notice of ordinary council meeting · 2018-06-22 · notice of ordinary council meeting. notice is...

MUNICIPAL COUNCIL OF ROXBY DOWNSRichardson Place

PO Box 124 Roxby Downs SA 5725

Phone 08 8671 0010 Email: [email protected] Web; www.roxbvdowns.sa.aov.au

ABN: 68 284 130 046

NOTICE OF ORDINARY COUNCIL MEETING

Notice is hereby given that the next ORDINARY COUNCIL MEETING will be held in the Council Office Boardroom, 6-8 Richardson Place, Roxby Downs on WEDNESDAY 27 JUNE 2018 commencing at 4:00pm. '

A copy of the Agenda for the above meeting is attached to this notice.

The meeting is open to the public and members of the community are welcome to attend.

mailto:[email protected]

http://www.roxbvdowns.sa.aov.au

MUNICIPAL COUNCIL OF ROXBY DOWNS Richardson Place


Phone 08 8671 0010

Email: [email protected] Web: www.roxbydowns.sa.gov.au

ABN: 68 284 130 046

AGENDA

Meeting

MUNICIPAL COUNCIL OF ROXBY DOWNS Ordinary Council Meeting

Meeting Date & Time Wednesday 27 June 2018 at 4:00pm

Location Council Office Boardroom, 6-8 Richardson Place, Roxby Downs

1. Opening Statement I wish to acknowledge the Kokatha peoples, the traditional owners of the land on which we meet today and pay my respect to their Elders past and present and extend that respect to other Aboriginal and Torres Strait Islander people who may be present today.

2. Confirmation of Minutes of the Previous Meeting That the Minutes of the Council Meeting held on 30 May 2018 be confirmed as a true and accurate record of proceedings. Page 3

3. Adoption of Council Resolutions 3.1 Draft Annual Business Plan and Budget 2018/2019 Page 7 3.2 FY2019 Valuation, Annual Rates Charges and Levy, and Municipal Rating Policy Page 43 3.3 Electricity, Water and Sewerage Tariffs, Fees and Charges FY19 Page 59 3.4 Consolidated Fees and Charges Register FY19 Page 66 3.5 Audit Committee Meeting Minutes 4 June 2018 (Subject to Confirmation) Page 77 3.6 Review of Draft Terms of Reference of the Audit Committee Page 81 3.7 Credit Card Policy Page 92 3.8 Rate Debt Recovery Policy Page 97 3.9 Contract Approval – Townscape Maintenance Services Page 102

4. Reports for Information 4.1 Chief Executive Report Page 105 4.2 Development Application Decisions Page 107 4.3 Grant Register Page 109

5. Community Presentations, Petitions and Deputations Nil

6. Next Meeting The next Ordinary Council Meeting is scheduled for 25 July 2018 at 4:00pm - Council Office Boardroom, 6-8 Richardson Place, Roxby Downs, unless advised otherwise, by notice on the Council’s website.

7. Closure


http://www.roxbydowns.com/



Phone 08 8671 0010


ABN: 68 284 130 046

MUNICIPAL COUNCIL OF ROXBY DOWNS Page 1 of 4

MINUTES

Meeting

MUNICIPAL COUNCIL OF ROXBY DOWNS

Ordinary Council Meeting

Meeting Date & Time Wednesday 30 May 2018 at 6:00pm

Location Present Staff Present

Apologies

Council Office Boardroom, 6-8 Richardson Place, Roxby Downs

Geoff Whitbread (Administrator)

Roy Blight (Chief Executive), Stuart Edwards (Group Manager Essential

Services & Assets), Drew Ellis (Group Manager Corporate Services),

Tony Weir (Group Manager Lifestyle & Sport), Juliette Demaine

(Communications), Amanda Astri (Research),Kerrie Thomas (Executive

Support)

Nil

1. Council Opening

The meeting commenced at 6:00pm. Mr Whitbread acknowledged the Kokatha peoples, the traditional owners of the land on which we meet today and paid respect to their Elders past and present and extended that respect to other Aboriginal and Torres Strait Islander people who may be present today. Mr Whitbread also welcomed the public gallery in attendance.

2. Confirmation of Minutes of the Previous Meeting RESOLVED: The Minutes of the Council Meeting held on 18 April 2018 were confirmed as a true

and accurate record of proceedings.

3. Council Business

3.1 Third Quarter Budget Review PURPOSE: To consider a review of Council’s 2017/18 budget performance and associated

matters. RESOLVED: That Council adopt the Third Quarter Budget Review 2017/18.

3.2 Waste Management Contract – Variation PURPOSE: To consider variations to the Waste Management Contract negotiated

with BSH Waste Solutions Pty Ltd which result in a reduction in costs to Council and an extension of the term of the contract to 2023, (the extension being available in accordance with the February 2016 agreement).

RESOLVED: That the Agreement for Variation & Extension of Waste Contract with

BSH Waste Solutions Pty Ltd for the provision of Waste Management Services to




the community of Roxby Downs until 28 February 2023 be agreed to and the

Administrator and Chief Executive be authorised to execute the contract under seal

pursuant to S38 of the Local Government Act 1999.

3.3 Whistleblower Protection Policy

PURPOSE: To review the Whistleblower Protection Policy and appoint a responsible officer. RESOLVED: 1. That Council adopt the Whistleblower Protection Policy as presented, and

that the policy be published on the Council’s website.

2. That Council appoint Ms Michelle Hales Group Manager Governance and

Community as Council’s Responsible Officer pursuant to Section 302B of

the Local Government Act 1999.

3.4 Fraud and Corruption Prevention Policy PURPOSE: To review the Fraud and Corruption Prevention Policy and to appoint a

Responsible Officer. RESOLVED:

1. That Council adopt the Fraud and Corruption Policy as presented, and that

the policy be published on the Council’s website.

2. That Council appoint Ms Michelle Hales, Group Manager Governance and

Community at Council’s Responsible Officer pursuant to Section 302B of

the Local Government Act 1999.

3.5 Complaints Policy PURPOSE: To adopt a new Complaints Policy.

RESOLVED: That Council adopt the new Complaints Policy as presented, and that

the policy be published on the Council’s website.

3.6 New Delegations – Fines Enforcement and Debt Recovery Act 2017 and Expiation of Offences Act 1996

PURPOSE: To request Council to delegate to the Chief Executive the powers and

functions of the Fines Enforcement and Debt Recovery Act 2017 and Expiations of Offences Act 1996.

RESOLVED:

1. The Council hereby revokes its previous delegations to the Chief Executive of

those powers and functions under the Expiation of Offences Act 1996 to take

effect from 30 April 2018.

2. In exercise of the power contained in Section 44 of the Local Government Act

1999, delegates, to the person occupying the office of Chief Executive, the

powers and functions under the Expiation Offences Act 1996 and the Fines

and Enforcement and Debt Recover Act 2017 contained in the attached

Instruments of Delegation to take effect from 30 April 2018 subject to the


conditions or limitations indicated in the Schedule of Conditions contained in

each proposed Instrument of Delegation.

3. The Chief Executive is authorised to further delegate these powers and

functions in accordance with Sections 44 and Section 101 of the Local

Government Act 1999, as the Chief Executive Officer sees fit, unless otherwise

indicated in the Schedule of Conditions contained in each such proposed

Instrument of Delegation, and in exercising these powers to delegate, the

Chief Executive must firstly consult with the Administrator.

3.7 Proposed Dog and Cat Registration Fees 2018/2019

PURPOSE: To adopt new dog and cat registrations fees for 2018/2019. RESOLVED: That Council approve the dog and cat registration fee structure for

2018/2019.

3.8 Proposal to Name Park in Curdimurka Street Consultation Outcomes

PURPOSE: To recommend naming of the park located in Curdimurka Street, Roxby Downs as “Rotary Park” based on feedback received from the community during the consultation period. RESOLVED: 1. That Council receive and notes community feedback collected during the public

consultation period. 2. That Council in light of the community feedback received Council approve the proposal

to name the park Rotary Park. 3. That Council accept the donation of the BBQ and placement within the park as a 10

year commemorative project. 4. That, in support of this project, Council will connect power, install a shade shelter and

signage.

3.9 STARCLUB Funding

PURPOSE: To formalise the grant offer of $35,000 from the Officer for Recreation, Sport and Racing for the continuation of the STARCLUB Program for 2018-2021 (3 years).


RESOLVED: 1. That Council acknowledge the offer of grant funding from the Office of

Recreation, Sport and Racing for the amount of $35,000 for each of the years

2018/19, 2019/20 and 2020/21.

2. That Council notes with disappointment that the grant offer falls $20,000 short

for each year of the program, comprising of a total cutback of $60,000 over 3

years, whilst the expectations for results from the program have not

diminished.

3. Accordingly the Council accepts the Grant Agreement without prejudice to

enable continuity of the program, whilst seeking direct intervention by the

Minister for Recreation, Sport and Racing, Hon. Corey Wingard to restore the

funding to the STARCLUB Program.

3.10 Council Appointment of Staff to External Committees

PURPOSE: To appoint Group Manager Lifestyle and Sport, Tony Weir as Council representative to the Roxby Downs Area School Governing Council. RESOLVED: That Council appoint the Group Manager Lifestyle and Sport as the

Council representative for the Roxby Downs Area School Governing Council for a

term of 2 years ending on 30 June 2020.

4. Reports for Information The Council noted the following reports for information:

Chief Executive Update Grant Register

5. Community Presentations, Petitions and Deputations

Nil

6. Next Meeting

The next Ordinary Council Meeting for the Municipal Council of Roxby Downs is scheduled for 27 June 2018 at 4:00 pm - Council Office Boardroom, 6-8 Richardson Place, Roxby Downs, unless advised otherwise, by notice on the Council’s website.

7. Closure The meeting closed at 6:30pm.

………………………………………………. Geoff Whitbread Administrator 27 June 2018



Phone 08 8671 0010 Email: [email protected] Web: www.roxbydowns.sa.gov.au

ABN: 68 284 130 046

REPORT FOR ORDINARY COUNCIL MEETING Meeting Date 27 June 2018

Title of Report Annual Business Plan and Budget 2018/19

1. Purpose

To adopt the Annual Business Plan and Budget 2018/19.

2. Recommendation

That Council

1. Pursuant to Section 12 of the Roxby Downs (Indenture Ratification) Act 1982, and inaccordance with Clauses 23 and 29 of the Schedule to that Act, and in exercise of the powerscontained in Section 123 of the Local Government Act 1999, and having considered allsubmissions in accordance with Section 123(6) of the Act:

• Pursuant to Section 123(6) of the Local Government Act 1999, the Council adopts (withoutamendment) the 2018/19 Annual Business Plan as set out in the attachment to the reportto Council dated 27 June 2018 entitled Draft Annual Business Plan and Budget 2018/19;

And

• Pursuant to Section 123(7) of the Local Government Act 1999, having considered the Budget as set out in the attachment to the report to Council dated 27 June 2018 entitled Draft Annual Business Plan and Budget 2018/19 in conjunction with the Council’s Annual Business Plan, and that budget being consistent with that Annual Business Plan, the Council adopts that Budget;

2. Will ensure that a summary of the Annual Business Plan is prepared, published, madeavailable, and provided with the first rates notice sent to ratepayers for the 2018/19 financialyear, in accordance with Section 123(9) of the Local Government Act 1999.

3. Background

Each year Council is required to adopt an Annual Business Plan (ABP) and Budget.

4. Discussion

The Annual Business Plan sets out the priorities for the Council over the next 12 months.The Budget sets the spending and income parameters as prescribed by the AnnualBusiness Plan.

Both documents have been framed around the following underlying principles: Council will focus on delivery of its core services Council will be proactive in seeking internal process improvements and cost

management initiatives Council will have a new focus on investing in the renewal of its existing assets Any new major expenditure initiatives will need to be supported by a rigorous

business case The business case for any new major expenditure project must have explored the

potential for joint funding from external parties and stakeholders.Both documents are responsible and appropriate. They reflect Council’s commitment toeffective financial management, are based on the needs and expectations of the community, and have been developed through a consultative process.



The Budget comprises two key parts: the ‘Operating Budget’ and the ‘Capital Budget’. Operating Budget The following discusses some of the Operating Budget’s major components: Rates, Tariffs and Charges (Income) This forms the major source of income for Council, so is vital in terms of the viability of the overall budget. Solid cost management over the last two financial years has put Council in a position where it is now able to hold rates, tariffs and user charges to below the CPI rate. Rates on properties will be held at the same level as for the last financial year (nominally). For properties where a significant increase in rates over last year’s is realized, a 5% ‘cap’ has been provided for. Council has undertaken modeling on the rates required to fund the budget and they are discussed more fully in a separate report to Council. Power and Water tariffs will increase by 1.0% (nominally). Solar feed-in tariffs will remain unchanged at 16.3 cents. Total revenue from User Charges (ie. sales from Water, Power and Roxbylink) is expected to decrease by 1.2% on the 2017/18 budget. Municipal Deficit Funding (Income) The budget includes a combined $600,000 contribution from the State Government and BHP as prescribed under the Roxby Downs (Indenture Ratification) Act 1982. The Municipal Deficit after the contribution from the State Government and BHP for 2018/19 is $1.999m. Employee Costs (Expense) The remuneration budget allows for a pre-negotiated automatic increase of 1.5% in January 2019 - a term under the Enterprise Bargaining Agreement of 2017. Despite this, overall employee costs are expected to be 8.7% lower than for the previous financial year’s budget. Materials, contracts and other expenses (Expense) A decrease of 2.7% from the previous year’s budget is expected in this expenditure category. Depreciation (Expense) The draft budget includes depreciation expense of $3.17m. This is an estimate and may vary due to asset revaluations which are currently underway. Operating Surplus (‘The Bottom Line’ of the Operating Budget) Relating to Council’s day to day activities and defined as Income less Expenses, the 2018/19 budget notes a surplus of $105,000. Council also has a healthy cash position and has no external loan liabilities. It does not plan to take out any debt in the coming financial year. Capital Budget Capital spending priorities will be focused on ‘renewal’, not ‘building’. The following shows Council’s capital budget summary for 2018-2019 (all amounts x $1,000): Expenditure on renewal/replacement of assets $2,666 Expenditure on new/upgraded assets $1,222 Funding rec’d specifically for new/upgraded assets ($1,760)

Some examples of capital expenditure items are: Emu Walk project $400,000 carried forward from 2017-2018 (offset by $200,000 external funding) Multi-purpose pumptrack $500,000 (offset by $450,000 external funding) Road re-seals $251,000 Ovals – perimeter seating $ 55,000 Shade sail for splashpad $ 30,000 Stormwater improvements $ 50,000 Richardson Pl toilets $100,000 (Refer to the Annual Business Plan for a more extensive list of capital expenditure items).

5. Policy Implications 5.1 Financial/Budget

Once adopted, the Annual Business Plan and Budget will ensure disciplined, controlled and systematic financial management at all levels within Council.

5.2 Resources No additional resources are required to implement the recommendation.

5.3 Legal and Risk Management

None

6. Report Consultation Public Consultation Senior Management Team

7. Attachments Draft Annual Business Plan & Budget 2018/19

8. Report Authorisers Drew Ellis Group Manager Corporate Services

Appendix A

ACKNOWLEDGEMENT OF COUNTRY

The Municipal Council of Roxby Downs acknowledges the Kokatha

peoples, the traditional owners of the land on which the township of Roxby

Downs is based and pay respect to the Elders past and present, and

extend that respect to other Aboriginal and Torres Strait Islander people

who are present within our community.

Roxby Downs Council

Principal Office

6 Richardson Place

Roxby Downs, South Australia 5725

Postal: PO Box 124

Roxby Downs, South Australia 5725

Telephone: (08) 8671 0010

Email: [email protected]

Web: roxbydowns.sa.gov.au

Contents

roxbycouncil Draft Annual Business Plan 2018/2019 1

Council’s operations and responsibilities are grouped into four key elements: Essential Services & Assets,

Lifestyle & Sport, Governance & Community, and Corporate Services.

The Essential Services & Assets group is responsible for the operation and maintenance of a wide range of

infrastructure and other assets and services. These include buildings, roads and footpaths, stormwater

infrastructure, water supply, sewerage, electricity, waste management, and parks and gardens.

The Lifestyle & Sport group provides leisure, recreation, and cultural support and services to the

community. Roxbylink comprises an auditorium, cinema, library, visitor information centre, café, art gallery,

indoor stadiums, outdoor netball and tennis courts, ovals, gymnasium, squash courts, community youth

centre and aquatic facilities including indoor and outdoor pools, and splashpad. Roxbylink provides

important community health & wellbeing benefits whilst also generating revenue for services and projects.

The Lifestyle & Sport group is also responsible for recreation grounds and playgrounds, community land

sporting leases and licenses, events, tourism, arts & culture and plays a significant role in supporting local

sporting clubs.

This portfolio works to develop and implement governance processes, protocols, and policies that enable

Council to meet its legislative responsibilities. Additional areas include regulatory compliance (such as dog

and cat management and bushfire prevention), public health planning, and Work Health and Safety. Staff

are also responsible for managing and delivering projects, events, and initiatives that support community

life. Community development and community engagement goals foster an inclusive, participative, and

active community. Areas covered include the library, community board and forums, community foodies, and

youth development.

Council’s Corporate Services group encompasses the finance, customer service, information

communication and technology, records management and payroll teams. Each of these teams supports

Council in its various activities.


Roxby Council

OrganisationalStructure

Introduction

With Council appointing its first Chief Executive, Roy Blight, in August 2017, and the subsequent restructuring

of its Senior Management Team, Council’s change in leadership is now complete. Under this leadership,

Council looks ahead to the 2018/2019 year.

I am pleased to confirm that Council is debt-free, well managed and committed to good governance. All this is

reflected in the 2018/2019 Draft Annual Business Plan and Budget.

Whilst austere in some areas, it provides for key projects that aim to build a better community. A number of

new projects will be characterised by their reliance on partnership efforts. However, at the core of the budget is

the need to invest in existing assets which include those related to essential services like power, water, and

sewerage infrastructure, and recreational and cultural assets like Roxbylink and the Community Youth Centre.

The investment in Council-owned assets contributes to sustainability and creates long-term value to the

community.

For 2018/2019, Council aims to achieve an operating surplus of $105,000. The projected income from rates is

expected to be the same in dollar terms as for the Adopted Budget of 2017/2018. New projects and assets will

only be invested in if they are supported by a well argued ‘business case’ which addresses whole of life costs,

community benefit, financial viability and external funding opportunities. This is the approach to major

expenditure that Council will take into the forthcoming year and beyond.

Roxby Downs is, and will continue to be, a family oriented community. The town is rich with cultural and

recreational facilities, as well as diversity of people and interests. Our projects focus on building a liveable

community which is attractive, resilient and sustainable, and contributes to an environment where residents

enjoy quality lifestyles and participate in community life. This is why Council’s activities extend beyond the role

of traditional local government. Our purpose is to work with BHP and the community to make Roxby Downs

Australia’s mining town of choice, and a place where people want to live, work, and raise their families.

Geoff Whitbread

Administrator


Public ConsultationPursuant to the provisions of Section 123 of the Local Government Act 1999, each Local Government

Authority is required to develop an Annual Business Plan and a Budget for each financial year. Council

released the Draft 2018/19 Annual Business Plan and Budget for a period of Community Consultation from

Friday 4 May 2018 to Friday 25 May 2018.

This document was also made available for download from Council’s website www.roxbydowns.sa.gov.au.

Hard copies of this document were also available from the Council Office at 6 Richardson Place, Roxby

Downs.

Council welcomed community and stakeholder feedback on the draft version through a variety of platforms

and opportunities:

• Invitation to the public to attend a Community Information Session at the Community Youth Centre on

Tuesday May 15 at 6pm, conducted by the Chief Executive.

• Invitation to the public to participate on a Facebook Live Session with the Chief Executive and Group

Manager Corporate Services on Tuesday 22 May – 6pm.

• Invitation to the public to attend a public meeting held by Council on Wednesday 30 May – 6.30pm, where

verbal submissions could be made directly to the Administrator.

• The opportunity to write a submission and post or email to the Council.

• Opportunity to complete an online submission form available from the Council website.

Engaging stakeholders in the Public Consultation:

Council made consistent efforts leading up to, and throughout the consultation period, to engage the

community in the consultation process and encourage submissions. This included the utilisation of a number

of channels of communication including:

• The Roxby Council Facebook Page (and shared to other community Facebook pages)

• Speaking on community radio – RoxFM’s ‘Council Catch-up’ (Thursdays 8.30am-9.30am) and ‘The Vibe’

(Fridays 1pm-2pm) - endeavouring to capture both morning and afternoon audiences.

