council agenda...| notice of meeting 3 notice of meeting notice is hereby given that the next...

COUNCIL AGENDA Council Chambers

Bob Hoogland

Acting General Manager,

Break O’Day Council

13 October 2014

20 OCTOBER 2014

| NOTICE OF MEETING 2


NOTICE OF MEETING Notice is hereby given that the next meeting of the Break O’Day Council will be held at the St Helens Council Chambers on Monday 20 October 2014 commencing at 10.00am. CERTIFICATION Pursuant to the provisions of Section 65 of the Local Government Act 1993, I hereby certify that the advice, information and recommendations contained within this Agenda have been given by a person who has the qualifications and / or experience necessary to give such advice, information and recommendations or such advice was obtained and taken into account in providing the general advice contained within the Agenda.

BOB HOOGLAND ACTING GENERAL MANAGER Date: 8 September 2014

| CONTENTS 5

CONTENTS NOTICE OF MEETING................................................................................................................. 3

CONTENTS .................................................................................................................................... 5

10/14.1.0 ATTENDANCE.............................................................................................................. 7

10/14.1.1 Present ........................................................................................................................ 7

10/14.1.2 Apologies .................................................................................................................... 7

10/14.1.3 Leave of Absence ...................................................................................................... 7

10/14.1.4 Staff in Attendance .................................................................................................... 7

10/14.2.0 PUBLIC QUESTION TIME.......................................................................................... 8

10/14.2.1 In Reference to Question 09.14.2.2 – Public Accountability – Mr B Mooney, Scamander ................................................................................................................. 8

10/14.2.2 In Reference to Question 09/14.2.3 – Public and Councillor Questions – Mr B Mooney, Scamander ................................................................................................. 8

10/14.2.3 In Reference to Question 09/14.2.1 – Planning and Building Approvals – Mr B Mooney, Scamander ............................................................................................. 9

10/14.2.4 In Reference to 09/14.2.4 – Planning and Building Approvals – Mr B Mooney, Scamander ................................................................................................................. 9

10/14.2.5 Council Decision 07/13.15.4.199 – Wrinklers Lagoon, Tasman Highway Footbridge – Mr B Mooney, Scamander ................................................................ 9

10/14.3.0 CONFIRMATION OF MINUTES .............................................................................. 10

10/14.3.1 Confirmation of Minutes – Council Meeting 15 September 2014 .................... 10

10/14.4.0 COUNCIL WORKSHOPS HELD SINCE 15 SEPTEMBER 2014 COUNCIL MEETING .................................................................................................................... 10

10/14.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE ................................................................................................. 11

10/14.6.0 PETITIONS.................................................................................................................. 11

10/14.7.0 NOTICES OF MOTION ............................................................................................. 12

10/14.7.1 Notice of Motion - South Sister – Clr H Rubenach............................................. 12

10/14.7.2 Notice of Motion – Skippy Corner Graffiti – Clr H Rubenach ........................... 13

10/14.8.0 COUNCILLOR’S QUESTIONS ON NOTICE ......................................................... 14

10/14.8.1 St Helens Point Road/Tasman Highway Intersection Upgrade – Clr M Tucker14

10/14.8.2 Gravel Usage and Costs – Clr J McGiveron ....................................................... 15

10/14.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE ............................................ 15

10/14.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS ........................................... 15

10/14.10.1 Mayor’s Communications for Period Ending 20 October 2014 ........................ 15

10/14.10.2 Councillor’s Reports for Period Ending 20 October 2014 ................................. 16

10/14.10.3 Mayor’s and Councillor’s Items ............................................................................. 16

10/14.11.0 BUSINESS AND CORPORATE SERVICES ......................................................... 17

10/14.11.1 Corporate Services – Strategic Plan Activity Report ......................................... 17

10/14.11.2 Monthly Financial Report ....................................................................................... 19

| CONTENTS 6

10/14.11.3 Corporate Services Department Report .............................................................. 39

10/14.11.4 Visitor Information Centre Report ......................................................................... 43

10/14.11.5 Risk Management Report ...................................................................................... 48

10/14.11.6 Review – UV Protection Policy .............................................................................. 50

10/14.11.7 Council Review of Administrative Decision – Tree Damage ............................ 55

10/14.11.8 Draft Dog Management Policy and Declared Areas .......................................... 57

10/14.12.0 WORKS AND INFRASTRUCTURE ........................................................................ 70

10/14.12.1 Works and Infrastructure – Strategic Plan Activity Report ................................ 70

10/14.12.2 Works and Infrastructure Report ........................................................................... 72

10/14.12.3 Animal Control Report ............................................................................................ 82

10/14.13.0 COMMUNITY DEVELOPMENT ............................................................................... 86

10/14.13.1 Community Services – Strategic Plan Activity Report ....................................... 86

10/14.13.2 Community Services Report .................................................................................. 88

10/14.13.3 Fingal Railway Station – Waiver of Planning Assessment Fee ....................... 97

10/14.13.4 St Marys Memorial Service Association – Request for Additional Funding ... 99

10/14.13.5 Request for Waiver – Poss’M’agic ...................................................................... 101

10/14.13.6 St Helens Neighbourhood House – Application for Permit ............................. 103

10/14.14.0 DEVELOPMENT SERVICES ................................................................................. 105

10/14.14.1 Development Services – Strategic Plan Activity Report ................................. 105

10/14.14.2 Development Services Report ............................................................................ 107

10/14.14.3 Planning Approvals Issued .................................................................................. 114

10/14.14.4 Building Services Approvals ................................................................................ 115

10/14.14.5 Replacement of Tennis Court Fencing and Installation of New Picnic Tables – Binalong Bay ....................................................................................................... 116

10/14.15.0 GOVERNANCE ........................................................................................................ 122

10/14.15.1 General Manager’s – Strategic Plan Activity Report ....................................... 122

10/14.15.2 General Manager’s Report................................................................................... 125

10/14.15.3 Office Closure – Christmas to New Year ........................................................... 130

10/14.15.4 Review of Council Delegations ........................................................................... 132

10/14.16.0 PLANNING AUTHORITY ........................................................................................ 135

10/14.16.1 Legalisation of Shed Extension, Verandah and Shipping Container – Lot 300 Cameron Street, St Helens – DA021-13 ........................................................... 135

10/14.17.0 CLOSED COUNCIL ................................................................................................. 156

10/14.17.1 Outstanding Actions List for Closed Council ..................................................... 156

10/14.17.2 Tender – St Marys Sports Centre Upgrade - Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005................................................................................................... 156

10/14.17.3 Notice of Motion – Manager Works and Infrastructure – Clr M Tucker - Closed Council Item Pursuant To Section 15(2)A Of The Local Government (Meeting Procedures) Regulations 2005 ........................................................... 156

| 10/14.1.1 Present 7

10/14.1.0 ATTENDANCE

10/14.1.1 Present Mayor Sarah Schmerl Deputy Mayor Hannah Rubenach Councillor Reon Johns Councillor John LeFevre Councillor John McGiveron Councillor Glenn McGuinness Councillor Margaret Osborne OAM Councillor Mick Tucker

10/14.1.2 Apologies Nil

10/14.1.3 Leave of Absence Nil

10/14.1.4 Staff in Attendance Acting General Manager, Bob Hoogland Executive Assistant, Angela Matthews

| 10/14.2.1 In Reference to Question 09.14.2.2 – Public Accountability – Mr B Mooney,

Scamander 8

10/14.2.0 PUBLIC QUESTION TIME

10/14.2.1 In Reference to Question 09.14.2.2 – Public Accountability – Mr B Mooney, Scamander

I am requesting further information regards Councils response to question 9/14.2.2 saying previous legal advice noted only questions are required to be listed in the agenda is it not correct to say the legal advice did not say additional information could not be listed merely Council had the option to omit additional information and if so is this not selective editing of questions to avoid the listing of facts which provide the context of a question and thus avoid public accountability? Reply No.

10/14.2.2 In Reference to Question 09/14.2.3 – Public and Councillor Questions – Mr B Mooney, Scamander

Council responded: “All questions asked in Council are treated with due care and respect and full investigations are undertaken by appropriate officers prior to a response being provided. Pursuant to Section 8 of the Local Government (Meeting Procedures) 2005, it is the responsibility of the General Manager to prepare the Council Agenda and ensure that information provided is accurate.” The following specific questions are asked noting they reference the previous paragraph therefore I request the above response Council be in include: (1) If the above is considered an accurate response than why did Council provide a

completely false answer to Mr Dudleys question in the July meeting only to offer a revised totally different and misleading answer to my request to correct their statement and then yet a third version of events in my question 09/14. 2.4 Planning and Building Approvals part (1)?

(2) The PART 16 345. Local Government Act 1993False and misleading statements

states a person must not, in giving any information under this Act – (a) make a statement knowing it to be false or misleading; or (b) omit any matter from a statement knowing that without that matter the statement is misleading.

Is it not the case that Council have not only displayed a failure to treat all questions with due care and respect but have also breached PART 16 – 345 of the Local Government Act 1993? Reply (1) Council did not provide a completely false answer. (2) No.

http://www.thelaw.tas.gov.au/tocview/content.w3p;cond=;doc_id=95%2B%2B1993%2BAT%40EN%2B20140921000000;histon=;inforequest=;prompt=;rec=0;term=



| 10/14.2.3In Reference to Question 09/14.2.1 – Planning and Building Approvals – Mr B

Mooney, Scamander 9

10/14.2.3 In Reference to Question 09/14.2.1 – Planning and Building Approvals – Mr B Mooney, Scamander

Council responded: “Section 8 of the Land Use Planning and Approvals Regulations 2004 states that a discretionary application must be advertised in the daily local paper, among other places. The regulations do not specifically state that the property address must be listed, however Council lists this to ensure that members of the public can determine if land they own/occupy adjoins the land subject to the development application.” Why have Council again provided a false and misleading answer as the act specifically states that the property address must be listed :“Section 8. Notification of application for permit (3) A notice under sub-regulation (1) is to – (a) describe the content of the development proposal and the location of the affected area;”, Council have again shown a lack of due care and respect in responding to a question where they have referred to an act but have obviously not read it in full and once again breached the Local Government Act 1993 PART 16 345. False and misleading statements? Reply Council did not provide a false and misleading answer.

10/14.2.4 In Reference to 09/14.2.4 – Planning and Building Approvals – Mr B Mooney, Scamander

Why after 3 attempts to finally answer a question have Council flatly refused to consult with the public or Councillors regards the change to reporting on planning and building approvals given the Local Government Act 1993 PART 2 section 20. Functions and powers states - (2) In performing its functions, a council is to consult, involve and be accountable to the community? Reply Council is not required to consult extensively in order to answer a question.

10/14.2.5 Council Decision 07/13.15.4.199 – Wrinklers Lagoon, Tasman Highway Footbridge – Mr B Mooney, Scamander

Council determined that the construction of Wrinklers Lagoon, Tasman Highway Footbridge be postponed at this time due to the proposal to replace the DIER bridge in 2014/2015 which would provide for a pedestrian path. Are Council aware that DIER are currently planning to commence work on this bridge in late January 2015, are Council consulting with DIER to ensure that a pedestrian path will be included? In addition have council considered the cost benefits of upgrading sections of the storm water infrastructure in the vicinity of the bridge during or in conjunction with the bridge replacement?

http://www.thelaw.tas.gov.au/tocview/content.w3p;cond=;doc_id=%2B138%2B2004%2BGS8%40Gs1%40EN%2B20140921000000;histon=;inforequest=;prompt=;rec=11;term=#GS8@Gs1@EN




| 10/14.3.1 Confirmation of Minutes – Council Meeting 15 September 2014 10

Reply Consultation has occurred between Council and the Department of State Growth on the replacement of the Wrinklers Lagoon Bridge. The Department of State Growth will include a pedestrian lane as part of the new bridge structure, and this lane will be on the western side of the bridge to align with existing footpaths. In addition the Department of State Growth will replace and upgrade stormwater infrastructure on both bridge approaches.

10/14.3.0 CONFIRMATION OF MINUTES

10/14.3.1 Confirmation of Minutes – Council Meeting 15 September 2014

OFFICER’S RECOMMENDATION: That the minutes of the Council Meeting held on the 15 September 2014 be confirmed.

10/14.4.0 COUNCIL WORKSHOPS HELD SINCE 15 SEPTEMBER 2014 COUNCIL MEETING

There was a Council Workshop held on the 6 October 2014 and the following items were listed for discussion:

Review – UV Protection Policy

Council Review of Administrative Decision – Tree Damage

Sale of Properties – Scamander / St Helens

Gillies Road, St Marys

Resealing of Cecilia Street, St Helens

Property Stormwater Connections

Street Lighting Policy Amendment

Unrestrained Dogs

Waste Minimisation Grant

Sewer Connection Issues – Cameron Street, St Helens

Tender – St Marys Sports Centre Upgrade

Review of Council Delegations

Correspondence – Waste Management Procedures

Review – Recruitment and Selection Policy

Comment on Proposed Legislation – Consultation on Local Government Amendment (Code of Conduct) Bill 2014

Comment on Proposed Legislation – Local Government (General) Regulations 2005

Potential Economic Viability of the Redevelopment of St Helens Aerodrome – Final Report

| 10/14.3.1 Confirmation of Minutes – Council Meeting 15 September 2014 11

Ansons Bay Road Upgrade and Priory to Musselroe Bay Road – Sealing Project – Business Case/Economic Analysis – Final Report

Office Closure – Christmas to New Year

Weedsteamers

Cottage Industry Training Project

Support for Marriage Equality

Resident’s Concerns of Increase in Tip Fees and Dumping of Rubbish in Bushland Around St Marys

Waste Management Fees

Property For Sale in Pendrigh Place

10/14.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE

Section 48 or 55 of the Local Government Act 1993 requires that a Councillor or Officer who has an interest in any matter to be

discussed at a Council Meeting that will be attended by the Councillor or Officer must disclose the nature of the interest in a written notice given to the General Manager before the meeting; or at the meeting before the matter is discussed.

A Councillor or Officer who makes a disclosure under Section 48 or 55 must not preside at the part of the meeting relating to the matter; or participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Council.

10/14.6.0 PETITIONS Nil

| 10/14.7.1 Notice of Motion - South Sister – Clr H Rubenach 12

10/14.7.0 NOTICES OF MOTION

10/14.7.1 Notice of Motion - South Sister – Clr H Rubenach MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council acknowledge the recreational and emotional value of the South Sister area to residents and write to the State Government requesting permanent protection of South Sister beyond the six (6) years provided by the Rebuilding the Forest Industry Act 2014. SUBMISSION IN SUPPORT OF MOTION: South Sister offers a well-used unique recreational experience for locals and visitors. Additionally, it is a water catchment for the residents in the St Marys area. Previous community action and lobbying (around 10 years ago) protected the South Sister from logging and residents hoped this special area would be permanently protected. Unfortunately, this protection only has a guarantee of a further six years under the new Rebuilding the Forest Industry Act 2014, after which it could be opened up for logging. Residents are seeking assurances that the area be permanently protected. Council can add weight to residents and local community group’s voices by also acknowledging the value of the area for residents and asking the State Government to support permanent protection of the area. The following background information was provided to me by North East Tasmania Lands Trust: Now that the Liberal Government’s policy to tear up the ‘forestry peace deal’ has been enacted into law the question is: what does it mean for groups like Save Our Sisters? Changes:

Under the new Act the TFA declared Future Reserve Land will become Crown Land, and classified as Future Potential Production Forest Land. This means that the South Sister along with 400,000 hectares of forests recognised under the TFA to have high conservation values are now no longer reserves but become potential production forests.

Under the new forestry Act - (Rebuilding the Forest Industry Act 2014) no logging can take place in these 400,000 hectares for the next six (6) years. This means that no logging can take place on the South Sister for the next six (6) years.

After a period of three years all existing Conservation Areas and Regional Reserves – around a million hectares – will become available to logging for specialty timbers such as sassafras, huon pine, king billy pine, etc.

After six (6) years the whole 400, 000 hectares of Future Potential Production Forest Land becomes available for general logging, not just for speciality timbers. This applies to the South Sister

GENERAL MANAGERS COMMENTS: Nil

| 10/14.7.2 Notice of Motion – Skippy Corner Graffiti – Clr H Rubenach 13

10/14.7.2 Notice of Motion – Skippy Corner Graffiti – Clr H Rubenach MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council investigate requesting the Department of State Growth to offer a contract to Council to clean the graffiti from “Skippy Corner” on the St Marys Pass and to permanently maintain this rock face – removing any new graffiti that might occur and repaint the kangaroo icon. Additionally, Council should investigate the possibility of installing an interpretation panel at the top of St Marys Pass outlining the history behind “Skippy Corner” so this important piece of our heritage is not lost. SUBMISSION IN SUPPORT OF MOTION: In the past, there have been conversations with politicians regarding the need to tidy up St Marys Pass, in particular the graffiti at “Skippy Corner”, as this is an embarrassment for visitors and locals to see. Since the kangaroo was painted on the rock wall by a group of local men, it has become a local heritage icon. It is disappointing the Department of State Growth does not see the value in this by responding swiftly to the graffiti. Overseas studies have shown that if graffiti is removed within 24-48 hours, there is almost zero reoccurrence of graffiti at the same site. However, if graffiti is left for a lengthy period of time, it will continue to reoccur. If Council was to be offered a contract by Department of State Growth, we can respond quickly to any reoccurrence of graffiti, and thus eventually stop it from occurring at “Skippy Corner”. Additionally, it is time a permanent record of the history of the kangaroo painting be publicly recorded as part of our heritage – the recreational area at the top of St Marys could be an ideal location for an interpretation panel. GENERAL MANAGERS COMMENTS: Nil

| 10/14.8.1St Helens Point Road/Tasman Highway Intersection Upgrade – Clr M Tucker 14

10/14.8.0 COUNCILLOR’S QUESTIONS ON NOTICE

10/14.8.1 St Helens Point Road/Tasman Highway Intersection Upgrade – Clr M Tucker

To the Works Manager: 1. When does the Government Grant Funding for the St Helens Point Road intersection

expire? 2. Has any consideration been given by the Works Manager due to the lateness of this

very important Government Funded project been considered regarding the impact it will have on tourism from the end of November to the end of April and the consequences to the traffic flow and the potential damage to the businesses who rely on the summer trade to survive?

Reply 1. The grant expires on 31 March 2015 but can be extended on request. 2. All Council roadwork projects are evaluated for their impacts on the project’s

surrounding community and businesses, and tourist traffic. This is a standard procedure and has been demonstrated by existing Council projects like the St Helens Main Street Stormwater Upgrade (e.g. consultation with business owners and the Chamber of Commerce), Priory Road Bridge Replacement (the detail and scale of the bridge detour undertaken), and the new footpath on St Helens Point Road from the Hillcrest Caravan Park eastwards to Chimney Heights Road. The same process has been undertaken for the intersection upgrade project.

Due to the time frames with the negotiation and signing of the grant deed, quotations and evaluations for the design services component, and subsequent pre-works commencement activities of surveying (which had to be done under a DIER works permit and applicable traffic control on a state highway), detailed soil tests, geo-technical investigations, intersection approach option investigations, negotiating with different service authorities, and subsequent engineering plans and specifications, it has always been programmed to go out to tender, report to Council and award of contract before Christmas 2014 for works to commence in mid to late January 2015. We have previously considered seeking a grant extension and having the project start later in 2015 to allow for no traffic disruption during the summer holiday season, but this then defeats the primary purpose of upgrading the intersection for safety reasons, as the intersection will remain dangerous and especially so with higher traffic volumes during summer. So this idea was discounted to allow for works to commence in early 2015, noting that traffic on both the Tasman Highway and St Helens Point Road will be slowed within the project area. Traffic control will be on place. While there will be traffic disruptions, we expect that this will be minor to moderate, and a roadworks project in place will ensure a safer traffic flow than having the intersection in its existing form. However if Councillors wish to delay the works commencement date, I will take your direction and apply to the government for a grant extension. If this action is taken, Council may need to consider some initial action to make the area safe, which may include closing the southern end of the

| 10/14.8.2 Gravel Usage and Costs – Clr J McGiveron 15

existing car park to stop vehicles using the car park as an unauthorised slip lane turning left into St Helens Point Road. I await your advice and direction.

