notice of city council meeting (electronic)

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“Cedar Rapids is a vibrant urban hometown – a beacon for people and businessesinvested in building a greater community now and for the next generation.”

NOTICE OF CITY COUNCIL MEETING (Electronic)

The Cedar Rapids City Council will hold an electronic regular City Council meeting on August 11, 2020 at 12:00 p.m. An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Council members, staff and the public presented by COVID-19. An electronic meeting is allowed by Iowa Code Section 21.8 and Governor Reynolds’ Proclamations of Disaster Emergency. The meeting may be watched on the City’s Facebook page at www.facebook.com/CityofCRiowa/. Members of the public will not be able to attend this meeting in person. Any persons interested in commenting on the agenda items or any other matter of City business may do so in writing by emailing [email protected]. Comments must be received before 10:00 a.m. on August 11 in order to be provided to the members of the City Council prior to the meeting.

Citizens of the Cedar Rapids metropolitan area may also comment on matters appearing on the agenda, or any other matter of City Council business, by registering on Zoom using the link here. Parties interested in being heard during any of the scheduled public hearings may also register using the same Zoom link. All registrations must be complete no later than 10:00 a.m. on August 11, 2020. Registrants will receive an email with instructions on how to participate in the meeting and be heard. Registrants must provide their name, home address, email address and telephone number and indicate the matter upon which they wish to be heard, including the agenda item number of the public hearing if applicable.

Citizens only interested in watching the meeting who will not be providing public comment do not need to register for the Zoom conference and should use Facebook instead. The Cedar Rapids City Council will meet to discuss and possibly act upon the matters as set forth below in this tentative agenda.

A G E N D A

Invocation

Pledge of Allegiance

Proclamations/Presentations

Proclamation – OSHA Safe and Sound Week

Presentation – Update on Police Reform Proposals (Chief Jerman, Jim Flitz, Jeff Pomeranz)

https://www.facebook.com/CityofCRiowa/

mailto:[email protected]

https://cedar-rapids.zoom.us/webinar/register/WN_IXTik4AaQRKBmkf7LJ_yvQ

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PUBLIC HEARINGS

1. A public hearing will be held to consider a change of zone for property at 4521 Rushmore Drive NE from S-RM1, Suburban Residential Medium Single Unit District, to S-RMF, Suburban Residential Medium Flex District, as requested by Jacob Larsen (David Houg). CIP/DID #RZNE-030650-2020

a. First Reading: Ordinance granting a change of zone for property at 4521 Rushmore Drive NE from S-RM1, Suburban Residential Medium Single Unit District, to S-RMF, Suburban Residential Medium Flex District, as requested by Jacob Larsen.

2. A public hearing will be held to consider the disposition of excess City-owned property located at 1138 19th Street SE (Rita Rasmussen). CIP/DID #PRD-029779-2019

a. Resolution accepting a bid from Douglas and Sandra Spinler in the amount of $1,000 for excess City-owned property located at 1138 19th Street SE.

PUBLIC COMMENT

This is an opportunity for the public to address the City Council on any subject pertaining to Council action scheduled for today or any other matter of City business. See above for instructions on registering to speak via the Zoom software.

MOTION TO APPROVE AGENDA

CONSENT AGENDA

These are routine items, some of which are old business and some of which are new business. They will be approved by one motion without individual discussion unless Council requests that an item be removed for separate consideration.

3. Motion to approve the minutes.

4. Resolution adding a full time Diversity, Equity and Inclusion Manager position in the City Manager’s Office to lead efforts to promote and enhance diversity within the City organization through programs, training and services. CIP/DID #HR0059

5. Resolution increasing an Engineering CIP Coordinator position to full time in the Public Works Department. CIP/DID #HR0058

6. Resolution setting a public hearing for September 8, 2020 to consider the Resolution of Necessity (Proposed) for the construction of concrete sidewalk for the 6th Street SW from 33rd Avenue to Wilson Avenue Pavement, Sidewalk and Water Main Improvements project. CIP/DID #301695-00

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7. Resolution setting a public hearing for September 8, 2020 to consider the Resolution of Necessity (Proposed) for the construction of concrete sidewalk with the 66th Avenue SW from CRANDIC Railroad to 8th Street Pavement and Drainage Improvements project. (Paving for Progress) CIP/DID #3012129-00

8. Resolution setting a public hearing for September 8, 2020 to consider the Resolution of Necessity (Proposed) for the construction of sidewalk and sanitary sewer service improvements for the Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project. (Paving for Progress) CIP/DID #3012148-00

9. Motion setting a public hearing date for:a. August 25, 2020 – to consider a proposed Development Agreement with BAE Systems

Information, Electronic Systems Integration Inc. and Ryan Companies US, Inc. for the construction of a new office and light manufacturing facility at the southeast corner of 76th Avenue and 6th Street SW. CIP/DID #HQJP-0001-2020

10. Motion approving the beer/liquor/wine applications of: CIP/DID #OB1145716a. Chappy’s Safari Lounge, 229 16th Avenue SW.b. Civil Axe Throwing, 375 3rd Street SE (new – adding alcohol license to existing

business).c. CSPS Hall, 1103 3rd Street SE.d. Dollar General #10774, 266 Blairs Ferry Road NE.e. Dollar General #3781, 151 Jacolyn Drive NW.f. Dollar General #6190, 403 Edgewood Road NW.g. Dollar General #9141, 3451 Mount Vernon Road SE.h. Fleet Farm, 4650 Cross Pointe Boulevard NE.i. Fleet Farm Fuel, 5245 Edgewood Road NE.j. Iowa Smoke & Liquor, 70 Kirkwood Court SW.k. Just Coz, 406 6th Street SW.l. Kwik Star #165, 3730 Williams Boulevard SW.m. McGrath Amphitheatre Cedar Rapids, 475 1st Street SW (5-day license for an event).n. MIX Sushi & Kitchen, 210 3rd Avenue SE (new – adding alcohol license to existing

business).o. Persis Biryani Indian Grill, 4862 1st Avenue NE (new).p. Sam’s Club #8162, 2605 Blairs Ferry Road NE.q. Tommy’s Restaurant, 393 Edgewood Road NW (new – adding alcohol license to

existing business).r. Wild Hog Saloon & Eatery, 350 Commercial Drive (5-day permit for an event at Metro

Harley Davidson, 2415 Westdale Drive SW).

11. Resolutions approving:a. Payment of bills. CIP/DID #FIN2020-01b. Payroll. CIP/DID #FIN2020-02

12. Resolutions thanking the following individuals:a. Vote of thanks to David Baker for serving on the Cedar Rapids Board of Ethics.

CIP/DID #OB232112b. Vote of thanks to Kelsey Logan for serving on the Cedar Rapids Wellbeing Advisory

Committee. CIP/DID #CM001-16

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13. Resolution approving assessment actions:a. Intent to assess – Water Division – delinquent municipal utility bills – 24 properties.

CIP/DID #WTR081120-01

14. Resolutions accepting subdivision improvements and approving Maintenance Bonds:a. Storm sewer in Edgewood Town Center Fourth Addition, Lot 1 (Farrell’s Gym) and 2-

year Maintenance Bond submitted by Koelker Excavating, Inc. in the amount of $9,415. CIP/DID #ASDP-029875-2019

b. Storm sewer in the Kingston Apartments site, 245 2nd Avenue SW, and 2-year Maintenance Bond submitted by Bushman Excavating, Inc. in the amount of $11,850. CIP/DID #ASDP-028305-2019

c. PCC pavement in Tech Place Eighth Addition and 4-year Maintenance Bond submitted by City Wide Construction Corporation in the amount of $116,559. CIP/DID #FLPT-028817-2019

15. Resolutions accepting projects, approving Performance Bonds and authorizing final payments:a. Jones Park – Main Park Drive Asphalt Overlay project, Change Order No. 3 in the

amount of $834, final payment in the amount of $9,766.19 and 2-year Performance Bond submitted by L.L. Pelling Company, Inc. (original contract amount was $194,489.50; final contract amount is $195,323.50). CIP/DID #PUR0519-254

b. Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements project, Change Order No. 25 deducting the amount of $190,487.34, final payment in the amount of $167,354.04 and 4-year Performance Bond submitted by Rathje Construction Company (original contract amount was $2,961,441.41; final contract amount is $3,347,080.84). CIP/DID #301379-02

16. Resolutions authorizing payment of FY21 Economic Development Grants:a. TrueNorth Real Estate, LC. CIP/DID #OB1298825b. Commonwealth Senior Apartments, LP. CIP/DID #OB959319c. Diamond V Mills, Inc. CIP/DID #OB669673d. The Fountains, LLC. CIP/DID #92-12-011e. Avril House, LLC. CIP/DID #OB1300895f. HF Investments, LLC. CIP/DID #OB1089967g. Agile Ventures, LLC. CIP/DID #OB811371h. Clockhouse, LLC. CIP/DID #OB897672i. Apache Hose & Belting Company, Inc. CIP/DID #OB1344382j. Cedar Real Estate Group III, LLC. CIP/DID #OB838345k. Green Development Sokol, LLC. CIP/DID #OB1098267l. Hunter Companies LLC. CIP/DID #OB1300915m. 42nd and Edgewood, LLC. CIP/DID #OB1314912n. The Depot Development, LLC. CIP/DID #OB675514o. Center Point Apartments, LLC. CIP/DID #08-DRH-208p. Creekside Apartments, LLC. CIP/DID #08-DRH-208q. 10th Street Brickstone, LLC. CIP/DID #08-DRH-208r. Ptero, LC. CIP/DID #OB1378448s. Miron Cedar Rapids, LLC. CIP/DID #TIF-0003-2016t. OPC Allan Investments, LLC. CIP/DID #TIF-0004-2016u. Panda Lin, Inc. CIP/DID #TIF-0005-2016v. Rowell Hardware Development, LLC. CIP/DID #OB803706w. Neighborhood Development Corporation of Cedar Rapids, Inc. CIP/DID #OB452300x. Knutson, LLC. CIP/DID #OB1292698

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y. Stone Creek Senior Partners LLC. CIP/DID #TIF-0007-2016z. Progression, LLC. CIP/DID #TIF-0013-2017aa. Station on First, LLC. CIP/DID #OB687456ab. H and V Development, LLC. CIP/DID #TIF-0023-2018ac. Affordable Housing Network, Inc. CIP/DID #TIF-0035-2019ad. GRR-DTE, LLC. CIP/DID #OB798997ae. New Bohemia Station, LLC. CIP/DID #OB803603

17. Resolutions approving actions regarding purchases, contracts and agreements:a. Amendment No. 1 to renew the contract with Bauer Built Tire for tire services for the

Fleet Services Division for two years for an annual amount not to exceed $200,000 (original contract amount was $200,000; renewal contract amount is $200,000). CIP/DID #PUR0618-194

b. Public Works Department purchase of replacement blades for snow plows from the Iowa Department of Transportation (IDOT) in the amount of $56,522.10 for winter snow and ice control. CIP/DID #80-20-001

c. Amendment No. 7 to the contract with Reliant Fire Apparatus, Inc. for fire apparatus parts and training for the Fire Department to reflect the cost for additional parts for an amount not to exceed $20,000 (original contract amount was $50,000; total contract amount with this amendment is $85,000). CIP/DID #PUR0515-231

d. Amendment No. 1 to renew the contract with Wright Outdoor Solutions for ash tree removal for the Parks and Recreation Department for an annual amount not to exceed $300,000 (original contract amount was $194,393.65; renewal contract amount is $300,000). CIP/DID #PUR0819-041

e. Amendment No. 1 to the Professional Services Agreement with Hall & Hall Engineers, Inc. specifying an increased amount not to exceed $28,368 for engineering design services in connection with the 12th Avenue SE from 7th Street to 17th Street Roadway and Utility Improvements project (original contract amount was $71,012; total contract amount with this amendment is $99,380). (Paving for Progress) CIP/DID #3012131-05

f. Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $232,237 for design services in connection with the Wiley Boulevard Trail Improvements from Williams Boulevard to 16th Avenue SW project. CIP/DID #325052-01

g. Change Order No. 4 in the amount of $14,143 with B.G. Brecke, Inc. for the FY20 Sanitary Sewer Point Repairs project (original contract amount was $221,107.50; total contract amount with this amendment is $249,567.13). CIP/DID #655996-18

h. Change Order No. 4 in the amount of $32,728 with Boomerang Corp. for the Center Point Road NE from 29th Street to J Avenue Intersection Reconstruction and One-Way to Two-Way Conversion project (original contract amount was $2,362,681.05; total contract amount with this amendment is $2,429,904.50). (Paving for Progress) CIP/DID #3012094-06

i. Change Order No. 12 in the amount of $73.37 with Boomerang Corp. for the Mt. Vernon Road SE from 38th Street to East Post Road project (original contract amount was $1,906,272.25; total contract amount with this amendment is $2,133,560.97. (Paving for Progress) CIP/DID #3012199-02

j. Change Order No. 3 in the amount of $1,588.70 with Boomerang Corp. for the Willowbend Road NE West of Harwood Drive Storm Sewer Improvements project (original contract amount was $227,718.50; total contract amount with this amendment is $289,665.90). CIP/DID #6550087-01

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k. Change Order No. 4 in the amount of $436.50 with Dave Schmitt Construction Co., Inc. for the 23rd Street Drive SE from 1st Avenue to 2nd Avenue Sanitary Sewer, Water Main, and Street Improvements project (original contract amount was $1,037,062.35; total contract amount with this amendment is $1,093,312.72). CIP/DID #6550066-02

l. Change Order No. 10 in the amount of $4,767.60 with Eastern Iowa Excavating & Concrete, LLC for the 3rd Avenue SE from 1st Street to 5th Street Pavement Rehabilitation and One-Way to Two-Way Conversion project (original contract amount was $2,041,641.65; total contract amount with this amendment is $2,540,782.78). (Paving for Progress) CIP/DID #3012155-06

m. Change Order No. 10 in the amount of $12,951.59 with Langman Construction, Inc. for the Prairie Creek West of 6th Street SW to J Street SW Sanitary Sewer Improvements project (original contract amount was $10,633,115.50; total contract amount with this amendment is $10,521,250.45). CIP/DID #655028-13

n. Change Order No. 1 to the contract with Modern Piping, Inc. for the ImOn Ice Arena Facility Infrastructure Improvements project in the amount of $94,393 (original contract amount was $775,080; total contract amount with this amendment is $869,473). CIP/DID #PUR0420-191

o. Change Order No. 12 in the amount of $16,408.65 with Peterson Contractors, Inc. for the Czech Village Levee & Gatewells – 16th Avenue SW to Bowling Street SW project (original contract amount was $4,719,031.25; total contract amount with this amendment is $5,136,627.03). CIP/DID #3313530-21

p. Change Order No. 7 in the amount of $2,496.72 with Rathje Construction Company for the 2019 City Pavement Maintenance: 3rd Avenue SE: 5th Street to 19th Street; 3rd Street SE: 5th Avenue to 8th Avenue; 12th Avenue SE: 2nd Street to 7th Street; 6th Street SW: 66th Avenue to 76th Avenue project (original contract amount was $1,992,695.54; total contract amount with this amendment is $2,234,870.75). CIP/DID #301951-01

q. Change Order No. 18 deducting the amount of $247,699.93 with Rathje Construction Company for the Center Point Road NE from 29th Street to 32nd Street Pavement Rehabilitation and Oakland Road NE from H Avenue to 32nd Street One-Way to Two-Way Conversion project (original contract amount was $3,080,065.93; total contract amount with this amendment is $3,654,250.61). (Paving for Progress) CIP/DID #3012148-06

r. Change Order No. 3 in the amount of $6,313.51 with Rathje Construction Company for the O Avenue NW Improvements Phase II & III from Edgewood Road NW to 16th Street NW project (original contract amount was $8,571,345.88; total contract amount with this amendment is $8,638,543.94). (Paving for Progress) CIP/DID #3012121-03

s. Change Order No. 3 in the amount of $6,057.70 with Ti-Zack Concrete, Inc. for the 2020 Curb Ramp Repair: Bid Package #2 project (original contract amount was $1,437,936; total contract amount with this amendment is $1,585,646.50). CIP/DID #3016016-21

t. Change Order No. 6 in the amount of $4,157.88 with Tricon General Construction, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project (original contract amount was $455,000; total contract amount with this amendment is $752,394.30). CIP/DID #6250060-02

u. Change Order No. 5 in the amount of $19,060.83 with Tricon General Construction, Inc. for the NW Gateway/Memorial Plaza project (original contract amount was $366,100; total contract amount with this amendment is $426,376.91). CIP/DID #307233-01

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v. Grant application to the U.S. Department of Housing and Urban Development for funding of two Housing and Family Self-Sufficiency Program Coordinator positions. CIP/DID #OB375326

w. Application for a Transportation Safety Improvement Program grant from the Iowa Department of Transportation (IDOT) for improvements at the intersection of Ellis Boulevard and F Avenue NW. CIP/DID #30196-00

x. REAP Grant application to the Iowa Department of Natural Resources to fund an adventure play structure, naturalized play elements, nature trails, outdoor classroom, birding station and prairie at Hughes Park. CIP/DID #307232-1

y. Agreement with the Cedar Rapids Community School District to renew the Police PAL Program through July 31, 2021. CIP/DID #PD0011

z. Purchase Agreement in the amount of $118,000 and accepting a Permanent Easement for Recreational Trail and a Temporary Construction Easement from Hawkeye Oil Company from land located at 380 Blairs Ferry Road NE in connection with the Lindale Trail Phase I from Council Street to East of C Avenue NE project. CIP/DID #325071-00

aa. Agreements for Temporary Construction Easement from multiple owners and land in connection with the Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project. (Paving for Progress) CIP/DID #3012148-00

ab. Purchase Agreement in the amount of $515 and accepting a Temporary Construction Easement from APS CR LLC from land located at 316 9th Avenue SE in connection with the 9th Avenue SE Improvements project. CIP/DID #301989-00

ac. Purchase Agreement in the amount of $1,365 and accepting a Temporary Construction Easement from O’Connell Family LLC from land located at 311, 321, 323 and 329 9th Ave SE in connection with the 9th Avenue SE Improvements project. CIP/DID #301989-00

ad. Encroachment Agreement to permit the construction of a new sign cabinet on an existing two-steel support structure to encroach onto City-owned right-of-way located at 701 27th Avenue SW as requested by SMD, LLC. CIP/DID #ENCR-007607-2020

ae. Fence Encroachment Agreement to permit the construction of a 4-foot-high chain link fence to encroach onto the 10-foot public utility easement located at 195 Oklahoma Avenue SW as requested by Kurt and Jennifer Bachert. CIP/DID #BLDR-008549-2020

af. Fence Encroachment Agreement to permit the construction of a 5-foot-high chain link fence to encroach onto the 10-foot public utility and drainage easement located along the east property line of 7706 Hampshire Court NE as requested by John and Toshie Bader. CIP/DID #BLDR-004151-2020

ag. Fence Encroachment Agreement to permit the construction of a 4-foot-high chain link fence to encroach onto the 10-foot public utility easement located along the north property line for the property located at 1703 Prairie Rose Drive SW as requested by Dale and Susan Kartman. CIP/DID #BLDR-008144-2020

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REGULAR AGENDA

18. Report on bids for the 1st Street NW North of 1st Avenue Riverbank Stabilization project (estimated cost is $230,000) (Dave Wallace). CIP/DID #304508-01

a. Resolution awarding and approving contract in the amount of $170,160, bond and insurance of Dave Schmitt Construction Co., Inc. for the 1st Street NW North of 1st Avenue Riverbank Stabilization project.

19. Report on bids for the FY21 Draintile Program project (estimated cost is $450,000) (Dave Wallace). CIP/DID #304998-07

a. Resolution awarding and approving contract in the amount of $369,766, bond and insurance of B.G. Brecke, Inc. for the FY21 Draintile Program project.

20. Report on bids for the Replacement of Air Compressors and Dryers project (estimated cost is $400,000) (Steve Hershner). CIP/DID #PUR0720-002

a. Resolution awarding and approving contract in the amount of $405,435, bond and insurance of Modern Piping, Inc. for the Replacement of Air Compressors and Dryers project.

21. Report on bids for the ImOn Ice Arena Party Decks project (estimated cost is $200,000) (Mike Silva). CIP/DID #PUR0720-003

a. Resolution awarding and approving contract in the amount of $191,800, bond and insurance of Weitz Industrial, LLC for the ImOn Ice Arena Party Decks project.

22. Report on bids for the Twin Pines Miniature Golf Course project (estimated cost is $560,000) (Scott Hock).

a. Resolution awarding and approving contract in the amount of $553,000, bond and insurance of Harris Miniature Golf Courses, Inc. for the Twin Pines Miniature Golf Course project.

CITY MANAGER COMMUNICATIONS AND DISCUSSIONS

Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in a City Council public meeting or event should contact the City Clerk’s Office at 319-286-5060 or [email protected] as soon as possible but no later than 48 hours before the event.

Agendas and minutes for Cedar Rapids City Council meetings can be viewed at www.cedar-rapids.org.

Council Agenda Item Cover Sheet

Submitting Department: Development Services

Presenter at Meeting: David Houg

Contact Person: Sandi Fowler Cell Phone Number: 319-538-1062E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSA public hearing and possible first reading of an ordinance to consider a change of zone from S-RM1, Suburban Residential Medium Single Unit District to S-RMF, Suburban Residential Medium Flex District for property located at 4521 Rushmore Drive NE as requested by Jacob Larsen.

CIP/DID # RZNE-030650-2020

EnvisionCR Element/Goal: GrowCR Goal 1: Encourage mixed-use and infill development.

Background: This request for rezoning was reviewed by the City Planning Commission on July 9, 2020 and unanimously recommended for approval.

This is a request to rezone property from S-RM1, Suburban Residential Medium Single Unit District to S-RMF, Suburban Residential Medium Flex District for the addition of a dwelling unit to an existing 4-plex. The Future Land Use Map designation is Urban Medium-Intensity in the City’s Comprehensive Plan. The proposed rezoning will be consistent with the goals and objective of this Land Use Typology Area designation.

A Public Hearing to allow for public input and the First Reading of the Ordinance will be held on August 11, 2020. Two additional readings of the Ordinance by City Council are required by State law before approval of the rezoning is final.

Action/Recommendation: City staff recommends holding the public hearing and an affirmative vote on the first reading of the ordinance.

Alternative Recommendation: City Council may table and request further information.