• Speaking on FlowFM’s ‘Country Viewpoint’ program.

• Spotlight items and notifications on the ‘My Local Services App’.

• Slides on the Roxby Council TV display at the Roxby Council offices.

• Posters placed at the Roxby Council and on the Community Noticeboard in the centre of the town.

• A Council/Roxbylink display at the Roxbylink Gallery.

• Direct email to:

o State Government stakeholders

o BHP Communications, Community and Partnership units.

o The Chair of the Community Board and subsequent distribution to Chairpersons of the 14

Roxby Community Forum groups.

o All staff of the Roxby Council (including Roxbylink) to ensure awareness and encourage further

distribution to the community.


http://www.roxbydowns.sa.gov.au/

Strategic DirectionCouncil’s strategic and other long term plans outline the longer term objectives and priorities for the

community. These plans, together with the Annual Business Plan and Budget, determine the infrastructure

needs and services Council will provide, including the costs required to deliver those services. Council’s

strategic objectives are being updated as part of a review of its Strategic Management Plan. The strategic

objectives contained in this document are drawn from work with the State Government and BHP on the long

term objectives for Roxby Downs.

Providing Services to the CommunityAll councils in South Australia have statutory responsibilities defined under the Local Government Act (1999),

the Development Act (1993), the SA Public Health Act (2011), Natural Resources Management Act (2004),

Planning, Development and Infrastructure Act (2016) and several other relevant legislation. For the Municipal

Council of Roxby Downs, the Roxby Downs (Indenture Ratification) Act (1982) is also significant.

Services provided by Council include:

Corporate activities such as: preparing annual budgets and determining longer-term strategic

management plans for the area, maintaining property ownership database, revenue collection for

municipal rates, electricity, water, sewerage, and overall governance

Management of infrastructure including: Council buildings, roads, footpaths, ovals, parks, playgrounds,

public open space, street lighting, stormwater drainage, use of treated waste water for irrigation, power,

water, and sewerage, including effluent re-use

Street cleaning, rubbish collection, and recycling

Regulatory activities including development planning and control, building and fire safety assessment,

and dog and cat management

Environmental health services including health standards inspections

Protection of natural resources

Council also provides a variety of services which enhance the health, wellbeing and prosperity of the

community. These include:

Community development

Visitor Information Centre

Library

Festival and event support

Recreation development and assistance to local sporting organisations

Youth services

Volunteer opportunities

Art exhibitions and cultural programs

Healthy Community programs

Council operates the Roxbylink lifestyle and recreation centre which provides important community benefits.

Roxbylink comprises an auditorium, cinema, library, visitor information centre, Dunes Café, art gallery, indoor

stadiums, gymnasium, squash courts, swimming pools, splashpad and a community youth centre.


Significant Influences and TrendsIn preparing this Draft Annual Business Plan, the following significant external influences have been

considered.

The South Australian State Election, held in March 2018, resulted in a change to a Liberal Government. The

newly elected government will change the State’s policy direction which will have implications for all local

government jurisdictions. The State Government is also a party to the Roxby Downs (Indenture Ratification)

Act 1982 and is required, along with BHP, to meet various infrastructure requirements, and contribute to the

municipal deficit. We look forward to developing a positive working relationship with the new government, in

particular the Minister for Energy and Mining and Minister for Local Government.

A Local Government Rates Capping Scheme has been proposed by the State Government. Under the

proposed scheme, an independent regulator will determine a rate cap on a region by region basis. Whilst the

specific details of this scheme are still in development, enough is known for Council to be reasonably confident

that it will have no adverse implications for its intended rates model for 2018-2019. Since 2016, Council has

worked hard to keep Council rates as low as possible. For the third consecutive year the overall rates revenue

will remain steady in dollar terms (although rates may vary across individual properties – a reflection of how

rates are based on individual property valuations provided by the State Government’s Valuer-General).

BHP’s Olympic Dam mine remains the biggest single influence on the township and on Council’s operations.

Commencing in late 2017, BHP conducted a major upgrade of the Olympic Dam mine. This resulted in a surge

in the temporary workforce and an increase in overall town-based activity. The permanent population has

undergone sustained growth since this upgrade project. Key indicators such as rental vacancies, school

student numbers and utilities consumption all remain above prior year levels, and are expected to remain

robust for 2018-2019. Throughout 2017, BHP announced a number of significant investments in the Olympic

Dam mine.

In October 2017, BHP rolled out its Local Buying Program (LBP) in South Australia. The program aims to

make it easier for small, local businesses with less than 20 full time equivalent staff to supply goods and

services to Olympic Dam via an online platform. The LBP has been well received so far, and Council will

continue to encourage eligible businesses based in Roxby Downs to register in the program.

The provisions of the Roxby Downs (Indenture Ratification) Act 1982 significantly affect the financial operation

of Council. As part of these considerations, the Council’s budget is also required to be submitted to the State

Government and BHP for approval, with both parties contributing to any shortfall in the funding of Council’s

municipal operations.

Costs associated with major works and projects are significantly higher than for most other councils. This is

primarily due to the remoteness of the location, intensity of works and competing for resources (e.g.

contractors, etc.) with the Olympic Dam operations. This ‘reality’ reflects in the budget for any expenditure

items requiring external resources.


The South Australian Government is continuing to progress a range of reforms to South Australia’s planning

and development system. The new Planning, Development and Infrastructure Act (2016) commenced

operation on 1 April 2017. The Department of Planning, Training and Infrastructure (DPTI) has advised the

Local Government Association that in accordance with the provisions contained within the Act, the State

Government is proposing to collect a contribution from each council for the establishment and maintenance of

the electronic Planning Portal. The amount of the contribution is based on the annual value of new

development approved within the Council area.

The increase in the Consumer Price Index (CPI) was 1.9% (Australia) for the year ended 31 December 2017.

Councils, however, do sometimes face higher cost increases due to the capital intensive nature of the goods

and services purchased, and the high level of fixed costs. Consideration is also given to the Local Government

Price Index, which measures the increase in costs for Local Government. The Local Government Price Index

rate was 2.9% for SA based on December 2017 quarter.

General rates are calculated based on property valuations as determined by the Valuer-General. Property

valuations (across the entire portfolio) are expected to increase by approximately 0.7%. It reflects the higher

occupancy levels and economic activity evidenced through real estate sales performance.

It should be noted however that this change in valuations across the whole portfolio does not provide any

indication of valuation movement for any individual property. Within the portfolio of properties, some will

increase, some will decrease, and those that change will do so by different amounts proportionately. Council

will evaluate the property valuations provided by the Valuer-General, and the implications for the application of

rates.

The recent announcement that China will no longer accept imported unprocessed recyclable materials (e.g.

soft plastics) will have flow on effects to local councils throughout Australia. At this stage, given the

comparatively low volume of material, the additional costs to Council are likely to be low and we expect they

will not affect the 2018/2019 budget.

From 1 July 2018, management of dog and cat registrations will be centralised via a statewide online portal

Dogs and Cats Online (DACO). DACO will be managed by the Dog and Cat Management Board and will

replace stand-alone individual council systems in place for registrations.


Businesses and residents in the Roxby Downs area have had access to the NBN since May 2017. According

to Regional Development Australia Far North, around half of the town’s 1,900 premises are either connected

to the NBN or have orders pending for connection. While there were reports of customers having some

issues when they initially signed up, it appears that they have been addressed. Disconnection of the existing

landline service in Roxby Downs is scheduled for 18 January 2019.

• Strategic review of management and staffing structure. Reallocation of staffing resources to reflect the

changing needs of Council as it plans for the future. New appointments to reflect need for more

sustainable operations and governance requirements.

• Remuneration increases associated with the Municipal Council of Roxby Downs Enterprise Agreement

(2017).

• Evolving need of services and infrastructure to serve a growing community.

• Requirement to maintain infrastructure assets at acceptable standards.

• Increasing fees and charges imposed by other levels of government.

• Strategic reviews of and ‘commercial’ approach to running Council’s business entities (e.g . Roxbylink,

Roxby Power and Roxby Water).

• Greater focus on sourcing available State or Federal Government grant funding, especially in relation to

major projects.

• The closure of local community newspaper ‘The Monitor’ in February 2018. This has already changed the

local media and communications environment.

• Further growth in the Far North Region as a result of Oz Minerals’ Carrapateena project, located north of

Port Augusta.

• Plans to reform the Roxby Downs Community Board and update its vision to better reflect the

community’s future and needs.


Objectives and Activities for 2018-2019

(The following is a list of intended, discretionary expenditure items. It should not be read as a complete list of expenditure

items.)


Item Amount

Waste transfer station upgrade $10,000

Waste management Facility (Opal Road) $10,000

Road resurfacing – priority based upon field assessments Aquila Boulevard Bolami Street Melia Street Planigale Drive Santalum Way Pogona Court Tiliqua Crescent

$251,000

Stormwater improvements $50,000

Community Youth Centre - repairs and maintenance, upgrade & rebranding $10,000

Library updates – shelving and seating $20,000

Townscape Horticulture Plan $20,000

Additional shade sail for Splashpad $30,000

Sewerage system upgrade $85,000

Ovals – perimeter seating $55,000

Community engagement project ‘Your Say’ (online engagement platform) $25,000

Sewer pit grids replacement $24,200

Public seating around town $10,000

Richardson Place Rotunda – replace seating $10,000

Female friendly multiuse changing rooms – Main Ovals (funding from grants $950K) *

*note. This project’s final scope and timeframe is uncertain at the moment due to negotiations with potential funding contributors.

$1,000,000

Multi-purpose Pump Track (funding from grants $450K) $500,000

Roxbylink Gym – conversion to 24 hour operation (security and safety requirements) $40,000

Conversion of waste plastics to fuel oils (feasibility study) $20,000

Youth development programs $25,000

Hermit Street nature based playspace (in conjunction with Emu Walk project). $50,000

Lions Park upgrade – incl Skate Bowl (funding from grants $50K) $150,000

Richardson Place public amenities including provision for disability access and parenting facilities

$100,000

Town entrance signage x 3 (with partial funding from BHP $70K) $100,000

Items carried forward from 17/18 financial year Amount

Emu Walk (c/f from 17/18, partly funded by Govt grant $200K c/f from 16/17) $400,000

Public Art Work / Roxby Downs 30 Year Anniversary Project (c/f $30K from 17/18) $60,000

Off Leash Dog Park (inc. $40K c/f from 17/18) $60,000

Transfer high voltage switches and transformers $170,000

Statement of Comprehensive Income

The following summarises estimated operating income and operating expenses by major categories. It does

not include capital income and/or expenditure. For comparative purposes, the draft 2018/2019 budget is

shown against the current year (2017/2018) budget and the prior year (2016/2017) actuals.

Previous year 2016/2017

Audited Actual $’000

Current year 2017/2018

Adopted Budget $’000

Proposed 2018/2019

Draft Budget $’000

OPERATING INCOME

Rates 5,482 5,472 5,474

Statutory charges 41 44 44

User charges 11,002 10,796 10,662

Grants, subsidies and contributions 418 334 166

Investment Income 7 24 40

Municipal Deficit Funding 871 600 600

Other Income 233 165 179

TOTAL INCOME 18,054 17,435 17,166 OPERATING EXPENSES

Employee Costs 4,875 5,165 4,715

Materials, contracts and other services 9,149 9,384 9,131

Depreciation, Amortisation and Impairment 2,601 3,014 3,171

Finance Costs 18 18 44

TOTAL EXPENSES 16,643 17,581 17,061

OPERATING SURPLUS/ (DEFICIT) 1,411 (146) 105

Net gain (loss) on disposal or revaluation of assets (6,325) 0 0

Physical resource received free of charge 0 0 0

Amounts specifically for new or upgraded assets 401 0 1,760

NET SURPLUS/(DEFICIT)

transferred to Equity Statement

(4,513) (146) 1,865

Other Comprehensive Income

Changes in Revaluation surplus

(1,430)

0

0

TOTAL COMPREHENSIVE INCOME (5,943) (146) 1,865


How Council will fund the Annual Business PlanIn delivering the services and projects outlined in this Draft Annual Business Plan, Council aims to achieve an

operating surplus of $105,000 resulting from Total Operating Revenues of $17.166 million and Total Operating

Expenses of $17.061 million.

In addition to the operational budget considerations, included in the 2018/19 Draft Annual Business Plan is

Capital Income of $1.760 million (which will partly offset the planned capital costs).

Operating IncomeCouncil has budgeted to receive Operating Income of $17.166 million in 2018/19, which is $269,000 less than

for the Adopted Budget of 2017/2018. This income is derived from a number of different sources including

Rates and Charges, Statutory and User Charges, Grants, Subsidies and Contributions, Investment Income

and Other Income.

The following chart details the split in operating income categories for 2018/19:

User Charges ,

62.1%

Grants, Subsidies,

1.0%

Municipal Deficit

Funding, 3.5%

Other Income,

1.3%

Rates, 31.9%

Statutory

Charges, 0.3%

Projected Income Sources 2018/2019


Operating Income (continued)

Council’s proposed revenue for 2018/2019 includes $5.474 million to be raised from the various rates sources.

An increase of $1,309 will be collected from the statutory (and therefore non-discretionary) NRM levies

($112,200 in 2017/2018 to $113,509 in 2018/2019), as well as an extra $590 from domestic waste collection

service charges ($789,410 in 2017/2018 to $790,000 in 2018/2019). The proposed income from the property-

based General Rates (which is calculated on the capital value of each property) is intended to be consistent

with the Adopted Budget of 2017/2018.

The Roxby Downs (Indenture Ratification) Act 1982 requires Council to provide residents within the Roxby

Downs township with electricity, water and sewerage services. Council has historically reviewed electricity,

water and sewerage charges in January of each year. Council will review these charges in July of each year to

align them with financial reporting and budgeting timeframes. At this stage, the following increases (in nominal

terms) are foreshadowed for July 2018.

Roxby Power Electricity 1%

Roxby Water Water 1%

Sewerage 1%

The above percentages refer to the adjustment in the unit rate calculation for Electricity and Water and will be

applied evenly across all ‘category’ tariffs. The percentage increase for electricity factors in the expected

reduction in the solar buy-back rate. For budgeting purposes, the solar buy-back rate is assumed to be 16.3

cents per kW/hr. For sewerage charges, the same adjustment will be applied to the ‘service’ charge only.

The 1% above is the effective increase for the full year. This increase is expected to be below the full year CPI,

resulting in an effective reduction in real terms.

Council is currently reviewing its approach relating to the Power and Water billing cycle. This may result in

amended timelines (eg. ‘issue’ and ‘pay by’ dates for quarterly bills, etc.), although no decisions have been

made yet. Any changes will have the underlying purpose of simplifying rules and processes, and ensuring a

more aligned system with those of the wider utilities markets. Any changes from existing policies will be made

public prior to implementation.

Income from Water and Power is dependent on consumption-based levies. It is a complex process to

accurately predict, and therefore budget for, the Water and Power related income. Drivers such as population

levels, mix of property types (e.g. ‘commercial’ and ‘residential’), climatic patterns, rainfall events and BHP

rostering structures all impact on the overall consumption. Council has, therefore, adopted a conservative

approach to the calculation of projected income for water and power.


Roxbylink fees are reviewed annually and take into consideration the following factors:

Cost recovery versus community service

Affordability and capacity to pay

Improved health and wellbeing of residents by encouraging participation

Operating and capital costs of Council facilities

Consumer Price Indices

Contractual agreement/s arrangements

Input costs (e.g. stock etc.)

Council’s statutory charges consist of income derived from dog and cat registration fees, development and

building fees, regulatory fees and fines. Council is expecting to generate $44,000 in Statutory Charges in

2018/2019, the same amount as in the Adopted Budget for 2017/18. These fees and charges are set and

approved by the State Government through various pieces of legislation.

Council receives funding from various sources. As with all local government authorities nationally, Council

receives untied Federal Government funds from the Grants Commission which can be spent according to

local priorities. There are two components to this funding. A General Component is determined by a number

of factors including population. The Identified Road Component is determined by factors such road length,

type, and usage. Additional Roads to Recovery Funds are also received for specific road projects. Council

also receives an annual grant from the South Australian Public Library Services. Council continually aims to

secure grant funding from various sources where possible.

Other income consists of income generated from reimbursement of rebates and distributions from Council’s

Insurance schemes and other sundry income from Council activities.

There are no borrowings anticipated in 2018/2019.

The Indenture provides for Council’s budget deficit to be shared equally between BHP and the State

Government. This support has been maintained at $600,000 over recent years, with $300,000 contributed

by each.

Operating Income (continued)


Council’s employee costs consist of operating costs associated with salaries and wages, employer

superannuation, annual leave and long service leave liabilities, public holiday pay, workers compensationinsurance, allowances, training, work health and safety and staff income protection insurance.

The employee costs for 2018/19 of $4.715 million represents a decrease of 8.7% (or $450,000) on the2017/2018 Adopted Budget and takes into account the following factors:

Increase in salary and wages rates on 1 January 2019 of 1.5% p.a. in accordance with the MunicipalCouncil of Roxby Downs Enterprise Agreement 2017

Increment movements via reclassifications (if applicable) in accordance with the Roxby Downs EnterpriseAgreement 2017

Assumption that in 2018/2019 that all Council staff positions will be occupied for the full year

Expected savings to be realised from organisational restructuring following strategic reviews of key areasin 2017/2018

Strategic approach to staff training

The employment of specialist officers (e.g. HR, WHS and Risk, Youth Development and AssetManagement)

Employee costs, 28%

material contracts and other

expenses, 53%

depreciation, amortisation and impairment, 19%

finance costs, 0.3%

Projected Expenses 2018/2019

Operating ExpenditureIn 2018/2019 Council has budgeted for operating expenditure of $17.061 million, including depreciation of

$3.171 million. Total operating expenditure represents a decrease of 3.0% (or $520,000) from the 2017/2018

Adopted Budget.


Contributing 53.5% of the total operating expenditure materials, contractors and other expenses is the largest

portion of outgoings in Council’s operational expenditure budget. This area includes items such as:

Contracts for services (e.g. waste management, horticulture, cleaning, power and water maintenance

contracts etc.)

Plant and building maintenance

Administration costs such as printing, stationery, software licensing

Purchase of power and water from BHP

The projected figure represents a decrease of 2.7% from the 2017/2018 Adopted Budget and is expected to be

achieved from a systematic review of costs and ongoing process improvements.

An allowance of $3.171 million in depreciation for 2018/2019 which is an increase of 5.2% (or $157,000)

compared to 2017/2018. This is based on a conservative estimate only and may need to be revised in line with

asset revaluations currently underway.

An amount of $44,000 in finance costs which include bank fees and charges and an allowance for bad debts.

Considerations in the setting of Rates and ChargesRate revenue is an integral part of Council’s financial resource base. All councils deliver an extensive range and

level of services to their communities, and the cost of delivering and providing these services is spread across

the community in the form of property rates. Factors that are taken into consideration when determining the rate

include: the current economic climate, increased legislative responsibilities, community expectations, and the

need to manage, maintain, and improve the community’s infrastructure assets.

As with most local government authorities, Council uses the capital valuation method as the basis for valuing

each land holding and improvements in the council area. Valuations are determined by the Valuer-General and

are independent and based on real estate market evidence.

Council considers that the capital value method of valuing land provides the fairest method of distributing the

rates across all ratepayers because:

Property value is a relatively good indicator of market value of a property and, therefore, it is the most

appropriate measure of relative capacity to pay of property owners.

It corresponds with the taxation principle which states that people should contribute to community, social,and physical infrastructure in accord with their capacity to pay, as measured by property held.


Operating Expenditure (continued)

Council will be adopting the valuations made by the Valuer-General application for the financial year

commencing 1 July 2018. The proposed valuations have been received and are currently being evaluated

together with rate modelling applied. If a property owner is dissatisfied with a property valuation, an objection

may be made to the Valuer-General in writing, within 60 days of receiving notice of the valuation, explaining the

basis of the objection.

Council provides rate rebates according to Chapter 10, Part 1, Division 5 of the Local Government Act 1999.

Mandatory (100%) rebates are provided for the Roxby Downs Hospital and Catholic, Lutheran and Community

Churches. Mandatory (75%) and discretionary (25%) rebates are also provided to the Roxby Downs Area School

and St Barbara’s Parish School. Council regularly reviews the discretionary elements of these rebates but does

not anticipate any changes to the current levels.