10/14.8.2 Gravel Usage and Costs – Clr J McGiveron To the Works Manager: 1. How much gravel re sheeting is planned this year? 2. What quantity of gravel will be needed to meet requirements? 3. What is the estimated cost of gravel produced from BODC quarries against the cost

of suitable gravel purchased from a local supplier? Reply The Manager Works and Infrastructure is currently preparing responses to these questions and a reply will be forwarded in due course and included in the minutes.

10/14.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE Regulation 29 of the Local Government (Meeting Procedures) Regulations 2005 specifies that in putting a Question Without Notice a Councillor must not offer an argument or opinion, draw any inference or make any imputations except so far as may be necessary to explain the question. The Chairperson must not permit any debate of a Question without Notice or its answer.

10/14.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS

10/14.10.1 Mayor’s Communications for Period Ending 20 October 2014

24.09.14 St Helens – Funding Announcement – Indoor Ball Courts – Guy Barnett MP and Mark Shelton MP

– Healthy House Annual General Meeting

02.10.14 St Helens – Citizenship Ceremony

04.10.14 St Marys – Signing of the Certificate for the Refugee Welcome Zone

06.10.14 St Helens – Council Workshop

10.10.14 Launceston – Interviews for Independent Audit Panel Chair with Northern Tasmania Development

– Meeting with Treasurer regarding Tasmanian Regulatory Framework

20.10.14 St Helens – Council Meeting

| 10/14.10.2 Councillor’s Reports for Period Ending 20 October 2014 16

10/14.10.2 Councillor’s Reports for Period Ending 20 October 2014 This is for Councillors to provide a report for any Committees they are Council Representatives on and will be given at the Council Meeting.

St Helens and Districts Chamber of Commerce and Tourism – Mayor Sarah Schmerl/Clr Margaret Osborne

NRM Special Committee – Deputy Mayor Hannah Rubenach

Business Enterprise Centre (BEC) – Mayor Sarah Schmerl

Star FM – Clr Reon Johns

Barway Committee – Clr John McGiveron

Regional Tourism Organisation (RTO) – Clr Margaret Osborne Binalong Bay Foreshore Master Plan – Community Reference Group – Clr Glenn

McGuinness

Titley Shack Reference Group – Clr Glenn McGuinness

10/14.10.3 Mayor’s and Councillor’s Items Outstanding Reports:

Motion Number

Meeting Date Council Decision Comments

09/14.15.7.288 15 September 2014

That Council vote for Mayor Barry Jarvis for the position of President of the Local Government Association of Tasmania (LGAT).

Postal vote returned.

| 10/14.11.1 Corporate Services – Strategic Plan Activity Report 17

10/14.11.0 BUSINESS AND CORPORATE SERVICES

10/14.11.1 Corporate Services – Strategic Plan Activity Report

INFORMATION

Goal: Leadership and Governance Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategies Activities Measure of Success

Maintain financial viability and accountability in budgeting and administration

1. Annually review and publicly report outcomes of strategic plan in Council’s annual report

2. Review format and content of

budget statements and financial reports for elected Council and community to ensure they are easy to follow but have a strategic focus

3. Ensure service standards

embodied in asset management plans are affordable and cost effective

4. Develop, implement and maintain a

sustainable rating policy

5. Key projects emanating from the strategic plan are documented and implementation plans prepared

Annual Report prepared, adopted by Council and communicated to the Community.

Content of Budget Statements and Financial Reports are linked to the Strategic Plan and Council’s performance measured against financial targets.

Regular and accurate financial and project reports. o External reporting according to

legislative requirements o Simplified monthly reports. o Detailed quarterly analysis. o Report to community on key

performance indicators.

Asset Management Plans funded in accordance with Long Term Financial Plan.

Rating Policy prepared, reflecting Asset Management and 10 Year Long Term Financial Plans.

Continuously strive quality, responsive customer service and enhancement of image of Council

1. Establish a cross departmental service quality group that represents all activities of Council

2. Review the Customer Service Charter that includes best practice service standards

Customer Service Charter group meets as required.

Customer Service Charter reviewed annually

| 10/14.11.1 Corporate Services – Strategic Plan Activity Report 18


Maintain workforce standards and procedures that ensure that the occupational health safety and welfare of employees, contractors and public is protected and enhanced

1. Demonstrate clear management commitment to high level OHS&W and risk management performance

2. Review existing OH&S policies and procedures

3. Review existing risk management

practices

Risk Management Strategy awareness sessions held for all staff, Risk Framework being implemented

Policies and procedures reviewed in line with new legislation

Ongoing reviews of Risk Register elements

Goal: Economic Development Achieve sustainable economic development.


Develop and implement initiatives for appropriate tourism in the region

1. Develop a tourism strategy (Link to MMP) that would include but not be limited to:-

The region is established as a key tourist destination and business investment centre

Recognition of the economic benefits of tourism and its interrelationships with the community sense of place and environmental values

2. Work with Tourism Tasmania and

key agencies to promote the municipality attractions

3. Review the Visitor Information

Centre operation and prepare business plan

The Tourism Development Strategy integrated within the Municipal Management Plan (MMP).

Ongoing support and participation with the East Coast Regional Tourism Organisation

Ongoing implementation of Tourism Development Strategy

Monitoring of options to current management arrangements

| 10/14.11.2 Monthly Financial Report 19

10/14.11.2 Monthly Financial Report

ACTION INFORMATION PROPONENT Council Officer

OFFICER David Doyle, Finance Manager

FILE REFERENCE 018\018\001\

ASSOCIATED REPORTS AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the following reports for the month ending 30 September 2014 be received:

1. Trading Account Summary 2. Profit and Loss Statements 3. Financial Position 4. Cash Flow 5. Capital Expenditure

INTRODUCTION: Presented to Council are the monthly financial statements. PREVIOUS COUNCIL CONSIDERATION: Council considers financial reports on a monthly basis. OFFICER’S REPORT: The financial statements as shown below show the financial position of Council as at 30 September 2014.


Trading Account Summary

Council's current position for the month ending 30 Sep 2014 is summarised as follows:-

CASH AT BEGINNING OF PERIOD 6,962,394

TOTAL INCOME FOR PERIOD 2,657,985

LOAN FUNDS

TOTAL AVAILABLE FUNDS 9,620,379

LESS TOTAL EXPENDITURE 2,484,675

CASH AT END OF PERIOD 7,135,704

OUTSTANDING SUNDRY DEBTORS 60 DAYS & OVER 24,771

N.B. Cashflows in the short term are not equivalent to accounting surplus or deficit and therefore cash flows in the above statement will not necessarily equal figures shown elsewhere in this report.


Break O'Day Council

Income Statement

As at 30 Sep 2014

2012-2013 Actual

2013-2014 Actual

2014-2015 Actual to Date

2014-2015 Budget Comments

INCOME Rates and Charges 6,882,228 7,321,955 7,364,930 7,404,800

User Charges 784,754 640,251 188,456 646,800 Grants 2,726,797 1,926,020 702,560 3,669,220 Reimbursements 61,980 12,688 2,519 14,000 Other Income 208,709 247,978 43,680 212,000 Investment Income 324,912 700,466 54,998 802,000 Total Income 9,665,666 10,849,358 8,357,143 12,748,820

Capital Income Capital grants 1,033,060 1,161,212 - 872,000

Profit or Loss on Sale of Assets (41,097) 101,461 29,609 20,000

Total Income 11,981,343 12,112,031 8,386,752 13,640,820

EXPENSES Employee Expenses 3,613,996 3,769,897 1,058,723 4,283,461

Materials and Services 4,104,716 3,506,965 1,222,507 4,776,926 Depreciation and amortisation 3,361,372 3,397,998 845,160 3,415,984 Other expenses 720,068 1,361,742 210,092 864,000 Strategic Projects c/f 563,764 159,628 - - Total Expenses 12,363,916 12,196,230 3,336,482 13,340,371

Net Surplus\(Deficit) (382,573) (84,199) 5,050,271 300,449 LTFP ($6k)



Profit & Loss Statement

As at 30 Sep 2014

Month Actual

Year to Date

Actual

2014/15 Budget

% of Annual Budget

used

Comments

1600 Revenues

1611 General Rate - 5,838,722 5,807,000 101%

1612 Waste Charges - 953,745 954,400 100%

1613 Fire Levy - 297,426 283,000 105%

1614 Tips & Transfer Stations 9,243 21,618 107,000 20%

1616 Early Settlement Discounts (34,626) (91,628) (89,000) 103%

1617 Wheelie Bin Charges 407 345,047 342,400 101%

Total Rates (24,975) 7,364,930 7,404,800 99%

Environmental Health

1622 Inspection Fees 375 1,211 11,000 11%

1623 Health/Food Licence Fees and Fines

338 247 14,000 2%

1624 Immunisations - - 1,000 0%

1626 Place of Assembly Licence 195 265 2,000 13%

Total Environmental Health 908 1,723 28,000 6%

Municipal Inspector

1631 Kennel Licences - - 1,200 0%

1632 Dog Registrations 1,861 7,414 50,100 15%

1633 Dog Impoundment Fees & Fines 228 743 3,500 21%

1634 Dog Replacement Tags 16 32 -

1635 Caravan Fees and Fines 13,388 49,660 44,000 113%

1636 Fire Abatement Charges - - 2,000 0%

1637 Infringement Notices 2,380 5,840 11,000 53%

Total Municipal inspector 17,873 63,690 111,800 57%

Building Control Fees

1641 Building Fees 3,253 6,667 30,000 22%

1642 Plumbing 3,977 10,747 25,000 43%

1643 Building Search Fees 60 365 1,200 30%

1644 Permit Administration 1,300 2,970 12,000 25%

1645 Building Inspections 6,068 12,439 36,000 35%

1647 Certificates of Likely Compliance 3,417 7,119 20,000 36%

1651 Development Application Fees 3,300 8,370 37,000 23%

1652 Planning Scheme - - 1,000 0%

1653 Subdivision Fees 400 1,600 3,000 53%

1654 Advertising Fee 4,500 10,100 32,000 32%

1655 Adhesion Orders - - 500 0%

1656 Engineering Fees - 208 -

1658 Illegal Building Fees - - 1,000 0%

Total Planning And Building Control Fees

26,276 60,585 198,700 30%


Month Actual

Year to Date

Actual

2014/15 Budget

% of Annual Budget

used

Comments

Government Fees Levies

1661 B.C.I Training Levy 3,408 8,590 25,000 34%

1662 Building Permit Levy 1,704 4,295 12,000 36%

1663 132 & 337 Certificates 5,637 14,926 60,000 25%

Total Government Fees Levies 10,750 27,811 97,000 29%

Investment Income

1671 Interest Income 15,341 51,130 220,000 23%

1674 Guarantee Fees - TasWater - 3,868 30,000 13%

1675 Tax Equivalents - TasWater - - 50,000 0%

1676 Dividends - TasWater - - 502,000 0% Annual dividend

Total Investment Income 15,341 54,998 802,000 7%

Sales Hire and Commission

1681 Sales 2,901 10,999 85,100 13%

1682 Commission 3,069 3,293 14,700 22%

1683 Equipment Hire 159 218 -

1684 Facilities and Hall Hire 2,395 4,712 40,500 12%

1685 Facilities Leases 1,928 15,389 70,000 22%

1686 Public Liability Blanket Cover 18 18 -

1687 History Room Other Income 18 18 1,000 2%

Total Sales Hire & Commission 10,488 34,647 211,300 16%

Other Income

1761 Late Payment Penalties inc Interest

23,921 30,051 120,000 25%

1763 Heavy Vehicle Contributions - - 52,000 0%

1765 Private Works 523 2,611 20,000 13%

1766 Cemetery 6,709 11,018 20,000 55%

1767 Contributions - - -

Total Other Income 31,153 43,680 212,000 21%

Reimbursements

1771 Collection Costs - 626 - 476 2,000 -24% Year end adjustment

1772 Insurance Recoveries 1,487 1,487 -

1773 Workers Comp. Recoveries 52 721 2,000 36%

1775 Roundings - 2 - 5 -

1776 Miscellaneous Reimbursements - 0 792 10,000 8%

Total Reimbursements 911 2,519 14,000 18%

Gain or Loss on Sale of Assets

1781 Profit or Loss on Sale of Assets 14,364 29,609 20,000 148%

Total Gain or Loss on Sale of Assets

14,364 29,609 20,000 148%


Month Actual

Year to Date

Actual

2014/15 Budget

% of Annual Budget

used

Comments

Grant Income

1792 Federal Grants Revenue - 694,560 2,784,720 25%

1794 State Grants Revenue - - 850,000 0%

1796 Other Grants Revenue - 8,000 34,500 23%

Total Operating Grants - 702,560 3,669,220 19%

1791 Federal Grants Capital - - 505,000 0%

1793 State Grants Capital - - 367,000 0%

Total Capital Grants - - 872,000 0%

Total Revenue 103,088 8,386,752 13,640,820 61%

Expenses

Employee Costs - - -

1811 Salaries and Wages 216,015 719,320 2,837,037 25%

1812 On Costs 95,747 335,694 1,423,896 24%

1813 Overtime Payments 1,882 3,709 22,528 16%

Total Employee Costs 313,644 1,058,723 4,283,461 25%

Energy Costs

1851 Electricity 1,056 49,977 200,100 25%

Total Energy Costs 1,056 49,977 200,100 25%

Materials and Contracts

1861 Advertising 288 7,219 26,035 28%

1862 Accom Receipts & Park Passes - Hist Rm

202 694 7,000 10%

1863 Bank Charges - GST 2,370 6,240 20,000 31%

1864 Books Manuals Publications 138 3,139 8,350 38%

1865 Catering 417 2,122 20,200 11%

1866 Bank Charges - FREE 173 463 2,000 23%

1867 Computer Hardware Purchase 1,490 7,864 4,000 197%

1868 Computer Software Purchase 266 386 3,300 12%

1869 Computer Internet Charges 279 515 2,000 26%

1870 Computer Licence and Maintenance Fees

11 62,425 120,000 52%

1872 Corporate Membership 3,350 109,356 120,790 91% Annual fees

1873 Debt Collection - 3,394 14,000 24%

1875 Public Liability Insurance - - 5,500 0%

1876 Stock Purchases for Resale 3,004 10,228 18,000 57%

1890 Equipment Hire and Leasing 3,989 10,327 40,300 26%

1891 Equipment Maintenance and Minor Purchases

2,086 5,082 19,600 26%

1893 Internet Billpay Costs - - 7,000 0%

1895 Licensing and Licence Costs 4,673 22,785 23,080 99% Annual fees

1896 Land and Building Rental or Leasing Costs

7,700 0%


Month Actual

Year to Date

Actual

2014/15 Budget

% of Annual Budget

used

Comments

1897 Materials 16,682 45,567 179,450 25%

1898 Phone Calls Rental Fax 2,886 6,120 38,440 16%

1899 Postage/Freight 2,139 8,712 26,650 33%

1900 Printing/Laminating 2,553 5,410 15,000 36%

1901 Property Insurance - 73,746 77,000 96% Annual payment

1902 Room Hire - 90 1,700 5%

1904 Royalties and Copyright Licences - - 5,000 0%

1905 Stationery 528 2,526 12,850 20%

1906 Water & Property rates Payable 10,163 13,090 40,000 33%

1907 Loan Charges and Interest - 4 -

Total Materials and Contracts 57,685 407,506 864,945 47%

Contractor Costs

1971 Building/Works Contractors 15,025 90,232 1,405,200 6%

1972 Cleaning Contractors 17,071 53,943 196,200 27%

1973 Waste Management Contractors 73,028 272,651 1,050,000 26%

Total Contractor Costs 105,124 416,826 2,651,400 16%

Professional Fees

1991 Analysis Fees 110 110 -

1992 Audit Fees 16,600 20,300 28,000 73% Payment in first half of financial year

1993 Legal Fees - 4,201 22,300 19%

1994 Computer Consultancy - 780 -

1995 Revaluation Fees- Municipal only - 2,958 28,000 11%

1996 Professional Fees - Grant funded - 756 -

1997 Professional Fees - Strategic Projects

21,000 87,956 131,502 67%

1998 Other Professional Fees 18,305 51,273 310,235 17%

Total Professional Fees 56,015 168,334 520,037 32%

Plant Hire

2101 Plant Hire - Internal 81,843 248,870 730,000 34%

2102 Plant Hire - External - - 3,000 0%

2103 Registration and MAIB 30,936 31,076 34,914 89% Annual payment

2104 Insurance Premiums - 19,630 20,100 98% Annual payment

2105 Plant Repairs and Maintenance 11,192 26,146 100,000 26%

2140 Plant Hire Recovered (83,800) (273,088) (850,000) 32%

2141 Fuel 13,515 47,207 160,450 29%

2142 Fuel Credit (1,478) (4,272) (10,000) 43%

Total Plant Hire 52,208 95,568 188,464 51%


Month Actual

Year to Date

Actual

2014/15 Budget

% of Annual Budget

used

Comments

Government Fees and Levies

2255 Fire Levy 73,853 73,853 283,000 26%

2257 Building Permit Levy 752 1,805 11,000 16%

2258 Land Tax 3,456 3,456 34,980 10%

2259 Training Levy 2,500 5,182 23,000 23%

Total Government Fees & Levies

80,561 84,296 351,980 24%

Depreciation

2304 Depreciation Historical Assets 17 43 170 25%

2305 Depreciation Buildings 15,159 38,983 164,670 24%

2306 Depreciation Roads and Streets 160,000 480,000 1,919,170 25%

2307 Depreciation Bridges 33,375 100,125 400,500 25%

2308 Depreciation Plant & Equipment 28,907 71,932 395,263 18%

2310 Depreciation Stormwater Infrastructure

22,000 66,000 264,000 25%

2311 Depreciation Furniture 18,054 46,473 90,941 51%

2312 Depreciation Land Improvements 17,167 41,604 159,270 26%

2313 Amortisation of Municipal Valuation

- - 22,000 0%

Total Depreciation 294,679 845,160 3,415,984 25%

Other Expenses

Interest Payable - 32,999 357,400 9%

Grants and Community Support Given

34,038 84,428 290,600 29%

Rate Remissions 2,918 52,120 40,000 130%

Revenue foregone by donation 500 500 -

Waiver of Fees and Lease etc 72 72 4,000 2%

Refunds/Reimbursements 1,486 1,486 -

Council Member Allowances 11,432 34,296 152,000 23%

Council Member Expenses 1,599 4,191 20,000 21%

Total Other Expenses 52,045 210,092 864,000 24%

Total Expenses 1,013,018 3,336,482 13,340,371 25%

Net Surplus\(Deficit) before Capital amounts

(909,930) 5,050,271 (571,551) LTFP ($461k)

Capital Grants - - 872,000

Net Surplus\(Deficit) (909,930) 5,050,271 300,449 LTFP ($6k)



Profit and Loss Statement

As at 30 Sep 2014

Month Actual

Year to Date

Actual 2014/15 Budget Comments

Business & Corporate Services

Total Investment Income 15,341 54,998 802,000 TasWater

Total Sales Hire and Commission 241 1,144 6,000

Total Reimbursements (1) (1) -

Total Revenue 15,582 56,141 808,000

Total Employee Costs 57,319 210,981 752,041

Total Energy Costs - 1,564 5,800

Total Materials and Contracts 16,694 151,749 295,115

Total Contractor Costs 423 1,870 7,250

Total Professional Fees 6 1,275 21,900

Total Plant Hire 1,109 3,775 16,816

Total Government Fees and Levies - - 180

Total Depreciation 9,717 24,657 97,330

Total Other Expenses 2,436 51,441 4,000

Total Expenses 87,705 447,313 1,200,432

Net Surplus\(Deficit) before Capital Income (72,123) (391,172) (392,432)

