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Coorong District Council

Ordinary Council Meeting Agenda 20 October 2015

NOTICE OF COUNCIL MEETING

You are hereby advised that an Ordinary Meeting of the Coorong District Council will be held at the Coorong Civic Centre Chambers, 95 – 101 Railway Terrace, Tailem Bend on Tuesday 20 October 2015 commencing at 2:00pm.

Vincent Cammell CHIEF EXECUTIVE OFFICER

A G E N D A Tuesday 20 October 2015

Coorong Civic Centre Chambers, Tailem Bend 2:00pm

Civic Prayer

Almighty God, help us to duly and faithfully carry out our numerous duties to the best of our judgement and ability for the advancement of this district and the benefit of all whom we are here to serve.

Amen

Indigenous Acknowledgement The Coorong District Council acknowledges the traditional owners of the land on which we meet. 1. APOLOGIES 2. CONFIRMATION OF MINUTES Ordinary meeting held on 15 September 2015

Confidential meeting held on 15 September 2015 3. MINUTE ACTION LIST 4. QUESTIONS

4.1 Questions with Notice .................................................................................................... Nil 4.2 Questions without Notice ........................................................................................... SG-2

5. PETITIONS ............................................................................................................................. Nil 6. DEPUTATIONS…………. ................................................................................................... SG-4

7. REPORTS BY MEMBERS 7.1 MAYOR’S REPORT ................................................................................................... SG-5 7.2. ELECTED MEMBERS’ REPORTS; Councillors Arthur, Leng and Middleton ........... SG-8

Note: The page numbering is split between the sections ie. SG = Strategy & Governance, CC = Community & Corporate, IA = Infrastructure & Assets

Coorong District Council

Ordinary Council Meeting Agenda 20 October 2015

8. NOTICES OF MOTION ......................................................................................................... Nil 8.1 MOTIONS WITHOUT NOTICE ........................................................................................ SG-12 9. STRATEGY & GOVERNANCE REPORT ....................................................................... SG-13 1 2016 Council meeting dates and locations ............................................................ SG-13 2 Change to Council delegate – Murray & Mallee Local Government Association Zone Emergency Management Committee ....................................... SG-16 LAST PAGE .......................................................................................................... SG-17 10. SECTION 41 COMMITTEES AND SECTION 43 SUBSIDIARIES. ................................ SG-18 1 Coonalpyn Community Hall Committee – minutes of meeting held 17 August 2015 .............................................................. SG-18 2 Murray & Mallee Local Government Association – minutes of meeting held 2 October 2015 ............................................................... SG-20 3 Tintinara Community Men’s Shed Committee – minutes of meeting held 6 October 2015 ............................................................... SG-21 4 Audit Committee – minutes of meeting held 20 October 2015 .............................. SG-22 LAST PAGE .......................................................................................................... SG-22 11. COMMUNITY & CORPORATE REPORT ......................................................................... CC-1 1 SA Motorsport Park – additional development conditions ....................................... CC-1 2 2015/16 Round One Community Events, Grants & Donations ............................... CC-2 LAST PAGE ............................................................................................................ CC-3 12. INFRASTRUCTURE & ASSETS REPORT ......................................................................... IA-1 1 Temporary road closure – 2015 Tailem Bend Christmas Parade ............................. IA-1 2 Temporary road closure – 2015 Meningie Christmas Pageant ................................. IA-3 LAST PAGE .............................................................................................................. IA-4 13. INFORMATION DOCUMENT ..................................................... UNDER SEPARATE COVER

14. CONFIDENTIAL ITEMS ....................................................................................................... C-1 1 Confidential minute action list ..................................................................................... C-1 2 Section 184 action – specific property update ............................................................ C-1 3 2016 Australia Day Awards ........................................................................................ C-2 LAST PAGE ............................................................................................................... C-2 15. CLOSURE

*denotes completed item and removal will occur at following month’s agenda.

Minute Details Responsible officer

Target completion date

Notes Review

Minute action list 2015/16

205/15 Sept

MOTION WITHOUT NOTICE Moved Cr. Arthur, Sec. Cr. Bland that Council investigate the provision of brochures for landowners regarding farm dam construction, using the brochures (sourced from Kangaroo Island Council) as presented at the Council meeting as a guide.

J Quinn

November 2015

Development of brochures to occur once research/workload allows.

November 2015

206/15 Sept

SUBMISSION REGARDING THE SELECT COMMITTEE ON THE MURRAY-DARLING BASIN PLAN Moved Cr. Wright, Sec. Cr. Simcock that Council: 1. Receive and note the Executive Officer’s report regarding the Senate

committee inquiry into the Murray-Darling Basin Plan; 2. Authorise the Mayor to prepare and submit a submission on behalf of

Council before 25 September 2015.

B Jarvis

September 2015

Submission posted 18 September 2015.

Complete

207/15 Sept

AMENDMENT TO FLAG RAISING PROCEDURES Moved Cr. Simcock, Sec. Cr. Leng that Council: 1. Supports the flying of flags in accordance with the Flags Act of 1953, with

flags to be flown to include the Australian flag, South Australian flag, Aboriginal flag and Coorong Council flag (in order left to right);

2. Delegates to the Chief Executive Officer, in consultation with the Mayor, to fly other celebration flags or flags that promote charities or events of a significant calibre or of local importance.

B Jarvis

September 2015

Procedure noted. Awaiting installation of flag poles in Tailem Bend.

Complete

208/15 Sept

MURRAY MALLEE COMMUNITY TRANSPORT SCHEME – EXEMPTION FROM REQUIREMENT TO ESTABLISH AN AUDIT COMMITTEE Moved Cr. Wright, Sec. Cr. Simcock that following consultation of the Local Government Act 1999 and Local Government (Financial Management) Regulations 2011, Council support the application for an exemption to the Minister for Local Government by the Murray Mallee Community Transport Scheme from establishing an audit committee.

B Jarvis

September 2015

Response sent 22 September 2015.

Complete

209/15 Sept

RIVERLAND MALLEE COORONG (HEALTH) REGION – 2015/16 OPERATIONAL PLAN Moved Cr. Bland, Sec. Cr. Leng: 1. That Council receive and note the Riverland Mallee Coorong (Health)

Region – 2015/16 Operational Plan; 2. That due to time constraints, Elected Members be encouraged to provide

feedback on the draft plan directly to Coorong Health Service – Health

B Jarvis

September 2015

Complete




Notes Review

Advisory Council members or Council’s proxy on this committee (Cr. Bland) by 30 September 2015.

210/15 Sept

TINTINARA COMMUNITY GYMNASIUM COMMITTEE – MINUTES OF MEETING HELD 17 AUGUST 2015 Moved Cr. Simcock, Sec. Cr. O’Hara that Council receive the minutes of the Tintinara Community Gymnasium Committee meeting held on 17 August 2015.

B Jarvis

September 2015

Complete

211/15 Sept

MENINGIE CEMETERY COMMITTEE – MINUTES OF MEETING HELD 11 AUGUST 2015 Moved Cr. Simcock, Sec. Cr. Bland that Council receive the minutes of the Meningie Cemetery Committee meeting held on 11 August 2015.

B Jarvis

September 2015

Complete

212/15 Sept

TINTINARA WAR MEMORIAL HALL COMMITTEE – MINUTES OF MEETING HELD 18 AUGUST 2015 Moved Cr. Arthur, Sec. Cr. Simcock that Council: 1. Receive the minutes of the Tintinara War Memorial Hall Committee meeting

held on 18 August 2015; 2. Formally recognise Ralph Zacker’s contribution to the Tintinara War

Memorial Hall Committee via letter; 3. Instruct the Infrastructure & Assets department to liaise with the committee

regarding cleaning schedule and maintenance issues.

B Jarvis B Jarvis D Mosel

September 2015 September 2015 September 2015

Complete November 2015 November 2015

213/15 Sept

TINTINARA HOMES AND COMMUNTY CENTRE COMMITTEE – MINUTES OF MEETING HELD 1 SEPTEMBER 2015 Moved Cr. Arthur, Sec. Cr. Wright that Council receive the minutes of the Tintinara Homes and Community Centre Committee meeting held on 1 September 2015.

B Jarvis

September 2015

Complete

214/15 Sept

TINTINARA COMMUNTY MEN’S SHED COMMITTEE – MINUTES OF MEETING HELD 11 AUGUST 2015 Moved Cr. Wright, Sec. Cr. Simcock that Council receive the minutes of the Tintinara Community Men’s Shed Committee meeting held on 11 August 2015.

