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NOTICE OF MEETING

Notice is hereby given to His Worship the Mayor and Councillors that the next meeting of Council will be held in the Alexandrina Council Community Chambers “Wal Yuntu Warrin”

11 Cadell Street, Goolwa on Monday 15 January 2018 commencing at 5.00pm

Your attendance is requested. 4.30pm Afternoon Tea 5.00pm Commencement of Council Meeting

Glenn Rappensberg Chief Executive Officer

10 January 2018

AGENDA FOR THE COUNCIL MEETING

TO BE HELD ON MONDAY 15 JANUARY 2018 IN THE COUNCIL COMMUNITY CHAMBERS “WAL YUNTU WARRIN” GOOLWA

TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE NO.

1. CONFIRMATION OF MINUTES .......................................................................................... 5

2. ADJOURNED DEBATE ....................................................................................................... 5

3. QUESTIONS WITHOUT NOTICE ....................................................................................... 5

4. QUESTIONS WITH NOTICE ............................................................................................... 5

5. NOTICES OF MOTION ....................................................................................................... 5

6. PETITIONS .......................................................................................................................... 5

6.1 Petition - Construction of Permanent Footpath on Southern Side of Underwood Avenue, Goolwa. .................................................................................... 5

7. DEPUTATIONS/REPRESENTATIONS ............................................................................... 6

7.1 Representation - Footpath in Underwood Avenue, Goolwa Beach ........................... 6

7.2 Representation - Encounter Coast Surfing Reserve .................................................. 6

8. INFRASTRUCTURE & ASSETS - REPORTS FOR COUNCIL DECISION ......................... 7

8.1 Sandergrove Road Streetscape Plans - Community Consultation Outcome ............. 7

8.2 Meals on Wheels (SA) Inc Surrender of Lease ....................................................... 11

8.3 The Port Milang Historic Railway Museum Inc. - Lease and Road Rental Permit ...................................................................................................................... 13

8.4 Goolwa Surf Life Saving Facility - Request for CWMS Fees Exemption ................. 16

8.5 Alexandrina Sustainable Agricultural Round Table - Minutes From 7 December 2017 ....................................................................................................... 20

9. ENGINEERING & ENVIRONMENT - REPORTS FOR COUNCIL DECISION ................... 23

9.1 Fleurieu Regional Waste Authority Draft Business Plan 2017-2020 ........................ 23

10. ORGANISATION & COMMUNITY - REPORTS FOR COUNCIL DECISION ..................... 26

11. ECONOMIC DEVELOPMENT, INNOVATION & CULTURE - REPORTS FOR COUNCIL DECISION ........................................................................................................ 26

12. OFFICE OF THE CHIEF EXECUTIVE OFFICER - REPORTS FOR COUNCIL DECISION ......................................................................................................................... 26

12.1 Safe Environment Framework - Policy Approval ..................................................... 26

12.2 Community Donations Report - December 2017 ..................................................... 29

12.3 Southern and Hills Local Government Association - Presidency and Membership ............................................................................................................. 32

12.4 Request from The Goolwa and District Ratepayers' and Residents' Association .............................................................................................................. 33

13. REPORTS FROM SECTION 41 & OTHER COMMITTEES OF COUNCIL ....................... 34

13.1 Environmental Advisory Panel - Minutes 6 December 2017 .................................... 34

14. INFRASTRUCTURE & ASSETS - REPORTS FOR INFORMATION ................................ 35

14.1 Strathalbyn Community Advisory Panel Minutes of Meeting held 28 November 2017 ....................................................................................................... 35

15. ENGINEERING & ENVIRONMENT - REPORTS FOR INFORMATION ............................ 36

16. ORGANISATION & COMMUNITY - REPORTS FOR INFORMATION .............................. 36

17. ECONOMIC DEVELOPMENT, INNOVATION & CULTURE - REPORTS FOR INFORMATION ................................................................................................................. 36

18. OFFICE OF THE CHIEF EXECUTIVE OFFICER - REPORTS FOR INFORMATION ................................................................................................................. 36

19. MAYOR'S REPORT .......................................................................................................... 36

20. ELECTED MEMBERS' REPORTS (INCLUDING VERBAL UPDATES) ............................ 36

21. CONFIDENTIAL REPORTS .............................................................................................. 36

21.1 Returned and Services League Goolwa Sub Branch Incorporated (Confidential ............................................................................................................ 36

22. CLOSURE ......................................................................................................................... 37

Alexandrina Council

Alexandrina Council of 37 Council Agenda Monday 15 January 2018

REPORT AND AGENDA

FOR THE COUNCIL MEETING TO BE HELD ON MONDAY 15 JANUARY 2018

IN THE ALEXANDRINA COUNCIL COMMUNITY CHAMBERS GOOLWA COMMENCING AT 5.00PM

An audio recording of this meeting is being made for minute-taking purposes and will last the length of the open meeting. The audio file will be available on the Council website after the

draft Minutes have been circulated PRESENT APOLOGIES Cr Tuckwell IN ATTENDANCE GALLERY LOCAL GOVERNMENT PRAYER Almighty God, we humbly beseech thee to grant thy blessing upon the works of this Council, guide us in our deliberations for the advancement and the true welfare of the people of the district. The Alexandrina Council and its communities acknowledge the Ngarrindjeri people as the traditional custodians of the lands and waters of our Council district.

CONFLICT OF INTEREST

Elected Members are reminded of the requirements for disclosure by Members of any conflict of interest in items listed for consideration on the Agenda. Section 74 of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council prior to consideration of that item on the Agenda. Each Member of a Council has a duty to vote at all meetings unless excepted by legislation. The major exception being where a Member has a conflict of interest.

Alexandrina Council


1. CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 18 December 2017. Recommendation That the Minutes of the Alexandrina Council Meeting held on Monday 18 December 2017 as circulated to members be received as a true and correct record.

2. ADJOURNED DEBATE

Nil

3. QUESTIONS WITHOUT NOTICE

4. QUESTIONS WITH NOTICE

Nil

5. NOTICES OF MOTION

Nil

6. PETITIONS

6.1 Petition - Construction of Permanent Footpath on Southern Side of Underwood Avenue, Goolwa.

File Ref: 14.67.003 Report Author: Anne Liddell (Manager Governance and

Strategy) Total Number of Signatories: 40

Purpose To receive a petition from residents of Underwood Avenue Goolwa to consider and grant the following requests: 1. That a permanent footpath be constructed on the southern side of

Underwood Avenue. 2. That the Council undertake all necessary works on Underwood Avenue in

order to provide an appropriate level of safety for all users of the Avenue, especially pedestrians, cyclists and motorists; we submit that at a minimum there be roundabouts constructed at the Eaton Road and at the Bradford Road intersections with at least two raised pedestrian priority crossing areas immediately preceding and proceeding the Tugwell Avenue intersection due to poor visibility from both sides of the intersection. We

Alexandrina Council


submit that there needs to be at least two further raised pedestrian priority crossing areas in the roadway to protect pedestrians crossing the Avenue with the concomitant reduction of the speed of motor vehicles.

3. That the Council give the highest possible priority to previously planned

Capital Works for Underwood Avenue in the 2018/2019 Alexandrina Council Budget planning program. The previous capital works planned for Underwood Avenue were relegated to the 'beyond 10 year program' as Eaton Road was instead prioritised as the 'bikeway and pedestrian program' of capital works.