Time Sensitivity: NA

Resolution Date: NA

Budget Information: NA

Local Preference Policy: (Click here to select)Explanation: NA

Recommended by Council Committee: (Click here to select)

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Explanation: NA

Location Map

DSD WTR BSDENG STRFIR TEDCLK PKS

RCRRZNE-030650-2020

ORDINANCE NO. LEG_NUM_TAG

AN ORDINANCE PASSED IN ACCORDANCE WITH CHAPTER 32, AS AMENDED, OF THE MUNICIPAL CODE OF CEDAR RAPIDS, IOWA, BEING

THE ZONING ORDINANCE, CHANGING THE ZONING DISTRICT AS SHOWN ON THE "DISTRICT MAP" FOR THE PROPERTY MORE PARTICULARLY

DESCRIBED IN SECTION 1 OF THIS ORDINANCE

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

Section 1. That in accordance with Chapter 32, as amended, of the Municipal Code of Cedar Rapids, Iowa, being the Zoning Ordinance, that the property described as follows;

CARLETA STR/LB 1

and located at 4521 Rushmore Drive NE, now zoned S-RM1, Suburban Residential Medium Single Unit District, and as shown on the "District Map," be rezoned and changed to S-RMF, Suburban Residential Medium Flex District, and that the property be used for such purposes as outlined in the S-RMF, Suburban Residential Medium Flex District, as defined in Chapter 32 of the Municipal Code of Cedar Rapids, Iowa.

Section 2. That this Ordinance shall be in full force and effect from and after its passage and publication as provided by law.

Section 3. Following publication of this Ordinance as provided for by law, the City Clerk shall certify this Ordinance and the plat of the property described hereinabove, as shown by Exhibit A attached hereto and by this reference incorporated herein, to the Linn County Recorder.

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PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature

Exhibit “A”

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Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 538-1076E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGSA public hearing will be held to consider the disposition of excess City-owned property located at 1138 19th Street SE.

Resolution authorizing acceptance of a bid from Douglas D. Spinler and Sandra K. Spinler in the amount of $1,000 for excess City-owned property located at 1138 19th Street SE. CIP/DID #PRD-029779-2019

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: The City of Cedar Rapids acquired this parcel in October of 2017 in connection with the 12th Avenue SE Roadway and Utility Improvement from 7th Street SE to 400’ East of 19th Street SE project. The City offered the nonconforming parcel for sale by sealed bid to adjacent property owners only. The City received one bid from Douglas D. Spinler and Sandra K. Spinler in the amount of $1,000, owner of adjacent property located at 1134 18th Street SE. No access (ingress or egress) will be allowed to this property. The buyer will be required to join the parcel with theirs to form one tax parcel. By disposing of this property, the City will no longer be responsible for the maintenance of the property and will attain the goal of placing this property back on the tax roll.

Action/Recommendation: If there are no objections during the public hearing, the Public Works Department recommends approving the resolution to consider the disposition of the excess City-owned property located at 1138 19th Street SE.

Alternative Recommendation Continue to maintain the property and opt not to receive the benefit of property taxes on this parcel.

Time Sensitivity: Normal

Resolution Date: August 11, 2020

Budget Information: PRD-029779-2019Local Preference Policy: NA

Explanation: This does not fit criteria outlined in policy, therefore, does not apply

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Recommended by Council Committee: NAExplanation: NA

ENGASRTRSRCR

AUD FILE PRD-029779-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City Council desires to dispose of real property located at 1138 19th Street SE, Cedar Rapids, Iowa, and legally described as:

Plat of Survey No. 2357 as recorded in Book 10514, Page 57, of the records of the Linn County, Iowa Recorder on November 26, 2019

, and

WHEREAS, the City Council authorizes the disposal of this excess City-owned property by sealed bid to adjacent property owners, and

WHEREAS, the City of Cedar Rapids offered this excess property for sale by sealed bid for a period of 30 days, and

WHEREAS, the City of Cedar Rapids received one bid, which was submitted by Douglas D. Spinler and Sandra K. Spinler, owners of adjacent property located at 1134 19th Street SE, Cedar Rapids, Iowa 52403 in the amount of $1,000, and

WHEREAS, no access (ingress or egress) will be allowed to this excess property.

WHEREAS, said excess property shall be combined with an adjacent property so as to constitute a single zoning lot, and

WHEREAS, the Cedar Rapids Public Works Director recommends the City Council accept the bid received from Douglas D. Spinler and Sandra K. Spinler for this excess property, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the consideration of $1,000 by Douglas D. Spinler and Sandra K. Spinler for the above described excess property to be conveyed is good, adequate, fair and valuable, and that the bid shall be accepted, and

BE IT FURTHER RESOLVED, that a Quit Claim Deed from the City of Cedar Rapids, Iowa to Douglas D. Spinler and Sandra K. Spinler shall be executed by the City Manager and City Clerk and be recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

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Submitting Department: Human Resources

Presenter at Meeting: Teresa Feldmann

Contact Person: Teresa Feldmann Cell Phone Number: 319-432-1434E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing the addition of 1.0 FTE for a Diversity, Equity & Inclusion Manager for the City Manager’s Office.

CIP/DID #HR0059

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: The City Manager’s Office proposes this addition to lead efforts to promote and enhance diversity within the City organization through programs, training, and services.

Action/Recommendation: Approve the addition of a 1.0 FTE position in the City Manager’s Office for a Diversity, Equity & Inclusion Manager.

Alternative Recommendation: n/a

Time Sensitivity:


Budget Information: n/a

Local Preference Policy: NAExplanation: NA


44

HRFINCM

HR0059


WHEREAS, the City proposes to hire a Diversity, Equity & Inclusion Manager to lead efforts to promote and enhance diversity within the City organization through programs, training, and services, and

WHEREAS, the City Manager Manager’s Office will add 1.0 FTE for the Diversity, Equity & Inclusion Manager,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager’s Office is hereby authorized to add a 1.0 FTE Diversity, Equity & Inclusion Manager position.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature


Submitting Department: Human Resources

Presenter at Meeting: Teresa Feldmann

Contact Person: Teresa Feldmann Cell Phone Number: 319-432-1434E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing the increase of an Engineering CIP Coordinator from .75 FTE to 1.0 FTE in Public Works Engineering.

CIP/DID #HR0058


Background: Public Works proposes this change due to an increased workload for the position.

Action/Recommendation: Approve a .25 FTE increase of a .75 FTE Engineering CIP Coordinator to 1.0 FTE.

Alternative Recommendation: n/a

Time Sensitivity:


Budget Information: n/a



55

HRFINPW

HR0058


WHEREAS, Public Works Engineering has an increased workload for the Engineering CIP Coordinator, and

WHEREAS, the Public Works department will increase a .75 FTE Engineering CIP Coordinator to 1.0 FTE to better meet the needs of the department,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Public Works is hereby authorized to increase a .75 FTE Engineering CIP Coordinator position to 1.0 FTE.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature



Presenter at meeting: Douglas F. Wilson, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution setting a public hearing for September 8, 2020 to consider the Resolution of Necessity (Proposed) for the construction of concrete sidewalk for the 6th Street SW from 33rd Avenue to Wilson Avenue Pavement, Sidewalk and Water Main Improvements project (Paving for Progress).CIP/DID #301695-00

EnvisionCR Element/Goal: ConnectCR Goal 3: Establish a network of complete streets.

Background: This project consists of roadway rehabilitation, water main work, sidewalk extension on both sides of the road, traffic signal replacement, and ADA compliance improvements. The assessments will cover the cost of the concrete sidewalk, and other construction costs associated with the sidewalk.

When infrastructure construction by the City has benefited underdeveloped land, it has been the City’s practice to charge adjacent lands for benefit they receive, via special assessment. If not assessed, the City is essentially financing development construction and increasing property value at the cost of taxpayers.

Refer to the attached flow chart of the Special Assessment process. The proposed Resolution of Necessity before City Council is the fourth resolution in a series of resolutions which will lead to an assessment public hearing (Step 5A on the flow chart). This resolution is in accordance with Iowa Code Section 384 for special assessments.

A public hearing is proposed for September 8, 2020 to receive public comments. Property owners in the assessment district will receive written notices of the project, proposed preliminary assessment amounts, and public hearing date. Following the public hearing, council will consider one of the following options:

1. Adopt the Resolution of Necessity as proposed and proceed with the project and special assessment.

2. Amend the preliminary assessments, then adopt the Resolution of Necessity and proceed with the project.

3. Defer action until a specified later date4. Abandon the special assessment

666


Action/Recommendation: The Public Works Department recommends adoption of the proposed Resolution of Necessity and setting of a public hearing on September 8, 2020 to receive public comments.

Alternative Recommendation: If resolution is not adopted, the assessment will not proceed. The project will then require alternative funding, or the sidewalk portion of the project must be abandoned.



Budget Information: 301/301000/301695 NA; 625/625000/6250051-2015074 NA; 655/655000/655999 NA



ENGCLKTRS

LC TRS301695-00

6250051-2015074655999-00

7970


RESOLUTION SETTING A PUBLIC HEARING DATE FOR SEPTEMBER 8, 2020 TO CONSIDER THE RESOLUTION OF NECESSITY (PROPOSED)

WHEREAS, preliminary plans and specifications and plat and schedule and estimate of cost are now on file in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, showing the boundaries of the District, containing the properties and lots to be assessed, locations of the improvements, each lot proposed to be assessed, together with a valuation of each lot as fixed by the Council, an estimate of the cost of the entire proposed improvements, stating the cost of each type of construction and kind of materials to be used, and an estimate of the amount proposed to be assessed against each lot, for the construction of the 6th Street SW from 33rd Avenue to Wilson Avenue Pavement, Sidewalk and Water Main Improvements project as hereinafter described, in Cedar Rapids, Iowa:

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA:

That it is deemed desirable, advisable and necessary to construct as a single improvement the 6th Street SW from 33rd Avenue to Wilson Avenue Pavement, Sidewalk and Water Main Improvements project in Cedar Rapids, Iowa.

Said District containing the properties to be assessed is set out and described in the following “Notice to Property Owners”, set out by this Resolution.

Said improvements within said District are located and described in the “Notice to Property Owners”, set out by this Resolution.

The method of construction shall be by contract.

Costs of said improvements will be assessed to the properties within the boundaries of the District. No property shall be assessed more than it is benefited by the improvement, nor more than 25% of its value on the date of its assessment. Said assessment may include a ten percent Default and Deficiency Fund, as authorized by Section 384.44, State Code of Iowa.

A plat and schedule and estimate of costs are now on file in the Office of the Clerk as required by law.

Any difference between the amount which is derived from cash payments made by property owners during the thirty day collection period and the sale of Improvement Bonds issued against assessments on benefited properties and the total cost of the improvements, shall be paid for from the proceeds derived from the issuance and sale of bonds as authorized by Section 384.25, State Code of Iowa, and/or from such other funds of said Municipality as may be legally used for such purpose.

BE IT FURTHER RESOLVED, that the Cedar Rapids City Council meet at 12:00 pm, on the 8th day of September, 2020, at Council Chambers, City Hall, 3rd Floor, 101 First Street SE, in the City of Cedar Rapids, Iowa, for the purpose of hearing property owners subject to

assessment and interested parties for or against the improvement, its cost, the assessment, or the boundaries of the district. Unless a property owner files objections with the Clerk at the time of the hearing on this Resolution, the property owner shall be deemed to have waived all objections pertaining to the regularity of the proceedings and the legality of using special assessment procedure, and

BE IT FURTHER RESOLVED, that the Clerk is hereby instructed to cause notice to be published and mailed as required by law of the pendency of this Resolution and of the time and place of hearing objections thereto, and to the said preliminary plans and specifications, estimate of costs and to the making of said improvements.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

Published on 8/22/20 and 8/29/20in The Cedar Rapids Gazette

NOTICE TO PROPERTY OWNERS

Notice is hereby given that there is now on file for public inspection in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, a proposed Resolution of Necessity, an estimate of costs and plat and schedule showing the amounts proposed to be assessed against each lot and the valuation thereof within District as approved by the Council of Cedar Rapids, Iowa, for an improvement, designated as the 6th Street SW from 33rd Avenue to Wilson Avenue Pavement, Sidewalk and Water Main Improvements project of the types and in the location as follows:

GPN & Legal Description:

GPN Legal Description

143335201700000A P 130 (LESS HWY) & (LESS N 100') EACH LOTS 37, 38 & STR/LB 39

190510201500000 INTERSTATE PROPERTIES 1ST STR/LB 1

190425200600000 A.P. #442 LOTS 7 & STR/LB 8

143332800500000S194' N234' E135' W175' NW SW EX RD SEC 33 TWP 83 R 7

143240100100000 LANDS NE SE (LESS STS) N 30AC STR/LB 32 83 7

143247600100000LANDS (LESS ST) & (LESS HWY) E 525' N 20AC E 40AC S 100AC SE STR/LB 32 83 7

143247700900000N333' E 378.4' S 20AC E 40AC S 100AC SE SEC 32 TWP 83 R 7

143335201400000A.P. #130 N180' LOT 14-EX RD & N180' W40' STR/LB 15

143335201500000 A.P. #130 S120' LOTS 14 & 15-EX RD S150' STR/LB 16

143335201600000 A.P. #130 N100' EA LOTS 37, 38 & EX RD STR/LB 39

143247700400000

LANDS (LESS ST) S 236.05' N 569.05' ON W LN E 562.15' MEAS ON S LN BNG E 558.47' ON N LN S 20AC E 40AC S 100 AC SE SE STR/LB 32 83 7

143335302400000 A.P. #130 N1/2 EA LOTS 41 & EX RD STR/LB 42

143335302300000 A.P. #130 S1/2 EA LOTS 41 & STR/LB 42

143247700700000 M & R INDUSTRIAL ADDN (LESS W 180') STR/LB 10

190510100100000 SCHWITTER'S 1ST STR/LB 1

190422600100000 A.P. #442 LOTS 1 & STR/LB 2

190510101300000SCHWITTER'S 1ST N 100' E 197.44' MEAS ON N LN STR/LB 2

190510101100000SCHWITTER'S 1ST (LESS W 190') S 88' LOT 2 & (LESS W 190') N 42' STR/LB 3

190510101000000SCHWITTER'S 1ST (LESS N 42') & (LESS W 190') STR/LB 3

190510200100000 SCHWITTER'S 4TH STR/LB 1

190510201700000 SCHWITTER'S 4TH STR/LB 2

190422600300000 A P 442 REPLAT OF LOT 5 STR/LB 2

190422600400000 A P 442 REPLAT OF LOT 5 STR/LB 3

190422600500000A P 442 REPLAT OF LOT 5 W 313.34' MEAS ON N LN BNG W 298,93' ON ITS S LN N 175' STR/LB 4

190425200400000 GATEWAY CENTRE 3RD LOTS 3 & STR/LB 4

190425200500000 GATEWAY CENTRE 3RD STR/LB 5

190510201400000INTERSTATE PROPERTIES 4TH-EX W158.26' MEAS ON N LN LOT 6 & SCHWITTERS 4TH LOT 3 STR/LB

190422600600000 GATEWAY CENTRE 3RD STR/LB 1

143335401800000 A.P. #130 E75.7' BNG 25.4' IN REAR EX RD LOT 13

That the proposed District to be benefited and subject to assessment for the cost of such improvements is described as follows:

Construction of Portland Cement Concrete sidewalk and any necessary work such as grading, seeding, and removals to complete said construction

The Cedar Rapids City Council will meet at 12:00 pm, on the 8th day of September, 2020, at the Cedar Rapids Council Chambers, 3rd floor of City Hall, 101 1st Street SE, Cedar Rapids, Iowa, at which time the owners of property subject to assessment for the proposed improvements, or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the District, the cost, the assessment against any lot, tract, or parcel of land, or the final adoption of a Resolution of Necessity. A special procedure is in place to maintain social distancing during the COVID-19 pandemic. You must register to submit comments remotely. To do so, visit the City’s website at www.cedar-rapids.org. Go to Local Government > City Council > City Council Meetings, and follow the instructions for registration. A property owner will be deemed to have waived all objections unless at the time of Hearing he or she has filed objections with the Clerk.

http://www.cedar-rapids.org/

The Notice is given by authority of the Council of the City of Cedar Rapids, Iowa.

Amy Stevenson City Clerk, Cedar Rapids, Iowa

(END OF NOTICE)

6TH STREET SW FROM 33RD AVENUE TO WILSON AVENUE PAVEMENT, SIDEWALK AND WATER MAIN

IMPROVEMENTS

PROJECT AREA

PROJECT #301695-0


Submitting Department: Public Works



Description of Agenda Item: CONSENT AGENDAResolution setting a public hearing for September 8, 2020 to consider the Resolution of Necessity (Proposed) for the construction of concrete sidewalk with the 66th Avenue SW from CRANDIC Railroad to 8th Street Pavement and Drainage Improvements project (Paving for Progress).CIP/DID #3012129-00


Background: This project proposes to build storm sewer, sanitary sewer, extend sidewalk on the north side of the road and replace pavement within the above named limits. The assessments will cover the cost of sidewalk installation.

When infrastructure construction by the City by the City has benefited underdeveloped land, it has been the City’s practice to charge adjacent lands for benefit they receive, via special assessment. If not assessed, the City is essentially financing development construction and increasing property value at the cost of taxpayers.


A public hearing was previously proposed for April 14, 2020 to receive public comments, however due to health concerns from the COVID-19 pandemic, it was cancelled. A new public hearing is proposed for September 8, 2020 to receive public comments. Property owners in the assessment district will receive written notices of the project, proposed preliminary assessment amounts, and public hearing date. Following the public hearing, council will consider one of the following options:




777



Alternative Recommendation: If resolution is not adopted, the assessment will not proceed. The project will then require additional funding, or the work will be abandoned.



Budget Information: 301/301000/3012129 SLOST



ENGCLK

LC TRS3012129-00

7970



WHEREAS, preliminary plans and specifications and plat and schedule and estimate of cost are now on file in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, showing the boundaries of the District, containing the properties and lots to be assessed, locations of the improvements, each lot proposed to be assessed, together with a valuation of each lot as fixed by the Council, an estimate of the cost of the entire proposed improvements, stating the cost of each type of construction and kind of materials to be used, and an estimate of the amount proposed to be assessed against each lot, for the construction of the 66th Avenue SW from CRANDIC Railroad to 8th Street Pavement and Drainage Improvements project as hereinafter described, in Cedar Rapids, Iowa:


That it is deemed desirable, advisable and necessary to construct as a single improvement the 66th Avenue SW from CRANDIC Railroad to 8th Street Pavement and Drainage Improvements project in Cedar Rapids, Iowa.







BE IT FURTHER RESOLVED, that the Cedar Rapids City Council meet at 12:00pm, on the 8th day of September, 2020 at Council Chambers, City Hall, 3rd Floor, 101 First Street SE, in the City of Cedar Rapids, Iowa, for the purpose of hearing property owners subject to assessment and interested parties for or against the improvement, its cost, the assessment, or the boundaries of the district. Unless a property owner files objections with the Clerk at the time of the hearing

on this Resolution, the property owner shall be deemed to have waived all objections pertaining to the regularity of the proceedings and the legality of using special assessment procedure, and


PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature



Notice is hereby given that there is now on file for public inspection in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, a proposed Resolution of Necessity, an estimate of costs and plat and schedule showing the amounts proposed to be assessed against each lot and the valuation thereof within District as approved by the Council of Cedar Rapids, Iowa, for an improvement, designated as the 66th Avenue SW from CRANDIC Railroad to 8th Street Pavement and Drainage Improvements project of the types and in the location as follows:


GPN Legal Description19171-51001-00000 MEADOWDALE 3RD STR/LB 2319171-76004-00000 MEADOWDALE 3RD (LESS S'LY

175') LOT 20 & ALL LOTS 21 & STR/LB 22

19171-78001-00000 MEADOWDALE 4TH LOTS 4A, 4B & STR/LB 4C

19171-78002-00000 MEADOWDALE 3RD STR/LB 319171-53001-00000 MEADOWDALE 3RD E 300' STR/LB

219171-53002-00000 MEADOWDALE 3RD (LESS E 300')

STR/LB 219171-53003-00000 MEADOWDALE 3RD STR/LB 1


Construction of Portland Cement Concrete sidewalk on the north side of 66th Avenue SW between CRANDIC railroad and 8th Street, plus associated work, including grading, seeding, and removals to complete said construction

The Cedar Rapids City Council will meet at 12:00pm, on the 8th day of September, 2020 at the Cedar Rapids Council Chambers, 3rd floor of City Hall, 101 1st Street SE, Cedar Rapids, Iowa, at which time the owners of property subject to assessment for the proposed improvements, or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the District, the cost, the assessment against any lot, tract, or parcel of land, or the final adoption of a Resolution of Necessity. A special procedure is in place to maintain social distancing during the COVID-19 pandemic. You must register to submit comments remotely. To do so, visit the City’s website at www.cedar-rapids.org. Go to Local Government > City Council > City Council Meetings, and follow the instructions for registration. A property owner will be deemed to have waived all objections unless at the time of Hearing he has filed objections with the Clerk.



(END OF NOTICE)


66TH AVENUE SW FROM CRANDIC RAILROAD TO 8TH STREET PAVEMENT AND DRAINAGE IMPROVEMENTS

PROJECT AREA

PROJECT #3012129-00





Description of Agenda Item: CONSENT AGENDAResolution setting a public hearing for September 8, 2020 to consider the Resolution of Necessity (Proposed) for the construction of sidewalk and sanitary sewer service improvements for the Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project (Paving for Progress).CIP/DID #3012148-00


Background: This project includes pavement reconstruction, water main, drainage improvements, sidewalk extension, ADA sidewalk ramp upgrades, and sanitary sewer service replacements. The work also includes pavement reconstruction for Miami Court NE, and Hollywood Boulevard NE from Oakland Road to Richmond Road. The assessments will cover the cost of sanitary sewer service replacements, as well as sidewalk and related construction costs, applied per the City’s Sidewalk Assessment Policy.

When infrastructure construction by the City has benefited underdeveloped land, it has been the City’s practice to charge adjacent lands for benefit they receive, via special assessment. If not assessed, the City is essentially financing development construction and increasing property value at the cost of taxpayers.


A public hearing is proposed for September 8, 2020 to receive public comments. Property owners in the assessment district will receive written notices of the project, proposed preliminary assessment amounts, and public hearing date. Following the public hearing, council will consider one of the following options:




888



Alternative Recommendation: If resolution is not adopted, the assessment will not proceed. The project will then require alternative funding, or the sidewalk and sewer service portion of the project must be abandoned.



