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Council Agenda 11 June 2019

Notice of Council Meeting

NOTICE IS HEREBY GIVEN in accordance with Sections 83 and 87 of the Local Government Act 1999, that a meeting of the

COUNCIL

of the

CITY OF BURNSIDE

will be held in the Council Chamber 401 Greenhill Road, Tusmore

on

Tuesday 11 June 2019 at 7.00 pm

Paul Deb Chief Executive Officer

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Council Meeting Agenda

11 June 2019 | 7.00 pm Council Chamber

401 Greenhill Road, Tusmore

Members: Mayor Anne Monceaux Councillors Carbone, Cornish, Davey, Davis, Daws, Henschke, Huebl, Hughes, Jones, Lemon, Piggott, Turnbull

1. Acknowledgement of those who gave their life for this Country andacknowledgement of Traditional Owners

2. Opening Prayer

3. Apologies

4. Leave of Absence

Councillor Huebl

5. Confirmation of Minutes

That the minutes of the Ordinary Meeting of Council held on 28 May 2019 and theminutes of the Special Meeting of Council held on 5 June 2019 be taken as readand confirmed.

6. Deputations

Nil

7. Petitions

Nil

8. Public Question Time

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9. Questions on Notice

9.1 Recycling of COB Waste

Councillor Davey asked the following Question on Notice:

1. ‘Where does all waste collected from City Of Burnside Yellow Lid bins –particularly paper, cardboard, glass and plastics – end up as part of therecycling process managed by East Waste?

2. Is any of this waste – particularly plastics products waste – sent to anyAsian or third world country for sorting, processing or disposal? If so towhich country and for what purpose?’

10. Motions on Notice

10.1 Use Of Glyphosate Products – Councillor Turnbull p9

10.2 Glynburn Road Verge – Councillor Daws p11

10.3 Traffic Volumes, Pollution and Parking Issues in Oval Terrace –Councillor Davey p13

11. Questions without Notice

12. Motions without Notice

13. Reports of Officers

Office of the Chief Executive Officer

13.1 Chief Executive Officer Report – May 2019 p15 Attachments A – C

Corporate and Development

13.2 Review of Council Public Registers p35 Attachments A – D

13.3 Regional Subsidiaries – Draft Highbury Landfill Authority Budget 2019/20 p47 Attachment A

14. Subsidiaries, Regional Subsidiaries and other Organisations/Entities

14.1 Eastern Waste Management Authority

Nil

14.2 Eastern Health Authority

Nil

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14.3 Highbury Landfill Authority

14.3.1 Highbury Landfill Authority (HLA) Minutes of Board and Audit Committee meetings held 24 May 2019

Recommendation

That the minutes for the HLA Board and Audit Committee meeting held 24 May 2019 be received.

14.4 ERA Water

Nil

14.5 Eastern Region Alliance

Nil

15. Mayor’s Report p63

16. Reports of Members, Delegates and Working Parties

17. Council Correspondence

Nil

18. Other Business

19. Confidential Items

19.1 Council Member Code of Conduct Complaint (COCC 19 – 1)Attachments A – C

Pursuant to section 90(2) of the Local Government Act 1999, the Council orders that all members of the public, except the Elected Members of the City of Burnside, the Principal Executive Officer and the Group Manager, People and Innovation, be excluded from attendance at the meeting for Item 19.1 ‘Council Member Code of Conduct Complaint (COCC-19-1)’.

The Council is satisfied, pursuant to section 90(3)(a) of the Act, that the information to be received, discussed or considered in relation to this Agenda Item is information that would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead). The information concerns the personal attributes of the person the subject of the complaint and release of such information is unreasonable. The information also relates to an alleged breach of the Code of Conduct of Council Members for which the breach was not proven.

Further, the principle that the meeting should be conducted in a place open to the public has been outweighed in the circumstances because of the public interest in maintaining the confidentiality of the personal affairs of these persons.

p59

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Confidentiality Recommendation

1. That, having considered the matter in confidence, pursuant to section91(7) and (9) of the Local Government Act 1999, the Council ordersthat:

1.1 the report, attachments, minutes and audio recording relating tothis agenda item remain confidential on the basis that the disclosure of this information would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead) pursuant to Section 90(3)(a) of the Local Government Act 1999 as the information relates to an alleged breach of the Code of Conduct of Council Members for which the breach has not been proven; and

1.2 the report, attachments, minutes and audio recording relating to this agenda item will not be available for public inspection for the period of five years at which time this order will be revoked / reviewed by the Council/Chief Executive Officer (CEO); and

1.3 this confidentiality order will be reviewed by the Council/CEO at least once every 12 months.

2. That for the items named in clause 1 and associated sub clauses,unless:

2.1 the period in respect of any order made under Section 91(7) of the Local Government Act 1999 lapses; or

2.2 Council resolves to revoke an order made under Section 91(7) of the Local Government Act 1999; or

2.3 the CEO determines pursuant to delegated authority that the order be revoked;

any discussions of Council on the matter and any recording of those discussions are to be treated as confidential.

20. Closure

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Public Question Time – Rules

(1) The Council will set aside 15 minutes for Public Question Time.

(2) The Mayor will call for questions from the public gallery.

(3) Members of the gallery wishing to ask a question must indicate their intention to ask aquestion and when acknowledged by the Mayor, must state their name and ask theirquestion in a manner befitting of a public meeting environment.

(4) The Principal Executive Officer will record any question asked during Public QuestionTime in the minutes and a summary of the answer provided. Where an answer isunable to be given at the meeting it will be brought back to a future meeting ofCouncil in the Public Question Time section by the Chief Executive Officer.

(5) A Member of the gallery will have up to two minutes maximum to ask questions.

(6) Except for matters that would normally be dealt with by the Council on a confidentialbasis or are being dealt with by the Council on a confidential basis, questions mayrelate to all aspects of Council business but must not impinge personally on anyElected Member of the Council nor any member of the Council staff and the Mayormay refuse to accept a question which in their opinion relates personally to anElected Member or employee of the Council.

(7) Members of the gallery shall not enter into a debate or any other discussion and theCouncil will not enter into discussions with the person/s asking the questions.

(8) In the event that more information is required to provide an accurate and full answerthe Mayor may request that the Chief Executive Officer provide a response directly tothe person asking the question after the meeting.

(9) The Mayor may determine that to answer the questions would require a substantialcommitment of Council resources in which case they may deem the question to beunreasonable.

(10) All proceedings shall be at the absolute discretion of the Mayor and continue to beconducted under the legislative provisions relating to the holding of meetings.

(11) If someone wishes to have an interpreter present to ask a question on their behalfthey may do so (own expense).

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Council Agenda Item 10.1 11 June 2019

Item No: 10.1 To: Council Date: 11 June 2019 Submitted by: Councillor Turnbull Subject: USE OF GLYPHOSATE PRODUCTS Attachments: Nil

Motion of Which Notice has been Given

Pursuant to Regulation 12 of the Local Government (Procedures at Meetings) Regulations, 2013, the following Motion on Notice has been submitted by Councillor Turnbull.

Motion:

I, Councillor Turnbull, do hereby give notice of my intention to move the following motion at the next ordinary meeting of Council for the City of Burnside.

That Council prepares a report detailing:

1. The usage of glyphosate herbicide products by Council.

2. What current Risk Assessments have been conducted by Council on glyphosateherbicide products used by Council staff?

3. What control measures are applied in the use of glyphosate herbicides to minimiseexposure both to Council staff and members of the public?

4. Any investigations that have been made by Council into alternative safer methods ofweed control, including scenarios on alternative methods available to Council?

5. Any known actions by other Local Government bodies to limit or control the use ofglyphosate herbicides.

6. What other herbicides are used by Council?

Background:

Glyphosate herbicides such as Roundup have had increasing wide use in our community.

There has been a dramatic shift in the hazard classification of glyphosate, and it is now rated as a Category 2A (probable human) Carcinogen. There has followed an uptake in legal liability cases by employees with chronic health effects claimed to have been caused by exposure to glyphosate. Many jurisdictions, national, state and local, both in Australia and overseas, are reviewing their control and use of glyphosate products.

We have a duty of care both to employees and to the public. It is timely for Council to also review the use of it.

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Item No: 10.2 To: Council Date: 11 June 2019 Submitted by: Councillor Daws Subject: GLYNBURN ROAD VERGE Attachments: Nil


Pursuant to Regulation 12 of the Local Government (Procedures at Meetings) Regulations, 2013, the following Motion on Notice has been submitted by Councillor Daws.

Motion:

I, Councillor Daws, do hereby give notice of my intention to move the following motion at the next ordinary meeting of Council for the City of Burnside.

1. That Project # 63 “Verge Upgrade on Glynburn Road” be withdrawn from the 2019/2020 Budget consideration; and

2. That the Administration develop the verge through operational budgets by re-planting with drought tolerant native plants.

Background:

Following a further review of the verge in question, I believe the Council will be setting a precedent if it proceeds with this $15k upgrade compared to what is financially reasonable for other similar verges/Council areas.

The verge currently has six mature trees including two magnificent gums. It does need some upgrading due to the planting of non-indigenous plants, which distract from the overall ambience of the verge. However, this can be achieved through more cost-effective and plant-efficient means.

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Item No: 10.3 To: Council Date: 11 June 2019 Submitted by: Councillor Davey Subject: TRAFFIC VOLUMES, POLLUTION AND PARKING ISSUES IN

OVAL TERRACE Attachments: Nil


Pursuant to Regulation 12 of the Local Government (Procedures at Meetings) Regulations, 2013, the following Motion on Notice has been submitted by Councillor Davey.

Motion:

I, Councillor Davey, do hereby give notice of my intention to move the following motion at the next ordinary meeting of Council for the City of Burnside.

1. That a comprehensive traffic survey and safety assessment, plus a measurement of airquality in resident's gardens be undertaken, in consultation with residents, in relation tothrough traffic experienced in Oval Tce Kensington Park, between the hours of 7am to8.30am and 3 to 4.30pm Monday to Friday during school term in particular and that areport be brought to Council on 24 September 2019.

2. That the report also identify the current parking restrictions in place for residents, therationale for these and contain recommendations for a reduction in traffic rates and forrestoration of residential amenity and parking access to their homes.