4. That these requests be given consideration within the Alexandrina Council's

Budget planning process for its 2018/2019 Capital Works program. REFER ATTACHMENT 6.1 (page 2) Recommendation That the petition be received and a report be brought back to Council.

7. DEPUTATIONS/REPRESENTATIONS

7.1 Representation - Footpath in Underwood Avenue, Goolwa Beach

Purpose Ms Andrea Slattery to make representation to Council, on behalf of residents at Underwood Avenue, Goolwa Beach, in relation to a request for a permanent footpath to be constructed on the southern side of Underwood Avenue, Goolwa Beach.

7.2 Representation - Encounter Coast Surfing Reserve

Purpose Ms Nisa Schebella from the Encounter Coast Surfing Reserve Steering Committee to make a representation to inform Council of their bid to the National Surfing Reserve organisation to have the south coast region from the western end of Parsons Beach to Goolwa Beach dedicated as a National Surfing Reserve.

Alexandrina Council


8. INFRASTRUCTURE & ASSETS - REPORTS FOR COUNCIL DECISION

8.1 Sandergrove Road Streetscape Plans - Community Consultation Outcome

File Ref: 9.24.003 Officer Resp. for Report: Simon Grenfell (General Manager

Infrastructure and Assets) Stewart Ratcliff (Infrastructure Manager) Strategic Plan:

* Aspiration: Activate our Spaces * Outcome: Livability of Townships and Rural Areas * Strategy: Expand and renew community infrastructure

for economic, community and environmental benefit

* Strategic Priority: Nil

ESEC Impact/Benefit:- * Environmental: Provide a greener landscape to enhance

visual amenity and a cooler urban environment.

* Social: Safer infrastructure by means of dedicated bike lanes, pedestrian footpaths and refuge island crossings.

* Economic: An enhanced town entrance via streetscape and infrastructure upgrade will improve the appeal of Strathalbyn as a tourist destination.

* Cultural: Provide an integrated identity for the Strathalbyn township residents and visitors.

Purpose To provide Council with the outcomes of the Sandergrove Road Streetscape public consultation and to seek Council’s endorsement to finalise the streetscape design. Recommendation 1. That Council receives this report and the consultation feedback received

during the Sandergrove Road Streetscape public consultation. 2. That Council endorse the changes incorporated within the Sandergrove

Road Streetscape design in response to the Sandergrove Road Streetscape public consultation.

3. That Council endorse Administration to proceed with finalising the

Sandergrove Road Streetscape design and construction documentation.

Alexandrina Council


Background At the 9 October 2017 Council meeting, Council resolved to commence a three week public consultation period for the Sandergrove Road Streetscape project.

The three week consultation period commenced 26 October 2017 and ran to 15 November 2017. During this period, staff members placed a display of the proposed streetscape design in the Strathalbyn Library and Community Centre. Public consultation was advertised via local newspapers and Council social media platforms. Both infrastructure and planning staff attended two ‘open days’ on 26 and 27 October 2017 to discuss designs, themes and concepts with community members. During those two days approximately 100 community members attended.

Discussion Sandergrove Road Streetscape community feedback was received in both verbal and written form and included detailed discussion with community members during the open days, and during the following weeks. A total of 15 written submissions were received during this period, and a summary of the feedback received is documented below. REFER ATTACHMENT 8.1(A) Public Consultation Feedback (page 10) Community Feedback

The majority (estimated at 95%) of feedback received was very positive and extremely welcoming of the proposed Sandergrove Road Streetscape upgrade.

Regular recognition and support for the overall design quality and theming was received.

Consistent support for long term stormwater solutions being incorporated, with the transformation of the unmade road edges into formed road, gutter, bike lanes, garden beds and footpaths well supported.

Repeated recognition of the significant investment and enhancement toward ‘their’ town, and improvement to a major Strathalbyn gateway.

Regular recognition of the value of town aesthetics for locals and visitors alike.

Repeated favourable feedback on the use of natural materials, natural themes and use of greenspace to enhance a street.

A number of community members did express their desire for no change at all, and supported saving of money. This represented a minor percentage of views expressed (<2% of total respondents).

Within discussions, a number of community members did express their views on a range of design topics. These views were explored, and where practicable, solutions were offered by staff. A number of these items are documented below, and positively, the majority of these items were easily resolved.

Alexandrina Council


Community Suggestions and Improvements; a) Request for extra driveway gutter crossover to be placed in the kerbing

adjacent to 41 Sandergrove Road. b) Request for the inclusion of bin bays, or clear areas for bin placement,

adjacent to a number of unit and community title developments. c) Request for the relocation of a garden seat at 11 - 13 Sandergrove Road,

which was viewed by an adjacent home owner as a possible noise generator. d) Request for additional roadside car parking at various locations along the

length of Sandergrove Road. e) Request to ensure road lane widths are sufficient for large vehicles and farm

machinery. f) Request to revise proposed heritage sign colour, from bright orange to a more

‘rustic’ orange. g) Request for areas to accommodate long vehicle parking for trucks. h) Request for the Sandergrove Road / Milne Road roundabout to be beautified,

via garden bed. i) Request for ‘Welcome to Strathalbyn’ entry signage as drivers approach from

Goolwa. j) Request for a ‘sculpture walk’ to be included along Sandergrove Road, with

streetscape features to incorporate motifs of local flora and fauna, and symbols of indigenous heritage

k) Request for mosaic tiles to be incorporated into the seating areas. l) Request to reconsider the inclusion of bike lanes in the design.

In response to feedback received, staff have sought to accommodate feedback where practicable. When considering suggestions, staff have been sensitive to the overall design theme, road and pedestrian safety and importantly budget implications. Positively, the vast majority of suggestions have been accommodated to ensure the streetscape reflects the wishes of community, with exception to the following items: g) Long vehicle parking (trucks, caravans, other) has not been accommodated

along this portion of Sandergrove Road due to the large number of roadside constraints including electrical cabinets, light poles, street trees and primarily residential driveways. Opportunity for long vehicle parking has been identified with the Strathalbyn Traffic, Parking and Streetscape Plan adjacent to the railway land. At present, long vehicles are able to park along South Terrace close to Council’s Visitor Information Centre.

j) The suggested ‘sculpture walk’ could be considered as a future dedicated art project and is considered at this time, outside of the streetscape scope.

k) An option for the use of mosaic tiles will be detailed and costed by the architects and could be incorporated, subject to budget.

l) Bike lanes will remain along this portion of Sandergrove Road. Bike lanes are a requirement stipulated by DPTI. The current road configuration does not cater for cyclists and is considered unsafe. The inclusion and provision of bike lanes will encourage an increase in bike usage throughout Strathalbyn and surrounds.

