notice of special council meeting · 2014-07-22 · notice of special council meeting notice is...

NOTICE OF SPECIAL COUNCIL MEETING

Notice is hereby given that a Special Meeting of Council

will be held on Monday 28 October 2013, in the Council Chambers, 43 – 51 Tanunda Road, Nuriootpa,

commencing at 5.15pm

Martin McCarthy CHIEF EXECUTIVE OFFICER THE BAROSSA COUNCIL

A G E N D A

1. THE BAROSSA COUNCIL

1.1 Welcome - meeting declared open 1.2 Present

1.3 Leave of Absence

Nil

1.4 Apologies for Absence Cr Bridgette Kies Cr Richard Miller

2. DEBATE AGENDA

2.1 CORPORATE AND COMMUNITY SERVICES - DIRECTOR

2.1.1 Local Government Electricity Tender for 12 & 24 Hour (Street &

Traffic Lighting) Unmetered Electricity Green Power Supply

2.1.2 Proposed Opening Hours 2013-14 Christmas/New Year Period –

the Rex Barossa Aquatic and Fitness Centre

2

2.2 CORPORATE AND COMMUNITY SERVICES – COORDINATOR

2.2.1 Barossa Valley Hockey Association Artificial Turf Project –

Request for Financial Assistance

2.3 WORKS AND ENGINEERING

2.3.1 Proposed Road Closure – When Love Comes to Town – Southern

Star Productions No. 13 Pty Ltd

3. NEXT MEETING The next ordinary meeting of Council will be held on Tuesday 19 November 2013 commencing at 9.00am

4. CLOSURE

The Barossa Council Director Corporate and Community Services Report 28 October 2013

SPECIAL COUNCIL

CORPORATE AND COMMUNITY SERVICES

DIRECTOR’S REPORTS

28 OCTOBER 2013 2.1 DEBATE AGENDA – DIRECTOR’S REPORTS 2.1.1 LOCAL GOVERNMENT ELECTRICITY TENDER FOR 12 & 24 HOUR (STREET & TRAFFIC LIGHTING) UNMETERED ELECTRICITY GREEN POWER SUPPLY B779 INTRODUCTION Council, along with 66 other Councils, has been part of an “Across Government” contract for the supply of 12 & 24 Hour (street and traffic lighting) Unmetered Electricity Green Power. The current tender expires on 31 December 2013 and Local Government Association Procurement (LGAP), (formerly Local Government Corporate Services [LGCS]), will be tendering for a new electricity contract. Although Council has delegated responsibility to the Tender Committee to “assess and select successful tenders subject to the tenders being within budget”, it is recommended, as in the similar situations with Below 160 Mwh sites (19 June 2012 Council Meeting) and Above 160Mwh sites (19 February 2013), and also requested by the LGAP, to delegate the responsibility for acceptance of the Local Government Electricity Tender for 12 & 24 Hour (street and traffic lighting) Unmetered Electricity Green Power, to an Authorised Officer to ensure the tender recommendation can be promptly accepted. RECOMMENDATION That the Director Corporate and Community Services or any person acting in that capacity, be Council’s delegated authority to: (1) Accept a tender from and enter into a contract with the successful tenderer for the

supply of 12 & 24 Hour (street and traffic lighting) Unmetered Electricity Green Power;

(2) Advise Local Government Association Procurement of that acceptance within the

specified time; (3) Make, vary and/or discharge the contract; and (4) Sign all relevant documentation in this matter. COMMENT In March 2010, a decision was taken for LGCS, working with representatives from Councils and a consultant, to approach the market independently of the State


Government. Council has participated in previous electricity contracts and the outcome has resulted in savings for Council. Approval is required for LGAP (formerly LGCS) to again represent the interests of The Barossa Council in consideration and negotiation of a contract for the supply of 12 & 24 Hour (street and traffic lighting) Unmetered Electricity Green Power Supply, for a contract term of one year, nominating our preference to purchase 20% of our electricity load from an ‘Accredited Green Power’ source. The evaluation process will be the same as LGCS has used in the past. Following tender receipt, a recommendation will be provided to Council. Dependent on market conditions at the time, tender responses may have very limited validity periods; 24 hours is not uncommon. Therefore, Council’s “Authorised Officer” must have the delegation necessary to approve the LGAP recommendation. Officers therefore recommend delegation of responsibility for acceptance of a tender for the above supply, to the Director Corporate and Community Services, due to the expected very short time frame for tender responses. LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN Council Strategic Plan 4.1 Responsibility FINANCIAL, RESOURCE AND RISK MANAGEMENT CONSIDERATIONS The 2013-14 Budget provides for a 6% increase in electricity costs. COMMUNITY CONSULTATION Council’s Procurement Policy and Public Consultation Policy do not require community consultation.


SPECIAL COUNCIL


DIRECTOR’S REPORT

28 OCTOBER 2013 2.1.2 PROPOSED OPENING HOURS 2013-14 CHRISTMAS/NEW YEAR PERIOD – THE REX BAROSSA AQUATIC AND FITNESS CENTRE B1701

INTRODUCTION Proposed opening hours for the Rex over the Christmas/New Year period are provided for Council approval. RECOMMENDATION That Council approve the following opening hours for the Rex Barossa Aquatic and Fitness Centre over the 2013-14 Christmas/New Year period:

HG = Hire Groups

COMMENT A table of proposed opening hours for the Rex over the Christmas/New Year period is provided in Attachment 1. The main changes proposed for 2013/14 compared to 2012/13 are: • Close at 5pm on 24 December and 31 December (last year 6pm) • No Vacation Care on 24 December (last year 8am – 6pm) • Offering limited timetable for Group Fitness on each normal week day (last year no

classes) • Creche open additional hours: 8.30am – 11.00am on Friday 27 & Tuesday 31

December (last year closed) • Revert to normal weekday opening hours on January 2 & 3 (last year 7pm) Weekend opening hours will remain unaltered from the normal schedule over the seasonal period.


Proposed timings are based on analysis of 2012/13 Christmas/New Year visitor data and feedback summarised below. 2012/13 data Date Visits

6am-12 Visits 12 - 4pm

Visits 4-6pm

% of Total visitors 6am – 6pm

Visits 6pm –7pm

%of Total visitors 6pm – 7pm

M - 24.12.12 75 36 14 100% closed 0% W - 26.12.12 24 closed closed 100% closed 0% T - 27.12.12 67 59 8 100% closed 0% F - 28.12.12 96 76 21 100% closed 0% S - 29.12.12 67 88 5 100% closed 0% S - 30.12.12 67 70 18 100% closed 0% M - 31.12.12 55 84 6 100% closed 0% T - 1.1.13 36 closed closed 100% closed 0% W - 2.1.13 67 50 20 95.9% 6 4.1% T - 3.1.13 107 92 25 98.3% 4 1.7% F - 4.1.13 125 92 23 99.6% 1 0.4% S - 5.1.13 38 71 4 100% closed 0% S - 6.1.13 88 64 4 100% closed 0%

LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN COUNCIL STRATEGIC PLAN: 1.3 Recreation 4.2.1 Service

FINANCIAL, RESOURCE AND RISK MANAGEMENT CONSIDERATIONS The proposed operating times aim to balance appropriate service levels for the community to meet seasonal demand, whilst reducing unnecessary staff and other operational overheads.