Budget Information: 301/301000/3012148 SLOST; 625/625000/6250051-2016065 NA; 306/306000/306277 NA



ENGCLKTRS

LC TRS3012148-00

6250051-2016065306277-00

7970



WHEREAS, preliminary plans and specifications and plat and schedule and estimate of cost are now on file in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, showing the boundaries of the District, containing the properties and lots to be assessed, locations of the improvements, each lot proposed to be assessed, together with a valuation of each lot as fixed by the Council, an estimate of the cost of the entire proposed improvements, stating the cost of each type of construction and kind of materials to be used, and an estimate of the amount proposed to be assessed against each lot, for the construction of the Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project as hereinafter described, in Cedar Rapids, Iowa:


That it is deemed desirable, advisable and necessary to construct as a single improvement the Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project in Cedar Rapids, Iowa.







BE IT FURTHER RESOLVED, that the Cedar Rapids City Council meet at 12:00 pm, on the 8th day of September, 2020, at Council Chambers, City Hall, 3rd Floor, 101 First Street SE, in the City of Cedar Rapids, Iowa, for the purpose of hearing property owners subject to

assessment and interested parties for or against the improvement, its cost, the assessment, or the boundaries of the district. Unless a property owner files objections with the Clerk at the time of the hearing on this Resolution, the property owner shall be deemed to have waived all objections pertaining to the regularity of the proceedings and the legality of using special assessment procedure, and


PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature



Notice is hereby given that there is now on file for public inspection in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, a proposed Resolution of Necessity, an estimate of costs and plat and schedule showing the amounts proposed to be assessed against each lot and the valuation thereof within District as approved by the Council of Cedar Rapids, Iowa, for an improvement, designated as the Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project of the types and in the location as follows:


GPN Legal Description

141032700600000IRR SUR SW 10-83-7 S 110' ON W LN BNG S 90' ON SE LN STR/LB 10

141023000900000 MASON'S 1ST STR/LB 5

141025100100000TH PT LOT 5 IRR SUR W1/2 NW-NE OF ELMCREST 2ND & SE OF OAKLAND RD EX N794.65' STR/LB 10 83 7

141020200200000

LANDS NW OF OLD MARION RD NE NW (LESS A TRI BNG E 305' ON N LN & 235' ON SE LN) & (LESS COLLINS EMPLOYEES CREDIT UNION) STR/LB 10 83 7

141020200100000LANDS NW OF OLD MARION RD NE NW & (LESS ST) A TRI BNG 305' ON N LN & 235' ON SE LN STR/LB 10 83 7

140338100700000W272.34' LOT 1 IRR SUR SE SW-EX RD 3-83-7 & P.O.S. #1742 PARCEL A

140338100200000 LOT 1 IRR SUR SE SW EX W272.34' & EX RD STR/LB 3 83 7

141025502400000 ELMCREST 2ND STR/LB 15







141033002000000 A.P. #141 EX E250' & EX RDS STR/LB 93

141033001900000 A.P. #141 EX E200.25' MEAS ON N LN & EX RD STR/LB 92


Sanitary sewer service replacement within the public right of way, Portland Cement Concrete sidewalk, and any necessary work such as grading, seeding, and removals to complete said construction

The Cedar Rapids City Council will meet at 12:00 pm, on the 8th day of September, 2020, at the Cedar Rapids Council Chambers, 3rd floor of City Hall, 101 1st Street SE, Cedar Rapids, Iowa, at which time the owners of property subject to assessment for the proposed improvements, or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the District, the cost, the assessment against any lot, tract, or parcel of land, or the final adoption of a Resolution of Necessity. A special procedure is in place to maintain social distancing during the COVID-19 pandemic. You must register to submit comments remotely. To do so, visit the City’s website at www.cedar-rapids.org. Go to Local Government > City Council > City Council Meetings, and follow the instructions for registration. A property owner will be deemed to have waived all objections unless at the time of Hearing he or she has filed objections with the Clerk.



(END OF NOTICE)


OAKLAND ROAD NE AND OLD MARION ROAD NE FROM CENTER STREET TO REGENT STREET PAVEMENT RECONSTRUCTION

PROJECT AREA

PROJECT #3012148-00


Submitting Department: City Manager

Presenter at Meeting: Caleb Mason E-mail Address: [email protected] Phone Number/Ext.: (319) 521-7678

Description of Agenda Item: Motions setting public hearingsMotion setting public hearing on a proposed Development Agreement with BAE Systems Information and Electronic Systems Integration Inc. and Ryan Companies US, Inc. for the construction of a new office and light manufacturing facility at the southeast corner of 76th Avenue SW and 6th Street SW. CIP/DID# HQJP-0001-2020

EnvisionCR Element/Goal: InvestCR Goal 1: Expand economic development efforts to support business and workforce growth, market Cedar Rapids, and engage regional partners.

Background: On August 25 the City Council will hold a public hearing and consider a resolution approving a Development Agreement with BAE Systems Information and Electronic Systems Integration Inc. (Employer) and Ryan Companies US, Inc. (Developer) for the construction of a new classified defense aerospace facility to be constructed at the southeasterly intersection of 76th Avenue SW and 6th Street SW. The Development Agreement has been prepared and memorializes the key terms included in a project term sheet approved by City Council on July 14 including the following:

The following are key terms which are included in the project term sheet:

Entities – BAE Systems (Employer), Ryan Companies US, Inc. (Developer)

Minimum Investment - $176.6 milliono $55 million on behalf of the Developer in acquisition, building construction and site

improvementso $121.6 million by the Employer in machinery & equipment (new and acquired from

Collins Aerospace), hardware & software, furniture, fixtures and tenant improvements

Minimum Improvement – construction of a new 200,000 sq. ft. classified defense aerospace commercial building

Timeline – commenced October 1, 2020, completed no later than September 30, 2023 City to provide a 20-year, 75% tax exemption (available through State HQJ Program) City to make Off-Site improvements to 6th Street SW assisted with RISE Grant funds

Tax abatement subject to Employer maintaining 650 total FTEs of which 550 must meet the State high-quality wage rate

9a


Action/Recommendation: City staff recommends adopting the Resolution Alternative Recommendation: City Council may table and request additional information.Time Sensitivity: NAResolution Date: August 25, 2020Budget Information: NALocal Preference Policy: NA

Explanation: NARecommended by Council Committee: NA

Explanation: NA

Council Agenda Item Cover SheetSubmitting Department: City Clerk

Presenter at Meeting: Chief JermanContact Person: Chief Jerman Cell Phone Number: 319-640-5518E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAa. Chappy’s Safari Lounge, 229 16th Avenue SW.b. Civil Axe Throwing, 375 3rd Street SE (new – adding alcohol license to existing business).c. CSPS Hall, 1103 3rd Street SE.d. Dollar General #10774, 266 Blairs Ferry Road NE.e. Dollar General #3781, 151 Jacolyn Drive NW.f. Dollar General #6190, 403 Edgewood Road NW.g. Dollar General #9141, 3451 Mount Vernon Road SE.h. Fleet Farm, 4650 Cross Pointe Boulevard NE.i. Fleet Farm Fuel, 5245 Edgewood Road NE.j. Iowa Smoke & Liquor, 70 Kirkwood Court SW.k. Just Coz, 406 6th Street SW.l. Kwik Star #165, 3730 Williams Boulevard SW.m. McGrath Amphitheatre Cedar Rapids, 475 1st Street SW (5-day license for an event).n. MIX Sushi & Kitchen, 210 3rd Avenue SE (new – adding alcohol license to existing business).o. Persis Biryani Indian Grill, 4862 1st Avenue NE (new)p. Sam’s Club #8162, 2605 Blairs Ferry Road NE.q. Tommy’s Restaurant, 393 Edgewood Road NW (new – adding alcohol license to existing

business).r. Wild Hog Saloon & Eatery, 350 Commercial Drive (5-day permit for an event at Metro Harley

Davidson, 2415 Westdale Drive SW).

CIP/DID #OB1145716

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: Per State Code, the local authority must provide approval prior to the State issuing the alcohol licenses to the applicants.Action/Recommendation: Approve applications as submitted.Alternative Recommendation: Time Sensitivity: Resolution Date: Budget Information: Local Preference Policy: (Click here to select)

10a

Explanation: NA

Recommended by Council Committee: (Click here to select)Explanation: NA

Cedar Rapids Police Department Memorandum

To: Chief Jerman

From: Lt. Robinson

Subject: Beer/Liquor License Applications Calls for Service Summary

Date: 8/4/2020

Business Name/Address Total Public Intox DisturbancesCalls Intox Driver

Chappy's Safari Lounge 44 0 0 6229 16TH AVE SW

Civil Axe Throwing 0 0 0 0375 3RD ST SE

CSPS Hall (Legion Arts) 3 0 0 01103 3RD ST SE

Dollar General #10774 47 0 0 2266 BLAIRS FERRY RD NE

Dollar General #3781 28 0 0 4151 JACOLYN DR NW

Dollar General #6190 18 0 0 0403 EDGEWOOD RD NW

Dollar General #9141 32 0 0 13451 MOUNT VERNON RD SE

Fleet Farm 206 0 0 04650 CROSS POINTE BLVD NE

Fleet Farm Fuel 5 0 0 05245 EDGEWOOD RD NE

Iowa Smoke & Liquor 18 0 0 270 KIRKWOOD CT SW

Just Coz 7 0 0 0406 6TH ST SW

Kwik Star #165 391 2 1 153730 WILLIAMS BLVD SW

McGrath Amphitheatre Cedar Rapids 20 1 0 2475 1st ST SW

MIX Sushi & Kitchen210 3RD AVE SE

Sam's Club #8162 68 0 0 42605 BLAIRS FERRY RD NE

Tommy's Restaurant 7 0 0 6393 EDGEWOOD RD NW

Wild Hog Saloon & Eatery 0 0 0 0350 Commercial DR


Submitting Department: Finance

Presenter at Meeting: Casey Drew

Contact Person: Casey Drew Cell Phone Number: (319) 538-1064E-mail Address: [email protected]

Description of Agenda Item: Bills, payroll and fundsResolutions approving:

a. Payment of bills. CIP/DID #FIN2020-01b. Payroll. CIP/DID #FIN2020-02


Background: The bi-weekly listings of bills, payrolls and fund transfers have been examined and approved by the proper departments.

Action/Recommendation: Authorize the Finance Department to issue payments and payroll checks and transfer funds as per the resolution listings.

Alternative Recommendation: NA


Resolution Date: 8-11-2020




11a11a

FINFIN2020-01


WHEREAS, the attached listing of bills dated the 11th day of August, 2020, has been examined and approved by the proper departments,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City of Cedar Rapids Finance Director be and is hereby authorized and directed to draw checks on the City Treasurer in favor of the holders thereof and for the various amounts and that the money necessary for payment of the same is hereby appropriated from the different funds.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

FIN TRS

FIN2020-02


WHEREAS, the following payrolls have been examined and approved by the proper departments, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director be and is hereby authorized and directed to issue checks in favor of the holders thereof and for various amounts and that the money necessary for payment of the same is hereby appropriated from the different funds.

Department Total Department Total

Animal Control $ 24,210.27 Human Resources $ 23,621.62

Aquatics Operation $ 4,980.80 Information Technology $ 91,505.75

Attorney $ 24,792.54 Joint Communications $ 69,302.08

Building Services Division $ 81,453.48 Parks Operations $ 101,912.16

CD – Federal Programs $ 30,405.16 Library Grants $ 1,488.00

CR Public Library $ 137,474.34 Police $ 797,120.40

City Manager $ 60,074.52 Public Works $ 11,000.17

Civil Rights $ 11,430.52 PW – Engineering $ 156,208.56

Clerk $ 13,507.05 Purchasing Services $ 12,447.39

Comm Develop – DOD $ 36,722.42 Recreation $ 41,537.51

Council $ 6,642.41 Sewer Operations $ 76,898.89

Development Services $ 44,200.92 Street Operations $ 168,986.36 Facilities Maint Service $ 50,009.97 Traffic Engineering $ 55,528.48

Finance $ 29,957.35 Transit $ 120,374.82

Finance – Analysts $ 14,139.20 Treasury Operations $ 13,463.20

Financial Operations $ 45,653.83 Utilities $ 14,507.95

Fire $ 461,769.61 Utilities – Solid Waste $ 105,921.31

Five Seasons Parking $ 5,848.80 Veterans Memorial $ 20,507.12

Fleet Maintenance $ 88,646.71 Water Operations $ 285,083.35

Golf Operations $ 39,315.25 Water Pollution Control $ 199,354.01

Grand Total $ 3,578,004.28

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Submitting Department: City Clerk

Presenter at Meeting: Amy Stevenson

Contact Person: Amy Stevenson Phone Number: 319-286-5061E-mail Address: [email protected]

Description of Agenda Item: Boards and commissionsResolutions thanking the following individuals:

a. Vote of thanks to David Baker for serving on the Cedar Rapids Board of Ethics.CIP/DID #OB232112

a. Vote of thanks to Kelsey Logan for serving on the Cedar Rapids Wellbeing Advisory Committee.

CIP/DID #CM001-16


Background: This agenda also includes votes of thanks for members of the Board of Ethics and Wellbeing Advisory Committee who recently submitted a letters of resignation.

Action/Recommendation: Approve resolutions as presented.

Alternative Recommendation:

Time Sensitivity: None





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CLKATT

OB232112


WHEREAS, David Baker has devoted considerable time and effort as a member of the Cedar Rapids Board of Ethics,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that a vote of thanks and appreciation be and is hereby provided to David Baker for serving as a member of the Cedar Rapids Board of Ethics.

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CLKCM

CM001-16


WHEREAS, Kelsey Logan has devoted considerable time and effort as a member of the Cedar Rapids Wellbeing Advisory Committee,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that a vote of thanks and appreciation be and is hereby provided to Kelsey Logan for serving as a member of the Cedar Rapids Wellbeing Advisory Committee.

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Council Agenda Item Cover SheetSubmitting Department: WaterPresenter at Meeting: Steve Hershner Contact Person: Steve Hershner Cell Phone Number: 538-1059E-mail Address: SteveHe@cedar-rapids-org

Description of Agenda Item: Intent and levy assessmentsIntent to Assess – Utilities-Water Division – delinquent municipal utility bills – 24 properties. CIP/DID #WTR081120-01

Routine business - EnvisionCR Does not apply

Background:The Utilities Department – Water Division is responsible for the billing and collection of municipal utility bills for water, sewer, storm sewer, solid waste and recycling services provided to our customers. The Water Division initiates the Notice of Intent to Assess process whenever delinquent utility balances are unpaid; collection efforts have been ignored; and active services have been terminated. Below are the steps taken in typical situations:

Friendly Reminder is mailed Final Notice is mailed Door Tag is placed at premise Services are terminated

A Notice of Intent to Assess letter is mailed (after Council approves the Resolution of Intent to Assess) to the customer and property owner giving them 30 days to pay their delinquent municipal utility bill before the resolution for special assessment is approved by City Council to lien properties.

Action / Recommendation: The Utilities Department – Water Division recommends that the Resolution for Intent to Assess various properties for deliquent municipal utility bills be hereby approved.

Alternative Recommendation (if applicable): The City Council could decide not to lien delinquent municipal utility bills by council resolution and collect the delinquent municipal bills by another process or system.


Resolution Date: 8/11/20

Budget Information: N/A



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WTRFIN

TRSWTR081120-01


INTENT TO ASSESS

WHEREAS, utility service charges (water, sewer, storm sewer, solid waste and recycling), penalties and Iowa sales tax have been provided to various properties in the City of Cedar Rapids, Iowa, and

WHEREAS, the occupants of the properties have failed to pay the municipal utility billings mailed for the utility service charges, and

WHEREAS, the utility service charges are now delinquent at these properties.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that special assessments be made against the properties and for the amounts shown on the attached listing, will be made by the City Council on the 22nd day of September 2020. Notice was given by mailing to the owners of the properties, a notice of this proposed assessment, stating the amount of the assessment and the description of the property, and on what account, and that objections to said proposed assessment may be filed prior to 3:00 p.m., September 22, 2020.

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LIEN INTENTS (SPECIAL ASSESSMENTS) 8/11/2020

LIEN INTENTS 8/11/2020

# Balance Due Premise Address Council

District #1 $ 59.07 129 13TH ST NW 52 $ 133.71 129 27TH ST NE 23 $ 192.57 167 SUNRISE DR NW 44 $ 234.35 362 19TH ST SE 25 $ 306.27 424 2ND ST SW 36 $ 118.46 921 4TH ST SW 37 $ 319.05 947 18TH AVE SW 58 $ 165.19 1006 9TH ST NW 49 $ 130.59 1105 A AVE NW 5

10 $ 269.74 1130 16TH ST SE 311 $ 226.65 1210 16TH ST SW 512 $ 110.26 1244 21ST AVE SW 513 $ 49.40 1310 1ST ST SW 314 $ 117.23 1314 19TH AVE SW 515 $ 114.89 1325 L AVE NE 116 $ 76.58 2400 37TH AVE SW 517 $ 103.78 2849 OLD RIVER RD SW 518 $ 123.16 2909 BEVER AVE SE 319 $ 123.39 3000 SPRUCE AVE SE 320 $ 127.68 4127 LEXINGTON DR NE #C 121 $ 65.29 5008 BURR OAK DR SW, ELY, IA 522 $ 65.29 5011 ELY RD SW 523 $ 78.93 6401 DEAN RD SW 524 $ 261.36 6923 KIOWA TRACE NE 1 $ 3,572.89 Grand Total 24 Number of Properties $ 49.40 Balance Due - Low $ 319.05 Balance Due - High



Presenter at Meeting: Nathan Kampman, PE Director: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076E-mail Address: [email protected]

Description of Agenda Item: Maintenance bondsResolution accepting storm sewer in Edgewood Town Center Fourth Addition, Lot 1 (Farrell’s Gym) and approving 2-year Maintenance Bond submitted by Koelker Excavating, Inc. in the amount of $9,415.CIP/DID #ASDP-029875-2019

EnvisionCR Element/Goal: ConnectCR Goal 2: Build a complete network of connected streets.

Background: This item is for acceptance of a maintenance bond from Koelker Excavating, Inc. for storm sewer improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from Koelker Excavating, Inc.

Alternative Recommendation: If Council chooses not to accept the maintenance bond, the Developer will encounter difficulty obtaining building permits and certification of occupancy for this development.



Budget Information: Private



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ENGFIN

AUD FILEASDP-029875-2019


WHEREAS, Koelker Excavating, Inc. has constructed storm sewer in Edgewood Town Center Fourth Addition, Lot 1 (Farrell’s Gym), and

WHEREAS, said work has now been completed, and Koelker Excavating, Inc. has filed a 2-year Maintenance Bond, executed by West Bend Mutual Insurance Company in the sum of $9,415 covering said work, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the storm sewer constructed be and the same is hereby accepted, and

BE IT FURTHER RESOLVED that the 2-year Maintenance Bond filed by Koelker Excavating, Inc. be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Maintenance bondsResolution accepting storm sewer in the Kingston Apartments site, 245 2nd Ave SW, and approving 2-year Maintenance Bond submitted by Bushman Excavating, Inc. in the amount of $11,850.CIP/DID #ASDP-028305-2019


Background: This item is for acceptance of a maintenance bond from Bushman Excavating, Inc. for storm sewer improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from Bushman Excavating, Inc.







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ENGFIN

AUD FILEASDP-028305-2019


WHEREAS, Bushman Excavating, Inc. has constructed storm sewer in the Kingston Apartments site, 245 2nd Ave SW, and

WHEREAS, said work has now been completed, and Bushman Excavating, Inc. has filed a 2-year Maintenance Bond, executed by North American Specialty Insurance Company in the sum of $11,850 covering said work, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the storm sewer constructed be and the same is hereby accepted, and

BE IT FURTHER RESOLVED that the 2-year Maintenance Bond filed by Bushman Excavating, Inc. be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Maintenance bondsResolution accepting Portland Cement Concrete pavement in Tech Place Eighth Addition and approving 4-year Maintenance Bond submitted by City Wide Construction Corporation in the amount of $116,559.CIP/DID #FLPT-028817-2019


Background: This item is for acceptance of a maintenance bond from City Wide Construction Corporation for Portland Cement Concrete pavement improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from City Wide Construction Corporation.







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ENGFIN

AUD FILEFLPT-028817-2019


WHEREAS, City Wide Construction Corporation has filed a Maintenance Bond executed by North American Specialty Insurance Company in the sum of $116,559 for Portland Cement Concrete pavement in Tech Place Eighth Addition, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the 4-year Maintenance Bond filed by City Wide Construction Corporation be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the acceptance of this street by the City of Cedar Rapids does not relieve Jerry’s Homes, Inc. of the responsibility for:

1. The maintenance of adequate backfill around and under pavement.

2. The prevention and repair of paving undermining.

3. The removal and cleaning of the street surface of soil and debris resulting from the erosion of the adjacent property.

The above items shall remain the responsibility of Jerry’s Homes, Inc. until such time as all the adjacent area has been developed and proper erosion control measures have been accomplished, and

BE IT FURTHER RESOLVED that the 4-year Maintenance Bond filed by City Wide Construction Corporation be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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Submitting Department: Purchasing

Presenter at Meeting: Steve Krug

Contact Person: Scott Hock Cell Phone Number: 319-538-8256E-mail Address: [email protected]

Description of Agenda Item: Accept projectsJones Park-main park drive asphalt overlay project, Change Order No. 3 in the amount of $834, final payment in the amount of $9,766.19 and 2-Year Performance Bond submitted by L.L. Pelling Company, Inc. (original contract amount was $194,489.50; final contract amount with this change order is $195,323.50).CIP/DID #PUR0519-254; 307069


Background: This project is for an asphalt overlay of the main park drive at Jones Park. City Council awarded the project to L.L. Pelling Company, Inc. by Resolution No. 0840-07-19. The Parks and Recreation Department has certified that the Contract work has been substantially completed in accordance with the approved plans and specifications.

A Performance Bond dated July 9, 2019 in the amount of $194,489.50 covering said work filed by L.L. Pelling Company, Inc. and executed by Merchants Bonding Company provides a two-year correction period for defects in materials and workmanship.

Change Order No. 3 is to add $834 to reconcile the estimated unit prices to the actual. This resolution is also to release the final payment to L.L. Pelling Company, Inc. of $9,766.19.

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Change Order No. 3 as described herein.