Alexandrina Council


All supported revisions have now been included on the Sandergrove Road Streetscape plans and are attached for reference. REFER ATTACHMENT 8.1(B) Design Layout (page 25)

Statutory Responsibilities The Sandergrove Road Streetscape design has been undertaken with technical reference to Austroads road design standards and will be subject to the design approval of the Department of Planning Transport and Infrastructure (DPTI) as the road authority in this location. DPTI has been involved during all phases of the design development. Community Engagement The Sandergrove Road Streetscape project consultation was performed during a three week period from 26 October to 15 November 2017. Consultation was advertised via local newspapers and Council social media platforms. Council staff facilitated and attended two open day sessions to answer community questions. Feedback received was over-whelmingly positive, with 15 written submissions received and approximately 100 community members viewing and discussing plans. Financial & Economic Implications The Sandergrove Road Streetscape Project is contained within Council’s current Long Term Financial Plan. A capital budget of $750,000 in 2017-18 and $830,000 in 2018-19 has been allocated to realise the outcomes of the Sandergrove Road Streetscape project. These minor amendments to the design can be accommodated within the existing budget allocations. Risk Assessment The risks associated with the Sandergrove Road Streetscape public consultation outcomes are considered low as all statutory requirements have been met or exceeded. Summary Council staff have undertaken public consultation for the Sandergrove Road Streetscape project and now bring the outcomes of that consultation process to Council for information, and decision.

Alexandrina Council


8.2 Meals on Wheels (SA) Inc Surrender of Lease

File Ref: 9.24.003 and Contract 240 General Manager Resp. for Report: Simon Grenfell (General Manager

Infrastructure and Assets) Report Author: Stewart Ratcliff (Infrastructure Manager) Strategic Plan:

* Aspiration: Participate in Wellbeing * Outcome: Collaborative Community Ventures * Strategy: Better utilise existing community facilities

and assess purpose and fit for emerging trends and needs

* Strategic Priority: Nil ESE Impact/Benefit:-

* Environmental: Nil impact * Social: Loss of potential community service

* Economic: Nil impact. * Cultural: Native Title exists over portion of this

reserve and remains unaffected by the surrender of the lease.

Purpose The surrender of the lease agreement with Meals on Wheels (SA) Inc. over a portion of Lot 227 Farquhar Street Goolwa requires execution under seal, pursuant to a resolution of Council.

REFER ATTACHMENT 8.2 (page 27) Recommendation That the Mayor and Chief Executive Officer be authorised to sign and seal the Deed of Termination and Surrender document in order for Meals on Wheels (SA) Inc. to relinquish the lease agreement over a portion of Lot 227 Farquhar Street Goolwa Crown Record Volume 5754 Folio 614. Background Lot 227 Farquhar Street Goolwa is a parcel of Department of Environment Water and Natural Resources (DEWNR) community land, dedicated to Council’s care and control for community purposes. In 2008, Meals on Wheels (SA) Inc. approached Council seeking use of a portion of the land for the purpose of building a kitchen facility for the preparation of meals for the local community.

Alexandrina Council


At the 2 February 2009 Council meeting, after a period of public consultation, consent was granted to enter into 21 year ground lease agreement with Meals on Wheels (SA) Inc. over a 37 metre x 15 metre portion of Lot 227 Farquhar Street Goolwa (ACF0989). The lease provided Meals on Wheels with the security of land tenure required in order to build the new facility. The lease commenced on the 1 February 2009 and would have expired on the 31 January 2030.

Discussion

On 15 June 2009, Council approved a deferral of the facility build for 12-18 months due to the economic downturn (ACS09100).

On 20 September 2010, Meals on Wheels (SA) Inc. advised they had to prioritise their capital expenditure and requested a long term deferment for approximately 3-5 years for the construction of the Goolwa facility whilst retaining the ground lease (ACS10207). On 3 November 2017, Meals on Wheels (SA) Inc. formally notified Council they must relinquish the lease on Farquhar Street due to changing circumstances within the organisation. The Deed of Termination and Surrender documents have been signed by Meals on Wheels (SA) Inc. and now require execution under seal in order for the surrender to be finalised.

Statutory Responsibilities Section 202 Local Government Act 1999 – Alienation of community land by lease or licence. Section 38 Local Government Act 1999 – Use of the common seal. Community Engagement Community consultation is not required in order for Council to consent to the request from Meals on Wheels (SA) Inc. to terminate and surrender this lease.

Financial & Economic Implications The lease was issued at a peppercorn rental fee in 2009. There are no budgetary amendments or financial impacts for Council associated with the surrender of this lease. There is no cost to Council associated with reverting the leased portion of the reserve back into open space as no reinstatement works are required.

Risk Assessment When referencing the Alexandrina Council’s Risk Management Matrix and Policy, the risk rating associated with the adoption of the recommendation contained in this report is considered to be low as all statutory requirements have been met.

Alexandrina Council


There is no risk to Council associated with reverting the leased portion of the reserve back into open space. The Department of Environment Water and Natural Resources will be notified of the surrender of the lease once executed. Summary Meals on Wheels (SA) Inc. has advised Council they will relinquish their lease over a portion of reserve at Lot 227 Farquhar Street Goolwa. The Deed of Termination and Surrender documents require execution under seal, pursuant to a resolution of Council.

8.3 The Port Milang Historic Railway Museum Inc. - Lease and Road Rental Permit

File Ref: 9.24.003 16.51.128 General Manager Resp. for Report: Simon Grenfell (General Manager


* Aspiration: Innovate throughout our Region * Outcome: Productive Community Assets * Strategy: Expand and renew community infrastructure

for economic, community and environmental benefit

* Strategic Priority: Alexandrina Experience ‘Just Add…’ ESEC Impact/Benefit:-

* Environmental: Nil. * Social: Provides community opportunity to

participate in sustainable community and historical recreational activities for educational and lifestyle purposes.

* Economic: Minor income to lessee from fundraising sales reinvested into site management and ongoing maintenance requirements.

* Cultural: Support of Council facilities that meet community needs.

Purpose

To request Council consent to the twenty one year community lease agreement and associated road rental permit with the Port Milang Historic Railway Museum Inc. for continued occupancy of a portion of Lot 5 Daranda Terrace, Milang.

REFER ATTACHMENT 8.3 (page 29)

Alexandrina Council


Recommendation 1. That Council grants consent to the lease agreement with the Port Milang

Historic Railway Museum Inc. for continued occupancy of a portion of Lot 5 Daranda Terrace Milang, Crown Record Volume 5913 Folio 252 for historic railway museum purposes for a term of 21 years from 1 October 2017 to 30 September 2038.

2. That the Mayor and Chief Executive Officer be authorised to sign and

seal the lease document including any exercised rights of renewal up to the maximum term of 21 years.

3. That Pursuant to Section 221 of the Local Government Act 1999, Council

grants an authorisation for structures placed on road reserve adjacent to Lot 5 Daranda Terrace Milang, Crown Record Volume 5913 Folio 252 by the Port Milang Historic Railway Museum Inc. in accordance with the conditions of the Road Rental Permit, for a term commencing 1 October 2017 to 30 September 2038.

Background The Port Milang Historic Railway Museum Inc. entered into a 21 year lease with Council on 1 October 1996. This lease expired on 30 September 2017. The Port Milang Historic Railway Museum Inc. operates from a portion of land owned by the Department Environment, Water and Natural Resources (DEWNR) and dedicated to Council’s care and control for recreational purposes.

Since forming in 1990, the Museum has grown steadily through the dedication of local volunteers, with the committee making substantial progress during this time in transitioning the site from a community museum into a significant and appealing visitor destination. In June 2017, the Port Milang Historic Railway Museum Inc. sought Council consent to enter into a further 21 year lease agreement on expiry of their current lease in order to continue to develop the historic railway site for community purposes. Two railway precinct proposals were put forward (as attached) to the lease, identifying the future works proposed on the site to expand the attractions and increase its appeal. Discussion At the 6 November 2017 Council meeting, consent was granted to proceed to public consultation on the proposed lease and road rental permit (ACM17466). Public consultation was undertaken between 30 November 2017 and 5 January 2018 with no submissions received.