Net Surplus\(Deficit) (72,123) (391,172) (392,432)

Development Services

Total Environmental Health 908 1,723 28,000

Total Municipal inspector 14,788 52,700 47,000

Total Planning And Building Control Fees 26,276 60,377 198,700

Total Government Fees Levies 10,750 27,811 97,000

Total Sales Hire and Commission 46 149 1,300

Total Reimbursements - 373 -

Total Operating Grants - 8,000 34,500

Total Revenue 52,767 151,134 406,500


Total Materials and Contracts 299 7,749 36,540

Total Professional Fees 10,345 19,481 63,400


Total Government Fees and Levies 3,252 6,987 34,000



Total Expenses 65,274 213,244 886,875




Month Actual

Year to Date


Community Services

Total Sales Hire and Commission 114 136 500

Total Other Income - 1,718 -

Total Reimbursements 104 241 -

Total Gain or Loss on Sale of Assets 14,364 14,364 -

Total Operating Grants - 38,360 116,720

Total Capital Grants - - 50,000

Total Revenue 14,582 54,818 167,220


Total Materials and Contracts 727 2,503 28,110

Total Contractor Costs 7,080 11,898 -

Total Professional Fees 600 8,054 96,000




Total Expenses 81,073 216,368 682,321



Works and Infrastructure

Total Rates 9,650 1,320,410 1,403,800


Total Planning And Building Control Fees - 208 -

Total Sales Hire and Commission 4,405 20,173 115,000

Total Other Income 7,232 11,911 92,000

Total Reimbursements 1,539 2,269 2,000

Total Gain or Loss on Sale of Assets - 15,245 20,000

Total Operating Grants - 362,601 2,299,000


Total Revenue 25,911 1,743,807 4,818,600

Total Employee Costs 150,115 459,796 1,826,780

Total Energy Costs 1,056 47,067 189,300


Total Contractor Costs 97,198 401,579 2,639,300


Total Plant Hire 45,405 59,756 131,414


Total Depreciation 271,978 788,486 3,235,070

Total Other Expenses 223 33,222 357,400

Total Expenses 606,394 1,895,066 8,879,668

Net Surplus\(Deficit) before Capital Income (580,483) (151,259) (4,883,068)

Net Surplus\(Deficit) (580,483) (151,259) (4,061,068)


Month Actual

Year to Date


Visitor Information Centre


Total Reimbursements (105) (83) -

Total Revenue 2,624 10,008 77,000


Total Energy Costs - 1,346 5,000


Total Contractor Costs 423 1,479 4,850

Total Professional Fees - 117 10,000

Total Plant Hire 38 98 -

Total Government Fees and Levies - - 1,600


Total Expenses 14,584 47,961 195,844



Governance and Members Expenses

Total Rates (34,626) 6,044,520 6,001,000



Total Reimbursements (627) (281) 12,000


Total Revenue (8,377) 6,370,844 7,363,500




Total Plant Hire 543 22,101 5,872


Total Depreciation 91 233 32,610


Total Expenses 157,988 516,528 1,495,231

Net Surplus\(Deficit) before Capital Income (166,365) 5,854,316 5,868,269

Net Surplus\(Deficit) (166,365) 5,854,316 5,868,269


Month Actual

Year to Date


Council Total

Total Rates (24,975) 7,364,930 7,404,800

Total Environmental Health 908 1,723 28,000


Total Planning And Building Control Fees 26,276 60,585 198,700

Total Government Fees Levies 10,750 27,811 97,000

Total Investment Income 15,341 54,998 802,000



Total Reimbursements 911 2,519 14,000

Total Gain or Loss on Sale of Assets 14,364 29,609 20,000



Total Revenue 103,088 8,386,752 13,640,820

Total Employee Costs 313,644 1,058,723 4,283,461

Total Energy Costs 1,056 49,977 200,100


Total Contractor Costs 105,124 416,826 2,651,400


Total Plant Hire 52,208 95,568 188,464


Total Depreciation 294,679 845,160 3,415,984


Total Expenses 1,013,018 3,336,481 13,340,371

FAGS grant funds received in advance - - -

Net Surplus\(Deficit) before Capital Income (909,929) 5,050,271 (571,551) LTFP ($461k)

Strategic Projects - - - Carried Forward - from Reserves

Capital Income - - 872,000

Net Surplus\(Deficit) (909,929) 5,050,271 300,449 LTFP ($6k)


Break O'Day Council

Estimated Financial Position

As at 30 Sep 2014

2013-2014 Actual

2014-2015 Actual to Date

2014-2015 Budget

Current Assets Cash 6,764,435 7,135,704 1,673,635

Receivables 901,502 3,548,716 600,000

Inventories 141,368 145,994 65,000

Other Current Assets 82,771 117,936 5,000

Total Current Assets 7,890,076 10,948,349 2,343,635

Non-Current Assets Property Plant and Equipment 114,675,588 116,254,997 126,817,513

Investment in TasWater 37,399,645 32,256,504 36,481,806

Other Non-Current Assets 95,200 218 7,000

Total Non -Current Assets 152,170,433 148,511,719 163,306,319

Total Assets 160,060,509 159,460,068 165,649,954

Current Liabilities Payables 1,260,518 900,642 850,000

Interest Bearing Liabilities 130,730 110,934 297,000

Provisions 467,264 469,866 430,000

Total Current Liabilities 1,858,512 1,481,442 1,577,000

Non-Current Liabilities Interest Bearing Liabilities 4,131,178 4,131,178 8,703,000

Provisions 224,201 469,866 215,000

Total Non-Current Liabilities 4,355,379 4,601,045 8,918,000

Total Liabilities 6,213,891 6,082,487 10,495,000

Net Assets 153,846,618 153,377,581 155,154,954

EQUITY Accumulated surplus 15,720,640 17,724,100 38,409,657

Asset revaluation reserve 136,426,670 135,110,461 116,462,219

Other reserves 1,699,308 543,020 283,078

TOTAL EQUITY 153,846,618 153,377,581 155,154,954

Other Reserves - detailed separately 1,699,308 1,699,308 543,020

Employee Provisions 558,897 550,000 550,000

Unallocated accumulated surplus 4,506,230 4,886,396 580,615

Total cash available 6,764,435 7,135,704 1,673,635

Note: This reflects the cash position and does not include Payables and Receivables


Break O'Day Council

Other Reserves

As at 30 Sep 2014

Other Reserves 1/7/2014

Reserves new

2014-2015

Reserves to be used 2014-2015 Remaining

Public Open Space Binalong Bay 71,502

(71,502) 0

Beaumaris 4,907

4,907

Scamander 23,398

23,398

St Helens 26,027

26,027

Stieglitz 6,752 6,752

Total Public Open Space 132,586 - (71,502) 61,084

Facilities and Property Reserve 278,976

278,976

Community Development 12,500

12,500

137 Trust Seizures 190,460

190,460

Grant Proceeds Reserve Bay of Fires Interpretation Site 8,796

(8,796) -

St Helens Ball Courts 450,000

(450,000) -

Redesign and Upgrade Junction St Helens Point Rd 128,550

(128,550) -

Digital Hubs 29,895

(29,895) -

Learner Driver 5,655

(5,655) -

Trail of Tin Dragon 190,638

(190,638) -

CRSP Administration Program 1,546

(1,546) Skate Park Lighting 6,000

(6,000)

Sus Tourism Planning For Tas East Coast 263,706

(263,706) -

Total Grant Reserves 1,084,786 - (1,084,786) -

Total Other Reserves 1,699,308 - (1,156,288) 543,020


Break O'Day Council

Estimated Cash Flow

As at 30 Sep 2014

2013-2014 Actual

2014-2015 Actual to

Date 2014-2015

Budget Comments

CASH FLOWS FROM OPERATING ACTIVITIES

RECEIPTS Operating Receipts 10,937,544 5,909,723 12,768,820

PAYMENTS Operating payments 9,188,873 3,121,182 9,924,387

NET CASH FROM OPERATING 1,748,671 2,788,541 2,844,433

CASH FLOWS FROM INVESTING ACTIVITIES

RECEIPTS Proceeds from sale of Plant & Equipment 157,078 29,609 60,000

PAYMENTS Payment for property, plant and equipment 4,714,294 2,427,085 13,978,500

NET CASH FROM INVESTING ACTIVITIES (4,557,216) (2,397,476) (13,918,500)

CASH FLOWS FROM FINANCING ACTIVITIES

RECEIPTS Proceeds from borrowings 3,000,000

4,700,000

Capital Grants 1,195,303 - 872,000

PAYMENTS Repayment of borrowings 38,092 19,796 253,000

NET CASH FROM FINANCING ACTIVITIES 4,157,211 (19,796) 5,319,000

NET INCREASE (DECREASE) IN CASH HELD 1,348,666 371,269 (5,755,067) CASH AT BEGINNING OF YEAR 5,415,769 6,764,435 7,428,702 CASH AT END OF PERIOD 6,764,435 7,135,704 1,673,635 LTFP $2,965k


Break O'Day Council

Estimated Capital Expenditure

2014-2015

Project Code

Details Month Actuals

Year to Date

Prior Year Funding Works Carried Forward

2014-2015 Budget Project

Cost

Comments

PLANT & EQUIPMENT

CC005 Replace Subaru Liberty PL1213

- - 40,000

CC010 Isuzu 4x4 MUX LST Auto SUV - Replace PL1211

- 45,566 40,000

CC015 Replace Mitsubishi Challenger PL1214

46,637 46,637 40,000

CC020 Replace Depot Ute PL1208 - - 35,000

CC030 P & E Renewal - - 185,000

CC025 Bucket for JCB Backhoe - 5,650 -

CC036 Roof Rack for Mitsubishi Express

1,735 1,735 -

TOTAL PLANT & EQUIPMENT

48,372 99,589 - 340,000

FURNITURE & IT

CC055 Replacement furniture & IT - - 25,000

CC068 Heat Pump - History Room - 3,636

CC065 Ergonomic Chairs - 6,705 -

CC060 Navision Upgrade - - 35,000

TOTAL FURNITURE & IT - 10,341 - 60,000

BUILDINGS

CC705 Lions Park Toilet Block - - 120,000

CC710 Replace Priority Locks to New System

- - 10,000

CC715 Removal of Asbestos Fingal Community Ctr

2,207 20,161 10,000

CC720 Priority Building Repainting - - 15,000

CC725 Installation of Roof Tie Down Points

- - 10,000

CC730 Old Tasmanian Hotel Fingal - - 100,000

CC735 Design & Structural Engineering Plans for Portland Hall

- - 10,000

CC740 Design & Structural Engineering Plans for Council Chamber Additions

1,807 5,158 10,000

CC745 St Helens Recreation Ground Ball Courts

530 10,370 1,500,000

CB755 St Marys Sports Centre Upgrade

449 6,140 320,000

CC750 Titley Shack Improvements 140 1,428 -

TOTAL BUILDINGS 5,133 43,257 - 2,105,000


Project Code


Year to Date



Cost

Comments

ROADS

STREETSCAPES

CA110 St Marys Streetscape 495 5,113 400,000

CA115 Fingal Streetscape - 99 200,000

CA105 St Helens Streetscape - 148 100,000 300,000 Includes $100K C/f

TOTAL STREETSCAPES - 148 100,000 900,000

FOOTPATHS

CC105 St Helens Point Road - 5,727 70,000

CC110 Storey Street - - 5,500

CC115 St Helens Main St/Foreshore Pedestrian Crossing

- - 46,000

CC120 Visitor Information Centre Pedestrian Crossover

- - 29,000

Un-programmed Emergency Works

16,500

CB155 Falmouth St, St Helens - New 540m K&C

- 49 -

TOTAL FOOTPATHS - 5,777 - 167,000

KERB & CHANNEL

CC155 Young Street - - 85,000

CC160 Un-programmed Emergency Works

15,000

CB165 Four Mile Ck, Emma Drive - Construct kerb & channel 130m

- 99 -

CB175 St Helens Point Rd - Penguin Street to Chimney Heights construct new 300m kerb and channel

- 99 -

TOTAL KERB & CHANNEL - 198 - 100,000

RESHEETING

CC305 North Ansons Bay Road 125,000

CC310 Medea Cove Road 40,000

CB305 Ansons Bay Road - - 150,000 275,000 Includes $150K C/f

CB315A Upper Scamander Road - 11,729 50,000 50,000 Includes $50K C/f

Unprogrammed Emergency Works

10,000

TOTAL RESHEETING - 11,729 200,000 500,000

RESEALS

TOTAL RESEALS 300,000


Project Code


Year to Date



Cost

Comments

ROADS OTHER

CC510 Dig Outs - - 100,000

CB909 Beauty Bay Landslip Rectification

- 230,569 240,000

CC530 Trafalgar Track Road Works - - 13,500

CC505 Emma Drive Four Mile Creek Kerb, Gutter & Seal

99 198 -

CC525 St Helens Point Road Widening

- 14,329 -

CC532 Medeas Cove Esp Stabilisation - 11,549 -

CB596 Bayside Foreshore Pedestrian Crossing

- 1,800 -

CB580 St Helens Point Road Intersection (Tasman Hwy) Upgrade

11,269 12,642 -

2013 Flood Damaged Roads 260,000

CB904 Forest Lodge Rd, Pyengana Flood Repairs

- 198 -

CB906 Upper Scamander Rd Flood Repairs

- 1,260 -

CB908 Atlas Drive Flood Repairs 5,050 8,825 -

CB905 Mt Elephant Road Flood Repairs

2,176 2,176 -

TOTAL ROADS OTHER 18,593 283,546 - 613,500

ROADS TOTAL 19,088 306,610 300,000 2,580,500

BRIDGES

Bridge Renewal Budget 2014/15 (inc RTR $455k)

2,800,000 5,800,000 Includes $2.8M C/f

CC201 Bridge # 462 - Tower Rivulet Trib

- -

CC202 Bridge # 1006 - Black Horse Gully Creek

- -

CC203 Bridge # 1941 - Golden Fleece Rivulet

4,245 4,245

CC210 Bridge # 1946 - Cornwall Road Bridge

2,425 2,425

CC204 Bridge # 2026 - Kohls Creek - -

CC205 Bridge # 2117 - St Marys Rivulet

- -

CC206 Bridge # 2699 - Big Lagoon - -

CC207 Bridge # 3267 - Tower Rivulet - -

CC208 Bridge # 3632 - Peggery Creek - -

CC209 Bridge # 4009 - George River - -

CC213 Bridge # 3462 - Grimstones Rd - -

CB205 Bridge # 1282 - North George River Trib, Linda Vale Rd

- 419 -

CB209 Bridge # 2498 - Calders Gully Rd, Richardsons Creek

764 15,854 -


Project Code


Year to Date



Cost

Comments

CB206 Bridge # 2916 - Tuckers Creek, Gardens Rd

- 419 -

CB207 Bridge # 2384 - Newmans Creek, UnNamed Rd off Richardson St

- 15,179 -

CB208 Bridge # 2398 - South George River, Forest Lodge Rd

3,075 3,075 -

CB211 Bridge # 2794 - St Patricks Creek, Royles Lane

- 85,519 -

CB212 Bridge # 3268 - Tower Rivulet FO, Rossarden Rd

- 104,395 -

CB213 Bridge # 4286 - Powers Rivulet, Terryvale Rd

- 56,463 -

CB214 Bridge # 4410 - Powers Rivulet, Terryvale Rd

- 41,117 -

CB215 Bridge # 2486 - Georges River, Priory Rd

890 17,664 -

CB216 Bridge # 5216 - Gardners Creek, Salters Rd

- 39,041 -

CB217 Bridge # 7003 - Tyne River Tributary, Tyne Rd

- 107,612 -

CB201 Bridge # 1724 - Green Valley Creek, Dakins Rd

- 84,053 -

CB202 Bridge # 1167 - Weld River, Groses Rd

- 419 -

CB203 Bridge # 1192 - Workers Creek, Upper Scamander Rd

- 419 -

CB204 Bridge # 1245 - Littlechilds Creek, Clellands Rd

- 419 -

CC211 Bridge # 7019 Tyne Rv - Mathinna Rd

- 9,430 -

CC212 Bridge # 7031 Tyne Rv - Tims Ck Rd

- 23,366 -

TOTAL BRIDGES 11,399 611,531 2,800,000 5,800,000

STORMWATER

CA666 Cecilia St Stormwater renewal 56,206 1,242,574 900,000 2,100,000 Includes $900K C/f

CC660 Stormwater Master Plan - - 200,000

CB670 Mathinna - Repair drain Main St, Replace Agg Drain

- 6,845 -

TOTAL STORMWATER 56,206 1,249,419 900,000 2,300,000

LAND IMPROVEMENTS

WASTE MANAGEMENT 80,000

CC605 St Helens WTS Refuse Disposal Platform

- 620 60,000

CC610 Fingal WTS Refuse Disposal Platform

- 620 60,000

CA605 WTS Improvements - Scamander

- 6,250 -


Project Code


Year to Date



Cost

Comments

CB620 WTS Improvements - St Helens

- 2,090 -

CB630 WTS Improvements - Fingal - 750 -

CB635 WTS Improvements - Scamander

- 900 -

-

WASTE MANAGEMENT TOTAL

- 11,230 - 200,000

PARKS, RESERVES & OTHER

CC830 Lions Park - Car Park, Lighting, Playground, Paths

- 211 400,000

CC835 Street Furniture & Signage 588 17,200 30,000

CC840 Playground Equipment Replacement Program

2,805 4,520 70,000

CB810 Trail of the Tin Dragon - Carpark at Weldborough

- 2,219 35,000

CC805 Security Camera - St Helens Skate Park

124 8,644 8,000

CC810 Upgrade St Helens Football Club

- 3,551 50,000

CA805 Bay of Fires Interpretation Site 164 9,866 -

CB725 Beauty Bay BBQ and Shelter 33 2,188 -

CB835 BBQ Shelter St Helens Foreshore

- 1,062 -

CC825 Fingal Park Furniture & Signage

- 2,922 -

CC827 Fishermans Park Shelter, signs etc

- 3,067 -

CA875 St Helens, Netball Courts - Construction

735 6,365 -

CC842 Kirwans Beach tables, BBQ etc

102 4,667 -

CC844 Fingal Depot Removal of Fuel Tanks

- 5,003 -

CC807 St Helens Foreshore Lighting - 4,217 -

CC815 Memorial Park Upgrade 6,691 6,691 -

CC846 Aerodrome Upgrade - Shed, Power & Fence

9,791 12,714 -

TOTAL PARKS, RESERVES & OTHER

21,032 95,108 - 593,000

TOTAL LAND IMPROVEMENTS

21,032 106,338 - 593,000

Total Capital expenditure 161,231 2,427,085 4,000,000 13,978,500

| 10/14.11.3 Corporate Services Department Report 39

10/14.11.3 Corporate Services Department Report


OFFICER Bob Hoogland, Manager Corporate Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with in the Business and Corporate Service Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number Meeting Date

Council Decision Comments

07/14.11.7.191 21 July 2014 That Council forward the final draft leases to community organisations for execution, taking option 3 with respect to notifying community organisations about access.

Manager Community Services is progressing these, five (5) have been completely executed to date.

09/14.11.6.265 15 September 2014

That Council adopt the Policy LG46 Fraud Management and Control and management implement the associated Procedure.

Documentation and website updated.

Staff Movements: No recent changes. Meetings Attended: Meetings this month more relate to the Acting General Manager role and are therefore reported there.