Time Sensitivity: Medium


Budget Information: 307069

Local Preference Policy: NoExplanation: Public Improvement Project

Recommended by Council Committee: No

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Explanation: NA

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PKSAUD FILE

PUR0519-254307069


WHEREAS; the City of Cedar Rapids, Iowa and L.L. Pelling Company, Inc. are parties to a Contract for the Jones Park-main park drive asphalt overlay project, authorized by Resolution No. 0840-07-19; and

WHEREAS, the construction contract work has been substantially completed on the Jones Park-main park drive asphalt overlay project in accordance with the approved specifications; and

WHEREAS, the final cost of this project is $195,323.50 and funding for these services is covered under the budget, the GL coding 307069; and

WHEREAS, a Performance Bond, dated July 9, 2019 in the amount of $194,489.50 covering said work filed by L.L. Pelling Company, Inc. and executed by Merchants Bonding Company provides a two-year correction period for defects in materials and workmanship.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the two-year correction period as provided by the Performance Bond commences on this date; and

BE IT FURTHER RESOLVED, that the City Manager and the City Clerk are authorized to execute Change Order No. 3 with L.L. Pelling Company, Inc. for $834 to close out the Contract. A cost summary of the contract changes for this project is as follows:

Price DescriptionOriginal Contract $194,489.50 Resolution No. 0840-07-19Change Order No. 1 $0 Extend completion date; signed by the CITY 10/04/2019Change Order No. 2 $0 Extend completion date; signed by the CITY 11/07/2019Change Order No. 3 $834.00 Add to reconcile estimated unit costs to actual costsTotal $195,323.50 Not to exceed, except by written authorization

AND BE IT FURTHER RESOLVED that based on the Parks and Recreation Department recommendation, the project be and the same is hereby accepted as being substantially completed, and the City of Cedar Rapids is authorized and directed to issue final payment for the sum of $9,766.19 to L.L. Pelling Company, Inc.; and

BE IT FURTHER RESOLVED that payment shall be issued 30 days from the date of resolution.

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Presenter at meeting: Nathan Kampman, PE


Description of Agenda Item: Accept projectsResolution authorizing Change Order No. 25 Final deducting the amount of $190,487.34, accepting project, authorizing final payment in the amount of $167,354.04 and approving the 4-year Performance Bond submitted by Rathje Construction Company for the Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements project (original contract amount was $2,961,441.41; final contract amount is $3,347,080.84).CIP/DID #301379-02


Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions. Due to an existing high pressure gas main, the sidewalk elevation at 700 Memorial Dr SE had to be raised. This resulted in storm water being retained in a portion of the yard behind the sidewalk. A slight swale was graded in the yard and new sod placed to correct the issue and allow storm water to drain onto the public right-of-way.

Construction has been substantially completed by Rathje Construction Company for the Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements project. This is an approved Capital Improvements Project (CIP No. 301379-02) with a final construction contract amount of $347,080.84. Funding resources for this project were approved in FY21 and prior years and the project is completed within the approved budget.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the project and performance bond and issue final payment to the contractor in the amount of $167,354.04.

Alternative Recommendation: There is no alternative recommendation but an alternative action is to not accept the project. If the project is not accepted, the project cannot be closed out (retainage cannot be released to Contractor, four-year maintenance bond period cannot begin) and City could be subject to claims since Contractor has fulfilled the terms of the construction contract.


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Budget Information: 301/301000/301379 SLOST625/625000/625884-2015026 NA655/655000/6550043 NA



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WHEREAS, the City Engineer certifies that the work on Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements (Contract No. 301379-02), has been substantially completed in accordance with the plans and specifications, and

WHEREAS, a Performance Bond, dated May 23, 2017 in the amount of $2,952,941.41 covering said work filed by Rathje Construction Company and executed by United Fire & Casualty Company provides a four-year correction period for defects in materials and workmanship,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 25 Final deducting the amount of $190,487.34 with Rathje Construction Company for the Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements, Contract No. 301379-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $2,952,941.41 Original Incentive Value 8,500.00Change Order No. 1 625.00Change Order No. 2 42,410.95Change Order No. 3 1,875.00Change Order No. 4 1,928.50Change Order No. 5 12,570.80Change Order No. 6 4,617.90Change Order No. 7 18,779.75Change Order No. 8 19,645.02Change Order No. 9 64,296.48Change Order No. 10 8,701.62Change Order No. 11 3,324.30Change Order No. 12 905.90Change Order No. 13

Change Order No. 14 10,665.59 78,961.11

Change Order No. 15 23,358.09Change Order No. 16 49,964.12Change Order No. 17 76,568.62Change Order No. 18 80,125.52Change Order No. 19 25,518.96Change Order No. 20 12,371.70Change Order No. 21 41,181.98Change Order No. 22 2,387.90Change Order No. 23 3,022.80Change Order No. 24 819.16Change Order No. 25 Final (190,487.34) Removal of Original Incentive Value (8,500.00)Amended Contract Amount $3,347,080.84

General ledger coding for this Change Order to be as follows: $(164,787.34) 301-301000-7970-301379; $(25,700) 625-625000-6250051-6252015018

BE IT FURTHER RESOLVED that the Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements, (Contract No. 301379-02) be and the same is hereby accepted by the City Public Works Department, and the City of Cedar Rapids Finance Director is authorized and directed to issue a warrant in the sum of $167,354.04 to Rathje Construction Company as final payment.

The final contract price is $3,347,080.84 distributed as follows: $2,593,929.64 301-301000-7970-301379; $533,534.15 625-625000-6250051-6252015018; $219,617.05 655-655000-65585-6550043

BE IT FURTHER RESOLVED, that the four-year correction period as provided by the Performance Bond commences on this date, and

BE IT FURTHER RESOLVED, that sales tax was not paid on the above project and therefore there is no refund to be submitted to the State of Iowa.

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301379

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Council Agenda Item Cover SheetSubmitting Department: City Manager

Presenter at Meeting: Caleb Mason E-mail Address: [email protected] Phone Number/Ext.: (319) 286-5188

Description of Agenda Item: CONSENT AGENDAResolutions (31) authorizing payment of the FY21 Economic Development Grants:

a. TrueNorth Real Estate, LC - CIP/DID #OB1298825b. Commonwealth Senior Apartments, LP - CIP/DID #OB959319c. Diamond V Mills, Inc. – CIP/DID #OB669673d. The Fountains, LLC - CIP/DID #92-12-011e. Avril House, LLC – CIP/DID #OB1300895f. HF Investments, LLC - CIP/DID #OB1089967g. Agile Ventures LLC – CIP/DID #OB811371h. Clockhouse LLC - CIP/DID #OB897672i. Apache Hose & Belting Company, Inc. - CIP/DID #OB1344382j. Cedar Real Estate Group III, LLC - CIP/DID #OB838345k. Green Development Sokol, LLC - CIP/DID #OB1098267l. Hunter Companies, LLC - CIP/DID #OB1300915m. 42nd and Edgewood, LLC - CIP/DID #OB1314912n. The Depot Development, LLC - CIP/DID #OB675514o. Center Point Apartments, LLC - CIP/DID #08-DRH-208p. Creekside Apartments, LLC - CIP/DID #08-DRH-208q. 10th Street Brickstones, LLC - CIP/DID #08-DRH-208r. Ptero, LC - CIP/DID #OB1378448s. Miron Construction Co., Inc. - CIP/DID #TIF-0003-2016t. OPC Allan Investments, LLC – CIP/DID #TIF-0004-2016 u. Panda Lin, Inc. – CIP/DID #TIF-0005-2016v. Rowell Hardware Development, LLC - CIP/DID #OB803706w. Neighborhood Development Corporation of Cedar Rapids, Inc. – CIP/DID #OB452300x. Knutson, LLC - CIP/DID #OB1292698y. Stone Creek Senior Partners LLC - CIP/DID #TIF-0007-2016z. Progression, LC - CIP/DID #TIF-0013-2017aa. Station on First, LLC - CIP/DID #OB687456bb. H and V Development, LLC - CIP/DID #TIF-0023-2018cc. Affordable Housing Network, Inc. - CIP/DID #TIF-0035-2019dd. GRR-DTE, LLC – CIP/DID #OB798997ee. New Bohemia Station, LLC - CIP/DID #OB803603


Background: The resolutions authorize payment of the FY2021 Economic Development Grants in accordance with the Development Agreements for each respective project. The grant amounts are reimbursement of the actual amount of increased property tax (tax increments) collected by the City for the January 1, 2018 assessed valuations and percentage being reimbursed in accordance with the respective Agreements.

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The attached table below provides summary information for each project, including the economic development grant reimbursement amount, as well as any applicable jobs reported and payroll in the annual certification for reporting period of November 1, 2018 to October 1, 2019.

Action/Recommendation: City staff recommends approval of the resolutions.Alternative Recommendation: City Council may table and request additional information.Time Sensitivity: Annual payments due per each individual Development Agreement.Resolution Date: August 11, 2020Budget Information: The Economic Development Grant Payments are generated through the increased property valuation of each individual project. The payments are budgeted and paid solely from the respective Tax Increment Financing Fund Account.Local Preference Policy: NARecommended by Council Committee: NA

Business(Project address)

Minimum Investment

Jobs Committed

Jobs Provided Payroll ED Grant

Payment #

TrueNorth 500 1st Street SE $10,000,000 170 216 $14,267,766 $108,256 7 of 10

Commonwealth Senior Apts. 1400 2nd Avenue SE $12,000,000 NA NA NA $43,700 7 of 10

Diamond V Mills, Inc. (Phase 1) 2575 60th Ave SW $4,500,000 110 132 $14,422,000 $80,156 4 of 5

The Fountains, LLC^ 5100 Fountains Dr NE $35,000,000 NA 305 NA $392,608 2 of 9

Avril House, LLC 16 4th Ave SE $629,000 7 8 NA $6,212 3 of 5

HF Investments, LLC 211 1st Avenue SE $4,450,000 NA NA NA $20,603 3 of 10

Agile Ventures, LLC (Geonetric) 415 12th Avenue SE $4,500,000 60 87 NA $105,376 4 of 10

Clockhouse, LLC 600 & 616 1st Street SE $5,330,000 NA NA NA $114,983 2 of 10

Apache Hose & Belting Company, Inc. 4805 Bowling Street SW $7,310,000 167 162 $9,960,000 $41,413 2 of 10

Cedar Real Estate Group III, LLC 201 1st Street SE $31,000,000 80 233 NA $668,378 3 of 13^

Green Development Sokol, LLC 417 3rd Street SE $2,500,000 16 24 $19,227 2 of 10

Hunter Companies, LLC (Northtowne) 1200 Blairs Ferry Rd NE $55,000,000 70 187 NA $286,739 1 of 9**

42nd and Edgewood, LLC^ 4201 42nd Street NE $12,000,000 85 119 NA $205,608 3 of 7

The Depot Development, LLC 400 12th Avenue SE $17,000,000 25 126 NA $142,422 2 of 12

Center Point Apartments, LLC 1427 Center Point Rd NE $5,500,000 NA NA NA $35,000 2 of 10

Creekside Apartments, LLC 1415 Center Point Rd NE $5,500,000 NA NA NA $35,000 2 of 10

10th Street Brickstones, LLC 906 10th St SE $4,600,000 NA NA NA $40,954 3 of 10

Ptero, LC 615 1st Avenue SE $3,500,000 15 41 $25,240 3 of 10

Miron Construction, Inc. 335 French Court SW $4,000,000 14 59 $3,661,987 $57,732 2 of 10

OPC Allan Investments, LLC 222 3rd Avenue SE $500,000 4 6 NA $4,391 4 of 5

Panda Lin, Inc. 624 12th Ave SE $240,000 4 4 NA $1,323 4 of 5

Rowell Hardware Development, LLC 120 3rd Avenue SW $500,000 4 17 NA $7,894 1 of 10

Neighborhood Development Corporation of Cedar Rapids, Inc. NA NA NA NA $50,000 5 of 6

Knutson LLC 525 Valor Way SW $7,000,000 NA NA NA $17,535 1 of 13

Stone Creek Senior Partners LLC 5710 Dean Rd SW $16,000,000 80 84 $2,526,960 $115,377 1 of 4

Progression LLC 346 2nd Avenue SW $12,000,000 NA NA NA $17,257 1 of 10

Station on First LLC (Paxton) 419 1st St SE 5 11 NA $4,710 1 of 10

H and V Development LLC 1406 1st Ave NE $6,000,000 NA NA NA $89,225 2 of 13

Affordable Housing Network NA NA NA NA $75,000 2 of 3

GRR-DTE, LLC 101 3rd Avenue SW $6,000,000 25 107 NA $71,700 8 of 20*

New Bohemia Station, LLC* 1020 3rd Street SE $4,000,000 12 20 NA $28,547 4 of 20

TOTAL $276,559,000 953 1948 $44,838,713 $2,912,566

CMFIN

TRSOB1298825TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and TrueNorth Real Estate, LC (“TrueNorth”) entered into a Development Agreement (the “Agreement”) dated September 28, 2010 which set forth development and employment requirements of TrueNorth and further provided for City payment of annual Economic Development Grants based on the creation of new jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Central Business Urban Renewal Area as established by the City Council through Resolution No. 41-1-97 on January 8, 1997; and

WHEREAS, upon submission of proper employment certification, TrueNorth is qualified to receive the full Economic Development Grant as provided under Section 6.2 of the Agreement for this reporting period which totals $108,256;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to TrueNorth in the amount of $108,256 to be paid from the Central Business Tax Increment Financing fund (Acct. # 7501-750100-750107-75002).

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CMFIN

TRSOB959319

OB1292697TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Commonwealth Senior Apartments, LP have entered into a Development Agreement (the “Agreement”) dated July 22, 2014 which set forth redevelopment requirements of the Commonwealth Senior Apartments and further provided for City payment of annual Economic Development Grants; and

WHEREAS, the redevelopment improvements specified in the Agreement are entirely within the Coe/Mt. Vernon Sub-Area of the Consolidated Central Urban Renewal Area as established by the City Council through Resolution No. 2254-11-00 on November 1, 2000; and

WHEREAS, Commonwealth Senior Apartments, LP is qualified to receive the full Economic Development Grant as provided under Section 6.1 (Economic Development Grants) of the Agreement for this reporting period that totals $43,700;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Commonwealth Senior Apartments, LP in the amount of $43,700 to be paid from the Consolidated Central Increment Financing fund (Acct. #7521-752100-752102-75002).

PASSED_DAY_TAG


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Attest:

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16b

CMFIN

TRSOB669673

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Diamond V Mills, Inc. entered into a Development Agreement (the “Agreement”) dated February 28, 2017 which set forth development and employment requirements of Diamond V Mills and further provided for City payment of annual Economic Development Grants based on the creation of new jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Diamond V Mills Urban Renewal Area as established by the City Council through Resolution No. 1331-10-11 on October 1, 2011; and

WHEREAS, upon submission of proper employment certification, Diamond V Mills is qualified to receive the full Economic Development Grant as provided under Section 6.2 of the Agreement for this reporting period which totals $80,156.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Diamond V Mills, Inc. in the amount of $80,156 to be paid from the Diamond V Mills Tax Increment Financing fund (Acct. # 7532-753200-753201-75002).

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16c

CMFIN

TRS92-12-011

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and The Fountains, LLC entered into a Development Agreement (the “Agreement”) dated December 4, 2012 which set forth development and employment requirements for the Fountains development project and further provided for City payment of annual Economic Development Grants based on the completion of certain minimum improvements, and the creation and retention of jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Fountains Urban Renewal Area as established by the City Council through Resolution No. 1426-10-12 and Ordinance No. 071-12; and

WHEREAS, upon submission of proper employment certification, The Fountains, LLC is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period which totals $392,608.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to The Fountains, LLC in the amount of $392,608 to be paid from the Fountains Tax Increment Financing fund (Acct. # 7533-753300-753301-75002).

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16d

CMFIN


1


WHEREAS, the City of Cedar Rapids and Avril House, LLC entered into a Development Agreement (the “Agreement”) dated October 26, 2014 which set forth development and employment requirements for the Avril House redevelopment and further provided for City payment of annual Economic Development Grants based on the creation and retention of jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Riverside-Oakhill subarea of the Consolidated Central Urban Renewal Area as established by the City Council through Resolution No. 2254-11-00 and Ordinance No. 79-00; and

WHEREAS, upon submission of proper employment certification, Avril House, LLC is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period which totals $6,212.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Avril House, LLC in the amount of $6,212 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7520-752000-752008).

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MayorSignature

Attest:

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16e

CMFIN


1


WHEREAS, the City of Cedar Rapids and HF Investments, LLC entered into a Development Agreement (the “Agreement”) dated August 11, 2015 which set forth minimum improvements City payment of annual Economic Development Grants based on the creation of new affordable housing units; and


WHEREAS, HF Investments, LLC is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period, which totals $20,603.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to HF Investments, LLC in the amount of $20,603 to be paid from the Central Business Tax Increment Financing fund (Acct. # 7501-750100-750112-75002).

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MayorSignature

Attest:

ClerkSignature

16f

CMFIN

TRSOB811371

TIF-FY2021


WHEREAS, the City of Cedar Rapids, Agile Ventures LLC (“Developer”) and Geonetric, Inc. (“Employer”) entered into a Development Agreement (the “Agreement”) dated May 14, 2013 which set forth development and employment requirements for the Developer and Employer for the development and further provided for City payment of annual Economic Development Grants based on the creation and retention of jobs; and


WHEREAS, upon submission of proper employment certification, Agile Ventures LLC is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period which totals $105,376.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Agile Ventures LLC in the amount of $105,376 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7513-751300-751302-75002).

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MayorSignature

Attest:

ClerkSignature

16g

CMFIN

TRSOB897672

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and The Fountains, LLC entered into a Development Agreement (the “Agreement”) dated July 23, 2013 which set forth development and employment requirements for the Developer for the redevelopment and further provided for City payment of annual Economic Development Grants; and

WHEREAS, on the Agreement, including the construction of Minimum Improvements and payment of Economic Development Grants, was assigned to a separate legal entity, Clockhouse, LLC (the “Developer”); and


WHEREAS, upon submission of proper employment certification, the Developer is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period, which totals $114,983.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Clockhouse, LLC in the amount of $114,983 to be paid from the Central Tax Increment Financing fund (Acct. # 7501-750100-750111-75002).

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MayorSignature

Attest:

ClerkSignature

16h

CMFIN


1


WHEREAS, the City of Cedar Rapids and Apache Hose & Belting Company, Inc. (the “Developer”) entered into a Development Agreement (the “Agreement”) dated November 15, 2016 which set forth minimum improvements and the City payment of annual Economic Development Grants based on the creation and maintenance of jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Apache Hose & Belting Company, Inc. Urban Renewal Area as established by the City Council through Resolution No. 0174-02-15 and Ordinance No. 009-15, as may be amended; and

WHEREAS, upon submission of duly executed employment certification, the Developer is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period which totals $41,413, which payment takes into consideration a reduction of 25% of the eligible payment in accordnace with the Agreement.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Apache Hose & Belting Company, Inc.in the amount of $41,413 to be paid from the Apache Hose Tax Increment Financing fund (Acct. # 7538-753800-753801-75002).

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MayorSignature

Attest:

ClerkSignature

16i

CMFIN

TRSOB838345

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Cedar Real Estate Group III, LLC entered into a Development Agreement (the “Agreement”) dated June 10, 2014 which set forth minimum improvements City payment of annual Economic Development Grants based on the creation/retention of jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Central Business Urban Renewal Area as established by the City Council through Resolution No. 2292-12-88 and Ordinance No. 079-88, as may be amended; and

WHEREAS, Cedar Real Estate Group III, LLC is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period, which totals $668,378.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Cedar Real Estate Group III, LLC in the amount of $668,378 to be paid from the Central Business Tax Increment Financing fund (Acct. # 7501-750100-750109-75002).

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

16j

CMFIN



WHEREAS, the City of Cedar Rapids and Green Development Sokol, LLC (“Developer”) entered into a Development Agreement (the “Agreement”) dated July 22, 2014 which set forth minimum improvements to be constructed by the Developer and further provided for City payment of annual Economic Development Grants based on the creation and retention of jobs; and


WHEREAS, upon submission of proper employment certification, the Developer is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period, which totals $19,227.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Green Development Sokol, LLC in the amount of $19,227 to be paid from the Central Tax Increment Financing fund (Acct. # 7501-750100-750114-75002).

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MayorSignature

Attest:

ClerkSignature

16k

CMFIN


1


WHEREAS, the City of Cedar Rapids and Hunter Companies LLC (“Developer”) entered into a Development Agreement, (the “Agreement”) dated January 27, 2015, as amended, which set forth minimum improvements to be constructed by the Developer and further provided for City payment of annual Economic Development Grants based on the creation and retention of jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Northtowne Market Urban Renewal Area as established by the City Council through Resolution No. 1354-10-15 and Ordinance No. 079-14, as may be amended; and

WHEREAS, upon submission of proper employment certification, the Developer is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period which totals $286,739.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Hunter Companies LLC in the amount of $286,739 to be paid from the Northtowne Market Tax Increment Financing fund (Acct. # 7536-753600-753601-75002).

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MayorSignature

Attest:

ClerkSignature

16l

CMFIN



WHEREAS, the City of Cedar Rapids and 42nd and Edgewood, LLC entered into a Development Agreement (the “Agreement”) dated January 27, 2015 which set forth minimum improvements and the City payment of annual Economic Development Grants based on the creation and maintenance of jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the 42nd and Edgewood Urban Renewal Area as established by the City Council through Resolution No. 1540-11-14 and Ordinance No. 084-14; and

WHEREAS, upon submission of proper employment certification 42nd and Edgewood, LLC is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period, which totals $205,608.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to 42nd and Edgewood, LLC in the amount of $205,608 to be paid from the 42nd and Edgewood Tax Increment Financing fund (Acct. # 7537-753700-753701-75002).

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MayorSignature

Attest:

ClerkSignature

16m

CMFIN

TRSOB675514

TIF-FY2021


WHEREAS, the City of Cedar Rapids and The Depot Development, LLC (the “Developer”) entered into a Development Agreement (the “Agreement”) dated May 20, 2015, which set forth redevelopment requirements of the Developer and further provided for City payment of annual Economic Development Grants in accordance with the Agreement; and

WHEREAS, the redevelopment improvements specified in the Agreement are entirely within the Riverside-Oakhill subarea of the Consolidated Central Urban Renewal Area as established by the City Council, through Resolution No. 2254-11-00, that is periodically amended; and

WHEREAS, the Developer is qualified to receive the full Economic Development Grant in accordance with the terms and conditions of the Agreement; and

WHEREAS, the Economic Development Grant for this reporting period totals $142,422.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to The Depot Development, LLC in the amount of $142,422 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7520-752000-752012-75002).