Details relating to Government Council Rate Concessions, Rebates, Capping Rebates, provisions for assisting in

cases of hardship in the payment of rates, and Council’s rights to sell land for the non-payment of rates are

noted on pages 20-22.

Every resident benefits in some way from the general amenity of the council area, whether it is as the present

time or in the future. The amenity includes the local economy, general council operations and the ability to use

community facilities. The Local Government Act 1999 allows councils to differentiate rates based on the use of

the land and/or the locality of the land. Differential ratings has been adopted by Council according to a property’s

land use. This is in lieu of zoning as it provides for greater flexibility and equity according to the activity

undertaken. The composition of Council’s rate base based on Land Use Category has remained largely thesame over the past several years, a situation that is expected to continue in 2018/19.

Council considers it appropriate that all rateable properties make a base level contribution to the cost of

administering Council’s activities, and to the cost of creating and maintaining the physical infrastructure that

supports each property. Approximately a quarter of Council’s general rate revenue is calculated via the fixed

charge portion.

Council provides a three bin refuse kerbside collection service (Domestic Waste, Recycling and Green Waste). A

fixed service rate is charged for residential properties for the collection, treatment, and disposal of refuse and

recyclables collected. The charge is applied to residential properties only. The intended charge of $480 per

residential property will be unchanged from 2017/18.


Property Type Rate in the $ (based on capital value 2018-19*)

Residential 0.0061000

Commercial Shop 0.0166830

Commercial Office 0.0174740

Commercial Other 0.0167023

Industry Light 0.0139260

Industry Other 0.0142820

Vacant 0.0120960

Other 0.0119150

*accurate as at 1 June 2018. Rates subject to change with any amendment by the Valuer General. No material change expected.

The Natural Resource Management (NRM) Levy is a State Government tax legislated under the Natural

Resources Management Act 2004. Council collects the levy on behalf of the SA Arid Lands Natural Resources

Management Board. The levy is a fixed charge and is shown as a separate charge on the rates notice.

Council has considered the impact of rates on all businesses in the Council area. In considering the impact,

Council will assess the following matters:

Those elements of the Council’s Strategic Management Plan relating to business development;

The current and forecast economic climate;

Council’s recent development approval trends;

The operating and capital projects and new programs for the coming year that will principally benefit

industry and business development’, and

Valuation changes.

Council recognises the importance of supporting and encouraging a diverse and healthy business sector.

Measuring PerformanceThe Council measures its achievements and financial performance through the following processes:

Monthly review of account management reports by the Council presented to the Chief Executive

Budget reviews in accordance with legislation

Regular reporting to the external Audit Committee

Production of the Annual Report with audited financial statements

Customer request and complaint systems

Presentation of a six monthly (1/2 yearly) report card to Council on the performance achieved in

implementing the Annual Business Plan and Budget.

When evaluating activities undertaken during any given financial year, the Council considers a number of

factors, one being the future sustainability of the Council. A series of financial indicators have been developed

by the local government sector to assist in determining whether a council is financially sustainable or moving

to a position of financial sustainability.

Financial indicators are used to measure the performance and current financial health (and therefore financial

sustainability) of the Council, and also demonstrate the improving (or declining) trend in Council’s financial

position over time. These financial indicators form part of the Model Financial Statements approved by the

Minister for Local Government and Local Government Association of SA and are:


The desired level is between 0% and 10% on average over the long term. Council’s Budget Management

Policy provides for a short term target between -2% and 0%. The operating surplus ratio is the operating

surplus (deficit) expressed as a percentage of income. A positive ratio indicates the percentage of operating

income available to help fund proposed capital expenditure. A negative ratio indicates the percentage increase

in operating income or the approximate decrease in operating expenses required to achieve a break-even

operating result.

The desired level is greater than 0% but not more than 100% on average over the long term. Council’s short

term target is between 0 and 50%. This ratio indicates the extent to which the net financial liabilities of the

Council or its total indebtedness can by met by Council’s total operating revenue. It is a broader measure than

net debt as it includes all of a council’s obligations, including provisions for employee entitlements and

creditors. The ratio is calculated by expressing net financial liabilities at the end of a financial year as a

percentage of operating income for the year. When the ratio is increasing, it indicates that a greater amount of

a council’s operating revenues is required to service its financial obligations.

The desired level is greater than 90% but less than 110% on average over the long term. This ratio measures

whether Council is renewing or replacing existing physical assets (roads, footpaths, stormwater drainage,

buildings, plant and equipment, and furniture and fittings etc.) at the same rate as these assets are wearing

out. The ratio is calculated by measuring actual capital expenditure on renewal or replacement of assets,

relative to the expenditure on renewal or replacement of assets as per Council’s Infrastructure and Asset

Management Plans.

The change in the asset sustainability ratio from 4% in 2016/17 to 96% and now 276% for 2018/19 reflects a

shift in Council’s focus in relation to its assets. The shift from the building of new assets (e.g. splashpad) to

investing in the maintenance of its assets (e.g. maintenance of roads, stormwater drainage) reflects in the

relative movement of the ratio.

2016/2017AuditedActual$’000

2017/2018AdoptedBudget$’000

2018/2019Draft

Budget$’000

Financial Indicators

Operating Surplus Ratio 8.0% (0.8%) 0.6%

Net Financial Liabilities Ratio (17%) (24)% (30)%

Asset Sustainability Ratio 4% 96% 276%


Long Term Financial Plan

The purpose of Council’s Long Term Financial Plan (LTFP) is to express, in financial terms, the activities that it

proposes to undertake over the medium to longer term to achieve its stated objectives.

Council’s formal LTFP has not been included within this document as it, together with the Strategic Plan, are

currently being reviewed. This review process will continue into 2018/2019 and will include discussion/liaison

with various stakeholders including the State Government, BHP, the Community Board, and the community

generally during 2018/19.

A formal LTFP would require a ten year forward view, and assumptions based on economic parameters this far

ahead are especially challenging for Roxby Downs. Council considers that a shorter-term view is appropriate

regarding long-term planning, as BHP, through its Olympic Dam operations, is the principal driver of general

economic parameters in Roxby Downs. A view of three to five years is deemed by Council to be more realistic,

whilst still having careful regard to asset management and renewal requirements.


Commentary about Council’s Rating Policy

Annual rates can be paid in full at the first instalment in October or can be paid in four equal instalments due

October, December, March and June. The outstanding balance can be paid in full at any time. Council will send

out instalment notices to ratepayers advising them of their next instalment due date at least 30 days prior to the

due date. Council also provides a range of payment options – BPAY through participating banks, credit card or

cash/cheque.

The Local Government Act requires that Councils impose a penalty of 2% on any payment for rates, whether

instalment or otherwise, that is received late. The purpose of this penalty is to act as a genuine deterrent to

ratepayers who might otherwise fail to pay their rates on time, to allow Councils to recover the administrative

cost of following up unpaid rates, and to cover any interest cost the Council may incur because it has not

received the rates on time. Rates remaining unpaid will be charged interest each month, set each year in

accordance with Section 181(8)(c) of the Act. Council may at its discretion remit penalties for late payment of

rates where ratepayers can demonstrate hardship.

Council issues an overdue notice for payment of rates when rates are overdue i.e. unpaid by the due date.

Should rates remain unpaid more than 21 days after the issue of the overdue notice, then the Council may

refer the debt to a debt collection agency. The debt collection agency charges collection fees that are

recoverable from the ratepayer.

When the Council receives a payment in respect of overdue rates, the Council applies the money received as

follows:

• First – to satisfy any costs awarded in connection with court proceedings

• Second – to satisfy any interest costs

• Third – in payment of any fines imposed

• Fourth – in payment of rates, in chronological order (starting with the oldest amount owing)

Penalties do apply to outstanding rates and any ratepayer who may, or is likely to, experience difficulty with

meeting the standard payment requirements, or is planning an extended absence at the time rates are due is

encouraged to contact our Rates Officer on 86710010 to discuss alternative payment arrangements.

Ratepayers experiencing hardship may seek assistance from Council. If you are concerned about the payment

of your Council rates, please contact Council on 8671 0010 to discuss your personal circumstance and

organise alternative payment arrangements where applicable before the due date.


Postponement of rates- hardship

Under Section 182 of the Local Government Act 1999, you can apply to postpone your rates if payment would

cause you hardship. You will need to meet the following criteria:

We are satisfied that hardship is proven (such as by providing a statement of income and expenses)

You agree to pay interest on the amount at the cash advance debenture rate, calculated monthly and

published by the Local Government Finance Authority for 1 July each year

The property is your principal residence and is the only property you own

You have owned the property and used it as your principal residence for a minimum of 1 year

You can produce your Pensioner Concession Card from Centrelink or Veterans Affairs, or you can

demonstrate that you are a self-funded retiree with a household income of less than $25,000 a year.

Pursuant to Section 182A of the Local Government Act 1999, if you hold a State Government Seniors Card,

you can apply to postpone part of your council rates for the current or a future financial year. The deferred

amount will still incur a monthly interest charge, and the accrued debt will become payable when your property

is sold or disposed of. As a South Australian Seniors Card holder, you can only apply for postponement if:

The property is your principal place of residence

No other person other than your spouse or domestic partner has an interest as owner of the property.

The Local Government Act 1999 provides that the Council must grant a rebate of Council rates in specified

circumstances. The rebates relate to:

Land used by a not for profit community service organisation for specified services (pursuant to Section

161).

Land containing a church or other building used for public worship and land used solely for religious

purposes (pursuant to Section 162)

Land used for specified educational purposes (pursuant to Section 165).

Section 166 of the Local Government Act 1999 sets out the circumstances in which Council can grant

discretionary rebates of up to 100%. Rebates are approved on an annual basis.

Council offers a capping rebate on differential general rates granted to the Principal Ratepayer on

assessments under Section 166 (1) (L) of the Act. The capping rebate amount is calculated from the difference

between the amount of differential general rates raised during the current financial year, and the amount of

differential general rates for the previous financial year, plus 5.0%. For the capping rebate to be granted, the

following criteria must apply;

• The land use of the property is residential

• There has been no improvements on the land over $20,000 since the start of the previous

financial year


• The zoning of the land has not changed since the start of the previous financial year

• The Land Use has not changed since the start of the previous financial year

• The capping rebate amount exceeds $10, and

• Council receives the “Rate Capping Rebate Application Form” from the Principal Ratepayer prior to the

due date of the first instalment.

Enquiries can be made through our Rates Officer on 8671 0010.

Section 184 of the Local Government Act 1999 provides that a Council may sell any property where the rates

have been in arrears for three years or more. The Council is required to notify the owner of its intention to sell

the land if payment of the outstanding amount is not received within one month, and must provide the owner

with details of the outstanding amounts. Except in extraordinary circumstances, the Council enforces the sale

of land for arrears of rates.


: [email protected]

roxbycouncil Draft Annual Business Plan 2018/2019

Roxby CouncilBudget Financial Statements

Consolidated

2017/2018AdoptedBudget$'000

2017/2018Review 2Budget$'000

2018/2019Draft

Budget

Statement of Comprehensive IncomeIncome

Rates 5,472 5,472 5,474


User charges 10,804 10,796 10,662

Grants subsidies and contributions 331 334 166

Municipal deficit funding 600 600 600

Investment income 5 24 40

Other income 190 165 179

Total Income 17,446 17,435 17,166

Expenses

Employee costs 5,029 5,165 4,715

Materials contracts & other expenses 9,337 9,384 9,131


Depreciation amortisation & impairment 2,620 3,014 3,171

Total Expenses 17,034 17,581 17,061

OPERATING SURPLUS / (DEFICIT) 412 (146) 105

Asset disposal and fair value adjustments 0 0 0

Physical Resources Received Free of Charge 0 0 0


NET SURPLUS / (DEFICIT) 412 (146) 1,865



Transfer Between Reserves 0 0 0

TOTAL COMPREHENSIVE INCOME 412 (146) 1,865


Consolidated



2018/2019Draft

Budget

Statement of Financial PositionASSETS

Current Assets

Cash & cash equivalents 1,902 3,663 4,810

Trade & other receivables 2,827 3,336 3,336Inventories 27 21 21Total Current Assets 4,756 7,020 8,167

Non-Current Assets

Infrastructure, property, plant & equipment 128,429 119,063 119,780Total Non-Current Assets 128,429 119,063 119,780

Total Assets 133,185 126,083 127,948

LIABILITIES

Current Liabilities

Trades & other payables 1,834 1,326 1,326Provisions 330 259 259Total Current Liabilities 2,164 1,585 1,585

Non-Current Liabilities

Trade & Other Payables 0 0 0Long term borrowings 0 0 0Long term provisions 0 0 0Other non-current liabilities 1,230 1,230 1,230Total Non-Current Liabilities 1,230 1,230 1,230

Total Liabilities 3,394 2,815 2,815

NET ASSETS 129,791 123,268 125,133

0.5 - - EQUITY

Accumulated Surplus 28,912 23,819 25,684

Asset Revaluation Reserve 100,879 99,449 99,449

Other Reserves 0 0 0

Asset Replacement Reserve 0 0 0

TOTAL EQUITY 129,791 123,268 125,133


Consolidated



2018/2019Draft

Budget

Statement of Changes in Equity - - -

ACCUMULATED SURPLUS

Balance at end of previous reporting period - AS 28,500 23,965 23,819

Net result for year 412 (146) 1,865

Balance at end of period 28,912 23,819 25,684

ASSET REVALUATION RESERVE

Balance at end of previous reporting period - ARR 100,879 99,449 99,449

Gain on revaluation of infrastructure, property plant & equipment 0 0 0Balance at end of period 100,879 99,449 99,449

TOTAL EQUITY AT END OF REPORTING PERIOD 129,791 123,268 125,133


Consolidated



2018/2019Draft

Budget

Statement of Cash Flows

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts

Rates - general and other 5,472 5,472 5,474Fees and other charges 44 44 44User charges receipts 10,804 10,796 10,662Grants utilised for operating purposes 331 334 166Municipal deficit funding receipts 600 600 600Investment receipts 5 24 40Other revenues receipts 190 165 179Changes in Net Assets

Payments

Employee costs payments (5,029) (5,165) (4,715)

Materials, contracts & other payments (9,285) (9,384) (9,131)

Finance payments (48) (19) (44)

Net Cash provided by (or used in) Operating Activities 3,085 2,868 3,275

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

Amounts specifically for new or upgraded assets 0 0 1,760Sale of replaced assets 48 48 0

Payments

Expenditure on renewal/replacement of assets (1,264) (1,099) (2,666)

Expenditure on new/upgraded assets (776) (776) (1,222)

Net Cash provided (or used in) Investing Activities (1,992) (1,827) (2,128)

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

Proceeds from borrowings 0 0 0Payments

Repayments of borrowings 0 0 0

Net Cash provided by (or used in ) Financing Activities

0 0 0

Net Increase / (Decrease) in cash 1,092 1,041 1,147

Cash & equivalents at beginning of period 810 2,622 3,663

Cash & equivalents at end of period 1,902 3,663 4,810


Consolidated



2018/2019Draft

Budget

Uniform Presentation of Finances

Income 17,446 17,435 17,166

less Expenses (17,034) (17,581) (17,061)

Operating Surplus / (Deficit) 412 (146) 105

less Net Outlays on Existing Assets

Capital Expenditure on renewal & replacement of existing assets

1,264 1,099 2,666

less Depreciation amortisation & impairment (2,620) (3,014) (3,171)

less Proceeds from sale of replaced assets (48) (48) 0

(1,404) (1,963) (504)

less Net outlays on New and Upgraded Assets

Capital Expenditure on new or upgraded assets 776 776 1,222

less Amounts received specifically for new & upgraded assets

0 0 (1,760)

less Proceeds from sale of surplus assets 0 0 0

776 776 -538

Net Lending / (Borrowing) for Financial Year 1,040 1,041 1,147

Statutory Financial Indicators

Operating Surplus Ratio 2.4% -0.8% 0.6%

Being the operating surplus (deficit) as a percentage of revenue

Net Financial Liabilities Ratio -8% -24% -31%

Being the net financial liabilities / total operating revenue

Asset Sustainability Ratio

Capital expenses on renewal / replacement assets less sale of replaced assets divided by Infrastructure Asset Management Plan planned renewal expenditure

111% 96% 276%


Municipal (consists of Municipal Operations & Roxbylink)



2018/2019Draft

Budget

Statement of Comprehensive IncomeIncome

Rates 5,472 5,472 5,474


User charges 1,718 1,710 1,556

Grants subsidies and contributions 331 334 166

Municipal deficit funding 600 600 600

Investment income 5 24 40

Reimbursements 0 0 0

Other income 190 165 179

Share of loss - equity accounted Council businesses 0 0 0

Total Income 8,360 8,349 8,060

Expenses

Employee costs 4,444 4,581 4,375

Materials contracts & other expenses 4,813 4,917 4,979


Depreciation amortisation & impairment 1,628 1,638 1,726

Share of profit - equity accounted Council businesses 0 0 0

Total Expenses 10,933 11,154 11,109

OPERATING SURPLUS / (DEFICIT) (2,573) (2,805) (3,049)

Municipal Distribution 1,050 1,050 1,050

Adjusted Net Surplus / (Deficit) (1,523) (1,755) (1,999)

Asset disposal and fair value adjustments 0 0 0

Physical Resources Received Free of Charge 0 0 0


NET SURPLUS / (DEFICIT) (1,523) (1,755) (239)



Changes in Revaluation surplus 0 0 0

TOTAL COMPREHENSIVE INCOME (1,523) (1,755) (239)


Power2017/2018AdoptedBudget$'000


2018/2019Draft

Budget

Statement of Comprehensive IncomeIncomeRates 0 0 0Statutory charges 0 0 0User charges 4,429 4,429 4,431Grants subsidies and contributions 0 0 0Municipal deficit funding 0 0 0Investment income 0 0 0Reimbursements 0 0 0Other income 0 0 0Share of loss - equity accounted Council businesses 0 0 0Total Income 4,429 4,429 4,431

ExpensesEmployee costs 314 314 174Materials contracts & other expenses 2,607 2,611 2,361Finance Costs 0 0 14Depreciation amortisation & impairment 622 776 815Share of profit - equity accounted Council businesses 0 0 0Total Expenses 3,543 3,701 3,364

OPERATING SURPLUS / (DEFICIT) 886 728 1,067Municipal Distribution 0 0 0Adjusted Net Surplus / (Deficit) 886 728 1,067

Asset disposal and fair value adjustments 0 0 0Physical Resources Received Free of Charge 0 0 0Amounts specifically for new or upgraded assets 0 0 0

NET SURPLUS / (DEFICIT) 886 728 1,067transferred to Equity Statement

Other Comprehensive IncomeChanges in Revaluation surplus 0 0 0TOTAL COMPREHENSIVE INCOME 886 728 1,067


Roxby Water2017/2018AdoptedBudget$'000


2018/2019Draft

Budget

Statement of Comprehensive IncomeIncomeRates 0 0 0Statutory charges 0 0 0User charges 4,657 4,657 4,675Grants subsidies and contributions 0 0 0Municipal deficit funding 0 0 0Investment income 0 0 0Reimbursements 0 0 0Other income 0 0 0Share of loss - equity accounted Council businesses 0 0 0Total Income 4,657 4,657 4,675

ExpensesEmployee costs 271 271 167Materials contracts & other expenses 1,917 1,855 1,792Finance Costs 0 0 0Depreciation amortisation & impairment 370 600 630Share of profit - equity accounted Council businesses 0 0 0Total Expenses 2,558 2,726 2,588

OPERATING SURPLUS / (DEFICIT) 2,099 1,931 2,087

Municipal Distribution -1,050 -1,050 -1,050Adjusted Net Surplus / (Deficit) 1,049 881 1,037

Asset disposal and fair value adjustments 0 0 0Physical Resources Received Free of Charge 0 0 0Amounts specifically for new or upgraded assets 0 0 0

NET SURPLUS / (DEFICIT) 1,049 881 1,037transferred to Equity Statement

Other Comprehensive IncomeChanges in Revaluation surplus 0 0 0TOTAL COMPREHENSIVE INCOME 1,049 881 1,037



Phone 08 8671 0010


ABN: 68 284 130 046

REPORT FOR ORDINARY COUNCIL MEETING

Meeting Date 27 June 2018 Title of Report 2018/19 Valuation, Annual Rates Charges and Levy, and Municipal

Rating Policy

1. Purpose Adoption of 2018/19 annual valuations, declaration of rates, charges and levy, and adoption of Municipal Rating Policy.