Other Issues: Investments - CBA: Term Deposit $1,000,000.00 3.00% Maturing 13 October 2014 Westpac: Term Deposit $1,556,280.45 3.65% Maturing 5 November 2014 ANZ: Term Deposit $1,508,506.84 3.25% Maturing 9 November 2014 Westpac: Term Deposit $1,513,420.43 3.50% Maturing 10 December 2014 Right to Information (RTI) Requests No new RTI requests. 132 and 337 Certificates

132 337

September 2014 27 17

August 2014 34 19

September 2013 32 20

Debtors/Creditors @ 6 October 2014

DEBTORS INFORMATION

Invoices Raised

Current Previous Year

Month YTD 14/15

Month YTD 13/14

95 319

111 380

CREDITORS INFORMATION

Payments Made

Current Previous Year

Month YTD 14/15

Month YTD 13/14

370 1352

373 1360


RATES INFORMATION as at 8 October 2014

This financial Year

2014/2015 Rates LeviedAdditional Rates

(Sup Val) Total Rates Penalties Interest

Rate

Remissions

General 5,836,986.32 - 931.87 5,836,054.45

Waste 954,955.00 - 2,563.48 952,391.52

Wheelie 344,240.00 807.01 345,047.01

Fire 297,492.62 - 351.54 297,141.08

TOTAL 7,433,673.94 - 3,039.88 7,430,634.06 18,109.02 16,034.94 52,120.23

Previous Financial Years @ 30 June 2014

2013/2014 Rates LeviedAdditional Rates

(Sup Val) Total Rates Penalties Interest

Rate

Remissions

General 5,823,999.81 - 10,380.02 5,813,619.79

Waste 894,505.00 568.46 895,073.46

Wheelie 320,700.00 - 461.51 320,238.49

Fire 282,809.79 - 24.51 282,785.28

TOTAL 7,322,014.60 - 10,297.58 7,311,717.02 14,503.73 12,796.93 394,871.06

Instalments

2014/2015 Instalment $ Outstanding $ Outstanding %

5 September 2014 Instalment 1 1,858,677.94 162,174.32 8.73%

7 November 2014 Instalment 2 1,858,332.00 877,713.98 47.23%

6 February 2015 Instalment 3 1,858,332.00 938,479.45 50.50%

1 May 2015 Instalment 4 1,858,332.00 947,958.71 51.01%

TOTAL: 7,433,673.94 2,926,326.46 39.37%

2013/2014 Instalment $ Outstanding $ Outstanding %

6 September 2013 Instalment 1 1,831,057.60 184,594.34 10.08%

8 November 2013 Instalment 2 1,830,319.00 859,747.94 46.97%

7 February 2014 Instalment 3 1,830,319.00 955,539.65 52.21%

2 May 2014 Instalment 4 1,830,319.00 965,898.03 52.77%

TOTAL: 7,322,014.60 2,965,779.96 40.50%

Discount AppliedDiscount

Claimed $ No. of Properties

Total Ratable

Properties % of total

2014/2015 91,650.46 2,806 6,523 43%

2013/2014 88,367.81 2,694 6,513 41%

18,109.02 16,034.94 52,120.23

14,503.73 12,796.93 394,871.06


LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 10/14.11.4 Visitor Information Centre Report 43

10/14.11.4 Visitor Information Centre Report





Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Visitor Information Centre. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. Previous consideration has also indicated the provision of financial statement for the VIC and in this regard for Councils information an activity based report is included below. OFFICER’S REPORT: Staff Movements: No recent changes Meetings Attended/Other information: As you might expect, the last week of September had the busiest days for the month and this has continued into early October. The History Room has new displays:

Women of Portland - The significant contribution of women to the settlement of St Helens is represented by this exhibition, one that is often overlooked by the tellers of history.

The Good Life - representing all that is enjoyed by the good life, such as our collection of musical instruments, the old Pathe gramophone and associated records from ‘Fairlea’

A Child’s Delight - the new foyer display at the centre highlights the delights from yesteryear that a child would enjoy including a wonderful tin of glass marbles found on the Blue Tier dating from 1911.

The History Room has received an invitation from the Chinese Art Society, Australia to attend the Yueju (Cantonese Opera) being held on Sunday 26 October 2014 from 2.00pm at the City Council Town Hall.


Mr Richard Mulvaney, Director from QVMAG, toured the History Room on his visit to St Helens. He was invited as Guest Speaker by the Friends’ of St Helens History Room for their AGM held in late August.

We are also photographing the street works that have been happening in Cecilia Street with the new stormwater system, also the St Helens wharf that is currently being replaced. These images are kept in our archival records.

Training session held in the Backroom of History Room with three (3) tour guides and the Managing Director of Lifes An Adventure, on 25 September. Invited Council’s NRM Facilitator to give a short presentation on coastal flora for them. We also presented our Tasmanian Shell collection which we have recently sorted and catalogued to them. Gave them a tour of the History Room and sent them a fee for service ($50 + GST)

Have had two (2) visits from the School Holiday program held through Poss’M’agic Child Care Centre (30 September and 7 October) with 15 children and three (3) carers attending.

Statistics: Door Counts:

Month/Year Visitor Numbers

Daily Average

Before 10am

After 4pm

History Room

September 2006 1,167 38.90 153

September 2007 1,727 57.57 458

September 2008 1,812 60.40 N/A

September 2009 1,474 49.13 111

September 2010 1,359 45.30 90

September 2011 1,528 50.93 366*

September 2012 1,417 47.23 64 129 77

September 2013 1,598 53.27 132 95 72

September 2014 1,570 52.33 153 121 71

* Opening of Trail of the Tin Dragon Event Revenue 2014/2015:

Month VIC Sales HR Entry HR Donations

July 1,557.40 231.00 43.50

August 2,151.60 198.00 18.00

September 2,746.30 259.00 129.00


Revenue 2013/2014:

Month VIC Sales HR Entry HR Donations

July 2,329.02 311.85 242.50

August 1,265.47 190.00 59.50

September 3,114.00 323.00 121.75

October 3,227.10 295.00 88.00

November 3,843.90 465.00 76.95

December 3,840.93 241.12 71.69

January 5,715.72 603.90 50.85

February 6,624.24 602.91 155.00

March 6,116.02 501.94 212.65

April 3,902.90 437.58 128.05

May 1,907.92 407.88 118.80

June 1,624.49 189.19 43.50


Visitor Information Centre

As at 30 Sep 2014

Month Actuals Year to Date

Actuals 2014-2015

Budget

Revenues Sales 2,659 9,902 75,000

Commission 69 190 2,000

Miscellaneous Reimbursements - 105 - 83 -

Gain or Loss on Sale of Assets 2,624 10,008 77,000

Expenses - - -

Salaries and Wages 6,421 21,687 86,585

On Costs 1,739 6,270 38,769

Overtime Payments 86 86 2,000

Energy Costs - 1,346 5,000

Advertising - - 300

Accom Receipts & Park Passes - Hist Rm 202 694 7,000

Books Manuals Publications - 4 -

Catering - 12 -

Computer Hardware Purchase - 14 -

Corporate Membership - - 400

Stock Purchases for Resale 3,004 10,228 18,000

Materials 120 170 1,200

Phone Calls Rental Fax 175 229 1,600

Postage/Freight 159 475 -

Printing/Laminating 149 171 -

Stationery 3 14 200

Water and Property rates Payable 287 287 -

Building/Works Contractors - 21 -

Cleaning Contractors 423 1,458 4,850

Other Professional Fees - 117 10,000

Plant Hire - Internal 38 98 -

Land Tax - - 1,600

Depreciation Buildings 1,531 3,938 15,760

Depreciation Furniture 250 643 2,580

Total Expense 14,584 47,961 195,844



LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 10/14.11.5 Risk Management Report 48

10/14.11.5 Risk Management Report

ACTION DECISION PROPONENT Council Officer

OFFICER Simone Ewald-Rist, Risk Officer



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to update Council of any Occupational Health and Safety and Risk Management matters of importance. PREVIOUS COUNCIL CONSIDERATION: Council is frequently updated on risk management matters via this report or as a part of the Manager Corporate Services’ report. OFFICER’S REPORT: The Work Health & Safety Coordinator attended the following meetings:

Date Meeting

15 September 2014 Council meeting

16 September 2014 Safe Work Method Statement meeting & Work Health & Safety Act 2012 presentation – town maintenance team 1

17 September 2014 Safe Work Method Statement meeting & Work Health & Safety Act 2012 presentation – town maintenance team 2

18 September 2014 Corporate Services team meeting

30 September 2014 Council staff meeting

1 October 2014 WHS survey & audit by Peter Berry, Allianz, Council’s Workers’ Compensation Insurer

2 October 2014 Corporate Services team meeting

7 October 2014 Meeting and induction with new contractor

13 October 2014 Meeting and induction with new contractor

15 October 2014 Manual Handling session for outdoor workers with Lani Gunn from PhysioFit

14 October 2014 Council staff meeting

16 October 2014 Corporate Services team meeting

20 October 2014 Council meeting

| 10/14.11.5 Risk Management Report 49

During the period of 7 September to 8 October 2014 the following vandalism was reported: 7 September and again 11 September 2014 St Helens Foreshore toilet block – power point was smashed. Labour and material cost amounted to $400.00. No photo available. Discovered 22 September 2014 Break O’ Day Council Offices front garden pole lights – three (3) light covers and globes vandalised. Labour and material cost of electrician amounted to $750.00.

LEGISLATION / STRATEGIC PLAN & POLICIES: Work Health and Safety Act 2012 and Work Health and Safety Regulations 2012. Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Maintain workforce standards and procedures that ensure that the occupational health and safety and welfare of employees, contractors and public is protected and enhanced. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 10/14.11.6 Review – UV Protection Policy 50

10/14.11.6 Review – UV Protection Policy





Draft LG44 – UV Protection Policy

OFFICER’S RECOMMENDATION: That Council adopt policy number LG44 UV Protection Policy as amended. INTRODUCTION: Council facilitated skin checks of employees and volunteers; the amendments to the Policy arise from recommendations from the medical practitioner undertaking the examinations PREVIOUS COUNCIL CONSIDERATION: Policy was adopted in August 2013 and discussed at the October 2014 Council Workshop. OFFICER’S REPORT: Council facilitated skin checks of employees and volunteers. The medical practitioner undertaking the examinations noted that the current UV Policy splits the year into two (2)

parts where UV Protection is required and when it is not. This is to balance risk of UV risk against the need for protective action and exposure to sun for vitamin D generation. It was recommended that Council’s Policy be more responsive to actual UV levels and that Council therefore incorporate a UV level check into the procedure, particularly in the months where the UV can fluctuate between high risk levels and lower levels, from day to day. This Policy amendment allows for this approach during the two “shoulder months”, which provides for a more responsive approach within reasonable resource constraints. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership & Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Maintain workforce standards and procedures that ensure that the occupational health safety and welfare of employees, contractors and public is protected and enhanced


BUDGET AND FINANCIAL IMPLICATIONS: Minimal additional resources required to assess UV predicted levels for two (2) months of the year. VOTING REQUIREMENTS: Simple Majority.

| 10/14.11.7 Council Review of Administrative Decision – Tree Damage 55

10/14.11.7 Council Review of Administrative Decision – Tree Damage





Correspondence from Gent & Povey Incident Report Photos Other correspondence

OFFICER’S RECOMMENDATION: That Council make an ex-gratia contribution of handy man time and material to repair the fence and gutter. INTRODUCTION: A footpath tree fell on the boundary fence belonging to Mr Gent and Council was requested to make good the damage. An administrative review determined that Council did not have a duty of care and therefore the request was denied. A Council review of that administrative decision has been requested. PREVIOUS COUNCIL CONSIDERATION: Discussions held at the October 2014 Council Workshop. OFFICER’S REPORT: A footpath tree fell on the boundary fence belonging to Mr Gent and Council was requested to make good the damage. An administrative review determined that Council did not have a duty of care and therefore the request was denied. A Council review of that administrative decision has been requested. Council correspondence and officer advice indicates that Council was not aware of the state of the trees and therefore no duty of care exists. The applicant advises that Council was informed of the state of the trees, did inspect and work in the area and should have removed the trees and therefore avoided the damage. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Environment and Planning – Ensure sustainable management of natural and built resources is respectful to our unique location. Strategy Ensure the health of the public and environment is maintained at legislated levels or above.

| 10/14.11.7 Council Review of Administrative Decision – Tree Damage 56

BUDGET AND FINANCIAL IMPLICATIONS: Handyman time to reinstate gutter and fence, approximately $140.00 fencing material, Council crew to remove debris. VOTING REQUIREMENTS: Absolute Majority.

| 10/14.11.8 Draft Dog Management Policy and Declared Areas 57

10/14.11.8 Draft Dog Management Policy and Declared Areas





Draft Dog Management Policy 2014

OFFICER’S RECOMMENDATION: That the Draft Dog Management Policy 2014, be adopted for public exhibition and submission. INTRODUCTION: Following public consultation during September 2014 and Council consideration amendments have been included in a draft revised Dog Management Policy, including changes to Declared areas. PREVIOUS COUNCIL CONSIDERATION: Council’s Dog Management Policy has been reviewed and amended regularly since 2010. Council sought a review of the Dog Management Policy in 2014 (12/13.11.8) Council considered amendments to the Dog Management Policy arising from submissions, suggestions and input of the community, interest groups and the Parks and Wildlife Service at its Workshop on 6 October 2014. OFFICER’S REPORT: Changes to declared areas and the policy wording that Council proposes for the revised policy are shown in the Draft Dog Management Policy 2014 document. The Dog Control Act 2000 requires public review of proposed amendments and consideration of submissions by Council before declaring new areas where dogs are restricted or prohibited. The final policy is expected to be considered by Council in December. Consultation About 50 comments and suggestions from 17 submissions received by Council have been considered in drafting changes to the Dog Management Policy and zones for dog access to beaches that form part of the policy. Submissions fell into two (2) main themes:

changing beach access areas to make them more practical to manage and effective with dog owners and to increase protection of shorebirds


a lack of enforcement effort and more generally poor compliance – by dogs and their owners not observing the policy and Council not doing well enough with education and enforcement efforts

In developing the draft Policy Council considered arguments for greater compliance and more restrictions on access to some beaches, due to the significance of the municipality’s beaches for shorebirds. Along with these wildlife concerns Council has also weighed up need for public health and safety and to provide dogs and their owners with access to some areas for exercise, including on beaches. Issues raised by submissions regarding education, compliance and enforcement are largely operational matters for Council to address when implementing the policy and the Act and will require budget provisions. LEGISLATION / STRATEGIC PLAN & POLICIES: Dog Control Act 2000 Section 7 and Division 2 of the Dog Control Act 2000 refer to the requirement to maintain a Dog Management Policy, Declared areas, and requirements with respect to consultation and notices. Strategic Plan 2011 – 2015 Goal Environment and Planning – Ensure sustainable management of natural and built resources is respectful to our unique location. BUDGET AND FINANCIAL IMPLICATIONS: There are no financial implications to Council in adopting this draft policy. VOTING REQUIREMENTS: Simple Majority.

| 10/14.12.1 Works and Infrastructure – Strategic Plan Activity Report 70

10/14.12.0 WORKS AND INFRASTRUCTURE

10/14.12.1 Works and Infrastructure – Strategic Plan Activity Report

INFORMATION Goal: Environment and Planning Ensure sustainable management of natural and built resources is respectful to our unique location.


Improve service levels and environmental responsibility of waste management practices

1. Review waste management strategies

2. Support the maintenance of existing waste minimization and recycling programs and facilitate opportunities for increased recycling through community education

3. Explore further opportunities for

waste reduction and recycling

Investigations into recycling options, educational material to be provided to the public via newsletters and other media/web outlets.

Educate key stakeholders about planning, environmental and waste management, regulatory matters and processes

1. Promote Council’s services and external authority advisory services

2. Review annually Council’s information in regard to services that are provided

Articles published in the regular newsletter.

Information regarding services has been reviewed.

Council’s website has been updated.

Ongoing promotion and implementation of Development Application processing in the on line environment

| 10/14.12.1 Works and Infrastructure – Strategic Plan Activity Report 71

Goal: Asset Management Ensure the efficient and effective provision of appropriate community assets.


Develop and implement a 10 year asset management plan for all classes of assets that includes:-

Capital Works Program

Maintenance Program

1. Develop and implement an asset management system

2. Develop and implement a maintenance program

3. Review existing assets and identify

needs over the next 10 years (in conjunction with MMP and other asset/infrastructure actions)

4. Continue to lobby state and federal

agencies for infrastructure upgrades ie roads, bridges and buildings

5. Continue to work at regional and

state levels with all relevant agencies to improve transport and infrastructure

Ongoing development and improvement of Asset Management Plans and their integration into the Long Term Financial Plan.

Maintenance program developed and implemented through annual budget

Consolidate assets into single database

| 10/14.12.2 Works and Infrastructure Report 72

10/14.12.2 Works and Infrastructure Report


OFFICER Stephen Yam, Manager Works and Infrastructure



Correspondence from the Hon Warren Truss MP re Roads to Recovery

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly update of the works undertaken through the Works and Infrastructure Department since the last meeting of Council and a summary of the works proposed for the coming month. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number


05/11.12.2.95 9 May 2011 1. That Council write to the affected residents seeking feedback on a proposed speed limit reduction in Ansons Bay on Acacia Drive.

2. Council do not support the Ansons Bay Progress Association proposed signage that says “Dead Slow Live Children”. Council has received correspondence from the Ansons Bay Progress Committee indicating their desire for a reduction in the current speed limit from 60km/h to 40km/h. The Progress Committee is also seeking Councils support of erecting signs that indicate “Dead Slow Live Children”.

COMPLETED. Approved signage has been supplied by State Growth and installed by Council.


Motion Number


05/13.7.4.121 20 May 2013 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in June 2013 and consider any advice as required from relevant State Agencies. That Council replace the current one (1) lane bridge at Cornwall to two (2) lanes of concrete construction, within the bridge replacement programmed, and that Council investigate the possibility that Cornwall Coal contribute to the cost.

A letter was sent to Cornwall Coal on 14 August 2014 seeking a 50% co-contribution. No reply has been received and an appointment with the company will be requested.

04/14.7.1.081 23 April 2014 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council needs to train up two (2) of its employees to be able to collect unrestrained dogs.

A report was presented to the October 2014 Council workshop, with further discussion to be undertaken.


Motion Number


08/14.12.5.240 21 August 2014 That Council endorse the following actions: Investigate potential landfills sites at Halfway Hill Quarry and a disused quarry opposite lease 8M/2001 on Ansons Bay Road, including:

Discussion with the Environment Protection Authority on the use of these potential sites as future landfills;

Carry out groundwater depth tests;

Conduct a feasibility study including cost-benefit analysis into the establishment and operation of a Level 2 putrescible landfill at both potential sites.

Increase recycling and diversion techniques to reduce the amount of waste being sent to Copping, including

Carry out a waste assessment on the materials being disposed of at the Scamander Waste Transfer Station. This assessment will provide an estimation of the types and volumes of materials being disposed of the Copping.

Report on the findings of the waste assessment and look at opportunities for recycling and diversion, including cost benefit analysis.

Plan, prepare, budget, manage and deliver a waste minimisation campaign for both local communities and local schools.

A meeting was held with the consultant who completed the Landfill Sites Investigation Report on 9 September 2014 and a works proposal is being prepared.

09/14.12.4.268 15 September 2014

That Council accepts the land transfer and title costs, ownership and maintenance of Lot 100 Tully Street, St Helens (PID 3185979) Memorial Park.

The process has commenced.

09/14.12.5.269 15 September 2014

That Council approach Crown Land Services for approval for Council to maintain Terrys Hill Road for a distance of three (3) kilometres from the intersection of Terrys Hill Road and Lottah Road. That Council approach Forestry Tasmania for approval for Council to maintain German Town Road from the intersection of German Town Road and Top Marshes Road to the intersection of German Town Road and Semmens Road.

Letters have been sent to both departments.