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Item No: 13.1 To: Council Date: 11 June 2019 Author: Paul Deb – Chief Executive Officer Subject: CHIEF EXECUTIVE OFFICER REPORT – MAY 2019 Attachments: A. Monthly Financial Report – May 2019

B. Reports to Council (including forward agenda) – May 2019 C. Organisation Chart – June 2019

Prev. Resolution:

C10640, 10/5/16

Officer’s Recommendation

That the Report be received.

Purpose

1. To provide Council with a report of key activities and issues, aligned to Council’s Strategic Plan ‘Be the Future of Burnside 2025’, undertaken by the Chief Executive Officer (CEO) in May 2019.

2. To provide Council with a report on the financial position of the organisation.

3. To provide Council with a list of reports which have been requested by Elected Members and the status of those reports as well as a list of reports that may be presented to Council in the next three months.

4. To provide Council with a top-tier organisation chart as at June 2019.

Strategic Plan

5. The following Strategic Community Plan provisions are relevant:

“Delivery of good governance in Council business”

“A financially sound Council that is accountable, responsible and sustainable”

“An empowered Council and Administration that is visionary and innovative in meeting community needs”

Communications / Consultation

6. Communication has been undertaken with internal and with external organisations as described in the body of the report.

Statutory

7. The following legislation is relevant in this instance:

Local Government Act 1999

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Policy

8. There are no policy implications with the recommendation.

Risk Assessment

9. There are no risks associated with the recommendation.

CEO Performance Indicators

10. There are no impacts on or threats to achieving the CEO’s Performance Indicators with this recommendation.

Finance

11. The May 2019 Finance Report is provided in Attachment A and provides a comparison of Actual Year to Date performance to the 2018/19 Q3 Forecast.

Statement of Comprehensive Income

12. Council’s May Actual Year to Date Operating Surplus is $148k higher than the 2018/19 Q3 YTD Forecast. This is predominantly due to unexpected higher operating income in Statutory Charges from parking fines and savings in employee costs as a result of positional vacancies not filled yet. Council has exceeded its 2018/19 savings target of $590k by $150k achieving a new savings total of $740k. The Administration will continue to strive to identify and realise further savings.

Statement of Financial Position

13. The Statement of Financial Position is a snapshot of Council’s assets and liabilities as at 28 May 2019. The Trade Receivables YTD balance shows that there are rates yet to be received by Council whilst the Trade Payables YTD balance shows that Council has recognised a liability for rates raised but works not yet performed.

14. The Works in Progress (WIP) is an indication of the capital works being undertaken but not yet ready for use. The Borrowings as at the end of May 2019 was $16.3m due to the inflow of rates income and changes in capital expenditure scheduling.

15. The Administration has now received confirmation of the early receipt of the 2019/20 Financial Assistance Grants and are on target to achieving the Net Operating Surplus.

Procurement Dispensations > $100k

16. In accordance with the Procurement Policy, the Administration is required to notify Council of any Procurement dispensations approved over $100k.

17. The Procurement Framework requires that all purchases over $100k be undertaken through a Select Tender process.

18. The Procurement Framework requires that Council undertakes an Open Tender for projects amounting to over $200k (cumulative).

19. Council did not seek any dispensations requiring reporting to Elected Members in May 2019.

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Confidential Items Released

20. There were no Confidential Orders revoked by the CEO, under delegation, in May 2019.

Discussion

Monthly Activity

21. The CEO attended the following meetings in May 2019:

21.1. Met with Councillors Piggott and Hughes to progress matters relating to the request from Council for an independent project review on ERA Water (C12056);

21.2. Met with Councillor Piggott to discuss various Council and Ward matters;

21.3. Attended, with Mayor Monceaux, the Official Opening Ceremony for the Brownhill Creek Upgrade at the Soldiers Memorial Gardens, Hawthorn;

21.4. Attended the Elected Member mandatory training session facilitated by Norman Waterhouse Lawyers (Module 1);

21.5. As part of the UniSA Business Career Mentor Program, held a meeting with the Mayor, Councillor Henschke and the Principal Executive Officer to meet with a participant;

21.6. Attended the Elected Member Verge Service Level Review Workshop;

21.7. Attended, with the Group Manager City Development and Safety, a meeting with Glenunga High School officials to discuss matters relating to parking control and management;

21.8. Attended, as guest, the 50th anniversary celebration of Buonasera Restaurant in Glenunga;

21.9. Opened the City of Burnside National Volunteers Week Service and Recognition event;

21.10. Attended the Elected Members training sessions on Development and Planning, facilitated by Norman Waterhouse Lawyers;

21.11. Attended a meeting of the Eastern Regional Alliance Mayors and CEOs Group;

21.12. Attended a Highbury Landfill Authority combined Audit Committee and Board meeting;

21.13. Met with Councillor Carbone to discuss Council and Ward matters;

21.14. Held meetings to progress procurement matters relating to the ERA Water Independent Project Review request from Council; and

21.15. Attended the May Council meetings.

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Reports Outstanding List

22. The Reports Outstanding List is contained in Attachment B.

23. As at the conclusion of the Council meeting held on 28 May 2019, there are 22 reports to be presented to Council, requested through resolution. Two of these reports are scheduled for part of the Agenda for consideration in June 2019 with the remainder to be presented as soon as information becomes available or as scheduled.

Human Resources

24. As at 1 March 2019, the current Full Time Equivalent (FTE) staff count is 161.22 FTE.

25. There are two of these positions vacant/available.

26. The positions vacant/available and their current status is as follows:

Position Status

Procurement Support Officer (FTE 0.6)

Position currently being recruited.

Finance Project Officer (FTE 1.0) Position currently being recruited.

Work Health and Safety (WHS)

27. The Administration has commenced working on the actions contained within the 2019 WHS and Risk Management Action Plan.

28. Council has requested that progress against the four non-conformance issues identified in the WHS Report be provided to Council in the monthly CEO’s report. The table below provides an update:

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Objective Target Target Date

Estimated Date

Status

Review the implementation of the chemical management system, which includes the process for the updating and keeping current the safety data sheets in the various hard copy chemical registers and a review of the storage and labelling requirements for chemicals (particularly including those chemicals which are stored in the various hand held and back pack spray units)

Develop scope (including nominating auditors) and questions for audit based on LGAWCS template

1-Mar-19

Complete

Undertake audit of Chemical Management System

1-May-19

15-Jun-19 Draft finding back with Department

Report findings to Executive and WHS Committee and agree on actions to be implemented

1-Jun-19

30-Jun-19 Final finds to be present to

Executive after above

Review and update the WHS Hazardous Chemical Procedure to include the relevant information about the manifest requirements for Council locations

1-Jul-19

Not yet started

Train relevant staff on procedure 1-Aug-19 Not yet started

Review chemical request capacity within Chemalert 5 and implement use as part of updated procedure (pre-purchase risk-assessment)

1-Aug-19

Not yet started

Review and update existing or complete high risk chemical risk assessment in Chemalert 5 risk assessment module

1-Dec-19

In progress

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Gaps within the contractor management system are identified, assessed and controls implemented

Review with relevant stakeholders the monitoring tool within Skytrust to ensure consistency with the procedure and business requirements

1-Apr-19

Completed

Update Skytrust monitoring tool as required following consultation.

1-Apr-19

Completed

Investigate documentation of risk based monitoring decisions within the Skytrust monitoring tool or alternative

1-Apr-19

Completed

Train all contract managers and project managers in relation to contract monitoring tool in Skytrust and expectations on their use

1-May-19

30-Jun-19 Determined better use of time to

undertake training all at once

Consult with relevant stakeholders regarding the use of Skytrust Contractors module to capture and monitor insurance and licencing documentation

1-May-19

Completed

Develop training resource for Skytrust Contractors module

1-Jun-19

30-Jun-19 Awaiting information from

LGAWCS/Skytrust

Educate, inform and train all relevant staff in use of Skytrust Contractors module

1-Jul-19

Not yet started

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Implement the Skytrust Contractors Module

1-Aug-19

Not yet started

Undertake audit of WHS and Risk components of selected contracts to ensure application matches procedure

1-Aug-19

Not yet started

Review and update (as required) the WHS Contractor Management Procedure to ensure procedure meets practice

1-Oct-19

Not yet started

Train all relevant staff on WHS Contractor Management Procedure

1-Nov-19

Not yet started

Notifiable or Dangerous Incidents (as defined by WHS Act)

29. Nil to report.

Insurance Issues

30. Nil to report.

Risk Management Issues

31. The Administration continues to work with a consultant to review and update its arrangement for crisis management and business continuity.

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City of Burnside

Statement of Comprehensive IncomeFor the Period Ending 28 May 2019 2018/19 2018/19

$ '000

IncomeRates Revenues 36,116 36,090 (26) 39,177 125 39,302 Statutory Charges 1,253 1,330 77 1,238 45 1,283 User Charges 2,186 2,124 (62) 1,910 333 2,243 Grants, Subsidies and Contributions 2,650 2,650 - 3,783 (229) 3,554 Investment Income 36 41 5 40 - 40 Reimbursements 343 365 22 301 17 318 Other Income 310 359 49 281 46 327 Net Gain - Equity Accounted Council Businesses - - - 11 67 78

Total Income 42,894 42,959 65 46,741 404 47,146

ExpensesEmployee Costs 14,356 14,284 (72) 16,086 (87) 15,999 Materials, Contracts & Other Expenses 16,588 16,542 (46) 20,009 72 20,081 Depreciation, Amortisation & Impairment 8,444 8,444 - 9,658 (290) 9,368 Finance Costs 411 446 35 383 30 413 Net loss - Equity Accounted Council Businesses - - - 127 151 278

Total Expenses 39,799 39,716 (83) 46,263 (124) 46,139

Operating Surplus / (Deficit) 3,095 3,243 148 478 528 1,007

Asset Disposal & Fair Value Adjustments 32 26 (6) 150 (195) (45) Amounts Received for New or Upgraded Assets 150 183 33 50 100 150 Physical Resources Received Free of Charge 25 - (25) 150 (100) 50

Net Operating Surplus / (Deficit) 3,302 3,452 150 828 333 1,162

Year to Date Analysis (Analytical reviews performed for variances over $100k)

Note:*This report contains rounded numbers

The Full Year Forecast has been presented per the adopted Q3 Budget Review, adopted on the 28 May 2019. Council is on target to achieve the Q3 Full Year Forecast.

Full Year Analysis ( Analytical reviews performed for approved variances over $500k)

Q1 - Q3Adopted

Variations Q3 Adopted

Forecast Actual Results

There are no material variances to explain.