COMMUNITY CONSULTATION It is proposed to notify the community of Rex opening hours over the Christmas/New Year period by the following methods:-

- Local newspaper/s notices - Website notices - Messages on hold - Noticeboards in the Centre

The Rex Barossa Aquatic Fitness 2013-14 Christmas/New Year Opening Hours

DATE Centre Opening Times Creche Health Club Pool Group Fitness Vacation Care Crt Sports Y N HG Mon 23 Dec 6.00am - 9.00pm

(Normal)8.30am - 11.00am

(Normal 8.30 - 12.30)6.00am - 9.00pm

(Normal)6.00am-9.00pm

(Normal)Limited Timetable

(Last year no Classes)

CLOSED (Normal 8am - 6pm)

N N

Tues 24 Dec 6.00am - 5.00pm (Normal 6am - 9pm)

8.30am - 11.00am (Normal 8.30 - 12.30)

6.00am - 5.00pm (Normal 6am - 9pm)


Limited Timetable (Last year no

Classes)


N N

Wed 25 Dec (Christmas Day)

CLOSED CLOSED CLOSED CLOSED CLOSED CLOSED CLOSED CLOSED

Thurs 26 Dec (Public Holiday)

8.00am - 1.00pm CLOSED 8.00am - 1.00pm 8.00am - 1.00pm CLOSED CLOSED N N

Fri 27 Dec 6.00am - 7.00pm (Normal 6am - 9pm))

8.30am - 11.00am (Normal 8.30 - 12.30)




Classes)


N N

Sat 28 Dec 8.00am - 5.00pm (Normal)

CLOSED (Normal)

8.00am - 1.00pm (Normal)



Classes)

CLOSED (Normal)

N N

Sun 29 Dec 8.00am - 5.00pm (Normal)

CLOSED (Normal)


8am-5pm (Normal) CLOSED (Normal)

CLOSED (Normal)

N N

Mon 30 Dec 6.00am - 9.00pm (Normal)

8.30am - 11.00am (Normal 8.30 - 12.30)




Classes)


N N

Tues 31 Dec 6.00am - 5.00pm (Normal 6am - 9pm)

8.30am - 11.00am (Normal 8.30 - 12.30)




Classes)


N N

Wed 1 Jan (Public Holiday)

8.00am-1.00pm (Normal)

CLOSED 8.00am-1.00pm (Normal)


CLOSED CLOSED N N

Thurs 2 Jan 6.00am - 9.00pm (Normal)

8.30 am - 11.00am (Normal 8.30 - 12.30)




Classes)

8.00am - 6.00pm (Normal )

N N

Fri 3 Jan 6.00am - 9.00pm (Normal)

8.30 am - 11.00am (Normal 8.30 - 12.30)




Classes)

8.00am - 6.00pm (Normal )

N N

Sat 4 Jan 8.00am - 5.00pm (Normal )

CLOSED (Normal)




Classes)

CLOSED (Normal)

N N

Sun 5 Jan 8.00am - 5.00pm (Normal)

CLOSED (Normal)



CLOSED (Normal)

CLOSED (Normal)

N N

Mon 6 Jan 6.00am - 9.00pm (Normal)




Normal Timetable 8am - 6pm (Normal)

N N

note courts available but no

set programs/groups running

The Barossa Council Coordinator Administrative Services Report 28 October 2013

SPECIAL COUNCIL


COORDINATORS’ REPORTS

28 OCTOBER 2013

2.2 DEBATE AGENDA – COORDINATOR ADMINISTRATIVE SERVICES REPORT 2.2.1 BAROSSA VALLEY HOCKEY ASSOCIATION ARTIFICAL TURF PROJECT – REQUEST FOR FINANCIAL ASSISTANCE B1145 INTRODUCTION In July 2011, Council approved a recommendation to provide funding and assistance to Barossa Valley Hockey Association (BVHA) towards the total cost of building a dry artificial turf hockey pitch at Stockwell Recreation Park. This recommendation was based on estimated project costs and required budget. The commitments made in 2011 were:

1. $50,000 capital contribution to construction costs; 2. $11,330 annual operating contribution of 15 years; and 3. $150,000 capital renewal to surface renewal at year 13.

Since that time, BVHA have continued to progress the project, seek additional sponsorship and partners and refine scope and cost requirements. Further analysis has also seen a relocation of the proposed site to remove the infrastructure from threat of inundation from the Stockwell Creek floodplain in a significant rain event. BVHA have now completed tendering processes which has seen the original estimated costs increase. BVHA have submitted a revised funding proposal to Council that requests an increased loan value of $515,000 over 20 years, an increased upfront contribution of up to $100,000 and an increased annual operational contribution of up to $15,000 for up to 15 years. (Refer Attachment 1) RECOMMENDATION That: 1. Council continue to support the Barossa Valley Hockey Association

(BVHA), Artificial Hockey Pitch project, subject to the conditions stated below by providing funding and assistance towards the total cost of the artificial hockey turf asset at Stockwell Recreation Park as follows:

1.1 A capital contribution of a maximum $100,000 in Year 1 of the project

(financial year 2013/14) and a capital contribution of a maximum of $150,000 in Year 13 of the project (financial year 2025/26);


1.2 Annual operational funding of up to a maximum of $15,000 from financial

year 2013/14 to 2027/28 (up to and including the first 15 years of annual payments of the project) subject to:

• BVHA undertaking to continue to pursue additional sources of capital and operational revenue from users, sponsors and program / event participants;

• BVHA preparing and providing to Council a 10 year Business Plan and Long Term Financial Plan, revised and provided to Council each year for the life of the loan;

• BVHA providing annual audited Financial Statements to Council within three months of the end of Financial Year each year; and

• No commitment for Council to fund beyond year 15. 1.3 Agreement to apply for a loan for a maximum of $515,000 from the Local

Government Finance Authority for a term of twenty (20) years fixed at a rate not exceeding 6.50% for the life of the loan.

2. Council authorise the Mayor and Chief Executive Officer to sign and seal all loan documentation, drawdown and repayment documentation, subject to: • Confirmation of the commitment of funds by BVHA towards the capital cost

of the artificial hockey turf as follows: Year 1: - BVHA compliance with all acquittal requirements of the $500,000 grant

funding from Office of Recreation and Sport and to provide copies of acquittal documentation to Council.

- Contribution of a minimum of $11,500 per annum of BVHA funds from revenue generation activities (to be reflected in Annual Financial Statement refer 1.2 above)

- BVHA and constituent Hockey Clubs capital funding in 2013/14 of $65,000; and Year 13:

- BVHA obtaining grant funds of a minimum of $150,000 (if funding in excess of this amount is achieved, the Council capital contribution will be reduced), unless otherwise agreed with Council in writing. • BVHA providing Council with a copy of its annual financial report to satisfy

Council of its financial sustainability during the loan period. A review will also be conducted to ascertain the point in time when sustainability of the project is achieved that may result in a reduction of Council’s annual contribution if BVHA performs better than expectation.

• Execution of a Memorandum of Understanding between BVHA and The

Barossa Council to define the relationship of BVHA and Council which shall include (but not be limited to) an annual review of the project finances, return of $100,000 over the life of the project to Council, inclusion of a Council representative on the Project Management group, and the establishment of a sinking fund under a trust arrangement to be agreed between the parties.