B Jarvis

September 2015

Complete

215/15 Sept

2014/15 FINANCIAL STATEMENTS – CERTIFICATION AUTHORITY Moved Cr. Wright, Sec. Cr. Simcock that Council authorises the Mayor and Chief Executive Officer to certify the 2014/15 annual financial statements.

B Jarvis

October 2015

To be presented in 2014/15 Annual Report.

Complete

216/15 Sept

BOUNDARY REALIGNMENT, LAND DIVISION AND THE SUBSEQUENT EXTINGUISHMENT AND CREATION OF EASEMENTS Moved Cr. Simcock, Sec. Cr. Middleton that Council: 1. Agrees to the boundary realignment and the subsequent extinguishment

and creation of easements over the allotments described as Lot 107, 108 and 111, on the attached Certificate of Consent for the Deposit of a Plan of

B Jarvis

September 2015

Documents executed.

Complete




Notes Review

Division in Deposited Plan D31917, Hundred of Seymour, consisting of Certificate of Title Volume 5813 Folio 296, Volume 5415 Folio 123 and Volume 5518 Folio 983 respectively with any associated costs to be borne by the applicant;

2. That Council grant approval to the Mayor and Chief Executive Officer to sign and affix the Council seal to the Certificate of Consent for the Deposit of a Plan of Division.

217/15 Sept

2015 ELECTED MEMBER & STAFF CHRISTMAS FUNCTION Moved Cr. Leng, Sec. Cr. Wright: 1. That Council host its annual Elected Member & Staff Christmas function on

Friday 11 December 2015 at the Lake Albert Golf Club; 2. That appropriate office closure public notification for the principal office is

arranged from 11:00am – 5:00pm on Friday 11 December 2015.

B Jarvis

November 2015

Planning underway.

November 2015

218/15 Sept

2015/16 COUNCIL OFFICE CLOSURE FOR CHRISTMAS/NEW YEAR Moved Cr. Simcock, Sec. Cr. Leng: 1. That Council approve office closure at Tailem Bend, Meningie and Tintinara

from 12:00 noon Thursday 24 December 2015 to 8:30am Monday 4 January 2016;

2. That appropriate public notification and advice be conducted; 3. That emergency response procedures are arranged prior to the offices

being closed.

N Traeger

December 2015

Planning underway.

November 2015

219/15 Sept

WELLINGTON SHORES INVESTMENTS PTY LTD – CONSENT FOR THE DEPOSIT OF A PLAN OF DIVISION Moved Cr. Wright, Sec. Cr. Simcock that Council: 1. Agrees to extinguish the Land Management Agreement over the two

allotments described as Lot 4001 and Lot 4002 on the attached Certificate of Consent for the Deposit of a Plan of Division in Deposited Plan D95651, Hundred of Seymour, consisting of Certificate of Title Volume 6087 Folio 383, Certificate of Title Volume 6091 Folio 722 and Certificate of Title Volume 5963 Folio 882, with any associated costs to be borne by the applicant;

2. Grant approval to the Mayor and Chief Executive Officer to sign and affix the Council seal to the Certificate of Consent for the Deposit of a Plan of Division.

D Mosel

October 2015

November 2015

220/15 Sept

INTENTION TO GRANT A LEASE TO COUNTRY HEALTH SA LOCAL HEALTH NETWORK OVER TINTINARA AND COONALPYN COMMUNITY HEALTH CENTRES Moved Cr. Bland, Sec. Cr. Leng that Council authorise:

M Collins

November 2015

Complete




Notes Review

1. A period of community engagement to be commenced regarding the proposal to grant new lease agreements to Country Health SA Local Health Network (CHSALHN) over a portion of the Tintinara Health & Recreation Centre and the whole of the Coonalpyn Health Centre for a period of ten (10) years;

2. The seeking of Crown Land consent for the granting of the proposed lease agreements;

3. The Chief Executive Officer to negotiate detailed terms for the new agreements with CHSALHN;

4. Subject to Crown Land consent and no negative feedback being received as a result of the community engagement period, the Mayor and Chief Executive Officer to execute and affix the seal of the Coorong District Council to the new agreements.

Community engagement period underway. Crown Land lease application process commenced.

November 2015 November 2015 December 2015

221/15 Sept

LAY ON THE TABLE - INTENTION TO GRANT A GROUND LEASE FOR HANGAR - MENINGIE AERODROME Moved Cr. O’Hara, Sec. Cr. Arthur that Council: 1. Remove the agenda item from the table; 2. Grant a ground lease over a portion of Certificate of Title Volume 5947

Folio 875 for a period of five (5) years, with a right of renewal for a further five (5) years to Steve and Linda Alexander (or nominee to be approved by the Chief Executive Officer) for the purpose of an aircraft hangar;

3. Set an initial annual rent of $650.00 (plus annual Council rates, to be paid pro-rata for the first year of operation), to increase annually in accordance with the preceding years CPI, with initial lease preparation costs in accordance with Council’s schedule of fees and charges;

4. Include conditions in the lease similar to the previous lease over the grounds;

5. Authorise the Mayor and Chief Executive Officer to affix the common seal of Council to the relevant documentation.

M Collins

December 2015

Steve Alexander to provide lease nominee.

December 2015

201/15 August

INTENTION TO GRANT A GROUND LEASE FOR HANGAR - MENINGIE AERODROME Moved Cr. Arthur, Sec. Cr. Simcock that the item lay on the table until the next Council meeting.

M Collins

September 2015

Refer minute 221/15.

Complete

202/15 August

PARTIAL ROAD CLOSURE – PORTION OF PUBLIC ROAD IN SA MOTORSPORT PARK SITE Moved Cr. Simcock, Sec. Cr. Leng: 1. That Council authorises the commencement of the process to close a

M Collins

March 2016

Cameron Lock engaged to

March 2016




Notes Review

portion of the unmade public road that runs between the Dukes Highway and Callitris Road adjoining Lot 20 Hundred of Seymour in accordance with the Roads (Opening & Closing) Act 1991 including:

- Preparation of preliminary plans - Preparation of a statement of affected parties; and - Undertaking community engagement

2. That Council authorise the preparation and implementation of an agreement with Peregrine Corporation, committing them to purchase the land at an agreed price based on a pro-rata rate to the purchase price for the rest of the site and to cover all of Council’s costs for the process and the transfer of the land subject to:

- The outcome and Council direction as a result of community engagement; and

- Successful completion of the Road Process Order 3. That Council, pursuant to section 37(b) of the Local Government Act 1999,

authorises the Mayor and Chief Executive Officer to enter into and execute all documentation necessary to complete the road closure process.

commence the closure process Norman Waterhouse engaged to draw up agreements to purchase and for costs.

149/15 July

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Leng that the Mayor and Chief Executive Officer discuss the recent Murray Mallee Community Transport Scheme accreditation results with partner councils regarding the scheme’s governance and accounting standards.

V Cammell

November 2015

Chief Executive Officer met with MMCTS Coordinator on 21 August 2015. DCSI are yet to provide formal final documentation on review.

November 2015

150/15 July

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. O’Hara that Council: 1. Work with the adjoining landowners regarding repair of fence line along

Pink Lake (Princes Highway); 2. Engage with the Department of Planning, Transport and Infrastructure and

the Department of Environment, Water and Natural Resources regarding longer term safety and signage options.

D Mosel

October 2015

On on-site meeting has been undertaken with representatives from DPTI. It was resolved to increase the bollards adjacent to the parking bay

October 2015




Notes Review

eliminating access to the Pink Lake. Works are expected to be undertaken late September. A meeting with the adjoining landowners is still to be scheduled.

175/15 July

MENINGIE OVAL – INTENTION TO LEASE Moved Cr. Bland, Sec. Cr. Simcock that Council: 1. Rescind minute 185/12; 2. Commence a period of community engagement concerning it’s proposal to

grant a licence for a period of 21 years, to be superseded by the granting of a ground lease of 21 years to Meningie Community Sports Ground Inc. over Crown Land section 336 Hundred of Bonney (Crown Record 5754 Folio 485);

3. Apply for the consent of The Minister to grant a lease over Crown Land section 336 Hundred of Bonney (Crown Record 5754 Folio 485);

4. Agree to release the Meningie Netball Club from their current licence agreement on the execution of a new ground lease or licence to Meningie Community Sports Ground Inc. and refund the preparation costs that they incurred for this agreement on a pro-rata basis for the unexpired term;

5. Incorporate terms in the agreements to include; a 21 year fixed term, Council to provide maintenance assistance of the communal areas as resources allow and Council to assume responsibility for the day-to-day maintenance of the toilet facilities on the proviso that they remain open to the public at all times;

6. Agree that the Meningie Oval and Playground Support (MOPS) playground and the BMX track are specifically excluded from the lease and licence agreements;

7. If no submissions are received as a result of the community engagement period, Council authorise the Mayor and Chief Executive Officer to execute a new licence agreement to the Meningie Community Sports Ground Inc. for a term of 21 years (to be terminated on the execution of a ground lease agreement) and subsequently a ground lease agreement for a period of 21 years, subject to consent being received from The Minister.