Alexandrina Council


Statutory Responsibilities Section 202 of the Local Government Act 1999 – Alienation of community land by lease or licence. Section 221 of the Local Government Act 1999 – Alteration of a road. Section 38 of the Local Government Act 1999 – Use of the Common Seal.

Community Engagement

As the term of the proposed lease and road rental permit exceeds five years, community consultation was required. Pursuant to the Local Government Act 1999 and Council’s Public Consultation Policy, community consultation was undertaken between 30 November 2017 and 5 January 2018 through advertising in the local newspaper, Council website and touch screens in Council Offices. On the close of public consultation, no submissions had been received.

Financial Implications

In accordance with Council’s Annual Fees and Charges, the lease is deemed community use. As such, no annual lease fee or road rental fee is intended to be applied.

Risk Assessment When referencing the Alexandrina Council’s Risk Management Matrix and Policy, the risk rating associated with the adoption of the recommendation contained in this report is considered to be low as all statutory requirements have been met. The proposed lease of a portion of this land by the Port Milang Historic Railway Museum Inc. for ‘Historic Railway Museum and associated purposes’ is deemed consistent with the dedication purpose.

Summary

Administration has negotiated the terms of, and held public consultation for, a proposed 21 year lease and associated road rental permit with the Port Milang Historic Railway Museum Inc. for continued occupation of a portion of Lot 5 Daranda Terrace, Milang for historic railway purposes. As custodians of the land, Council consent to the lease and road rental is required. The documents require execution under seal, pursuant to a resolution of Council.

Alexandrina Council


8.4 Goolwa Surf Life Saving Facility - Request for CWMS Fees Exemption

File Ref: 9.24.003 General Manager Resp. for Report: Simon Grenfell (General Manager


* Aspiration: Activate our Spaces * Outcome: Vibrant Communities * Strategy: Encourage community ventures and options

for participation across sport and recreation for our wellbeing.

* Strategic Priority: Something for Every Age, At Every Stage

ESEC Impact/Benefit:- * Environmental: Environmental impacts will be assessed

during the planning assessment process. * Social: The redevelopment of the Surf Life Saving

facility will provide a more permanent and increased surf lifesaving presence at Goolwa Beach.

* Economic: The redevelopment may involve a contribution by Council in accordance with the Plexus Report.

* Cultural The site of the proposed development is considered to be of high cultural significance. Consultation will occur with the NRA during the assessment process.

Purpose To seek Council decision upon a written request received from Surf Life Saving SA, on behalf of Goolwa Surf Life Saving Club, to waive the CWMS Connection Fee and annual CWMS Service Charge applicable to the Goolwa Surf Life Saving Club development (DA 455/1043/15). Recommendation 1. That Council does not endorse the Goolwa Surf Life Saving Club’s

request to waive their financial component of the CWMS Connection Fee and Annual Service Charge applicable to Development Application 455/1043/15.

2. That prior to a CWMS Connection Fee and annual CWMS Service Charge

being applied, Council staff facilitates an independent review of the calculated waste water volume generated from within the Goolwa Surf Life Saving Club facility in order to review the applicable CWMS Connection Fee and ongoing annual CWMS Service Charge to be applied.

Alexandrina Council


Background At the 15 May 2017 Council meeting, Council approval was granted for the Goolwa Surf Life Saving Club Development Application (DA) 455/1043/15 to proceed to the Planning Department for assessment. Council support was provided via ACM 17171. To follow, Goolwa Surf Life Saving Club facility plans were assessed by Council’s Planning Department and as a requirement of the Development Act 1993, referred to all relevant authorities for comment. In addition, as a Non-Complying form of development, facility plans were made available to the greater community for comment via Category 3 Notification on 27 July 2017. On 19 October 2017 Council’s Assessment Panel considered all advice received during both the Referral and Category 3 processes and provided approval for Planning Consent to be issued. Planning Consent for DA 455/1043/15 was provided to the Goolwa Surf Life Saving Club on 21 November 2017.

Discussion As a result of Planning Consent being issued, Surf Life Saving SA and Goolwa SLSC have further refined the facility plans and have been working closely with Infrastructure and Assets Division staff to establish overall project responsibilities, shared infrastructure costs, and budget implications for all parties. At the 12 December 2017 Council Briefing, Council staff presented the Goolwa Beach Surf Life Saving Club Update – December 2017. This update sought to provide Elected Members with a project update documenting key items including facility components, estimated project timing, project costs and Council’s Long Term Financial Plan budget resources allocated to this development. REFER ATTACHMENT 8.4 (page 64) One item documented, was a request received on 22 November 2017 from the Goolwa SLSC, via Surf Life Saving SA, for Council to consider waiving the applicable CWMS Connection Fee and ongoing annual CWMS Service Charge.

By way of background, any new or modified facility or dwelling is subject to Council’s CWMS Connection Fee and ongoing annual CWMS Service Charge. The CWMS Connection Fee and annual CWMS Service Charge are applied via a “user pays” model (as prescribed by ESCOSA) and are implemented as an outcome of Council’s adopted CWMS Policy and 2017/18 Adopted Fees and Charges.

Within the Alexandrina Council region, where a waste water network exists,

Council holds a statutory responsibility to effectively and sustainably manage and treat waste water in strict accordance the Water Industry Act 2012 and the Department of Health industry standards. As such, Council’s CWMS service is managed by Council at a substantial cost – representing approx. $3.5 million capital expenditure and $4.8 million operating expenditure in the 2017/18 financial

Alexandrina Council


year. These costs are accommodated via the users of the service who contribute to the ongoing sustainable management of the system via payment of a ‘one-off’ CWMS Connection Fee and an annual CWMS Service Charge.

Under the Water Industry Act 2012, Council’s CWMS schemes must cost recover

over the medium to long term. This means if one service user is not contributing to these costs, this cost is borne by all the other users of the network.

All CMWS fees calculated are standardised by township and are calculated directly

from the wastewater volumes generated from within a facility. Importantly, Council staff do not calculate expected wastewater volumes, rather, an independent hydraulic engineer working on behalf of the applicant (or the Club in this case), provide these volumes. Calculations are based upon their expected patronage, peak water generated and industry Codes and Standards.

The Club’s hydraulic engineer has calculated a peak volume of 17,380 litres per

day being generated from within the facility overall. This volume comprises 75% (or 13,035 litres per day) being generated from within the SLSC itself (club toilets, showers, change rooms, kitchen, bar and garage) and 25% (or 4,345 litres per day) being generated from within the Council’s Public Toilet component (toilets and vanities).

Based upon the Club’s current hydraulic engineering advice, calculations for the

CWMS Connection Fee and annual CMWS Service Charge are as follows:

Fee / Charge Total Value Goolwa SLSC (75%)

Council (25%)

CWMS Connection Fee

$ 89,250 $ 66,937 $ 22,313

Annual CWMS Service Charge

$9,537

$ 7,152

$ 2,385

As such, the Goolwa SLSC is now seeking exemption from payment for their component of the CWMS Connection Fee, amounting to $66,937. In addition, they are also seeking exemption from payment of their component of the ongoing annual CWMS Service Charge, amounting to $7,152 per annum.