Full Year

Variance Adopted Budget

Year to date

Q3Adopted Forecast

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City of Burnside

Statement of Financial PositionAs at 28 May 2019

$ '000

ASSETSCurrent AssetsCash and Cash Equivalents 1,760 - - - Trade & Other Receivables 7,629 1,255 (10) 1,245 Inventories 23 20 - 20 Total Current Assets 9,412 1,275 (10) 1,265

Non-Current AssetsIntangible Assets 14 - 14 14 Financial Assets 150 230 (111) 119 Equity Accounted Investments in Council Businesses 3,807 3,157 613 3,770 Infrastructure, Property, Plant & Equipment 567,515 581,429 35,701 617,130 WIP 13,328 - - - Other Non-Current Assets - - 59 59 Total Non-Current Assets 584,814 584,816 36,276 621,092 TOTAL ASSETS 594,226 586,091 36,266 622,357

LIABILITIESCurrent LiabilitiesTrade & Other Payables 15,569 4,792 (501) 4,291 Borrowings - 58 - 58 Provisions 1,927 2,228 - 2,228 Total Current Liabilities 17,496 7,078 (501) 6,577

Non-Current LiabilitiesTrade & Other Payables - 5 1 6 Borrowings 16,259 15,781 729 16,510 Provisions - Long Service Leave (LSL ) 174 184 - 184 Liability - Equity Accounted Council Businesses 1,773 1,698 (2) 1,696 Total Non-Current Liabilities 18,206 17,668 728 18,396 TOTAL LIABILITIES 35,702 24,746 227 24,973

Net Assets 558,524 561,345 36,039 597,384

EQUITYAccumulated Surplus 227,707 224,953 (180) 224,773 Asset Revaluation Reserves 330,648 336,392 35,562 371,954 Other Reserves 169 - 657 657

Total Council Equity 558,524 561,345 36,039 597,384 - - - -

*This report contains rounded numbers

2018/192018/19Year to date Full Year

Q3 Adopted Forecast

ActualResults Adopted Budget

Q1 - Q3Adopted

Variations

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City of Burnside

Statement of Cash FlowsFor the Period Ending 28 May 2019 2018/19

$ '000

Cash Flows from Operating ActivitiesReceiptsRates Receipts 33,438 39,160 286 39,446 Statutory Charges 1,330 1,238 81 1,319 User Charges 2,124 1,893 378 2,271 Grants, Subsidies and Contributions 2,650 3,719 (35) 3,684 Investment Receipts 41 38 2 40 Reimbursements 365 301 22 323 Other Receipts 356 281 (81) 200 Total Receipts 40,304 46,630 653 47,283

PaymentsPayments to Employees 14,283 15,730 348 16,078 Payments for Materials, Contracts & Other Expenses 17,164 18,712 467 19,179 Finance Payments 446 383 31 414 Total Payments 31,893 34,825 846 35,671

Net Cash provided by (or used in) Operating Activities 8,411 11,805 (193) 11,612

Cash Flows from Investing ActivitiesReceiptsAmounts Received Specifically for New/Upgraded Assets - 150 150 Sales of Fixed Assets 564 - 565 565

PaymentsExpenditure on Renewal/Replacement of Assets (8,538) (10,383) 388 (9,995) Expenditure on New/Upgraded Assets (4,242) (5,470) (554) (6,024) Capital Contributed to Equity Accounted Council Businesses (718) - (983) (983)

Net Cash provided by (or used in) Investing Activities (12,934) (15,703) (584) (16,287)

Cash Flows from Financing ActivitiesReceiptsProceeds from Borrowings 4,512 4,197 729 4,926

PaymentsRepayments of Borrowings - (300) 48 (252)

Net Cash provided by (or used in) Financing Activities 4,512 3,897 777 4,674

Net Increase (Decrease) in Cash Held (11) - - -

plus: Cash & Cash Equivalents at beginning of period 1,771 - - -

Cash & Cash Equivalents at end of period 1,760 - - -

2018/19Year to date Full Year

ActualResults Adopted Budget

Q1 - Q3Adopted

Variations Q3 Adopted

Forecast

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City of Burnside

Operating ProjectsAs at 28 May 2019

YTD YTD Forecast Actual

Operating Projects

Burnside Work For The Dole Conservation Project*** 26,000 - 26,000

Canopy Action Plan - Implementation 10,000 2,000 8,000

Efficiency and Effectiveness Program*** 30,000 - 30,000

Mount Osmond Road Landslide Works 17,500 - 17,500

Records Backlog Project 60,000 66,022 (6,022)

Community Surveys for high profile projects 12,000 12,000 -

Dial Before You Dig request automation 10,380 10,380 -

Hills Face Reserve Vegetation Management Plan 29,850 30,900 (1,050)

Pilot Project - Place Making Grants*** 9,551 2,300 7,251

Resilient East: Regional Climate Change Action 21,348 21,348 (0)

Local History and Cultural Officer 17,069 17,183 (114)

Total Operating Projects 243,698 162,133 81,565

Service Projects

Hard Waste Promotion - - -

Community Participation Events 7,500 6,895 605

Burnside Walks Part 2 - - -

Short term employee under equity & diversity 18,069 20,589 (2,520)

Total Service Projects 25,569 27,484 (1,915)

TOTAL 269,267 189,617 79,650

Comments on projects with variances over 30kNo individual projects over $30k variance.

YTD Forecast 269,267 YTD Actual 189,617 YTD Variance 79,650

*** Additional Information

The 'Burnside Work for the Dole Conservation Project' and the 'Efficiency and Effectiveness Program' have both not

proceeded due to shortage of resources and will provide savings of $26k and $30k respectively.

The 'Pilot Project - Place Making Grants' has resulted in savings of $20k due to a low response rate.

VarianceProject Names

The 2018/2019 Operating Project report compares the YTD Q3 Budget Forecast to the Actual YTD spend and provides commentary on Projects with more than a +/- $30k variance.

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City of Burnside

Capital ProjectsAs at 28 May 2019

YTD YTD Forecast Actual

New/UpgradeBrownhill Keswick Creek Project - - - Chain of Responsibility 80,000 77,834 (2,166) Civic Centre Upgrades 192,887 190,494 (2,393) Constable Hyde Redevelopment 358,000 358,427 427 Conyngham Street Depot 967,389 964,034 (3,355) Disability Discrimination Act Compliance Project 66,000 61,860 (4,140) Depot Pallet Racking 20,000 22,947 2,947 Drainage New Program 497,278 490,081 (7,197) ERA Water Connection - - - Footpath New Construction Program 257,472 249,403 (8,069) Kensington Gardens Masterplan & Works 68,000 66,165 (1,835) Magill Village Redevelopment 478,000 464,851 (13,149) Miller Reserve - Amenities Upgrade 17,228 36,551 19,323 Mobile Workforce and Device Management 5,000 4,274 (726) New Open Space Furniture and Fittings 8,301 - (8,301) New Open Space Infrastructure 26,000 23,760 (2,241) Participatory Budgeting Project 10,000 15,000 5,000 Skate Park Research 16,000 16,818 818 Public Lighting LED Transition Project 1,345,000 1,199,590 (145,410) Total New/Upgrade 4,412,555 4,242,089 (170,466)

Replacement/RenewalAlexandra Prescott Conservation Management Plan Actions 32,000 28,169 (3,831) Buildings Emergency Program 59,500 55,801 (3,699) Bus Shelter Renewal Program 35,500 41,800 6,300 Civic Centre Renewal Works 432,330 428,957 (3,373) Civic Centre Light Fleet Replacement 409,812 410,349 537 Civic Centre Pond Pump 10,000 9,958 (42) Community Buildings Program 256,944 235,934 (21,010) Council Core Network Upgrade 50,000 50,815 815 Corporate Mobile Device Refresh 16,000 24,998 8,998 Creek Rehabilitation Works 505,000 504,137 (863) Plant Replacement - Depot Based Light Fleet 200,000 199,891 (109) Plant Replacement - Depot Based Major Plant 422,083 418,341 (3,742) Plant Replacement - Depot Based Minor Plant 27,000 24,037 (2,963) Drainage Renewal Program 20,800 22,225 1,425 Fencing Renewal 55,000 54,874 (126) Footpath Renewal Program 1,355,323 1,443,038 87,715 Hills Face Trails 29,000 36,781 7,781 Infrastructure Emergency Program 39,000 40,666 1,666 Kerb Program 1,563,778 1,551,366 (12,412) Burnside Library Collection Renewal Program 256,294 255,430 (864) Open Space Furniture and Fittings Renewal 166,050 171,476 5,426 Open Space Renewal 203,313 206,044 2,731 Playgrounds 81,815 79,815 (2,000) Public Lighting Renewal Program Project - - - Records Management System Upgrade Project 42,000 44,125 2,125 Retaining Walls Renewal 7,500 6,024 (1,476) Road Cracksealing Program 50,000 53,393 3,393 Road Resurfacing Program 1,659,306 1,751,247 91,941 Sports Field Lighting Replacement 65,500 65,607 107 Streetscape Signage Renewal 15,000 16,525 1,525 Tennis Courts 116,500 121,980 5,480 Traffic Calming Program 181,586 183,906 2,320 Traffic Signals Light Emitting Diode (LED) Upgrade - - - Total Replacement/Renewal 8,363,934 8,537,711 173,777

TOTAL 12,776,489 12,779,800 3,311

Project Names Variance

The 2018/19 Capital Report compares the Q3 Budget Forecast to the Actual YTD spend and highlights projects which are on track and those which have not progressed in line with the forecasted timings.

26

Comments on projects with variances over 100k

Public Lighting LED Transition Project: Saving of ($145k) due to a slightly lower number of viable lights than originally estimated.

YTD Forecast 12,776,489 YTD Actual 12,779,800 YTD Variance 3,311

*** Additional Information

The following items have been identified as carry forward projects to be included in the 2019/20 Budget, scheduled to be tabled at the 25 June 2019 Council meeting:

New/Upgrade Capital

• Magill Village Redevelopment - $400k to be carried forward to the 2019/20 Budget. Council is making a joint contribution to the costs of the Magill Road power lines undergrounding work. This is a SA Power Networks project that is not managed by Council. The early schedule had these works being undertaken within 2018/19 but SAPN subsequently split the works over two financial years.

• ERA Water Connection - $20k to be carried forward to the 2019/20 Budget.