• Execution of a Funding/Repayment Agreement to formalise the

repayment schedule of the LGFA loan. • Execution of a ‘land only’ lease by BVHA with The Barossa Council which

assigns all ongoing responsibilities for insurance, management, risk, maintenance and replacement of any capital works undertaken on that land to BVHA. The lease will also contain a clause whereby, should BVHA default on the loan, the asset on the land will revert to Council ownership and control.

• The asset not being used as security for any other purpose without prior written approval of Council.

3. By agreeing to develop the artificial turf pitch at the Stockwell Recreation Park Oval Number 2 site, Council also agrees to the reinstatement of Oval Number 2 in a timeframe to be negotiated with users of the oval, but shall not be undertaken until to 2014/15 financial year at the earliest.

4. Authorise the Director, Corporate and Community Services to release

Council funds and loan proceeds to the project on presentation of progress payment claims during construction of the facility.

5. Authorise the Director, Corporate and Community Services to release Council funds to the project on presentation of annual financial statements, budgets and other documentation as determined by the Memorandum of Understanding. COMMENTS Council, at its meeting held 19 July 2011, resolved the following:

MOVED Cr de Vries that should Council wish to proceed with support for the project, Option 1 provides the most sustainable approach in relation to Council’s adopted Long Term Financial Plan. It is therefore recommended that Council, subject to the conditions stated below, provides funding and assistance to Barossa Valley Hockey Association (BVHA) towards the total cost of the artificial hockey turf asset at Stockwell Recreation Park as follows: 1. A capital contribution of $50,000 in Year 1 of the project (financial year 2012/13)

and a capital contribution of a maximum of $150,000 in Year 13 of the project (financial year 2024/25);

2. Annual operational funding of up to a maximum of $11,330 from financial year

2012/13 to 2026/27 (the first 15 years of the project) subject to: • BVHA undertaking to continue to pursue additional sources of operational

revenue from users, sponsors and program / event participants; • BVHA preparing and providing to Council a 10 year Business Plan and Long

Term Financial Plan, revised each year for the life of the loan; • BVHA providing annual audited Financial Statements to Council within three

months of the end of Financial Year each year; and


• No commitment to fund in any given year if operational income makes the project sustainable.

3. Agreement to act as Guarantor for a loan for a maximum of $435,000. Should

BVHA achieve grant, sponsorship or other capital funding greater than the conditional amounts set out below, it would be expected that the loan amount sought be reduced.

Subject to: • Confirmation of the commitment of funds towards the capital cost of the

artificial hockey turf as follows: Year 1: o Grant funds of a minimum of $400,000 (if funding in excess of this

amount is achieved, the loan borrowing amount should be reduced and Council’s ongoing annual operational funding contribution also reduced proportionately) ;

o Sponsorship funds of $100,000; o Barossa Valley Hockey Association / Club funding of $65,000; and o Approval for loan funds of a maximum of $435,000. Year 13: o Grant funds of a minimum of $150,000 (if funding in excess of this

amount is achieved, the Council capital contribution will be reduced),unless otherwise agreed with Council in writing.

• BVHA provide Council with confirmation of loan repayments on an annual

basis for the duration of the loan and provide a copy of its annual financial report to satisfy Council of its financial sustainability during the loan period.

• Execution of a ‘land only’ lease by BVHA with The Barossa Council which assigns all ongoing responsibilities for insurance, management, maintenance and replacement of any capital works undertaken on that land to BVHA. The lease will also contain a clause whereby should BVHA default on the loan the asset on the land will revert to Council ownership and control.

4. Council writes to the BVHA advising of their decision. 2 Subject to the BVHA and the Stockwell Recreation Park Committee agreeing on

the location and suitability of toilets, change rooms, club rooms and related infrastructure at Stockwell Park.

Seconded Cr Miller CARRIED

Refer Attachment 2 for full report. Background BVHA have notified that the reasons for the increase in loan amount from $435,000 to $515,000 include:

• Previous figures based on best cost projections prior to going to market • Cost of materials have risen in 2 years • Results of soil test revealing poor soil conditions (including un-

engineered fill) now requiring deeper excavation than anticipated • Less sponsorship funds negotiated as local tennis decided not to

partner with Hockey in order to also utilise the facility.


BVHA have determined this to be offset by:

• Lower interest rates - 8% in 2011, now 6% • BVHA have engaged specialist project management expertise to value-

manage the specification and scope of the works to leverage savings in construction costs. (This has resulted in savings circa $409,000 based on original tenders).

Refer Attachment 3 for revised Whole of Life Assessment. Council Officers have participated in the tender review process to support decision making to ensure that the project is suited to the requirements of the entire precinct and community use. The Development Application process has been partially completed with the signing of a Memorandum of Understanding the only outstanding requirement in order to issue full development approval. The urgency for a decision on this proposal is based on:

• Firm costs only just being known following the tender process; • BVHA issuing final funding requirements and the subsequent

investigation of a loan through the Local Government Finance Authority;

• Desire to award tender as soon as possible to enable construction to complete before the commencement of the 2014 hockey season in April.

Officers have undertaken significant work with representatives of BVHA to present a position that would see the infrastructure implemented, but affordable to the Association in the long term. This has seen various options explored, including to offer a loan via the Local Government Finance Authority which will offer better cash flows for the organisation and provide more surety to the success of the project. The loan, if approved, will be in Council’s name with a repayment regime agreed with BVHA and regulated by a Memorandum of Understanding. Extensive discussions on funding the whole project, which includes the reinstatement of the second oval and future asset maintenance and renewal of the surface, occurred. Future total asset replacement at year 35 remains principally unfunded. Capital contribution of $50,000 has been rolled over from 2012/13 budget; however, a further unbudgeted $50,000 is requested. The previously approved annual contribution of $11,330 in Council’s Long Term Financial Plan has been requested to be increased to $15,000 per annum.


It is important to note that the project will not go ahead if Council re-considers its support and will necessitate the return of the $500k grant funding awarded for the project. Initial estimate for the reinstatement of Oval Number 2 is $200,000, as reported in the Whole of Life Assessment in Attachment 3. LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN The Barossa Council Strategic Plan: 1.3 Recreation FINANCIAL, RESOURCE AND RISK MANAGEMENT CONSIDERATIONS A key consideration for Council in terms of the decision to take out a loan through the Local Government Finance Authority for the BVHA, is the ongoing financial sustainability of BVHA and the chance that it may become financially unsustainable and hence not able to meet loan repayments to Council. Whilst there is an administrative cost to Council taking out the loan with repayments to Council by BVHA as opposed to guaranteeing a loan, the stability of a fixed interest rate over the life of the loan is attractive to both parties and affords Council greater ongoing control and oversight of the financial aspects of the project. Should Council choose to fund such a loan, Officers have negotiated further mitigation strategies by requesting BVHA to:

• Continue to pursue additional sources of operational revenue from players, spectators, sponsors and program / event participants. The BVHA commit to have an ongoing conversation with its members regarding the increase of player levies and / or other method of income generation;

o BVHA is already introducing a match fee charge for all players as part of its funding proposal for the project;

• Prepare and provide to Council a 10 year Business Plan and Long

Term Financial Plan, revised each year for the life of the loan;

• Provide annual audited Financial Statements to Council within three months of the end of Financial Year each year.