The Goolwa SLSC is seeking this exemption based upon the Club’s view that they provide an important community service to all. They are also seeking to reduce project costs where possible, to assist with internal budget pressures. In recognition of budget pressures and to assist the Goolwa SLSC, at the 12 December 2017 Council Briefing, Council staff highlighted a number of opportunities that could be considered to assist with this request. Primarily, prior to a CWMS Connection Fee and the annual CWMS Service Charge being issued or

Alexandrina Council


applied to this development, Council staff could facilitate a detailed review of the peak water usage expected from within the facility. This review may, or may not, result in a reduction of expected water volumes. This in turn, will reflect directly upon the value of both the CWMS Connection Fee and annual CWMS Service Charge to be applied to this development – for both Club and Council. Importantly, these CWMS fees are only applied at the time of a development being physically connected to the Council network. This development is estimated to commence during mid 2018 with a completion date anticipated at mid to late 2019. As such, time does exist for this review to be performed and the results applied. In addition, future measures could also be employed to monitor the actual water volumes generated from with the facility via a pump station flow metre. At present, this method is considered premature and Council staff suggests a review of the facility’s expected water volumes, inclusive of peak flows, will provide an informed outcome. Statutory Responsibilities The Development Application has been administered in accordance with the requirement of the Development Act 1993 and Development Regulations 2008.

Community Engagement

The Development Application process undertaken has included mandatory referrals as required pursuant to Section 37 of the Development Act 1993 and Schedule 8 of the Development Regulations 2008. No community engagement is required relative to this Agenda item.

Financial & Economic Implications Alexandrina Council’s Long Term Financial Plan, allocates an operating contribution of $1 Million to Surf Life Saving SA toward the upgrade of the three Surf Life Saving facilities located within the Alexandrina Council district. Additionally, Council has allocated a further $1.33 Million in capital expenditure during 2017-18 to 2019-20 financial years, for the Goolwa Beach Masterplan development including some capital components of the SLSC facility. External funding will also be sought in future years to assist with supplementing expenditure. Should Council resolve to endorse the Club’s request to waive their component of the CWMS Connection Fee, this would result in the loss of $66,937 of potential income. If the request to waive the annual CWMS Service Charge is approved, the Club’s calculated charge of $7,152 per annum (indexed annually) would need to be covered by the other users of the scheme each year, for the entire period that the fee is waived.

Alexandrina Council


In accordance with Council’s existing policy, it is important to note that no other CWMS customers currently have their annual Service Charge waived. It is considered appropriate that all users of the schemes contribute to the annual operating costs. Approving this request is likely to create a precedent that may lead to many more requests of this type being received and may ultimately result in the annual CWMS Service Charge requiring a steep increase in the future. Risk Assessment When referencing the Alexandrina Council’s Risk Management Matrix and Policy, the risk rating associated with waiving both the CWMS Connection Fee and annual CWMS Service Charge is considered to be medium. The Council’s adopted positon requires that new, or modified developments, contribute financially towards the management and maintenance of the CWMS service upon which their facility relies. When considering the financial operations of an overall CWMS network or scheme, the absence of fees and charges (or exemption from) does present a financial risk for a service to ultimately become unsustainable in the longer term. Summary

Surf Life Saving SA, on behalf of Goolwa Surf Life Saving Club, has requested Council consider waiving the applicable CWMS Connection Fee and annual Service Charge for the Goolwa Surf Life Saving Club development (DA 455/1043/15). At the 12 December 2017 Council Briefing, Council staff presented the Goolwa Beach Surf Life Saving Club Update – December 2017, which provided Elected Members with a project update. Within that document a number of alternative opportunities were presented to Council to assist with the Club’s request.

8.5 Alexandrina Sustainable Agricultural Round Table - Minutes From 7 December 2017

File Ref: 9.24.003 5.14.033 General Manager Resp. for Report: Simon Grenfell (General Manager

Infrastructure and Assets) Report Author: Sally Roberts (Manager Planning &

Development) Strategic Plan:

* Aspiration: Innovate Throughout Our Region Activate Our Spaces * Outcome: Resilient Economy Liveability of Townships & Rural Areas * Strategy: Recognise, support and value a confident

primary production future Visible and connected rural areas * Strategic Priority: Nil

Alexandrina Council


ESEC Impact/Benefit:- * Environmental: Provides an opportunity to learn. * Social: Providing an opportunity for networking and

learning with like-minded people. * Economic: Gathering of information and contacts that

could assist in the further development of local businesses.

* Cultural: Supports the agricultural sector to ensure its importance within the local community.

Purpose To receive the minutes of the Alexandrina Sustainable Agricultural Round Table (ASART) meeting held on 7 December 2017, and to seek Council support to undertake an expression of interest process to part fund two agri-business women to attend the Thriving Women Conference being held in February 2018. Recommendation 1. That the minutes of the Alexandrina Sustainable Agricultural Round

Table meeting dated 7 December 2017 be received. 2. That Council supports an expression of interest process to part fund

(75%) two agri-business women to attend the Thriving Women Conference at the Adelaide Hills Conference Centre, Hahndorf in February 2018.

Background ASART has been in operation for nearly eight years, and provides a forum for the Alexandrina Council agricultural sector to meet and discuss matters affecting them and seek to find solutions. From time to time the group seeks financial assistance from Council to support educational programs or opportunities for local people working within the agricultural sector. Discussion At the 7 December 2017 ASART meeting, there were a number of key items raised to be brought to Council’s attention, including:

The progress of the Ag Boom funding project being undertaken in conjunction with the Eastern Fleurieu School. An expression of interest flyer is currently being worked on to engage with those in the agricultural sector to join with Year 10 agricultural students to develop and implement a project.

An update was provided on Council’s Roadside Weed Management program in which ASART members have had some input into some key focus areas.

A presentation from Brett Ibbotson from DEWNR, on the ‘Flows for the Future’ Program currently being implemented throughout the region.

Recognition of the recent passing of David Boag who was one of ASART’s inaugural members and contributed so much knowledge to the group.

Alexandrina Council


The seeking of Council support to assist 2 agri-business women to attend an upcoming conference in Hahndorf in February 2018.

REFER ATTACHMENT 8.5 (page 80) It was brought to the group’s attention the Thriving Women Conference was being held on 19 and 20 February 2018 at the Adelaide Hills Conference Centre, Hahndorf. This was seen as an opportunity to support two women working within the agricultural sector to attend an informative two day hearing from others working within the sector about career pathways, communication, farm safety, wellbeing, branding, finance and business succession. The program is very informative and inspiring, and is proposed that an expression of interest process be undertaken via the ASART network, with the selection being made in consultation with the Chair of ASART, Mayor Parkes. Statutory Responsibilities There are no statutory responsibilities associated with this report. Community Engagement A targeted expression of interest process is to be undertaken via the ASART network. Financial & Economic Implications The full conference cost for the two days, which includes the conference dinner, is $489.50. It is being suggested that 75% of the conference ticket or $367.00 be offered thereby requiring Council to support an amount of $734.00. This amount would be sourced from within current budgets. Risk Assessment Pursuant to the Alexandrina Council Risk Management Matrix and Policy, the risk associated with adopting this recommendation is assessed as low. Summary Council is being asked to adopt the minutes of the ASART meeting held on 7 December 2017 and determine whether they wish to part fund two registrations for the Thriving Women Conference to be held in Hanhdorf in February 2018.