Renewal Capital• Tennis Courts for Beaumont Tennis Club (BTC) of $146k to be carried forward. Works were initially planned for 2019/20 but

project was brought forward to commence in 2018/19, carrying through to completion in the 2019/20 financial year at request ofBTC.

• Community Buildings Program of $28k to be carried forward due to delays in material supplies.• Civic Centre Light Fleet Replacement of $57k to be carried forward as the vehicle ordered wont be available until July 2019.

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Reports – Requested To Be Presented To Council (June 2019)

NO MTG DATE SUBJECT OFFICER TARGET

DATE STATUS 1. 10/5/16 Eastern Region Alliance Strategic Plan (C10640) – That the

ERA Mayors and CEO Group provide 6 monthly reports to all ERA Councils on the activities of the Eastern Region Alliance in respect to resource sharing, regional collaboration and any other activities relevant to the ERA Strategic Plan.

CEO Nov 2019 On track. Report provided April 2019.

2. 28/11/17 Dulwich Community Centre (C11510) – That the Administration provide a further report to Council, following the endorsement of the revised Connected Community Strategy and Action Plan, which is to recommend a process for continuing the matter, including re-engaging the community to determine a preferred position and a definitive outcome.

GMUC 2019/20 Financial Year

Workshop postponed due to the Administration prioritizing and assessing overall business requirements. The proposed approach / project plan for developing a Council Report on options for the site requires a reasonable allocation of time.

3. 12/12/17 Lane West of Matilda Street, Eastwood – Encroachments (C11544) – That the Administration present a further report to Council detailing the outcome of the Road Process, closing the relevant portion of road, with a recommendation in relation to proposed next steps.

GMUC Oct 2019 On track. Ongoing discussions are occurring between affected parties and Council lawyers. Confidential Information Document to be provided to Elected Members in June.

4. 25/9/18 Public Registers (C11838) – That a report be prepared for the consideration by the new Council in relation to changes to policy regarding the inclusion of an EM and CEO Code of Conduct Register (not retained in confidence), the Register of Protocols, Overseas and Interstate Travel Register, Register of EM Training and Reports by Members, Credit Card Transactions Report, on the public register.

OCEO / GMCD

May 2019 On track. Listed for consideration on the Agenda for 11 June meeting.

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DATE STATUS

5. 29/1/19 Marketing and Communications (C11909) – That a report be prepared on strategies to improve the marketing and promotion of the City of Burnside, Council services and events, and any other updates that would boost residential engagement; the report to also include discussion on a streamlined social media communications model.

GMCD 2019/20 Financial Year

Interim report presented in May 2019. Workshop to be scheduled to enable consultation with Elected Members regarding any possible future changes to the Communications and Community Engagement Strategy 2015-2020 prior to presentation to Council for consideration and adoption.

6. 29/1/19 Subsidiary Financial Information (C11911) – That the Administration request the approved forecast capital and operating costs (over the project life) for the ERA Water Project and the Brownhill Creek Project, with the information to be provided to Council in the March CEO report.

OCEO Jun 2019 Information has been requested monthly. ERA Water Budget for 2019/2020 was adopted by Council on 28 May 2019. This will inform the LTFP and response. Meeting of Finance Managers and BHKC are scheduled for June 2019.

7. 12/2/19 Possible Sites for a Wheel Park – Community Consultation (C11941) – That the Administration provide a report back to Council regarding options for the potential scale of a wheelpark/s following the endorsed consultation process at sites.

GMUC Aug 2019 On track. Requires collation of relevant information and internal discussions and analysis to enable an informed recommendation to Council.

8. 26/2/19 Future Role of Council in Aged Care Services (C11970) – That the Administration, following the announcement of an intended funding model from the Commonwealth Government, provide a further report to Council proposing a future service model to deliver aged care services.

GMUC Pending announcement

from Commonwealth

Government

On track.

9. 12/3/19 Regal Theatre Property Fencing (C11989) – That a report be brought to Council addressing that the old fencing at the street frontage at 39 May Tce, Kensington Park, on Council’s property adjacent to the Regal Theatre, be replaced with appropriate fencing that maintains the streetscape and character of the property and the existing homes in May Terrace, Kensington Park.

GMUC Jun 2019 On track. To be considered at 25 June meeting.

10. 26/3/19 (adjourned to 9/4/19)

Laurel Ave Site / Dulwich Master Plan (C12018) – That the Administration provide a report to Council in July 2019 on the future possible uses of the Laurel Ave site and opportunities for a Dulwich Master Plan Feasibility Study.

GMUC Jul 2019 On track. Note that two separate reports will be presented given the unique nature of these items. 29


DATE STATUS

11. 26/3/19 (adjourned to 9/4/19)

Heritage Policy (C12023) – That Council develops a Heritage Policy which addresses buildings, reserves, trees, war memorials, mines and any other assets of heritage value, and references Planning and Development, in consultation with Elected Members, for consideration by Council in three months.

GMUC Jul 2019 On track.

12. 26/3/19 (adjourned to 9/4/19)

Waterfall Gully Community Bus Service (C12028) – That the Administration, noting the continued traffic safety and parking issues on Waterfall Gully Road, prepare a report on the feasibility of Council providing a weekend community bus service between possible pickup locations and Waterfall Gully, and the possibility of using smart city technology to ease traffic congestion in the carpark in Waterfall Gully.


13. 9/4/19 Plans for Upgrade to Hazelwood Park Reserve Carpark (C12043) – That the results of the community consultation process undertaken in the 2019/20 financial year be presented to Council to inform future plans for the car park area in Hazelwood Park Reserve.

GMUC Jan 2020 On track.

14. 9/4/19 Portion of Union Street Screening Reserve – Proposed Community Land Revocation (C12044) – That, following completion of the community consultation and process identified in the initial report, a further report be presented to Council with the outcome of the process and a recommendation in relation to next steps.


15. 30/4/19 Report On Initiatives to Promote the Maintenance and Retention of Significant Native Trees on Private Property (C12049) – That, if adopted in the 2019/20 ABP and Budget, the Native Tree Program be trialled for a period of 12 months, with a report to come back to Council.

GMUC Jul 2020 On track. Will be dependent on budget being adopted in June 2019.

16. 30/4/19 ERA Water – Independent Project Review (C12056) – That Council engages an independent advisory body (high level firm) to conduct an independent Financial/ Strategic/ Technical review of the long term sustainability and value of the ERA Water project (up to a budget of $50k).

OCEO Aug 2019 On track.

17. 30/4/19 Provision of Biodegradable and Compostable Dog Waste Bags in the City of Burnside (C12061) – That following the trial requested by Council, a further Report be presented with the results and a recommendation, if appropriate, to implement provision throughout the City and include costings within the draft 2020/21 Annual Business Plan and Budget.

GMUC Jan 2020 On track.

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DATE STATUS

18. 14/5/19 Water Fountain Upgrade Report (C12071) – That the Administration prepare a report by September 2019 providing details on the current provision, condition, type and replacement program for public water fountains, throughout the City of Burnside.

GMUC Sep 2019 On track.

19. 14/5/19 Climate Change – City of Burnside Actions in Regards to Adaption and Mitigation (C12073) – That a report be presented by August 2019 providing details of the City of Burnside’s work undertaken to reduce and mitigate its impact on climate change including considerations in relation to climate change mitigation and adaptation, especially in relation to WSUD, tree replacement and biodiversity management.

GMCD Aug 2019 On track.

20. 14/5/19 Support for Buskers in the City of Burnside (C12074) – That the Administration prepare a report on what the City of Burnside can do to encourage, support and promote local musicians to publicly perform (i.e. busking) throughout the Burnside community.

GMUC Oct 2019 On track.

21. 28/5/19 Community Grants 2019/20 Programs (C12092) – That the Policies for Community Grants, Placemaking Grants and other grant funding programs are presented in a combined review and report to Council at its 28 October 2019 meeting.

GMUC Oct 2019 On track.

22. 28/5/19 Review of Parking Restrictions in Rose Park and Dulwich (C12100) – That the report relating to Council resolution C12033 (as described in the body of the report to Council 28 May 2019) be presented to Council in November 2019, to allow for the Administration to continue to build on the work undertaken to date, engage further with the community and plan next phases as appropriate.

GMCD Nov 2019 On track.

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Future Agenda Items (additional to the above made through resolution and subject to change – Reports initiated by Administration)

June to August 2019 • Asset Management Plans – Consultation • Zenith Avenue Boundary Encroachment • Confidential Remakes for next six months • CAP Independent Members – Review • Civic Centre Engagement Plan Development • Kensington Gardens Reserve – Detailed Design • Finance Policy Review:

- Fees and Charges Non Rates Policy - Fees and Charges Fees and Charges Discounts - Internal Review of Council Decisions (Section 270) Procedure - Entertainment Policy

• Annual Business Plan (ABP) and Long Term Financial Plan 2019/20 adoption • Subsidiary ABPs (BHKC) • Council Assessment Panel – Annual Review of Delegations • Code of Conduct for Volunteers / Volunteers – Review • Rating Policy – Review • Road and Traffic Policy – Review • Magill Village – community consultation results and proceeding to detailed design / presentation of prudential report • Environment and Biodiversity Strategy for Council • Economic Development Strategy • By Law Six Monthly Report • Kerbside Waste Management Update • Footpath Policy – Review • Knox Terrace – Road Process • Prudential Project Management Policy – Review • Community Land Register Six Monthly Report • Annual Review Section 270

32

Organisation Chart

Paul Deb

Chief Executive Officer

Office of the CEO Functions:

Elected Member Administration & Support

Executive Team Administration & Support

Council & Committee Agendas & Minutes

Elected Member Workshop Coordination

Martin Cooper

General Manager Corporate &

Development

Corporate & Development Functions:

Work Health & Safety & Risk Management

Community Engagement & Communications

Divisional Responsibilities

Barry Cant

General Manager Urban & Community

Urban & Community Functions:

Strategic Planning & Delivery

Divisional Responsibilities

Karishma Reynolds

Group Manager Finance & Governance

Functions:

Finance Management

Rates & Revenue

Procurement

Governance

Matthew Spearman

Group Manager People & Innovation

Functions:

People Experience

Information Management

Innovation & Technology

Customer Experience

Magnus Heinrich

Group Manager City Development &

Safety

Functions:

Ranger Services

Planning

Traffic

Compliance

Building

Michelle Kennedy

Group Manager Assets & Infrastructure

Functions:

Capital Projects

Asset Planning

Property & Facilities (includes Pepper Street)

Regal Theatre Cinema Management

Belinda Portelli

Group Manager Community

Connections (Acting)

Functions:

Community Learning (includes Library)

Community Centres & Events

Community Support & Wellbeing

Swimming Centre

Volunteers

Arboriculture

City Clean

City Maintenance

City Safe

Environmental Assets

Natural Resources

Parks & Reserves

Workshop

Alan Harvey

Group Manager Operations &

Environment

Functions:

June 2019

Executive, Management & Key Functions

33


Item No: 13.2 To: Council Date: 11 June 2019 Author: Karishma Reynolds – Group Manager, Finance and Governance General Manager and Division:

Martin Cooper – General Manager, Corporate and Development

Subject: REVIEW OF COUNCIL PUBLIC REGISTERS Attachments: A. Council Registers Available to the Public

B. Template Register of Overseas and Interstate Travel (Council Members)

C. Template Register of Overseas and Interstate Travel (Council Employees)

D. Template Register of Council Member Training Prev. Resolution: C11583, 20/2/18

C11838, 25/9/18


1. That the Report be received.

2. That the Council publishes the following registers on its website from 1 July 2019 and updates relevant policies where necessary for the introduction of these Registers:

2.1. Register of Overseas and Interstate Travel for Council Members and Council Employees; and

2.2. Register of Council Member Training.

3. That Council note that the Administration is in the process of developing a report to detail monthly Credit Card transactions and spend for all cardholders on Council’s website, with a view to commencing reporting online from the month of August 2019 (for the month of July 2019).

Purpose

1. To provide Council with information regarding registers currently available to the public and to provide information on any additional registers maintained which detail Council activity.

Strategic Plan

2. The following Strategic Plan provision is relevant:

“Delivery of good governance in Council business”

Communications/Consultation

3. The following communication / consultation has been undertaken:

3.1. Discussions with other Council’s Governance Officers and key internal stakeholders; and

3.2. Discussion with Elected Members at the 20 February and 25 September 2018 Council meetings (former term of Council).

35


Statutory



Development Act 1993

Development Regulations 2008

Dog and Cat Management Act

Policy

5. The Elected Member Training and Development Policy and the Elected Member Allowances and Benefits Policy will be updated at the next periodic review to reflect changes should the Registers be introduced.

Risk Assessment

6. There are no risks associated with the recommendation.


7. There are no impacts on or threats to achieving the CEO’s Performance Indicators with this recommendation.

Finance

8. There are no direct financial implications for the City of Burnside in respect of the recommendation. However, the increased number of public registers will require resources to maintain and update the registers on an ongoing basis.

Discussion

9. At its meeting on 20 February 2018, Council resolved (C11583):

“That Council be provided with a report of all the public registers currently available, and list additional registers, detailing additional Council activity, that can be made public(ly) available in the future”.

10. Following consideration of a subsequent report, Council, at its meeting on 25 September 2018, resolved (C11838):


2. That a Report be prepared for the consideration by the new Council in relation to changes to policy regarding the inclusion of an EM and CEO Code of Conduct Register (not retained in confidence), the Register of Protocols, Overseas and Interstate Travel Register, Register of EM Training and Reports by Members, Credit Card Transactions Report, on the public register.

11. This report presents Council with the options regarding the publishing of further registers to the public.

36


Background

12. The City of Burnside maintains registers, in accordance with the Local Government Act 1999 (the Act), the Development Act 1993, the Development Regulations 2008 and the Dog and Cat Management Act 1995.

13. The Act requires Council to report annually on a number of registers in the Annual Report, have the registers available to the public on Council’s website and to be available to the public at the Council’s primary office.

14. Attachment A outlines all of the registers which are currently maintained by the Council and are available to the public either on Council’s website or at the Council’s office. Each register is available to the public in accordance with legislative provisions.

15. The Council publishes a Register of Confidential Items on its website, which consists of a summary listing of all of the confidential items which the Council has retained in confidence and any items which have been released from confidence. This register allows community members to determine if a report has been retained in confidence, partially released or fully released.

16. As part of the Review of the items held on the Register of Confidential Items, a Register of Released Confidential Items has been published to increase the transparency regarding the items which have been released from confidence. This will allow the public to easily identify and search for items which are available.

17. The Register of Interest (Staff) is maintained in accordance with s115 of the Act where prescribed officers of the Council complete Primary and Ordinary Returns and submit them to the Chief Executive Officer. This register is available to the Elected Members to inspect. The publication of this register is restricted by s119 Local Government Act.

18. In September 2018, Council requested a further report on additional registers which could be created and released to the public. Further research has been undertaken on the best practice for publishing of different registers providing greater transparency for the community in Council’s operations.

19. While already fully complying with legislation and minimum requirements there are a small amount of registers which the Council can resolve to create and publish to the community increasing transparency and accountability to the community.

Register of Overseas and Interstate Travel

20. A Register of Overseas and Interstate Travel can be introduced which covers both Council Members and Council Employees. There is a growing trend for Councils to publish the costs involved with Council Members and Staff travelling for council business.

21. The reporting of these expenses is voluntary and is not a legislative requirement and is a proactive choice the Council can make to increase transparence around Council operations, noting that these expenses and costs incurred are overly minimal.

22. The Local Government Association (LGA) has developed templates for the disclosure of this information in an effort to create a standard approach to assist in providing consistent reporting across the sector. The Registers presented in Attachments B and C to this report, are based on the LGA templates and are provided to members to demonstrate the information which will be disclosed to the public.

23. The Council Member register (Attachment B) will disclose the name of the Council Member travelling, the date(s), purpose and destination of the travel, total cost

37


(including meals, conference fees, reimbursements made to the Member etc, made in accordance with the Council Policy) and will provide details of the Council decision or approval to participate in the travel. This information will also be included in the Council’s Annual Report and managed by the Office of the Chief Executive Officer.

24. Historically, from an Elected Member point, there has only been one annual trip (National General Assembly in Canberra) for which the Mayor and CEO are delegates.

25. The Council Staff register (Attachment C) will disclose the position title of each person travelling, dates, destination, purpose of the travel and the total cost.

26. It is proposed, that if the registers are introduced, that they will be aligned to each financial year and will commence from the start of the 2019/20 financial year.

27. The introduction of the register will need to be included in the next review of the Elected Member Training and Development Policy which will occur in the second part of 2019.

28. There would be no changes to the existing approval mechanisms for undertaking such travel.

Register of Council Member Training

29. A number of South Australian Councils publish a register of Council Member Training and provide links to any reports that the Members may have provided. This includes any training provided to the Council Members as a whole and individually, and may encompass both mandatory and non-mandatory topics.

30. The publishing of this information is voluntary and unlike the disclosure of the Overseas and Interstate Travel the LGA does not provide a template. The publishing of this register would provide additional information regarding the amounts listed in the existing Register of Allowances and Benefits which is available on Council’s website and updated quarterly.

31. The information included in the Register of Council Member Training (Attachment D) would also be included in the Council’s Annual Report.

32. If this register is introduced the Register of Council Member Training will be aligned with each financial year and will commence from the start of the new Elected Member Term, being November 2018. The introduction of the register will need to be included in the next review of the Elected Member Training and Development Policy which will occur in the second part of 2019. The register will be coordinated by the Office of the Chief Executive Officer and updated periodically.

Credit Card Transactions Report

33. The publication of a monthly Credit Card transactions report is currently being developed and will be made available on Council’s website.

34. It is currently anticipated that the Credit Card Report will be published on Council’s website at the commencement of the new financial year or soon thereafter.

Register of Protocols

35. The Register of Protocols is an internal listing of all of the Protocols and internal Procedures used by Administration. This is a tracking table which allows Council staff to monitor and ensure that the protocols, procedures and guidelines used by Council staff to perform their roles are current.

38


36. Currently, there is no value to the community in publishing this listing. As a result of, this report and a review of this listing, the name of this document will be changed to a tracking table as the purpose and use of this listing is to ensure that following a change to a council policy the supporting protocols, procedures and guidelines are updated.

Elected Member Code of Conduct Register

37. Currently, the Principal Executive Officer maintains a Register of Code of Conduct Complaints which, to all intents and purposes, is used solely as a tracking table internally to manage each complaint and track costs incurred within the timeframes outlined in the Council’s Code of Conduct Complaint Handling Procedure.

38. Prior to April 2018, this table included any Code of Conduct Complaints which were received regarding the Chief Executive Officer under the Council Staff Code of Conduct. Given the changes made by the Minister for Local Government and the introduction of a new Code of Conduct for Council Employees, coupled with the repeal of the former Code and a new local Complaints Policy established, this tracking table will no longer contain information regarding the Chief Executive Officer.

39. At this time, there is no requirement for Council to compile and maintain a Register of Code of Conduct Complaints.

40. It is proposed that, rather than publish another separate register, Code of Conduct Complaints continue to be made publically accessible once released from confidence and as required by legislation, which will occur as follows:

40.1. Code of Conduct Complaints under Part 2 of the Code (Behavioural) will be released through the provision of the report to a public meeting of council and once Council has made a final determination on the complaint.

40.2. Code of Conduct Complaints under Part 3 of the Code (Misconduct) will only become public once:

40.2.1. the Ombudsman has issued his final report which has been considered by the Council at a public meeting; or

40.2.2. the OPI or ICAC issues a public statement or gives permission for publication of its findings in relation to a matter within its jurisdiction to be made public.

Conclusion

41. The Council currently maintains a number of public registers which meets its legislative requirements.

42. The publication of the proposed registers for Overseas and Interstate Travel, Elected Member Training and Development and Credit Card Transactions are not required by legislation and are a proactive choice by the Council to increase transparency and accountability of Council operations.

39


Attachment A – Council Registers Available to the Public

Register Name Legislative Requirement Description Availability Public Website Hard

copy upon

request

Fee required

Dog Register

s26(1)(a) Dog and Cat Management Act 1995

Council is required to maintain a register of all dogs registered in the Council area.

Planning Applications Register s98(1) and 98(2a) Development

Regulations 1993 The Register contains information about all development applications received and approved at Council

Policies

Council maintains a number of policies; these policies are provided on the Council website.

