Chad Poppell, Secretary

Purchasing Directors’ Meeting

March 17, 2016

Agenda

• Welcome – Roz Ingram

• Rule Amendment – Bruce Conroy

• Office of Supplier Diversity – Rachel Lawley

• Professional Development Updates – Daniel May

• MyFloridaMarketPlace – Judson Freeman

• Mystery Guest

• Bureau Updates

• Hot Topics – All

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Welcome

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Rule Amendment

Rule

- 60A-1.025 State Purchasing Agreements

Office of Supplier Diversity

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Supplier Diversity Exchanges

• Pensacola recap

• Jacksonville on March 22nd

Professional Development Updates

• FCCM

• Procurement Course

• PMP

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MFMP Utilization Scorecard

The Second Quarter Scorecard is available on the MFMP website.

Utilization for Purchase Orders/Contracts and Invoicing continue to exceed 80%.

Catalogs dropped below 80%.

Receiving continued to exceed 80%.

Average agency eQuote utilization has dropped below 50%.

The MFMP team distributed best practices in early January to assist agencies with utilization and posted this aid to MFMP U.

The next Quarterly Scorecard for Quarter Three will be available in mid-April.

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MFMP Training

The MFMP team provided training in Ft. Lauderdale on March 1st and 2nd. Agency participation was excellent and a big thank you goes out to FDOT for hosting this event.

The MFMP team will be providing training and Lake City on April 27th and 28th

and seats are still available for both agency customers and vendors.

Surveys were distributed to agency customers to determine the training curriculum and training location.

MFMP team is revamping all in-person workshop trainings to accommodate more hands-on opportunities and newer practical exercises.

For more details on the training curriculum and to register for training opportunities, please visit MFMP U.

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CR 283 – Punchout Catalog Audit

Punchout Audit enables State Purchasing Contract Managers to monitor the content and pricing available on a supplier’s punchout catalog.

MFMP added functionality that will compare the price retrieved from a supplier’s punchout catalog to the corresponding State Term Contract pricing sheet.

When a monitored punchout catalog item is evaluated, the following rules are applied:

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CR 283 – Punchout Catalog Audit

Example: A requester creates a requisition from a punchout catalog and the price is $45.50 for an ‘Insulated Crimper..’ in the supplier’s punchout catalog.

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CR 283 – Punchout Catalog Audit

However, the price on the price sheet is $30.00. When the item is transferred into MFMP, MFMP then compares the price from the punchout catalog to the price sheet and updates the line item price to $30.00.

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CR 283 – Punchout Catalog Audit

A warning message is displayed to inform requesters of the price discrepancy. No actions are required from requesters.

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CR 283 – Punchout Catalog Audit

The Contract Manager is added as a ‘Watcher’ to the requisition approval flow.

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CR 283 – Punchout Catalog Audit

Punchout Audit Price Discrepancy Report

• MFMP also developed a “Punchout Audit Price Discrepancy Report” report to allow Contract Managers to view and assess requisitions that have been ‘flagged’ due to item and/or price discrepancies.

• The report will be delivered to the DMS Secure Reports website.

• The report includes helpful data including Agency Name, Requisition #, Price, Supplier Part #, Punchout Catalog Price, Contract Price on File, Contract Manager, and more.

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Mystery Guest

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IT and Special Projects BureauSolicitation Updates

• IT Staff Augmentation Rebid RFP

- Rebid released on January 21, 2016.

- Anticipated contract start date September 1, 2016.

• IT Independent Validation and Verification (IV&V) RFP

- Currently in Award Phase.

- Anticipated contract start date July 1, 2016.

Upcoming Alternate Contract Sources

• IT Products & Services (US Communities) – reprocured by Virginia.

• NASPO ValuePoint Managed Print Services – new.

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IT and Special Projects BureauNew Contracts • STC 43230000-15-02, Licensing Solutions Providers of Microsoft Software

and Services- Includes discounts on Microsoft perpetual and subscription software

licenses- Term: 02/01/2016 through 01/31/2019

New Alternate Contract Sources• 43230000-NASPO-CS-15-ACS, NASPO ValuePoint Public Cloud Hosting Services

- Includes Geographic Information System (GIS) Cloud Hosting Services; General Cloud Hosting Services; Cloud Provisioning Services; and Consulting and Design Services for implementation of cloud services.

- Term: 03/01/2016 through 07/31/2017

Upcoming Renewals • IT Research & Advisory Services - 1 year renewal anticipated.• Land Mobile FM or PM Communications Equipment - 1 year renewal

anticipated.

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Goods and Services Bureau

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Active Solicitations

• Bulk Paper

• Re-released in March 2016

• Reverse Auction

• Anticipated award scheduled for May 2016

Upcoming Solicitations – All 4 in development phase

• Document Management Services ITB

• Office Supplies ITN

• Medical and Dental Supplies RFP

• Medium and Heavy Trucks ITB

State Term Contracts/Alternate Contract Sources

Renewed

• Office Furniture and Files – valid until 3/1/2020

• Liquefied Petroleum Gas - valid until 4/29/2019

• Boat Motors – valid until 2/28/2017

• Floor Coverings and Related Supplies – valid until 2/28/2017

Upcoming Renewal

• Educational and Institutional Furniture

Upcoming Extension

• Medical and Dental Supplies

Goods and Services Bureau

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Contract Management BureauNew Contracts or Agreements

• PRIDE new 5 year Contract Effective Feb 2016• No change in pricing or ordering procedures

• Courier Services (78102200-16-ACS)• Utah/WSCA contract for Small Package Delivery • Clearer pricing

Renewals

• Boat Motors (120-440-08-1) effective Mar 1, 2016 – Feb 28, 2017• Office Furniture (420-001-12-1) effective Feb 28, 2016- Mar 1, 2020• LP Gas (405-200-13-1) effective April 30, 2016- April 29, 2019• Floor Covering (360-240-12-1-NJPA) effective through Feb 28, 2017• Educational Institutional Furniture in process expires

Extensions

• IT Consulting Services (973-561-10-1) effective Feb29 2016 – Aug 31, 2016

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Contract Management Bureau

Bulk Paper Reprocurement

• Notice of Reject all Bids issued 2/9/2016

• Extension through 9/25/2016 in process

• Solicitation Posted 3/15/2016

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Hot Topics

Open Discussion

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Next Meeting

• May 19, 2016

• Please send suggestions regarding what you would like to talk about.

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