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MayorSignature

Attest:

ClerkSignature

16n

CMFIN

TRS08-DRH-208TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Center Point Apartments, LLC (the “Developer”) entered into a Development Agreement (the “Agreement”) dated January 26, 2016, which set forth redevelopment requirements of the Developer and further provided for City payment of annual Economic Development Grants in accordance with the Agreement; and

WHEREAS, the redevelopment improvements specified in the Agreement are entirely within the Cedar Lake-Daniel’s Park subarea of the Consolidated Central Urban Renewal Area as established by the City Council, through Resolution No. 2254-11-00, that is periodically amended; and



NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Center Point Apartments, LLC in the amount of $35,000 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7522-752200-752201-75002).

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

16o

CMFIN


1


WHEREAS, the City of Cedar Rapids and Creekside Apartments, LLC (the “Developer”) entered into a Development Agreement (the “Agreement”) dated January 26, 2016, which set forth redevelopment requirements of the Developer and further provided for City payment of annual Economic Development Grants in accordance with the Agreement; and

WHEREAS, the redevelopment improvements specified in the Agreement are entirely within the Cedar Lake-Daniel’s Park subarea of the Consolidated Central Urban Renewal Area as established by the City Council, through Resolution No. 2254-11-00, that is periodically amended; and



NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Creekside Apartments, LLC in the amount of $35,000 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7522-752200-752202-75002).

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

16p

CMFIN


1


WHEREAS, the City of Cedar Rapids and 10th Street Brickstone, LLC (“Developer”) entered into a Development Agreement (the “Agreement”) dated August 25, 2015 which set forth development and employment requirements for the Developer and for the construction of minimum improvements and creation of affordable housing units; and


WHEREAS, the Developer is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period which totals $40,954.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to 10th Street Brickstone, LLC in the amount of $40,954 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7520-752000-752011-75002).

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MayorSignature

Attest:

ClerkSignature

16q

CMFIN



WHEREAS, the City of Cedar Rapids and Ptero, LC entered into a Development Agreement (the “Agreement”) dated August 11, 2015 which set forth minimum improvements City payment of annual Economic Development Grants based on the creation and retention of new jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Mid-Town sub area of the Consolidated Central Urban Renewal Area as established by the City Council through Resolution No. 2254-11-00 and Ordinance No. 79-00, as is from time to time amended; and

WHEREAS, upon submission of proper employment certification Ptero, LC is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period, which totals $25,240.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Ptero, LC in the amount of $25,240 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7525-752500-752503-75002).

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MayorSignature

Attest:

ClerkSignature

16r

CMFIN

TRSTIF-0003-2016

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids, Miron Cedar Rapids, LLC (“Developer”) and Miron Construction Co., Inc. (“Employer”) entered into a Development Agreement (the “Agreement”) dated February 23, 2016 which set forth minimum improvements and the City payment of annual Economic Development Grants based on the creation and maintenance of jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Miron Construction Urban Renewal Area as established by the City Council through Resolution No. 1744-12-15 and Ordinance No. 001-16; and

WHEREAS, upon submission of proper employment certification the Employer is qualified to receive the full Economic Development Grant as provided under the Agreement for this reporting period which totals $57,732.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Miron Construction Co., Inc. in the amount of $57,732 to be paid from the Miron Tax Increment Financing fund (Acct. # 7541-754100-754101-75002).

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MayorSignature

Attest:

ClerkSignature

16s

CMFIN

TRSTIF-0004-2016

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and OPC Allan Investments, LLC. (“Developer”) entered into a Development Agreement (the “Agreement”) dated May 25, 2016 which set forth development and employment requirements for the Developer and Employer for the development and further provided for City payment of annual Economic Development Grants based on the creation and retention of jobs; and

WHEREAS, the improvements specified in the Agreement are entirely within the Time Check-St. Pat’s subarea of the Consolidated Central Urban Renewal Area as established by the City Council through Resolution No. 2254-11-00 and Ordinance No. 79-00, as is from time to time amended; and


NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to OPC Allan Investments, LLC in the amount of $4,391 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7523-752300-752301-75002).

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

16t

CMFIN

TRSTIF-0005-2016

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Green Development 12th Avenue, LLC entered into a Development Agreement (the “Agreement”) dated May 25, 2016 which set forth development and employment requirements for the Developer and Employer for the development and further provided for City payment of annual Economic Development Grants based on the creation and retention of jobs; and

WHEREAS, the Agreement and the payment of the Economic Development Grants has been assigned to Panda Lin, Inc. (the “Developer”); and



NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Panda Lin, Inc. in the amount of $1,323 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7520-752000-752007-75002).

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MayorSignature

Attest:

ClerkSignature

16u

CMFIN

TRSOB803706

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Rowell Hardware Development, LLC (the “Developer”) entered into a Development Agreement (the “Agreement”) dated May 10, 2015 which set forth minimum improvements and the City payment of annual Economic Development Grants based the historic preservation and the creation and retention of new jobs; and



NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Rowell Hardware Development, LLC in the amount of $ 7,894 to be paid from the Central Business Tax Increment Financing fund (Acct. # 7501-750100-750115-75002).

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MayorSignature

Attest:

ClerkSignature

16v

CMFIN

TRSOB452300

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Neighborhood Development Corporation of Cedar Rapids, Inc. (“Developer”) entered into a Memorandum of Agreement (the “Agreement”) dated September 27, 2016, as may be amended, which set forth requirements, projects and activities of the Developer further provided for City payment of six (6) consecutive annual Economic Development Grants; and

WHEREAS, the activities of the Developer outlined in the Agreement are entirely within the Consolidated Central & Central Business Urban Renewal Area; and

WHEREAS, the Developer is qualified to receive the second installment of grant funds in accordance with the Agreement which totals $50,000.00;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to the Neighborhood Development Corporation of Cedar Rapids, Inc. in the amount of $50,000.00 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7520-752000-752006-75002).

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MayorSignature

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ClerkSignature

16w

CMFIN


1


WHEREAS, the City of Cedar Rapids and Knutson, LLC entered into a Development Agreement (the “Agreement”) dated September 13, 2016 which set forth the construction of Minimum Improvements by the Developer and further provided for City payment of annual Economic Development Grants; and



NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Knutson, LLC in the amount of $17,535 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7501-750100-750113-75002).

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MayorSignature

Attest:

ClerkSignature

16x

CMFIN

TRSTIF-0007-2016

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Stone Creek Senior Partners LLC entered into a Development Agreement (the “Agreement”) dated October 25, 2016 which set forth the construction of Minimum Improvements by the Developer and creation of new jobs and further provided for City payment of annual Economic Development Grants; and

WHEREAS, the improvements specified in the Agreement are entirely within the Stone Creek Urban Renewal Area as established by the City Council through Resolution No. 1109-08-16 and Ordinance No. 044-16; and


NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Stone Creek Senior Partners LLC in the amount of $115,377 to be paid from the Stone Creek Tax Increment Financing fund (Acct. # 7543-754300-754301-75002).

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MayorSignature

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ClerkSignature

16y

CMFIN

TRSTIF-0013-2017

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Progression, LLC (“Developer”) entered into a Development Agreement (the “Agreement”) dated April 11, 2017 which set forth development and employment requirements for the Developer and Employer for the development and further provided for City payment of annual Economic Development Grant payments; and

WHEREAS, the improvements specified in the Agreement are entirely within the Time Check-St. Pat’s subarea of the Consolidated Central Urban Renewal Area as established by the City Council through Resolution No. 2254-11-00 and Ordinance No. 79-00, as is from time to time amended; and


NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Progression, LLC in the amount of $17,257 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7515-751500-751504-75002).

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MayorSignature

Attest:

ClerkSignature

16z

CMFIN

TRSOB687456

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and Station on First, LLC (“Developer”) entered into a Development Agreement (the “Agreement”) dated September 26, 2017 which set forth minimum improvements City payment of annual Economic Development Grants based on the creation/retention of jobs; and



NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to Station on First, LLC in the amount of $4,710 to be paid from the Central Business Tax Increment Financing fund (Acct. # 7501-750100-750117-75002).

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MayorSignature

Attest:

ClerkSignature

16aa

CMFIN

TRSTIF-0023-2018

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and H and V Development, LLC (the “Developer”) entered into a Development Agreement (the “Agreement”) dated July 24, 2018, which set forth redevelopment requirements of the Developer and further provided for City payment of up to annual Economic Development Grants; and

WHEREAS, the redevelopment improvements specified in the Agreement are entirely within the Coe-Mt Vernon subarea of the Consolidated Central Urban Renewal Area as established by the City Council, through Resolution No. 2254-11-00, which is amended from time to time; and



NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to H and V Development, LLC in the amount of $89,225 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7521-752100-752105).

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MayorSignature

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ClerkSignature

16ab

CMFIN

TRSTIF-0035-2019

TIF-FY2021

1


WHEREAS, on July 9, 2019 the City Council authorized Resolution No. 0792-07-19 provided for the payment of three (3) consecutive annual Economic Development Grants to the Affordable Housing Network, Inc. (“Developer”) for the TotalChild housing initiative within the Wellington Heights neighborhood which includes the rehabilitation of homes for low-to-moderate income households; and

WHEREAS, the activities of the Developer outlined in the Agreement are entirely within the Coe-Mt. Vernon sub-area of the Consolidated Central Urban Renewal Area; and

WHEREAS, the Developer is qualified to receive the first installment of grant funds in which totals $75,000;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to the Affordable Housing Network, Inc. in the amount of $75,000 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7521-752100-752105-75002).

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

16ac

CMFIN

TRSOB798997

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and GRR-DTE LLC (the “Developer”) have entered into a Development Agreement (the “Agreement”) dated December 4, 2012 which set forth redevelopment requirements of the Developer and further provided for City payment of twenty (20) semi-annual Economic Development Grants; and

WHEREAS, the redevelopment improvements specified in the Agreement are entirely within the Central Business Urban Renewal Area as established by the City Council through Resolution No. 2292-12-88 and Ordinance 79-88; and


WHEREAS, the Economic Development Grant for this reporting period that totals $71,700.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to GRR-DTE, LLC in the amount of $71,700 to be paid from the Central Business Tax Increment Financing fund (Acct. #7520-75200-752010-75002).

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

16ad

CMFIN

TRSOB803603

TIF-FY2021

1


WHEREAS, the City of Cedar Rapids and New Bohemia Station, LLC (the “Developer”) entered into a Development Agreement (the “Agreement”) dated January 24, 2014, which set forth redevelopment requirements of the Developer and further provided for City payment of twenty (20) semi-annual Economic Development Grants; and

WHEREAS, the redevelopment improvements specified in the Agreement are entirely within the Riverside-Oakhill subarea of the Consolidated Central Urban Renewal Area as established by the City Council, through Resolution No. 2254-11-00, that is periodically amended; and



NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director and City Treasurer are hereby authorized to make an Economic Development Grant Payment to New Bohemia Station, LLC in the amount of $28,547 to be paid from the Consolidated Central Tax Increment Financing fund (Acct. # 7520-75200-752010).

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Presenter at Meeting: Joy Huber

Contact Person: Casey Drew Cell Phone Number: 319-538-1064E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsAmendment No. 1 to renew Contract with Bauer Built Tire for Tire Services for the Fleet Services Division for two years for an annual amount not to exceed $200,000 (original contract amount was $200,000; renewal contract amount is $200,000). CIP/DID #PUR0618-194


Background: City Council awarded the contract to Bauer Built Tire for as-needed purchases of new tires, retreads and tire repair services through Resolution No. 1022-08-18. Fleet Services is the primary user of this contract. This resolution is to renew the contract for the period August 1, 2020 through July 31, 2022. This is the third and fourth years of the contract; no renewal options remain so these services will be re-bid in 2022.

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 1 to renew the contract as described herein


Time Sensitivity: medium


Budget Information: 071-071000

Local Preference Policy: YesExplanation: Bauer Built Tire is a certified local vendor


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PURFINFLT

AUD FILE PUR0618-194


WHEREAS, the City of Cedar Rapids and Bauer Built Tire are parties to a contract for the annual as-needed purchase of new tires, retread tires and tire repair services for Fleet Services; and

WHEREAS, both parties have agreed to renew the contract for an additional two-year period, August 1, 2020 through July 31, 2022, for an annual amount not to exceed $200,000; and

WHEREAS, a summary of the contract is as follows:

Original Contract Resolution No. 1022-08-18 08/01/2018 - 07/31/2020Amendment No. 1 to renew Contract Pending 08/01/2020 - 07/31/2022

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 1 to renew the contract as described herein.

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Presenter at meeting: Mike Duffy


Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing the Public Works Department to purchase replacement blades for snow plows from the Iowa Department of Transportation in the amount of $56,522.10 for winter snow and ice control.CIP/DID #80-20-001

EnvisionCR Element/Goal: ProtectCR Goal 1: Protect Cedar Rapids from flooding and other hazards.

Background: The City participates in the Iowa Department of Transportation (IDOT) purchase program for plow blades. This program requires the City to purchase and accept delivery of replacement blades for snow plows at a lower cost from the IDOT, then if the City purchased them from a distributor. The cost of the blades are determined by a bid letting held by the IDOT, and the prices are subject to change, as the current price on the order form reflects prior years prices. The order pricing will be based on new future contract prices.

Action/Recommendation: The Public Works Department recommends authorizing the purchase of replacement snowplow blades from the Iowa Department of Transportation.

Alternative Recommendation: If City Council chooses not to approve the purchase of replacement snowplows through the IDOT, they will have to be purchased at a higher cost from a distributor.



Budget Information: Department 124250 account 531104

Local Preference Policy: (Click here to select)Explanation: State bid by Iowa Department of Transportation


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80-21-001


WHEREAS, the Public Works Department requests approval to purchase replacement blades for snowplows for winter snow and ice control through the Iowa Department of Transportation (IDOT) Fiscal Year 2021 letting in the amount of $56,522.10, and

WHEREAS, funds are available in the FY 2021 Street Operating Fund (Fund 101, Dept ID 124250 and 124270) to proceed with the purchase of the replacement snowplow blades, and

WHEREASE, prices are subject to change as current price on the IDOT order form reflects prior years prices, and final prices will be based on new future contract prices, and

WHEREAS, the Public Works Director / City Engineer recommends the purchase of the required goods from the Iowa Department of Transportation,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Public Works Department is authorized to purchase replacement blades for snowplows from the IDOT in the amount of $56,522.10.

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Presenter at Meeting: Brian Gibson

Contact Person: Chief Smith Cell Phone Number: 319-431-3807E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsAmendment No. 7 to the contract with Reliant Fire Apparatus, Inc. for fire apparatus parts and training for the Fire Department to reflect the additional cost for more parts for an amount not to exceed $20,000 (original contract amount was $50,000; total contract amount with this amendment is $85,000).CIP/DID #PUR0515-231


Background: Reliant Fire Apparatus, Inc. provides a discount off list price for Pierce and other manufacturers’ parts. Fleet Services, which services the fire apparatus, needs to purchase additional parts, so Amendment No. 7 is to add $20,000 to the contract. The contract period is August 1, 2019 - July 31, 2020.

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 7 as described herein.




Budget Information: 071-071100-533102

Local Preference Policy: YesExplanation: NA


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WHEREAS, the City of Cedar Rapids and Reliant Fire Apparatus, Inc. are parties to a contract for fire apparatus parts and training for the Fire Department; and

WHEREAS, both parties have agreed to amend the contract to reflect an increase in the volume of parts purchased in the amount of $20,000 for the contract period August 1, 2019 - July 31, 2020; and

WHEREAS a summary of the Contract is as follows:Description Authorization DatesInitial Term of Contract Resolution No. 1091-07-15 08/01/2015 - 07/31/2016Amendment No. 1 to renew Contract Resolution No. 0924-07-16 08/01/2016 - 07/31/2017Amendment No. 2 to renew Contract Resolution No. 0918-07-17 08/01/2017 - 07/31/2018Amendment No. 3 to renew Contract Resolution No. 1026-08-18 08/01/2018 - 07/31/2019Amendment No. 4 for increase costs Resolution No. 0397-04-19 Effective 04/09/2019Amendment No. 5 to renew Contract Resolution No. 0736-06-19 08/01/2019 - 07/31/2020Amendment No. 6 for increased volume Resolution No. 0489-04-20 Effective 04/28/2020Amendment No. 7 for increased volume Pending Effective 07/14/2020

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 7 to amend the contract as described herein.

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Presenter at Meeting: Todd Fagan


Description of Agenda Item: Purchases, contracts and agreementsAmendment No. 1 to renew contract with Wright Outdoor Solutions for Ash Tree Removal for the Parks and Recreation Department for an annual amount not to exceed $300,000 (original contract amount was $194,393.65; renewal contract amount is $300,000).CIP/DID #PUR0819-041


Background: City Council awarded the contract to Wright Outdoor Solutions for ash tree removal services through Resolution No. 1245-10-19. This resolution is to renew the contract for the period of July 1, 2020 through June 30, 2021. There are no additional renewal options remaining and these services will be re-bid in 2021.

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 1 as described herein.





Local Preference Policy: YesExplanation: No local companies submitted a bid.


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PUR0819-041


WHEREAS, the City of Cedar Rapids and Wright Outdoor Solutions are parties to a contract for ash tree removal services for the Parks and Recreation Department; and

WHEREAS, both parties have agreed to renew the contract for an additional one-year period, July 1, 2020 through June 30, 2021, for an annual amount not to exceed $300,000; and

WHEREAS, a summary of the contract is as follows:

Original Contract Resolution No. 1245-10-19 01/22/2020 - 06/30/2020Amendment No. 1 to renew Contract Pending 07/01/2020 – 06/30/2021

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 1 to renew the contract as described herein.

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of Amendment No. 1 to the Professional Services Agreement with Hall & Hall Engineers, Inc. specifying an increased amount not to exceed $28,368 for engineering design services in connection with the 12th Avenue SE from 7th Street to 17th Street Roadway and Utility Improvements project (original contract amount was $71,012; total contract amount with this amendment is $99,380) (Paving for Progress).CIP/DID #3012131-05


Background: This project includes the reconstruction of 12th Avenue SE from 7th Street to 17th Street. This amendment will incorporate the addition of design for 7th Street SE between 12th Avenue SE and the Metro High School Lot Entrance, and design for the addition of a traffic signal at the intersection of 12th Avenue SE and 7th Street SE.

Action/Recommendation: The Public Works Department recommends adoption of the resolution authorizing execution of Amendment No. 1 of the Professional Services Agreement with Hall & Hall Engineers, Inc. specifying an increased amount not to exceed $28,368.

Alternative Recommendation: Council may choose to defer on its decision, or abandon the proposed improvements added by this amendment.






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AUD FILE3012131-05

7970


WHEREAS, the City of Cedar Rapids entered into a Professional Services Agreement with Hall & Hall Engineers, Inc. to provide design services for the 12th Avenue SE from 7th Street to 17th Street Roadway and Utility Improvements project on September 24, 2019, and

WHEREAS, changes in the Scope of Services are required for revisions in the plan drawings, quantity sheets, and project funding sheets for the subject project, including the addition of design for 7th Street SE between 12th Avenue SE and the Metro High School Lot Entrance, and design for the addition of a traffic signal at the intersection of 12th Avenue SE and 7th Street SE,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are authorized to sign Amendment No. 1 to the Professional Services Agreement with Hall & Hall Engineers, Inc. in the amount of $28,368 for the 12th Avenue SE from 7th Street to 17th Street Roadway and Utility Improvements project (Contract No. 3012131-05). A summary of the contract amendments for this contract is as follows:

Original Contract Amount: $ 71,012Amendment No. 1 $ 28,368

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Amended Contract Amount $ 99,380

General ledger coding for this amendment to be as follows:

Fund 301, Dept ID 301000 Project 3012131 (SLOST) $ 28,368

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12TH AVENUE SE FROM 7TH STREET TO 17TH STREET ROADWAY AND UTILITY IMPROVEMENTS

PROJECT AREA

PROJECT # 3012131-05

ADDED BY AMENDMENT 1



Presenter at meeting: Brenna Fall, PE


Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $232,237 for design services in connection with the Wiley Boulevard Trail Improvements from Williams Boulevard to 16th Avenue SW project. CIP/DID #325052-01


Background: The Wiley Boulevard Trail project will construct a 10’ sidepath from Williams Boulevard to 16th Avenue SW. The project will also upgrade curb ramps and modify traffic signals for pedestrian accommodations at intersections in the project limits. The project will be funded through a Federal-Aid agreement with the Iowa Department of Transportation. The local matching funds will be general obligation bonds.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a professional services agreement with HDR Engineering, Inc.

Alternative Recommendation: The City of Cedar Rapids does not currently have the staff resources to design this project internally. The alternatives are to delay a project City staff is currently designing or delay the project until City Staff has the resources available to proceed with design.



Budget Information: 325/325000/325052, NA



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AUD FILE325052-01


WHEREAS, the City Engineer has determined it is in the best interest of the City to outsource some professional services relating to the project below, and

WHEREAS, the City Engineer has determined HDR Engineering, Inc. is qualified to provide those services and they are able to perform those services in a timely manner for an amount not to exceed $232,237, and

WHEREAS, the City Engineer recommends the City enter into Contract No. 325052-01 with the firm noted herein, and

WHEREAS, the City Council has allocated funds for Wiley Boulevard Trail Improvements from Williams Boulevard to 16th Avenue SW project.

General Ledger Coding for this Agreement to be as follows:

Fund 325, Dept ID 325000, Project 325052 NA $232,237

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are hereby authorized to execute the contract for the services noted herein.

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CIP No.325052-01

WILEY BOULEVARD TRAILFROM WILLIAMS BOULEVARD TO 16TH AVENUE SW

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TRAFFIC SIGNAL

TRAFFIC SIGNAL

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Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 4 in the amount of $14,143 with B.G. Brecke, Inc. for the FY20 Sanitary Sewer Point Repairs project (original contract amount was $221,107.50; total contract amount with this amendment is $249,567.13).CIP/DID #655996-18


Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions. Full Depth patches, PCC Class M were used in lieu of Full Depth Patches, Composite in various areas. This saved time and money.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 4 submitted by B.G Brecke, Inc.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.



