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Customer Round TableAugust 2020

Agenda

• Year In Review

• Utilization Update

• Upcoming Training

• Emergency Purchasing

• Commodity Codes in MFMP

• Open Forum

Agenda

• Year In Review

• Utilization Update

• Upcoming Training

• Emergency Purchasing

• Commodity Codes in MFMP

• Open Forum

Year In Review

2019-20

3,890 new vendor registrations in MFMP

93,142 total vendors registered in MFMP

160,846 purchase orders

415,139 invoices paid

$4,736,197,584 total spend

$2,100,286,916 contract spend

44% of invoice spend is under contract

15 new catalogs in MFMP

6 line item catalogs with 2,610 line item SKUs

9 punchout catalogs

Agenda

• Year In Review

• Utilization Update

• Upcoming Training

• Emergency Purchasing

• Commodity Codes in MFMP

• Open Forum

Utilization Updates

• Fourth quarter scorecard is available on the MFMP website

• Get more information from the Utilization Support Web page and notify the MFMP team if your agency is interested in utilization support

Goal 80% Goal 80%

Average Utilization

86.22%

Goal 80%

Average Utilization

83.87%

Goal 50%

Average Utilization

32.95%

Goal 80%

Purchase Order and Contract

Invoice CatalogReceiving Goods

in MFMPeQuote

Average Utilization

89.69%

Average Utilization

95.88%

MFMP recognizes the following agencies for meeting all five

utilization metrics for FY 2019-20

Agency for Health

Care

Administration

Congrats to….

Department of

Veteran’s Affairs

Utilization Support

Benefits of utilizing MFMP

• Streamline processes and create efficiencies• Consistent procurement practices across agency• Visibility into your agency’s procurements from requisition

to invoicing• Central access to purchasing documentation

Utilization Support

Ways the MFMP team can support utilization efforts at your agency

Benefits of utilizing MFMP

• Business process evaluation• Utilization support emails

• Streamline processes and create efficiencies• Consistent procurement practices across agency• Visibility into your agency’s procurements from requisition

to invoicing• Central access to purchasing documentation

Improving Utilization

Metric 1: Purchase Order and Contract Utilization

Metric 2: Invoice Utilization

Metric 3: Catalog Utilization Metric 4: Receiving Goods in MFMP Utilization

Metric 5: eQuote Utilization

What contracts are you managing outside of MFMP? How are you calculating the spend?

Are you encumbering requisitions in MFMP but paying them directly in FLAIR?

Are you searching MFMP catalogs as a first step when purchasing something that is on a state term contract?

Are you manually tracking receipt of goods ordered in MFMP?

Are you sending and receiving quotes outside MFMP, then creating a requisition and attaching the Quotes in Buyer?

Ask Yourself…

Agenda

• Year In Review

• Utilization Update

• Upcoming Training

• Emergency Purchasing

• Commodity Codes in MFMP

• Open Forum

Upcoming Training

Course Date Time

eQuote 101 Aug. 20 10 a.m. – noon

Procure to Pay Sept. 14 10 a.m. – noon

Requisitioning 101 Sept. 14 2 – 4 p.m.

Advanced Requisitioning Sept. 15 10 a.m. – noon

eQuote 101 Sept. 15 2 – 4 p.m.

Reporting 101 Sept. 16 10 a.m. – noon

Vendor Bid System Sept. 16 2 – 4 p.m.

Contracts 101 Sept. 29 2 – 4 p.m.

MFMP System Admin Oct. 13 2 – 4 p.m.

Course Date Time

eQuote 101 Aug. 20 10 a.m. – noon

Procure to Pay Sept. 14 10 a.m. – noon

Requisitioning 101 Sept. 14 2 – 4 p.m.

Advanced Requisitioning Sept. 15 10 a.m. – noon

eQuote 101 Sept. 15 2 – 4 p.m.

Reporting 101 Sept. 16 10 a.m. – noon

Vendor Bid System Sept. 16 2 – 4 p.m.

Contracts 101 Sept. 29 2 – 4 p.m.

MFMP System Admin Oct. 13 2 – 4 p.m.

MF

MP

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Web

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Visit the Agency Customer Training Registration Calendar to reserve your spot today!

Agenda

• Year In Review

• Utilization Update

• Upcoming Training

• Emergency Purchasing

• Commodity Codes in MFMP

• Open Forum

Emergency Purchasing Tips

View the Emergency Purchasing in MFMPjob aid for more information

Emergency purchasing is still happening for COVID-19 and now hurricane season is upon us. Here are some tips for conducting emergency purchasing in MFMP:

• Use the “Event Name” and “Mission Number” field in a requisition to associate a purchase to an emergency in MFMP

• Create an unencumbered purchase order if FLAIR is unavailable or a newly registered vendor does not have a valid W-9 on file with DFS

• Use a Purchasing Card (PCard) for emergency purchasing when agency policy permits

• Delegate Approval Authority to prevent potential delays in ordering when you’re out of the office

Agenda

• Year In Review

• Utilization Update

• Upcoming Training

• Emergency Purchasing

• Commodity Codes in MFMP

• Open Forum

Commodity Codes in MFMP

Commodity Code Web page

The Revamped Commodity Code Web page provides relevant information and resources

to agency customers and vendors

Easily access the current UNSPSC Commodity Code set being used in MFMP

Commodity Code Change Request

“Commodity Code Help” link has been added to Buyer and directs you to the newly

updated Commodity Code Web page

The MFMP team is committed to helping agency customers understand commodity codes and how they’re used in MFMP. Here are some updates that have already been implemented:

Commodity Codes Activity

Take a trip with us to this deserted

island…and bring supplies !

Commodity Codes ActivityMarine transport 25110000

Cruise Ship 25111509

Inflatable rubber boat 25111516

Row Boat 25111527

Quack

2511

Agenda

• Year In Review

• Utilization Update

• Upcoming Training

• Emergency Purchasing

• Commodity Codes in MFMP

• Open Forum

Open Forum

Thank you for attending!