Officers will complete a comprehensive review annually to assess the performance of the BVHA and will bring any recommended changes to ongoing contributions back to Council for consideration. This will be documented in the Memorandum of Understanding. The additional capital contribution of up to $50,000 in the current 2013/14 financial year is unbudgeted and will need to be taken from cash reserves and reflected as a budget adjustment for the 2nd Quarter. The additional $3,700


(maximum) ongoing annual contribution can be funded from the Community Asset Fund (Corporate & Community Services budget) for the 2013/14 financial year and then incorporated into the Long Term Financial Plan with effect from the 2014/15 year. There are no budgeted funds in the Long Term Financial Plan for the reinstatement of the Stockwell Recreation Park second oval. Officers have discussed with the BVHA that Council has an ongoing commitment to other users and sporting codes to maintain the current service levels at the facility. Representations from the Cricket Clubs through the Section 41 Committee indicate that the second oval is required to sustain the junior and ongoing development of the game at Stockwell. The draft Regional Open Space Report highlights the facility as a district centre for cricket and it will become a regional centre for hockey. In order to assist with the anticipated $200,000 cost of reinstating the second oval, officers have recommended a potential BVHA distribution to Council over the project totaling $100,000. After discharge of the loan in year 21, additional surplus funds are recommended to be held in a sinking fund, in trust for future replacement of the asset, whilst ensuring BVHA has healthy cash balances. Any contribution will need to be taken into account in the preparation of annual operational and capital funding budgets for financial years 2013/14 to 2027/28 inclusive. The increase of loan amount to $515,000 increases the risk to Council (from the initial resolution of $435,000) should BVHA default on loan repayments to Council. However, these are mitigated through better cash flow projections of the project and a commitment to ensure sustainable funding by BVHA. The larger loan amount will not significantly reduce Council’s ability to guarantee future projects, nor capacity to borrow going forward, as Local Government Finance Authority loans are secured against Council’s future rate income. BVHA currently have strong financial management skill on its Committee, but this may be subject to change in the future as volunteers and skill sets change over the lifetime of the project. This risk will be managed through annual review of project arrangements. There is no ability to make extra repayments with Local Government Finance Authority loan. However, current cash flow projections show little capacity to support significant additional payments other than the proposal to provide small distributions back to Council to support initial upfront capital contributions. Project governance is being assured by Officer attendance at monthly meetings with BVHA and the Project Manager, Jim Allen. COMMUNITY CONSULTATION Consultation was undertaken as part of the Development Application process (Category 3 status).


There has been regular discussion regarding the project at Stockwell Recreation Park Committee meetings and the BVHA received widespread community support as part of its grant funding application process. No formal consultation has been undertaken by Council, other than the inclusion of the current commitments in the 2013/14 Budget and Long Term Financial Plan. BVHA strongly advocates for the continuation of the project, given its success in achieving the significant level of Recreation and Sport funding (the highest in the state for hockey in the award year) to provide an artificial surface for hockey which is now considered a requirement for the development of players in the code. BVHA advises that it is now the only regional association in the State without its own artificial surface.

BAROSSA VALLEY HOCKEY ASSOCIATION

PO Box 340, Nuriootpa SA 5355

www.barossahockey.com

The Barossa Council 43-51 Tanunda Road PO Box 867 NURIOOTPA SA 5355 Attn - Rebecca Tappert

Hi Rebecca,

Further to our discussions on the 18th October 2013, the BVHA would like to formally request the following additional funding to that already committed to by council in July 2011.

Through the tendering process the final cost for the pitch construction is now $1,221,000 compared to our original estimated cost of $1,050,000.

The increase in costs can be attributed to

• Escalation of costs since 2011 • Additional excavation and depth of sub-base and base layer due to an expansive clay layer

revealed in the Geotechnical investigations i.e. 700mm now required compared with 300mm allowed in estimates

• Discovery of uncompacted fill in the north-west section of the pitch footprint.

In order to fund this increase in cost of $171,000 the BVHA is proposing the following funding for the initial outlay

Current Proposal July 2011 Grant from the office

of Recreation and Sport

$500,000 $400,000

Sponsorship $20,000 $100,000 Council Contribution $100,000 $50,000 Funding from BVHA/Clubs

$86,000 $65,000

BVHA Council Guaranteed Loan

$515,000 $435,000

Total Funding $1,221,000 $1,050,000

http://www.barossahockey.com/

This means the additional capital would be financed by

• Additional Funds from BVHA $21,000 • Additional Funding from the Recreation and Sport Grant $100,000 • Shortfall in sponsorship ($80,000) • Increased loan amount for the BVHA $80,000 • Additional contribution from council $50,000

The BVHA is also requesting that the Barossa Council contribution to the annual operating budget be increased from $11,330 per annum for 15 years to $15,000 per annum for 15 years. This increase will help partially offset the additional loan repayments due to the increased loan amount.

The commitment from council of $150,000 in year 13 of the project for the replacement pitch will remain unchanged.

Total Funding from Council will be $475,000, an increase of $105,050 over the July 2011 submission over 15 years.

We also request The Barossa Council to Guarantee the loan of $515,000 over 15 years.

With this support from the council we are confident that we will be able to manage the ongoing cash flow from the operations of the pitch. The numbers which have been submitted in the Local Government financial model are very much a base line scenario. Please note this model does not include the current operations of the BVHA. These operations include the payment of membership fees to Hockey SA (this fee included player insurance), payment of umpires, Trophies etc. This side of the BVHA operation will not change.

Over the period of the 15 year time horizon in order to increase our income if costs should increase we have the ability to

• Increase player fees. At $0.50 increase in players fees per match will generate an additional income of approx $2,000 per year (based on current playing numbers). Current proposal based on $5.50 per player per game. In the Adelaide competition rates range from $7.15 per player up to $14.00 per player at the Pines. As this is a new fee for our players we are trying to keep the initial cost to the players as low as possible,

• Increase player numbers either through junior development or additional players attracted to the facility (each additional player would bring approximately $60.00 additional revenue per annum)

• Liaise with other associations with a view for some innovative competition structures to increase games on the pitch (i.e. Clare and Riverland associations)

• Increase the number of games on the pitch through scheduling games on Sundays. At present with games at Stockwell we still have 6 games scheduled on the grass fields.

• Introduce a Monday night veterans competition. • Hold regional/State tournaments for juniors and Masters. No income from events such as

this has been factored into current numbers.

At present in the line for Sponsorship we are also including other income. The income from this line would potentially consist of

• Bar and Canteen Income from Finals Rounds - $4,000 • Cash Sponsorship - $6,000 • Pre-Season Tournament, 10 teams, $100 per team, plus $600 revenue from canteen - $1,600

Regarding ongoing expenditure, as part of the lighting tender that we have received all maintenance on the lights will be covered for the next 8 years. This includes the cost of replacement globes.

Please let me know if you require any further information that you believe councillors may require.

We ask for your support on this project and look forward to the continued growth of Hockey in the Barossa.