M Collins

November 2015 November 2015

Community engagement underway. Crown Land lease application process commenced.

November 2015 November 2015




Notes Review


142/15 June

MENINGIE OFFICE – SHARED USE AND UPGRADE PROPOSAL Moved Cr. Leng, Sec. Cr. O’Hara that Council: 1. Authorise a budget allocation of $35,000 for alteration and improvement

works to the Meningie Council office; 2. Authorise the Chief Executive Officer to negotiate terms for a Memorandum

of Understanding/Occupancy agreement between Council and the Lakes Hub to allow for the Lakes Hub to share space in the Meningie Council Office with Council in return for providing customer service cover for Council as reasonably required;

3. Authorise the Mayor and Chief Executive Officer to affix the common seal of Council to documentation to formalise the arrangement between Council and the Lakes Hub.

M Collins V Cammell B Jarvis

July 2015 September 2015 September 2015

Documentation for occupancy and service agreement being finalised. Local contractor engaged to carry out renovation and alteration works to the office building. Documentation for occupancy and service agreement finalised and sent to Lakes Hub for execution.

Complete November 2015 November 2015 November 2015

143/15 June

TINTINARA OFFICE – LICENCE AGREEMENT WITH BIOSECURITY SA Moved Cr. Barrie, Sec. Cr. Wright that Council: 1. Authorise the Chief Executive Officer to negotiate terms for the granting of

a new licence agreement to Minister for Agriculture, Food and Fisheries represented by Biosecurity SA for the use of office space in the Tintinara Council office for a maximum period of five (5) years;

2. Authorise the Mayor and Chief Executive Officer to affix the common seal of Council to a licence agreement between Minister for Agriculture, Food and Fisheries represented by Biosecurity SA and Coorong District Council for use of office space in the Tintinara Council office.

M Collins B Jarvis

September 2015 October 2015

Draft agreement drawn up and sent to PIRSA for review and execution. Agreement with Mayor and CEO for execution.

Complete November 2015

072/15 Apr

BOUNDARY AND TOWN ENTRY SIGNAGE PROJECT Moved Cr. Wright, Sec. Cr. Simcock that Council: 1. Approve the over-arching design parameters for guiding sign design in

order to finalise tender documentation;

A Del Rio/ B Croser

September 2015

Tenders being assessed, subject to further Elected

December 2015




Notes Review

2. Note the proposed costs and associated staging for district level and town entry signage across the district in order to finalise tender documentation.

Members’ briefings.

055/15 Mar

LAKE ALBERT CARAVAN PARK – INTENTION TO LEASE PORTION OF SECTION 379 HUNDRED OF BONNEY FOR LOW-COST RV PARKING Moved Cr. Arthur, Sec. Cr. Barrie that Council: 1. Authorise a period of community engagement in accordance with Council’s

policy, and apply for Crown Land consent regarding it’s intention to lease the potion of section 379, Hundred of Bonney Crown Record 5754/489 to Lake Albert Caravan Park, for use as low cost Recreational Vehicle (RV) parking and occasional overflow camping for a initial term of five (5) years;

2. Be presented with a further report and recommendation on the conclusion of the community engagement process.

M Collins

October 2015

Community engagement concluded 16 June 2015. Meeting to be held with owners of the caravan park to discuss their concerns and whether they wish to proceed, prior to a further report being presented to Council. Michael Collins met with owners to discuss RV proposal.

November 2015

209/14 Aug

LOT 27 WASHPOOL ESTATE – VARIATION OR TERMINATION OF EXISTING LEASE, DEVELOPMENT APPLICATION FOR LAND DIVISION AND SALE OF LAND Moved Cr. Jaensch, Sec. Cr. McKinna: 1. Council authorise the Chief Executive Officer to commission a site survey

and preliminary plan for the division of Lot 27 Wellington East, Certificate of Title Volume 5396 Folio 181;

2. Council grant authority for the Chief Executive Officer to negotiate either a Deed of Variation or termination of the lease with the Washpool Estate Reserve Residents Association in order to vary the leased area to exclude the upper portion of Lot 27, which has had its classification of community land revoked, from the lease.

3. Council authorise the Chief Executive Officer to lodge a development

M Collins M Collins M Collins

October 2014 October 2015 October 2015

Survey undertaken and plan drawn up. Subject to further Council briefing session to determine preferred direction of Council.

Complete Ongoing Complete




Notes Review

application for land division and take all further steps as required to facilitate the division of the land;

4. On successful completion of items 1, 2 and 3, Council authorise the Chief Executive Officer to dispose of the upper portion of Lot 27 Washpool Estate in accordance with Council’s policy for disposal of Council land and other assets;

5. Council delegates to the Chief Executive Officer authorisation to undertake all actions necessary to enact items 1 – 4 above;

6. Council authorise the Mayor and Chief Executive Officer to affix the common seal of Coorong District Council, as required, to a contract of sale and memorandum of transfer.

M Collins

October 2015

Survey plan has been drawn up by Cameron Lock Surveyors. Sub division now completed.

November 2015




Notes Review


044/14 Mar

WELLINGTON EAST LAND SWAP Moved Cr. Simcock, Sec. Cr. Klitscher: 1. That Council agree to swap Lot 111 Wellington East with Smith

Management Group Pty Ltd for the portions of Lot 107 that run parallel to Seymour Drive and the lake entrance from the River Murray, and that these be incorporated into Lot 108 Wellington East, as indicated (marked in red) on the plan attached (formal surveys to be drawn up);

2. That a public ‘right of way’ is created over the lake entrance from the River Murray;

3. That a condition of the land swap will be the creation of an easement for Council over the land marked ‘D’ (highlighted in yellow), but that Council will be flexible regarding changing the position of this easement in the future in order to facilitate any Development Plans approved, provided adequate unrestricted access is maintained to Council’s water infrastructure;

4. That each party will be responsible for their own legal costs, but that Smith Management Group Pty Ltd will be liable for all other costs associated with the transaction, including, but not limited to, survey costs, transfer costs and any stamp duty that may be payable on the transactions.

M Collins

September 2015

Plans and applications for land division received by Council. Subject to report at September 2015 Council meeting.

November 2015

022/14 Feb

LOTS 22, 23 AND 24 TAILEM BEND – INTENTION TO LEASE AND VARIATION TO TAILEM BEND FOOTBALL CLUB LEASE AREA Moved Cr. Wright, Sec. Cr. Klitscher that Council: 1. Authorise the Director Infrastructure & Assets to connect treated water to

the allotments from Council’s Community Wastewater Management Scheme;

D Mosel

March 2015

In consultation with SA Health, Council have been advised that we are unable to connect CWMS Recycled Water for livestock consumption. The advice was in reference to the Recycled Water

Complete




Notes Review

2. Authorise the Chief Executive Officer to commence an expression of

interest campaign for the lease of the land for grazing purposes. At the conclusion of the expression of interest campaign, a further report and recommendation be presented to Council;

3. Authorise the Mayor and Chief Executive Officer to execute a variation to the lease to the Tailem Bend Football Club, at no cost to the club, to incorporate the netball courts that encroach onto Lot 23 Hundred of Seymour.

D Mosel M Collins

October 2015 October 2015

Guidelines issued by SA Health. EOI campaign to be launched for the lease of the land without water connection. Further actions subject to a briefing session provisionally to be held prior to October 2015 Council meeting.

December 2015 December 2015

406/13 Nov

NOTICE OF MOTION – WATERFRONT RESERVES Moved Cr. McKinna, Sec. Cr. Simcock: 1. That Council rescind points 7, 8, 15.1 and 15.2 of minute 366/12

(Waterfront Reserves); 2. That, subject to a new Community Land Management Plan being adopted

for Lot 103, Council approach the Washpool Estate Reserve Residents Association with a view to negotiating a lease to them of lots 103, 28, 29 and 30 Washpool Estate;

3. Subject to terms being agreed with Washpool Estate Reserve Residents Association, or a new association, Council commence a period of community engagement regard its intention to lease lots 103, 28, 29 and 30 Washpool Estate;

4. At the conclusion of the community engagement period, a report and recommendation be presented to Council.

M Collins

May 2014 October 2015 October 2015 October 2015

Further action subject to briefing session prior to October 2015 Council meeting.