2. Recommendation That the Council:

Adoption of Valuation Pursuant to Section 12(6)(b) of the Roxby Downs (Indenture Ratification) Act 1982 and Section 167(2)(a) of the Local Government Act 1999, the most recent valuations of the Valuer-General available to the Council of the capital value of land within the Council’s area are adopted, totalling $509,034,100.00. Fixed Charge Pursuant to section 152(1)(c) of the Local Government Act 1999 a fixed charge of $680.00 is imposed in respect of each separate piece of rateable land in the Council area. Differential General Rates Pursuant to Sections 152(1)(c), 153(1)(b) and 156(1)(a) of the Local Government Act 1999 Differential General Rates are declared in accordance with the use of the land in accordance with the differentiating factors specified at Regulation 14 of the Local Government (General) Regulations 2013 as follows:-

Residential – a differential rate of 0.6100 cents in the dollar on the capital value of such land.

Commercial Shop – a differential rate of 1.6683 cents in the dollar on the capital value of such land.

Commercial Office - a differential rate of 1.7474 cents in the dollar on the capital

value of such land.

Commercial Other - a differential rate of 1.67023 cents in the dollar on the capital value of such land.

Industrial Light – a differential rate of 1.3926 cents in the dollar on the capital value

of such land.

Industrial Other - a differential rate of 1.4282 cents in the dollar on the capital value of such land.

Other – a differential rate of 1.1915 cents in the dollar on capital value of such land.



Vacant Land – a differential rate of 1.2096 cents in the dollar on the capital value of such land.

Service Charges Pursuant to section 155 of the Local Government Act 1999 a service charge of $458.00 is imposed upon each separate piece of rateable land to which the Council makes available a service for the collection, treatment, recycling and disposal of domestic waste (excluding organics), on the basis that the sliding scale provided for in Regulation 13 of the Local Government (General) Regulations 2013 will be applied to reduce the service charge payable, as prescribed. In accordance with section 155(3)(b) of the Local Government Act 1999 and Regulation 12(4)(a) of the Local Government (General) Regulations 2013, this service charge will only apply to land of the Residential category. In accordance with Clause 29(5) of the Schedule to the Roxby Downs (Indenture Ratification) Act 1982, this service charge is fixed having regard to the reasonable costs incurred or likely to be incurred in providing such services and to charges paid by other industrial users and country area consumers respectively in the State and includes all such allowances, discounts and subsidies as may from time to time be granted or given to such users and consumers. Separate Rate - NRM Levy Pursuant to section 95 of the Natural Resources Management Act 2004 and section 154 of the Local Government Act 1999, a separate rate (fixed charge) of $60.70 is declared on all rateable land in the Council area to raise the amount of $113,509.00 on behalf of the SA Arid Lands Natural Resources Management Board. No Minimum Rate The Council does not fix a minimum rate pursuant to Section 158(1)(a) of the Local Government Act 1999 for the 2018/2019 financial year. Rate Capping Rebate A rebate of differential general rates for the 2018/19 financial year may be granted to the Principal Ratepayer of any assessment under Section 166 (1)(l) of the Local Government Act 1999, on application to the Council, conditions apply. In general terms, the amount of rebate will be the positive difference (if any) between: (a) the amount of differential general rates imposed for the 2018/2019 financial year in respect of that assessment; and (b) the amount of differential general rates imposed for the 2017/18 financial year in respect of that assessment plus 5.0%. The precise amount of the rebate will be calculated in accordance with the Municipal Rating Policy. Applications for this rebate must be made in the form prescribed in the Municipal Rating Policy. Due Dates for Payment of Rates

In accordance with Section 181 of the Local Government Act 1999, the 2018/19 General Rates (Fixed Charge and Differential Rate), Service Charge and Separate Rate shall be due in four (4) equal or approximately equal instalments payable on 17 September 2018, 17 December 2018, 18 March 2019 and 17 June 2019. Rateability and Approvals under Roxby Downs (Indenture Ratification) Act 1982

It is noted that:

Any land excluded from rating pursuant to clause 29(1) of the Schedule to the

Roxby Downs (Indenture Ratification) Act 1982 is, in accordance with Section 147(2)(h) of the Local Government Act 1999, not rateable land.

The rates resolved herein are operative with the agreement of the Joint Venturers under clause 29(3)(a) of the Schedule to the Roxby Downs (Indenture Ratification) Act 1982.

No rates or charges adopted herein are discriminatory to the Joint Venturers. The budget adopted herein attracts the operation of clause 29(3)(b) of the

Schedule to the Roxby Downs (Indenture Ratification) Act 1982 with the approval of the State and the Joint Venturers.

Municipal Rating Policy

The revised Municipal Rating Policy, as detailed in the Attachment to the report to Council dated 27 June 2018 entitled 2018/19 Valuation, Annual Rates and Levy, Municipal Rating Policy, is adopted.

3. Discussion Council undertakes annual rate modelling following receipt of the annual property valuations from the Valuer General. For the purpose of the 2018/19 annual rate charges, Council has planned a 0% (nominal) increase upon overall rates revenue. Council operates with a range of fixed annual costs and continues to develop and redefine its operating parameters based upon the required levels of service in conjunction with required funding. Appropriate cost scrutiny is a continuous objective. 3.1 Adoption of Valuations The Annual Valuation received for 2018/19 totalled $509,034,100.00 across the Municipality. The valuation has increased from 2017/18 by $3,829,000.00 which equates to an increase in total property valuations of 0.76%. This small increase represents a small turnaround over the previous two years which saw a significant decrease in the property valuations. The valuations represent the Valuer General’s assessment as at 3 June 2018. 3.2 Fixed Charge Council operates with a range of fixed costs and as such the proposed fixed charge for 2018/19 of $680.00 will remain unchanged from 2017/18. 3.3 Differential General Rates Council’s rates modelling for 2018/19 began by attempting to charge the same total amount (nominally) for each property as was charged for 2017/18. Because of some significant movements in property valuations (chiefly in the ‘Residential’ type but not exclusively), some substantial changes in chargeable rates were noted, including some that would have led to a rates increase significantly more than for the prior year. Council then incorporated into its model a ‘cap’ whereby any increase in rates in excess of 2017/18 plus 5% could be claimed back by any impacted ratepayer. This ‘cap’ has the potential to cost Council $56,916.00 in forgone rates revenue. Council then remodelled to recover part, but not all, of this $56,916.00. By adjusting the differential rate on ‘Residential’ property types, the potential lost rates revenue was reduced to $21,943.00 (when compared to 2017/18 modelling). The following summary shows the various differential rates for each property type:

Residential – a differential rate of 0.6100 cents in the dollar Commercial Shop - a differential rate of 1.6683 cents in the dollar Commercial Office - a differential rate of 1.7474 cents in the dollar Commercial Other – a differential rate of 1.67023 cents in the Industrial Light - a differential rate of 1.3926 cents in the dollar Industrial Other - a differential rate of 1.42820 cents in the dollar Other – a differential rate of 1.1915 cents in the dollar Vacant Land – a

differential rate of 1.20960 cents in the dollar

3.4 Service Charge (Domestic Waste Collection) The service charge (Domestic Waste Collection) for 2018/9 is proposed to remain at $458.00 which is the same as for 2017/18. This charge will be applied to ‘Residential’ property types only. 3.5 Natural Resource Management Levy (NRM) Council on behalf of the SA Arid Lands Natural Resource Management Board is required to raise a total of $113,509 for 2018/19. This separate fixed charged will be raised against each rateable property at a rate of $60.70 each. This is a State Tax collected by Local Government. 3.6 Rates Capping Rebate A discretionary rebate of differential rates for 2018/19 will be offered upon application and will be granted to the Principal Ratepayer, restricted to the following criteria;

- The rebate will be calculated in accordance with the Municipal Rating Policy; and - Applications for this rebate must be made in the form prescribed in the Municipal

Rating Policy. The amount of rebate will be the difference between the amount of differential general rates raised for FY19 financial year and the amount of differential general rates raised for 2017/18 plus 5% of that amount. This discretionary rebate offered by Council will provide a relief to ratepayers who may have received an excessive rate increase due to valuation movement. 3.7 Payment of Rates Council has determined the due dates for the four instalments in accordance with the Local Government Act 1999 (Section 181). Each instalment notice will be issued with forty-nine (49) days to pay. As a general statement of policy, two (2) grace days will be provided after each due date (i.e. applicable fines on an instalment will be remitted under Section 181(9) of the Local Government Act 1999 if payment of the instalment is received within 2 days after the due date). After the grace period, fines and interest will be applied to unpaid instalments. Outlined as follows are the breakdown of the associated instalment dates;

Instalment

No# Issue Date Due Date

Interest & Fines

Applied 1 Monday, 30 July 2018 Monday, 17 September 2018 19/09/2018 2 Monday, 29 October 2018 Monday, 17 December 2018 19/12/2018 3 Tuesday, 29 January 2019 Monday, 18 March 2019 20/03/2019 4 Monday, 29 April 2019 Monday, 17 June 2019 19/06/2019

A range of methods of payment will be offered to rate-payers during 2018/19 including; - At the Council Office, 6 Richardson Place, Roxby Downs, SA, 5725 - Telephone, 08 8671 0010 - BPay/Paybill - Direct Bank Deposit - Cheque

3.8 Rating Policy

Each year the Council adopts its Municipal Rating Policy which is attached.


The proposed rates charges will be consistent with the 2018/19 Budget and will contribute to the following key budget parameters: Budget Parameters Amounts x $1,000 Total Income $17,166 Total Expenses $17,061 Operating Surplus $ 105

4.2 Legal and Risk Management All requirements as per the Local Government Act 1999 have been met for 2018/19.

5. Report Consultation

In accordance with the Local Government Act 1999 (Section 123), the Draft Budget and Annual Business Plan 2018/19 was publicly consulted including the following;

- Tuesday 15 May 2018 o Draft budget and business plan presentation

- Tuesday 22 May 2018 o Facebook Live presentation

- Wednesday 30 May 2018 o Submissions were received and presented at public Council meeting

The proposed rating structure and its assessed impact on the community based upon modelling undertaken by the Council was included in the draft annual business plan which was the subject of consultation.

6. Attachments Municipal Rating Policy


roxbycouncil POLICY – MUNICIPAL RATING Policy Date |27.06.18

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POLICY

Responsible Department Finance

Original Adoption Date 08.08.03

Current Adoption Date 27.06.18

Audit Committee Review Date 04.06.18

Date of Review 30.06.19

TITLE POLICY – MUNICIPAL RATING

Latest Review Changes 30.05.18

Previous Council Reviews

08.08.03, 30.05.13, 27.05.15, 26.07.17

Previous Audit Committee Reviews

Applicable Legislation:

Related Policies (alphabetical list):

Related Procedures:

Reference Documents:

Reference to Strategic Plan: L1.5


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Contents

1 INTRODUCTION ...................................................................................................................... 3 2 GENERAL................................................................................................................................ 3 3 STRATEGIC FOCUS ............................................................................................................... 3

General ..................................................................................................................................................3 Other ......................................................................................................................................................4

4 RATING PRINCIPLES ............................................................................................................. 4 Taxation Principles ................................................................................................................................4 Method Used to Value Land ..................................................................................................................4

5 METHOD OF RATING ............................................................................................................. 5 Minimum Rate .......................................................................................................................................5 Fixed Charge .........................................................................................................................................5 Service Charge ......................................................................................................................................5 Differential Rating ..................................................................................................................................5

6 ADOPTION OF VALUATIONS ................................................................................................. 6 7 NOTIONAL VALUES ............................................................................................................... 6 8 BUSINESS IMPACT STATEMENT .......................................................................................... 6 9 COUNCIL’S REVENUE RAISING POWERS ............................................................................ 7 10 NATURAL RESOURCE MANAGEMENT LEVY ....................................................................... 7 11 PAYMENT OF RATES ............................................................................................................. 7 12 LATE PAYMENT OF RATES ................................................................................................... 8 13 POSTPONEMENT OF RATES ................................................................................................. 8

General ..................................................................................................................................................8 Long-Term Rates Postponement for State Seniors. ..............................................................................9

14 REBATE OF RATES ................................................................................................................ 9 15 RATES CAPPING REBATE ..................................................................................................... 9 16 SALE OF LAND FOR NON-PAYMENT OF RATES ............................................................... 10 17 DISCLAIMER ......................................................................................................................... 10 18 CONTACT DETAILS FOR FURTHER INFORMATION .......................................................... 10 19 REVIEW & EVALUATION ...................................................................................................... 10


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1 INTRODUCTION This document presents the policy of the Roxby Council for setting and collecting rates from the community in accordance with the provisions of the Local Government Act 1999. Additional information is also presented as a means for the community to form an appreciation of the methods of rating and the impact on various groups and individuals in the district. Prior to 2006 Council was required to review its policy every year. However, this policy is a generic one applicable from year to year subject as always to variations at the time of adopting the Council budget and declaring rates. Note that this policy does not cover fees and charges set for the provision of electricity water and sewerage services. These are separately set under the Roxby Downs (Indenture Ratification) Act 1982.

2 GENERAL Councils must raise revenue for governance and administration, which deliver goods and services to the community. Council’s major source of municipal revenue is Rates, derived as a tax on land within the Council area. All ratepayers receive benefits from paying rates, but those benefits are consumed in different quantities and types over the lives of the ratepayer. Roxby Downs Council’s rating policy is underpinned by:

Accountability and professional ethics,

Community consultation,

Transparency and simplicity,

Efficiency,

Equitable distribution of the rate burden,

Consistency with the strategic directions of Council,

Compliance with relevant legislation.

3 STRATEGIC FOCUS In setting its rates the Council will consider a range of matters including the following:

General

a) The Community Strategic Plan which was developed following community consultation with local businesses, community groups and interested citizens.

b) The Roxby Downs Council Long Term Financial Plan as periodically updated. c) The current economic climate and relevant factors such as inflation and interest rates. d) The impact of general rate increases upon the community. e) The Roxby Downs Council Infrastructure and Asset Management Plan. f) The recurrent expenditure and income expected in any given financial year. g) The resources required for the delivery of Council services which are documented in the Annual

Business Plan and Budget which provides direct links to the Corporate Plan and outlines financial and non-financial performance levels in the form of stated projects for delivery over the next 12 months.

h) Impacts of increasing operating costs associated with maintaining the town’s facilities in a remote location. As part of Council’s current Service Level Benchmarking Review process an


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average cost factor increase of around 30% above Adelaide Rates is considered to apply across the spectrum of Council’s activities, especially in relation to contract labour and landfills where not only are Environmental Protection Agency requirements increasing, as evidenced by increases to the Environmental Protection Agency waste levy but necessary significant capital upgrades.

i) Compliance by all parties under the provisions of the Roxby Downs (Indenture Ratification) Act

1982, as well as the provisions of the Local Government Act 1999. j) Meeting realistic community expectations consistent with Council’s raison d’être. k) Addressing a range of strategic development and financial issues associated with BHP.

Other

Prior to determining the level of rates required each year, Council considers:

a) The infrastructure needs, service delivery needs and related expenditure priorities in relation to the Corporate Plan and community needs.

b) Equity issues and the relationship between the various land uses and the previous rating structure.

c) Extremities in valuation and how their effect can be minimised in setting rating levels.

d) Increased use of “user pays” cost recovery systems. There will continue to be economic pressures applying to the Council in a number of ways, which will have an impact on the Council’s budget and therefore put pressure on rates, for example:

a) The increase of the waste levy paid by Councils to the State Government.

b) The need to respond to requirements of the Environmental Protection Agency regarding the closure of landfill sites.

c) The cessation of some community grants previously received from other tiers of government.

d) The need to fund long-term maintenance on road, drainage and other infrastructure.

4 RATING PRINCIPLES Taxation Principles Local Government Rating is a complex issue which is often not well understood. There are a number of taxation principles involved and a significant degree of subjectivity. These include the equity or fairness principle, which implies that the tax will be fair to the taxpayer and that each taxpayer will be taxed relative to other taxpayers; the benefit principle, in that the person who pays benefits; the taxpayer’s ability to pay; the efficiency of the tax; and the system’s simplicity.

Method Used to Value Land

Council may adopt one of three valuation methods to value the properties in its area. They are:

Capital Value - the value of the land and all of the improvements on the land;

Site Value – the value of the land and any improvements which permanently affect the amenity of use of the land, such as drainage works, but excluding the value of buildings and other improvements; and

Annual Value – a valuation of the rental potential of the property.


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Council has decided to continue to use Capital Value as the basis for valuing land within the council area. The Council considers that this method of valuing land provides the fairest method of distributing the rate burden across all ratepayers on the following basis:

The equity principle of taxation requires that ratepayers of similar wealth pay similar taxes and ratepayers of greater wealth pay more tax than ratepayers of lesser wealth;

Property value is a relatively good indicator of wealth, and Capital Value, (which closely approximates the market value of a property) provides the best indicator of overall property value; and;

The distribution of property values throughout the Council area is such that few residential ratepayers will pay significantly more than the average rate per property.

5 METHOD OF RATING Council continues to adopt a rating system where rates are levied by way of a combination of a fixed charge and differential rating for all rateable properties according to a designated use of land as defined in Section 10 of the Local Government (General) Regulations. For occupied residential properties a fixed service rate for the collection, treatment and disposal of domestic household refuse and recyclables collected is also levied.

Minimum Rate

A Council may impose a minimum amount payable by way of rates over all or a part of its area, provided it has not imposed a fixed charge. Since a comprehensive review of rating in 2000 Council has applied a fixed charge. Fixed Charge

A fixed charge is a set amount levied against all properties irrespective of their value. This reflects the shared benefit that all ratepayers receive generally from council services. Council applies a fixed charge to its rates and believes that inclusion of a fixed charge ensures that all ratepayers make a contribution towards funding Council services and that this is undertaken in an equitable manner in that all ratepayers pay the same component of their rates. Service Charge

Council provides a residential garbage collection service to all residential premises in Roxby Downs. This method is ideal when the benefit of a service is identical for all that are served. Council recovers the cost of the service through the imposition of a standard for all residential properties. Progressively Council may extend its service charge over time to recover costs associated with other services such as recycling and organics collection. Differential Rating

The Local Government Act 1999, allows Councils to differentiate rates based on the use of the land, the locality of the land or on the use and locality of the land. Current categories of land use defined by the Local Government (General) Regulations 1999 are:

1. Residential 2. Commercial-Shops 3. Commercial-Office 4. Commercial-Other 5. Industrial-Light 6. Industrial-Other 7. Primary Production 8. Vacant Land 9. Other


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Council maintains differentiates rates in all of these categories, although some may be the same, and reviews the levels and equity on an annual basis. Generally, rates in the $ are higher for commercial and industrial land uses than for residential land uses. There are a number of subjective reasons why commercial and industrial rates are higher than for residential land use. The fact that these land uses involve operating a business and therefore, used to generate income partly explains the differential. Also of significance is that the road network in an area is by and for the greatest and on a long term basis the most costly asset a Council has to maintain and is the one most affected by traffic loads caused by and large by commercial vehicles and by customers and staff of the commercial and industrial businesses

6 ADOPTION OF VALUATIONS Council will adopt the most recent valuations available from the Valuer-General. If a ratepayer is dissatisfied with the valuation made by the Valuer-General they may object to the Valuer-General in writing, within 60 days of receiving the first notice of the valuation, explaining the basis for the objection - provided they have not:

a) Previously received a notice of this valuation under the Local Government Act, in which case the objection period is 60 days from the receipt of the first notice; or

b) Previously had an objection to the valuation considered by the Valuer-General. The address of the Office of the Valuer-General is:

Office of the Valuer-General GPO Box 1354 ADELAIDE SA 5001 Email: [email protected] Phone: 1300 653 345

The Council has no role in the valuation review process. It is important to note that the lodgement of an objection does not change the due date for payment of rates.

7 NOTIONAL VALUES Certain properties may be eligible for a notional value under the Valuation of Land Act 1971 where the property is the principal place of residence of a ratepayer. This can relate to certain primary production land or where there is State heritage recognition. A notional value is generally less than the capital value and this will result in reduced rates, unless the minimum rate already applies. Application by the ratepayer for a notional value must be made to the Office of the Valuer- General.

8 BUSINESS IMPACT STATEMENT Council will consider the impact of rates on all businesses in the Council area, including primary production. In considering the impact, Council will assess the following matters:

Those elements of Council’s Strategic Management Plan relating to business development.

The current and forecast economic climate identified in Access Economics’ Business Outlook Publication

Council’s recent development approval trends.

The operating and capital projects and new programs for the coming year that will principally benefit industry and business development.