Record of Delegations

s44(6) and 44(7) and Schedule 5 Local Government Act 1999

The Record of Delegations contains all of Council's delegations and sub delegations concerning the CEO, Officers, the Council Assessment Panel and the Eastern Health Authority

Register of Actual or Material or Perceived Conflicts of Interest

s74(5) and s75A Local Government Act 1999

The Register of Actual or Material or Perceived Conflicts of Interest lists details of the disclosure by an Elected Member or Committee Member of an actual or material or perceived conflict of interest in a matter discussed at a meeting of the Council or a Committee

Register of Allowances and Benefits - Elected Members

s79(1-4) Local Government Act 1999 The Register of Allowances and Benefits lists Elected Members' allowances, reimbursements and benefits received.

Register of Authorised Officers

The CEO has exercised delegations from the Council under a variety of legislation

40



copy upon

request

Fee required

(including s260 LG Act) to authorise Council staff as 'Authorised Officers'. Authorised Officers have a wide range of powers.

Register of By-Laws and Certified Copies

s252(1) Local Government Act 1999 Council by-laws are local laws established by councils to deal with issues specific to the relevant council area and to manage the convenience, comfort and safety of the community.

Register of Community Land

s207(1) Local Government Act 1999 The Register of Community Land contains information about community land in the City of Burnside including Community Land Management Plans.

Register of Confidential Items The Register of Confidential Items is a list of the topics which the Council currently holds in confidence and a list of items which have been released from confidence.

Register of Released Confidential Items

The Register of Released Confidential Items is a list of the items which have been released from Confidence (in full or in part) to assist in locating items which Council has released from confidence.

Register of Development Application Land Management Agreements

s57A(6) Development Act 1993 and r100(2) Development Regulations 2008

The Register of LMAs contains information about LMAs entered into by Council in association with DAs under Section 57A(6)

Register of Gifts and Benefits for Council Members

Requirement of the Code of Conduct – Clause 3.10

The Register of Gifts and Benefits is a requirement of the Code of Conduct

41



copy upon

request

Fee required

Register of Gifts and Benefits for Employees, staff and associates

Schedule 2A(3) Local Government (General) Regulations 2013

The Register of Gifts and Benefits is a requirement of the Code of Conduct

Register of Interest (Staff)

s116 Local Government Act 1999 The Register contains all staff primary and ordinary returns. Copies not to be provided to public. EM can make a request to CEO to access this information. This register is not available for public inspection.

Register of Interest - Independent Members (CAP and Audit Committee)

Clause 3(1), Schedule 2 Development Act 1993 and s71(1- 4) Local Government Act 1999

The Register contains members' primary and ordinary returns. Copies can be requested of the CEO in writing and subject to approved fee.

Application to be made to the CEO in writing to

access

Register of Interests - Elected Members

s68(1) and s70(a1) Local Government Act 1999

The Register of Interests contains the Elected Members' Primary and Ordinary Returns. Copies can be requested of the CEO in writing and subject to approved fee.

Excerpt

only

Register of Land Management Agreements

s57(2c) Development Act 1993 and r99(2) Development Regulations 2008

The Register of LMAs contains information about LMAs entered into by Council under Section 57

Register of Public Roads

s231(1) Local Government Act 1999 The Register of Public Roads contains information about all public roads throughout the City of Burnside and is available for viewing at the Customer

42



copy upon

request

Fee required

Service Desk at the Civic Centre or online

Register of Remuneration, Salaries and Benefits – Staff

s105 Local Government Act 1999 The Register of Remuneration, Salaries and Benefits is a list of staff salaries and benefits

43

Register of Overseas and Interstate Travel – Council Members

2018/2019 Financial Year As at XX MONTH YEAR

1

Register of Overseas and Interstate Travel — Council Members

A register of overseas and interstate travel undertaken in an official capacity by a Council member in the 2018/2019 financial year.

Council Member Dates Destination Purpose Total Cost Council Decision

e.g. Councillor x 23-25 January 2019 Sydney NSW Professional Development Conference $600 C11592

15/12/2018

Notes:

• Total cost includes the cost of transport, accommodation and incidentals. • The dates of travel include the dates of departure and return.

44

Register of Overseas and Interstate Travel – Council Employees

2018/2019 Financial Year As at XX MONTH YEAR

1

Register of Overseas and Interstate Travel — Council Employees

A register of overseas and interstate travel undertaken in an official capacity by a Council employee in the 2018/2019 financial year.

Council Employee Dates Destination Purpose Total Cost

e.g. Group Manager People and Culture 23-25 January 2019 Sydney NSW Professional Development Conference $600

Notes:

• Total cost includes the cost of transport, accommodation and incidentals. • The dates of travel include the dates of departure and return.

45

Register of Council Member Training 2018/2019 Financial Year

As at XX MONTH YEAR

1

Date Council Member Training Date(s) Purpose Total Cost

10/02/2019 e.g. Councillor Blue 23-25 January 2019 Professional Development Conference in Sydney NSW $600

Notes:

• Total cost includes the cost of transport, accommodation and incidentals.

46


Item No: 13.3 To: Council Date: 11 June 2019 Author: Karishma Reynolds – Group Manager, Finance and Governance General Manager and Division:

Martin Cooper – General Manager, Corporate and Development

Subject: REGIONAL SUBSIDIARIES – DRAFT HIGHBURY LANDFILL AUTHORITY BUDGET 2019/20

Attachments: A. Highbury Landfill Authority Draft 2019/20 Budget Prev. Resolution: C11738, 26/6/18

C11937, 12/2/19 C12050, 30/4/19



2. That Council approve the Highbury Landfill Authority Draft 2019/20 Budget, noting that the Budgeted result is a $22,137 Net Surplus position.

Purpose

1. To provide Council with an overview of the draft 2019/20 Budget for Highbury Landfill Authority and to seek the Council’s approval of the same.

Strategic Plan

2. The following Strategic Plan provisions are relevant:

“A financially sound Council that is accountable, responsible and sustainable”

“Sustainable use of natural resources and minimisation of waste to address climate change”

Communications/Consultation

3. The following communication / consultation has been undertaken:

3.1 Communication and Board meeting documentation received from HLA.

Statutory



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Policy

5. There are no policy implications or requirements associated with this recommendation.

Risk Assessment

6. Failure to monitor the financial performance of Regional Subsidiaries may adversely impact the financial sustainability of the City of Burnside.


7. There are no impacts on or threats to achieving the CEO’s Key Performance Indicators with this recommendation.

Finance

8. Consistent equity accounting treatments have been adopted for each Regional Subsidiary in accordance with Australian Accounting Standards. Detailed financial implications have been included in the ‘Discussion’ section below.

Discussion

9. Under Section 43 of the Local Government Act 1999, the City of Burnside recognises five Regional Subsidiary entities, these being:

9.1 Eastern Health Authority (EHA);

9.2 Eastern Waste Management Authority Incorporated (East Waste);

9.3 Highbury Landfill Authority (HLA);

9.4 Eastern Region Alliance Water (ERAW); and

9.5 Brown Hill and Keswick Creek Stormwater Board (BHKC).

10. In accordance with regulation 9 of the Local Government (Financial Management) Regulations 2011, a Council, Council subsidiary or regional subsidiary must prepare and consider reports which show a forecast of its operating and capital investment activities for the relevant financial year.

11. Australian Accounting Standard AASB 128, ‘Investments in Associates and Joint Ventures’ requires that, under the equity method, Council recognises the investment in a Joint Venture at cost and then increases or decreases the carrying value based on the Regional Subsidiaries profit and loss.

12. In line with AASB 128, Council recognises any movements in the Regional Subsidiary’s budgeted profit / loss through its Budget/Budget Review process.

HLA Draft 2019/20 Budget

13. The current 2019/20 draft budget forecasts a $22k Operating Surplus with the City of Burnside’s share being 50 per cent of this result as shown in the table below.

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14. The HLA Board has conducted an Australian wide Expression of Interest (EOI) to test the market with an overall objective of ongoing responsible management of the closed landfill with reduced costs for Member Councils. The outcome from this process is that the Board is assessing an option to generate solar power on the Highbury Landfill that will provide a revenue stream for HLA and its Member Councils.

15. Recommendations on the way forward will be provided by the Board to Member Councils later in the new financial year. The draft budget covers the cost of further assessment of this opportunity.

16. The draft Budget also includes $101k in capital contribution from the City of Burnside towards HLA’s post closure provision. This amount will be equity accounted for and included in the City of Burnside’s final Budget which will be presented to Council on 25 June 2019 for adoption.

Brown Hill and Keswick Creek Stormwater Board (BHKC)

17. At the time of preparing this report, the Budget Review for BHKC had not been received by the Council Administration.

18. The Administration is aware of a meeting organised by BHKC for end of June 2019 and expect to obtain the draft 2019/20 Budget after this meeting. Once received, it will be provided to Council for information.

Conclusion

19. The Administration has reviewed the HLA Draft 2019/20 Budget and recommends approval by the Council.

20. Subsequent Budget Reviews for 2018/19 and draft Budgets for 2019/20 from the Regional Subsidiaries will be presented to Council as and when received, noting that reports from EHA, East Waste and ERA Water have been considered at the 30 April and 28 May 2019 meetings of Council.

Entity Source

Per City of Burnside’s 2019/20 draft Budget

Subsidiary’s draft 2019/20 Budget

City of Burnside Share %

City of Burnside Share $ Variation

HLA 2019/20 draft Budget

$0 $22k Net Surplus

50% $11k Gain

$11k favourable variation

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Memorandum To: CEOs of HLA Member Councils

Paul Deb Mario Barone Kiki Magro

CC: Board and Audit Committee Members of HLA John Minney Peter HolmesJoshua Bowen

From: Trevor Hockley, Executive Officer

Date: 27 May 2019

RE: Draft Budget 2019/ 2020

The Board of HLA has reviewed the draft Budget 2019/2020 and agreed to refer it to Member Councils for their approval pursuant to Clause 4.4 of the HLA Charter.

Member Councils are required to approve the draft Budget prior to the Board formally adopting the Budget by the 30th June 2019. The draft Budget is attached at Appendix 1 and for your information I provide a brief outline of the expenditure included in the budget and annual plan.

The Future of the Highbury Landfill

As resolved last year the board of HLA has conducted an Australian wide Expression of Interest (E0I) to test the market with an overall objective of ongoing responsible management of the closed landfill with reduced costs for Member Councils. The outcome from this process is that the Board is assessing an option to generate solar power on the Highbury Landfill that will provide a revenue stream for HLA and its Member Councils.