Regards

John Stephen

Treasurer Barossa Valley Hockey Association

The Barossa Council CORPORATE AND COMMUNITY SERVICES DIRECTOR’S REPORT Council Meeting 19 July 2011

COUNCIL


DIRECTOR’S REPORT

19TH JULY 2011 DEBATE AGENDA DA/CCS/R4 BAROSSA VALLEY HOCKEY ASSOCIATION ARTIFICAL TURF PROJECT – REQUEST FOR FINANCIAL ASSISTANCE (B1145) INTRODUCTION The Barossa Valley Hockey Association (BVHA), following its presentation to the May 2011 Council Meeting and July Workshop, is seeking financial support to build an artificial hockey turf at Stockwell Recreation Park. RECOMMENDATION 1 That Council writes to Barossa Valley Hockey Association advising that whilst it supports in principle their goal to develop an artificial hockey turf at Stockwell Recreation Park, it is not able to provide the requested financial assistance towards the project at this time. OR RECOMMENDATION 2 That should Council wish to proceed with support for the project, Option 1 provides the most sustainable approach in relation to Council’s adopted Long Term Financial Plan. It is therefore recommended that Council, subject to the conditions stated below, provides funding and assistance to Barossa Valley Hockey Association (BVHA) towards the total cost of the artificial hockey turf asset at Stockwell Recreation Park as follows: 1. A capital contribution of $50,000 in Year 1 of the project (financial year

2012/13) and a capital contribution of a maximum of $150,000 in Year 13 of the project (financial year 2024/25);

2. Annual operational funding of up to a maximum of $11,330 from financial

year 2012/13 to 2026/27 (the first 15 years of the project) subject to: • BVHA undertaking to continue to pursue additional sources of operational

revenue from users, sponsors and program / event participants; • BVHA preparing and providing to Council a 10 year Business Plan and

Long Term Financial Plan, revised each year for the life of the loan; • BVHA providing annual audited Financial Statements to Council within

three months of the end of Financial Year each year; and • No commitment to fund in any given year if operational income makes the

project sustainable.


3. Agreement to act as Guarantor for a loan for a maximum of $435,000. Should BVHA achieve grant, sponsorship or other capital funding greater than the conditional amounts set out below, it would be expected that the loan amount sought be reduced.

Subject to: • Confirmation of the commitment of funds towards the capital cost of the

artificial hockey turf as follows: Year 1: o Grant funds of a minimum of $400,000 (if funding in excess of this

amount is achieved, the loan borrowing amount should be reduced and Council’s ongoing annual operational funding contribution also reduced proportionately) ;

o Sponsorship funds of $100,000; o Barossa Valley Hockey Association / Club funding of $65,000; and o Approval for loan funds of a maximum of $435,000. Year 13: o Grant funds of a minimum of $150,000 (if funding in excess of this

amount is achieved, the Council capital contribution will be reduced), unless otherwise agreed with Council in writing. • BVHA provide Council with confirmation of loan repayments on an annual

basis for the duration of the loan and provide a copy of its annual financial report to satisfy Council of its financial sustainability during the loan period.

• Execution of a ‘land only’ lease by BVHA with The Barossa Council which

assigns all ongoing responsibilities for insurance, management, maintenance and replacement of any capital works undertaken on that land to BVHA. The lease will also contain a clause whereby should BVHA default on the loan, the asset on the land will revert to Council ownership and control.

4. Council writes to the BVHA advising of their decision. COMMENTS Background BVHA is currently working to achieve funds of $1,050,000 to build a dry artificial hockey turf at Stockwell Recreation Park. Works include the establishment of the International Hockey Federation approved hockey pitch, lighting, and fencing to the pitch and surrounds. The surface can also be used as twelve tennis courts, and potentially used for other sports such as gridiron, soccer and touch football.


[Please note: It is understood from BVHA that the Barossa Valley Tennis Association (BVTA) is interested in using the pitch for their social competition (currently larger than their Saturday competition) but are not in a position to offer any funding towards the project (due to the fact that all clubs within the BVTA already have ‘home’ grounds). Use of the pitch by BVTA would generate additional income to that currently reflected in the financial modelling.] Hockey is a popular sport in the Barossa Valley with the Barossa Valley Hockey Association being the second biggest country hockey association in South Australia. The association currently has around 700 members across a range of ages from 5 (playing modified hockey (Minkey)) up to 60 year olds. The Association has recognised the need to upgrade its current grass pitch to artificial turf in order to maintain and grow its membership base and provide suitable facilities sustainably and safely into the future. The BVHA believe that the new facilities will provide the following benefits (over the existing facility):

• The ability to host regional, state, national and international competitions and events, which are only played on artificial turf. This will provide opportunities for development of local teams and players as well as a flow on positive impact to the local economy.

• The reduced risk of player injuries, as the current grass fields become

muddy.

• Any player that wants to represent the state must travel to Adelaide to learn turf hockey.

• The ability to safely introduce new programs that promote exercise and

social interaction for a broad spectrum of the community. Suggested new programs and competitions include a social competition, veterans’ competition, use by local Primary and Secondary Schools and skills improvement training.

[Please note: BVHA have not yet made contact with local schools but intend to do so to gauge potential sponsorship and user support. Currently, local schools use the Stockwell grass fields and the Pines Hockey Stadium (in Adelaide) for their intra-school competitions. BVHA foresee potential uses for schools with the pitch including normal lessons, development courses and intra-school competitions. That use will generate additional income to that currently reflected in the financial modelling.]

• Income from the facility can be reinvested back into Stockwell

Recreational Park.


Discussion As Elected Members are aware, an upgrade of the clubrooms at Stockwell Recreation Park is already planned and the development of a strategic plan for the Park has also been suggested. Council’s financial support for this project is seen as crucial by the BVHA. Without that support, it is understood that the project is ineligible for funding from the State Government Department of Recreation and Sport (Facilities Funding). BVHA is looking to secure a grant of $400,000 in October. (They will apply for $500,000 (maximum allowed) but are using a conservative estimate of $400,000 for this modelling). In the event that the full $500,000 funding is secured, Officers recommend that it should be a condition of Council’s support that the loan borrowing for the project is reduced and the corresponding reduction in interest payments is reflected in a reduced annual operational Council contribution. BVHA also require a guarantor for the $435,000 loan they will be seeking, as well as a contribution to annual operational funding for the first seven to fifteen years of operation (dependent on the funding option chosen). Given that income generation is not fully known, it is recommended that Council stipulates a reduction in its annual contribution to reflect increased revenue, but caps its contribution at $11,330 per annum. Recent expenditure on the Park has included the development of a second oval and better infrastructure. All three Barossa-based hockey clubs have relocated their home grounds to Stockwell, reducing the need for three separate ground maintenance budgets. BVHA introduced a turf levy per player in 2007 and have raised funds towards the project. Attached for Council consideration are the following documents:

• A letter from BVHA to Council requesting consideration of financial support (Attachment 1);

• A business case for the project to further support the presentation

made at the last Council meeting (Attachment 2);

• A detailed quote from proposed supplier, Sports Technology International (Attachment 3) [Please note: Further information on the provision for annual maintenance costs has been provided by BVHA post the preparation of the business case:


The business case uses a figure of $3,500 p.a. compared to the recommended figure of $10,000 to $12,000 p.a. by Sports Technology International (STI) in their report. Also, there appears to be no provision for the purchase of the recommended machinery/equipment needed to carry out the maintenance. This may represent a significant shortfall in funding over the 35 years? The BVHA advice is that the figure in the STI quote includes the labour associated with fortnightly cleaning of the pitch. BVHA intend to cover this with volunteer labour (similar to the cricket club rolling their turf pitch). The towable drag-mat used for grooming is included in the cost of the facility. This can be towed using a ride-on-mower, small tractor, quad-bike etc – BVHA have assumed they can either borrow Stockwell Recreation Park’s ride-on mower or source a quad-bike or tractor from one of their hockey members. There has been some recent feedback to the Stockwell Recreation Park Committee regarding the condition of the second oval currently being used and maintained by BVHA. Given that the maintenance requirements will be more onerous for this new surface, Council will want to be reassured that the facility will be maintained as fit for purpose and put conditions in any lease agreement to that effect.]