Complete December 2015 December 2015 December 2015




Notes Review


198/13 June

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Dawes that Council proactively work towards the provision of a facility to assist in addressing the social, health and wellbeing issues faced by the Meningie and surrounding communities.

V Cammell

2017

As per 2015/16 Third Quarter Budget review discussion with Elected Members on 5 May 2015.

Ongoing




Notes Review


128/11 April

TINTINARA AERODROME MINUTES 1. That Council receives the minutes from the Tintinara Aerodrome

Committee meeting held 22 March 2011. 2. That the Director of Infrastructure and Assets to meet with Committee

to ascertain and investigate Management Plan for the whole area and bring back to the next Council meeting.

B Jarvis D Mosel

April 2011 July 2015

Feasibility study has been sent to Planning Department for review and comment. Outcomes of June 2015 internal meeting yet to be considered/implemented.

Complete Ongoing

086/11 February

BOAT RAMPS AND JETTIES - CONDITION ASSESSMENT Moved Cr. Jaensch, Sec. Cr. McKinna: 1. Undertake immediate maintenance works as suggested in the GHD

Boat Ramp and Jetties Report on the following facilities: Fred’s Landing Narrung Boat Ramp and Jetty Meningie Lions Park Boat Ramp and Jetty Meningie Sailing Boat Ramp and Jetty

2. Investigate the option of providing additional facilities at the Narrung Boat Ramp to improve the land and water approaches;

3. Develop a management plan for all Boat Ramps and Jetties incorporating ongoing maintenance and capital expenditure.

D Mosel

In consultation with SA Boating Facilities Advisory Committee, suitably qualified organisations are being approached in regard to Management Plan.

Complete Complete Ongoing




Notes Review


022/10 January

NATIVE VEGETATION Moved Cr. Klitscher Sec. Cr. Harkness that Council delegate to the Roadside Vegetation Management Plan Working Group to consider the proposed amendments suggested by the Native Vegetation Council and submit a response to the Native Vegetation Council.

D Mosel

October 2015

Please refer to the letter within the Information Document dated 1 September 2015 received from the Department of Environment, Water and Natural Resources (the Department) concerning Council’s Roadside Vegetation Management Plan (RVMP). As recommended by the department, Council will hold off on the review of its RVMP until the completion of the review by the department.

Complete

Coorong District Council Ordinary Council Meeting Agenda 20 October 2015

SG-2

4.1 QUESTIONS WITH NOTICE

NIL

4.2 QUESTIONS WITHOUT NOTICE Go to index


SG-3

5.1 PETITIONS

NIL Go to index


SG-4

6. DEPUTATIONS Council’s Code of Practice – Proceedings of Council and Committee Meetings, underpinned by the Local Government Act 1999 and Local Government (Procedures at Meetings) Regulations 2013 provides that:

A Deputation may be made by a person or group who wish to appear personally before a Council or Council Committee meeting in order to speak on a particular matter. A person wishing to appear as a Deputation must deliver a written request to the Principal Office of the Council. The request is forwarded to the Mayor who will decide if the request is granted or refused. If it is refused the Mayor must report the decision to the next meeting of the Council or Council Committee. The Council may resolve to allow a Deputation to appear despite a contrary ruling by the Mayor. Deputations are limited to a maximum of three (3) per Council meeting. A request for a Deputation must be received at the Principal Office of the Council by mid-day on the day of the meeting at which the Deputation wishes to appear. Any request for a Deputation received after this time will be treated as a request to appear at the next ordinary meeting of the Council. The hearing of a Deputation may be referred to the relevant Council Committee unless the person/s seeking the deputation request to be heard at a Council meeting. Attendance or non- attendance must be notified in writing with details of the date and time of the meeting as well as the length of time to speak (if approved). Persons are allocated a 10 minute time limit in which to address the meeting excluding questions. This time can be extended by a resolution of the Council or Committee. Elected Members will be invited to ask questions after the Deputation.

There are no deputation requests for the 20 October 2015 Council meeting. Go to index

http://www.coorong.sa.gov.au/webdata/resources/files/Code%20of%20Practice%20for%20Proceedings%20of%20Council%20&%20Committee%20Meetings,%20September%202012.pdf


SG-5

7.1 MAYOR’S REPORT

Councillor Neville Jaensch

Meetings attended September - October 2015

September 2015

15 Council briefing session, Tailem Bend

15 Council meeting, Tailem Bend

16 “Conversations Matter” forum, Tailem Bend Approximately 100+ from community in attendance. Guest speakers were interesting and informative. Well done to Nat Traeger and her staff for the professional way the event was run. It was an unqualified success. The next forum will be held in Meningie on 19 October 2015. Councillors Middleton, Simcock and Wright were in attendance.

17 Local Government Association board meeting, Adelaide

21 Meeting with Mr Noel Bockman, Tailem Bend Meeting to discuss potential interest in a mens shed in Tailem Bend. Chief Executive Officer also in attendance.

22 2016 – 2020 Strategic Management Plan community forum, Meningie Approximately 60 present. Participation was particularly good and I believe the event was well received by all those present. Deputy Mayor Cr. Bland and Councillors Arthur, Leng, O’Hara and Wright were in attendance.

23 Murray & Mallee Local Government Association strategic planning workshop, Karoonda Topics for discussion included the future structure of the organisation, meeting location(s) and redefining of the Chief Executive Officer role. Refer to page 5 of the Murray & Mallee Local Government Association meeting minutes, also referred to in this report.

24 Long nosed fur seal working group meeting, Adelaide If this group is to reach it’s optimum working potential, they must start to make solid recommendations to the Minister and State government. Federal MP Tony Pasin made an announcement a few days after the meeting regarding the Federal stand on seal numbers and control measures. Direct responsibility goes back to our state minister as I believe that the Federal government see the coast as their responsibility and the Coorong, Lakes and River Murray are state responsibility.


SG-6

September 2015 (cont.)

29 Tailem Bend Business Group meeting, Tailem Bend Approximately 25 local businesses in attendance. Topics of discussion included signage, access from highway, council red tape (perception), town branding and also questioned why do we (or should we) be active in this space. It has been approximately 20 years since a business group has been seriously active in this space. All agreed there will be another meeting. Congratulations to Nat Traeger and facilitator Nan Berrett.

29 Launch party of the Green Sheep, Tailem Bend Extremely well attended by local children (approximately 80, even though it was school holidays. Cr. Middleton also in attendance.

October 2015

2 Murray & Mallee Local Government Association meeting, Renmark I provided an update on the Long nosed fur seal and fisheries issue. Also spoke on the deliberations to Minister Hunter to request an environmental impact study for a connector from Lake Albert to the Coorong. A structured response will be supplied at the next M&MLGA meeting in December 2015.

7 Meeting with Department of Planning, Transport and Infrastructure representatives, Tailem Bend Meeting to discuss changes to town zones – Freds Landing to Wellington ferry. Director Infrastructure & Assets, Manager Development & Environmental Services, Manager Projects & Procurement and Senior Strategic & Corporate Planning Officer also in attendance.

7 “Let’s Get Together” seal crisis meeting, Meningie This meeting was called for by local fishermen and held at the Meningie RSL Hall. Members of Parliament (Adrian Pederick and David Ridgway) were also present. Both spoke well and were supportive of the plight of the fishery/seal epidemic. Lachlan Hood, a rural financial counsellor also spoke. Dr. Michael Kerrigan gave a outline of depression and suicide issues, how to recognise and help in a down to earth manner. This was extremely well received. I spoke on Council’s behalf giving five main points – fisheries, Ngarrindjeri, bird safety, public safety and advocacy on community behalf. Deputy Mayor Cr. Bland and Acting Chief Executive Officer David Mosel were in attendance.

10 Port Elliot Show Invited by show society. I was presented with opportunities to speak with Federal MP Jamie Briggs and State MPs Adrian Pederick and Michael Pengilly plus Mayors Keith Parkes (Alexandrina) and Philp (Victor Harbor).