ROADS ROUTINE MAINTENANCE UPDATE

September 2014 October 2014

Storm water maintenance Rock pitch drains –Four Mile Creek

Road and clear culvert

Road maintenance Grading – Evercreech Road (not

completed) Repairing bridge approaches – Tyne

Road Preparing Priory Bridge bypass

(Terrys Hill Road) Remediation work after removal of fuel

tanks at Fingal depot - completed

Tree removal – Lawry Heights to Falmouth Street walkway

Tree removal – Ansons Bay Road

Tree removal – Walker Street, St Helens

Storm water maintenance Blackwood Court – Ansons Bay

Footpath repairs

Tully Street, St Helens

Road maintenance Grading – Anchor Road Detour signage - Priory Bridge

bypass (Terrys Hill Road) Grading – Roses Tier Road Grading - Evercreech Road

TOWN AND PARKS ROUTINE MAINTENANCE UPDATE


Maintaining main street nature-strips, parks, reserves and recreational grounds as programmed.

Planting up ornamental boats in Cecilia Street.

Cleaning of side entry pits – Scamander Avenue

Maintaining main street nature-strips, parks, reserves and recreational grounds as programmed.

Edging – Beaumaris streets

Planting – Beauty Bay wall

FACILITIES ROUTINE MAINTENANCE UPDATE


Monthly preventative maintenance inspections.

On-going Council-wide seats & picnic table installation – Fingal Park

Playground repairs due to Council-wide audit.

Maintenance work on various buildings, as picked up in preventative inspections.

Install in ground lights Memorial Park.

Install new slide Fingal Playground.

Install new deck at Scamander Playground.

Repaired slide at Cornwall Playground.

Run power to wind sock Aerodrome.

Monthly preventative maintenance inspections.

On-going Council-wide seats & picnic table installation.

Playground repairs due to Council-wide audit.

Maintenance work on various buildings, as picked up in preventative inspections.

Replacing bollards at Fingal Railway Station.

Repair power connection at St Marys depot due to storm damage.


CAPITAL WORKS

Projects in bold and italic denotes previously completed.

All work completion dates are subject to inclement weather and latent conditions. Extensions of time can also be caused by changes in the scope of works and by delays caused by Council or other authorities like Telstra and NBN.

BRIDGES CAPITAL WORKS PROGRESS UPDATE

Project September 2014 October 2014

2013/2014 Bridge Program COMPLETED:

Bridge 4286 (Powers Rivulet – Terryvale Road).

Bridge 4410 (Powers Rivulet – Terryvale Road).

Bridge 1167 (Weld River – Groses Road)

TO BE COMPLETED:

Bridge 1282 (North George River Tributary – Linda Vale Road).

Bridge 1192 (Workers Creek – Upper Scamander Road).

2014/2015 Bridge Program Pre-tender works in progress.

Tenders advertised 11 October and close 31 October.

Priory Road Bridge Replacement

Pre-casting works in progress.

Replacement by end of October.

ROADS CAPITAL WORKS PROGRESS UPDATE


Streetscape Upgrade – Circassion Street (Groom Street to Cecilia Street, northern side) (St Helens)

Works expected to commence in September 2014.

Works 13 to 31 October 2014.

Streetscape Upgrade – Cecilia Street (St Helens)

Design plans in progress. Design plans in progress.

Streetscape Upgrade – Main Street (St Marys)

Tender plans and specifications in progress.


Streetscape Upgrade – Talbot Street (Fingal)


Tender plans and specifications in progress (delayed by drainage design).

Intersection Upgrade – Tasman Highway and St Helens Point Road

Delay due to changes in intersection lighting design responsibilities and requirements by Tas Networks.

Tender advertised 11 October and close 31 October.

Gravel Resheet – North Ansons Bay Road

Works expected to commence late October 2014.

Works expected to commence late October 2014.



Gravel Resheet – Upper Scamander Road (Scamander)

Works expected to commence February 2015.

Works expected to commence February 2015.

Gravel Grading - Priory Bridge Bypass

Works expected to commence late September.

COMPLETED.

Road Widening - St Helens Point Road Edge Widening (between Rock Street and Akaroa Avenue)

COMPLETED.

Stormwater Upgrade – Cecilia Street (St Helens)

Works in progress and on schedule. Completion expected to be mid-October 2014.

Works expected to be completed by 31 October.

Stormwater Upgrade – Falmouth Street (St Helens)

Project on hold due to funding re-assessment.

Project to be considered for 2014/2015 as no funds brought forward.

Kerb and guttering works – Emma Parade (Four Mile Creek)

COMPLETED.

Landslide Rectification Works – Beauty Bay (St Helens)

COMPLETED.

Footpath Construction - St Helens Point Road Footpath (between Hillcrest Caravan Park and Chimney Heights Road)

Works to commence. Works in progress.

Walkway Construction - Weldborough Walkway

Tendering process undertaken by Community Services Department.

Project awarded with end contract date of 30 June 2015.

FACILITIES CAPITAL WORKS PROGRESS UPDATE


Jetty Improvements – Beauty Bay (St Helens)

Works scheduled for October.

Works to commence.

Park Upgrade – Beauty Bay BBQ Shelter (St Helens)

COMPLETED.

Park Upgrade – Kirwans Beach (St Helens)

COMPLETED.

Waste Transfer Stations Safety Improvements – St Helens



Waste Transfer Stations Safety Improvements – Fingal

Presentation at October council workshop.

Presentation at workshop.



Waste Transfer Stations Safety Improvements – St Marys

Design scoping in October 2014.


WTS Safety Improvements – Scamander

Complete soil tests. Complete soil tests.

FLOOD DAMAGES CAPITAL WORKS PROGRESS UPDATE


Landslide – Binalong Bay Road (Moulting Bay)

Revised cost estimate to be completed.

Peer review underway.

Landslide – Anchor Road Revised cost estimate to be completed.


Landslide – Upper Scamander Road

Revised cost estimate to be completed.


Landslide – Mt Elephant Road

Rectification options report to be completed.

Rectification plans underway.

Road Reconstruction – Atlas Drive (St Helens)

Geotechnical investigations report to be completed.

Geotechnical investigations report completed.

GRANT APPLICATIONS STATUS

Grant Project Submitted Result

2014/2015 Bridges Renewal Program (Commonwealth)

Golden Fleece Bridge Replacement, Argonaut Road (St Helens)

28 August 2014

Submitted.

2014/2015 Bridges Renewal Program (Commonwealth)

Forest Lodge Road Bridge (Pyengana)

28 August 2014

Submitted.

2014/2015 Heavy Vehicle Safety and Productivity Program (Commonwealth)

Cornwall Road Bridge (Cornwall)

28 August 2014

Submitted.

2015/2016 Black Spot Program (Commonwealth)

Atlas Drive northern intersection improvements with Tasman Highway (St Helens)

29 August 2014

Submitted.

2015/2016 Black Spot Program (Commonwealth)

Atlas Drive southern intersection improvements with Tasman Highway (St Helens)

29 August 2014

Submitted.

Roads to Recovery Program 2014 – 2019 Program Council received a letter from the Hon Warren Truss MP, Deputy Prime Minister and Minister for Infrastructure and Regional Development on 3 October 2014, advising Council of the Roads to Recovery funding allocated to this Council from 1 July 2014 to 30 June 2019.


Please refer to attached letter and the table below for the annual and total allocations.

Financial Year Allocation

2014-2015 441,016

2015-2016 882,033

2016-2017 441,016

2017-2018 441,016

2018-2019 441,016

TOTAL : 2,646,097


| 10/14.12.3 Animal Control Report 82

10/14.12.3 Animal Control Report


OFFICER Municipal Inspector



Nil

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly update for animal control undertaken since the last meeting of Council. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: This is a monthly update of the complaints and work that has been done and the action that has been taken for each complaint for the month of September 2014: Thursday 4 September

Rang a man from North Ansons Bay Road to discuss and confirm that he has paid vet bill.

A lady from Upper Esk would like to hire possum traps, gave her some handy advice.

A lady complaining about a man’s dog barking - site visit spoke to the lady and asked her to keep bark diary for the next two (2) weeks and spoke to the dog owner and asked him to do all he can to stop dog from barking and explained what might happen if I deem it to be excessive.

A man complaining about dog in Peron Street, Stieglitz constantly barking. Spoke to the complainant and left bark education sheets at the dog’s property as no one was home also left hand written note for owners to contact me.

Dog at Police Station barked all day Tuesday. The owner got the message.

Complaint about unregistered dog in Lindsay Place.

Two (2) properties in Pelican Court, Scamander - see how bark collars are going - Working well.

Scamander Patrol.

Rang a lady concerning a dog in Grey Road, St Marys, site visit to the dog owners property and I don’t believe that it should be declared dangerous. The dog is red heeler cross and nine (9) years old, Council have never received any complaints. The complainant had an incident when her two (2) dogs were off lead and the other dog also off lead up at the recreation ground, the complainants dog did not need vet assistance and was not hurt, I believe the dog owner is a responsible owner and if there is another incident we will assess.


St Marys Patrol.

Fingal Patrol.

Spoke to people at Grey Street, Fingal about not registering their dog after receiving notice to register, they reckon that they never received, so I have told them verbally that they have 14 days to register after that they will receive a fine.

Mathinna Patrol.

Spoke to a man in High Street who is complaining about dogs across road constantly barking, no one home at the property and spoke to lady who is looking after them, she will be talking to owners and will relay the information.

Dunn Street, Mathinna warned about a young dog showing signs of aggression. They are only looking after it for three (3) months and high fences are soon to go up. They will keep it chained up until then and we will both monitor its behaviour.

Barking Dog in Seaview Avenue - bark Notes and verbal warning.

Black and tan terrier wandering Atlas Drive. The owner received a verbal warning. Thursday 11 September

Man from North Ansons Bay Road confirmed vet bill had been paid - Case closed.

Returned call to a lady regarding her barking dog at Mathinna - put her case forward.

Check on Barking dogs o Barrack Street, Akaroa o Peron Street, Stieglitz

Picked up all blown down wheelie bins in Barrack Street (wind) and collected loose rubbish.

Spoke to a lady in St Marys again and explained the reasons why we have decided that the dog in Grey Road is not going to be declared a dangerous dog.

Beagle wandering Tully Street - couldn’t find anywhere.

Remove dead cat off Scamander Avenue - no id.

Scamander Patrol.

Check on Barking dogs in Pelican Court.

Rehomed dog at pound and delivered.

St Helens Patrol.

Binalong Bay Patrol.

A dog was on the footpath in front of the owners house. I gave the owner a warning and placed dog back in the yard.

Dog running around off lead area on its own and no human in sight- impounded chocolate and white male amstaff, no microchip.

Tried to call a lady regarding the staffie type dog she saw running around kings park, have tried three (3) times and she has not answered, so I have left my details.

I rang a man regarding dog from caravan park in his rubbish. I have been and looked for the dog and also spoke to caravan park owners and there is no large brown and white dog there. I think it may be coming through the park from elsewhere.

Had meeting with a man and his wife about the dumped dog killing his sheep. The man has been advised to shoot the dog as they cannot get near her. I have also spoke to neighbouring property owners and have asked can they help the man with this and also to keep their dogs locked up as she is taking male dogs killing with her.


Newman Street, St Marys - There are two (2) dogs there a border collie cross and a cross breed. Both barking when I got there. I know the owners were home and inside hiding cause I saw a child pop its head up. I knocked and waited for five (5) minutes and knocked again, still no answer. I left a warning in the mail box and also a notice to register and a sheet on how to stop barking.

Scamander Avenue - have a large dog that is wandering, no one home so I have left written warning.

Registration checks. o Mangana o St Marys o Scamander

Friday 19 September

Patrol.

Thompson Court – verbal warning dog out on footpath.

Meet with Council’s NRM Facilitator to discuss Parks & Wildlife Services recommendations for Dog Management Policy for seaside exercise areas.

Discuss with the Acting General Manager regarding the dogs in Cecilia Street and Councillors concerns.

Homeless man living at St Marys Recreation Ground, discussions with him as to what his intentions are for the near future.

St Marys Patrol.

Found homeless man’s camp, but he wasn’t present - now has a dog kennel on site, went back a couple of times but he wasn’t present.

Scamander Patrol.

Call into property on Scamander Avenue - Registration check - told the owner that he is to register his second dog, previously registered to his ex-wife.

A man has reported two (2) missing dogs in the Dianas basin area.

E-mailed reply to a lady’s letter regarding unregistered dog.

Issue barking dog information sheets to the house behind the Council office and Police Station.

Sent a lady a message to see how she is going with what Council have asked regarding her dogs and the time frame set - No reply. Will follow up next week.

Binalong Bay Patrol. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy.


BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 10/14.13.1 Community Services – Strategic Plan Activity Report 86

10/14.13.0 COMMUNITY DEVELOPMENT

10/14.13.1 Community Services – Strategic Plan Activity Report

INFORMATION Goal: Community Building

Build capacity to improve community spirit and enhance a sense of wellbeing.


Utilise existing skills and resources within our community to enhance the wellbeing of our community

1. Identify areas of existing skills that can be utilised

2. Support new and existing organisations in enhancing the wellbeing of our community through mentoring programs and events

1. We have an increased number of volunteers mentoring their skills through programs such as the Learner Licence Program and utilise Digital Hub to oncrease IT awareness and skills.

2. Youth Worker position to work with organisations in improving event outcomes and skills

Provide opportunities for people to come together and develop connections and networks

1. Support and encourage activities, events and festivals for the Break O’Day area

2. Assist community groups in finding solutions for obtaining public liability insurance

3. Keep the community informed on

Council activities 4. Recognize achievements and

successes in the community

1. Funding and inkind support provided to support community activities and events – an increase in events throughout the Municipality.

2. No loss of events due to insurance issues.

3. Newsletter produced every month; access to information through Council website.

4. Australia Day Award Program held in January of every year.

Promote and encourage arts, culture and heritage opportunities within our communities

1. Support and encourage events and festivals for the Break O’Day area

2. Develop and implement an arts, cultural and heritage strategy (Link to MMP) that would include:-

Investigate artists in residence program

Investigate opportunities for a community art space

Facilitate annual photographic event

Continue to support our history room

Continue to strengthen partnerships with key stakeholders at local, state and federal levels

1. Council provides sufficient funding and inkind support to increase the number and/or quality of events and festivals held within the municipality.

2. Complete a conceptual plan for a museum building for the St Marys Arts, Culture & Heritage site in consultation with the community

| 10/14.13.1 Community Services – Strategic Plan Activity Report 87


Plan for and support access to quality services, facilities, health, education and information that meet the needs of all age groups and communities particularly youth, people with disabilities and our ageing population

1. Develop and implement a Recreation and Open Space strategy (Link to MMP)

2. Work with external agencies in

facilitating activities and events 3. Advocate for improved health,

education and other government services within the scope of Council’s role and in conjunction with community

4. Continue to strengthen partnerships with key stakeholders at local, state and federal levels

5. Explore community transport options

1 Completion of the construction of an Indoor Ball Sports Facility for the St Helens Sports Complex site in consultation with the community

2 Increased number of events and

activities provided to our Municipality by external agencies through partnerships.

3 Ongoing partnering with external

agencies to achieve health, wellness and other service enhancement outcomes (eg Men’s Health Day)

4 Ongoing meeting attendance and support for partner organisations and stakeholders

5 Monitor opportunities to provide support

Minimize the impact of disasters by improving community and Council’s preparedness

1. Review existing municipal emergency management plan, community recovery plan and other relevant plans

2. Develop a business continuity plan in relation to Council’s functions

3. Continue to provide education to the

community 4. Continue to strengthen partnerships

with local, state and federal bodies

1. Ongoing review of Plans 2. Business Continuity Plan complete

and tested 3. Support external providers in

increasing community resilience

4. Ongoing meeting attendance and support for partner organisations and stakeholders

| 10/14.13.2 Community Services Report 88

10/14.13.2 Community Services Report


OFFICER Chris Hughes, Manager Community Services

FILE REFERENCE N/A

ASSOCIATED REPORT AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Community Services Department. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number


11/11.7.2.274 14 November, 2011

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting December 2011: That Council proceed with sealing of the St Helens airstrip as soon as possible and it be funded from Council Reserves.

Site inspection has been held – awaiting completion of Airport Feasibility Study. A survey of the St Helens airstrip is currently being undertaken by East Coast Surveying to assist with the Airport Feasibility Study. This project has been incorporated into a brief that has been prepared to seek external funding. Awaiting funding opportunities to seek funding to seal the airstrip and the Business Plan which is currently being developed by Bob Noakes.

09/13.13.6.256 16 September 2013

That Council under Section 178 of the Local Government Act 1993 authorise the General Manager to sell Certificate of Title Volume 228953 Folio 1 (Fingal Tennis Court) situated at 17 Grant Street, Fingal.

Council currently seeking to have the property re-zoned to urban. Awaiting confirmation from the Planning Commission that the tennis court at Fingal has been rezoned therefore making the property more saleable.


Motion Number


06/14.13.8.171 16 June 2014 That Council organise a structural report to be undertaken and take over the lease of Jetty 2594 from the existing lessee and enter into a new lease arrangement with Crown Land Services for this jetty located at Moulting Bay.

Advised the current Lessee of Council’s decision and seeking information from him in regard to Crown Information re Jetty so that we can advise Crown of Council’s decision. The current Lessee has been forwarded transfer papers for his signature – once these are returned to Council, documentation will be forwarded to Crown Land Services. Works Manager to organise for structural report to be undertaken.

07/14.13.11.207 21 July 2014 That Council in consultation with the Cornwall community develop a conceptual plan of the Cornwall Park to assist the community to seek funding from external agencies to undertake works.

Letter forwarded to Cornwall Community Group asking that they contact the writer. Dates have been provided, trying to arrange a mutually convenient time for a meeting to occur.

08/14.7.2.222 21 August 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council compiles a registry of local historic items and objects issues a statement of significance. This list would protect the importance of these relics to the local community.

This matter is listed a future Council Workshop.


Motion Number


08/14.7.5.225 21 August 2014

advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council makes a statement of support for further investigation, research, trials and ultimately, the legalisation of medicinal cannabis to be grown, processed and prescribed in Tasmania; and that we call on the State and Federal Governments to have compassionate consideration for the legalisation of medicinal cannabis.

This matter is listed a future Council Workshop.

08/14.13.4.243 21 August 2014

That Council in principle adopt “Report 1 – Sustainable Tourism Options Report” which forms part of the Planning for Sustainable Tourism on Tasmania’s East Coast project currently being undertaken in conjunction with our neighbouring Councils, Dorset and Glamorgan Spring Bay.

Report to be placed on Council’s website.

09/14.6.1.260 15 September 2014

That Council receive the petition for public toilets at Beaumaris Park and request the Manager Community Services to investigate further in conjunction with item listed in agenda item 09/14.13.3 and report back to Council for further consideration.

To be dealt with in conjunction with item 09/14.13.3.271

09/14.13.3.271 15 September 2014

That Council in consultation with the Beaumaris community develop a conceptual plan of the Beaumaris Park to assist the community in planning for the design of the Park.

Awaiting times and dates for onsite meeting for conceptual plan to be prepared.

09/14.13.4.272 15 September 2014

That Council provides in-principle support to the sum of $10,000 to assist Greater Esk Tourism in seeking grant funding through Tasmania Community Fund to undertake building works to ensure the restoration of the Fingal Railway Station.

Advised of in principle support for the project.


Motion Number


09/14.13.5.273 15 September 2014

The Titley Shack Reference Group request Council to provide funding to undertake the works as listed in the Titley Shack Reference Condition Report as undertaken by Council’s Building Surveyor at a cost of $15,964.30 (GST exclusive), the proposed works require attention prior to any proposed building use.

Advised the Titley Shack Reference Group of Council’s decision.

09/14.13.6.274 15 September 2014

That Council provide the following assistance to the Fingal Progress Association: 1. $1,400 + GST to cover the

cost of the rubber landing pads which sit under the two (2) swings which have been purchased; and

2. To prepare the site and install the two (2) swings.

Funding to be provided on production of invoice for $1,400 for soft fall.