Recommendations on the way forward will be provided by the Board to Member Councils later in the new financial year. The draft budget covers the cost of further assessment of this opportunity. Provision

The 25 year forward projections that make up the calculation for the provision in the Balance Sheet for HLA is provided with the draft Budget. The provision has been calculated as per the provision calculation spreadsheet used for the 2017/18 Financial Statements. This provision calculation was assessed by an independent consultant at the end of last year and the budget for the coming financial year is as per those projections without any amendment. The 10-year bond rates have not been updated and are as at 30 June 2018.

HIGHBURY LANDFILL AUTHORITY

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Member Councils currently fund that provision each year in their equity proportions and based on the projected expenditure for 2019/20 the contributions are as follows:

Burnside: $100,812 Norwood, Payneham & St Peters $80,714 Walkerville $18,474

Expenditure allowed for in the Budget

Landfill Gas Management McMahon Services continues to manage the landfill gas field under contract with HLA. This contract is being extended for a further 6 months to November 2019. The future management of the landfill gas field will be decided once the decision has been made on solar generation at the site.

Environmental Monitoring

The Highbury Landfill continues to monitor landfill gas over the site

Ministerial DPA and Public information

The process for the rezoning of the land around the Highbury Landfill will not proceed and any change of zoning will require a new DPA.

Site Maintenance. The site requires ongoing maintenance for fire control, weeds, fencing and access track maintenance.

Management and Administration

The existing management and administration model is maintained. Costs such as insurance, Council rates, SA Water, Power etc. are also budgeted.

Should you require any further information then do not hesitate to contact the undersigned. I look forward to your Council approving the draft Budget prior to the 30th June 2019, so that the Board can formally adopt the budget in accordance with the Charter.

Regards,

Trevor Hockley Executive Officer

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UNIFORM PRESENTATION OF FINANCE JULY - MARCH 2019

July - March 2019

Projected June 2019 Budget 2019 Variance Budget 2020 Comments

OPERATING ACTIVITIES: $ $ $ $ $Operating Income 55 25,110 25,000 110 25,100 less Operating Expenses 181,268 130,837- 30,170 161,007- 2,963 Operating Surplus / (Deficit) 181,213- 155,947 5,170- 161,007- 22,137

CAPITAL ACTIVITIES:Net Outlay on Exisiting AssetsCapital Expenditure on renewal & replacement of Exsisting Assetsless Depreciation, Amortisation & Impairment 15,690 32,613 32,613 - 32,613 less Proceeds from Sale of Replaced AssetsNet Outlay on Exisiting Assets 15,690 32,613 32,613 - 32,613

Net Outlay on New & Upgraded AssetsCapital Expenditure on New & Upgraded Assets - - - - - less Amounts received specifically for New & Upgraded Assets - - - - - less Proceeds from Sale of Surplus Assets - - - - - Net Outlay on New & Upgraded Assets - - - - -

Net Lending / (Borrowing) 196,904- 123,334 37,783- 161,117 10,476-

Appendix 1

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INCOME STATEMENT BUDGET REVIEW JULY - MARCH 2019

July - March 2019


INCOME $ $ $ $ $Sundry Income 25,000 25,000 - 25,000 LGFA Bonus Received - Interest Received 55 110 110 100 Total Revenues 55 25,110 25,000 110 25,100

EXPENSESDepreciation 15,690 32,613 32,613 - 32,613 Movement in Provision 165,578 163,450- 2,443- (161,007) 29,650- The 2019 Budget provision was based on the projected closing provision for FY18 ofTotal Expenses 181,268 (130,837) 30,170 (161,007) 2,963 $3,681,993, whereas the actual provision was $3,843,000 resulting in a movement

of $161,007.

NET SURPLUS/(DEFICIT) (181,213) 155,947 (5,170) 161,117 22,137

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20/05/2019 MYOB / Excel 9:55 PM

BALANCE SHEET BUDGET REVIEW JULY - MARCH 2019

July - March 2019


ASSETS $ $ $ $ $Current AssetsCash and Cash Equivalents 145,470 121,589 116,741 4,848 135,660 Trade and Other Receivables 3,470 5,000 5,000 - 5,000 Total Current Assets 148,940 126,589 121,741 4,848 140,660

Non-Current AssetsMonitoring Stations & Flare 188,105 171,942 171,942 - 139,329 Total Non-Current Assets 188,105 171,942 171,942 - 139,329 Total Assets 337,045 298,531 293,683 4,848 279,989

LIABILITIESCurrent LiabilitiesTrade and other payables 1,641 16,402 15,000 1,402 15,000 LGFA Loan 11,985 24,647 24,647 - 25,580 Provision for Closure Costs 283,000 202,080 202,080 - 201,820 Provision as at 31.03.19 is kept inline Total Current Liabilities 296,626 243,129 241,727 1,402 242,400 with financial statement 30.06.18 as no

adjustment is made until year end.Non-Current LiabilitiesLGFA Loan 209,243 184,595 184,595 - 159,015 Provision for Closure Costs 3,560,000 3,262,470 3,262,470 - 3,048,100 Total Non-Current Liabilities 3,769,243 3,447,065 3,447,065 - 3,207,115 Total Liabilites 4,065,868 3,690,194 3,688,792 1,402 3,449,515

NET ASSETS (3,728,823) (3,391,663) (3,395,109) 3,446 (3,169,526)

EQUITYAccumulated surplus (3,728,823) (3,391,663) (3,395,109) 3,446 (3,169,526) Total Equity (3,728,823) (3,391,663) (3,395,109) 3,446 (3,169,526)

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STATEMENT OF CHANGES IN EQUITY BUDGET REVIEW JULY - MARCH 2019


$ $ $ $ACCUMULATED SURPLUSBalance at beginning of the year (3,786,610) (3,628,939) (157,671) (3,391,663) Projected opening balance Change in financial position resulting from operations 155,947 (5,170) 161,117 22,137 Budget 2019 balance has not been adjustedFunds from Member Councils 239,000 239,000 - 200,000 Budget 2020 is based on the projected closing balance 2019

TOTAL EQUITY (3,391,663) (3,395,109) 3,446 (3,169,526)

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STATEMENT OF CASH FLOWS BUDGET REVIEW JULY - MARCH 2019

July - March 2019


CASH FLOWS FROM OPERATING ACTIVITIES $ $ $ $ $ReceiptsBank Interest & Sundry 26,091 35,502 500 35,002 25,100 Suez & Bank InterestOther Revenue 15,578 19,876 24,463 15,021 ATO reimbursements

PaymentsFinance payments (11,764) (23,748) (23,748) (24,647) Net Cash provided by (or used in) Operating Activities 29,905 31,630 1,215 30,415 15,474

CASH FLOWS FROM INVESTING ACTIVITIESFlare - - Payments from Provision (189,394) (215,000) (230,000) (15,000) (201,402) Net Cash paid for Investing Activities (189,394) (215,000) (230,000) 15,000 (201,402)

CASH FLOWS FROM FINANCING ACTIVITIESLGFA Loan - - Funds paid by Member Councils 239,000 239,000 239,000 200,000 Net Cash provided by (or used in) Financing Activities 239,000 239,000 239,000 - 200,000

Net Increase (Decrease) in cash held 79,511 55,630 10,215 45,415 14,072

Cash and cash equivalents at beginning of period 65,959 65,959 106,526 (40,567) 121,589 Projected closing balance FY2019

Cash and cash equivalents at end of period 145,470 121,589 116,741 4,848 135,660

Total Cash and cash equivalents at end of period 145,470 121,589 116,741 4,848 135,660

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Workpaper: Provision Calculation & Review using June ratesPeriod Ending: PY Agreed to Prior Year Audited Financial StatementsPrepared by: LMKB P&L Expenses agreed to Income Statement (excld. Depreciation)

CAL As per CalculationInflator Rate 3.00% T Tots Checked and Correct

June, 2016 June, 2017 June, 2018 June, 2019 June, 2020 June, 2021 June, 2022 June, 2023 June, 2024 June, 2025 June, 2026 June, 2027Year 1 1 2 0 0 1 2 3 4 5 6 7Com bond rates 1.75% 1.59% 1.58% 1.78% 1.94% 2.07% 2.18% 2.30% 2.42% 2.51% 2.56% 2.62%

HLA Post-Closure Management CostsAdministration of Regional Subsidiary 56 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 Environmental Monitoring

Landfill Gas 66 30.00 30.00 30.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 Groundwater 28 25.00 30.00 30.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00

Administration - Other/Loan repayment 70 26.50 40.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 15.00 15.00 Site Maintenance 0 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 Communications strategy/EOI 15.00 30.00

Total 221 166.50 200.00 160.00 140.00 140.00 140.00 140.00 140.00 140.00 125.00 125.00

Cashflows with inflation 227.142 171.50 212.18 160.00 140.00 144.20 148.53 152.98 157.57 162.30 149.26 153.73 Net Present Value at 10yr CWB rate 1,979.22 223.235590 168.82 205.62 160.00 140.00 141.28 142.26 142.89 143.20 143.38 128.25 128.28

Variation to Capping and Earthworks ContractReview of CharterUpgrade of access tracksGroundwater risk assessmentMulching Revegetation -

Loan Repayment - - - - - - - - - - -

New or Replacement Expenditure (Capital in Nature)Environmental Flare, Blower and Other Equipment - - - - - - 300.00 - - - -

Total 0 - - - - - - 300.00 - - - -

Cashflows with inflation 0 - - - - - - 327.82 - - - - Net Present Value at 10yr CWB rate 306.20 0 - - - - - - 306.20 - - - -

Landfill Gas Operation and ManagementOperation and Monitoring of Landfill Gas Field 15 51.60 42.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 Replacement and Maintenance of Landfill Gas Field Wells and Pipework - 35.00 10.00 - - - - 50.00 - - -

Total 15.47832 51.60 77.00 70.00 60.00 60.00 60.00 60.00 110.00 60.00 60.00 60.00

Cashflows with inflation 16 53.15 81.69 70.00 60.00 61.80 63.65 65.56 123.81 69.56 71.64 73.79 Net Present Value at 10yr CWB rate 964.50 15.66847135 52.32 79.16 70.00 60.00 60.55 60.97 61.24 112.51 61.45 61.56 61.57