Alexandrina Council


9. ENGINEERING & ENVIRONMENT - REPORTS FOR COUNCIL DECISION

9.1 Fleurieu Regional Waste Authority Draft Business Plan 2017-2020

File Ref: 9.24.003 General Manager Resp. for Report: Karen Rokicinski (General Manager

Engineering & Environment) Report Author: Gary Lyons (Manager Sustainable

Resources) Strategic Plan:

* Aspiration: Thrive in ‘Clean Green’ Futures. * Outcome: Progressive approaches to Climate Change. * Strategy: Adapt a range of waste management

opportunities (tailored to reduce community footprint and increase recycling of resources).

* Strategic Priority: Climate ready communities.

ESEC Impact/Benefit:- * Environmental: Improved environmental benefits are gained

through a regional approach to waste management.

* Social: Improved waste services for the Alexandrina Council community

* Economic: The participation in a regional authority has reduced current and future waste management costs.

* Cultural: The Alexandrina Council has demonstrated strong environmental values and culture through its participation in the regional subsidiaries. FRWA is an important entity that continues to develop a strong community connection to recycling and waste management.

Purpose To note and provide feedback on the Fleurieu Regional Waste Authority (FRWA) Draft Business Plan 2017-2020. REFER ATTACHMENT 9.1 (page 84) Recommendation 1. That Council notes the Fleurieu Regional Waste Authority (FRWA) Draft

Business Plan 2017-2020. 2. That Council endorses providing feedback to FRWA on the Draft

Business Plan 2017-2020, as detailed in this report.

Alexandrina Council


Background The Fleurieu Regional Waste Authority (FRWA) was formed to deliver the Regional Waste Strategy endorsed by Alexandrina Council, City of Victor Harbor, District Council of Yankalilla and Kangaroo Island Council in 2007. In accordance with the FRWA Charter, the Authority must prepare and adopt a Business Plan covering a period of three years and review the Business Plan annually in consultation with constituent councils. The Business Plan links the core activities of the Authority to strategic, operational and organisational requirements with supportive financial projections setting out the estimates of revenue and expenditure as necessary for the period of the business plan. The FRWA have developed the Consultation Draft FRWA Business Plan 2017-2020 for consultation with constituent councils. Discussion The attached draft plan details the vision and mission of the Authority and the five key objectives: 1. Educating the community and actively promoting waste avoidance recycle

right and responsible waste management. 2. Providing efficient and safe kerbside waste collection services, waste

transport services and operation of WRDs (Waste and Recycling Depots). 3. Researching innovation and alternative waste technologies for tailored,

sustainable and cost efficient solutions for member councils. 4. Actively representing member councils in all waste management matters

beyond the region. 5. Meeting the highest standards for a Local Government Regional Subsidiary in

safe operations, governance, financial and human resource management. Under each of the key objectives are the actions, and performance measures that will be undertaken and used to deliver upon the said objectives. The latest draft Business Plan has been amended to better reflect FRWA’s objectives with the inclusion of Researching Innovation and Alternative Waste technologies within Objective 3, and Action 5.3 - Research new service options that can apply across the region such as street sweepings and septic tank management. The FRWA Draft Business Plan 2017-20 aims to reflect the needs of the Council over the coming three years and meet the aspirations of the Council’s Community Strategic Plan. An internal stakeholder review of the draft Business Plan has been completed by Council staff and the following recommendations regarding potential amendments have been summarised below:

Alexandrina Council


Communication plan not only to be presented to the Board, but to be completed in full and on time (IFOT) after Board endorsement.

Remove individual operational items from performance measures and reference associated work programs only. E.g. Completion of communication plan IFOT.

Include a strategic approach to adopting and integrating technical optimisation solutions into business and operational processes.

Stipulate FRWA responsibility for end to end delivery of all waste stream supply chains.

Develop and implement initiatives to educate the community about the real costs of waste management (to align with objectives of Council’s Environmental Action Plan).

Support the development of WRD Site Management Plans.

Change from ‘commence’ to ‘complete’ all required EBA negotiations.

Include into the business case development section, the exploration of FRWA as a fully autonomous service delivery unit, including the delegated responsibility for strategic planning, asset management, project management and operational service delivery.

Adhere to all industry and Local Government compliance requirements, not just those of the EPA, across all services.

Include under Council stakeholder engagement: o Lead annual process for financial year budgetary planning, costing and

service prioritisation including, the collation and escalation of continuous improvement opportunities and resourcing needs for end to end waste service delivery.

o Include regular internal Council staff stakeholders meetings to report against annual performance measures and project activities.

o The preparation (and consultation) of Council reports and agenda items for constituent councils.

Specify a continued focus on evaluating / investigating opportunities around public place recycling.

Correct spelling and grammatical errors in document.

Statutory Responsibilities The review and consultation of the FRWA Business Plan is in line with the FRWA Charter and in accordance with Chapter 8 – Administration and Financial Accountability of the Local Government Act 1999 which states that Council must make provision for the regular review of the charters, budgets and plans of subsidiaries of Council. Community Engagement FRWA has provided a copy of the Draft Business Plan to member Councils to provide feedback. Wider consultation with the Alexandrina community has not been undertaken for the purposes of this report.

Alexandrina Council


Financial and Economic Implications The FRWA Draft Business Plan 2017-20 and associated budget has been factored into Alexandrina Council’s Long Term Financial Plan. It is worth noting that the forecast expenditure for future years for FRWA’s operations has consistently been less than budgeted. Risk Assessment According to the Alexandrina Council Risk Matrix, the risk associated with adopting this recommendation has been assessed as low as the Draft Business Plan does not significantly deviate from the previous business plan, and the recommendation seeks to clarify and improve on priorities of the Authority to support member Councils. Summary The Fleurieu Regional Waste Authority Draft Business Plan 2017-20 has been provided to Council for feedback. The Draft Business Plan assists Council to achieve the aspirations and outcomes detailed in Council’s 2014-2023 Community Strategic Plan in relation to waste management.

10. ORGANISATION & COMMUNITY - REPORTS FOR COUNCIL DECISION

Nil

11. ECONOMIC DEVELOPMENT, INNOVATION & CULTURE - REPORTS FOR COUNCIL DECISION

Nil

12. OFFICE OF THE CHIEF EXECUTIVE OFFICER - REPORTS FOR COUNCIL DECISION

12.1 Safe Environment Framework - Policy Approval

File Ref: 18.63.001 General Manager Resp. for Report: Glenn Rappensberg (Chief Executive Officer) Report Author: Anne Liddell (Manager, Governance and

Strategy)

Strategic Plan: * *

Aspiration: Outcome: Innovate throughout our Region Proactive Leadership and Accountability

* Strategy: Maintain a high-performing, dynamic

organisation responsive to community

interests * Strategic Priority: Nil

Alexandrina Council


ESEC Impact/Benefit:- * Environmental: Nil * Social: Safe Environment Framework will support

positive social outcomes. * Economic: Nil

* Cultural: Safe Environment Framework will support positive cultural outcomes, particularly for children and vulnerable people.

Purpose

To provide Council with the opportunity to review and endorse the draft Safe Environment Policy. This forms the guiding document in Council’s Safe Environment administrative framework to gain compliance as a Safe Environment organisation, as required under the Children’s Protection Act 1993 & Regulations 2010 (SA), as set out by the Department of Education and Child Development (DECD).