09/14.13.7.276 15 September 2014

That Council provide the sum of $318.97 to purchase the paint for the St Marys District School Association Op Shop building once Council has received written consent from the owner that they allow the building to be painted by a volunteer, who is a qualified painter and assisted by unemployed youth.

To forward check on receipt that the owners of the building are happy for same to occur.


Motion Number


09/14.13.8.277 15 September 2014

1. That Council only develop the northern end of the St Helens Foreshore and not change the existing commercial business and working port area.

2. That in line with the community feedback received on the St Helens Waterfront Conceptual Plan, Council adopt the amended conceptual plan which includes:

Closing off the existing entry to the “Fieldwork’s Car Park and forming a new entrance point to the left of the existing boat ramp;

A toilet block to be located near the existing playground;

The road between the skate park and playground to be closed off and turned into green space;

A new entrance be formed from The Esplanade to allow access to the existing car park;

Improved pathways to connect areas;

BBQ and tables to be placed within the green space;

That the basketball ring not be erected on the St Helens Foreshore and that another location be identified.

In progress

09/14.13.9.278 15 September 2014

That Council support this request from the Johns Family and provide financial assistance in the sum of $1,000 to assist them in running of the Golf Day as a fundraiser to support National Suicide Prevention Day.

Funding provided for the Golf Day fundraiser.

09/14.13.10.280 15 September 2014

That Council pledge $15,000 to the establishment of a Bendigo Community Bank in both St Helens and St Marys.

Bendigo Bank Steering Committee advised of Council’s decision.


Motion Number


09/14.13.11.281 15 September 2014

That Council sign up as a refugee friendly community by becoming a “Refugee Welcome Zone”.

Signing took place at St Marys on Saturday 4 October 2014.

Council Community Grants/Sponsorship 2014-2015:

Youth Services 6,000 Seniors Day 3,000 Star FM Sponsorship 10,000 Bay of Fires Art Prize – sponsorship 10,000 School prizes 1,000 Swimcart 1,000 St Helens Athletics Carnival 2,500 Carols by Candlelight 1,600 Fingal Coal Festival 2,000 Funding BEC Directory 2,000 Community Car 2,500 Community Lifestyle 12,500 Photographic Competition 1,000 Game Fishing 2,000 Break O’Day Woodcraft Guild 2,500 Volunteer Week 2,500 Marketing Greater Esk Tourism 2,500 Family Fun Fish Day 2,000 Bay of Fires Market 4,000 Community Grants 30,000 Misc Community Donations 7,500 Regatta & Woodchopping 6,000 Sporting donations (under GM Delegation) 2,000 St Marys Memorial Service funding 500 Pyengana Endurance Ride 500 Festival of Voices 2,000 Regional Tourism Association (RTO) 50,000 St Helens Girl Guides – Sangaree 2,500 St Helens Marine Rescue 3,000

Updates on current projects being managed by Community Services: Municipal Management Plan – Planning for Tomorrow – Standing Item Since last reporting to Council, we have received another draft report for final comment, that being the St Marys Urban Design and Traffic Management Strategy. This strategy will provide a framework to guide the future use and development of the township of St Marys, which is the largest inland rural centre within our Municipality. Comments have been forwarded to the consultants who are undertaking the project.


Safer Community Meeting & Network Meeting- Standing Item A recent meeting was held of the Safer Community Group – minutes of the meeting will be forwarded to Councillors upon receipt of same. Titley Shack Reference Group The Titley Shack Reference Group through has met again and expressed their thanks to Council for allocating funds to undertake some necessary works on the Titley Shack to assist with the preservation of the shack. The Chairman of the committee, Clr Glenn McGuinness has issued a media release informing the community of the progress to date of the committee. Combined Mountain Bike Trail – Dorset/Break O’Day Councils – Standing Item Council has now received a Flora and Fauna report which was required to be completed to progress the planning of the mountain bike trail which is being developed on the Blue Tier. The purpose for this report is to identify any issues that may need to be addressed when developing the final alignment of the proposed trail. Council is progressing this project by completing the necessary planning requirements with the Parks & Wildlife Service. Photographic Competition Council is again running the annual Photographic Competition. Photographs will be on display for the public to again nominate the “People’s Choice Award”. Dates for the exhibition will be advertised closer to the event. St Helens Digital Hub – Trade Training Centre – Standing Item On Saturday 13 September the St Helens Digital Hub attended the St Marys Community Fire Readiness event as an exhibitor. The purpose of the Hub attending was to provide information to the community about how to use social media (such as Facebook and twitter) how to access government websites to access information in the event of an emergency, and the importance of becoming familiar with these platforms before an emergency strikes. Approximately 50 people attended the event and there were two (2) sessions held, one at 11:00 and a second at 3:00pm. Tender – Break O’Day Council Planning for Sustainable Tourism Development on Tasmania’s East Coast The consultants have now completed a draft component 2 document which will be forwarded to the Department of Environment for their consideration and comment. Component 2 identifies and evaluates biodiversity and/or cultural heritage values, in particular matters of national environmental significance (MNES), that may be impacted by proposed, anticipated or reasonably foreseeable options for tourism development in the project area.


Seniors Event An event will be held late October, 2014 due to the closure of the Portland Hall whilst re-roofing works are being conducted. Youth Report Skate Park Day - 7 September 2014 Skate park day was a success. I worked with a team of six (6) young people to plan and deliver this event. Between 10:00am and 2:00pm 54 people attended the event. The young people involved were very happy with the outcome. Australian Business Week - 15 September 2014 – 19 September 2014 Australian Business Week was a success. 48 young people, six (6) community mentors and two (2) teachers worked together to produce outstanding results. We had guest speakers from across the state engaging with our young people and teaching them a range of valuable skills. Every young person involved reported that they enjoyed ABW and learned a lot about business. The event was a resounding success and all mentors indicated that they would happily be involved in future years. School Holiday Program In collaboration with Healthy House and Neighbourhood House I am currently delivering a School holiday program of activities. So Far we have reached 130 kids with four (4) PCYC/building blocks sessions, delivered in St Helens, Scamander, St Marys and Fingal. We have also delivered three (3) street art workshops to 36 kids. National Disability Insurance Agency The National Disability insurance agency will be rolling out support to 12-25 year olds in our municipality who have a disability. I have met with representatives from this organisation to discuss ways that this will occur. This scheme will bring opportunity to the municipality and support people with special needs to engage more actively with the community. Learner Driver Mentor Program I attended a meeting in Campbelltown, hosted by the Department of State Growth to discuss and workshop Learner Driver Mentor Programs. The State Government has committed $1.5M over three (3) years to support existing programs. The workshop outlined the guidelines and criteria for applying for money to support programs. The Manager Community Services and I will be making an application for some funding from this program to support our existing LDMP. Tasmanian Association of Community Houses Conference The Manager Community Services and I held a booth at the community expo. We celebrated our vast network of volunteers by showcasing the work and services that volunteers provide to our community through association with council run programs.


Sexual Health A need to more effectively promote sexual health among high school students has been identified. I will work with the Healthy House, the schools and Targetts Pharmacy to develop a program that will support school students access quality sexual health education. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 10/14.13.3 Fingal Railway Station – Waiver of Planning Assessment Fee 97

10/14.13.3 Fingal Railway Station – Waiver of Planning Assessment Fee





Request from the Fingal District Progress Committee Inc

OFFICER’S RECOMMENDATION: That Council waive the $100.00 Planning Assessment Fee to assist the Fingal Progress Committee to finalise the necessary planning assessment required to undertake building works to ensure the restoration of the Fingal Railway Station. INTRODUCTION: The Fingal Progress Committee has sought the assistance of Greater Esk Tourism (GET) in sourcing grant funding to assist in the restoration works of the Fingal Railway Station. As part of the application a planning permit was required which attracts a $100.00 fee. PREVIOUS COUNCIL CONSIDERATION: Council at the September, 2014 Council meeting approved in principle $10,000 to assist the Fingal Progress Committee if they were successful in receiving grant funds through this grant application. OFFICER’S REPORT: The $100.00 fee is charged by Council for the planner to assess the application. If the property had not been listed as heritage or had been located on Council owned land, this fee would not have been incurred. This project is fully supported by the community with many locals providing in kind support to assist with the restoration of the railway station. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing Strategy Provide opportunities for people to come together and develop connections and networks BUDGET AND FINANCIAL IMPLICATIONS: This is not an item that has been budgeted for in Council’s Budget Estimates 2014-2015.

| 10/14.13.3 Fingal Railway Station – Waiver of Planning Assessment Fee 98

VOTING REQUIREMENTS: Absolute Majority.

| 10/14.13.4 St Marys Memorial Service Association – Request for Additional Funding 99

10/14.13.4 St Marys Memorial Service Association – Request for Additional Funding





Request from St Marys Memorial Services Association

OFFICER’S RECOMMENDATION: That Council provide an additional $500.00 to assist the committee to organise commemorative memorial days in St Marys. INTRODUCTION: The St Marys Memorial Service Association are seeking additional funding to assist with these events. In the past Council has provided $500.00 to assist this committee in hosting the memorial services. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: The aim of the St Marys War Memorial Services Association is to provide commemorative national recognised memorial days pertaining to conflicts that Australia Services have been involved in. The attached letter to this agenda item provides a response as to why they are seeking additional funding this year. Unfortunately when the Woodcraft Guild was broken into earlier this year, they lost some of their PA System. The funding that they had raised to support this year’s events was used to purchase new gear as they were not covered by insurance. The request for additional funding was listed in the budget document but not accepted when the budget was adopted. The following budget has been provided by the Committee in support of their request for extra funding: Sundry/Tea, coffee, cups etc $125.00 Gunfire Breakfast (ANZAC Day) $200.00 Long Tan Day $100.00 Remembrance Day $ 75.00 Purchase of TV $450.00 Purchase of DVD and Posters $150.00 Insurance $100.00

| 10/14.13.4 St Marys Memorial Service Association – Request for Additional Funding 100

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing. Strategy Provide opportunities for people to come together and develop connections and networks. BUDGET AND FINANCIAL IMPLICATIONS: This is not an item that has been budgeted for in Council’s Budget Estimates 2014-2015. VOTING REQUIREMENTS: Absolute Majority.

| 10/14.13.5 Request for Waiver – Poss’M’agic 101

10/14.13.5 Request for Waiver – Poss’M’agic





Correspondence to Poss’M’agic Request for waiver from Poss’M’agic

OFFICER’S RECOMMENDATION: That Council waive the invoice that was forwarded to Poss’M’agic in the sum of $162.88 for assistance provided during Targa Tasmania 2014. INTRODUCTION: Council forwarded an invoice to Poss’M’agic for assistance that was provided to them during the Targa Tasmania event. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: Attached to this agenda item is correspondence between Council and Poss’M’agic in regard to assistance for the Targa event. Unfortunately Council cannot offer support to community groups until a request is made and in this case, no request for assistance was received by Council until the event had commenced. As advised in Council’s letter to Poss’M’agic: “Council is fully supportive of events such as these and fund raising initiatives by

community organisations but really does need this to be arranged with Council in advance. Council certainly also understands the sort of communication break downs that happen in events with volunteers involved and does not intend this letter to be a criticism of your organisation, or its staff or volunteers.

There are, however, processes that need to be followed and we seek your assistance in tidying up the administrative arrangements with this event and communicating Council’s procedures for future events.”

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing

| 10/14.13.5 Request for Waiver – Poss’M’agic 102

Strategy Provide opportunities for people to come together and develop connections and networks BUDGET AND FINANCIAL IMPLICATIONS: There were some costs involved in attending to the request for assistance as detailed in the attached invoice. VOTING REQUIREMENTS: Absolute Majority.

| 10/14.13.6 St Helens Neighbourhood House – Application for Permit 103

10/14.13.6 St Helens Neighbourhood House – Application for Permit





Nil

OFFICER’S RECOMMENDATION: That Council waive the $208 Application for Permit fee for works to be conducted on road reservations so that St Helens Neighbourhood House can undertake works on a pathway which lies outside their fence area. INTRODUCTION: St Helens Neighbourhood House are seeking assistance from Council in waiving the $208 fee so that they can undertake some works on the road reservation. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: St Helens Neighbourhood House have been working with Council’s Works Department in relation to some concerns that they have pertaining to the pedestrian area outside the gateway that leads to the entrance to their Op Shop. They have identified that the area outside the gateway is higher than inside and could potentially be a trip hazard. Council’s Works Department have inspected the site and agree that the area in front of the gate may be a potential trip hazard however have advised St Helens Neighbourhood House that it is not Council’s responsibility to fix access issues to private properties. Council’s recommendation to St Helens Neighbourhood House was to engage a contractor to concrete an access path to the property which will remove the potential trip hazard and install bollards to define a pathway which will also prevent vehicles from driving over the pathway. St Helens Neighbourhood House are now going to undertake that work as suggested by Council but require an Application for Permit to be completed which attract fees and hence the request for Council to waive same. St Helens Neighbourhood House are a non for profit organisation and rely heavily on grant funding to undertake the programs that support our community.

| 10/14.13.6 St Helens Neighbourhood House – Application for Permit 104

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing. Strategy Provide opportunities for people to come together and develop connections and networks. BUDGET AND FINANCIAL IMPLICATIONS: This is not an item that has been budgeted for in Council’s Budget Estimates 2014-2015. VOTING REQUIREMENTS: Simple Majority.

| 10/14.14.1 Development Services – Strategic Plan Activity Report 105

10/14.14.0 DEVELOPMENT SERVICES

10/14.14.1 Development Services – Strategic Plan Activity Report

INFORMATION Goal: Environment and Planning Ensure sustainable management of natural and built resources is respectful to our unique location.


Provide a sound framework for strategically planned and orderly future development by updating and improving Land Use Strategy and Planning Scheme

1. Continue to participate in the regional planning initiatives

2. Review land use zoning for the

municipality in regard to identified needs and likely future demographics, economic, environmental and social trends

3. Prepare a revised Land Use Strategy (Settlement) based on review

4. Prepare amendments to planning

scheme and seek relevant government approval

Ongoing regional participation with PlanningScheme reviews

Implement Land Use Development Strategy

Ongoing lodgment of amendments to planning scheme.

Adopt environmental sustainability principles in undertaking Council activities

1. Assess opportunities to reduce energy consumption and reduce Council’s carbon footprint (eg by utilizing low energy light bulbs, solar panels etc)

2. Continue to support Council’s Internal Energy Audit Group

3. Continue to participate in the

Planet Footprint Program 4. Communicate learnings to the

community and investigate ways to support the community in achieving the same results

Solar lighting in parks installed where feasible.

Ongoing monitoring of efficiency of Council office air conditioning system.

Energy Audit group supported.

Planet footprint program continued.

Articles published in newsletter.

Develop and implement an environmental sustainability policy for the region

1. Formulate environmental sustainability policy

2. Engage key stakeholders/ community in policy development

3. Implement policy in day to day

operations of our community

Ongoing monitoring of policy implementation.

Community engaged.

Ongoing monitoring of policy implementation.

| 10/14.14.1 Development Services – Strategic Plan Activity Report 106


Minimize the impacts of climate change

1. Develop climate change strategy (Link to MMP) that would include:- 1. Identification and plan for

threats/impact from climate change

2. Review of land use zones to ensure they take account of identified threats and impacts from climate change

Participate in grant funded projects in conjunction with the Tasmanian Climate Change office.

Ongoing Amendments to planning scheme identified and lodged

Ensure the health of the public and environment is maintained at legislated levels or above

1. Develop an environmental health management plan

2. Continue the investigation of the

Eat Safe program

Ongoing reporting of Environmental Health Management Plan.

Eat Safe program investigated and deemed inappropriate by Council

| 10/14.14.2 Development Services Report 107

10/14.14.2 Development Services Report

ACTION INFORMATION PROPONENT Department

OFFICER Development Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with by the Development Services Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number


11/11.7.3 14 November 2011

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting December 2011: That Council support Pyengana War Memorial Hall and Recreation Committee by applying for a Sport and Recreation grant to build a shower block at the Recreation Ground and that Council provide a donation of $2,000 to this group to be funded from the Community Lifestyle budget.

Awaiting plans and submission of costs to be provided by the committee in order to provide a full report to Council. Contact made with Designer (Building design Studio) who is following up information required with committee.


Motion Number


03/14.15.9.076 17 March 2014

That Council’s Management liaise with the St Helens Football Club and progress the design and documentation of new multi-use change rooms for the St Helens Sport and Recreation Ground.

Jennifer Binns Building Design has been engaged to prepare design. Project control group established. Initial project brief and PCG meeting held to discuss options on 27 August 2014. Final Design plans current being prepared and application submitted for Regulatory approvals.

04/14.14.6.107 23 April 2014 1. That Council consent to the construction of the toilet and shower block at Scamander Surf Club.

2. That Council assign Councils Building Services Coordinator to undertake a project Management role (excluding finance management) to ensure the build is in accordance with Council requirements.

Building/Plumbing approvals issued 16 May 2014. OH & S Meeting help with head contractor to discuss any potential risks. Works Commenced by Eastern Creek Building Services. Framing Stage Completed. Lock-up Stage nearing completion.

05/14.13.6.135 19 May 2014 1. That Council in principle adopt the Binalong Bay Foreshore Master Plan as prepared by WAX Design;

2. That the Binalong Bay Tennis Court improvements be fully costed and incorporated in the 2014/2015 budget;

3. That the works be funded from Public Open Space Reserve; and

4. That Council enter into a Licence Agreement with National Parks & Wildlife to adjust a boundary alignment to include the whole tennis court located within Humbug Point Nature Recreation Area.

No need to progress Licence Agreement as Council owns some portion of land and other area under a current Lease with Crown. Onsite meeting arranged on 3 September 2014 to discuss proposed works. Quotation’s and costing’s to prepared on receipt of information. Agenda item prepared for consideration at October 2014 Council meeting.


Motion Number


05/14.14.6.139 19 May 2014 That Council initiate and fund the Feral Cat Management Program in 2014/2015.

Budget allocation and delivery to be raised with Senior Management Group (SMG) promptly in 2014/2015. To be progressed in SMG with input from NRM Facilitator.

07/14.14.6.211 21 July 2014 1. That Council award re-roofing works to Felmingham Roofing as quoted.

2. That Council award the re-roofing works for the existing memorial toilet block to Felmingham roofing as quoted.

3. That the Building Services coordinator arrange for the installation of R4 bulk insulation batts to be installed to ceiling space by Council employees at an estimated cost of $6,900.

4. That the total estimated works of $50,000 be funded from Council’s reserves.

Completed. Completed. Works Scheduled to be commenced last week in September and be Completed prior to end of October – Project currently on schedule.

08/14.14.5.250 21 August 2014

That Council: 1. Seek expressions of interest from

the community for seating sponsorship;

2. That the amount for seat sponsorship required by the interested party is $500 for a bench seat and $1,000 for a picnic table; and

3. That the donations are for Council Municipal Standard only.

Completed.

RMPAT and TPC Cases: Nil BUILDING SERVICES Projects Completed in 2014/2015 Financial year to date:

New Beauty Bay BBQ and Shelter – Beauty Bay, St Helens – Completed July 2014;

Installation of new street furniture – completed at Beauty Bay (lower area), Binalong Bay viewing platform – July 2014;

Installation of new street furniture – completed at two (2) x Kirwans Beach and three (3) x Binalong Bay viewing platform – August 2014;


Condition Report – ‘Titley Shack’, Binalong Bay carpark area – complete August 2014;

Installation of Lighting – St Helens Foreshore Playground – completed August 2014;

Office Alterations – Council Chambers – Municipal Office, St Helens – completed August 2014;

Installation of new street furniture – completed Max & Dot Dolton seat, Binalong Bay, St Helens netball court seating, St Helens Skate Park – completed September 2014;

Installation of new Lighting to Memorial Park Lone Pine and Mural – completed August 2014;

St Helens Memorial Park Toilet Block – Reroofing – completed October 2014; Installation of new street furniture – completed three (3) x Fingal Park, one (1) x

Fingal open space, one (1) x Talbot Street, Fingal, two (2) x BBQ area (goal cells), one (1) x Fingal swimming area – completed October 2014;

Projects ongoing –Capital Works Program – Carried over 2013/2014 Financial Year

Fingal Park (Main Street Toilet Block) – Operational Mid December 2013, Further works to be completed include, external landscaping, car park, replace picnic tables – Due to be completed prior to end October 2014;

Scamander Surf Club Toilet and Shower Additions –– Completed – Requires installation of handrail.