Budget Information: 655/655000/655996 N/A



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AUD FILE655996-18


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 4 in the amount of $14,143 with B.G. Brecke, Inc. for the FY20 Sanitary Sewer Point Repairs, Contract No. 655996-18. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $221,107.50Change Order No. 1 975.00Change Order No. 2 1,175.63Change Order No. 3 12,166.00Change Order No. 4 14,143.00

Amended Contract Amount $249,567.13

General ledger coding for this Change Order to be as follows: $14,143 655-655000-65585-655996

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Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 4 in the amount of $32,728 with Boomerang Corp. for the Center Point Road NE from 29th Street to J Avenue Intersection Reconstruction and One-Way to Two-Way Conversion project (original contract amount was $2,362,681.05; total contract amount with this amendment is $2,429,904.50) (Paving for Progress).CIP/DID #3012094-06


Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 4 submitted by Boomerang Corp..




Budget Information: 301/301000/3012094 SLOST; 625/625000/6250051-2017023 NA; 304/304000/304495 NA; 655/655000/655999 NA; 655/6550000/6550043 NA



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7970


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 4 in the amount of $32,728 with Boomerang Corp. for the Center Point Road NE from 29th Street to J Avenue Intersection Reconstruction and One-Way to Two-Way Conversion, Contract No. 3012094-06. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $2,287,681.05 Original Incentive Value 75,000.00Change Order No. 1 2,912.20Change Order No. 2 24,523.25Change Order No. 3 7,060.00Change Order No. 4 32,728.00

Amended Contract Amount $2,429,904.50

General ledger coding for this Change Order to be as follows: $30,728 301-301000-7970-3012094; $2,000 655-655000-65585-655999

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CENTER POINT ROAD NE FROM 29TH STREET

TO J AVENUE INTERSECTION

RECONSTRUCTION AND

ONE-WAY TO TWO-WAY CONVERSION

PROJECT AREA

PROJECT #3012094-06





Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 12 in the amount of $73.37 with Boomerang Corp. for the Mt. Vernon Road SE from 38th Street to East Post Road project (original contract amount was $1,906,272.25; total contract amount with this amendment is $2,133,560.97 (Paving For Progress).CIP/DID #3012199-02


Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 12 submitted by Boomerang Corp.




Budget Information:301/301000/3012199 SLOST, TSIP625/6250000/6250051-20170054 NALocal Preference Policy: NA


Explanation: NA

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AUD FILE3012199-02

7970


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 12 in the amount of $73.37 with Boomerang Corp. for the Mt. Vernon Road SE from 38th Street to East Post Road, Contract No. 3012199-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $1,871,272.25 Original Incentive Value 35,000.00Change Order No. 1 5,420.58Change Order No. 2 19,663.37Change Order No. 3 26,123.55Change Order No. 4 65,660.94Change Order No. 5 63,183.05Change Order No. 6 10,919.23Change Order No. 7 4,200.00

Change Order No. 8 4,200.00Change Order No. 9 2,405.16Change Order No. 10 20,823.25Change Order No. 11 4,616.22Change Order No. 12 73.37Amended Contract Amount $2,133,560.97

General ledger coding for this Change Order to be as follows: $73.37 301-301000-7970-3012199

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MOUNT VERNON ROAD SE FROM 38TH STREET TO EAST

POST ROAD

PROJECT AREA

PROJECT #3012199-02





Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 3 in the amount of $1,588.70 with Boomerang Corp. for the Willowbend Road NE West of Harwood Drive Storm Sewer Improvements project (original contract amount was $227,718.50; total contract amount with this amendment is $289,665.90).CIP/DID #6550087-01



Action/Recommendation: The Public Works Department recommends approval of Change Order No. 3 submitted by Boomerang Corp.




Budget Information: 655/655000/6550087 N/A



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AUD FILE6550087-01


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 3 in the amount of $1,588.70 with Boomerang Corp. for the Willowbend Road NE West of Harwood Drive Storm Sewer Improvements, Contract No. 6550087-01. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $227,718.50Change Order No. 1 57,152.70Change Order No. 2 3,206.00Change Order No 3 1,588.70Amended Contract Amount $289,665.90

General ledger coding for this Change Order to be as follows: $1,588.70 655-655000-65585-6550087

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200

6550087

WILLOWBEND ROAD NE WEST OF HARWOOD DRIVESTORM SEWER IMPROVEMENTS

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Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 4 in the amount of $436.50 with Dave Schmitt Construction Co., Inc. for the 23rd Street Drive SE from 1st Avenue to 2nd Avenue Sanitary Sewer, Water Main, and Street Improvements project (original contract amount was $1,037,062.35; total contract amount with this amendment is $1,093,312.72).CIP/DID #6550066-02



Action/Recommendation: The Public Works Department recommends approval of Change Order No. 4 submitted by Dave Schmitt Construction Co., Inc.




Budget Information: 301, 301000, 3012237 SLOST; $771,000 625, 625000, 6250051-2018055 NA; $271,000

655, 655000, 6550066 NA; $310,000Local Preference Policy: NA


Explanation: NA

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AUD FILE6550066-02


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 4 in the amount of $436.50 with Dave Schmitt Construction Co., Inc. for the 23rd Street Drive SE from 1st Avenue to 2nd Avenue Sanitary Sewer, Water Main, and Street Improvements, Contract No. 6550066-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $1,028,062.35 Original Incentive Value 9,000.00Change Order No. 1 28,864.73Change Order No. 2 13,655.37Change Order No. 3 13,293.77Change Order No. 4 436.50Amended Contract Amount $1,093,312.72

General ledger coding for this Change Order to be as follows: $436.50 301-301000-7970-3012237

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CIP No. 6550066

23rd Street Drive SE From 1st Avenue to 2nd AvenueWater Main, Sanitary Sewer and Street Improvements

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Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 10 in the amount of $4,767.60 with Eastern Iowa Excavating & Concrete, LLC for the 3rd Avenue SE from 1st Street to 5th Street Pavement Rehabilitation and One-Way to Two-Way Conversion project (original contract amount was $2,041,641.65; total contract amount with this amendment is $2,540,782.78). (Paving for Progress)CIP/DID #3012155-06


Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions. MMA Material was deleted from the contract after contractor had already ordered the material. Cost is directly from the invoice. Material has been acquired by our painting/traffic division for use elsewhere in the City of Cedar Rapids.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 10 submitted by Eastern Iowa Excavating & Concrete, LLC.




Budget Information: 301/301000/3012155 SLOST; 625/625000/6250051-2016041 NA



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AUD FILE3012155-06

7970


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 10 in the amount of $4,767.60 with Eastern Iowa Excavating & Concrete, LLC for the 3rd Avenue SE from 1st Street to 5th Street Pavement Rehabilitation and One-Way to Two-Way Conversion, Contract No. 3012155-06. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $2,041,641.65Change Order No. 1 5,804.68Change Order No. 2 137,114.17Change Order No. 3 166,208.56Change Order No. 4 77,095.12Change Order No. 5 68,237.40Change Order No. 6 29,680.04Change Order No. 7 6,010.30Change Order No. 8 3,123.26Change Order No. 9 1,100.00Change Order No. 10 4,767.60Amended Contract Amount $2,540,782.78


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PROJECT TITLE

PROJECT AREA

PROJECT #





Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 10 in the amount of $12,951.59 with Langman Construction, Inc. for the Prairie Creek West of 6th Street SW to J Street SW Sanitary Sewer Improvements project (original contract amount was $10,633,115.50; total contract amount with this amendment is $10,521,250.45).CIP/DID #655028-13



Action/Recommendation: The Public Works Department recommends approval of Change Order No. 10 submitted by Langman Construction, Inc.




Budget Information: 655, 655000, 655028 NA



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AUD FILE655028-13


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 10 in the amount of $12,951.59 with Langman Construction, Inc. for the Prairie Creek West of 6th Street SW to J Street SW Sanitary Sewer Improvements, Contract No. 655028-13. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $10,488,615.50 Original Incentive Value 144,500.00Change Order No. 1 (263,896.59)Change Order No. 2 90.00Change Order No. 3 1,260.00Change Order No. 4 7,947.60Change Order No. 5 25,600.00Change Order No. 6 67,708.35Change Order No. 7 21,326.00Change Order No. 8 8,470.00Change Order No. 9 6,678.00Change Order No. 10 12,951.59Amended Contract Amount $10,521,250.45

General ledger coding for this Change Order to be as follows: $12,240.88 655-655000-65585-655028; $710.71 625-625000-625884-6252019033

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2000

CIP No. 655028

PRAIRIE CREEK WEST OF 6TH STREET SW TO J STREET SWSANITARY SEWER IMPROVEMENTS

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Presenter at Meeting: Pat McDonald


Description of Agenda Item: Purchases, contracts and agreementsChange Order No. 1 to Contract with Modern Piping, Inc. for the ImOn Ice Arena Facility Infrastructure Improvements project in the amount of $94,393 (original contract amount was $775,080; total contract amount with this change order is $869,473).CIP/DID #PUR0420-191; 555085


Background: The City of Cedar Rapids entered into a contract with Modern Piping, Inc. for the ImOn Ice Arena Facility Infrastructure Improvements project in the amount of $775,080. Change Order No. 1 includes the scope changes listed below for a total amount of $94,393.

No. Description PriceCOR 20318-01 Not accepted by City $0COR 20318-02 Replace two (2) condenser water 3-way valves $9,970COR 20318-03 Flag and report any additional malfunctioning valves $7,496

COR 20318-04 Remove/replace block wall w/ dbl doors to allow access to chiller; remove/relocate refrigerant detection & light switches $16,176

COR 20318-05 Replace refrigerant gas detection sensor $4,772COR 20318-06 Modify pump placement and piping to maintain clearance $52,895COR 20318-07 Provide and control additional unit heaters for DDC system $3,084

Total amount for this Change Order No. 1 not to exceed: $94,393

Summary of Contract to Date:Price Description

Original Contract $775,080 Resolution No. 0632-05-20Amendment No. 1 $94,393 Add labor and materials for COR 01-07Total $869,473 Not to exceed, except by written amendment

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Change Order No. 1 as described herein.



17n17n




Recommended by Council Committee: NoExplanation: NA

PURFIN

FMSAUD FILE

PUR0420-191555085


WHEREAS, the City of Cedar Rapids and Modern Piping, Inc. are parties to a contract for the ImOn Ice Arena Facility Infrastructure Improvements project; and

WHEREAS, both parties have agreed to amend the contract to reflect the following scope changes in the amount of $94,393:

No. Description PriceCOR 20318-01 Not accepted by City $0COR 20318-02 Replace two (2) condenser water 3-way valves $9,970COR 20318-03 Flag and report any additional malfunctioning valves $7,496

COR 20318-04 Remove/replace block wall w/ dbl doors to allow access to chiller; remove/relocate refrigerant detection & light switches $16,176

COR 20318-05 Replace refrigerant gas detection sensor $4,772COR 20318-06 Modify pump placement and piping to maintain clearance $52,895COR 20318-07 Provide and control additional unit heaters for DDC system $3,084

Total amount for this Change Order No. 1 not to exceed: $94,393

AND WHEREAS a summary of the Contract is as follows:

Price DescriptionOriginal Contract $775,080 Resolution No. 0632-05-20Change Order No. 1 $94,393 Add labor and materials for COR 01-07Total $869,473 Not to exceed, except by written amendment

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Change Order No. 1 to amend the contract as described herein.

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature





Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 12 in the amount of $16,408.65 with Peterson Contractors, Inc. for the Czech Village Levee & Gatewells – 16th Avenue SW to Bowling Street SW project (original contract amount was $4,719,031.25; total contract amount with this amendment is $5,136,627.03).CIP/DID #3313530-21


Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.

New Item: Patches, Full Depth is to repair two manhole box outs located in Bowling St. Additional ADA Signage at Kayak Launch is due to the expanded detention basin.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 12 submitted by Peterson Contractors, Inc.




Budget Information: GRI


Recommended by Council Committee: YesExplanation: Flood Control Committee reviewed this project, but a vote was not requested as the project is in accordance with the adopted FCS Master Plan.

17o17o17o

ENGFIN

AUD FILE3313530-21

7972


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 12 in the amount of $16,408.65 with Peterson Contractors, Inc. for the Czech Village Levee & Gatewells – 16th Avenue SW to Bowling Street SW project, Contract No. 3313530-21. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $4,714,031.25 Original Incentive Value 5,000.00Change Order No. 1 (85,644.31)Change Order No. 2 195,810.02Change Order No. 3 17,827.43Change Order No. 4 5,055.40Change Order No. 5 24,294.84Change Order No. 6 31,113.95Change Order No. 7 797.50Change Order No. 8 10,781.40Change Order No. 9 5,768.40Change Order No. 10 43,968.09Change Order No. 11 151,414.41Change Order No. 12 16,408.65Amended Contract Amount $5,136,627.03


PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

Cedar River

Cedar River

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Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 7 in the amount of $2,496.72 with Rathje Construction Company for the 2019 City Pavement Maintenance: 3rd Avenue SE: 5th Street to 19th Street; 3rd Street SE: 5th Avenue to 8th Avenue; 12th Avenue SE: 2nd Street to 7th Street; 6th Street SW: 66th Avenue to 76th Avenue project (original contract amount was $1,992,695.54; total contract amount with this amendment is $2,234,870.75).CIP/DID #301951-01



Action/Recommendation: The Public Works Department recommends approval of Change Order No. 7 submitted by Rathje Construction Company.




Budget Information: 301/301000/301951 NA; 301/301000/3012155 SLOST;625/625000/6250051-2016041-05 NA



17p17p17p

ENGFIN

AUD FILE301951-01

7970


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 7 in the amount of $2,496.72 with Rathje Construction Company for the 2019 City Pavement Maintenance: 3rd Avenue SE: 5th Street to 19th Street; 3rd Street SE: 5th Avenue to 8th Avenue; 12th Avenue SE: 2nd Street to 7th Street; 6th Street SW: 66th Avenue to 76th Avenue project, Contract No. 301951-01. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $1,962,695.54 Original Incentive Value 30,000.00Change Order No. 1 190,666.09Change Order No. 2 10,618.42Change Order No. 3 15.344.10Change Order No. 4 14,277.20Change Order No. 5 8,450.86Change Order No. 6 321.82Change Order No. 7 2,496.72Amended Contract Amount $2,234,870.75

General ledger coding for this Change Order to be as follows: $100 301-301000-7970-3012155; $2,396.72 301-301000-30185-301951

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

2019 CITY PAVEMENT MAINTENANCE: 3RD AVENUE

SE: 5TH STREET TO 19TH STREET; 3RD STREET SE: 5TH

AVENUE TO 8TH AVENUE; 12TH AVENUE SE: 2ND

STREET TO 7TH STREET; 6TH STREET SW: 66TH

AVENUE TO 76TH AVENUE

3RD AVE SE, 5TH TO 19TH

PROJECT #301951-01

3RD ST SE, 5TH TO 8TH

12TH AVE SE, 2ND TO 7TH

6TH ST SW, 66TH TO 76TH





Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 18 Final Rev 2 deducting the amount of $247,699.93 with Rathje Construction Company for the Center Point Road NE from 29th Street to 32nd Street Pavement Rehabilitation and Oakland Road NE from H Avenue to 32nd Street One-Way to Two-Way Conversion project (original contract amount was $3,080,065.93; total contract amount with this amendment is $3,654,250.61) (Paving for Progress).CIP/DID #3012148-06


Background This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions. Street signs at 32nd St & Carlisle St NE were in poor condition and required replacement, the new westbound lane designation sign needed to be relocated to meet clear zone requirements behind the curb, and the yield sign at the northwest corner of Center Point Rd & 32nd St had to be relocated because semi-trucks were running it over in the current location. Newly placed truck apron pavement also made a Clean Break surface mount system necessary.





Budget Information:301/301000/3012148 SLOST625/6250000/6250051-2017021 NA625/6250000/6250051-2018058 NA

17q17q17q

ENGFIN

AUD FILE3012148-06

7970


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 18 Final deducting the amount of $247,699.93 with Rathje Construction Company for the Center Point Road NE from 29th Street to 32nd Street Pavement Rehabilitation and Oakland Road NE from H Avenue to 32nd Street One-Way to Two-Way Conversion project, Contract No. 3012148-06. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $2,990,065.93Original Incentive Value 90,000.00Change Order No. 1 90,327.20Change Order No. 2 108,995.00Change Order No. 3 4,684.95Change Order No. 4 15,424.20Change Order No. 5 44,222.55Change Order No. 6 Rev. 52,979.49Change Order No. 7 50,543.36Change Order No. 8 34,647.38Change Order No. 9 58,128.55Change Order No. 10 55,839.54Change Order No. 11 95,406.09Change Order No. 12 117,869.24Change Order No. 13 (13,573.00)Change Order No. 14 112,768.08Change Order No. 15 18,170.75Change Order No. 16 13,649.07 Change Order No. 17 51,802.16Change Order No. 18 Final (247,699.93) Removal of Original Incentive Value (90,000.00)Amended Contract Amount $3,654,250.61

General ledger coding for this Change Order to be as follows: ($99,412.71) 301-301000-7970-3012148; ($550) 625-625000-6250051-622017021; ($140,637.22) 625-625000-6250051-6252018058; ($7,100) 655-655000-65585-6550043

PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

CENTER POINT ROAD NE FROM 29TH STREET TO

32ND STREET PAVEMENT REHABILITATION AND

OAKLAND ROAD NE FROM H AVENUE TO 32ND

STREET ONE-WAY TO TWO-WAY CONVERSION

PROJECT AREAS





Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 3 in the amount of $6,313.51 with Rathje Construction Company for the O Avenue NW Improvements Phase II & III from Edgewood Road NW to 16th Street NW project (original contract amount was $8,571,345.88; total contract amount with this amendment is $8,638,543.94). (Paving for Progress)CIP/DID #3012121-03


Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.Additional Temporary Aggregate Surfacing was needed to maintain access to properties.





Budget Information: 301-301000-3012121 SLOST, RUT; 625-625000-6250051-2015017 NA; 655-655000-6550064 NA; 304-304000-304510 NA



17r17r17r

ENGFIN

AUD FILE3012121-03

7970


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 3 in the amount of $6,313.51 with Rathje Construction Company for the O Avenue NW Improvements Phase II & III from Edgewood Road NW to 16th Street NW, Contract No. 3012121-03. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $8,341,345.88 Original Incentive Value 230,000.00Change Order No. 1 60,094.15Change Order No. 2 790.40Change Order No. 3 6,313.51Amended Contract Amount $8,638,543.94


PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

O AVENUE NW IMPROVEMENTS PHASE II & III FROM

EDGEWOOD ROAD NW TO 16TH STREET NW

PROJECT AREA





Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 3 in the amount of $6,057.70 with Ti-Zack Concrete, Inc. for the 2020 Curb Ramp Repair: Bid Package #2 project (original contract amount was $1,437,936; total contract amount with this amendment is $1,585,646.50).CIP/DID #3016016-21

EnvisionCR Element/Goal: StrengthenCR Goal 2: Improve the quality and identity of neighborhoods and key corridors.

Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions. Street was undermining at the NW corner of N St and 16th Ave SW due to cracked pavement and ramps that were removed. Contractor backfilled area with Flowable Mortar.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 3 submitted by Ti-Zack Concrete, Inc.




Budget Information: 301/301000/3016016 18401 ADA



17s17s17s

ENGFIN

AUD FILE3016016-21

18401


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 3 in the amount of $6,057.70 with Ti-Zack Concrete, Inc. for the 2020 Curb Ramp Repair: Bid Package #2, Contract No. 3016016-21. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $1,437,936.00Change Order No. 1 126,957.00Change Order No. 2 14,695.80Change Order No. 3 6,057.70Amended Contract Amount $1,585.646.50


PASSED_DAY_TAG


MayorSignature

Attest:

ClerkSignature

3016016

2020 CURB RAMP REPAIR: BID PACKAGE NO. 2 500FEET0


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Council Agenda Item Cover SheetSubmitting Department: Water

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: 319-538-1059E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsChange Order No. 6 in the amount of $4,157.88 with Tricon General Construction, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project (original contract amount was $455,000.00; total contract amount with this amendment is $752,394.30).

CIP/DID #6250060-02


Background: Contract Change Order No. 6 is to adjust the contract price based on additional work needed for the project and time extensions approved to complete the project. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.

Action / Recommendation: The Utilities Department – Water Division staff recommends approval of Change Order No. 6 in the amount of $4,157.88 with Tricon General Construction, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project and that the City Manager and City Clerk be authorized to execute said Change Order.

Alternative Recommendation: None

Time Sensitivity:


Budget Information: This CIP project is coded to 553000-625-625000-x-x-6250060.

Local Preference Policy: NoExplanation: Capital Improvement Projects are not subject to local preference policy.


17t17t

WTRFIN

AUD FILE6250060-02


WHEREAS, Tricon General Construction, Inc. was awarded the J Avenue Water Treatment Plant Laboratory Improvements project (Contract No. 6250060-02) by Resolution No. 1493-11-18 on November 27, 2018, and

WHEREAS, the Utilities Department – Water Division requested changes to the contract plans and specifications for the J Avenue Water Treatment Plant Laboratory Improvements project, and

WHEREAS, Change Order No. 6 is to adjust the contract price based on additional work needed for the project and time extension to complete the project. The items are for changes to the scope of work that were not included in the Contract Documents.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Change Order No. 6 in the amount of $4,157.88 with Tricon General Construction, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project (Contract No. 6250060-02) be hereby approved and that the City Manager and City Clerk be authorized to execute said Change Order.

A cost summary of the contract changes for this project is as follows:

Original Contract Amount $455,000.00Change Order No. 1 +157,232.87Change Order No. 2 + 8,346.72Change Order No. 3 +103,718.29Change Order No. 4 + 0Change Order No. 5 + 23,938.54Change Order No. 6 + 4,157.88Amended Contract Amount $752,394.30

To be funded from the Utilities Department – Water Division Capital Improvement budget and coded to 553000-625-625000-x-x-6250060-N/A.

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ClerkSignature





Description of Agenda Item: Purchases, contracts and agreementsAuthorizing execution of Change Order No. 5 in the amount of $19,060.83 with Tricon General Construction for the NW Gateway/Memorial Plaza project (original contract amount was $366,100; total contract amount with this amendment is $426,376.91).CIP/DID #307233-01

EnvisionCR Element/Goal: StrengthenCR Goal 2: Improve the quality and identity of neighborhoods and key corridors.

Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions. One tree near the wave wall was replaced due to being burnt. The underground lighting near the wave wall will be replaced with sealed fixtures to prevent moisture intrusion ad premature expiration.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 5 submitted by Tricon General Construction.