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Valuation changes.

9 COUNCIL’S REVENUE RAISING POWERS All land within a council area, except for land specifically exempt (e.g. crown land, council occupied land and other land prescribed in the Local Government Act 1999) is rateable. The Local Government Act 1999 provides for a Council to raise revenue for the broad purposes of the Council through a general rate, which applies to all rateable properties, or through differential general rates, which apply to categories of land use and/or locality. In addition, Council can raise separate rates, for specific areas of the Council or service rates or charges for specific services. Council also raises revenue through fees and charges, which are set giving consideration to the cost of the service provided and equity issues. The list of applicable fees and charges is available at the contact locations listed in this document.

10 NATURAL RESOURCE MANAGEMENT LEVY The Natural Resource Management (NRM) Levy, set by the NRM Boards, is a State Government tax imposed under the Natural Resources Management Act 2004. As such, Council is obliged to collect the levy on behalf of the State Government for no Nett gain to Council. The levy is based on the Capital Value of land and is shown as a separate charge on the rates notice. Any enquiries regarding the levy should be directed to the Natural Resources Management Board on 1300 764 489.

11 PAYMENT OF RATES Rates can be made by a single payment prior to the 1st Quarter due date or by quarterly instalments, which are set by Council resolution generally in the months of October, December, March and June. The total outstanding balance of rates may be paid in full at any time. Council will send out instalment notices to ratepayers advising them of their next instalment due date at least 30 days prior to the due date. Rates may be paid:

By using the BPAY service through participating banks;

By mail by posting a cheque to PO Box 124, Roxby Downs 5725; or

• In person, at the Council office, 6 Richardson Place, Roxby Downs 5725 South Australia, during business hours of 9am to 5pm Monday to Friday.

EFTPOS facilities are available for over the counter payments

By Credit Card in person or by Phone 08 8671 0010 Penalties do apply to outstanding rates therefore any ratepayer who may, or is likely to, experience difficulty with meeting the standard payment requirements, or is planning an extended absence at the time rates are due is invited to contact our Rates Officer on 08 8671 0010 to discuss alternative payment arrangements. The Council treats such inquiries confidentially.


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12 LATE PAYMENT OF RATES The Local Government Act requires that Councils impose a penalty of 2% on any payment for rates, whether instalment or otherwise, that is received late. The purpose of this penalty is to act as a genuine deterrent to ratepayers who might otherwise fail to pay their rates on time, to allow Councils to recover the administrative cost of following up unpaid rates and to cover any interest cost the Council may incur because it has not received the rates on time. Rates remaining unpaid will be charged interest each month, set each year in accordance with Section 181(8)(c) of the Act. Council may at its discretion remit penalties for late payment of rates where ratepayers can demonstrate hardship. Council issues an overdue notice for payment of rates when rates are overdue i.e. unpaid by the due date. Should rates remain unpaid more than 21 days after the issue of the overdue notice then the Council may refer the debt to a debt collection agency for collection. The debt collection agency charges collection fees that are recoverable from the ratepayer. When the Council receives a payment in respect of overdue rates the Council applies the money received as follows:

• First – to satisfy any costs awarded in connection with court proceedings;

• Second – to satisfy any interest costs

• Third – in payment of any fines imposed

• Fourth – in payment of rates, in chronological order (starting with the oldest amount owing)

13 POSTPONEMENT OF RATES General

Under Section 182 of the Local Government Act 1999; a postponement of rates may be granted if Council is satisfied that the payment of these rates would cause hardship. Council may, on application and subject to the ratepayer substantiating hardship, consider granting a postponement of payment of rates for a maximum period of one year in respect to an assessment on the condition that the ratepayer agree to pay interest on the amount affected by the postponement at the cash advance debenture rate and if the ratepayer satisfies the following criteria:

a) The property is the principal residence of the ratepayer and is the only property owned by the ratepayer, and

b) The property has been owned by the ratepayer and has been their principal residence for a minimum of 1 year, and

c) The rateable value of the property exceeds $150,000, and

d) The ratepayer is able to produce one of the following identification cards:

Pensioner Concession Card – Centrelink

Pensioner Concession card – Veteran Affairs

T.P.I. Card – Veteran Affairs

or can demonstrate to Council they are a self funded retiree, earning less than $25,000 per year,

or any other financial hardship reason as approved by Council.

e) The amount postponed will not exceed:

40% of the rates payable for the assessment (prior to deducting pensioner concessions) and shall accrue interest at the cash advance debenture rate published by the LGFA for 1st July each year.

50% of the land value of the principal place of residence, which will be conditional:

f) The owner must advise the current or future mortgagee of such debt


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g) Any change in financial circumstance must be immediately advised

h) A new application must be completed for each new year postponed The amount of the postponement may be extended only on special Council approval. All applications for rebates, remissions or postponements must be in writing, addressed to: The Administrator, Roxby Council, PO Box 124 Richardson Place Roxby Downs SA 5725.

Long-Term Rates Postponement for State Seniors State Seniors Card holders, upon application, have the right to postpone (on a long- term basis), council rates otherwise payable. The postponement scheme is restricted to rates on the ratepayer’s principal place of residence and, at the discretion of the Council, could cover part or all of annual rates payable. The long-term postponement scheme for State Seniors Card holders is non-concessional (i.e. compound interest would be payable on the accumulating postponed balance). Those ratepayers choosing to participate in the scheme are still able to avail themselves of existing rebates and remissions. State Government concessions provided on Council rates for pensioners and self-funded retirees. Council’s financial position will need to be protected by ensuring that the postponed amount is a senior ranking charge against the property. In this way, Council has the power to claim the postponed amount at the time of a voluntary transfer of the property or from an estate.

14 REBATE OF RATES The Local Government Act 1999 requires Councils to make mandatory rebates on rates payable on some land. Specific provisions are made for the land used for health services, community services, religious purposes, public cemeteries and educational institutions. The Council under Section 166 of the Act may apply discretionary rebates. Council also rebates rates to community organisations that encourage, enhance and foster the wellbeing of our community, especially the youth and aged.

15 RATES CAPPING REBATE The Council offers a capping rebate on differential general rates granted to the Principal Ratepayer on assessments under Section 166 (1) (L) of the Local Government Act 1999. A rebate of differential general rates for the 2018/2019 financial year may be granted to the Principal Ratepayer of any assessment under Section 166 (1)(l) of the Local Government Act 1999, on application to the Council, conditions apply. The amount of rebate will be the positive difference (if any) between: (a) the amount of differential general rates imposed for the current financial year in respect of that assessment; and (b) the amount of differential general rates imposed for the previous financial year in respect of that assessment plus 5%. For the capping rebate to be granted the following criteria must apply;

• The land use of the property is Residential

• There has been no improvements on the land over $20,000 since the start of the previous financial year

• The zoning of the land has not changed since the start of the previous financial year

• The Land Use has not changed since the start of the previous financial year

• The capping rebate amount exceeds $10, and

• Council receives the “Rate Capping Rebate Application Form” (attached) from the Principal Ratepayer prior to the due date of the first instalment.


Page 10 of 11

Enquiries can be made through our Rates office on 8671 0010.

16 SALE OF LAND FOR NON-PAYMENT OF RATES The Local Government Act 1999 provides that a Council may sell any property where the rates have been in arrears for three years or more. The Council is required to notify the owner of its intention to sell the land if payment of the outstanding amount is not received within one month, and must provide the owner with details of the outstanding amounts. Except in extraordinary circumstances, the Council enforces the sale of land for arrears of rates.

17 DISCLAIMER A rate cannot be challenged solely on the basis of non-compliance with this policy and must be paid in accordance with the required payment provisions. Where a ratepayer believes that the Council has failed to properly apply this policy it should raise the matter with the Council. In the first instance contact the Rates Officer on 8671 0010 to discuss the matter. If, after this initial contact, a ratepayer is still dissatisfied they should write to The Administrator, Roxby Downs Council, PO Box 124, Roxby Downs, SA 5725.

18 CONTACT DETAILS FOR FURTHER INFORMATION Rates Officer Ph: 8671 0010 Email: [email protected]

A copy of the Council’s policy is available from Rates Officer on 8671 0010 or by writing to Roxby Downs Council, PO Box 124, Roxby Downs SA 5725.

19 REVIEW & EVALUATION This Policy will be reviewed and evaluated every year.



Page 11 of 11

Rate Capping Rebate Application Form Discretionary Rebate of Rates – Section 166 (1) (L) Local Government Act 1999

A rebate of differential general rates for the 2018/19 financial year may be granted to the Principal Ratepayer of an assessment under Section 166 (1) (L) of the Local Government Act 1999, on application to the Council, conditions apply. The amount of the rebate will be the positive difference (if any) between: (a) the amount of differential general rates imposed for the 2018/19 financial year in respect of that assessment; and (b) the amount of differential general rates imposed for the 2017/18 financial year in respect of that assessment plus 10%. The following criteria apply: The land use of the property is Residential

There has been no improvements on the land over $20,000 since 01/07/2017

The zoning of the land has not changed since 01/07/2017

The Land Use has not changed since 01/07/2017

The capping rebate amount exceeds $10.00, and

Council receives this completed form from the Principal Ratepayer prior to the due date of the first installment.

___________________________________________________________________________________________

Note: Applications must be received by Council by 17 September 2018 I wish to apply for a Rate Capping rebate for the 2018/19 financial year and declare that I meet all the relevant criteria as per the Municipal Rating Policy. Assessment no: _____________________________

Name: ___________________________________________________________________________

Property address: __________________________________________________________________

Postal Address if different from property address: _________________________________________

Contact telephone no: ____________________________________

Signature of Ratepayer: ___________________________________

It is important to note that the lodgment of an application for a capping rebate does not change the due date for the payment of rates. Penalties apply to unpaid rates.



Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018

Title of Report Electricity, Water and Sewerage Tariffs, Fees and Charges FY19

1. Purpose To consider the electricity, water and sewerage tariffs, fees and charges for July 2018 to June 2019.

2. Recommendation That Council adopt the fees and charges as set out in the attached documents from 1 July 2018.

3. Background Historically the electricity, water and sewerage tariffs were reviewed in November each year. At the Council Meeting held on 29 November 2017 it was adopted that these tariffs would be reviewed ready for implementation on 1 July each year to bring these tariffs in-line with other fees and charges. The Draft 2018/19 Annual Business Plan foreshadows a nominal increase in power, water and sewerage tariffs of 1.0% commencing on the 1 July 2018.

4. Discussion Whilst the application of a general 1% increase was the starting point for the tariff review, some rounding down has been exercised (where pre-existing tariffs appeared to have been previously rounded). Also, some Miscellaneous fees and charges have been kept the same. All of ‘usage’ tariffs were increased by 1%. The net result of all the proposed changes is therefore that the total increase across the broad range of fees and charges is somewhere less than 1%. Council accepted recommendations from an independent review of rates in late 2016 to progressively reduce the Solar Feed-in Tariff at a rate of 4.0 cents a year until it matches the tariff offered by AGL in South Australia. Having achieved this desired alignment with AGL’s

rate (at 16.30 per kW), no further movement is forecast for the 2018/19 year.

5. Policy Implications 5.1. Financial/Budget

Income from electricity and water revenue has been anticipated based on underlying budget assumptions (as detailed in the Draft Annual Business Plan) and the proposed tariffs review.

5.2. Resources

No additional resources are required to implement the recommended charges.



5.3. Legal and Risk Management

Council is complying with the Indenture Act and is compliant with other legislation and principles applying to the pricing of electricity, water and sewerage services in South Australia.

6. Report Consultation Group Manager Essential Services and Assets

7. Attachments 2018-2019 Roxby Power Electricity Tariffs and Charges – LARGE CUSTOMERS 2018-2019 Roxby Power Electricity Tariffs and Charges – SMALL CUSTOMERS 2018-2019 Roxby Water Other Fees 2018-2019 Water and Sewerage Tariffs and Charges


2018-2019 Fees & Charges

Roxby Power's Electricity tariffs & charges adopted by Roxby Council as the Power Distribution Authority pursuant to Clause 18 of the Schedule to the Roxby Downs (Indenture Ratification) Act 1982.

Effective from 1 July 2018 All charges are GST inclusive unless otherwise stated

T A R IF F S F O R C U ST O M ER S > 1 6 0 M W /h o u r s p e r a n n u m

Supply Charge ($/month)

Annual Max Demand

Rate / KVA / month

Supply Rate

cents per kw/hr

HVD High Voltage Stepped Demand (<1000k VA)

$16.00

First 150 KVA Next 150 KVA Next 750 KVA Balance KVA Additional

$21.904 $15.159 $11.036 $10.895 $ 6.595

23.85 (peak 7am to 9pm Mon - Fri) 13.62 (other times)

LVD Low Voltage Stepped Demand (>80k VA)

$ 16.30

First 150 KVA Next 150 KVA Next 750 KVA Balance KVA Additional

$18.775 $12.994 $ 9.461 $ 9.338 $ 5.653

25.04 (peak 7am to 9pm Mon - Fri) 13.44 (other times)

MISCELLANEOUS CHARGES

Monthly Service Charge - includes meter reading and meter access. $140.00

Bank dishonoured transaction Bank fee incurred

Credit Card Transaction Fee No charge

Interest on Late Payments As specified in Council's Supply Terms & Conditions in accordance with the Notice of Exemption issued by the Minister for Mineral Resources and Energy.

Other Fees Details available from Council

Tariffs are set in accordance with Clause 18(16) and 18(17) of the Schedule to the Roxby Downs (Indenture Ratification) Act 1982.

Supply Conditions are also in accordance with A Notice of Exemption by the Minister for Mineral Resources and Energy issued pursuant to Section 34 of the National Retail Law (South Australia) Act 2011.

Roy Blight Chief Executive


Roxby Power's Electricity tariffs & charges adopted by Roxby Council as the Power Distribution Authority pursuant to Clause 18 of the Schedule to the Roxby Downs (Indenture Ratification) Act 1982.


T A R IF F S F O R C U ST O M ER S < 1 6 0 M W /h o u r s p e r a n n u m

Code Description Supply Charge ($ per quarter)

Supply Rate (cents per kw/hr)

M Domestic Light & Power $69.40 32.57 C Charitable Institutions $69.40 32.57 J Off Peak Hot Water 14.88

S General Supply $69.40 35.06 (first 7500 kw.hr per qtr) 36.80 (thereafter)

SOLAR Solar Feed-in Tariff 16.30

D & N General Supply Time of Use $69.40 40.97 (peak 7am to 9pm Mon - Fri) 21.36 (other times)

MISCELLANEOUS CHARGES

Special Meter Reading Fee (vacating & transfers within Roxby Downs)

$40.00 up to 4pm during business hours $92.50 after hours

New Account Fee (Includes Special Meter Reading Fee)

$82.50 up to 4pm during business hours $132.50 after hours

Reconnection Fee – non-payment $95.00 up to 4pm during business hours $147.50 after hours

General Account Administration Fee. (Excludes Special Meter Reading Fee) $42.50 Late Payment Fees. (Sent with reminder notices) $16.00 Meter Inspection Fee. (Quick Test) $60.00 Meter Test Fee. (Full Test) $130.00 Meter upgrade from Single to 3 Phase $450.00 Meter upgrade for Solar Panel installation. $340.00 3 Phase Service Pillar Replacement $800.00 Bank dishonoured transaction Bank fee incurred Credit Card Transaction Fee No charge

Interest on Late Payments As specified in Council's Supply Terms & Conditions in accordance with the Notice of Exemption issued by the Minister for Mineral Resources and Energy.

Security Deposit (conditions apply) Up to 37.5% of a customer’s estimated annual bill (GST not applicable) Supply to a vacant property between tenants At Council’s discretion. Details available from Council. Other Fees Details available from Council Tariffs are set in accordance with Clauses 18(16) and 18(17) of the Schedule to the Roxby Downs (Indenture Ratification) Act 1982. Conditions are also in accordance with A Notice of Exemption by the Minister for Mineral Resources and Energy issued pursuant to Section 34 of the National Retail Law (South Australia) Act 2011.

Roy BlightChief Executive


Roxby Water's Water & Sewerage Charges adopted by Roxby Council as Water Distribution Authority pursuant to Clause 13 of the Schedule to the Roxby Downs (Indenture Ratification) Act 1982.


Description Fee or Charge

WATER CHARGES

All Properties Charges

Supply Charge $72.00 per access unit per quarter

First 34 kl per access unit $2.00 per kl

34-120 kl per access unit $3.90 per kl

Over 120 kl per access unit $5.95 per kl

Access Units (Based on the size of water meter) Number

20mm service connection 1

25mm service connection 1.5625






Freehold land abutting a water main with no service connection 1

SEWERAGE CHARGES

All Properties $243 per property unit per quarter

Sewerage charges for all properties are based on establishing property units for each type of property according to use, as per guidelines established by the South Australian Local Government Association.

MISCELLANEOUS FEES & CHARGES $ per item

Special Meter Reading Fee $40.00 up to 4pm during business hours

$90.00 after hours

General Account / Administration Fee (Excludes Special Meter Reading Fee) $40.00

Late Payment Fee (Sent with reminder notices) $16.00







W A T ER W O R K S

Water Meter Placement or Replacement

Meter size

20mm $368.00

25mm $464.00

40mm $828.00

50mm $2,100.00

>50mm Quotation required

Permanent overhead standpipe 20mm to 50mm Quotation required

Water Connections from main to meter

All pipe sizes Quotation required

Provide & install underground metal box to cover water meter

Metal underground box 20 to 25mm water meter $700.00

Metal underground box 40 to 50mm water meter $2,077.00

Water meter relocation

Relocate a 20 or 25mm metered water connection by 4 metres or less

0.1m - 0.5m $543.00

0.6m - 1.0m $687.00

1.1m - 2.0m $792.00

2.1m - 3.0m $938.00

3.1m - 4.0m $1,090.00

Alter an existing water meter and / or connection

Disconnection Fee (including Manifold meters) Connections up to 50mm $588.00

Disconnection of any water connections over 50mm Quotation Required

Meter removal only (subject to Roxby Water approval $116.00

Restoration of supply (if communication pipe can be reused) $515.00

Shortening water connection 20mm to 25mm $932.00

Shortening water connection 32mm to 50mm $1,088.00

Raise or lower Water Connection 15mm to 20mm $679.00

Raise or lower Water Connection 25mm to 50mm $1,123.00

Rotation - 20mm and 25mm water meter up to 180 degrees $173.00

Rotation - 40mm water meter up to 180 degrees $670.00

Manifold connections(provision of multiple water meters to strata title and community title unit)

Up to twelve 20mm water meters (residential) - Per Meter $471.00

Up to five 25mm water meters (commercial/ industrial) - Per Meter $606.00

Fire connection requirements

Fire connections

100mm Quotation required


Disconnections Quotation required





Isolation valves




Flow Test Quotation required

Network analysis Quotation required

SEW ER A G E W O R K S

Wastewater Connections

Application Fees

100mm $171.00

150mm $650.00

> 200mm Quotation required

New Connection and alterations

All pipe sizes Quotation required

Wastewater relocations

Insert inspection Point -100mm and 150mm $1,272.00

Relocation 100mm (new connection + disconnection) $4,300.00

Relocation 150mm (new connection + disconnection) $7,295.00

Disconnection - 100mm and 150mm $1,030.00

O T H ER F E ES & C H A R G ES

Plumbing notice, certificate and drawing pro formas (Available from Roxby Water)

Certificate of compliance book and pad $35.00

Fee for all inspection after second site visit. $176.00

Fee for after-hours audit of plumbing inspections $353.00

Metered Hydrant application $237.00

Meter tap lock (Locks tap in open position) Available from Roxby Water $35.00

Water and Wastewater application fee $292.00

Wastewater connections for new development As per wastewater connectionsFire connections for new development As per fire connections

Bulk Water - Stand Pipe $3.90

Hire of Hydrant & Hoses $75.00




Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018 Title of Report Consolidated Fees and Charges Register 2018-2019 Financial Year

1. Purpose To adopt the consolidated fees and charges for 2018/2019 financial year.

2. Recommendation That Council adopt the Consolidated Fees and Charges Register 2018/2019 Financial Year as presented and that the register be published on the Council’s website.

3. Background The Consolidated Fees and Charges Register was originally reviewed twice a year, to reflect the changes to the Water and Electricity charges which were reviewed each calendar year, other fees and charges were reviewed each financial year.

4. Discussion At the Council Meeting held in November 2017 it was decided to adopt the fees and charges for Water and Electricity each financial year, to bring these in line with other fees and charges. As a result the Consolidated Fees and Charges Register will now be reviewed once a year.