SG-7

Meetings to be attended

13 Australia Day Awards Committee meeting, Tailem Bend

13 Elected Members workshop, Tailem Bend

13 2016 – 2020 Strategic Management Plan community forum, Coonalpyn

14 2016 – 2020 Strategic Management Plan community forum, Tintinara

15 OPAL Steering Group Committee meeting, Tailem Bend

15 Murray Darling Association Region 6 meeting, Tailem Bend

17 Coonalpyn Show

19 Agenda review with Chief Executive Officer, Tailem Bend

19 “Conversations Matter” forum, Meningie

Media opportunities

Stock Journal (6 October 2015) Impact of Long nosed fur seal issue

Cr. Neville Jaensch MAYOR Go to index


SG-8

7.2 ELECTED MEMBERS’ REPORTS

Cr. Jeff Arthur Meetings attended:

July 2015


6 Tintinara Development Group meeting, Tintinara

7 Tintinara Homes & Community Centre Committee meeting, Tintinara


21 Tintinara War Memorial Hall Committee meeting, Tintinara

25 Meeting with Luke Turnbull from SA Disc Golf Association, Tintinara

28 Special Council meeting, Tailem Bend

August 2015


17 Tintinara Community Gymnasium Committee meeting, Tintinara

18 Council meeting, Tintinara

18 Tintinara War Memorial Hall Committee meeting, Tintinara

September 2015

2 Tintinara Homes & Community Centre Committee, Tintinara

8 Road inspections with Manager Technical Services, Tintinara and surrounds


22 2016 – 2020 Strategic Plan community forum, Meningie

23 Iranda Feedlot visit, Tintinara

24 Road inspections with Director Infrastructure & Assets, Manager Technical Services and Manager Development & Environmental Services, Tintinara and surrounds

28 Disc Golf concept community meeting, Tintinara

Cr. Jeff Arthur


SG-9

Cr. Vern Leng Meetings attended:

July 2015

28 Special Council meeting, Tailem Bend

29 Inland Waterways Drowning Prevention meeting, Murray Bridge

August 2015


7 Murray Darling Association Region 6 annual general meeting and general meeting, Tailem Bend

7 Friends of the Coorong dinner – “Sustainable fishing,” Meningie

13 Lower Lakes & Coorong Tourism & Boating Group meeting, Hindmarsh Island


19 Meningie Progress Association meeting, Meningie

20 Discussion with General Inspector re: livestock attack/dog control, Meningie

20 Debrief with Chief Executive Officer re: Murray Darling Association annual general meeting, Tailem Bend

20 Professional development with Council’s media consultant, Tailem Bend

27 Meningie School Community Library Board meeting, Meningie

September 2015

3 Meningie Narrung Lakes Irrigators Association meeting – debrief with Mayor, Tailem Bend

8 – 11 Murray Darling Association 71st Annual General Meeting and National Conference, Barooga, NSW. Also included: 9 September – official opening and guest speakers on Murray Darling Basin Plan issues 10 September – Annual General Meeting and general meeting 11 September – Murray Irrigation regional tour (Barooga, Finley and Deniliquin, NSW)

16 Meningie Progress Association meeting, Meningie

17 Murray Mallee Community Transport Scheme meeting, Tailem Bend

22 Community Passenger Network forum, Hindmarsh

22 2016 – 2020 Strategic Plan community forum, Meningie

23 2016 – 2020 Strategic Plan community forum, Tailem Bend

25 Inland Waterways Drowning Prevention meeting, Tailem Bend

Cr. Vern Leng


SG-10

Cr. Donna Middleton Meetings attended:

August 2015

3 Funeral – the late Mr Les Scott, Tailem Bend


9 – 12 14 – 15

Tailem Bend Music Hall performances


September 2015

3 Tailem Bend Community Centre annual general meeting, Tailem Bend

9 Royal Lifesaving SA Action Group meeting, Tailem Bend


25 Royal Lifesaving SA Action Group mini meeting, Tailem Bend

29 Launch of the Green Sheep project, Tailem Bend

Cr. Donna Middleton


SG-11

8. NOTICES OF MOTION

NIL


SG-12

8.1 MOTIONS WITHOUT NOTICE Go to index


SG-13

9. STRATEGY & GOVERNANCE REPORT

1. 2016 COUNCIL MEETING DATES AND LOCATIONS

Strategic Plan Goal 1.2 – To provide accountable, open and transparent communication between Council and the community and ensure public access to timely, relevant and accessible information.

Other Document Reference

Nil

Statutory Requirement Yes

Financial Implications Yes – within 2015/16 budget Elected Members meeting/meals allocation.

Author of Report Executive Officer

Officers Consulted Leadership Team

ESD Impact/Benefit:

Economic N/A

Social Opportunity to demonstrate the local democratic decision making process take place on a monthly basis.

Environmental N/A

Recommendations 1. That Council hold its ordinary Council meetings for 2016 on the third Tuesday of

each month; 2. That all Council meetings commence at 2:00pm; 3. That the 2016 Council meeting schedule be adopted as presented:

Date of meeting Meeting locality 19 January 2016 Tintinara 16 February 2016 Tailem Bend 15 March 2016 Tailem Bend 19 April 2016 Tailem Bend 17 May 2016 Meningie 28 June 2016 Tailem Bend 19 July 2016 Tailem Bend 16 August 2016 Meningie 20 September 2016 Tailem Bend 18 October 2016 Tintinara 15 November 2016 Tailem Bend 20 December 2016 Tailem Bend


SG-14

REPORT In accordance with section 81 of the Local Government Act 1999:

1. Ordinary meetings of Council will be held at times and places appointed by a resolution of Council.

2. There must be at least one ordinary meeting each month. 3. If a time and place has not been appointed for the holding of an ordinary

meeting during the month, the Chief Executive Officer must appoint the time and place at which the ordinary meeting of the month is to be held.

4. The Chief Executive Officer must also appoint the time and place at which the first ordinary meeting of a council will be held. (a) after the Council is constituted under Chapter 3; or (b) after a general election of the Council.

5. Ordinary meetings of a Council may not be held on Sundays, or on Public Holidays.

6. In the case of a municipal Council, ordinary meetings of the Council may not be held before 5pm unless the Council resolves otherwise by a resolution supported unanimously by all members of the Council.

7. A resolution under subsection 6 does not operate in relation to a meeting held after the conclusion of the general election next held following the making of the resolution.

Council currently meets on the third Tuesday of each month with the meeting commencing at 2:00pm. Since the term of the current Council, informal briefing sessions/workshops have been held on the first Tuesday of each month in addition to sessions also being held on the morning of the Council meeting day itself. This has proved beneficial on many counts. Initially it works to the advantage of Council staff and Elected Members, allowing them to maximise the most of the day and travel time/distance required. The structure/frequency of these sessions also allows plenty of lead in time for engagement on issues/reports that may appear in the ensuing agenda, while also keeping Council abreast of a range of issues pertinent to that month/quarter. The 2016 meeting schedule basically mirrors that of the 2015 schedule, in that most of the meetings will be held at the Coorong Civic Centre (Tailem Bend) in order to make use of the purpose built Council chambers. The facility has been well received by Elected Members, staff, the community and guest presenters to date. Council will still honour it’s commitment to hosting meetings on a rotational basis by visiting each of the other wards throughout the course of the year as per the venue rotation schedule. The 2016 meeting schedule is presented on the following page.


SG-15

Date

Meeting locality Notes

19 January 2016 Tailem Bend

16 February 2016 Tailem Bend

15 March 2016 Tailem Bend * Adelaide Cup Day: 14 March 2016

** Easter: 25 – 28 March 2016

19 April 2016 Tailem Bend

17 May 2016 Meningie * LGMA National Congress: 4 – 6 May 2016 (Gold Coast)

** Special Council meeting to discuss 2016/17 Budget: TBC

28 June 2016 Tailem Bend * National General Assembly: 19 – 22 June 2016 (Canberra)

** Meeting held on fourth Tuesday of June due to [a] National General Assembly, and [b] extra week provides opportunity for staff to finalise the 2016/17 Annual Business Plan and rating data/valuations prior to Council adoption.

19 July 2016 Tailem Bend

16 August 2016 Meningie

20 September 2016 Tailem Bend

18 October 2016 Tintinara

15 November 2016 Tailem Bend * Expiry of term of current Mayor

** Appointment of Principal Member (Mayor)

20 December 2016 Tailem Bend


SG-16

2. CHANGE TO COUNCIL DELEGATE – MURRAY & MALLEE LOCAL

GOVERNMENT ASSOCIATION ZONE EMERGENCY MANAGEMENT COMMITTEE

Strategic Plan Goal 1.2 – To provide accountable, open and transparent communication between Council and the community and ensure public access to timely, relevant and accessible information. Strategy 1.5.1 – Minimise Council’s exposure to risk and liability through the creation and implementation of appropriate risk management policies, procedures and plans.


Nil

Statutory Requirement N/A

Financial Implications Nil


Officers Consulted Director Community & Corporate, Director Infrastructure & Assets, Manager Development & Environmental Services

ESD Impact/Benefit:

Economic N/A

Social N/A

Environmental Coordinated and cooperative approach to emergency management.