; And

• A summary of research compiled on the funding of artificial hockey

turfs in other regions for Council’s information (Attachment 4). It is noted here that some other hockey associations are charging spectators for entry to facilities to generate income. This has been discussed by officers with the BVHA as a potential income opportunity to offset costs. They have indicated that they are reluctant to introduce a spectator charge as they have not traditionally made one. However, other sporting codes in the Barossa (netball and football) do routinely make such a charge (circa $6 per adult, $2.50 children/concession). This would be a further means of generating income to offset the requirement for the requested level of Council annual contribution.

BVHA is aware that in making its decision regarding potential financial assistance, Council will consider the ability of the asset to fund its replacement at the end of its useful life. It is estimated that the life of the surface will be approximately 13 years and the life of the facility 35 years. BVHA has highlighted in the business case that by treating depreciation/replacement expense as an annual expense from year 1 in the profit/loss projection, they are unable to meet the yearly expenses.


In the business case, BVHA has outlined three options for financial support from the Council for consideration: Option Upfront Capital Funding

Total Required: Year 1:$1,050,000 (Total Asset per attached quote), Year 13: $300,000 (surface replacement cost), Year 26: $300,000 (surface replacement cost), Year 35: $595,000 (partial asset replacement)

Annual Council contribution to operational funding

1 State Govt. Grant

Year 1:$400,000 Year 13: $150,000 Year 26: $150,000 Year 35: $297,500

Corp. Sponsorship

Year 1: $100,000 (may include in-kind) [From Year 2 onwards, forecast includes $4500 p.a. sponsorship used as operational funding]

BVHA/Club Funding

Year 1:$65,000 Year 26: $150,000 Year 35: $297,500

Loan funding Year 1:$435,000 (Council Guaranteed) Term: 15 Yrs, Interest Rate: 7.5%, Total cost of loan: $725,850

Council Contribution

Year 1: $50,000 Year 13: $150,000

$11,330 p.a. for 15 yrs [Amount required to cover shortfall in annual revenue towards loan repayments (P&I)].

Total Cost to Council: $369,950 plus Guarantee for loans

2 State Govt. Grant


Corp. Sponsorship


BVHA/Club Funding

Year 1: $65,000 Year 13: $111,180 Year 26: $150,000 Year 35: $297,500

Loan funding Year 1: $435,000 (Council Guaranteed) [Term: 15 Yrs, Interest Rate: 7.5%, Total cost of loan; $576,882 (annual surplus income paid off principal to reduce term of loan)] Year 13: $38,820 (Council Guaranteed) [Term: 15 Yrs, Interest Rate: 7.5%, Total cost of loan; $44,525 (annual surplus income paid off principal to reduce term of loan)]

Council Contribution

Year 1: $50,000

$40,000 p.a. for 8 years. [Amount is greater than requested above to reduce term of loan]. [Replacement costs are met by grant income and accumulated profit]

Total Cost to Council: $370,000 plus Guarantee for loans

3 State Govt. Grant


Corp. Sponsorship


BVHA/Club Funding

Year 1: $65,000 Year 13: $150,000 Year 26: $150,000 Year 35: $297,500

Loan funding $0 Council Contribution

Year 1: $485,000

$0

Total Cost to Council: $485,000

Based on the information provided and the financial considerations detailed below, if Council wishes to proceed with support for the project, Officers’ advice is that Option 1 provides the most sustainable approach in relation to


Council’s adopted Long Term Financial Plan, but that it should be modified as per the recommendation to reflect any increase in grant allocation and to reduce the annual contribution if reduced loan borrowing is required and/or increased annual income is secured from the facility by BVHA. LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN The Barossa Council 2007-2011 Strategic Plan: Outcome 1.3: Recreation, sporting and leisure facilities that contribute

to the well being of the community Outcome 1.3.1: Maintain and improve Council sport and recreation

facilities FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS A key consideration for Council in terms of the decision to provide a guarantee for the BVHA loan is the ongoing financial sustainability of BVHA and the chance that it may become financially unsustainable and hence not able to meet loan repayments. Should Council choose to provide such a guarantee, Officers have tried to mitigate this risk by requesting BVHA to:

• Continue to pursue additional sources of operational revenue from sponsors and program / event participants;

• Prepare and provide to Council a 10 year Business Plan and Long

Term Financial Plan, revised each year for the life of the loan;

• Provide annual audited Financial Statements to Council within three months of the end of Financial Year each year; and

• Provide Council with confirmation of loan repayments on an annual

basis for the duration of the loan. Any contribution will need to be taken into account in the preparation of annual operational and capital funding budgets for financial years 2012/13 to 2025/26 inclusive. During the year new requests and/or amended services should be approached with caution, with thorough checks on financial sustainability and an awareness that changes to the approved Annual Budget & Business Plan are a result of responding in a timely manner to opportunities, emergencies and/or other events unforeseen at the time of setting the budget. Where a commitment of Council funds above the original budget is included within a Council report, to assist in the consideration of these requests, financial analysis information will be provided. Requests over $50,000 require


a Business Case and a review of its effect on the LTFP (as shown on Attachment 5), along with an assessment of Council’s Financial Sustainability and the rate increase in next years budget required to replace funds for this project. In this case, in addition to the Business Case provided by BVHA, the following information has been provided for Elected Members consideration:

• Council’s Corporate Management Team has completed an analysis of the project using the Bid Analysis Tool (BAT) which produced a score of 43 (note: the Budget 2011/12 discretionary capital expenditure cut off BAT score was 53).

• An assessment of the impact of each funding option for this project on

Council’s financial sustainability (effect on the LTFP, assessment of Councils Financial Sustainability and the rate increase in next years budget required to fund this project) has been undertaken (refer Attachment 5).

• The Council adopted LTFP includes a discretionary spend allocation in

2012-13 for $350,000 from which the $50,000 will have to be drawn. Therefore in 2012/13, the discretionary balance will reduce to $300,000.

• As shown on Attachment 5 note 5, it is assumed for calculations made,

in all three options, the Council will make contributions only towards the project and the Asset will not be recognised; therefore depreciation is not included.* This will require the BVHA to manage the maintenance and operations of the asset.

(* Council has numerous buildings on the Asset Register that it would not necessarily replace. This mainly applies to CFS assets, halls and sporting facilities that are occupied by community bodies (not including Section 41 assets). If those groups were to vacate the building, Council would not have any further use for the buildings, which would subsequently be sold or demolished.