Nil

5.2 Resources

Nil


Nil


Group Managers

7. Attachments Consolidated Fees and Charges Register (1 July 2018 – 30 June 2019)

8. Report Authorisers Roy Blight Chief Executive



CONSOLIDATED FEES & CHARGES REGISTER

1 July 2018 - 30 June 2019

roxbycouncil 1 July 2018 - 30 June 2019 Fees & Charges

Item Description Fee

Freedom of Information Act 1991

Freedom of Information Act Application $34.25

Processing Per quarter hour $12.80

Where access involves Personal Affairs No charge for first 2

hours, then charged

per quarter hour

$12.80

Photocopying Per page $0.20

Transcripts Per page $7.70

Copy of photograph, video, computer disk Actual cost incurred -

Review of a determination $34.25

FINANCE

$2.75

Australian Road Rules Expiations

Local Government Act Expiation

Dog & Cat Management Expiations

Dog/Cat Registration Fees Non-Concessional Concessional

$66.00 $33.00

$66.00 $33.00

$66.00 $33.00

$33.00 $16.50

$0.00 $0.00

$33.00 $16.50

$250.00 $250.00

Dog & Cat Management

Per Night $15.00

Impounded Vehicles

$315.00

$150.00

Development Lodgement

Printing & Photocopying

Black & White $8.00

Colour $24.00

Black & White $12.00

Colour $35.00

Black & White $20.00

Colour $53.00

each $0.40

per page $0.80

per page $1.80

each $15.00

Refer to the Photocopying section - Roxby Link.

All charges are GST inclusive unless otherwise stated and are effective from 1 July each year

Laminating - Large Format

A2

Non Standard but desexed

Accredited Assistance Dog

Standard Cat (desexed and microchipped)

Registration of a dog business (breeder)

COMMUNITY LIBRARY

GOVERNANCE

Non Standard with microchip

Bank Dishonoured Transaction Fee

WORKS

All expiation fees and charges, including maximum penalties are fixed by the relevant sections of the South Australian

Road Traffic Act 1961.

All expiation fees and charges, including maximum penalties are fixed by the relevant sections of the South Australian

Local Government Act 1999.

All expiation fees and charges, including maximum penalties are fixed by the relevant sections of the South Australian Dog

& Cat Management Act 1995.

Non Standard Dog (not microchipped/not desexed

Standard Dog (desexed and microchipped)

$30.00

Dog Overnight Boarding

Expiation Fee

Handling, Storage & Return

All building and planning development lodgement fees and charges are fixed by the relevant sections of the South

Australian Development Act 1993.

Dog Handling

A3

Laminating

Printing & Photocopying - Large Format

A1

AO

Business Card

A4

A2

roxbycouncil 1 July 2018 - 30 June 2019 Fees & Charges

Item Description Fee

All charges are GST inclusive unless otherwise stated and are effective from 1 July each year

each $18.00

each $20.00

each per metre $15.00

first page $1.50

additional pages $0.50

first page $2.00


first page $4.00


per page $0.50

$22.00

$44.00

$55.00

$65.00

$75.00

$2.00

$3.00

$4.00

add $0.50

Second hand FREE

Second hand FREE

FREE

International

A1

AO

Faxing

South Australia

Interstate

Plus 50 pages

A1

Receiving

Township Photos - Colour - Township Photos can be whole of town or selected sections

A4

A3

A2

Up to 25 pages

25 to 50 pages

Special Long

Details of other fees and charges not otherwise stated available on request.

Others

Magazines

Books

Library Bags

Item Replacement as per LMS Network Charges

OTHER

Professional Covers - Front & Back - each

A0

Binding

roxbypower 1 July 2018 - 30 June 2019 Fees & Charges

TARRIFS FOR CUSTOMERS Supply

Charge

Supply Rate

<160 MW hr per annum $ per qtr. Cents per kw. Hr

$69.40 32.57

$69.40 32.57

14.88

$69.40 35.06 (first 7500 kw. hr per qtr)

36.80 (thereafter)

16.30

$69.40 40.97 (peak 7am to 9pm Mon-Fri)

21.36 other times

MISCELLANEOUS Fee

$40.00 (up to 4pm during bus hrs)

$92.50 (after hours)





$42.50

$16.00

$60.00

$130.00

$450.00

$340.00

$800.00

$140.00

TARRIFS FOR CUSTOMERS Supply Charge Annual Max

Demand

Rate $ per

KVA per

Supply Rate

>160 MW hr per annum $ per month month Cents per kw. Hr

First 150KVA 21.904 23.85 (peak 7am to 9pm Mon - Fri)

Next 150KVA 15.159 13.62 (other times)

Next 750KVA 11.036

Balance KVA 10.895

Additional 6.595

First 150KVA 18.775 25.04 (peak 7am to 9pm Mon - Fri)

Next 150KVA 12.994 13.44 (other times)

Next 750KVA 9.461

Balance KVA 9.338

Additional 5.653

All charges are GST inclusive unless otherwise stated and rates & tariffs are effective from 1 January each year

Special Meter Reading (Vacating & Transfers within Roxby Downs)

Reconnection (Non payment)

New Account (Includes Special Meter Reading)

Late Payment (Sent with reminder notices)

General Account/Administration (Excludes Special Meter Reading)

M - Domestic Light & Power

C - Charitable Institutions

J - Off Peak Hot Water

S - General Supply

D & N - General Supply Time of Use

SOLA - Solar Buyback

Details available from Council

Bank dishonoured transaction

Meter Inspection (Quick Test)

Monthly Service Charge for Customers >160MW hr per annum includes meter reading,

meter access and communications fee

3 Phase Service Pillar Replacement

Meter Test (Full Test)

Meter upgrade from single to 3 Phase

Bank fee incurred

Meter upgrade for Solar Panel installation

$16.30LVD

Low Voltage Stepped Demand

(>80kVA)

Credit Card Transaction

Interest on Late Payments

Security Deposit

Other supply arrangements for vacant residences between tenants

Other fees

General

$16.00HVD

High Voltage Stepped Demand

(<1000kVA)


At council's discretion. Conditions apply. Details available from Council

Tariffs are set in accordance with Clauses 18(16) and 18(17) of the

Schedule to the Roxby Downs (Indenture Ratification) Act 1982.

Conditions are also in accordance with A Notice of Exemption by the

Minister for Mineral Resources and Energy issued pursuant to Section 34

of the National Retail Law (South Australia) Act 2011

No charge

As specified in Council's Supply Terms & Conditions in accordance with

the Notice of Exemption issued by the Minister for Mineral Resources

and Energy.

Up to 37.5% of a customer's estimated annual bill. Conditions apply

(GST not applicable)

roxbywater 1 July 2018 - 30 June 2019 Fees & Charges

Fee or Charge

WATER SUPPLY GST not applicable

All Properties Rates per kl access

unit per quarter

$72.00

$2.00

$3.90

$5.95

Access Units Number








Freehold land abutting a water main with no service

connection

1

SEWERAGE SUPPLY GST not applicable Rates per property

unit per quarter

Sewerage charges for all properties are based on

establishing property units for each type of property

according to use, as per guidelines established by

the South Australian Local Government Association

Per property unit per quarter $243.00

MISCELLANEOUS

up to 4pm during business hours $40.00

after hours $90.00

General Account/Administration Fee (excludes

special meter reading fee)

$40.00

Late Payment (sent with reminder notices) $16.00


WATER WORKS

Water Meter Placement or Replacement

$368.00

$464.00

$828.00

$2,100.00

Quotation Required

Quotation Required


Special Meter Reading

Meter size

20mm

25mm

40mm

50mm

>50mm

Permanent over head standpipe 20mm to 50mm

Supply Charge

First 34 kl

34-120 kl

Description

(based on the size of water meter)

Over 120 kl

All Properties


Fee or Charge


Description

Quotation Required

$700.00

$2,077.00

Water relocations

0.1m - 0.5m $543.00

0.6m - 1.0m $687.00

$792.00

2.1m - 3.0m $938.00

$1,090.00

$588.00

Quotation Required

$116.00

$515.00

$932.00

$1,088.00

$679.00

$1,123.00

$173.00

$670.00

$471.00

$606.00

Quotation Required

Quotation Required

Quotation Required

Quotation Required

Quotation Required

Quotation Required

Quotation Required

Quotation Required

$171.00

$650.00

Quotation Required

Quotation Required

$1,272.00

SEWERAGE WASTE WATER WORKS

New Connection and alterations

All pipe sizes

Application Fees

100mm

150mm

> 200mm

Wastewater Connections

Wastewater relocations

Water Connections from main to meter

Provide & install underground metal box to cover water meter

All pipe sizes

Disconnection Fee (including Manifold meters) Connections up to 50mm

Disconnection of any water connections over 50mm

Alter an existing water meter and / or connection

Metal underground box 40 to 50mm water meter

1.1m - 2.0m

Metal underground box 20 to 25mm water meter

Relocate a 20 or 25mm metered water connection by 4 metres or less

3.1m - 4.0m

Shortening water connection 20mm to 25mm

Shortening water connection 32mm to 50mm

Meter removal only (subject to Roxby Water approval)

Raise or lower Water Connection 15mm to 20mm

Restoration of supply (if communication pipe can be reused)

Raise or lower Water Connection 25mm to 50mm

Rotation - 20mm and 25mm water meter up to 180 degrees

Rotation - 40mm water meterup to 180 degrees

Isolation valves

100mm

Manifold connections(provision of multiple water meters to strata title and community title units using

a manifold system.

Fire connection requirements

150mm

Up to twelve 20mm water meters (residential) - Per Meter

Up to five 25mm water meters (commercial/ industrial) - Per Meter

Fire connections

100mm

150mm

Disconnections

200mm

Flow Test

Network analysis

Insert inspection Point -100mm and 150mm


Fee or Charge


Description

$4,300.00

$7,295.00

$1,030.00

$35.00

$176.00

$353.00

$237.00

$35.00

$292.00

Wastewater connections for new development

Fire connections for new development

$3.90

$75.00

As per wastewater connections

Bulk Water - Stand Pipe

Hire of Hydrant & Hoses

Meter tap lock (Locks tap in open position) Avaliable from Roxby Water

Water and Wastewater application fee

Disconection - 100mm and 150mm

Plumbing notice, certificate and drawing pro formas (Avaliable from Roxby Water)

Certificate of compliance book and pad

Fee for all inspection after second site visit.

OTHER FEES and CHARGES

As per fire connections

Fee for after hours audit of plumbing inspections

Metered Hydrant application

Relocation 100mm (new connection + disconnection)

Relocation 150mm (new connection + disconnection)

Roxbylink 1 July 2018 - 30 June 2019 Fees & Charges

ITEM Notes General Local Clubs

Aquatic Facility Entry Outdoor Pool Oct - March

Outdoor Swim Entry / Splashpad 10 & Over

Under 10 Years

Under 2 Years

All supervising parents/guardians (over 18) of children

under 10 not swimming

Winter Splashpad Entry

Swim Lessons

Swim Lessons private class

Swim Lessons private class 2 children

Swim Lessons per session

Pre Squad Classes 45mins per session

Pool & Lane Hire

Outdoor Pool Hire (25m) per hour $360.00 $300.00

Outdoor Pool Complex per hour $545.00 $450.00

Max 3 Lanes $17.50 $7.00

Additional Lanes $17.50 $7.00

Indoor Pool lane hire per hour Lap Swimming Only $10.00 $10.00

Indoor Pool Facility per hour $150.00 $80.00

Indoor Pool Hire per day $300.00 $200.00

Indoor Pool - Hydrotherapy per hour (whole pool) $75.00 $75.00

Pool Memberships

Outdoor Pool - General Use - Oct to Mar

Summer Outdoor & Indoor Pool Full Season Single Member

2 Adults & 3 children

Additional Child

Indoor Pool - Lap Swimming Classes & Rehab Only - Apr to Sep

Winter Indoor Pool Full Season Single Member

2 Adults & 4 Children

Additional Child

Adult Fitness & Indoor Pool Lap Swim Monthly direct Debit Fee

Membership 6 month Adult

FIFO Membership

Group Fitness Membership

Gym and Group Fitness Membership

Weekly Membership

Junior 1 month membership

Casual Adult Gym

Casual Junior Gym 14-18 years

Gym 10 visit pass

Casual Group Fitness

Group Fitness - 10 Visit Pass

Move It / Tailored Yoga per class

Room Hire (group Fitness) (per hour)

Additional Assessment

Netball per team

Volleyball per team

Touch Football per team

Indoor Hockey

Casual Stadium Usage per person

Squash per ½ hour per court

Squash per hour per court

Squash Member/hour

Racquet Hire

Racquet Hire Deposit

Stadium Hire per ½ hour

Stadium Hire per hour

Stadium Hire Junior Sport Teams only per hour

Tennis Court (day) /hr per court

Tennis Court (night) /hr per court

Netball Court (day)/hr per court $15.00 $7.00

Netball Court (night)/hr per court $18.50 $14.00

$30.00

$50.00

All charges are GST Inclusive uless otherwise stated and are effective from 1 July each year

No Charge

$70.00

$70.00

$100.00

$30.00

No Charge

No Charge

All charges are per hour unless otherwise specified

$300.00

$50.00

$60.00

$324.00

$110.00

$8.00

$200.00

$130.00

$6.00

$5.00

No Charge

No Charge

Outdoor Courts

$8.00

$12.00

$40.00

$15.00

$9.00

Outdoor Swim / Splashpad Entry Child

$20.00

Outdoor Pool Lane Hire per lane per hour during

scheduled training only (eg. swim club)

$16.00

$90.00

$42.00

$5.00

$25.00

Summer Outdoor & Indoor Pool Full Season Family

Member $50.00

Winter Indoor Pool Full Season Family Member

Gym

Centre Run Sports

$42.00

$75.00

$42.00

$25.00

$42.00

$25.00

$4.00

$12.00

$12.00

$40.00

$35.00

$60.00





Ovals usage per hour $12.00 $12.00

Town Oval Hire per day $400.00 $200.00

Oval Change Room per day $100.00 $50.00

Use of Oval Lights per hour

Use of Oval Lights for Football League & Cricket

Association

Small Oval - outside school hours by local groups $225.00 By Negotiation

Small Oval Use of Oval Lights Local Clubs per hour $12.00

Oval Clean Up Cost Plus Cost $45.00 P/H

5pm to 9.00pm Mon-Fri per use

Other times when public not using.

After 2pm Sat/Sun per hour

5pm to 9.00pm Mon-Fri per use

Commercial use per hour $35.00

Café pack down with catering and bascic AV

Community Library Meeting Space $35.00 No Charge

Community Youth Centre Meeting Space 5.30pm to 9.00pm Mon-Fri

Creche per hour Per Child

Over 12 months old

Under 12 months old

Family Nippy Gym 2 Children

10 Visit Pass - Single (nippy) 1 Child

10 Visit Pass - Family (nippy) 2 Children

Multi Purpose Space (only)

Entire Facility (Including both multi-purpose space and

community kitchen)


Entire Facility (Including both multi-purpose space and

community kitchen)Community Kitchen (only)


Portable PA System (including setup)

BBQ

Wireless Internet Access

Lost swipe card

Lost key

Additional cleaning

Extenstion of hours past 9pm

Additional staffing

$100.00

$30.00

$18.00

$12.00

Entire Facility (Including both multi-purpose space and community kitchen) $0.00

$6.00

Use of facilities is subject to the policies, terms and condittions as established by Council

Roxbylink management reserves the right to prioritise use and to direct intended hirerre to other venues depending on circumstances

Hours of use nominally between the hours 7.30am to 9pm

Any hirer that is intending to solely generate a commercial profit from the activity

$0.00

Community Kitchen (only)

$33.00

Electricity Usage

Electricity Usage

No ChargeDunes Cafe Meeting Space per hour - Exclusive Use

Entire Facility (Including both multi-purpose space and community kitchen)


$18.00

Groups which do not generate a profit from the intended hire and provide a community benefit from the activity

Private use by a community member which does not generate profit and is not open to the general public

$22.00

$12.00



$0.00

$100.00

$50.00

No Charge

$30.00

$20.00 (+ key replacement)

$45.00

$45.00

$45.00

Dunes Cafe Meeting Space per hour - Shared Use

Gold Coin Donation

Casual Nippy Gym

$10.00

$54.00

No charge

Ovals

$55.00

$30.00

Refer to Community Youth Centre charges

No Charge

No Charge

Community Youth Centre

Private Hire

Meeting Spaces

GENERAL

Kids Club Services

USERS

Commercial

Not-for-profit

Council Youth and Multicultural Programs

OTHER CHARGES

Extras

Miscellaneous Charges

$90.00





Sales commission on Art work

Ticket Sales

Art Gallery Meeting / Workshop Space

Auditorium 1/2 space 8 hours

Auditorium 1/2 space 4 hours

Auditorium including stage 8 hours

Auditorium including stage 4 hours

Auditorium Pop Up Market per Stall 1 table per stall

Auditorium Commerical Hourly Rate $30.00

Dunes Café Room Hire (no setup) Commercial

Dunes Café as Function Room Full setup / packdown

Round 10 seater table cloth Includes cleaning costs

Round 10 seater table (per table)

Rectangular trestle table cloth Includes cleaning costs

Chair Cover Includes cleaning costs

Chair Cover Sash Includes cleaning costs

Chair Hire per 50

Auditorium General Type Stacker Chair Hire per 50 Included in Setup Fee

Cafe Kitchen Hire (refurbished) per hour Min 3 hours plus staff

Kiosk Kitchen Hire per hour Min 3 hours plus staff

External Hire Rectangular testle table (per table) $12.00 $6.00

External Chair Hire (per 50) $30.00 $15.00

Marquee per item $50.00 $25.00

Sand Bags per item $5.00 $2.50

Portable PA system $100.00 $50.00

Sound operator per hour (supplied by Centre) $70.00 $55.00

Light desk operator if seperate from sound $70.00 $55.00

Auditorium Technical 8 hours $600.00 $600.00

Auditorium Technical 4 hours $300.00 $300.00

$125.00 $60.00

Staff hourly rate $45.00 $45.00

Outdoor movie hire / royalties

Movie Ticket Adult

Movie Ticket Child Under 15

Movie Ticket Tuesday Special

Movie Ticket Family

Private screening

If not currently screening additional

charge for the royalty fee applies

Seminar (½ Day)

Seminar (Full Day)

Set up $100.00 $50.00

Supervision Staff $ per hr $45.00 $35.00

Cleaning $ per hr Cost + 30% Cost + 30%

Instructors $ per hr $50.00 $35.00

A4

A3

A4

A3

A4

A3

A4

A3

A4

A3

$50.00

Local commercial groups charged at the commercial rate

Laminating $0.80

$1.80

Notes

Local Club defined as a local not for profit sport or community group that uses the facilities on a regular basis

20.00%

10.00%

$200.00

$100.00

$300.00

$150.00

$25.00

$14.00

$6.00

Colour - Single sided

Colour - Double sided $0.65

$1.00

$0.70

$0.35

$0.40

$0.40

$0.50

Arts & Tourism

General

Black & White - Single sided

Black & White - Double sided $0.45

$300.00

$255.00

$400.00

$10.00

$8.00

$36.00

External Equipment Hire Functions

$75.00

$100.00

$350.00

$14.00

$1.00

$1.00

Photocopying

Functions and Events

$12.00

Outdoor Movie Equipment - per night. Please note must

have a staff member present at hourly rate

on charge from provider

Auditorium / Function Space

Audio Visual

$75.00

$25.00

included in catering costs

Theatrette / Cinema



Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018 Title of Report Audit Committee Meeting Minutes 4 June 2018 (Subject to Confirmation)

1. Purpose To receive the minutes (subject to confirmation) from the Audit Committee held 4 June 2018.

2. Recommendation That the minutes (subject to confirmation) of the Audit Committee held on 4 June 2018 received.

3. Background By operation of the Roxby Downs (Indenture Ratification) Act 1982, the provisions of the Local Government Act 1999 ('the Act') which relate to the establishment and meetings of a Council Committee do not apply to the Council. However, pursuant to Sections 36(1)(c) and 126 of the Act, the Council has established a committee known as the Roxby Council Audit Committee to ensure compliance with section 126 of the Act and accountability in decision-making. The Audit Committee meets a minimum of four times per year.