Total of Net Present Values 3,249.92

All figures are in units of 1,000, ie. 1 = 1,000. All cost estimates are based on EO's knowledge and actual costs will only be determined at tender. SHORT TERM FY19 FY2020Detailed cost analysis and investigation has not been undertaken 230.00 200.00 201.82 203.22 510.33 255.71 204.83 189.81 189.85 The timing and sequencing of events are assumed and will depend on actual events and monitoring results• No allowance has been made for the introduction of CPRS• All costs are present value

PROJECTED 2020 RECONCILIATION $Estimated Closing for FY2019 3,464,550 FY2020 expenditure less payables 185,000 Closing provision remaining 3,279,550 Provision required 3,249,900 Movement 29,650

FY2020 Budget Short Term Provision 201.82 201820FY2020 Budget Long Term Provision 3,048.10 3048100Total Provision for FY2020 3,249.92 3249920

CASHFLOW WORKINGS FY2020Exoected expenditure as above 200000Expected payables 15000FY19 payables and accurals paid during FY20 16402Cash Disbursements FY20 - SOCF 201402

KEY

PROVISION CALCULATION

Continued next page8 of 957

June, 2028 June, 2029 June, 2030 June, 2031 June, 2032 June, 2033 June, 2034 June, 2035 Totals8 9 10 11 12 13 14 15

2.70% 2.75% 2.80% 2.86% 2.91% 2.96% 3.03% 3.10% Date Rate Increase by .025% Increase by .005%30/06/2016 1.750% 1.750% 2.00% 2.00% 2.250% 2.250%

60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 1,140.00 30/06/2017 1.59% 1.59% 1.84% 1.84% 2.085% 2.085%30/06/2018 1.58% 1.58% 1.83% 1.83% 2.083% 2.083%

15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 330.00 30/06/2019 1.78% 1.78% 2.03% 1.80% 2.280% 2.050%25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 485.00 30/06/2020 1.94% 1.94% 2.19% 1.82% 2.440% 2.069%15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 426.50 30/06/2021 2.07% 2.07% 2.32% 1.91% 2.570% 2.155%10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 190.00 30/06/2022 2.18% 2.18% 2.43% 2.00% 2.680% 2.245%

30/06/2023 2.30% 2.30% 2.55% 2.08% 2.800% 2.333%125.00 125.00 125.00 125.00 125.00 125.00 125.00 125.00 2,616.50 30/06/2024 2.42% 2.42% 2.67% 2.16% 2.920% 2.413%

30/06/2025 2.51% 2.51% 2.76% 2.21% 3.010% 2.458%158.35 163.10 167.99 173.03 178.22 183.57 189.07 194.75 30/06/2026 2.56% 2.56% 2.81% 2.24% 3.060% 2.493%127.95 127.76 127.45 126.88 126.32 125.63 124.49 123.19 30/06/2027 2.62% 2.62% 2.87% 2.30% 3.120% 2.551%

30/06/2028 2.70% 2.70% 2.95% 2.40% 3.200% 2.654%30/06/2029 2.75% 2.75% 3.00% 2.46% 3.250% 2.706%30/06/2030 2.80% 2.80% 3.05% 2.50% 3.300% 2.750%30/06/2031 2.86% 2.86% 3.11% 2.54% 3.360% 2.793%30/06/2032 2.91% 2.91% 3.16% 2.59% 3.410% 2.837%30/06/2033 2.96% 2.96% 3.21% 2.64% 3.460% 2.887%30/06/2034 3.03% 3.03% 3.28% 2.71% 3.530% 2.957%30/06/2035 3.10% 3.10% 3.35% 2.77% 3.600% 3.022%

- - - - - - - 30/06/203630/06/2037

- - - - - - - - 300.00 30/06/2038- - - - - - - - 300.00

- - - - - - - - 327.82 - - - - - - - - 306.20

60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 1,113.60

- - - - - - - - 95.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 1,208.60

76.01 78.29 80.63 83.05 85.55 88.11 90.76 93.48 61.42 61.33 61.18 60.90 60.63 60.30 59.76 59.13

4,125.10

189.37 189.09 188.63 187.79 186.95 185.94 184.25 182.33

RATES AS PER COALFACE & RBACalculated

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HIGHBURY LANDFILL AUTHORITY Member Councils: ● City of Burnside ● City of Norwood, Payneham & St Peters ● Corporation of the Town of Walkerville

C/- 21 RUNDLE STREET KENT TOWN SA 5067

TEL: 8363 9100 M: 0419 846498

EMAIL: [email protected]

MINUTES OF THE ORDINARY BOARD MEETING OF THE HIGHBURY LANDFILL AUTHORITY

10.15 am Friday 24 May 2019

Boardroom TJH Management Services Pty Ltd

21 Rundle St., Kent Town 5067

PRESENT: Mr Joshua Bowen Corp of the Town of Walkerville (Chair) Mr Paul Deb City of Burnside (Board Member)

IN ATTENDANCE: Mr Trevor Hockley TJH Management Services Pty Ltd Mr Peter Holmes Independent Member Audit Committee The Executive Officer called for nominations for the position of chairperson of the Highbury Landfill Authority Board. Cr John Minney was the sole nomination (subject to his acceptance) and he has subsequently accepted the appointment. As Cr John Minney was an apology Mr Paul Deb filled in as Chair for the meeting. 1. APOLOGIES

Cr John Minney City of Norwood Payneham & St Peters (Board Member) Mr Peter Pirelli City of Norwood Payment & St Peters.

2. CONFIRMATION OF THE PREVIOUS MINUTES

Moved Mr Joshua Bowen

That the minutes of the Ordinary Meeting of the Board held on the 20th August 2018 be taken as read and confirmed

Seconded Mr Paul Deb

CARRIED

3. BUSINESS ARISING FROM PREVIOUS MINUTES Nil.

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4. EXECUTIVE OFFICER’S REPORT

Moved Joshua Bowen That the Executive Officer’s Report be received; The draft HLA budget for the year ending 30 June 2020 be referred to Member Councils pursuant to clause 4.4 of the Charter for approval prior to the adoption of the budget by the HLA board.

Seconded Mr Paul Deb

CARRIED

5. OUTCOMES FROM THE EOI PROCESS REGARDING THE FUTURE OF THE HIGHBURY LANDFILL-CONFIDENTIAL


1. Pursuant to Section 90(2) of the Local Government Act 1999, the Regional

Subsidiary (RS) orders that all members of the public, except for the Executive Officer and independent Audit Committee member, be excluded from attendance at the meeting for the Agenda Item “Future of the Highbury Landfill EOI”.

2. The RS is satisfied that, pursuant to Section 90(3)(d) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is information the disclosure of which is commercial information of a confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest;

3. The RS is satisfied that the principle that the meeting be conducted in a

place open to the public has been outweighed in these circumstances because the disclosure of this information may result in a competitor receiving the information to the detriment of a person with whom the RS is proposing to conduct business Seconded Mr Paul Deb

CARRIED The meeting moved out of confidence.


The Board of HLA authorize the EO to negotiate with Joule Energy on establishing a solar energy plant on the Highbury landfill and compare the royalty versus the lease option in their proposal, the associated risk with each option and to maintain flexibility for Member Councils to pursue other opportunities that may arise during the term of any agreement with Joule Energy ;

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The outcome of these negotiations to be considered by the HLA Board at its August 2019 meeting so that recommendations can be made to Member Councils for their consideration and possible approval of this project.

Seconded Mr Paul Deb CARRIED

6. ANY OTHER BUSINESS Nil.

7. DATE AND TIME OF NEXT ORDINARY BOARD MEETING The date of the next Board Meeting will be advised.

SIGNED ………………………………………………………………… Chairperson Date ……………./…………………/201

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C/- 21 Rundle Street, Kent Town SA 5067 Ph: 08 8363 9100

HIGHBURY LANDFILL AUTHORITY Member Councils: ● City of Burnside ● City of Norwood, Payneham & St Peters ● Corporation of the Town of Walkerville

MINUTES OF THE AUDIT COMMITTEE MEETING HIGHBURY LANDFILL AUTHORITY

10.00AM, Friday 24 May 2019

Boardroom TJH Management Services Pty Ltd

21 Rundle St., Kent Town 5067

PRESENT: Mr Paul Deb City of Burnside

Mr Joshua Bowen Town of Walkerville Mr Peter Holmes Independent Committee Member

IN ATTENDANCE: Mr Trevor Hockley Executive Officer

1. APOLOGIES

Cr John Minney City of Norwood Payneham & St Peters The Executive Officer called for nominations for the Presiding Member of the committee. Mr Paul Deb accepted the nomination as Presiding Member of the HLA Audit Committee.

RESOLVED: That members of the Board of HLA automatically are members of

the Audit Committee.

2. CONFIRMATION OF PREVIOUS MINUTES

RESOLVED: That the minutes of the audit committee held on the 20th August 2018 be taken as read and confirmed

3. BUSINESS ARISING

Nil

4. HLA DRAFT BUDGET 2019/2020

RESOLVED: That the HLA draft budget 19/20 be recommended to the Board for referral to Member Councils pursuant to Clause 4.4 of the Charter.

5. ANY OTHER BUSINESS

Nil

6. DATE AND TIME OF NEXT ORDINARY BOARD MEETING The next Audit Committee Meeting will be as advised.

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Council Agenda Item 15 11 June 2019 Item No: 15 To: Council Date: 11 June 2019 Submitted by: Mayor Anne Monceaux Subject: MAYOR’S REPORT Attachments: Nil

MAYORAL ACTIVITIES | For the period 23 May 2019 to 5 June 2019

• Attended the Wheel Park Consultation sessions at Kensington Gardens Reserve.

• Chaired a meeting of the CEO Recruitment, Performance Appraisal and Remuneration Review Committee.

• Delivered an address to the St Saviour’s Mothers Union.

• Attended the pubic consultation session on the 2019/2020 Draft Annual Business Plan and Budget.

• Attended a ‘Smart Cities’ event and presentation at the Local Government Association, which included a presentation from City of Burnside staff.

• Attended a presentation at the Men’s Probus Club of Burnside by Koala Rescue SA.

• Attended the Elected Member Development Training, provided by Norman Waterhouse Lawyers.

• Attended and delivered a speech at the Ladies Probus Club of Burnside Inc. 33rd Birthday Meeting event.

• Opened a Special Meeting of Council.

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notice of council meeting - home - city of burnside...2019/06/11 · council agenda 11 june 2019...

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