The community bodies that occupy the buildings presently perform and bear the cost of all the repairs and maintenance to the buildings. However, as the buildings are on Council land or Crown land that is under the care of Council, they are deemed to be Council assets. We therefore currently depreciate the buildings (at replacement value). However, as we have no intention of renewing/replacing the assets (no future capital expenditure), this may be unnecessary. To overcome this problem, during 2011-12 a report will be presented to Council to change its “Asset Accounting Policy” and cater for this situation. Following this, Council will commence to make, where possible, all leases on these types of properties “land only” (having no recognition to / responsibility for the building assets on the land).)


The following tables show the financial implications for Council in providing financial assistance for this project: Option 1 11-12 Budget

allocation NA or $

11-12 Budget Review NA or $

11-12 Proposed Budget

allocation NA or $

Ongoing costs (e.g.

Loan contribution)

NA or $

Life of Projects or Asset

NA or Yrs

Rate Increase Required NA or %

0

50,000

50,000

11,330

15

0.28

Option 2 11-12 Budget

allocation NA or $



allocation NA or $

Ongoing costs (e.g.

contributions) NA or $


NA or Yrs


0

50,000

50,000

40,000

8

0.28

Option 3 11-12 Budget

allocation NA or $



allocation NA or $

Ongoing costs (e.g.

maintenance) NA or $


NA or Yrs


0

485,000

485,000

NA

1

2.73

(NA: Means Not Applicable for this report)

NEW INITIATIVES WHOLE-OF-LIFE ASSESSMENT - BUSINESS CASEBVHA Artificial Turf Project

PROJECT YEARLY COST NET (GST Exclusive) NOTES Index 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15SharePoint 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027NI - Income Total Funding 1,220,000 200,000 - - - - - - - - - - 300,000 - -NI - Capital Total Capital 1,221,852 200,000 - - - - - - - - - - 372,198 - -NI - Operating Net Operating - (33,470) (44,874) (44,901) (41,698) (41,752) (41,821) (38,717) (38,818) (38,937) (35,788) (35,945) (36,123) (32,937) (48,159)

Project Annual Profit/(Loss) (1,852) (33,470) (44,874) (44,901) (41,698) (41,752) (41,821) (38,717) (38,818) (38,937) (35,788) (35,945) (108,321) (32,937) (48,159)Amount Repaid off Principal of Loan to shorten LifeProject Cumulative - Profit/(Loss) (1,852) (35,322) (80,196) (125,097) (166,795) (208,548) (250,369) (289,086) (327,904) (366,841) (402,629) (438,574) (546,895) (579,831) (627,990)

SECTION C: 10 Year Funding Requirements & Financial OutcomesHow will the proposal be funded?

FundingGrants 1 500,000 150,000Interest on Grant 2 20,000BVHA/Club Funding 65,000Sponsorship 9 20,000Council Guaranteed Loan 3 515,000 Council Contribution 100,000 200,000 150,000Currently Unfunded - 72,198Total 1,220,000 200,000 - - - - - - - - - - 372,198 - -

Is there a build or purchase cost for an asset?

Capital ExpenditurePitch 1,179,852Replacement of Entire Asset 2.50%Replacement of Pitch Surface 2.50% 372,198Second Oval Relocation 200,000Project Management 42,000

Total 1,221,852 200,000 - - - - - - - - - - 372,198 - -

All Operating Revenue and Expenses below are additional i.e.., a result of the new initiative (with GST excluded) and do not include previous normal level operations

Following Summary Excludes Forward Unfunded Capital Replacement and Only Association ImpactsNet Operating Result Profit/(Loss) - (33,470) (44,874) (44,901) (41,698) (41,752) (41,821) (38,717) (38,818) (38,937) (35,788) (35,945) (36,123) (32,937) (48,159)Total Operating Revenue - 51,530 63,078 63,636 67,449 68,031 68,625 72,420 73,038 73,669 77,600 78,258 78,930 83,001 68,702Total Operating Expenses - 75,500 98,064 98,245 98,433 98,627 98,828 99,037 99,253 99,477 99,709 99,949 100,198 100,456 100,723Total Maintenance Expenses - 9,500 9,888 10,292 10,715 11,156 11,618 12,100 12,603 13,129 13,679 14,254 14,854 15,482 16,139Operating Cash Position Surplus/(Deficit) 14,642 3,238 3,211 6,414 6,360 6,291 9,395 9,294 9,175 12,324 12,167 11,990 15,176 (47)Cummulative Cash Position 10,290 10,528 10,739 10,903 10,263 10,053 10,199 10,243 10,168 10,242 10,159 10,148 17,824 17,777Potential Distribution to Council 2,500 3,000 3,000 6,250 7,000 6,500 9,250 9,250 9,250 12,250 12,250 12,000 7,500 0Potential Distribution to Sinking Fund Held in Trust 0 0 0 0 0 0 0 0 0 0 0 0 0 0

OperationalOperating Revenue

User Charges 4Hockey Income Players (based on $5.50 a player per game) 1.00% 11,270 22,493 22,718 22,945 23,174 23,406 23,640 23,876 24,115 24,356 24,600 24,846 25,094 25,345

Increase of $0.75 per game every 3 years 1.00% 3,243 3,243 3,243 6,433 6,433 6,433 9,718 9,718 9,718 13,104 13,104Hockey Income (Clubs) 3.00% 6,000 6,180 6,365 6,556 6,753 6,956 7,164 7,379 7,601 7,829 8,063 8,305 8,555 8,811

Hockey Income (Minkey) 3.00% 3,360 3,461 3,565 3,672 3,782 3,895 4,012 4,132 4,256 4,384 4,516 4,651 4,791 4,934Council Contribution 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 -Sponsorship/Other 9 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500Summer Income 5 1.00% 4,400 4,444 4,488 4,533 4,579 4,624 4,671 4,717 4,765 4,812 4,860 4,909 4,958 5,008

Operating ExpensesMaintenance 6 2.50% 3,500 3,588 3,677 3,769 3,863 3,960 4,059 4,160 4,264 4,371 4,480 4,592 4,707 4,825Electricity 6 5.00% 6,000 6,300 6,615 6,946 7,293 7,658 8,041 8,443 8,865 9,308 9,773 10,262 10,775 11,314Council Fees 3.00% 500 515 530 546 563 580 597 615 633 652 672 692 713 734Finance Costs - LGFA 20 Years 7 - 22,388 44,777 44,777 44,777 44,777 44,777 44,777 44,777 44,777 44,777 44,777 44,777 44,777 44,777Depreciation/Replacement 8 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112Insurance 4.00% 2,500 2,600 2,704 2,812 2,925 3,042 3,163 3,290 3,421 3,558 3,701 3,849 4,003 4,163Contingency / Consumables 3.00% 2,000 2,060 2,122 2,185 2,251 2,319 2,388 2,460 2,534 2,610 2,688 2,768 2,852 2,937

Summary of Contributions Under Scenario TotalCouncil 545,000 100,000 212,500 12,000 12,000 8,750 8,000 8,500 5,750 5,750 5,750 2,750 2,750 153,000 7,500 -BVHA 3,305,926 65,000 51,530 63,078 63,636 67,449 68,031 68,625 72,420 73,038 73,669 77,600 78,258 78,930 83,001 68,702Unfunded 2,887,483 - - - - - - - - - - - - 72,198 - -

16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Total 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 Cap Replacement

- - - - - - - - - - 300,000 - - - - - - - - - 297,500- - - - - - - - - - 513,079 - - - - - - - - - 2,899,706