4. Discussion Nil

5. Policy Implications 5.1 Financial/Budget Nil 5.2 Resources Nil 5.3 Legal and Risk Management Nil

6. Attachments Minutes of the Audit Committee Meeting held 4 June 2018 (Subject to Confirmation)






Phone 08 8671 0010


ABN: 68 284 130 046

Page 1 of 3

MINUTES

Meeting

MUNICIPAL COUNCIL OF ROXBY DOWNS

Audit Committee Meeting

Meeting Date & Time Monday 4 June 2018 at 11.35 am.

Present In Attendance

David Powell (Chair), Rosina Hislop

Trevor Starr (via Phone Linkup)

Geoff Whitbread (Administrator), Roy Blight (Chief Executive), Drew

Ellis (Group Manager Corporate Services), Kerrie Thomas (Executive

Support)

David Papa (Bentleys SA) via Phone Linkup 12-12:33pm

Apologies Nil

1. Opening Statement

The commencement of the Audit Committee Meeting was delayed on account of grounding of aircraft at Adelaide Airport due to fog. The meeting commenced at 11:35am. Mr Powell provided an acknowledgment to the Kokatha peoples, the traditional owners of the land on which we meet today and paid respect to their Elders past and present and extend that respect to other Aboriginal and Torres Strait Islander people who may be present today.

2. In Attendance Mr Trevor Starr was present at the meeting via phone linkup.

3. Conflict of Interest No member declared a conflict of interest.

4. Confirmation of Minutes of the Previous Meeting Moved: Rosina Hislop

The Minutes of the Audit Committee Meeting held on 23 March 2018 be confirmed as a true

and accurate record of proceedings.

Seconded: Trevor Starr CARRIED

5. Chief Executive’s Report

Moved: Trevor Starr

That the report by the Chief Executive be received and noted.



of 3

Seconded: Rosina Hislop CARRIED

David Papa, Audit Partner Bentleys SA attended the meeting via phone to inform the Committee on the conduct of the interim audit held from 14 to 17 May 2018, and to discuss Bentleys’ written interim report.

6. Written Reports 6.1 Review of Draft Terms of Reference of the Audit Committee

Moved: Rosina Hislop

That the Committee:

1. notes the addition of clause 2.2.3 and agrees to the Terms of Reference as presented;

2. agrees to the recommended change to the Agenda template, and

3. recommends that Council adopts the Terms of Reference of the Audit Committee as

amended.


6.2 Third Quarter Budget Review 2017/18

Moved: Trevor Starr

That the Audit Committee receives and notes the Third Quarter Budget Review 2017/18.


6.3 Council’s Long-term Financial Sustainability

Moved: Trevor Starr

That the Audit Committee note this report.


6.4 2018/19 Draft Annual Business Plan

Moved: Trevor Starr

That the Audit Committee notes the Draft Annual Business Plan and Budget for the year

ending 30 June 2019.


6.5 Rate Debt Recovery Policy Review

Moved: Rosina Hislop

That the Audit Committee recommends that Council adopt and implement the revised Rate

Debt Recovery Policy.

of 3


6.6 Municipal Rating Policy Review

Moved: Trevor Starr

That the Audit Committee recommends that Council adopt and implement the revised

Municipal Rating Policy.


6.7 Credit Card Policy Review

Moved: Trevor Starr

That the Audit Committee recommends that Council adopt and implement the revised

Credit Card Policy.


6.8 Disposal of Land & Assets Policy Review

Following discussion on the Disposal of Land & Assets Policy it was requested that a further review of the policy be carried out to provide more clarity in relation to land disposal and asset disposal to Council employees.

7. Next Meeting The Audit Committee discussed the possibility of holding a meeting before the next scheduled meeting in November. The next scheduled meeting is 9 November 2018 at the Boardroom, Local Government Finance Authority, Suite 1205, 147 Pirie Street, Adelaide SA 5000, unless otherwise advised.

8. Closure The meeting closed at 13:43pm



Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018

Title of Report Review of Draft Terms of Reference of the Audit Committee

1. Purpose To provide the Council with a comparative review of its draft Terms of Reference document, and also to recommend any changes or amendments to the tabled document.

2. Recommendation That the Council notes the addition of clause 2.2.3 (as discussed in 4 below) and proceeds with the acceptance of the Terms of Reference of the Municipal Council of Roxby Downs Audit Committee. In addition, that the Council accept the recommended change to the Agenda template (also discussed in 4 below).

3. Background At the meeting of the Audit Committee on 23 Mar 2018, a draft document with the title Terms of Reference of the Municipal Council of Roxby Downs Audit Committee was tabled. Following discussion it was agreed and minuted that the document should undergo a comparative review with equivalent documents from other councils in order to provide confidence to the Audit Committee that it is substantially solid and comparable to other council’s versions. The tabled document had had minimal changes from the pre-existing version. The principal changes were:

To recognise the altered role of the Administrator following the appointment of the Chief Executive

To clarify the requirement that the meetings be open to the public (subject to any confidential matters)

That the agenda and minutes be made public subject to any confidential matters.

4. Discussion In providing a comparative review, it was decided to examine the paragraph headings as a way of efficiently assessing what substance or matters are addressed by the document. The same approach was then applied to the equivalent document from a range of other Councils. The councils chosen for comparative purposes were:

Port Pirie Regional Council Adelaide Hills Council District Council of Coober Pedy

The findings are reflected in the following summary: Municipal Council of Roxby Downs

Establishment Functions & Objectives

o Financial Reporting o Internal Controls & Risk Management Systems



o External Audit o Efficiency & Economic Measure o Strategic & Annual Business Plans o Reporting Responsibilities o Other Matters

Membership Operational Matters Notice of Meeting and Meeting Procedure Conduct and Disclosure of Interest Council Work by Committee Members Remuneration Reporting

Port Pirie Regional Council

Establishment Objectives Authority Membership Administration & Resources Quorum Meetings Notice of Meetings Minutes of Meetings Role of Committee

o Strategic, Financial & Management Planning o Financial Reporting o Internal Controls & Risk Management Systems o Whistleblowing o Internal Audit o External Audit

Reporting Responsibilities Other Matters Review

Adelaide Hills Council

Establishment Role Specific Functions

o Financial Reporting and Prudential Requirements o Internal Controls and Risk Management Systems o Whistleblowing o Internal Audit o External Audit o Economy and Efficiency Audits o Service Improvement

Other Matters Membership Sitting Fees Presiding Member Reporting Responsibilities Meeting Procedure Secretarial Resources Frequency of Meetings Notice of Meetings Public Access to Meetings & Documents Minutes of Meetings

District Council of Coober Pedy Purpose Minimum Reporting Requirement Operational Requirement

The above summary shows, aside from Coober Pedy’s which is significantly less extensive than

all of the other versions, that there is significant similarity between the various versions. Many common headings are noted, indicating that similar substantive issues are attempted to be addressed by the various Councils. The one significant exception that stood out related to Whistleblowing. Whistleblowing was explicitly addressed (as indicated by a paragraph heading) in the documents relating to both Port Pirie and Adelaide Hills. It was not addressed at all in the Draft document of Roxby Downs. It is worth noting however that Council recently considered and addressed this issue via a rewritten policy (last adopted by Council 22 February 17 but reviewed and due for adoption in May 2018). The question to be answered by the Audit Committee is: Should Whistleblowing be specifically addressed by the

Audit Committee’s Terms of Reference? The need for the Audit Committee to review Council’s Whistleblower Policy is a reasonable one.

Whether it should be prescribed specifically in the Terms of Reference as ‘need to review

Whistleblower Policy’, or instead be caught under a more general description of ‘need to review a range of policies’ (eg of which Whistleblower Policy is one), should be considered. In my view, the latter would suffice. I propose the inclusion of the following clause to formalise the Audit Committee’s role in performing reviews of internal policies: 2.2.3 review a range of internal policies according to a prescribed schedule.

The other matter that was considered was that of disclosure of conflicts of interest by members. It was found that the Draft Terms of Reference document addresses this in Section 6, and adequately satisfies any obligations under the LG Act (specifically s62 (general duties), s63 (mandatory code of conduct) and s73-74 (material conflict of interest). To strengthen this provision however, it would be beneficial for the Agenda template for all meetings be amended to contain a clause at the beginning of the meeting requiring any disclosure of conflict of interest by members at that point.

5. Policy Implications 5.1 Financial / Budget

Nil 5.2 Resources

Nil


Nil

6. Report Consultation Michelle Hales Group Manager Governance & Community Audit Committee

7. Attachments Terms of Reference V2 Reviewed June 2018

8. Report Author Drew Ellis Group Manager Corporate Services

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TERMS OF REFERENCE OF THE

MUNICIPAL COUNCIL OF ROXBY DOWNS AUDIT COMMITTEE

Reviewed March 2018

1. ESTABLISHMENT 1.1. Pursuant to Sections 36(1)(c) and 126 of the Local Government Act 1999 ('the Act'), the

Council establishes a committee to be known as the Municipal Council of Roxby Downs Audit Committee (“the Committee”).

1.2. By operation of the Roxby Downs (Indenture Ratification) Act 1982, the provisions of the Act which relate to the establishment and meetings of a Council Committee do not apply to the Council. However, in the interests of sound governance and accountability in decision-making, the Council requires the Committee to observe relevant provisions of the Act that are applied to it by these Terms of Reference.

2. FUNCTIONS & OBJECTIVES

The Committee is established consistent with and for the purpose of undertaking the functions set out at section 126(4) of the Act. Specifically, the Committee will undertake the following functions:

2.1. Financial Reporting

2.1.1 The Committee shall monitor the integrity of the financial statements of the Council, including its annual report, reviewing significant financial reporting issues and findings which they may contain.

2.1.2 The Committee shall review:

2.1.2.1 the consistency of, and/or any changes to, accounting policies;

2.1.2.2 the methods used to account for significant or unusual transactions where different approaches are possible;

2.1.1.3 whether the Council has followed appropriate accounting standards and made appropriate estimates and judgements, taking into account the views of the external auditor;

2.1.1.4 the clarity of disclosure in the Council’s financial reports and the context in which statements are made; and

2.1.1.5 all material information presented with the financial statements.

Terms of Reference of the Municipal Council of Roxby Downs Audit Committee – Reviewed March 2018

2 | P a g e

2.2 Internal Controls and Risk Management Systems

The Committee shall:

2.2.1 keep under review the application and effectiveness of the Council’s internal controls and risk management systems; and

2.2.2 review and recommend the approval, where appropriate, of statements to be included in the annual report concerning internal controls and risk management.

2.2.3 review a range of internal policies according to a prescribed schedule.

2.3 External Audit


2.3.1 if requested, assist the Administrator in overseeing the selection process for the external auditor.

2.3.2 if an external auditor resigns, the Committee shall investigate the issues leading to this and decide whether any action is required;

2.3.3 assist the Administrator to oversee the Council’s relationship with the external auditor including, but not limited to:

2.3.3.1 the external auditor’s remuneration, and whether the level of fees is appropriate to enable an adequate audit to be conducted;

2.3.3.2 the external auditor’s terms of engagement, including any engagement letter issued at the commencement of each audit and the scope of the audit;

2.3.3.3 satisfying itself that there are no relationships (such as family, employment, investment financial or business) between the external auditor and the Council (other than in the ordinary course of business);

2.3.3.4 monitoring the external auditor’s compliance with legislative requirements on the rotation of audit partners; and

2.3.3.5 assessing the external auditor’s qualifications, expertise and resources and the effectiveness of the audit process (which shall include a report from the external auditor on the audit committee’s own internal quality procedures);

2.3.4 liaise and meet as needed with the external auditor — the Committee shall meet the external auditor at least once a year to discuss the external auditor’s report and any issues arising from the audit;

2.3.5 review and make comment on the annual audit plan, and in particular it’s consistency with the scope of the external audit engagement;

2.3.6 review the findings of the audit with the external auditor — this shall include, but not be limited to the following:

2.3.6.1 a discussion of any major issues which arose during the external audit;

2.3.6.2 any accounting or audit judgements; and

2.3.6.3 levels of errors identified during the external audit;


3 | P a g e

2.3.6.4 review the effectiveness of the external audit;

2.3.6.5 review any representation letter(s) requested by the external auditor before they are signed by management; and

2.3.6.6 review the management letter and management’s response (if any) to the external auditor’s findings and recommendations.

2.4 Efficiency and Economy Measures


2.4.3 propose and review, as appropriate, the exercise by the Council of the powers under Section 130A of the Act; and

2.5 Strategic and Annual Business Plans


2.5.3 make proposals and/or provide any information relevant to a review of the Council's strategic management plans and/or annual business plan.

2.6 Reporting Responsibilities

The Committee shall make whatever recommendations to the Administrator it deems appropriate on any area within these Terms of Reference where in its view action or improvement is needed there.

2.7 Other Matters


2.7.1 have access to reasonable resources in order to carry out its functions;

2.7.2 be provided with appropriate and timely training, both in the form of an induction program and on an ongoing basis for all members;

2.7.3 oversee action to follow up on matters raised by the external auditors;

2.7.4 at least once a year, formally review its own performance, constitution and terms of reference to ensure it is operating effectively and recommend changes it considers necessary to the Council for approval; and

2.7.5 consider any other matters or undertake any other tasks referred to it by the Administrator and/or the Chief Executive.

3 MEMBERSHIP

3.1 The Committee will comprise three independent members at least one of whom must have financial experience relevant to the functions of the Committee.

3.2 The Presiding Member will be determined by the Council. The term of office for the Presiding Member shall be 3 (three) years.

3.3 The role of the Presiding Member includes:

3.3.1 overseeing and facilitating the conduct of meetings in accordance with the Local Government Act and these Terms of Reference.


4 | P a g e

3.3.2 ensuring all Committee members have an opportunity to participate in discussions in an open and encouraging manner; and

3.3.3 where a matter has been debated significantly and no new information is being discussed to call the meeting to order and ask for the debate to be finalised and the motion to be put.

3.4 The ordinary members of the Committee are appointed for a term of two years.

3.5 Members of the Committee are eligible for re-appointment at the expiration of their term of office.

4 OPERATIONAL MATTERS

4.1 The Committee does not have delegated authority to undertake any powers or functions of the Council. Accordingly, all decisions of the Committee constitute recommendations to the Council.

4.2 The Committee will meet at least four times per year on such dates and at such times as the Presiding Member of the Committee, or the Committee by resolution, may determine. The Council may direct the Committee to hold any additional meetings.

4.3 The Council will provide a support officer for the purposes of co-ordination and preparation of agendas and reports for and minutes of Committee meetings and as a point of contact for all Committee members.

5 NOTICE OF MEETING AND MEETING PROCEDURE

5.1 The Committee shall conduct its meetings in accordance with the Meeting Procedures set out in the Appendix to these Terms of Reference.

5.2 Notice of Committee meetings will be given to members of the Committee pursuant to section 87 of the Act by email or as otherwise agreed by Committee members at least three clear days before the date of the meeting.

5.3 All formally convened meetings of the Committee will be open to the public and a public notice of the meeting will be given by way of publication on the Council’s website.

5.4 A quorum for a meeting of the Committee shall be two members of the Committee.

5.5 A member may, at the discretion of the Chair of the Committee, attend and participate in the meeting by telephone or by other approved electronic means.

5.6 All members of the Committee present at a meeting must vote on a question arising for decision.

5.7 All decisions of the Committee shall be made on the basis of a majority decision of the members present.

5.8 Every member of the Committee has a deliberative vote only. In the event of a tied vote the person presiding at the meeting does not have a second or casting vote.

5.10 Insofar as these Terms of Reference do not prescribe the procedure to be observed in relation to the conduct of a meeting of the Committee, the Committee may determine its own procedure.

5.11 Any decision of the Committee must be supported in the minutes of the meeting by clear reasons for the decision.


5 | P a g e

6 CONDUCT AND DISCLOSURE OF INTEREST

Members of the Committee must comply with the conduct and conflict of interest provisions of the Act. In particular, Sections 62 (general duties), 63 (mandatory code of conduct) and 73-74 (material conflict of interest) must be observed.

7 COUNCIL WORK BY COMMITTEE MEMBERS

At the sole discretion of the Administrator, Committee members may, if requested, perform other work for Council as a separate engagement subject to individual members declaring an interest and refraining from participating in the decision making should that matter come before the Committee for consideration.

8 REMUNERATION

Remuneration (meeting fee) for the independent members will be determined by the Council from time to time.

9 REPORTING

The Presiding Member of the Committee will, where necessary, provide a written report to the Administrator recommending any items that require a specific decision by the Council.

Roy Blight Chief Executive Enc Appendix 1 Meeting Procedures

i | P a g e

MUNICIPAL COUNCIL OF ROXBY DOWNS AUDIT COMMITTEE

APPENDIX 1

MEETING PROCEDURES

1. The Council requires the Committee to observe parts 1, 3 and 4 of the Local Government (Procedures at Meetings) Regulations 2000, which apply in respect of all meetings of the Committee.

2. The decision of the Presiding Member at meetings of the Committee in relation to the interpretation and application of these Meeting Procedures shall be absolute and binding on the Committee.

3. A meeting of the Committee will commence as soon after the time specified in the notice of meeting when a quorum is present.

4. The minutes of proceedings at a meeting of the Committee must include

4.1. the names of the members present at the meeting; and

4.2. the names of the mover and seconder of each motion

4.3. each motion carried or lost at the meeting; and

4.4. any disclosure of interest made by a member.

5. The minutes of the proceedings at a meeting must be submitted for confirmation at the next meeting or, if that is omitted, at a subsequent meeting of the Committee.

6. Business may only be transacted at a meeting of the Committee as follows:

6.1. by way of a motion without notice in support of a recommendation set out in an officer's report, or

6.2. by way of a motion without notice which is accepted by the Presiding Member as suitable having regard to the 'Guiding Principles' at Part 1 of the Local Government (Procedures at Meetings) Regulations, or

6.3. by way of a motion without notice which has been given consent by the meeting, or

6.4. by way of a notice of motion which has been provided in writing (together with a supporting short explanation) to the Committee support officer at least 7 clear days before the meeting at which it is to be considered.

(NOTE: for the purposes of 6.4 the motion must be provided in written form)

7. Only one amendment may be moved in relation to any motion. An amendment to a motion may not be moved by the mover and seconder of the motion.

8. Subject to clause 9 any motion or amendment which is not seconded will lapse.

9. Any motion or amendment may be varied where the mover and the seconder agree.

10. Only the mover of a motion has a right of reply.

11. A member may speak more than once to a motion with the consent of the Presiding Member or the consent of the meeting.

Appendix Meeting Procedures for the Roxby Council Audit Committee – July 2015

ii | P a g e

12. A member does not have a right to speak to any agenda item which is for information only unless the Presiding Member or the meeting grants consent to speak.

13. All other aspects of the meeting procedure at a Committee meeting will be determined at the discretion of the Presiding Member having regard to issues of equity and fairness and the Guiding Principles at Regulation 5 of the Local Government (Procedures at Meetings) Regulations or otherwise with the consent of the meeting.

Note: where the Presiding Member refuses to grant consent to any matter in accordance with these Meeting Procedures and provision is made for consent to be provided by the meeting, the Presiding Member must put the issue to the meeting at the request of the member seeking the consent.




Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018 Title of Report Credit Card Policy Review

1. Purpose To review the Credit Card Policy.

2. Recommendation That the Council adopt and implement the revised Credit Card Policy.

3. Background The Credit Card Policy is due for periodic review.

The purpose of this policy is to ensure that:-

Corporate credit cards are issued and used in the appropriate manner. Clear and concise guidelines outlining corporate credit card use are available for

cardholders; All purchases are accounted for and reported. Strict controls are in place for the use of Cards to eliminate the risk of fraud and

misuse.

4. Discussion The Credit Card Policy has been updated with references to the Administrator being replaced with Chief Executive or Council and Financial Accountant replaced with Group Manager Corporate Services.