Recommendation That Council endorse the Safe Environment Policy at Attachment 12.1, as the guiding document in Council’s Safe Environment administrative framework. Background Under the Children’s Protection Act 1993 all organisations, including Councils, that provide health, welfare, education, sporting or recreational, religious or spiritual, cultural, entertainment, party, child care or residential services wholly or partly for children, must lodge a statement setting out their child safe environment policies and procedures. Discussion

While the main aim of the Safe Environment documentation is to assist Council to comply with Child Safety legislation and promote the safety and wellbeing of children, the Council’s Safe Environment Framework has been extended to include young and other vulnerable people who might have contact with Alexandrina Council, its facilities and services. This approach includes compliance with other legislative requirements for Aged Care and Disability Services. This aim for best practice attempts to anticipate future legislative requirements as care of vulnerable sectors of our community becomes more prevalent, particularly with an ever increasing ageing population.

The aim of this framework is to ensure staff, contractors, volunteers, facilities, events and services meet the required legislated standards. Risk management strategies will be undertaken throughout the Council where applicable, depending on the type of activities or services provided, and the age and maturity of the children, young or vulnerable people involved.

Alexandrina Council


The proposed Alexandrina Council Framework will include the following documentation:

1. Safe Environment Policy 2. Safe Environment Code of Conduct 3. Safe Environment Reporting Procedure 4. Complaints Policy 5. Complaints Handling Procedure 6. Safe Environment Screening Guidelines 7. Safe Environment Risk Analysis The Risk Analysis and Screening Guideline component of the Framework allows the Council’s Human Resources team to assess all existing and new Council Staff positions. It also provides a method to assess requirements when engaging contractors or consultants who may have direct contact with children, young or vulnerable people. Alexandrina Council currently has an Employment Screening Service contracted by the Human Resources team, to undertake screening requirements. While it is expected the administrative and budgetary impacts will be minimal, there will be an onus on all current and future staff, contractors and consultants to ensure appropriate certification is gained, securely recorded and maintained. The Safe Environment Policy and Code of Conduct clearly outline the Council’s commitment to providing a Safe Environment, and that reporting and complaint processes have been established, should they be required. A seven hour training module for ‘Child Safe Environments Reporting Child Abuse and Neglect’ is available to be delivered by the ‘Fleurieu Families’ Team (jointly funded by Alexandrina and Victor Harbor Councils), and is available for all Mandated Reporters and other relevant staff. REFER ATTACHMENT 12.1 (page 103) Statutory Responsibilities This Safe Environments Framework provides evidence that statutory requirements are being or will be met. The Children’s Protection Act 1993 & Regulations 2010 (SA) Children and Young People (Safety) Act 2017 (uncommenced) Child Safety (Prohibited Persons) Act 2016 (uncommenced) Disability Services Act 1993 (SA) Disability Services (Assessment of Relevant History) Regulations 2014 Aged Care Act 1997 & Principles 2014 State Records Act (SA) 1997 Community Engagement As a required legislative and administrative process, community engagement is not required, but process and documentation will be fully available to the public once compliance has been gained.

http://www.legislation.sa.gov.au/LZ/C/A/CHILDRENS%20PROTECTION%20ACT%201993.aspx

http://www.legislation.sa.gov.au/LZ/C/A/CHILDRENS%20PROTECTION%20ACT%201993.aspx

Alexandrina Council


Financial Implications Any additional administrative costs will be absorbed by current budgets. Most Safe Environment requirements are already undertaken. Should a compliance statement not be lodged, a penalty of up to $5,000 may apply. Risk Assessment The risk associated with accepting the recommendation is considered low as this process and DECD certification, form part of a mandatory statutory framework. Summary That Council considers and endorses the Safe Environment Framework for submission to DECD.

12.2 Community Donations Report - December 2017

File Ref: 7.31.011 General Manager Resp. for Report Glenn Rappensberg, CEO

Report Author Anne Liddell, Manager, Governance and Strategy

Strategic Plan:

* Aspiration: Innovate throughout our Region * Outcome: Proactive Leadership and Accountability * Strategy: Maintain a high-performing, dynamic

organisation responsive to community interests

* Strategic Priority: Nil

ESEC Impact/Benefit:- * Environmental: Council is committed to managing,

protecting and enhancing the natural and built environment in an ecologically sustainable manner. Community Donations may support this.

* Social: Council is committed to developing its community in an equitable, ethical and responsible manner by encouraging and developing initiatives for improving the quality of life of the community. Community Donations may support this.

* Economic: Council is committed to sustainable economic development that achieves a balance of economic, social, environmental and cultural aspects. Community Donations are an investment in our community.

Alexandrina Council


* Cultural: Council is committed to the vitality that communities and individuals enjoy through participation in recreation, creative and cultural activities; and the freedom to retain, interpret and express their arts, history, heritage and traditions. Community Donations may support this.

Purpose To seek Council consideration for donations to the community under the Council’s Community Donations Policy. Recommendation 1. That Council receive the Community Donations Report for December

2017. 2. (a) That Council approve a community donation to the Whalers

Peninsula Community Association for $1,000 for fuel to operate a vehicle to assist the homeless.

OR

(b) That Council approve a community donation to the Whalers Peninsula Community Association of $ .....................................for fuel to operate a vehicle to assist the homeless.

OR

(c) That Council decline a community donation to the Whalers Peninsula Community Association for $1,000 for fuel to operate a vehicle to assist the homeless.

Background At its meeting of 19 May 2014, Council endorsed the Community Donations Policy and Guidelines. A revised version was approved at Council’s meeting of 19 October 2015 enabling donations under $1000 to be resolved at the Ward level if the Mayor and all Ward Councillors agree. Should one elected member not agree to the donation, the request then needs to go to Council for consideration. Any donation over $1,001 needs to go to Council for approval. Discussion Council seeks a monthly report of community donations. The December 2017 Report shows total expenditure to date of $13,274.60 from an allowance of $38,000. There is $24,725.40 remaining to be allocated during the financial year. REFER ATTACHMENT 12.2[a] (page 106)

Alexandrina Council


Whalers Peninsula Community Association is seeking $1,000 for fuel to operate a vehicle to assist the homeless in the region including Strathalbyn, Milang, Clayton Bay and Goolwa. Three Goolwa-Hindmarsh Island Ward Councillors did not support the application so further information was sought which included: Whalers Peninsula Community Association is a Not for Profit Charity Registered Association that is based in Goolwa helping the homeless and people in need. Some of the services that we provide are:

Providing housing for the homeless

Provide clothes, food, furniture to those in need

Operate a good barn in Loveday Street where we purchase items in bulk and package them in smaller quantities to make items more affordable for those in need

The Local Lions and Rotary held a fundraising event for us to purchase a converted school bus to provided food and other items to outer areas of Alexandrina Council. We have numerous calls for help from these areas but the callers don’t have the petrol money to come to us for help so we will be taking the Food Bus out to them on a regular basis. The only funding we receive is through our two Emporiums and once expenses are deducted there isn’t a lot left. What we are requesting is the $1,000 community donation for the fuel to operate the Food Bus. REFER ATTACHMENT 12.2[b] (page 112) Statutory Responsibilities By considering and approving community donations as a collective, Council is meeting statutory obligations. Community Engagement The Community Donation Form is available for any group to apply in accordance with Council-approved policy. Financial Implications The budget allocation has been nominally split into quotas, based on elector representation per Ward. The split is nominal only, with the balance of the budget able to be adjusted if there is less demand in one ward and more demand in another in a particular year. The Goolwa-Hindmarsh Island Ward has $5,444 remaining in its nominal allocation. Risk Assessment By approving community donations as a collective, the risk is considered low.

