mfmp customer round table. please be sure to mute your ......2020/08/13  · thanks for joining!...

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  • Thanks for joining!Welcome to the MFMP Customer Round Table. Please be sure to mute your microphone to reduce background noise. Locate your microphone

    icon and confirm that you are muted.

    The meeting will begin momentarily, and we will guide you through ways that you'll be able to engage in the interactions we have planned! If you have questions now, please send a chat to an MFMP Organizer.

    Microphone is muted

    Microphone is NOT muted

    Please note: this meeting is being recorded

  • Customer Round TableAugust 2020

  • Agenda

    • Year In Review

    • Utilization Update

    • Upcoming Training

    • Emergency Purchasing

    • Commodity Codes in MFMP

    • Open Forum

  • Agenda

    • Year In Review

    • Utilization Update

    • Upcoming Training

    • Emergency Purchasing

    • Commodity Codes in MFMP

    • Open Forum

  • Year In Review

    2019-20

    3,890 new vendor registrations in MFMP

    93,142 total vendors registered in MFMP

    160,846 purchase orders

    415,139 invoices paid

    $4,736,197,584 total spend

    $2,100,286,916 contract spend

    44% of invoice spend is under contract

    15 new catalogs in MFMP

    6 line item catalogs with 2,610 line item SKUs

    9 punchout catalogs

  • Agenda

    • Year In Review

    • Utilization Update

    • Upcoming Training

    • Emergency Purchasing

    • Commodity Codes in MFMP

    • Open Forum

  • Utilization Updates

    • Fourth quarter scorecard is available on the MFMP website

    • Get more information from the Utilization Support Web page and notify the MFMP team if your agency is interested in utilization support

    Goal 80% Goal 80%

    Average Utilization

    86.22%

    Goal 80%

    Average Utilization

    83.87%

    Goal 50%

    Average Utilization

    32.95%

    Goal 80%

    Purchase Order and Contract

    Invoice CatalogReceiving Goods

    in MFMPeQuote

    Average Utilization

    89.69%

    Average Utilization

    95.88%

    https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_utilizationhttps://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_projects/mfmp_utilization_support

  • MFMP recognizes the following agencies for meeting all five

    utilization metrics for FY 2019-20

  • Agency for Health

    Care

    Administration

    Congrats to….

    Department of

    Veteran’s Affairs

  • Utilization Support

    Benefits of utilizing MFMP

    • Streamline processes and create efficiencies• Consistent procurement practices across agency• Visibility into your agency’s procurements from requisition

    to invoicing• Central access to purchasing documentation

  • Utilization Support

    Ways the MFMP team can support utilization efforts at your agency

    Benefits of utilizing MFMP

    • Business process evaluation• Utilization support emails

    • Streamline processes and create efficiencies• Consistent procurement practices across agency• Visibility into your agency’s procurements from requisition

    to invoicing• Central access to purchasing documentation

  • Improving Utilization

    Metric 1: Purchase Order and Contract Utilization

    Metric 2: Invoice Utilization

    Metric 3: Catalog Utilization Metric 4: Receiving Goods in MFMP Utilization

    Metric 5: eQuote Utilization

    What contracts are you managing outside of MFMP? How are you calculating the spend?

    Are you encumbering requisitions in MFMP but paying them directly in FLAIR?

    Are you searching MFMP catalogs as a first step when purchasing something that is on a state term contract?

    Are you manually tracking receipt of goods ordered in MFMP?

    Are you sending and receiving quotes outside MFMP, then creating a requisition and attaching the Quotes in Buyer?

    Ask Yourself…

  • Agenda

    • Year In Review

    • Utilization Update

    • Upcoming Training

    • Emergency Purchasing

    • Commodity Codes in MFMP

    • Open Forum

  • Upcoming Training

    Course Date Time

    eQuote 101 Aug. 20 10 a.m. – noon

    Procure to Pay Sept. 14 10 a.m. – noon

    Requisitioning 101 Sept. 14 2 – 4 p.m.

    Advanced Requisitioning Sept. 15 10 a.m. – noon

    eQuote 101 Sept. 15 2 – 4 p.m.

    Reporting 101 Sept. 16 10 a.m. – noon

    Vendor Bid System Sept. 16 2 – 4 p.m.

    Contracts 101 Sept. 29 2 – 4 p.m.

    MFMP System Admin Oct. 13 2 – 4 p.m.

    Course Date Time

    eQuote 101 Aug. 20 10 a.m. – noon

    Procure to Pay Sept. 14 10 a.m. – noon

    Requisitioning 101 Sept. 14 2 – 4 p.m.

    Advanced Requisitioning Sept. 15 10 a.m. – noon

    eQuote 101 Sept. 15 2 – 4 p.m.

    Reporting 101 Sept. 16 10 a.m. – noon

    Vendor Bid System Sept. 16 2 – 4 p.m.

    Contracts 101 Sept. 29 2 – 4 p.m.

    MFMP System Admin Oct. 13 2 – 4 p.m.

    MF

    MP

    U L

    ive

    an

    d O

    nlin

    e

    Web

    inar

    Seri

    es

    Visit the Agency Customer Training Registration Calendar to reserve your spot today!

    https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/agency_customer_training_registration/mfmp_u_online_training

  • Agenda

    • Year In Review

    • Utilization Update

    • Upcoming Training

    • Emergency Purchasing

    • Commodity Codes in MFMP

    • Open Forum

  • Emergency Purchasing Tips

    View the Emergency Purchasing in MFMPjob aid for more information

    Emergency purchasing is still happening for COVID-19 and now hurricane season is upon us. Here are some tips for conducting emergency purchasing in MFMP:

    • Use the “Event Name” and “Mission Number” field in a requisition to associate a purchase to an emergency in MFMP

    • Create an unencumbered purchase order if FLAIR is unavailable or a newly registered vendor does not have a valid W-9 on file with DFS

    • Use a Purchasing Card (PCard) for emergency purchasing when agency policy permits

    • Delegate Approval Authority to prevent potential delays in ordering when you’re out of the office

    https://www.dms.myflorida.com/content/download/146043/974116/Emergency_Purchasing_in_MFMP.pdf

  • Agenda

    • Year In Review

    • Utilization Update

    • Upcoming Training

    • Emergency Purchasing

    • Commodity Codes in MFMP

    • Open Forum

  • Commodity Codes in MFMP

    Commodity Code Web page

    The Revamped Commodity Code Web page provides relevant information and resources

    to agency customers and vendors

    Easily access the current UNSPSC Commodity Code set being used in MFMP

    Commodity Code Change Request

    “Commodity Code Help” link has been added to Buyer and directs you to the newly

    updated Commodity Code Web page

    The MFMP team is committed to helping agency customers understand commodity codes and how they’re used in MFMP. Here are some updates that have already been implemented:

    https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes

  • Commodity Codes Activity

    Take a trip with us to this deserted

    island…and bring supplies !

  • Commodity Codes ActivityMarine transport 25110000

    Cruise Ship 25111509

    Inflatable rubber boat 25111516

    Row Boat 25111527

    Quack

    2511

  • Agenda

    • Year In Review

    • Utilization Update

    • Upcoming Training

    • Emergency Purchasing

    • Commodity Codes in MFMP

    • Open Forum

  • Open Forum

    Thank you for attending!