Nil 5.2 Resources

Nil


Nil

6. Report Consultation Roy Blight – Chief Executive Audit Committee



7. Attachments

Credit Card Policy

8. Report Authoriser Drew Ellis Group Manager Corporate Services

roxbycouncil POLICY – CREDIT CARD Policy Date 27.06.18

POLICY

Responsible Department Corporate Services





TITLE POLICY – CREDIT CARD

Latest Review Changes 30.05.18


31.08.11, 30.05.13, 21.10.16




Related Procedures:


Corporate Credit Cardholder Agreement Form

roxbycouncil POLICY – CREDIT CARD Policy Date 27.06.18

Page 2

1. INTRODUCTION This policy covers the use of Corporate Credit Cards by Council staff. 2. SCOPE

This policy extends to Council staff who have designated use of Corporate Credit Card. 3. POLICY STATEMENTS

The corporate credit card may only be used for official Council business. Personal purchases or cash withdrawals must not be made, under any circumstances. Use of the corporate credit card should be restricted to items where purchase orders are not accepted or upfront payment is required, e.g. flights, accommodation, or in cases of emergency. Corporate credit cards should not be used to purchase fuel products for Council vehicles except in exceptional circumstances. Purchases over the Internet or telephone are only permitted with approved suppliers as authorised by the Group Manager or Chief Executive. Corporate credit card recipients must comply with the conditions set out in the Corporate Credit Cardholder Agreement (refer Appendix A), which is required to be signed before the corporate credit card can be issued. All cardholders’ expenditure should be approved by the Chief Executive (although each cardholder must sign their tax invoices to confirm they are correct). Cards will only be issued with approval from the Council. The number of, reasons for corporate credit cards issue, and credit limits will be reviewed by the Group Manager Corporate Services annually and a report provided to Council. Any breaches of conditions may lead to disciplinary action, the immediate withdrawal of the facility and possible action under the Criminal Code Act 1995. In the event of loss or theft through cardholder negligence, or a failure to comply with this policy, financial liability may be passed to the cardholder. 4. REVIEW AND EVALUATION

The effectiveness of this Policy will be reviewed and evaluated no less than every two years.

APPENDIX A

Roxby Council

Corporate Credit Cardholder Agreement

I

(insert cardholders name)

Acknowledge and accept the conditions listed below and undertake to comply with them at the time of using my corporate credit card:

a) I am responsible, at all times, to maintain the card in a secure manner and guard against improper use;

b) I will sign the card immediately upon receipt and ensure that I am the only person to use the card;

c) All purchases I make will be for business use of Roxby Council (approved in the Annual Budget) and under no circumstances will I incur private expenses.

d) For Australian purchases I will obtain a tax invoice from the supplier/contractor, which provides a clear description of the goods and/or services provided (“Goods” is not adequate). I realise the corporate credit card (EFTPOS) slip is not sufficient to act as a tax invoice

e) For overseas purchases I will contact the Group Manager Corporate Services for permission and documentation requirements

f) I will forward signed tax invoices to the Creditors Officer immediately upon the purchase being made and certify the correctness of any charge against the card and identify which account number the cost is to be charged to and the reason for the purchase.

g) I will make purchases in accordance with Roxby Council Procurement Policy. h) I will not use the corporate credit card for cash advances; i) I will keep the card secure at all time; j) If my card is lost or stolen, I will immediately inform the Bank and provide a written account of

the circumstances to the Group Manager Corporate Services Officer on the first working day after the loss.

k) I will use the corporate credit card only up to the authorised transaction limit and monthly limit set by the Administrator for me.

l) I will immediately return the card with a full acquittal of expenses to the Group Manager Corporate Services Officer if I cease to be an employee of Roxby Council, or if called upon to do so.

m) If I proceed on long service leave, annual leave or other extended leave, I will ensure all paperwork/tax invoices are forwarded to the Group Manager Corporate Services for reconciliation purposes.

n) Internet purchases will only be made using an encrypted gateway (i.e. web site has an https address).

o) I understand the corporate credit card does not cover purchase of fuel. p) I will reimburse Council for any expense incurred which is not approved by Council. q) I will abide by all corporate credit card responsibilities as outlined by the card provider.

I am aware that if I abuse the use of the corporate credit card or do not abide by the conditions identified in the Corporate Credit Card Policy or the Credit Card Provider, the corporate credit card will be withdrawn and my services may be terminated. Signed (cardholder)

Date

Position

Witness Name

Witness Signature

Date



Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018 Title of Report Rate Debt Recovery Policy Review

1. Purpose To review the Rate Debt Recovery Policy.

2. Recommendation That the Council adopt and implement the revised Rate Debt Recovery Policy.

3. Background The Rate Debt Recovery Policy is due for periodic review. This policy outlines the circumstances under which debt collection will commence and continue through to sale of land for the recovery of unpaid rates.

4. Discussion The Rate Debt Recovery Policy has been updated with references to the Administrator being replaced with Chief Executive.


Nil 5.2 Resources

Nil


Nil

6. Report Consultation Roy Blight – Chief Executive Audit Committee

7. Attachments Rate Debt Recovery Policy

8. Report Authoriser Drew Ellis Group Manager Corporate Services



roxbycouncil POLICY – RATE DEBT RECOVERY POLICY Policy Date 27.06.18

Page 1 of 4

POLICY

Responsible Department Corporate Services





TITLE POLICY – RATE DEBT RECOVERY POLICY

Latest Review Changes Amendments were limited to changing “Administrator” to “Chief Executive”


09.12.15




Related Procedures:



Page 2 of 4

Rates 1. BACKGROUND The Local Government Act 1999 (Act) describes the general principles for payment, remission, postponement and non payment of rates. Section 181(8) of the Act provides that if an instalment of rates is not paid on or before the last day for payment, the unpaid rates will be regarded as being in arrears and a fine of 2% is payable. Any rates that remain in arrears will accrue monthly interest on the amount owing in arrears (including any fines and interest). The rate of interest is variable according to current cash advance debenture rate as at 1st July and is prescribed in Section 181 of the Act. The purpose of this penalty is to act as a deterrent to ratepayers who might otherwise fail to pay their rates on time and to allow Council to recover the administration costs of following up unpaid rates. 2. SCOPE

This policy outlines the circumstances under which debt collection will commence and continue through to sale of land for the recovery of unpaid rates.

3. PROCESS

Fine shall be calculated on or about the fourth working day following the last day to pay. Where an amount of rates remains outstanding after the due date (last day to pay) a notice of overdue rates (Final Notice) will be sent to the ratepayer as per attached sample. Any rates that remain in arrears will accrue monthly interest on the amount owing in arrears (including any fines and interest). The rate of interest is variable according to current cash advance debenture rate as at 1st July and is prescribed in Section 181 of the Act. The interest shall be calculated at the beginning of each month. Section 181(9) of the Local Government Act 1999 states:

a Council may remit any amount payable under section (8) in whole or in part.

Upon written request from a ratepayer and under agreed special arrangements a remission of fines and/or interest may be granted at discretion of the Group Manager Corporate Services. Rates which remain in arrears for a period exceeding thirty days and ratepayer doesn’t have in place

payment arrangement with the Council, debt will be subject to recovery action via Council’s debt

collection agency. The Rates Officer will liaise regularly with Council’s debt collection agency during the rate debt recovery

process.


Page 3 of 4

The debt collection recovery procedures are as follows:

a letter of demand issued by Council’s collection agency with seven days to pay claim (summons) will be issued if rates remain outstanding and no special payment

arrangements have been made if after twenty one days the claim has not been paid (claim personally served by a bailiff

or by post if bailiff unable to serve personally) an Investigation Summons is issued (judgement signed). This affects the ratepayer’s credit rating and a court hearing date

is set that the ratepayer must attend and a Magistrate may make an order for payment (Council is not required to attend Court)

if no payment or contact from the ratepayer is made following the investigation summons (this includes attendance at the Court hearing), a Warrant of Arrest is issued, this also requires the ratepayer to attend Court and a Magistrate may make an order for payment (special arrangements). If ratepayer does not attend court, Magistrate will rule in favour of Council and the ratepayer will be arrested

when rates have been in arrears for three years or more and Council has unsuccessfully pursued all reasonable attempts to secure payment giving regard to hardship constraints by the ratepayer, the Council has the option under Section 184 of the Local Government Act 1999 to pursue recovery of rate arrears through the sale of the respective land

all legal costs (including those accrued during the sale of land process) are recoverable from the ratepayer.

Additional rates that have become owing since the claim was commenced can be included and if a judgement has been obtained, that judgement can be amended to reflect the amount owing, if additional rates have become due in the financial year. Strictly speaking, the Council should plead MCR 24 when proceedings are commenced. Magistrate Court Rule 24(4) states that “a Council constituted under the Local Government Act 1999

making a claim for an instalment of rates may plead the instalment owing and anticipate the other

instalments and fines that may become owing in that financial year – the Council may obtain judgement

and amend any judgement to reflect the amount owing from time to time for that financial year, up to the

total anticipated, by filing a statement of the amount due at that time, which should be served.” Councils under the Local Government Act 1999 can charge rates by up to four instalments. To save the expense of potentially four separate claims sub-rule 24(4) allows Council to sue for the first instalment and then anticipate future defaults within the same financial year. If they occur any judgement can be increased to allow for the later defaults and fines. It may follow that a Council that sued separately for each instalment may be disallowed its costs on all but the first action for failing to avail itself of this cost saving procedure. Section 184 of the Local Government Act 1999 allows Council to sell any property where any rates have been in arrears for three years or more. Council is required to notify the owner of the land, and any other person having an interest in the land, of its intention to sell the land, to provide details of the outstanding amounts, if payment of the full outstanding amount (by cash or bank cheque) is not received within one month, its intention to sell the land. Except in extraordinary circumstances, Council will enforce the sale of land for arrears of rates which will be minuted accordingly. A resolution will be required by Council to authorise the Chief Executive to affix Council’s Seal and sign

any necessary documentation in relation to the sale of the land.


Page 4 of 4

Writing off Bad Debt Section 143 of the Local Government Act 1999 states:

(1) A Council may write off any bad debts owed to the Council-

a. If the Council has no reasonable prospect of recovering the debts;

or

b. If the costs of recovery are likely to equal or exceed the amount to be recovered

(2) A Council must not write off a debt under section (1) unless the Chief Executive Officer has

certified-

a. That reasonable attempts have been made to recover the debt; or

b. That the costs of recovery are likely to equal or exceed the amount to be recovered.

(3) If a council delegates the power to write off debts under this section, the council must set an

amount above which the delegation will not apply.

Council Chief Executive is currently the sole person who can write off any debts owed by Council. However, the Chief Executive may delegate powers to other officers of Council pursuant to Section 44 of the Local Government Act 1999.

4. REVIEW & EVALUATION

This policy will be reviewed and evaluated every year.



Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018 Title of Report Contract Approval – Townscape Maintenance Services

1. Purpose

Approval is sought to enter into a Contract with Stevens Resources (ABN 32 445 502 642) for the provision of Townscape Maintenance Services for a period of five (5) years commencing on 1 August 2018.

2. Recommendation

That the Contract with The Trustee for Thompson Trading Trust trading as Stevens Resources for the provision of Townscape Maintenance Services for a period of five (5) years commencing on the 1 August 2018 be accepted by the Municipal Council of Roxby Downs and the Administrator and Chief Executive be authorised to execute the contract under seal pursuant to S38 of the Local Government Act 1999 between Council and Stevens Resources.

3. Background

Townscape maintenance services are currently provided by Outback Landscaping under contract MW 48/15 (Provision of Horticultural Maintenance and General Operational Services) which expires on 31 June 2018. As an interim arrangement by mutual agreement Outback Landscaping have agreed to continue to provide the service under the same terms and conditions for the period 1 July to 31 July 2018, to enable the successful tenderer sufficient time to resource and set up operations and to finalise contract negotiations. Roxby Council have two (2) staff with responsibility for the contract, which covers both daily operational matters and contractual matters. The new contract provides a five (5) year term contract with more detailed specification of tasks than the existing contract. A Request for Tender (RFT) process was initiated on 30 April 2018 via the Tenders SA website, which closed on 25 May 2018. Four (4) Tenders were received by the closing date. All Tenders received were deemed to conform to the requirements specified in the RFT documents. A Tender Evaluation Team (TET) was formed to assess each Tender. The TET members included:

Superintendent Asset Services – Geoff Thompson Group Manager, Lifestyle and Sport – Tony Weir Group Manager, Essential Services and Assets – Stuart Edwards

Warwick Moyse was appointed as Probity Auditor to ensure the Evaluation process was in accordance with the Evaluation Plan.



A confidential ‘Tender Evaluation Report’ was provided to the Chief Executive for approval of recommendation prior to the completion of this Report.

4. Discussion Utilising an external service provider reduces the need for Council to maintain its own plant and equipment and greater numbers of operational staff. This has been a successful operational model for Council in the past. Stevens Resources have previously provided the Townscape Maintenance Services, and have an existing facility in Roxby Downs. The evaluation team rated the bid by Stevens Resources with the highest scores in all price categories, including:

Fixed Price Works (Grassed areas)

Fixed Rate Works

Fixed Rate Ad Hoc Services

Rates for Quoting and Emergencies

Additionally, the Evaluation Team rated the bid by Stevens Resources with the highest scores in the Non-Price Category, including:

Ranked 1st for experience due to 6 years’ experience within the past 10 years as horticultural contractor.

Ranked equal 1st for tender conformity with RFT documents.

The Tender Evaluation Team was satisfied that Stevens Resources had demonstrated ability to provide the services outlined in the RFT documentation and offers the best value for money.

5. Policy Implications

5.1 Financial/Budget

The 2018/19 budget for Townscape Maintenance Services is summarised as follows:

Acct Number Description

2018/19 budget

14212020 Street Cleaning Richardson Place $ 70,000 14212030 Litter Control $ 18,000 14213020 Pests Plants Expense $120,000 14214040 Parks Maintenance $ 40,000 14214050 Lions Park Maintenance $ 36,950 14215010 Richardson Place Streetscape $ 35,000 14215020 Streetscape General $320,000 14215060 Street Irrigation Maintenance $ 40,000 14215070 Tree Trimming $ 12,000 Total 2018/19 Townscape Maintenance

Budget $691,500

5.2 Resources

Nil


The Contract is based on a services contract model developed by LGA Procurement, and includes comprehensive risk and legislative compliance provisions.


LGA Procurement Local Government Association Mutual Liability Scheme

7. Report Authorisers

Stuart Edwards Group Manager Essential Services & Assets



Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018 Title of Report Chief Executive Update

1. Purpose To provide Council with an update from the Chief Executive since 30 May 2018.

2. For Information 2.1 Woomera Prohibited Area

The Department of Defence is conducting a review of the coexistence arrangements for the operation of the Woomera Prohibited Area. The review will be completed by the end of 2018. The aim of the review is as follows: The 2018 review will deliver a contemporary coexistence framework for the management of the Woomera Prohibited Area (WPA) that:

a) Acknowledges that the WPA is a significant national security asset and that its use by Defence and Australia’s partners will continue to evolve.

b) Balances and responds to evolving Defence and non-defence use including the economic interests within the WPA.

c) Maintains the primacy of Defence use governed by national security and

Defence’s capability needs while committing to continued coexistence with other stakeholders to maximise the economic value of their activities: the resources sector; pastoral operations; Aboriginal communities; and other current and emerging interests.

d) Provides for investment access by non-defence users within a framework that

offers current prospective investors clarity on strategic and national security considerations in granting access.

e) Provides for public and private consultations to inform stakeholders and their

submissions that will contribute to the review.

The Department conducted stakeholder briefings in the region during the week of 12 June. Roy Blight - Chief Executive, Stuart Edwards – Group Manager Essential Services and Assets, Sandy Sumsion – Chair Community Board and Sgt Mel O’Donnell - SAPOL participated in a Roxby Downs briefing on 14 June 2018.

2.2 OZ Minerals

OZ Minerals conducted a briefing on development of the Carrapateena Mining project. Carrapateena is ramping up with completion last week of the airstrip. CASA approval are being sought for operation. A northern wellfield to supply bore water to the mine is being established. This zone extends to the southern border of Andamooka Station and the BHP mine exploration zone. Water quality is poor with water at two times the salinity of seawater. Depth of extraction is in the range of 200-500 metres. Water requirements from the wellfield will be 7ML per day to complement 5ML from the mine operations.



Roxby Downs based contractors have already obtained work on site and have already had an extensive involvement in Prominent Hill.

The main implications for Roxby Downs from the briefing arise from: 1. The power supply to Carrapateena and the replacement of BHP supply for

Prominent Hill. BHP supply to Prominent Hill is forecast to end in 2020. OZ Minerals have contracted Electranet to build the network from Pt Augusta. The line will roughly follow the existing BHP line from the South. The proposed route will skirt the Woomera Prohibited Area and follow the boundary of the Council area on the southern and western side to the take-off point to Prominent Hill. This explains the recent activity along Opal Road with site assessments and investigations. The project has been awarded Section 49 status under the Development Act by the State Government. OZ Minerals expect to be lodging within a week. Stewart Payne has been notified and his details provided to OZ Minerals. The OZ Minerals power supply project will not have a direct impact on Roxby Downs other than freeing up more power capacity to BHP and potential flow on to the township.

2. OZ Minerals have purchased land south of Port Augusta on the northern side of the turnoff to Wilmington for the establishment of a processing plant. An estimated 200,000 tonnes of product will be out loaded from Carrapateena to Port Augusta. This is expected to consist of 30 heavy vehicle movements each way per day.

3. Carrapateena will operate on a fully serviced camp basis with FIFO and bus

transport from Port Augusta preferred. There are no specific plans for a Roxby Downs link at this point. The liveability of the Roxby Downs environment was highlighted to OZ Minerals.

4. Additional exploration under way to prove up new resources to replace current

reserves.

2.3 Human Resources Appointments Name Position Department Dominque Sonneveld Casual Multi-skilled Officer Lifestyle and Sport

Makayla Petkovic Casual Multi-skilled Officer Lifestyle and Sport Denise Foster Casual Multi-skilled Officer Lifestyle and Sport Verity Hollobone Library Team Leader Governance and Community (Internal appointment – previous position Administration Officer) Departures Dominque Sonneveld Casual Multi-skilled Officer Lifestyle and Sport




Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018 Title of Report Development Application Decisions

1. Purpose

To inform the community of the Development Application Decisions.

2. For Information

The following is listed as the Development Application processed from 31 May 2018 to 26 June 2018. 692/011/18 692/013/18

3. Attachments Development Register.

4. Report Authorisers Danielle Moore Governance Support



of 1Page No.

Printed on: 7/06/2018 at 14:56

DEVELOPMENT APPLICATION SYSTEM

MONTHLY COUNCIL REPORT OF BUILDING APPROVALS

Month

Current Period End Date :

31/05/2018 26/06/2018To

30-Jun-2018

692/011/18

Permit No. Applicants Details

Stephen Moss

Builder Details

Watki Carpentry

Site of Building Description of Work

Valuation $3000.00

Floor Area 50.40

Ward : Type of Building :

VG No. : 6906636002

Owners Name & Address : S E & K MOSS 100 Tiliqua Cres Roxby Downs SA 5725

100 Tiliqua Crescent

Roxby Downs 5725 SA

Free Standing Verandah

Alteration and/or Additions

692/013/18

Permit No. Applicants Details

Mathew Smith

Builder Details

Cowell Electric

Site of Building Description of Work

Valuation $6000.00

Floor Area 50.00

Ward : Type of Building :

VG No. : 6906482007

Owners Name & Address : M D SMITH 10 Santalum Way Roxby Downs SA 5725

10 Santalum Way

Roxby Downs 5725 SA

Shed

Alteration and/or Additions



Phone 08 8671 0010


ABN: 68 284 130 046


Meeting Date 27 June 2018 Title of Report Grant Register

1. Purpose To report on the status of Grant Applications seeking external funding for noting only.

2. For Information STARCLUB Representation to Minister Hon Corey Wingard seeking restoration of funding. Council is currently awaiting delivery of funding agreements Sport and Recreation Forum – Pump Track The development phase of this project will include the recruitment of external funding.




15/2/2018 Tony Weir Office for Recreation and Sport STARCLUB Field Officer Program 2018-2021 358,209$

15/3/2018 ORS offer

$35,000 x 3 years

$105,000

$55,734 x 3 years $167,202

$191,007 over 3 years

Representation to Minister Hon Corey Wingard seeking restoration of funding.

Currently awaiting delivery of funding agreements.

11/4/2018 Tony Weir Office for Recreation and Sport Female Friendly Change Rooms for Recreation Precinct 568,000$ Pending 500,000$ 50,000$

SANFL $8,000Roxby Downs Junior Football Assoc $5,000Far North Football League $5,000

Application lodged 11 April 2018

4/5/2018 Tony Weir BHP

Sport and Recreation Forum - Pump Track - Design and Consulting Fees to Develop a Multipurpose Pump Track

23,810$

$23,810 to support the design and consulting fees to develop a multipurpose pump track

$ 23,810 $50,000 for implementation

The development phase of this project will include the recruitment of external funding.

This grant was applied for by the Sport and Recreation Forum, Council supports this grant application.

Municipal Council of Roxby Downs Grant Register white print

Date Applied Manager Funding Body Project Total Cost Grant funding

sought

Council component proposed

Other funding CommentsOutcome