Recommendation 1. That Council revoke the appointment of the Director Infrastructure & Assets to

the Murray & Mallee Local Government Association Zone Emergency Management Committee;

2. That in light of a review of duties and title change, Council appoint the General Inspector, Fire Prevention & Emergency Management Officer to the Murray & Mallee Local Government Association Zone Emergency Management Committee.

REPORT At the first meeting of the current council on 18 November 2014, elected members appointed representation (elected members and staff) to various Council committees, panels and relevant external organisations, boards and associations. An appointment to the Murray & Mallee Local Government Association Zone Emergency Management Committee was made as follows, and has now returned to Council for refinement:


SG-17

263/14 APPOINTMENT OF COMMITTEE DELEGATES AND APPOINTMENT

OF OBSERVERS TO NON-COUNCIL AGENCIES/ORGANISATIONS Moved Cr. Barrie, Sec. Cr. Leng: ... Pursuant to section 43 of the Local Government Act 1999, appoint representatives to committees/associations/schemes as follows: ... d. That Council appoint the Director Infrastructure & Assets to the

Murray & Mallee Local Government Association Zone Emergency Management Committee;

... (refer to minute for full details)

CARRIED UNANIMOUSLY The establishment of a Zone Emergency Management Committee is stipulated by the South Australian Fire and Emergency Services Commission (SAFECOM). Committees have been established in each state local government region and are tasked with development of a management plan, including its maintenance and oversight. SAFECOM have identified that local government plays a critical role in disaster risk reduction and mitigation strategies. While local government is not the lead agency to respond to any emergencies, it has a key support role (and local knowledge) for emergencies such as bushfires, floods, severe storms and medical epidemics. On a separate note, in recognition that councils are often asked to volunteer plant, equipment and personnel to assist the authority responsible for managing the incident, the Local Government Association have developed the iResponda framework. This has been developed to assist councils in the planning and implementation of their response to emergency incidents. The scope/implementation of the iResponda framework will be assumed by Council’s General Inspector/Fire Prevention Officer. In recognition of the iResponda framework and the said officer’s annual performance review, the General Inspector’s title has been amended to include oversight of emergency management. While fire prevention has always formed part of the inspectorial portfolio, the title change has been made to accurately reflect the scope of work undertaken in this area. This, coupled with the iResponda framework and intent of the Zone Emergency Management Committee has necessitated a change in Council’s representation on the committee. The Director Infrastructure & Assets is pleased to be relieved of his representation to the committee in order to provide more aligned representation in conjunction with Council’s existing fire prevention/emergency management systems and resources.


SG-18

10. SECTION 41 COMMITTEES AND SECTION 43 SUBSIDIARIES

1. COONALPYN HALL COMMITTEE – MINUTES OF MEETING HELD 17 AUGUST

2015

Strategic Plan Goal 4.1 – Enhancing the quality of life of the community by encouraging community development opportunities and undertaking a key liaison role.


Committee Terms of Reference

Statutory Requirement Yes – section 41 committees of Council are required to submit minutes of meetings.

Financial Implications Minimal


Officers Consulted Chief Executive Officer

ESD Impact/Benefit:

Economic N/A

Social Express Council’s appreciation to committee members for works undertaken.

Environmental N/A

Recommendation That Council receive the minutes of the Coonalpyn Hall Committee meeting held on 17 August 2015, and that the recommendations be forwarded to the relevant department for consideration.

REPORT The minutes of the committee’s meeting held on 17 August appear on the following page.

Scanned By: records on 22/09/2015 10:40:13

COONALPYN HALL COMMITTEE MEETING

Held on 17t!7 August 2015 at the Coonalpyn Institute Supper RoomC00rong District Council

Meeting opened @ 20.04

1

SEP 2015

1. Present:L±AILEM B N D OFFICE

Anne−maree Zanker, Nadene Jericho, Michelle Raper, June Holland, Leah Klitscher,Julie Barrie, Patti Jacobs.

2. Apologies:Nil

Minutes of previous minutes:Minutes of the meeting held on 25th May 2015 were read and accepted with noamendments.Moved: June Holland Seconded: Anne−maree Zanker Carried

3. Business arising from previous minutesDate Raised Action Who Date Due

Council ASAP2013 Mould Craig Cockshell

Breezeway, supper room, ceilings, ongoing

2013 Hall Hire policy, request a copy for Committee Julie Barrie 17.08.15

2013 Cleaning equipmentCDC has previously given us a spend budget of TBA ongoing$500.00.1t has never been acted on.Will it be honoured?

2013 Table cull of damaged tables Committee ASAP2013 Ceiling in the supper room.re condition, damaged

from vermin, mould etc causing Allergic reactions!Strongly recommend replacing Craig Cockshell ongoingPrevious damage has rendered the supper roomunusable for up to 3 weeks!

2013 Supper Room FloorDamage was caused when hall was flooded by stormwater several years ago. Craig Cockshell Has beenLino: The edges need to be re sealed before they are added todamaged beyond restoration! repair list

2013 Front doors main entrance wood is weather Has beendamaged. Craig Cockshell added to

repair list2013 Stained glass window.

Wood work exterior is damaged letting in water etcIt doesn't appear to be a specialist job as it is the Craig Cockshell ongoingouter protective casings on the plain window glass,not the lead light itself.

2014 ReplacementPie warmers need to be removed and replaced. Craig Cockshell has been

ordered. size50 Pies

25.05.2015 Check when the last electrical testing was done &

when it is due to be done again. Some tags stated Julie Barrie ASAP

testing due 2013

25.05.2015 Soap dispensers for all toilet wash rooms andkitchen. What is in place at other CDC Halls and Julie Barrie ASAP

toilets?25.05.2015 Pest prevention

When was it last inspected Julie Barrie ASAPWhen it is it due again

25.05.2015 Wall up stairs on the archive landing at the top ofthe stairs need attention. Skirting board not next to Craig Cockshell ASAPwall. Above window needs looking at.

25.05.2015 New Hire sign with updated contact details is Michelle 23.11.2015needed for Hall notice board. Maintenance issue.

Moved: Leah Klitscher Seconded: Anne−maree Zanker Carried

4. Correspondence:1. Council letter

24" July 2015 advising that they have received Coonalpyn Hall Minutes andAGM Minutes.Both tabled at Council meeting 25th May 2015.

2. Council letterCitizen of the year Awards, advising categories requirements and protocol.

Moved: June Holland Seconded: Leah Klitscher Carried5. New Business

Date Raised Action Who Date Due

2015 Keys For our records NAKath, Patty, Helen, CFS, Council, Rachid, Nadene.

17.08.2015 Key safe Nadene ASAPNeeds Label "Hall Key Return"

17.08.2015 Wet floor in store roomPhone call made to Council. Prompt response by Craig Cockshell ASAPthe maintenance crew has seen the gutterscleaned out on that side of the store room, andthey are looking to replacing the sump.

17.08.2015 Window in the store room needs attention as it isletting in water and has a rather colourful array of Craig Cockshell ASAPmoss growing on the sill.

17.08.2015 Wall on the Cox Rural side of the Committee roomneeds looking at by maintenance, day light visible Craig Cockshell ASAPbehind the skirting board. Visual inspectionoutside shows crumbling wall.

17.08.2015 Supper room ceiling letter of request to replace. Michelle ASAP17.08.2015 Nadene advised CDC of Patti Jacobs fall and has

gained permission for Michelle Raper to clean.

17.08.2015 Clarification of hours needed by CDC CDC ASAPPreviously 2013 CDC via Helen Marshall hadgained an increase in hour to 1.5 hours week. Thisenables hours to be banked and jobs like themopping of the main hall on a regular basis canthen be done. This is maintenance issues as dirtunder foot acts like sandpaper damaging thesurface.Patti had forgotten about the increase and hadnot implemented in recent time.

17.08.2015 Re :Hall hireIt has been noticed that Tai Chi are using the Hall Julie Barrieand not the supper room as hired.Hall charge and cleaning issue.

17.08.2015 Ask all hirers to return all tables etc to a" packed Michelle/Nadene ASAPup position" Will Advise Sew'n'Sews etc

17.08.2015 OHS issue.The light switch on the outside of the store roomhas a hole behind the switch plate big enough topoke a finger etc.Change to a bigger light switch plate!

Accounts forwarded to council for payment: NilMoved: Leah Klitscher Seconded: June Holland Carried:

6. Next Meeting:MayAugustNovember 23rd 2015 @ 20.00 Coonalpyn Hall Supper RoomFebruary

7. Meeting closed: 21:00

Secretary: Michelle Raper President: Nadene Jericho / /2015


SG-19

2. MURRAY & MALLEE LOCAL GOVERNMENT ASSOCIATION – MINUTES OF

MEETING HELD 2 OCTOBER 2015

Strategic Plan Goal 1.6 – To show leadership and develop partnerships with both the Federal and State Governments, regional organisations and the LGA to advocate for improved services and infrastructure and appropriate service delivery and to advocate on behalf of the community.