Time Sensitivity: NormalResolution Date: August 11, 2020Budget Information: 307233 – Consolidated Central TIFLocal Preference Policy: NA

Explanation: NARecommended by Council Committee: YesExplanation: Flood Control Committee reviewed concept and recommended its approval to full City Council, before it voted to approve plans and specifications. No review by Committee was made relative to bid vs. cost opinion.

17u17u17u

ENGFIN

AUD FILE307233-01


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 5 in the amount of $19,060.83 with Tricon General Construction for the NW Gateway/Memorial Plaza, Contract No. 307233-01. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $350,600.00 Original Incentive Value 15,500.00Change Order No. 1 7,080.78Change Order No. 2 (9,019.24)Change Order No. 3 36,583.16Change Order No. 4 6,571.38Change Order No. 5 19,060.83

Amended Contract Amount $426,376.91

General ledger coding for this Change Order to be as follows: $19,060.83 307-307000-307233 NA

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Submitting Department: Community Development - Housing

Presenter at Meeting: Sara Buck

Contact Person: Jennifer Pratt Cell Phone Number: 319-538-2552E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing the submission of a grant application and execution of a grant agreement with the U.S. Department of Housing and Urban Development for funding of two Housing and Family Self-Sufficiency (FSS) Program Coordinators.CIP/DID #OB375326

EnvisionCR Element/Goal: StrengthenCR Goal 4: Create a city that is affordable and accessible to all members of the community.

Background: The Family Self-Sufficiency Program (FSS) is a voluntary program available only to Section 8 HUD participants. The FSS mission is to assist housing participants in becoming economically self-sufficient from Federal and State assistance programs, and to help improve their quality of life. During a five-year period, participants receive additional referral services for education and employment, as well as for personal needs, such as health care. As a family’s income increases, escrow is earned, which the family will receive once meeting all of their goals and graduate from the program. The grant covers the administrative costs for the equivalent of two full-time FSS Coordinator salaries. There will be no City funds used for this program as the FSS grant program is budget neutral.

Program features: Development of a five-year contract to set goals to address personal needs and

barriers as families move to higher income levels. Connections with available community resources. Assistance in increasing families’ personal and employment needs. Opportunity to build an Escrow Savings Account based on increase in household

earnings.

Action/Recommendation: City staff recommends approval of the Resolution.


Time Sensitivity: Grant application is due to HUD by August 20, 2020


Budget Information: N/A

17v17v

CDFFIN

AUD FILEOB375326


WHEREAS, the City of Cedar Rapids, Iowa, currently administers a Section 8 Housing Choice Voucher Program funded through the U.S. Department of Housing and Urban Development, and

WHEREAS, the Section 8 Housing Choice Voucher Program is required to administer a Family Self-Sufficiency Program for participating Family Self-Sufficiency families, and

WHEREAS, the U.S. Department of Housing and Urban Development is accepting funding applications for two (2) Family Self-Sufficiency Coordinators to administer the program,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, acting as the local governing body, that Staff is authorized to submit a funding application for the Section 8 Housing Choice Voucher Program Family Self-Sufficiency Program Coordinators, to the U.S. Department of Housing and Urban Development through the Public and Indian Housing Grants Management Center.

BE IT FURTHER RESOLVED that:

1. If a grant award is received, the City Manager or designee is hereby authorized to execute a grant agreement and all other necessary documentation with the U.S. Department of Housing and Urban Development.

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Presenter at Meeting: John Witt, P.E., PTOE


Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing the application for a Transportation Safety Improvement Program grant from the Iowa Department of Transportation for transportation improvements at the intersection of Ellis Boulevard and F Avenue NW.CIP/DID #301963-00


Background: The Iowa Department of Transportation (IADOT) has established the Transportation Safety Improvement Program (TSIP), which provides funding for locations where vehicular safety is a concern and documented. The intersection of Ellis Boulevard and F Avenue NW is currently a traffic signal-controlled intersection. This intersection has been identified as a location where vehicular safety can be improved with the installation of a roundabout.

Action/Recommendation: The Public Works Department recommends approving the application for TSIP grant funding from the IADOT, which will be used to install a roundabout at the intersection of Ellis Boulevard and F Avenue NW.

Alternative Recommendation: Should the Council determine not to approve this resolution, application for TSIP grant funding will not be submitted to the IADOT and the intersection will be funded through the general capital improvement program.






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301963-00


RESOLUTION AUTHORIZING APPLICATION FOR A TRAFFIC SAFETY IMPROVEMENT PROGRAM (TSIP) GRANT FOR THE CONSTRUCTION OF ELLIS BOULEVARD NW AND F AVENUE INTERSECTION IMPROVEMENT

PROJECT (CIP NO. 301963-00)

WHEREAS, the Iowa Department of Transportation has established the Transportation Safety Improvement Program (TSIP), which provides funding for locations where vehicular safety is a concern and documented, and

WHEREAS, the City of Cedar Rapids has identified the Ellis Boulevard and F Avenue NW intersection as a location where vehicular safety could be improved and funded with the TSIP grant, and

WHEREAS, the improvements converting the existing traffic signal controlled intersection to a roundabout will help reduce crashes and improve traffic operations, and

WHEREAS, the City of Cedar Rapids Public Works Department recommends approval of this resolution.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA,

1. Supports the submission of a Traffic Safety Improvement Program Grant application for the improvement of the Ellis Boulevard and F Avenue NW intersection.

2. The City Manager is authorized and directed to execute any and all application materials required for submission.

3. Contingent upon approval of the TSIP funds from the Iowa Department of Transportation, the City Manager is authorized and directed to execute an agreement with the Iowa Department of Transportation for award of funds to the City of Cedar Rapids.

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1ST AVE W

Ellis Boulevard and F Avenue NWIntersection Improvement

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Submitting Department: Parks

Presenter at Meeting: Scott Hock


Description of Agenda Item: CONSENT AGENDAResolution authorizing the Mayor to sign and the Parks & Recreation Department to submit a grant application to the Iowa Department of Natural Resources for a REAP Grant to fund adventure play structure, naturalized play elements, nature trails, outdoor classroom, birding station and prairie at Hughes Park. Upon award, authorization is granted for the City Manager or his designee to sign and execute all other document components relating to the grant.CIP/DID #307232-1

EnvisionCR Element/Goal: GreenCR Goal 2: Have the best parks, recreation and trails system in the region.

Background: In the fall of 2015, the City of Cedar Rapids Parks and Recreation was awarded a $300,000 grant from Iowa’s Resource Enhancement and Protection program (REAP). The funds were awarded to acquire over seven acres of property for the purpose of creating a neighborhood park in the southwest quadrant of Cedar Rapids, an area determined as having a deficiency in green space in the Department’s Master Plan. After the property was purchased in 2016 for $403,000, the Parks and Recreation Department hired Snyder & Associates, Inc. to develop a park design that incorporates landmark trees into a naturalized park with trails, native prairie, interpretive signage and natural playscapes. In 2019, the City completed Phase I of park development to include the infrastructure elements such as utility connections, fencing, parking lot for 20 vehicles and ADA accessible sidewalks that will provide safe access to pedestrians. If awarded, this grant money would be applied towards the planned Phase II Adventure play structure, naturalized play elements, nature trails, outdoor classroom, birding station and prairie.

Action/Recommendation: The Parks and Recreation Department recommends approval of the Resolution to submit the Resource Enhancement and Protection Fund (REAP) Grant Agreement.

Alternative Recommendation: If Council does not approve, the City will not have the opportunity to receive the funds.



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Budget Information: 307-307000-307232 – Parks CIP



PKSFIN

AUD FILE307232-1


BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Mayor be authorized to sign and the Parks & Recreation Department hereby be authorized to submit a grant application to the Iowa Department of Natural Resources for a REAP Grant to help fund Hughes Park planned phase II adventure play structure, naturalized play elements, nature trails, outdoor classroom, birding station and prairie.

BE IT FURTHER RESOLVED, that should the grant be awarded, authorization is hereby granted for the City Manager or his designee to sign and execute the Iowa Department of Natural Resources Resource Enhancement and Protection Fund (REAP) Grant Agreement including any and all assurances, certificates, or other document components as may be directly related to stipulated items, conditions, etc., or indirectly related for compliance with other applicable laws, regulations, etc., which may (now or hereafter) affect the subject provision of the grant.

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Submitting Department: Police

Presenter at Meeting: Sgt. Laura Faircloth

Contact Person: Chief Jerman Cell Phone Number: 319-640-5518E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDAResolution authorizing the City Manager and City Clerk to execute an Agreement between the Cedar Rapids Community School District, and the City of Cedar Rapids for Police PAL Programming for the term August 1, 2020 to July 31, 2021.CIP/DID #PD0011


Background: The Cedar Rapids Police Department will provide police officers to act as liaisons in the Cedar Rapids Community School District’s elementary schools. The officers will interact with students and staff in the buildings to teach safety lessons, build positive relationships with constituents, and be accessible to school administrators and staff to assist school administrators in difficult interactions with the public.

Action/Recommendation: The Police Department recommends the City Council authorize the City Manager and City Clerk to execute the Agreement, renewing the Police PAL Program with the Cedar Rapids Community School District.


Time Sensitivity: NA.





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PD0011


WHEREAS, the City of Cedar Rapids and the Cedar Rapids Community School District (CRCSD) share a mutual desire to provide law enforcement and related services to the public schools within the City to interact with students and staff in the buildings to teach safety lessons, build positive relationships with constituents, and be accessible to school administrators and staff to assist school administrators in difficult interactions with the public, and

WHEREAS, the CRCSD and the City of Cedar Rapids have discerned the need to continue the Police PAL Program for the public school system within the City of Cedar Rapids, Iowa, for the term of August 1, 2020 through July 31, 2021 in order to provide a cooperative approach toward addressing the desires of both parties as hereinafter described, and

WHEREAS, the CRCSD and the City of Cedar Rapids recognize the potential outstanding benefits of the Police PAL Program to the citizens of Cedar Rapids, Iowa,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are hereby authorized to execute the Agreement with the Cedar Rapids Community School District.

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Purchase Agreement in the amount of $118,000 and accepting a Permanent Easement for Recreational Trail, and a Temporary Construction Easement, from Hawkeye Oil Company from land located at 380 Blairs Ferry Road NE in connection with the Lindale Trail Phase I from Council Street to East of C Avenue NE project.CIP/DID #325071-00


Background: City Council previously approved funding towards the Lindale Trail Phase I from Council Street to East of C Avenue NE project.

The permanent easement for recreational trail and temporary construction easement are required to accommodate the proposed improvements. The project includes trail construction primarily along the abandoned Canadian National Railroad right-of-way with a short stretch along Blairs Ferry Road NE and connection at C Avenue NE. Traffic signal improvements and streetscape at and along the C Avenue NE and Blairs Ferry Road intersection are included.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $118,000 and accepting a Permanent Easement for Recreational Trail, and a Temporary Construction Easement, from Hawkeye Oil Company (formerly Inland Transport Company).

Alternative Recommendation: Do not proceed with acquiring the proposed easements and direct City staff to abandon or redesign the proposed Lindale Trail Phase I from Council Street to East of C Avenue NE improvements.

Time Sensitivity: NormalResolution Date: August 11, 2020Budget Information: 325/325000/325071 NALocal Preference Policy: NA

Explanation: Local Preference Policy does not apply to the acquistion of right-of-way.Recommended by Council Committee: NA

Explanation: NA

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325071-00


WHEREAS, the Public Works Director has determined the need exists for a permanent easement for recreational trail, and a temporary construction easement, to accommodate the proposed facilities, and

WHEREAS, Hawkeye Oil Company (formerly Inland Transport Company) of 572 10th Street SW, Cedar Rapids, Iowa, 52404, OWNER of the real property known and described as:

See Attached Permanent Easement Exhibit

has agreed to convey the necessary permanent easement for recreational trail and temporary construction easement from land located at 380 Blairs Ferry Road NE, to the City of Cedar Rapids for consideration as follows:

Permanent Easement $28,240Temporary EasementDamages

$5,000$84,760______

TOTAL $118,000

, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the permanent easement for recreational trai,l and temporary construction easement, in accordance with the terms set forth in the Purchase Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for the Lindale Trail Phase I from Council Street to East of C Avenue NE project (Fund 325, Dept ID 325000, Project 325071 NA),

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are hereby authorized to execute the Purchase Agreement as described herein, and

BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Construction Easement are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City of Cedar Rapids Finance Director be authorized to issue payment per the Allocation of Proceeds, and

BE IT FURTHER RESOLVED that the Permanent Easement for Recreational Trail from Hawkeye Oil Company (formerly Inland Transport Company) be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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1000

325071

LINDALE TRAIL EXTENSION (PHASE I) FROM COUNCIL STREET NE TO EXISTING TRAIL JUST EAST OF C AVENUE NE

PROJECT NO. TAP-U-1187 (792) -- 81-57FEET0


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Presenter at meeting: Rita Rasmussen RA/WA


Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of Agreements for Temporary Construction Easement from multiple owners and land in connection with the Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project (Paving for Progress). CIP/DID #3012148-00


Background: In a previous fiscal year, City Council approved funding towards the Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project. These temporary easements for construction are required to accommodate this project. Compensation amounts offered to owners listed on Exhibit “A” attached to the Resolution are based on appraisals of the subject properties or comparisons of similar properties provided by a qualified appraiser’s recommendation hired by the City.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of the Agreements for Temporary Construction Easement and accepting of the Agreements for Temporary Construction Easement from the properties for the amounts noted on Exhibit “A”.

Alternative Recommendation: Do not proceed with acquiring the proposed temporary easements for construction and direct City staff to abandon or reconfigure the proposed project.




Local Preference Policy: NAExplanation: Local Preference Policy does not apply to the acquisition of easements.


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WHEREAS, the Public Works Director has determined the need for temporary construction easements exist in order to accommodate the proposed facilities, and

WHEREAS, the owners of the real property located on the proposed project have agreed to convey the necessary temporary construction easements to the City of Cedar Rapids as outlined on the attached Exhibit “A”, and

WHEREAS, the Public Works Director recommends the City enter into agreements to purchase the temporary construction easements in accordance with the terms set forth in the Agreements for Temporary Construction Easement from owners as listed on Exhibit “A”, and

WHEREAS, the City Council has allocated Capital Improvement funds for Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project (Fund 301, Dept. ID 301000, Project, 3012148 SLOST),

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are hereby authorized to execute the Agreements for Temporary Construction Easement as described herein, and

BE IT FURTHER RESOLVED that the Agreements for Temporary Construction Easement are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City of Cedar Rapids Finance Director be authorized to issue payment per the Allocation of Proceeds.

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Exhibit A

CIP #3012148-00Oakland Road NE and Old Marion Road NE from Center Street to Regent Street Pavement Reconstruction project

PARCEL PROPERTY OWNER MAILING ADDRESS: SUBJECT PROPERTY TAKING Compensation Amount:

94 Alex Zoll and Aryn Zoll 1420 Hollywood Blvd NECedar Rapids, IA 52402

1420 Hollywood Blvd NE Temporary Easement $285

110 Amy Baldus 1423 34th Street NECedar Rapids, IA 52402

1423 34th Street NE Temporary Easement $160

114 Tracy Klein and Linda Klein 4555 Jordans Grove RdCentral City, IA 52214 3327 Oakland Road NE Temporary Easement $55

OAKLAND ROAD NE AND OLD MARION ROAD NE FROM CENTER STREET TO REGENT STREET PAVEMENT RECONSTRUCTION

PROJECT AREA

PROJECT #3012148-00



Presenter at meeting: Rita Rasmussen, SR/WA


Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Purchase Agreement in the amount of $515 and accepting a Temporary Construction Easement from APS CR LLC, from land located at 316 9th Avenue SE in connection with the 9th Avenue SE Improvements project.CIP/DID #301989-00


Background: In a previous fiscal year, City Council approved funding towards the 9th Avenue SE Improvements project.

This easement is required to accommodate the proposed 9th Avenue SE Improvements project, which includes street reconstruction, water main replacement, sanitary sewer replacement, storm sewer improvements, and the addition of sidewalk and ADA curb ramps. Compensation amounts proposed are based on comparisons of similar properties to the subject property provided by a qualified appraiser hired by the City.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $515 and accepting a Temporary Construction Easement from APS CR LLC.

Alternative Recommendation: Do not proceed with acquiring the proposed Temporary Construction Easement and direct City staff to abandon or reconfigure the 9th Avenue SE Improvements project.





Recommended by Council Committee: NA

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WHEREAS, the Public Works Director has determined the need exists for a Temporary Grading Easement for Construction, and

WHEREAS, APS CR LLC, 4175 NE 43rd Court, Des Moines, IA 50317, OWNER of the real property known and described as:

See attached Temporary Construction Easement Exhibit “03-T”

has agreed to convey the necessary easement from land located at 316 9th Avenue SE for the total sum of $515, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the Temporary Grading Easement for Construction in accordance with the terms set forth in the Purchase Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for the 9th Avenue SE Improvements project, (Fund 301, Dept. ID 301000, Project 301989-00, NA).


BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and


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Attest:

ClerkSignature

9TH AVENUE SE IMPROVEMENTS FROM 3RD

STREET TO RAILROAD

PROJECT AREA

PROJECT #301989-01



Presenter at meeting: Rita Rasmussen, SR/WA


Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Purchase Agreement in the amount of $1,365 and accepting a Temporary Construction Easement from O’Connell Family LLC, from land located at 311, 321, 323 & 329 9th Ave SE in connection with the 9th Avenue SE Improvements project. CIP/DID #301989-00


Background: In a previous fiscal year, City Council approved funding towards the 9th Avenue SE Improvements project.

This easement is required to accommodate the proposed 9th Avenue SE Improvements project which includes street reconstruction, water main replacement, sanitary sewer replacement, storm sewer improvements, and the addition of sidewalk and ADA curb ramps. Compensation amounts proposed are based on comparisons of similar properties to the subject property provided by a qualified appraiser hired by the City.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $1,365 and accepting a Temporary Construction Easement from O’Connell Family LLC.

Alternative Recommendation: Do not proceed with acquiring the proposed Temporary Construction Easement and direct City staff to abandon or reconfigure the 9th Avenue SE Improvements project.





Recommended by Council Committee: NA

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Explanation: NA

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WHEREAS, the Public Works Director has determined the need exists for a Temporary Grading Easement for Construction, and

WHEREAS, O’Connell Family LLC, 5023 Broadway Drive SE, Cedar Rapids, IA 52403, OWNER of the real property known and described as:

See attached Temporary Construction Easement Exhibit “01-T”

has agreed to convey the necessary easement from land located at 311, 321, 323 & 329 9th Ave SE in connection with the 9th Avenue SE for the total sum of $1,365, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the Temporary Grading Easement for Construction in accordance with the terms set forth in the Purchase Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for the 9th Avenue SE Improvements project, (Fund 301, Dept. ID 301000, Project 301989-00, NA).


BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and


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Attest:

ClerkSignature

9TH AVENUE SE IMPROVEMENTS FROM 3RD

STREET TO RAILROAD

PROJECT AREA

PROJECT #301989-01




Alternate Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of an Encroachment Agreement to permit the construction of a new sign cabinet on an existing two-steel support structure to encroach onto City-owned right-of-way located at 701 27th Avenue SW as requested by SMD,LLC. CIP/DID #ENCR-007607-2020


Background: SMD, LLC, Owners of property located at 701 27th Avenue SW, submitted a request to the City of Cedar Rapids to encroach over the City-owned right-of-way on the northeast corner of the property line located at 701 27th Avenue SW for the purpose of constructing said new sign cabinet on an existing two-steel support structure. The required fees of $250, plus $100 closing cost, have been paid to the City by the Owners.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of the Encroachment Agreement with SMD, LLC, Owners.

Alternative Recommendation: Deny request and require the new sign cabinet not encroach onto the existing public utility easement.




Local Preference Policy: NAExplanation: This does not fit the criteria outlined in the policy and, therefore, does not apply.


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AUD FILEENCR-007607-2020


WHEREAS, SMD, LLC, are the Owners of real property located at 701 27th Avenue SW, Cedar Rapids, Iowa (hereinafter Property), and

WHEREAS, the Owners requested an encroachment onto City-owned right-of-way for the purpose of constructing a new sign cabinet on an existing two-steel support structure, and

WHEREAS, the City of Cedar Rapids, an Iowa municipal corporation, 101 First Street SE, is the Owner of the right-of-way located along 701 27th Avenue SW, and

WHEREAS, the Public Works Department recommends the City enter into an agreement for the encroachment in accordance with the terms set forth in the Encroachment Agreement, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Encroachment Agreement attached hereto be accepted and that the City Manager and City Clerk are hereby authorized to execute said Encroachment Agreement, and

BE IT FURTHER RESOLVED, that the Encroachment Agreement be recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Fence Encroachment Agreement to permit the construction of a 4-foot high chain link fence to encroach onto the 10-foot public utility easement located at 195 Oklahoma Avenue SW as requested by Kurt R. Bachert and Jennifer M. Bachert. CIP/DID #BLDR-008549-2020


Background: Kurt R. Bachert and Jennifer M. Bachert, Owners of property located at 195 Oklahoma Avenue SW, submitted a request to the City of Cedar Rapids for the purpose of constructing a 4-foot high chain link fence that will encroach onto the 10-foot public utility easement along the south property line.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of the Fence Encroachment Agreement with Kurt R. Bachert and Jennifer M. Bachert, Owners.

Alternative Recommendation: Deny request and require the 4-foot high chain link fence not encroach onto the existing 10-foot utility easement.






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AUD FILEBLDR-008549-2020


WHEREAS, Kurt R. Bachert and Jennifer M. Bachert are the Owners of real property located at 195 Oklahoma Avenue SW, Cedar Rapids, Iowa (hereinafter Property), and

WHEREAS, the Owners requested an encroachment onto a 10-foot public utility easement located at 195 Oklahoma Avenue SW for the purpose of constructing a 4-foot high chain link fence, and

WHEREAS, the City of Cedar Rapids, an Iowa municipal corporation, 101 First Street SE, is the Owner of the 10-foot public utility easement located along the south Property line, and

WHEREAS, the Public Works Department recommends the City enter into an agreement for the encroachment in accordance with the terms set forth in the Fence Encroachment Agreement, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Fence Encroachment Agreement be accepted and that the City Manager and City Clerk are hereby authorized to execute said Fence Encroachment Agreement, and

BE IT FURTHER RESOLVED, that the Fence Encroachment Agreement be recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Fence Encroachment Agreement to permit the construction of a 5-foot high chain link fence to encroach onto the 10-foot public utility and drainage easement located along the east property line of 7706 Hampshire Court NE as requested by John R. and Toshie C. Bader. CIP/DID #BLDR-004151-2020


Background: John R. and Toshie C. Bader, Owners of property located at 7706 Hampshire Court NE, submitted a request to the City of Cedar Rapids for the purpose of constructing a 5-foot high chain link fence to encroach onto the 10-foot public utility and drainage easement located along the east property line of 7706 Hampshire Court NE.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of the Fence Encroachment Agreement with John R. and Toshie C. Bader, Owners.