Projects ongoing –Capital Works Program –2014/2015 Financial Year

Demolition and Construction of New Toilet Block – Lions Park – Awaiting final concept design for overall site – regulatory approvals obtained;

St Helens Multi-Purpose Indoor Centre, Sports Complex – Design and Structural Documentation currently being prepared – Development Application to be submitted mid October 2014;

St Helens Football Club Change Rooms – Design and Structural Documentation currently being prepared – Development Application submitted to Council early October 2014;

St Helens Portland Hall – Reroofing and Installation of Insulation Project – Works commenced and due to be completed prior to end October 2014;

Recladding Score Box – St Helens Football Ground – Works almost complete – New glass to be installed (donated);

St Marys Sports Centre Additions and Internal Alterations – Community engagement completed, structural plans completed, tender advertised, building approvals obtained – pending grant funding;

Removal of Asbestos Contaminated Material –St Marys Sports Centre – Removal Commissioned and authorised by Workplace Standards – Due to be completed prior to end October 2014;

Removal of Asbestos Contaminated Material –‘Titley Shack’, Binalong Bay – Removal Commissioned and authorised by Workplace Standards – Due to be completed prior to end October 2014;

Installation of Generator Store room, Relocation of windsock, installation of new power – St Helens Aerodrome Building – Commenced August 2014 due to be completed prior to end November 2014.


Approved Capital Works Program – 2014/2015 Financial Year - not yet started

Design Plans for Upgrades to Beaumaris Park – consultation with community groups to be held.

Replacement of fencing around perimeter of Falmouth Tennis Court – to be funded by Maintenance budget and capitalise work.

Replacement of priority locks – Municipality wide – Ongoing project – due to be commenced October 2014 and completed prior to end November 2014.

Removal of Asbestos in High Risk areas as identified – due to be commenced July 2014 and be completed prior to end 2014.

Priority Building repainting – Works to be scheduled and priority buildings selected.

Installation of roof tie-down points – Systems currently being reviewed.

Old Tasmanian Hotel, Fingal - Redevelopment – Pending grant funding.

Design and Structural Engineer for Portland Hall, St Helens – Long Term Upgrade – Report provided to Council, Re-roofing and Ceiling Insulation to be progressed – Long term plan to be prepared in conjunction with design work.

Design and Structural engineering plans for Council Chambers additions – Feasibility Study Finalised – Design work pending appointment of new General Manager.

Council Approved works – Ongoing/commenced (Separate to Capital Works)

Civic Centre Feasibility Study, Municipal Management Plan – Received Final Draft, Feedback provided by Building Services Coordinator May 2014 – Awaiting Final Document.

Life Cycle and Heritage Assessment of Old Tasmanian Hotel, Fingal – Draft Report Received, Feedback provided to Community Services Manager – Awaiting final document.

Council Approved works not commenced (Separate to Capital Works)

Nil. Plant Purchases – Building Services – 2013/2014 Financial Year Nil for 2014/2015. NRM Meetings

17.09.14 Launceston NRM North Team meeting

18.09.14 Pyengana Fencing across farms field day with DPIPWE

23.09.14 St Helens Workshop - Planning for Sustainable Tourism on Tasmania’s East Coast project

24.09.14 St Marys St Marys School Farm Committee

28.09.14 Falmouth Falmouth Community Centre meeting – dog policy discussion

05.10.14 Binalong Bay

Binalong Bay Ratepayers’ Assn. meeting – dog policy discussion


Fencing Across farms field day

The day focussed on following up the six (6) year old project with Pyengana farmers on managing the impact of browsing native animals on production using fences, with cooperation across property boundaries and integrated with other tools. 40 participants inspected three (3) sites, traded experience and knowledge, and heard about a 12 km fence in Ringarooma and the latest from DPIPWE.

Dog Management Policy review

Input and submissions were collected from the community, key stakeholders and partners and local coastal community groups. These have been analysed to inform Council on draft changes to the policy and declared areas. The next step is for these draft changes to be adopted and released for a final public submission period required by the Dog Control Act.

On–going on the NRM desk

Georges Bay Catchment Water Quality Improvement Plan project – filed day and workshop 23 October

Get the dirt on your dirt – soils workshop with St Marys Small Farm Living group 5 November

NRM Committee

NRM funding support for on-ground projects by landholders protecting biodiversity, water, soil and the coast.

St Helens Marine Discovery Weekend, 14-16 November.

Council sustainability and carbon-reduction program Environmental Health

Immunisations

The Public Health Act 1997 requires that Councils offer immunisations against a number of diseases. The following table provides details of the rate of immunisations provided by Council through its school immunisation program.

MONTH 2013/2014 2014/2015

Persons Vaccinations Persons Vaccinations

July - December 140 183

January - June 142 390

TOTAL 282 573 0 0

Food Safety Audits

Year to Date: Environmental Health Officer (EHO) has carried out a total of 69 food safety audits at registered food businesses.


Other Environmental Health Services

Determine acceptable and achievable environmental and public health standards by ongoing monitoring, inspection, education and, where necessary, by applying corrective measures by mutual consent or application of legislation. Compliance Officer – Overview of activities for September New Investigations conducted this month 4 Investigations resolved 8 Current ongoing investigations 48 Investigations as at September 2013 79 Building Notices issued this month 1 Plumbing Notices issued this month 0 Infringement Notices issued this month 0 Building Orders issued this month 3 Plumbing Orders issued this month 0 An audit is currently being conducted on Real Estate signs and their compliance to the Break O’Day Interim Planning Scheme 2013. A total of nine (9) signs were removed in September for non-compliance. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council’s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 10/14.14.3 Planning Approvals Issued 114

10/14.14.3 Planning Approvals Issued

INFORMATION

DA NO. LOCATION DESCRIPTION SECTION

Day to Approve

Gross

Days to Approve

Nett

134-2014 Fingal Dwelling No Permit Required

24 19

116-2014 Scamander Garage & Carport 57 41 33

152-2014 Scamander Dwelling No Permit Required

5 3

135-2014 Akaroa Shed 57 27 27

128-2014 Beaumaris Shed 57 37 31

050-2014 Binalong Bay Legalisation of Change of Use & Front Fence

58 9 9

043-2012 Stieglitz Fence 57 32 32

125-2014 St Helens Awning No Permit Required

43 12

105-2014 Chain of Lagoons

Dwelling & Garage 57 46 40

130-2014 St Helens Marina Extension 57 42 40

159-2014 Scamander Dwelling No Permit Required

6 6

164-2014 Fingal Restoration of Heritage Listed Building

58 3 3

178-2013 St Helens Legalisation of Deck No Permit Required

73 62

122-2014 St Helens Legalisation of Front Fence

57 27 27

149-2014 St Marys Shipping Containers x 2 57 26 26

126-2014 Binalong Bay 2 Lot Subdivision & Strata Amendment

57 67 34

265-2013 Akaroa Carport 56 7 7

162-2012 Binalong Bay Dwelling 56 12 12

167-2013 St Helens Petrol Station Additions 56 5 5

| 10/14.14.4 Building Services Approvals 115

10/14.14.4 Building Services Approvals

INFORMATION

No. BA No. Town Development Value

1 2014 / 00114 St Helens

Enclosure of Transportable Building & New - Amenities Shed and 2 x Storage Sheds $63,000

2 2014 / 00131 Ansons Bay New - Bondor Annexe, Deck & Storage Container $10,500

3 2014 / 00120 Scamander New - Awnings (x2) $15,000

4 2014 / 00035 Ansons Bay New Transportable - Bedrooms x 2 $50,400

5 2014 / 00070 Falmouth New - Dwelling & Deck $368,000

6 2014 / 00081 St Marys Additions & Extensions - Supermarket $127,200

7 2012 / 00285 St Helens Legalisation & New - 2 x Sheds (4 Bay) $32,000

8 2014 / 00125 St Helens Dwelling Addition (Awning) $10,000

9 2014 / 00152 Scamander New Building - Dwelling $250,000

10 2014 / 00103 Stieglitz Additions to Dwelling $20,000

11 2012 / 00175 Four Mile Creek New - Storage Container $3,792

12 2010 / 00306 Scamander New - Garage (12m x 7m) & Deck $15,000

13 2014 / 00123 Ansons Bay New - Garage (7m X 9m) & Awning (3.04m X 9m) $22,000

14 2014 / 00089 Beaumaris New - Stage 1 (Garage only) $296,694

15 2014 / 00135 Akaroa New - Shed $2,844

16 2013 / 00160 Binalong Bay Legalisation of Additions to Dwelling - Kitchen Extension & Deck $77,500

17 2014 / 00072 Falmouth New - Studio $134,500

18 2014 / 00085 St Helens New - Visitor Accomodation $553,000

19 2014 / 00116 Scamander New - Garage $82,000

20 2013 / 00167 St Helens Alterations/Additions - Service Station, Take Away & Canopy $565,000

21 2014 / 00128 Beaumaris New - Garage $23,500

22 2014 / 00165 Stieglitz Installation of New Opening - Dwelling $10,000

ESTIMATED VALUE OF BUILDING APPROVALS FINANCIAL YEAR TO DATE

2013/2014 2014/2015

$3,965,830 $4,606,440

ESTIMATED VALUE OF BUILDING APPROVALS FOR THE MONTH

MONTH 2013 2014

September $775,600 $2,731,930

NUMBER BUILDING APPROVALS FOR FINANCIAL YEAR TO DATE

MONTH 2013/2014 2014/2015

September 46 44

| 10/14.14.5Replacement of Tennis Court Fencing and Installation of New Picnic Tables –

Binalong Bay 116

10/14.14.5 Replacement of Tennis Court Fencing and Installation of New Picnic Tables – Binalong Bay


OFFICER Jake Ihnen, Building Services Coordinator



Site Plan – Village Green Email from the Binalong Bay Ratepayers Association Quotes

OFFICER’S RECOMMENDATION:

1. That Council replace fencing (including timber and wire fence) as quoted;

2. That Council install 2 x bench seating and 1 x new picnic table adjacent to playground and tennis court as indicated in the Binalong Bay Master Plan by Wax Designs;

3. That the works be funded by Public Open Space Reserve funding as per the

previous Council decision at an estimated cost of $20,000. INTRODUCTION: Council requested the costings to be provided as contained within this report at the May 2014 Council meeting. PREVIOUS COUNCIL CONSIDERATION: May 2014 Council Meeting minute number: 05/14.13.6.135. OFFICER’S REPORT: The following matters have been investigated in accordance with the previous Council decision. 1. That Council in principle adopt the Binalong Bay Foreshore Master Plan as prepared by

WAX Design.

Comment: No Action required by Councils building services team at this stage. 2. That the Binalong Bay Tennis Court improvements be fully costed and incorporated in

the 2014/2015 budget. Comment: Council Officers were unable to obtain full costings prior to the budget being prepared for the 2014/2015 budget. A quotation has been sourced from 2 x local contractors for consideration in the current budget. It is recommended to proceed with the quotation by East Coast Handyman Services with combined funding by the Binalong Bay Tennis and Ratepayers Association inc.


Binalong Bay 117

Council staff have also included provision for 2 x bench seats and 1 x picnic table and rectification of stormwater issues adjacent to the Tennis Court as suggested by the Binalong Bay Foreshore Master Plan at an estimated cost of $10,000. The Binalong Bay Ratepayers Association have kindly offered a donation of $7,000 for the works to proceed. See attached correspondence. Further potential funding opportunities were explored with Tennis Tasmania however no current opportunities exist for the work. 3. That the works be funded from Public Open Space Reserve.

Comment: The required funds to complete the project is proposed to be funded from the Public and Open Space reserve which has a current budget of $71,502.

4. That Council enter into a Licence Agreement with National Parks & Wildlife to adjust a

boundary alignment to include the whole tennis court located within Humbug Point Nature Recreation Area.

Comment: No need to progress Licence Agreement as Council owns some portion of land and other area under a current lease with Crown. As an additional enhancement to the area it is proposed to install a new picnic table as per Council’s current standard design in the location currently identified for a bench seat adjacent to the tennis court and playground. LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors BUDGET AND FINANCIAL IMPLICATIONS: A donation of $7,000 is to be provided by Binalong Bay Tennis and Ratepayers Association incl.as per the report. The estimated cost to Council is $20,000 (GST exclusive) and is proposed to be funded from the public open space reserve funding. VOTING REQUIREMENTS Simple Majority.


Binalong Bay 118


Binalong Bay 119

From: Jillian Breen [mailto:[email protected]] Sent: Monday, 6 October 2014 10:38 AM To: Jake Ihnen Subject: Binalong Bay Tennis Court Dear Jake The Binalong Bay Ratepayers’ & Tennis Association inc has $7,000 to contribute towards replacing the tennis court fence. We hope this will assist the Council in this matter. Many thanks and Regards Jill Jillian Breen Honorary Secretary/Treasurer Binalong Bay Ratepayers’ & Tennis Association inc PO Box 52 St Helens Tas 7216

mailto:[email protected]


Binalong Bay 120


Binalong Bay 121

| 10/14.15.1 General Manager’s – Strategic Plan Activity Report 122

10/14.15.0 GOVERNANCE

10/14.15.1 General Manager’s – Strategic Plan Activity Report

INFORMATION Goal: Leadership and Governance Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.


Recruitment of external grant funding

1. Actively identify and pursue external grant funding opportunities consistent with Council priorities

Increased external grant applications consistent with Council priorities.

Assist community groups in the development of external funding opportunities.

Promote Council as Employer of Choice

1. Develop and implement human resource strategy to address:

Leadership and communication

Attraction, recruitment and selection

Induction, training and development

Motivation, management and reward

Retention and support

Recruitment and Retention Strategy implemented in conjunction with overall HR Strategy

Ensure Council members have the resources and skills development opportunities to effectively fulfil their responsibilities

1. Support Elected Members through the provision of education and training opportunities

2. Ensure the provision of accurate,

up to date and quality information

Training and development for the Mayor and Councillors policy reviewed.

Relevant training identified for Elected Members.

Councillors participate in professional development workshops, seminars and conference activities.

Accurate and timely information provided.

Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures

1. Conduct compliance audit and determine program for implementing recommendations based on identified gaps in order of priority

Compliance Audit reviewed.

Implementation plan prepared and actioned.

Delegations reviewed and Policies review schedule established and implemented.



Improve Council’s communication, consultative processes, representation and advocacy

1. Establish and implement a marketing and communications strategy (internal and external)

2. Develop and implement a consultation policy

3. Represent community needs to state/federal government

Marketing and communication strategy prepared and adopted by Council.

Community Engagement Policy reviewed and adopted by Council.

Council activity represents community needs to State/ Federal Governments.

Goal: Economic Development Achieve sustainable economic development.


Develop and implement initiatives to attract people to live, work and invest in the Council area

1. Develop an economic development strategy (Link to MMP) that would include but not be limited to:-

Facilitation of new and existing business ventures through appropriate land use planning

Promotion and advocacy for new and existing business opportunities and advantages

Provision of services, facilities and amenities that attract people to the area

Appropriate signage for businesses in the region

2. Continue to strengthen

partnerships with key stakeholders at local, state and federal levels

Economic Development Strategy prepared integrated with Municipal Management Plan


Goal: Asset Management Ensure the efficient and effective provision of appropriate community assets.


Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors

1. Prepare Municipal Management Plan (MMP) that incorporates the following components:-

Coastal Park Concept Plan

Coastal Park Vegetation Management Plan

Recreation and Open Space Development Plan

Community Infrastructure and design guidelines – set of guidelines/manual for community infrastructure and signage

Urban Design Framework

BOD Economic Strategy and BOD Tourism Strategy

Civic Centre – Feasibility Study

BOD Airstrip Re-development Feasibility Study

Responding to Climate Change

Arts, Cultural and Heritage Strategy

Community Safety Plan

Component plans completed and Municipal Management Plan prepared in partnership with State Government and relevant agencies.

Costings and implementation strategy determined and details included in Council’s long term Financial Plan and Asset Management Plan.

Projects implemented.

| 10/14.15.2 General Manager’s Report 125

10/14.15.2 General Manager’s Report


OFFICER Bob Hoogland, Acting General Manager



Nil

OFFICER’S RECOMMENDATION: That the General Manager’s report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the General Manager and with other Council Officers where required. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports: Motion Number

Meeting Date


05/13.7.2.118 20 May 2013 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in June 2013 and consider any advice as required from relevant State Agencies. That the Council explores the possibility of entering a partnership sponsorship with the State Government and the AMC (UTAS) to the effect that either a post-graduate or the whole of school adopts a project that examines the navigability of George’s Bay into the future.

A visit to UTas (AMC) arranged by NTD has taken place. Discussions held with UTas and a meeting arranged with representatives meeting notes circulated separately for Council’s information. Follow up taking place.

10/13.18.4.283 21 October 2013

That the General Manager be authorised to follow up with relevant State Politicians and provide further reports in regards to the St Marys Sport and Recreation Facility – upgrade of kitchen and the St Marys Arts, Culture and Heritage Precinct.

St Marys Sport and Recreation Facility project funded in the 2014/2015 budget and grant application lodged.


Motion Number

Meeting Date


03/14.15.11.078 17 March 2014

1. That Council authorise the General Manager to progress the preparation of a master plan for Annie Street site, catering for public and private health services and facilities.

2. That the master plan be progressed only if the Annie Street site is identified as a suitable location for the proposed new St Helens Hospital.

Emailed the Department of Health and Human Services Officer and advised of Council’s decision. Met with representatives from DHHS and Council is now undertaking detailed surveys for a consultation document.

06/14.15.5.178 16 June 2014

That the Mayor and General Manager seek a further meeting with the Dorset Council to explore the opportunity for the sealing of the Ansons Bay Road from Priory to Musselroe Road and to identify lengths of the road to be sealed in a prioritised order that would maximise the benefits of sealing of the road over an extended period if necessary.

Mayor has set a date for a meeting.

08/14.9.2 21 August 2014

Councillors Questions Without Notice – Meeting with Representatives from TasWater – Clr J LeFevre

TasWater has confirmed an interest in meeting with Council, details are being negotiated.

09/14.2.6 15 September 2014

Disposal of household refuse at local refuse stations – List for discussion at a Council Workshop.

Listed for discussion at the October Council Workshop.

09/14.15.3.284 15 September 2014

In accordance with section 156 of the Local Government Act 1993, Council endorses By-Law for Reserves, Parks and Gardens and authorise Council Officers to proceed with the process.

Forwarded to the Director of Local Government on the 3 October 2014.

09/14.15.4.285 15 September 2014

That the Recruitment and Selection Policy, as amended, be referred to a Council Workshop for further discussion.

Listed on the October Council Workshop agenda.

09/14.15.5.286 15 September 2014

That the Disciplinary Policy and Procedure, as amended, be adopted.

Documentation and website have been updated.

09/14.15.6.287 15 September 2014

That Council nominate Clr Hannah Rubenach to represent Local Government Association of Tasmania (LGAT) on the Animal Welfare Advisory Committee.

Nomination forwarded to LGAT.

Meetings Attended: 16 September – Attended the Sub Regional Alliance in Westbury, with the General Managers of Meander Valley, Dorset, George Town, Northern Midlands and a Policy Director from LGAT, facilitated by Roxanne Chugg of Excellent Outcome – Flinders Council was an apology. The meeting included a detailed review of outcomes to date and discussed and prioritised a range of options for 2014/2015.