Association’s Charter for a Regional Subsidiary

Statutory Requirement Yes – section 43 subsidiaries of Council are required to submit minutes of meetings.




ESD Impact/Benefit:

Economic Local governments working together to promote and encourage economic development and growth across the region.

Social Local governments working together to support and promote opportunities for growth in our communities across the region.

Environmental Local governments working together to enhance the natural and built environment across the region.

Recommendation That Council receive the minutes of the Murray & Mallee Local Government Association meeting held on 2 October 2015.

REPORT The Mayor represented Council at the association’s meeting in Renmark on 2 October 2015. Bi-monthly minutes are presented to Council for adoption, however due to the size of the document the actual minutes are not included in the Council agenda. Rather, a summary is prepared and members are directed to the M&MLGA website to review the minutes in full if they desire. The meeting addressed:

Strategic review of the M&MLGA, taking into account future directions that will be taken, including:

- Name (M&MLGA) needs to change to better represent the two sub regions

- M&MLGA to have more of a strategic focus rather than operational - Representation of actions within the interim Annual Business Plan - Voting delegates - Creation of a CEO network group

http://www.lga.sa.gov.au/page.aspx?u=789


SG-20

- Proposal to hold all meetings in Karoonda (given its central location to

the region) Correspondence to the Minister for Environment requesting urgent review or

update on the status of Lake Albert in consideration of the situation low flows entering the catchment

M&MLGA President’s report Outcomes of the Murray Darling Association 71st Annual General Meeting and

National Conference (also outlined verbally by Cr. Leng on 15 September 2015)


SG-21

3. TINTINARA COMMUNITY MEN’S SHED COMMITTEE – MINUTES OF MEETING

HELD 6 OCTOBER 2015

Strategic Plan Goal 4.1 – Enhancing the quality of life of the community by encouraging community development opportunities and undertaking a key liaison role.



Statutory Requirement Yes – section 41 committees of Council are required to submit minutes of meetings.




ESD Impact/Benefit:

Economic N/A

Social Express Council’s appreciation to committee members for works undertaken.

Environmental N/A

Recommendation That Council receive the minutes of the Tintinara Men’s Shed Committee meeting held on 6 October 2015.

REPORT Council highlighted the efforts of the raised garden bed order in a recent media release, which has since received positive coverage across the district. The minutes of the committee’s meeting appear on the following page.

Tintinara Community Men’s shed

Minutes Of General Meeting

6 Oct 2015

Present: J.Fairbairn A.Webb S.Brophy G.Smith J.Beynon D.Twelftree R.March T. Mowles R.Zacker

T.Ferguson Council rep J.Arthur G.Gates

Apologies: K.Meek, K.Mowles , M.Twelftree, M.Smith, D. Bator, M.Zacker

Moved G,Gates second J Fairbairn that previous General Meeting Minutes be accepted as read. Carried

Business Arising:

1. Orana 39 garden bed order has been completed. Some paint touch up may be needed

2.Shed Extensions. Council still in negotiations with Railways.

J.Fairbairn moved, seconded S.Brophy that we go ahead and order the Shed extension .

carried

3.Permission has been given to erect the Obolisk

4. Work is progressing on Refurbishing of Pye’s Blacksmith Shop

5. Camera available. Simple point and shoot

Correspondence:

1. 2 Letters of Congratulations from Council

2. 1 letter re Frisby Disc Golf- trial day Sunday Nov 15

3. Invitation to Men’s Shed Book launch at Goolwa on 30th Oct (Fri)

Aim to have a bus load to go.

S.Brophy moved Sec. T. Mowles that correspondence be accepted. Carried.

Financial report.:

John gave a comprehensive report explaining our finances , and all is in order

General Business:

1. Membership stands at 64

A. Safety: Forklift course coming up through Tafe at Coonalpyn. Pensioners may be free.

J.Fairbairn moved that up to $900 be allocated for Forklift Licences for regular attendees

2. Discussion on Shows. J.Fairbairn moved sec. R.Zacker that we send a Sandwich Board to the

local Shows. Carried

3.Garden Beds. When orders are completed, future orders be set for one day a month, to enable

other jobs to be attended to. Moved J.Fairbairn Sec. A.Webb Carried

4. Caps. J.Fairbairn moved Sec. S.Brophy that our caps be Royal Blue. Shirts and colour to be

surveyed

5.Shed oPENING. J.Beynon moved Sec T Mowles that we combine the Christmas lunch and Grand

Opening . Carried

S.Brophy moved Sec J.Fairbairn that the Committee of the Tintinara Development Group be invited to Open

the Men’s Shed. Carried

Meeting closed 10.00pm

Doug Twelftree Sec.


SG-22

4. AUDIT COMMITTEE – MINUTES OF MEETING HELD 20 OCTOBER 2015

Strategic Plan Goal 1.4 – To have a secure revenue base and manage the business of Council through the responsible and efficient administration of finances to ensure financial sustainability and an equitable level of services to meet the expectations of Council.



Statutory Requirement Yes – Section 41 Committees of Council are required to submit minutes of meetings.



Officers Consulted Director Community & Corporate

ESD Impact/Benefit:

Economic N/A

Social N/A

Environmental N/A

Recommendation For consideration.

REPORT At the time of publishing this agenda (16 October 2015) the Audit Committee had not met. Minutes of the meeting will be made available as soon as practicable after the Audit Committee meeting scheduled for 20 October 2015 (ie. before the Council meeting).


CC-1

11. COMMUNITY AND CORPORATE

DIRECTOR COMMUNITY & CORPORATE

1. SA MOTORSPORT PARK – ADDITIONAL DEVELOPMENT CONDITIONS

Strategic Plan Strategy 2.1.3 – Continue the proactive approach of providing preliminary advice with regard to guiding investment and development opportunities.


To be advised

Statutory Requirement To be advised

Financial Implications To be advised

Author of Report Manager Development & Environmental Services

Officers Consulted Chief Executive Officer, Director Infrastructure & Assets

ESD Impact/Benefit:

Economic To be advised

Social To be advised

Environmental To be advised

Recommendation To be tabled on day of Council meeting.

REPORT At the time of printing the Council agenda this report was not ready. It will be tabled on the day of the Council meeting or emailed to Elected Members under separate cover (if finalised earlier).


CC-2

2. 2015/16 ROUND ONE COMMUNITY EVENTS, GRANTS & DONATIONS

Strategic Plan Goal 4.1 - Enhancing the quality of life of the community by encouraging community development opportunities and undertaking a key liaison role. Strategy 4.1.1 – Support community development through funding, grant opportunities, planning, promotion & advocacy.


Community Events, Grants & Donations Policy


Financial Implications To be considered in accordance with budget allocation of $40,000 for 2015/16.

Author of Report Community & Tourism Development Officer

Officers Consulted Director Community & Corporate, Manager Projects & Procurement, Manager Development & Environmental Services, Executive Officer

ESD Impact/Benefit:

Economic Support for new and existing events that may attract visitors to the district.

Social Various contributions to the health, social & cultural well-being of the community.

Environmental Support for environmental programs.

Recommendation For Council consideration.

REPORT In accordance with Council’s Community Events, Grants and Donations Policy, submissions from community groups were invited for round one 2015/16, with applications closing 30 September 2015. A total of five (5) submissions were received, totalling $20,932, and the budget allocation for the entire year is $40,000.00. In assessing each application, key consideration includes funding already afforded to groups in recent years, wider community benefit, effort to contribute cash to the project, adequate project planning and whether the projects are retrospective and that they are ready to proceed. Detailed confidential discretionary comments and recommendation by the Director Community & Corporate have been circulated under separate cover. A separate briefing for Elected Members also occurred on 13 October 2015. A summary of the applications received appears as follows:


CC-3

No Community Group Brief Project

Description

Amount

Sought

Total Project

Value

1 Tailem Bend Cricket Club

Facilities

enhancement

$5,000.00 $10,430.00

2 Jallarah Homes

Shed for generators $ 5,000.00 $32,490

3 Meningie Progress Association

CDC Citizen of the

Year Honour Roll

$932.00 $932.00

4 Quadriders SA Toilet and shower

block

$5,000.00 $22,550.00

5 Careship Coorong Ramp $5,000.00 $7,000.00

$20,932 $73,402

Nat Traeger DIRECTOR COMMUNITY & CORPORATE

Go to index


IA-1

12. INFRASTRUCTURE AND ASSETS

DIRECTOR INFRASTRUCTURE & ASSETS

1. TEMPORARY ROAD CLOSURE – 2015 TAILEM BEND CHRISTMAS PARADE

Strategic Plan Goal 4.1.4 - Support significant events, community art and cultural activities.


