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  • MFMP 3.0 What’s New

    Office Hours Webinar

    2011

  • 2

    • Welcome to MFMP 3.0

    • Webinar Objectives

    • Upgrade Review

    • Maximize Searches

    • MFMP 2.0 IR attachments

    • Invoices and Invoice Reconciliations

    • Q&A

    • Resources

    Agenda

  • 3

    Welcome to MFMP 3.0

    MFMP upgraded on September 6, 2011

    https://Buyer.MyFloridaMarketPlace.com/Buyer/Main

    https://buyer.myfloridamarketplace.com/Buyer/Main

  • 4

    Webinar Objectives

    • Answer your questions about MFMP 3.0

    – Open discussion forum

    – Upgrade

    – Maximize the search function

    – MFMP 2.0 IR attachments

    – Suggested topics are catalogs and requisitions

    • Demo in the system as needed and as time permits

    Welcome to MFMP 3.0

  • 5

    Handling Questions

    • With nearly 200 on today’s webinar, we need to keep phone lines muted to maintain good sound quality for all participants

    • To address your questions, we’ll use this process: – Use the webinar ―chat‖ feature to let us know you have

    a question.

    – We will unmute the phone lines and call your name so you can state your question.

    – We will mute the phone lines again as we address your question.

    Welcome to MFMP 3.0

  • 6

    System Searches

    • Any customer with MFMP 3.0 access can create system

    searches

    • Query group enables you to see transactions

    enterprise wide

    • You can export search results to Excel

    • Use at least three search criteria

    – PUI

    – Date Range

    – Other such as vendor, supplier invoice number, or requester

    Maximize Searches

  • 7

    Steps to locate attachments for MFMP 2.0 IRs • From the Home tab on your Dashboard, select Search

    • Select Invoice eForm

    • In the Supplier Invoice #: field, enter the Supplier’s Invoice

    number, which should be the first number listed in the IR before

    the dash (-), e.g., 20803835

    • Click Search and the Invoice eForm will return

    • Click on the Invoice eForm number and scroll down to the

    Comments section at the bottom of the INEF

    • Here you will locate the attachments associated with the Invoice

    Reconciliation (IR20803835-1992474)

    MFMP 2.0 IR Attachments

  • 8

    Invoices and Invoice Reconciliations

    New customizable ―Buyer Dashboard‖ (similar to Analysis 3.0)

  • 9

    Invoices and Invoice Reconciliations

    Create a PO-based invoice

  • 10

    Invoices and Invoice Reconciliations

    Create a Contract-based invoice

    • Process is similar to the PO-based invoice process

    – Select the contract number instead of selecting a purchase order number

    – Invoice lines do not populate on the invoice

  • 11

    Invoices and Invoice Reconciliations

    New Invoice tab • View completed invoice

    • View Reconciliation

    • Invoice date validates when you select the ―next‖ button

    • Automatically populates the invoice with the purchase order lines

    • Cursor defaults to the quantity field

  • 12

    Reconciling and Approving • ―To Do‖ Box lets you link to the IRs

    – From here you link easily to the IRs

    – MFMP 3.0 identifies who initiated the invoice

    • Access IRs

    – Click the link in the ―To Do‖ box

    – Click ―open‖ to begin the reconciliation

    Invoices and Invoice Reconciliations

  • 13

    IR Mass Update

    • Finance and Accounting can now mass edit four fields

    • Mass Update function is optional

    • Invoice Reconciliation Account Mass Update eForm

    • You can update Up to 10 IRs at a time (not to exceed 100 lines)

    • Accounting validation does not occur on the Mass Edit Update eForm

    Invoices and Invoice Reconciliations

  • 14

    Invoices and Invoice Reconciliations

    IR Mass Update

  • 15

    Invoices and Invoice Reconciliations

    New Legend Item for IR Rejections

  • 16

    Resources

    Additional training – Exclusive MFMP recorded training ―tours‖

    • ―What’s New in MFMP 3.0‖ series

    • Usual functional series

    – ―What’s New in MFMP 3.0‖ webinars

    • Continue next week

    – ―Office Hours‖ webinars each Friday in September

    – Resume regular fall workshop training schedule in October

  • 17

    Resources

    MFMP 3.0 Tools & Communications – Updated MFMP 3.0 Manual and System Administrator Manual

    – MFMP 3.0 Week One Kit

    – MFMP 3.0 Week One Daily Tips

    • Find all of these, plus links to training registration on our MFMP 3.0

    upgrade website—one spot for you to find what you need!

    http://www.dms.myflorida.com/business_operations/state_purchasi

    ng/myfloridamarketplace/mfmp_buyers/myflorida_marketplace_too

    lkit/mfmp_upgrades/mfmp_3_0_go_live_resources

    http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_buyers/myflorida_marketplace_toolkit/mfmp_upgrades/mfmp_3_0_go_live_resources http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_buyers/myflorida_marketplace_toolkit/mfmp_upgrades/mfmp_3_0_go_live_resources http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_buyers/myflorida_marketplace_toolkit/mfmp_upgrades/mfmp_3_0_go_live_resources http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_buyers/myflorida_marketplace_toolkit/mfmp_upgrades/mfmp_3_0_go_live_resources

  • 18

    Resources

    When you have questions, either before or after the

    upgrade, feel free to contact the MFMP Customer

    Service Desk.

    (866) 352-3776

    [email protected]

    mailto:[email protected]

  • 19

    MFMP 3.0 Launched September 6, 2011

    Delivering the change our customers requested