(48,406) (45,191) (45,491) (45,821) (42,586) (42,978) (21,015) 4,614 4,115 3,576 6,810 6,185 5,513 8,722 7,950 7,122 10,287 9,341 8,332 11,428 -(48,406) (45,191) (45,491) (45,821) (42,586) (42,978) (21,015) 4,614 4,115 3,576 (206,269) 6,185 5,513 8,722 7,950 7,122 10,287 9,341 8,332 11,428 (2,602,206)

(676,397) (721,588) (767,079) (812,900) (855,486) (898,464) (919,479) (914,865) (910,750) (907,174) (1,113,443) (1,107,258) (1,101,745) (1,093,023) (1,085,073) (1,077,951) (1,067,664) (1,058,323) (1,049,990) (1,038,563)

150,000 - -

150,000 297,500

213,079 2,602,206- - - - - - - - - - 513,079 - - - - - - - - - 2,899,706

2,899,706513,079 - -

- -- -

- - - - - - - - - - 513,079 - - - - - - - - - 2,899,706

(48,406) (45,191) (45,491) (45,821) (42,586) (42,978) (21,015) 4,614 4,115 3,576 6,810 6,185 5,513 8,722 7,950 7,122 10,287 9,341 8,332 11,42869,418 73,637 74,384 75,148 79,521 80,318 81,133 85,668 86,519 87,389 92,093 93,003 93,933 98,814 99,787 100,782 105,849 106,890 107,955 113,217

100,999 101,286 101,583 101,891 102,209 102,540 80,493 58,460 58,827 59,208 59,602 60,011 60,435 60,874 61,329 61,800 62,289 62,795 63,320 63,86416,825 17,543 18,293 19,078 19,899 20,757 21,655 22,594 23,577 24,605 25,681 26,807 27,985 29,218 30,509 31,859 33,273 34,753 36,303 37,925

(294) 2,921 2,621 2,292 5,526 5,134 27,097 52,726 52,227 51,688 (95,078) 54,297 53,625 56,835 56,062 55,234 58,399 57,453 56,444 (237,960)17,483 20,404 23,024 25,316 30,841 35,975 53,072 55,798 58,026 59,714 49,636 53,933 57,558 64,392 70,454 75,689 84,088 91,541 97,985 60,025

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 10,000 50,000 50,000 50,000 (85,000) 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 (200,000)

25,599 25,855 26,113 26,374 26,638 26,905 27,174 27,445 27,720 27,997 28,277 28,560 28,845 29,134 29,425 29,719 30,017 30,317 30,620 30,92613,104 16,592 16,592 16,592 20,185 20,185 20,185 23,888 23,888 23,888 27,703 27,703 27,703 31,633 31,633 31,633 35,682 35,682 35,682 39,855

9,076 9,348 9,628 9,917 10,215 10,521 10,837 11,162 11,497 11,842 12,197 12,563 12,940 13,328 13,728 14,139 14,564 15,000 15,450 15,9145,082 5,235 5,392 5,554 5,720 5,892 6,069 6,251 6,438 6,631 6,830 7,035 7,246 7,464 7,687 7,918 8,156 8,400 8,652 8,912

-11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500

5,058 5,108 5,159 5,211 5,263 5,316 5,369 5,423 5,477 5,532 5,587 5,643 5,699 5,756 5,814 5,872 5,931 5,990 6,050 6,110

4,945 5,069 5,196 5,326 5,459 5,595 5,735 5,879 6,025 6,176 6,331 6,489 6,651 6,817 6,988 7,162 7,341 7,525 7,713 7,90611,880 12,474 13,097 13,752 14,440 15,162 15,920 16,716 17,552 18,429 19,351 20,318 21,334 22,401 23,521 24,697 25,932 27,228 28,590 30,019

756 779 802 826 851 877 903 930 958 987 1,016 1,047 1,078 1,111 1,144 1,178 1,214 1,250 1,288 1,32644,777 44,777 44,777 44,777 44,777 44,777 22,388 - - - - - - - - - - - - -48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112 48,112

4,329 4,502 4,682 4,870 5,065 5,267 5,478 5,697 5,925 6,162 6,408 6,665 6,931 7,208 7,497 7,797 8,108 8,433 8,770 9,1213,025 3,116 3,209 3,306 3,405 3,507 3,612 3,721 3,832 3,947 4,066 4,188 4,313 4,443 4,576 4,713 4,855 5,000 5,150 5,305

- - - - - - - - - - - - - - - - - - - - -69,418 73,637 74,384 75,148 79,521 80,318 81,133 85,668 86,519 87,389 242,093 93,003 93,933 98,814 99,787 100,782 105,849 106,890 107,955 113,217 297,500

- - - - - - - - - - 213,079 - - - - - - - - - 2,602,206

The Barossa Council

Director – Works & Engineering Report Special Council Meeting 28 October 2013 Page 1

SPECIAL COUNCIL

WORKS AND ENGINEERING

DIRECTOR – WORKS AND ENGINEERING REPORT

28 OCTOBER 2013

DEBATE AGENDA

2.3 DEBATE AGENDA – WORKS AND ENGINEERING

2.3.1 PROPOSED ROAD CLOSURE – WHEN LOVE COMES TO TOWN -

SOUTHERN STAR PRODUCTIONS NO. 13 PTY LTD (B1045)

INTRODUCTION

A request has been received from Siobhan Dampney, Casting Producer from

Southern Star Productions No. 13 Pty Ltd (13/44342) for the closure of a precinct of Angaston on Monday 11 November 2013, for the filming of the “When Love Comes To Town” television show.

RECOMMENDATION That the Commissioner of Police be advised that The Barossa Council endorses the following road closures Washington Street, Angaston from Sturt Street to Fife Street; Fife Street, Angaston from Washington Street to Sturt Street and Sturt Street, Angaston from Kent Street to French Street between 6.00am and 10.00am on Monday 11 November 2013 to enable with the utilisation of the Angaston Town Hall as a backdrop in the filming of the opening episode of When Love Comes To Town.

COMMENT

The request is for the road closure of:-

Washington Street, Angaston from Sturt Street to Fife Street,

Fife Street, Angaston from Washington Street to Sturt Street and

Sturt Street, Angaston from Kent Street to French Street between 6.00am and 10.00am on Monday 11 November 2013 to enable the utilisation of the Angaston Town Hall as a backdrop for the filming of the opening episode of When Love Comes To Town. The proposed road closure is pursuant to Section 33 of the Road Traffic Act and Council staff will install, monitor and remove the appropriate traffic control devices.

The Barossa Council

Director – Works & Engineering Report Special Council Meeting 28 October 2013 Page 2

Council will place an advertisement in a local newspaper regarding the event. The cost of this advertisement will be allocated to the 2013/2014 Road Closures – Support budget. There are no other financial and risk management issues foreshadowed.

LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN

COUNCIL STRATEGIC PLAN 2.1 Tourism

FINANCIAL, RESOURCE AND RISK MANAGEMENT CONSIDERATIONS

The road closure is deemed necessary as a risk mitigation strategy to maintain the safety of participants and the general public.

COMMUNITY CONSULTATION

Road closures will be published in the local papers.

notice of special council meeting · 2014-07-22 · notice of special council meeting notice is...

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