Nil


Financial Implications Wages for staff assisting with the road closure

Author of Report Executive Assistant to the Director Infrastructure & Assets

Officers Consulted Director Infrastructure & Assets

ESD Impact/Benefit:

Economic Increases visitors into local town over the festive season.

Social Promotion of local community events.

Environmental N/A

Recommendations 1. That Council approve the temporary road closure for the 2015 Tailem Bend

Christmas Parade as an event under section 33 of the Road Traffic Act 1961; 2. That Council consent to the Commissioner of Police issuing a Road Closure

Order pursuant to section 33 of the Road Traffic Act for the temporary closure of the following roads from 4:30pm to 7:30pm; Railway Terrace from Parklands Terrace to Mallee Street Mallee Street from Railway Terrace to Murray Street Murray Street from Mallee Street to South Terrace South Terrace from Murray Street to Railway Terrace

3. That Council consent to the Commissioner of Police issuing a Road Closure Order pursuant to section 33 of the Road Traffic Act for the temporary closure of the following roads from 7:30pm to 10:30pm; Railway Terrace from Town Hall to Elders Real Estate Murray Street from Town Hall to Smedley Tyre Service Willow Street at the intersection of Murray Street

4. That in accordance with section 33(3) of the Road Traffic Act at least two (2) clear days prior to the event, Council advertise a copy of this order in the local newspaper(s);

5. That Council install and remove appropriate traffic control devices by suitably qualified Council employees to give effect to the closure;

6. That Council advise the Department of Planning, Transport and Infrastructure accordingly.


IA-2

REPORT

The annual Tailem Bend Christmas Parade is to be held on Saturday 19 December 2015. The Tailem Bend Christmas Parade Committee has written to Council requesting the temporary closure of the following roads from 4:30 to 7:30pm:

Railway Terrace from Parklands Terrace to Mallee Street Mallee Street from Railway Terrace to Murray Street Murray Street from Mallee Street to South Terrace South Terrace from Murray Street to Railway Terrace

They also require the following roads to remain closed to traffic from 7:30 until 10:30pm:

Railway Terrace from the Town Hall to Elders Real Estate Murray Street from Town Hall to Smedley Tyre Service Willow Street at the intersection of Murray Street

The road closure period includes pre-event set up and post-event dismantling. Council’s Infrastructure & Assets Department will: (1) ensure liaison with the Police and all emergency services to ensure

alternate routes are determined for local emergencies and to coordinate emergency response routes, entry and exit points directly relating to the event;

(2) liaise with the Tailem Bend Christmas Parade Committee to ensure satisfactory event management plans and risk assessment checklists are in place as the event is being undertaken on a Council road.

Council staff will provide in-kind management, supervisory and labour support and assistance with the following activities:

Advertisement of the event; Liaison with all emergency service providers and SA Police; Roads, footpaths and parks pre and post-event clean-up; Supply of additional rubbish bins and collection after the event; Traffic control management planning and liaison; Supply, installation, manning and removal of traffic control signage and

barriers, and temporary event fencing; Event, emergency and risk management planning and liaison, including

emergency call outs to respond to traffic and event management issues. As the event is a community function, it is recommended that the costs of the above Council activities and associated road closure be met by Council.


Temporary Road Closure Tailem Bend Christmas Parade

Saturday 19 December 2015

4:30pm to 7:30pm


Temporary Road Closure Tailem Bend Christmas Parade

Saturday 19 December 2015

7:30pm to 10:30pm


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2. TEMPORARY ROAD CLOSURE – 2015 MENINGIE CHRISTMAS PAGEANT

Strategic Plan Goal 4.1.4 – Support significant events, community art and cultural activities.


Nil


Financial Implications Wages for staff assisting with the road closure

Author of Report Executive Assistant to the Director Infrastructure & Assets

Officers Consulted Director Infrastructure & Assets

ESD Impact/Benefit:

Economic Increases visitors into local town over the festive season.

Social Promotion of local community events.

Environmental N/A

Recommendations 1. That Council approve the temporary road closure for the 2015 Meningie

Christmas Pageant as an event under section 33 of the Road Traffic Act 1961 on Sunday 6 December 2015;

2. That Council consent to the Commissioner of Police issuing a road closure order pursuant to section 33 of the Road Traffic Act for the temporary closure of the following roads from 11:30am to 1:30pm; 14 Princes Highway opposite The Chambers, to Narrung Road concluding

at the Meningie Football Oval Clubrooms 3. That in accordance with section 33(3) of the Road Traffic Act at least two clear

days prior to the event, Council advertise a copy of this order in the local newspaper(s);

4. That Council install and remove appropriate traffic control devices by suitably qualified Council employees to give effect to the closure;

5. That Council advise the Department of Planning, Transport and Infrastructure accordingly.

REPORT The annual Meningie Christmas Pageant is to be held on Sunday 6 December 2015. The Meningie Progress Association has written to Council requesting the temporary closure of Princes Highway (opposite The Chambers) and Narrung Road (to the Meningie Football Oval) from 11:30am to 1:30pm.


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The road closure period includes pre-event set up and post-event dismantling. Council’s Infrastructure & Assets Department will: (1) ensure liaison with the Police and all emergency services to ensure

alternate routes are determined for local emergencies and to coordinate emergency response routes, entry and exit points directly relating to the event;

(2) liaise with the Meningie Progress Association to ensure satisfactory event management plans and risk assessment checklists are in place as the event is being undertaken on a Council road.

Council staff will provide in-kind management, supervisory and labour support and assistance with the following activities:

Advertisement of the event Liaison with all emergency service providers and SA Police Roads, footpaths and parks pre and post-event clean-up Supply of additional rubbish bins and collection after the event Traffic control management planning and liaison Supply, installation, manning and removal of traffic control signage and

barriers, and temporary event fencing Event, emergency and risk management planning and liaison, including

emergency call outs to respond to traffic and event management issues. As the event is a community function, it is recommended that the costs of the above Council activities and associated road closure costs be met by Council.


Road closure plan- 2015 Meningie Christmas Pageant

David Mosel DIRECTOR INFRASTRUCTURE & ASSETS


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14. CONFIDENTIAL ITEMS 1. CONFIDENTIAL MINUTE ACTION LIST

RECOMMENDATION 1.1 That in accordance with section 90(2) of the Local Government Act 1999, the

Council orders that the public (excepting the Chief Executive Officer, Director Community & Corporate, Director Infrastructure & Assets and Executive Officer), be excluded from attendance at the meeting to the extent that the Council considers it necessary to receive, discuss or consider in confidence the report – confidential minute action list. That the Council is satisfied that pursuant to section 90(3)(a) of the Local Government Act 1999 information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead). That under section 90(2) 3(a) of the Local Government Act 1999, the Council pursuant to section 91(7)(b) of that Act order that the discussion, report and minute be held in confidence until 20 September 2016 with the resolution to be released.

2. SECTION 184 ACTION – SPECIFIC PROPERTY UPDATE


Council orders that the public (excepting the Chief Executive Officer, Director Community & Corporate, Director Infrastructure & Assets and Executive Officer), be excluded from attendance at the meeting to the extent that the Council considers it necessary to receive, discuss or consider in confidence the report – Section 184 action – specific property update. That the Council is satisfied that pursuant to section 90(3)(a) of the Local Government Act 1999 information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead). That under section 90(2) 3(a) of the Local Government Act 1999, the Council pursuant to section 91(7)(b) of that Act order that the discussion, report and minute be held in confidence until 20 September 2016 with the resolution to be released.


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3. 2016 AUSTRALIA DAY AWARDS


Council orders that the public (excepting the Chief Executive Officer, Director Community & Corporate, Director Infrastructure & Assets and Executive Officer), be excluded from attendance at the meeting to the extent that the Council considers it necessary to receive, discuss or consider in confidence the report – 2016 Australia Day Awards. That the Council is satisfied that pursuant to section 90(3)(a) of the Local Government Act 1999 information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead). That under section 90(2) 3(a) of the Local Government Act 1999, the Council pursuant to section 91(7)(b) of that Act order that the discussion, report, minute and resolution be held in confidence until the Mayor has made verbal contact with all successful nominees, likely to be within one (1) week following the Council meeting.

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