19 September – With Human Resources Manager, judging the Australian Business Week trade displays in the Portland Hall, the students showing understanding, technical skills and imagination. 22 September – Greater Esk Tourism (GET) Annual General Meeting – with Manager Community Services, briefly chairing the meeting for the election of the President. 24 September – with Mayor, other Council officers and community representatives, attended St Helens Recreation Ground for official confirmation of the State Government contribution to the Indoor Ball Court facility. 25 September – with Manager Community Services and Executive Assistant – met with Member for Lyons Rebecca White, generally updating each other on projects and activities 1 October - Following inspection by an auditor from Allianz (Council’s Workers Compensation insurer) – Workplace Health & Safety Coordinator and I met with the Auditor. This is the first site inspection since 2011. We believe, with sound evidence, that we have been steadily improving our practices and it was encouraging to have this confirmed by an independent third party. We will receive a report with further suggestions for improvement. Various – on site and in office meetings with members of the public, as well as regular and ad hoc meetings with staff Other meetings that have taken place or scheduled:

16.09.14 Westbury – Sub Regional Alliance Meeting

17.09.14 Stieglitz – Meeting with Ratepayer

19.09.14 St Helens – Judge Australian Business Week

22.09.14 Fingal – Greater Esk Tourism Annual General Meeting

24.09.14 St Helens – Funding Announcement – St Helens Indoor Ball Courts – Mark Shelton MP and Guy Barnett MP

25.09.14 St Helens – Meeting with Rebecca White

06.10.14 St Helens – Council Workshop

08.10.14 St Helens – Meeting with the HMAS Tobruk Steering Committee

10.10.14 St Helens – Meeting with representatives from the Department of State Growth regarding the HMAS Tobruk Project

20.10.14 St Helens – Council Meeting

Actions Approved under Delegation:

NAME/DETAILS DESCRIPTION OF USE OF

DELEGATION DESCRIPTION DELGATION NO /

ACT

2 Lot Subdivision – Tasman Highway, St Helens

Affixing of the Common Seal Plan of Survey

Number 12 – Miscellaneous Powers and

Functions to the General Manager




ACT

Elizabeth Street, Mangana

Affixing of the Common Seal Transfer of Title



Davis Gully Road, Four Mile Creek – PID 1890754




Lottah Road, Lottah – PID 2633039




Lottah Road, Lottah – PID 2633047




Mangana Road, Mangana – PID 2797324




Lottah Road, Goulds Country – PID 2802349, 2900547, 2802357




Liverpool Street, Mangana – PID 2649217




Emma Attard and Shantelle Brown

Power to approve a pecuniary grant for the purpose of assisting junior sporting identities to attend national sporting events or for students applying for assistance with academic excellence in accordance with the provisions of Section 77 of the Local Government Act 1993

Academic Excellence - $400.00

Number 4 – Local Government Act

1993

Walk for Prems 2014

Power to remit any charges up to $350 ordinarily imposed as a hire fee under Section 205(1)(a) of the Local Government Act 1993 for the use of any property or facility owned or managed by the Council in accordance with the provisions of Section 207 of the Local Government Act 1993

Hire of St Marys Sports Complex - $72.00


1993




ACT

Break O’Day Woodcraft Guiled

Power to remit any charges up to $350 ordinarily imposed as a hire fee under Section 205(1)(a) of the Local Government Act 1993 for the use of any property or facility owned or managed by the Council in accordance with the provisions of Section 207 of the Local Government Act 1993

Hire of St Marys Hall - $40.00


1993

Tenders and Contracts Awarded:

Tender Closing

Date

Description of Tender Awarded to

01.09.14 Design, Construct and Install Walkway and Viewing Platform – Trail of the Tin Dragon – “The Maa Mon Chin Gateway”

Lyndcraft

10.09.14 St Marys Sports Centre Upgrade – Additions and Alterations Currently being assessed and grant

funding being sought

31.10.14 2014/2015 Bridge Replacement Program – Package A and Package B

Tender not yet closed

31.10.14 Tasman Highway & St Helens Point Road Intersection Upgrade

Tender not yet closed


| 10/14.15.3 Office Closure – Christmas to New Year 130

10/14.15.3 Office Closure – Christmas to New Year





Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: Christmas Eve falls on a Wednesday this year, it has been discussed and agreed by Management that the Office will close at 12 noon on Wednesday 24 December 2014 and reopen on Monday 5 January 2015 as the 2 January 2015 falls on a Friday. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: The Acting General Manager has had discussions with Management it was supported to the closure for Council this year. There will be a Christmas BBQ taking place at a venue to be confirmed commencing at 12 noon on the 24 December 2014 for all staff (indoor, outdoor and VIC/History Room staff and volunteers combined) and Councillors. To enable all indoor staff to attend the closure of the office at this time would be beneficial and give staff the opportunity to attend without any detriment to Council services being offered in the office due to lack of staff . This is an attempt at team building and having a casual BBQ with indoor, outdoor and VIC/History Room staff and volunteers together as a small token of thanks and appreciation for the work they have all done throughout the year. When discussing this with Management the General Manager stated clearly that by closing at 12 noon would not mean that staff could finish and go straight home. This BBQ has been arranged in good faith and people would be expected to attend for at least two (2) hours and if people choose not to attend they must continuing working for that same timeframe.

| 10/14.15.3 Office Closure – Christmas to New Year 131

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Promote Council as Employer of Choice. BUDGET AND FINANCIAL IMPLICATIONS: There is no financial implication to Council in regards to this matter. VOTING REQUIREMENTS: Simple Majority.

| 10/14.15.4 Review of Council Delegations 132

10/14.15.4 Review of Council Delegations





Reviewed and updated delegation register previously circulated under separate cover

OFFICER’S RECOMMENDATION: That having conducted a review of Council’s Delegations Register in accordance with Section 22 of the Local Government Act 1993, the Council adopt the Delegations Register dated August 2014. INTRODUCTION: The aim of the report is to provide Council with an updated of Section 11 Land Use Planning and Approvals Act 1993 of the “Break O’Day Delegations Register July 2014” for adoption. PREVIOUS COUNCIL CONSIDERATION: Council has previously adopted and reviewed delegations in June and July 2011 and April and July 2012. A review of the Land Use Planning and Approvals delegations was undertaken and adopted at the 21 July 2014 Council Meeting. Discussions held at the October 2014 Council Workshop. OFFICER’S REPORT: The Delegations provide to the administration the authority for officers to deliver Council services. Delegations need to be clear and well documented to ensure Council’s operations are open, transparent and accountable. The Local Government Act 1993 requires that Council must cause a separate record to be kept of all delegations under Section 22 and in accordance with good governance should at least once in every financial year review the delegations for the time being in force under this section. Councils have certain duties which they must perform, and certain powers which they may exercise, pursuant to the Local Government Act 1993 as well as a range of other Acts. In most cases the relevant Acts grant these obligations and powers directly to the Council as a body. It is not practical or efficient for Council as a body of elected members to perform the many functions or undertake the many activities that are required in the day to day administration of Council’s roles and functions. Delegations are the way in which Council enable other people/bodies (usually Council Officers) to undertake these steps on its behalf.


Therefore it is necessary for Council to take formal steps to delegate to such people/bodies the authority to make decisions, perform functions or undertake activities on behalf of Council. If the delegations are not done properly, the enforceability of decisions and actions taken may be compromised and there may be legal and administrative problems for the Council. The product of that work is which is before Council at this time. As part of Council’s ongoing governance arrangements, a review of the Delegations Register has been undertaken and the delegations updated. The changes are identified as follows:- In the reviewed delegations document the amendments were made in accordance with a review undertaken by the Local Government Association of Tasmania (LGAT) where a template was provided. As a matter of best practice it is usual for delegations to be made by the Council to the General Manager. Delegations under LUPAA do not allow the General Manager to sub-delegate, hence this report requesting authorisation be given to the Planning Coordinator. Whilst the proposed instruments of delegations reflect the functions and duties which are granted to Councils under various Acts, it is a matter for the Council to decide which of those powers and functions are to be delegated. It is important to note that any specific delegation may be withdrawn or altered or reviewed by Council at anytime and therefore it is recommended that the above delegations be supported even if a small number may be subject for further discussion and/or change. In addition both the wording of the resolution and the instrument of delegation itself are important. It is the resolution which makes the delegation. The resolution is the instrument which sets out the scope of the delegation. Consequently, Council needs to be careful with respect to varying the wording of the recommendations of this report. A full review of delegations is currently being undertaken, however it is important that the recommendation above is approved prior to the full review being completed to enable these delegations to be enacted if required. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures.


Activities Conduct compliance audit and determine program for implementing recommendations based on identified gaps in order of priority. Measures of Success Identified outcomes of the compliance audit ie review of policies and delegations have been implemented. BUDGET AND FINANCIAL IMPLICATIONS: There are no financial implications identified in adopting these delegations. VOTING REQUIREMENTS: Simple Majority.

| 10/14.16.1Legalisation of Shed Extension, Verandah and Shipping Container – Lot 300

Cameron Street, St Helens – DA021-13 135

10/14.16.0 PLANNING AUTHORITY Pursuant to Section 25 of the Local Government (Meeting Procedures) Regulations 2005 the Mayor informed the Council that it was now acting as a Planning Authority under the Land Use Planning and Approvals Act 1993.

10/14.16.1 Legalisation of Shed Extension, Verandah and Shipping Container – Lot 300 Cameron Street, St Helens – DA021-13

ACTION DECISION

PROPONENT Council Officer

OFFICER Chris Triebe, Planning Officer

FILE REFERENCE DA 021-2013


Site plans Elevations Written submission Form 28 Building Notice Building Notice Report for General Manager Correspondence between landowner and Compliance Officer Certificate of Title Caravan By-Law No. 1 of 2012 Further information requested Further information received Google Earth image Adjoining property owner advice Representation (1) Representation acknowledgement Requested extension of time Applicant’s response to representations

OFFICER’S RECOMMENDATION: Pursuant to Section 57 of the Land Use Planning & Approvals Act 1993 and the Break O’Day Interim Planning Scheme 2013 that the application for LEGALISATION OF SHED EXTENSION, VERANDAH, SHIPPING CONTAINER on land situated at LOT 300 CAMERON STREET, ST HELENS described in Certificate of Title 163630/300 be APPROVED subject to the following conditions:

1. Development must accord with the Development Application DA 021-13 received by Council 31 July 2014, together with all submitted documentation received and forming part of the development application, except as varied by conditions on this Planning Permit.

2. The gravel access road is to be constructed in accordance with E9.6.3 and E9.6.4 of the Break O’Day Interim Planning Scheme 2013 within three (3) months from the date of this Planning Permit.



3. All stormwater runoff from the proposed buildings must be detained by on-site water storage systems and disposed of by means that will not result in soil erosion or other stormwater nuisance in accordance with Table 10.4.16.1 P1 of the Break O’Day Interim Planning Scheme 2013.

ADVICE

A copy of ‘Bushfire – prepare to survive’ should be obtained and used as a guide to preparing yourself and your property for bushfires.

PROPOSAL SUMMARY: The application is for the legalisation of previously constructed extensions and a verandah to an existing outbuilding, and the placement of two (2) storage containers on a property zoned General Residential and Environmental Living. This application is for works entirely within the General Residential Zone. PREVIOUS COUNCIL CONSIDERATION: There has been no previous consideration by Council for this development. OFFICER’S REPORT: 1. The Proposal The 11.69ha undulating, cleared and partially fenced development site is located between Colchis Creek and Binalong Bay Road at the eastern end of Quail Street, St Helens. The site was previously used for livestock grazing and crop production; a three-stage subdivision approved under DA 374-05 is being developed on the north-western section of the original lot. A 4m wide drainage easement that reduces to 2m, located south of the Title access does not impact upon the area of development. The existing shed that has been on-site for at least 45 years and associated with the previous agricultural uses, has been weather proofed with additional galvanised iron and wood cladding. It is now used as a site office and lunch room for contractors working on the staged subdivision. The two (2) shipping containers are used to store personal furniture and building materials associated with the subdivision. Although the application included a caravan licence for the caravan and mobile home to provide the property with the residential use, this is no longer assessed by the Planners. The Planning Scheme map indicates the area of development does not contain priority habitat or deemed to be prone to flooding. The development site is approximately 4.5m above sea level, greater than the 2.36m coastal inundation height reference. No native vegetation was required to be removed for the works. An extension of time to the 27 October 2014 to assess the development application was requested and agreed to by the applicant.



2. Applicable Planning Scheme Provisions Table 10 General Residential Zone – Issues 10.2, 10.4.13, 10.4.14; E6.0 Car Parking and Sustainable Transport Code – E6.2, E6.6, 6.7; E9.0 Water Quality Code – E9.2, E9.6. 3. Referrals Nil. 4. Assessment The application has met the acceptable solutions for the following listed issues: Table 10 General Residential Zone – 10.4.2 A2 a), 10.4.13 A1 b), A2, 10.4.13.2 A1.1, A1.2, 10.4.13.3 A1, 10.4.13.4 A1.1, A1.2, 10.4.13.5 A1, A2.1 b), 10.4.13.6 A1, A2, 10.4.13.7 A1, 10.4.13.8 A1, 10.4.13.10 A1, A2, A3, 10.4.14 A1, E6.0 Car Parking and Sustainable Transport Code – E6.6.1 A1 a), 6.7.1 A1, E6.7.2 A2.1, A2.2; E9.0 Water Quality Code – E9.6.1 A1, A2, A3, E9.6.2 A1 c), A2.1, E9.6.

The application is reliant upon three (3) performance criteria to satisfy the following provision of the Planning Scheme:

10.4.16.1 P1 Stormwater disposal: The development site is not serviced by Council’s reticulated stormwater system. The applicant proposes to divert all stormwater runoff from the roofs to a new collection tank of unstated size, with overflow directed to a nearby, on-site absorption trench. The trench will be located within a grassed area approximately 15m from the creek bank.

This is deemed to comply with this performance criterion.

E9.6.3 P1 Construction of roads: The site plan indicates a gravel driveway will be constructed approximately 14m away from the bank of Colchis Creek, a defined waterway; no works are proposed within either a wetland or waterway, in this application. The site visit dated 07 August 14 noted a driveway had been created through constant vehicle use, leaving a small area of muddy ground in the general vehicle manoeuvring area. The minimum 10m of grassed area between this area and the waterway will limit any potential sedimentation or siltation of the waterway as a result of runoff or degradation of path materials during rain events. Construction of the driveway is to be in accordance with the Waterways and Wetlands Works Manual 2003.

This is deemed to comply with this performance criterion.

E9.6.4 P2 Access: A gravel driveway will be constructed approximately 14m from the bank of Colchis Creek, a defined waterway though no works are proposed within either a wetland or waterway, in this application. The site visit dated 07 August 14 noted the driveway had been created through constant vehicle use, leaving a small area of muddy ground in the general vehicle manoeuvring area. The minimum 10m of grassed area between this area and the waterway will limit any potential sedimentation or siltation of the waterway as a result of runoff or degradation of path materials. Construction of the driveway is to be in accordance with the Waterways and Wetlands Works Manual 2003.



This is deemed to comply with this performance criterion. 5. Representations The application was advertised 20 August 2014 to 2 September 2014 in the Examiner Newspaper, notices on-site, at the Council offices and notification by mail to all adjoining land owners. Additional application documentation was not requested by any party. A single representation was received raising the following points:-

Representation Response

The current structures and fencing utilise second hand materials that will require the Building Surveyor to ensure appropriate Council regulations are met.

This issue is not relevant as Table 10 General Residential Zone of the Break O’Day Interim Planning Scheme 2013 does not have any requirements on the use of particular construction materials.

The view of the buildings constructed of second hand materials, containers, motor home and caravans is an eyesore that will devalue adjoining properties.

This issue is not relevant as the potential devaluation of a property caused by development on an adjoining property is not a consideration under the Break O’Day Interim Planning Scheme 2013.

As the application is for buildings used for storage, why does the application address the legalisation of a verandah, chimney, television antenna and clothes line?

The outbuilding and two (2) containers are being assessed as non-habitable outbuildings, Should it come to Council’s attention the buildings are used for other purposes, appropriate action will be taken by the Compliance Officer at that time.

It is understood that caravan approval ensures a person cannot live permanently on site for any more than 60 consecutive days at any one time in the year. People reside in at least 1 of the 2 caravans and the motorhome.

Clause 4 (3) of the Caravan By-Law No. 1 of 2012 states a caravan may not be permanently lived in for more than 60 days in any calendar year either continuously or not without a caravan licence. Application for caravan licences has been made as a part of this application and is dealt with by Council’s Planning Administration Officer.

Lights are on at nights in the supposed storage shed since April 2012.

The outbuilding and two (2) containers are being assessed as non-habitable outbuildings, Should it come to Council’s attention the buildings are used for other purposes, appropriate action will be taken by Council’s Compliance Officer.

As people have been viewed urinating against the fence, will the occupants be allowed to live permanently on an un-serviced property and without adequate sanitation facilities or Council approval?

This issue is not relevant to this application. The development application is for the illegal works completed on non-habitable buildings that do not contain any facilities. Assessment of caravan licences is undertaken by Council’s Planning Administration Officer, with Council’s Environmental Health Officer stipulating any effluent disposal requirements on the caravan licence.



Council Officers have visited the site over the last two (2) years and three (3) Councillors are aware of the on-site living conditions. Why has the property not been inspected and the owner taken to task?

This development application resulted from Council’s Compliance Officer investigating an anonymous complaint in January 2013.

The acquaintance / friendship with Councillors and employees should have no bearing what-so-ever on the Council’s obligation to investigate all of the points outlined in this letter.

This issue is irrelevant as it does not apply to the Break O’Day Interim Planning Scheme 2013. Compliance of this application has been assessed against this Planning Scheme.

The recommendation for approval has been made following due consideration of the representations and comments. 6. Mediation Nil. 7. Conclusion In accordance with 7.5 of the Break O’ Day Interim Planning Scheme 2013, the application has been assessed against the objectives of the Scheme, in particular the General Residential Zone, all relevant Codes and Issues. The application has demonstrated compliance with the Acceptable Solutions and Performance Criteria and the received representation has been considered. This application is recommended for approval with conditions normally set to this type of development. STATUTORY REQUIREMENT OUTSIDE OF LUPAA: The development will not result in costs to Council for provision of services or infrastructure. LEGISLATION / STRATEGIC PLAN & POLICIES: Break O’Day Council Planning Scheme 1996 as amended; Land Use Planning and Approvals Act 1993; Local Government (Building and Miscellaneous Provisions) Act 1993. Strategic Plan 2011 - 2015 Goal Environment and Planning – to ensure sustainable management of natural and built resources is respectful to our unique location. Strategy

Provide a sound framework for strategically planned and orderly future development by updating and improving Land Use Strategy and Planning Scheme;

Educate key stakeholders about planning, environmental and waste management, regulatory matters and processes;

Develop and implement an environmental sustainability policy for the region.



BUDGET AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.



The Mayor advised the Council that it had now concluded its meeting as a Planning Authority under Section 25 of the Local Government (Meeting Procedures) Regulations.

| 10/14.17.1 Outstanding Actions List for Closed Council 156

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move into Closed Council.

10/14.17.0 CLOSED COUNCIL

10/14.17.1 Outstanding Actions List for Closed Council

10/14.17.2 Tender – St Marys Sports Centre Upgrade - Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005

10/14.17.3 Notice of Motion – Manager Works and Infrastructure – Clr M Tucker - Closed Council Item Pursuant To Section 15(2)A Of The Local Government (Meeting Procedures) Regulations 2005

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move out of Closed Council.

IN CONFIDENCE

council agenda...| notice of meeting 3 notice of meeting notice is hereby given that the next...

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