Alexandrina Council


Summary Community groups seek donations from Council on an ongoing basis.

12.3 Southern and Hills Local Government Association - Presidency and Membership

File Ref: 10.14.001 General Manager Resp. for Report: Glenn Rappensberg (CEO) Report Author: Anne Liddell (Manager, Governance and

Strategy)

Purpose To advise of changes of membership to leadership positions of Southern and Hills Local Government Association. Following the December 2017 resignation of President Mayor Bill Spragg, Adelaide Hills Council, current Deputy President Mayor Keith Parkes, Alexandrina immediately assumes the President/Chair role. Mayor Glen Rowlands, District Council of Yankalilla has been appointed to the role of Deputy President. As a consequence the following applies effective immediately:

Role Appointee

President Mayor Keith Parkes, Alexandrina Council

Deputy President Mayor Glen Rowlands, District Council of Yankalilla

SAROC delegates Mayor Keith Parkes, Alexandrina Council Mayor Glen Rowlands, District Council of Yankalilla Graeme Martin, Executive Officer S&HLGA

Proxy delegate to SAROC Vacant (will be filled following Local Government elections in Nov 2018)

This represents an excellent opportunity for Mayor Parkes to support advocacy matters for Alexandrina in the networking experience he will gain from the role. Further, Southern and Hills Local Government Association are seeking confirmation of representatives, which have traditionally been the Mayor and CEO of Councils. Recommendation 1. That Council note Mayor Keith Parkes has moved from Deputy President

to President of Southern and Hills Local Government Association until the next local government term.

2. That Council endorse the Mayor and CEO as its representatives on

Southern and Hills Local Government Association.

Alexandrina Council


12.4 Request from The Goolwa and District Ratepayers' and Residents' Association

File Ref: 14.67.001 General Manager Resp. for Report: Glenn Rappensberg (Chief Executive Officer) Report Author: Anne Liddell (Manager Governance and

Strategy)

Purpose Correspondence has been received from The Goolwa and District Ratepayers’ and Residents’ Association offering Honorary Membership to the Mayor and the four Goolwa – Hindmarsh Island Ward Councillors to their Association. The Honorary Membership would allow them to attend all meetings and to take part in all discussions, but pay no fees and have no voting rights. If Council approves the request, invitations to the four Goolwa – Hindmarsh Island Ward Councillors and the Mayor would be sent out following each four-yearly elections. Recommendation That Council appoint the Mayor and the four Goolwa - Hindmarsh Island Ward Councillors as Honorary Members to The Goolwa and District Ratepayers' and Residents' Association.

Alexandrina Council


13. REPORTS FROM SECTION 41 & OTHER COMMITTEES OF COUNCIL

13.1 Environmental Advisory Panel - Minutes 6 December 2017

File Ref: 9.24.003 Officer Resp. for Report: Karen Rokicinski (General Manager

Engineering & Environment) Elected Member Reps: Cr Michael Scott, Cr Barry Featherston,

Mayor Keith Parkes

Purpose To receive the Minutes of the Environmental Advisory Panel meeting held on 6 December 2017. At the 6 December 2017 meeting, Panel Members:

Received a detailed progress report on implementation of Council’s Environmental Action Plan 2014-2018;

Adopted a 2-year Work Plan and agreed on the top two immediate priorities being (1) providing input into the developing of information for landowners at the time of sale, and (2) collaborating with Library Services to deliver environmental events within the library events program; and

Reviewed the outcomes of Council’s 2017 Public Place Recycling trial and provided input on the next steps.

REFER ATTACHMENT 13.1 (page 113) Recommendation That the minutes of the Environmental Advisory Panel meeting held on 6 December 2017 and attached Work Plan be received.

Alexandrina Council


14. INFRASTRUCTURE & ASSETS - REPORTS FOR INFORMATION

14.1 Strathalbyn Community Advisory Panel Minutes of Meeting held 28 November 2017

File Ref: 9.24.003 General Manager Resp. Simon Grenfell (General Manager, for Report: Infrastructure and Assets) Report Author: Sally Roberts (Manager, Planning and

Development)

Purpose To receive the draft minutes of the Strathalbyn Community Advisory Panel held on 28 November 2017. The Strathalbyn Community Advisory Panel was provided with an update on the Strathalbyn Traffic, Parking and Streetscape Strategy and the implementation plan as well as the consultation process being undertaken for the Strathalbyn Township and Environs Development Plan Amendment (DPA) and particularly where information is available for the community to access. The panel resolved to endorse the outcomes of the streetscape plan and the consultation strategy for the DPA. The next meeting of the Strathalbyn Community Advisory Panel is scheduled for 30 January 2018 at which the consultation outcomes will be reviewed. REFER ATTACHMENT 14.1 (page 121) Recommendation That the draft minutes of the Strathalbyn Community Advisory Panel meeting of 28 November 2017 be received.

Alexandrina Council


15. ENGINEERING & ENVIRONMENT - REPORTS FOR INFORMATION

Nil

16. ORGANISATION & COMMUNITY - REPORTS FOR INFORMATION

Nil

17. ECONOMIC DEVELOPMENT, INNOVATION & CULTURE - REPORTS FOR INFORMATION

Nil

18. OFFICE OF THE CHIEF EXECUTIVE OFFICER - REPORTS FOR INFORMATION

Nil

19. MAYOR'S REPORT

Nil

20. ELECTED MEMBERS' REPORTS (INCLUDING VERBAL UPDATES)

Nil

21. CONFIDENTIAL REPORTS

21.1 Returned and Services League Goolwa Sub Branch Incorporated (Confidential

That pursuant to Sections 90(2) and (3)(d)(i)(ii) of the Local Government Act 1999, the Council orders that the public be excluded from the meeting with the exception of the Chief Executive Officer, Governance Administration Officer, General Managers, Minute Taker and the Officer responsible for the report, on the basis that the Council considers it necessary and appropriate to act in a manner closed to the public in order to receive, discuss and consider information by way of a report and associated documents in relation to agenda item 21.1 Returned and Services League Goolwa Sub Branch Incorporated and the Council is satisfied that the meeting should be conducted in a place open to the public is outweighed in relation to the matter because receiving, considering and discussing the report and associated documentation contains/involves: (b) information in the disclosure of which – (i) Could reasonably be expected to prejudice the commercial position of

the person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest.

Alexandrina Council


Substantiation: To give consideration to an offer from the Goolwa RSL for the gifting of the Goolwa RSL land and building to Council in return for a 21 year lease with further rights of renewal.

File Ref: 9.24.003 General Manager Resp. for Report: Glenn Rappensberg (Chief Executive Officer)

Recommendation

That pursuant to Sections 91 (7) and (9) of the Local Government Act 1999, the Council orders that the minutes of the Council meeting held on 15 January 2018 in relation to confidential item number 21.1 and titled Returned and Services League Goolwa Sub Branch Incorporated and the information by way of a report and any associated attachments thereto remain confidential and are not available for public inspection for a period of twelve (12) months from the date of this meeting or a lesser period as determined by the Chief Executive Officer.

22. CLOSURE

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