Alternative Recommendation: Deny request and require the 5-foot high chain link fence not encroach onto the existing public utility easement.






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WHEREAS, John R. and Toshie C. Bader are the Owners of real property located at 7706 Hampshire Court NE, Cedar Rapids, Iowa (hereinafter Property), and

WHEREAS, the Owners requested an encroachment onto a 10-foot public utility and drainage easement located at 7706 Hampshire Court NE for the purpose of constructing a 5-foot high chain link fence, and

WHEREAS, the City of Cedar Rapids, an Iowa municipal corporation, 101 First Street SE, is the Owner of the 10-foot public utility and drainage easement located along the east Property line, and




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Description of Agenda Item: Purchases, contracts and agreementsResolution authorizing execution of a Fence Encroachment Agreement to permit the construction of a 4-foot high chain link fence to encroach onto the 10-foot public utility easement located along the north property line for the property located at 1703 Prairie Rose Drive SW as requested by Dale L. and Susan M. Kartman. CIP/DID #BLDR-008144-2020


Background: Dale L. and Susan M. Kartman, Owners of property located at 1703 Prairie Rose Drive SW, submitted a request to the City of Cedar Rapids for the purpose of constructing a 4-foot high chain link fence to encroach onto the 10-foot public utility easement located along the north property line of 1703 Prairie Rose Drive SW.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of the Fence Encroachment Agreement with Dale L. and Susan M. Kartman, Owners.

Alternative Recommendation: Deny request and require the 4-foot high chain link fence not encroach onto the existing public utility easement.






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WHEREAS, Dale L. and Susan M. Kartman are the Owners of real property located at 1703 Prairie Rose Drive SW, Cedar Rapids, Iowa (hereinafter Property), and

WHEREAS, the Owners requested an encroachment onto a 10-foot public utility easement located at 1703 Prairie Rose Drive SW for the purpose of constructing a 4-foot high chain link fence, and

WHEREAS, the City of Cedar Rapids, an Iowa municipal corporation, 101 First Street SE, is the Owner of the 10-foot public utility easement located along the north Property line, and




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Presenter at meeting: Dave Wallace, PE

Director: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076E-mail Address: [email protected]

Description of Agenda Item: REGULAR AGENDAReport on bids and resolution awarding and approving contract in the amount of $170,160, bond and insurance of Dave Schmitt Construction Co., Inc. for the 1st Street NW North of 1st Avenue Riverbank Stabilization project (estimated cost is $230,000).


Background:

Dave Schmitt Construction Co. Inc., Cedar Rapids, IA $170,160.00Pirc-Tobin Construction, Inc., Alburnett, IA $204,085.00Eastern Iowa Excavating & Concrete, LLC, Cascade, IA $209,489.20Borst Brothers Construction, Inc., Marion, IA $212,898.00Peterson Contractors, Inc., Reinbeck, IA $215,096.00McDermott Excavating, Dubuque, IA $227,410.00SulzCo LLC, Muscatine, IA *$234,852.00Boomerang Corp, Anamosa, IA $238,488.00

*Multiplication/Addition error found in bid

Dave Schmitt Construction Co., Inc. submitted the lowest of the bids received on July 29, 2020 for the 1st Street NW North of 1st Avenue Riverbank Stabilization project. The bid is within the approved budget. Construction work is expected to begin this summer and anticipated to be completed by September 15, 2020.

The Instructions to Bidders (Section 200 14.01) and contract documents require contractor bids based on unit price. Accordingly, the bid of Sulzco, LLC was corrected to be $232,737, based on the unit prices submitted and the correct bid quantity totals.

Action/Recommendation: The Public Works Department recommends approval of the Resolution to award and approve contract in the amount of $170,160, bond and insurance of Dave Schmitt Construction Co., Inc. for 1st Street NW North of 1st Avenue Riverbank Stabilization project.

Alternative Recommendation: If Council chooses not to award the contract for said project, the project could not go forward as proposed unless the bidding process is repeated.

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Time Sensitivity: Normal. Chapter 26.10 of the Code of Iowa requires the Bid security to be returned within 30 days after the bid opening. Deferral of the contract award after August 11, 2020 may require re-bidding and affect the construction schedule for the improvements.


Budget Information: 304, 304000, 304508 NALocal Preference Policy: NA


Explanation: NA

ENGFIN

AUD FILE304508-01


ACCEPTING PROPOSAL, AWARDING CONTRACT, APPROVING CONTRACT

WHEREAS, on July 14, 2020 the City Council adopted a motion that directed the City to post notice to bidders and publish notice of a public hearing on the plans, specifications, form of contract and cost estimate for the 1st Street NW North of 1st Avenue Riverbank Stabilization (Contract No. 304508-01) public improvement project for the City of Cedar Rapids, Iowa, and

WHEREAS, said notice to bidders was posted according to law and the notice of public hearing was published in the Cedar Rapids Gazette on July 18, 2020 pursuant to which a public hearing was held on July 28, 2020, and

WHEREAS, the following bids were received, opened and announced on July 29, 2020 by the City Engineer, or designee, and said officer has reported the results of the bidding and made recommendations thereon to the City Council at its next meeting on August 11, 2020:

Dave Schmitt Construction Co., Inc., Cedar Rapids, IA $170,160.00Pirc-Tobin Construction, Inc., Alburnett, IA $204,085.00Eastern Iowa Excavating & Concrete, LLC, Cascade, IA $209,489.20Borst Brothers Construction, Inc., Marion, IA $212,898.00Peterson Contractors, Inc., Reinbeck, IA $215,096.00McDermott Excavating, Dubuque, IA $227,410.00SulzCo LLC, Muscatine, IA $234,852.00Boomerang Corp, Anamosa, IA $238,488.00

AND WHEREAS, the Instructions to Bidders (Section 200 14.01) and contract documents require contractor bids based on unit price. Accordingly, the bid of Sulzco, LLC was corrected to be $232,737, based on the unit prices submitted and the correct bid quantity totals, and

WHEREAS, general ledger coding for this public improvement shall be as follows: $170,160 304-304000-30485-304508

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

1. The recitals contained hereinabove are found to be true and correct.

2. The previous delegation to the City Engineer, or his designee, to receive, open, and publicly announce the bids, and report the results thereof to the City Council at its next meeting is hereby ratified and approved;

3. Dave Schmitt Construction Co., Inc. is the lowest responsive, responsible bidder on said work and the City Engineer, or his designee, has recommended that the City accept its bid and award the contract to it;

4. Subject to registration with the Department of Labor, the Bid of Dave Schmitt Construction Co., Inc. is hereby accepted, with the inclusion of the incentive clause, and the contract for this public improvement is hereby awarded to Dave Schmitt Construction Co., Inc.

5. The City Manager and City Clerk are hereby directed to sign and execute a contract with said contractor for the construction of the above-described public improvements;

BE IT FURTHER RESOLVED that upon execution by the City Manager and City Clerk, said contract is approved, subject to approval of the bond and insurance by the City of Cedar Rapids Risk Manager and filing of the same with the City of Cedar Rapids Finance Director.

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CIP No. 304508

1ST STREET NW NORTH OF 1ST AVENUERIVERBANK STABILIZATION

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Presenter at meeting: Dave Wallace, PE

Director: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076E-mail Address: [email protected]

Description of Agenda Item: REGULAR AGENDAReport on bids and resolution awarding and approving contract in the amount of $369,766, bond and insurance of B.G. Brecke, Inc. for the FY21 Draintile Program project (estimated cost is $450,000). (Dave Wallace) CIP/DID #304998-07


Background:

B.G. Brecke, Inc., Cedar Rapids, IA $369,766.00Rathje Construction Co., Marion, IA $374,885.00Midwest Concrete, Inc. Peosta, IA $416,923.00Dave Schmitt Construction Co., Inc., Cedar Rapids, IA $426,964.00Eastern Iowa Excavating & Concrete, LLC, Cascade, IA $510,360.05Vieth Construction Corp., Cedar Falls, IA $627,493.75

B.G. Brecke, Inc. submitted the lowest of the bids received on July 29, 2020 for the FY21 Draintile Program project. The bid is within the approved budget. Construction work is expected to begin this summer and anticipated to be completed by June 1, 2021.

Action/Recommendation: The Public Works Department recommends approval of the Resolution to award and approve contract in the amount of $369,766, bond and insurance of B.G. Brecke, Inc. for FY21 Draintile Program project.

Alternative Recommendation: If Council chooses not to award the contract for said project, the project could not go forward as proposed unless the bidding process is repeated.

Time Sensitivity: Normal. Chapter 26.10 of the Code of Iowa requires the Bid security to be returned within 30 days after the bid opening. Deferral of the contract award after August 11, 2020 may require re-bidding and affect the construction schedule for the improvements.


Budget Information: 304/304000/304998 NA; 655/655000/6550091 NA

191919


ENGFIN

AUD FILE304998-07


ACCEPTING PROPOSAL, AWARDING CONTRACT, APPROVING CONTRACT

WHEREAS, on July 14, 2020 the City Council adopted a motion that directed the City to post notice to bidders and publish notice of a public hearing on the plans, specifications, form of contract and cost estimate for the FY21 Draintile Program (Contract No. 304998-07) public improvement project for the City of Cedar Rapids, Iowa, and

WHEREAS, said notice to bidders was posted according to law and the notice of public hearing was published in the Cedar Rapids Gazette on July 18, 2020 pursuant to which a public hearing was held on July 28, 2020, and

WHEREAS, the following bids were received, opened and announced on July 29, 2020 by the City Engineer, or designee, and said officer has reported the results of the bidding and made recommendations thereon to the City Council at its next meeting on August 11, 2020:

B.G. Brecke, Inc., Cedar Rapids, IA $369,766.00Rathje Construction Co., Marion, IA $374,885.00Midwest Concrete, Inc. Peosta, IA $416,923.00Dave Schmitt Construction Co., Inc., Cedar Rapids, IA $426,964.00Eastern Iowa Excavating & Concrete, LLC, Cascade, IA $510,360.05Vieth Construction Corp., Cedar Falls, IA $627,493.75

WHEREAS, general ledger coding for this public improvement shall be as follows: $154,470 304-304000-30485-304998; $215,296 655-655000-65585-6550091

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

1. The previous delegation to the City Engineer, or his designee, to receive, open, and publicly announce the bids, and report the results thereof to the City Council at its next meeting is hereby ratified and approved;

2. B.G. Brecke, Inc. is the lowest responsive, responsible bidder on said work and the City Engineer, or his designee, has recommended that the City accept its bid and award the contract to it;

3. Subject to registration with the Department of Labor, the Bid of B.G. Brecke, Inc. is hereby accepted and the contract for this public improvement is hereby awarded to B.G. Brecke, Inc.

4. The City Manager and City Clerk are hereby directed to sign and execute a contract with said contractor for the construction of the above-described public improvements;


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Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: (319) 538-1059E-mail Address: [email protected]

Description of Agenda Item: REGULAR AGENDAReport on bids for the Replacement of Air Compressors and Dryers project (estimated cost is $400,000) (Steve Hershner).

a. Resolution awarding and approving contract in the amount of $405,435, bonds and insurance of Modern Piping, Inc. for the Replacement of Air Compressors and Dryers project.CIP/DID #PUR0720-002; 611046


Background: A public hearing was held on July 28, 2020 for the Replacement of Air Compressors and Dryers project. This project is for the replacement of air compressors and dryers at the Water Pollution Control Facility.

Purchasing Services publicly opened the bids on Wednesday, July 29, 2020 at 11:00 am CDT. Bids were received from four Contractors. The Water Pollution Control Facility recommends award to Modern Piping, Inc. as the overall lowest responsive and responsible bidder.

A contract will be issued to Modern Piping, Inc. for the Base Bid and Option 2 for the total amount of $405,435. The project is due to be completed by November 15, 2020.

Bid Results:Company Name Location Base Bid Option 1 Option 2Modern Piping, Inc. Cedar Rapids, IA $403,150 $41,880 $2,285Winger Companies Cedar Rapids, IA $411,485 $26,400 n/aB.G. Brecke, Inc. Cedar Rapids, IA $462,200 n/a n/aTricon General Construction, Inc. Cedar Rapids, IA $488,000 $39,900 n/a

Action/Recommendation: Authorize the City Manager and the City Clerk to execute the Contract as described herein.



2020


Budget Information: 522105-611-611001-611046



August 11, 2020

TO: City Council, City of Cedar Rapids

RE: Report on bids as read for Replacement of Air Compressors and Dryers, RFB #PUR0720-002

Bids were received on Wednesday, July 29, 2020 for the Replacement of Air Compressors and Dryers project. This work mainly consists of the replacement of air compressors and dryers at the Water Pollution Control Facility.

Funding for this project is 522105-611-611001-611046.

Four bids were received on July 29, 2020. The bids have been carefully reviewed and it is recommended that the contract be awarded to Modern Piping, Inc. as the overall lowest responsive and responsible bidder. The cost of this project is $405,435 which includes the Base Bid and Option 2 as listed below.

Company Name Location Base Bid Option 1 Option 2Modern Piping, Inc. Cedar Rapids, IA $403,150 $41,880 $2,285Winger Companies Cedar Rapids, IA $411,485 $26,400 n/aB.G. Brecke, Inc. Cedar Rapids, IA $462,200 n/a n/aTricon General Construction, Inc. Cedar Rapids, IA $488,000 $39,900 n/a

Sincerely,

Rebecca JohnsonPurchasing Agent

cc: Steve Hershner

PURWPC

FINAUD FILE

PUR0720-002611046


WHEREAS, on July 14, 2020 the City Council adopted a motion that directed the City to post Notice to Bidders and publish notice of a public hearing on the specifications, form of contract and cost estimate for the Replacement of Air Compressors and Dryers project for the City of Cedar Rapids, Iowa; and

WHEREAS, said Notice to Bidders was posted according to law and the Notice of a Public Hearing was published in the Cedar Rapids Gazette on July 18, 2020 pursuant to which a public hearing was held on July 28, 2020; and

WHEREAS, the following bids were received, opened and announced on July 29, 2020 by the City Purchasing Manager, or designee, and said officer has now reported the results of the bidding and made recommendations thereon to the City Council at its next meeting on August 11, 2020:

Company Name Base Bid Option 1 Option 2Modern Piping, Inc. $403,150 $41,880 $2,285Winger Companies $411,485 $26,400 n/aB.G. Brecke, Inc. $462,200 n/a n/aTricon General Construction, Inc. $488,000 $39,900 n/a

AND WHEREAS, the general ledger coding for this public improvement project shall be as follows: $405,435, GL coding 522105-611-611001-611046.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:


2. The previous delegation to the City Purchasing Manager, or designee, to receive, open and publicly announce the bids, and report the results thereof to the City Council at its next meeting is hereby ratified and approved;

3. Modern Piping, Inc. is the lowest responsive, responsible bidder on said work and the City Purchasing Manager, or designee, has recommended that the City accept its Bid and award the contract to it;

4. Subject to approval of the Equal Employment Opportunity Officer and registration with the Department of Labor, the Bid of $405,435 is hereby accepted, and the contract for this public improvement is hereby awarded to Modern Piping, Inc.;

5. The City Manager and City Clerk are hereby directed to sign and execute a contract with said contractor for the construction of the above-described public improvements; and

BE IT FURTHER RESOLVED, that the bid securities of the unsuccessful bidders have been returned to them by the City Clerk; and


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Presenter at Meeting: Mike Silva


Description of Agenda Item: REGULAR AGENDAReport on bids for the ImOn Ice Arena Party Decks Project (estimated cost is $200,000) (Mike Silva).

a. Resolution awarding and approving contract in the amount of $191,800, bonds and insurance of Weitz Industrial, LLC for the ImOn Ice Arena Party Decks Project.CIP/DID #PUR0720-003; 555081


Background: A public hearing was held on July 28, 2020 for the ImOn Ice Arena Party Decks Project. This project is for rebid of the purchase and installation of party decks at the ImOn Ice Arena.

Purchasing Services publicly opened the bids on Wednesday, July 29, 2020 at 11:00 am CDT. Bids were received from two Contractors. The ImOn Ice Arena recommends award to Weitz Industrial, LLC as the overall lowest responsive and responsible bidder.

A contract will be issued to Weitz Industrial, LLC. The project is due to be completed by December 31, 2020.

Bid Results:Company Name Location Bid AmountWeitz Industrial, LLC Cedar Rapids, IA $191,800.00Kleiman Construction Inc. – Bid #1 Cedar Rapids, IA $193,037.99Kleiman Construction Inc. – Bid #2 Cedar Rapids, IA $218,235.39





2121

August 11, 2020

TO: City Council, City of Cedar Rapids

RE: Report on bids as read for ImOn Ice Arena Party Decks Project,RFB #PUR0720-003

Bids were received on Wednesday, July 29, 2020 for the ImOn Ice Arena Party Decks Project. This work mainly consists of the purchase and installation of party decks for the ImOn Ice arena.

Funding for this project is 555081.

Three bids were received from two vendors on July 29, 2020. The bids have been carefully reviewed and it is recommended that the contract be awarded to Weitz Industrial, LLC as the overall lowest responsive and responsible bidder. The cost of this project is $191,800.

Company Name Location Bid AmountWeitz Industrial, LLC Cedar Rapids, IA $191,800.00Kleiman Construction Inc. – Bid #1 Cedar Rapids, IA $193,037.99Kleiman Construction Inc. – Bid #2 Cedar Rapids, IA $218,235.39

Sincerely,

Rebecca JohnsonPurchasing Agent

cc: Mike Silva, Erik Hudson

PURFIN


555081


WHEREAS, on July 14, 2020 the City Council adopted a motion that directed the City to post Notice to Bidders and publish notice of a public hearing on the specifications, form of contract and cost estimate for the ImOn Ice Arena Party Decks Project for the City of Cedar Rapids, Iowa; and


WHEREAS, the following bids were received, opened and announced on July 29, 2020 by the City Purchasing Manager, or designee, and said officer has now reported the results of the bidding and made recommendations thereon to the City Council at its next meeting on August 11, 2020:

Company Name Bid AmountWeitz Industrial, LLC $191,800.00Kleiman Construction Inc. – Bid #1 $193,037.99Kleiman Construction Inc. – Bid #2 $218,235.39

AND WHEREAS, the general ledger coding for this public improvement project shall be as follows: $191,800, GL coding 555081.




3. Weitz Industrial, LLC is the lowest responsive, responsible bidder on said work and the City Purchasing Manager, or designee, has recommended that the City accept its Bid and award the contract to it;

4. Subject to approval of the Equal Employment Opportunity Officer and registration with the Department of Labor, the Bid of $191,800 is hereby accepted, and the contract for this public improvement is hereby awarded to Weitz Industrial, LLC;




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Attest:

ClerkSignature



Presenter at Meeting: Steve Krug

Contact Person: Scott Hock Cell Phone Number: 319-538-8256 E-mail Address: [email protected]

Description of Agenda Item: REGULAR AGENDA Report on bids for the Twin Pines Miniature Golf Course project (estimated cost is $560,000) (Scott Hock).

a. Resolution awarding and approving contract in the amount of $553,000, bonds andinsurance of Harris Miniature Golf Courses, Inc. for the Twin Pines Miniature Golf Course project. CIP/DID PUR0720-001; 695139


Background: A public hearing was held on July 28, 2020 for the Twin Pines Miniature Golf Course project. This project is to provide and install a miniature golf course at Twin Pines Golf Course for the Parks and Recreation Department.

Purchasing Services publicly opened the bids on August 5, 2020 at 11:00 am CDT. Bids were received from three (3) Contractors. The submittal from Adventure Golf & Sports, Inc. was deemed non-responsive. The Parks and Recreation Department recommends award to Harris Miniature Golf Courses, Inc. including the add alternate of the 9ft waterfall as the overall lowest responsive and responsible bidder.

A contract will be issued to Harris Miniature Golf Courses, Inc. The project is due to be completed by November 20, 2020.

Bid Results:

Company Name Location Price

Harris Miniature Golf Courses, Inc. Wildwood, NJ $538,000 Add Alternate (9ft waterfall): $15,000

Total Bid: $553,000

COST of Wisconsin, Inc. Jackson, WI $777,655

Adventure Golf & Sports, Inc. Traverse City, MI Non-Responsive


22

Alternative Recommendation: Time Sensitivity: Medium Resolution Date: August 11, 2020 Budget Information: 695139 Local Preference Policy: No

Explanation: Public Improvement Project Recommended by Council Committee: No

Explanation: NA

August 11, 2020 TO: City Council, City of Cedar Rapids RE: Report on bids as read for Twin Pines Miniature Golf Course Project, RFB #PUR0720-001; 695139 Bids were received on August 5, 2020 for the Twin Pines Miniature Golf Course project. This project is to provide and install a miniature golf course at Twin Pines Golf Course for the Parks and Recreation Department. Funding for this project is 695139. Three bids were received on August 5, 2020. The submittal from Adventure Golf & Sports, Inc. was deemed non-responsive. The Parks and Recreation Department recommends award to Harris Miniature Golf Courses, Inc. including the add alternate of the 9ft waterfall as the overall lowest responsive and responsible bidder. Company Name Location Price

Harris Miniature Golf Courses, Inc. Wildwood, NJ $538,000 Add Alternate (9ft waterfall): $15,000

Total Bid: 553,000

COST of Wisconsin, Inc. Jackson, WI $777,655

Adventure Golf & Sports, Inc. Traverse City, MI Non-responsive

Sincerely,

Heather Mell

Heather Mell, CPPB Purchasing Agent cc: Steve Krug

PURPKSFIN


695139


WHEREAS, on July 14, 2020 the City Council adopted a motion that directed the City to post Notice to Bidders and publish notice of a public hearing on the specifications, form of contract and cost estimate for the Twin Pines Miniature Golf Course public improvement project (Contract No. PUR0720-001; 695139) for the City of Cedar Rapids, Iowa; and


WHEREAS, the following bids were received, opened and announced on August 5, 2020 by the City Purchasing Manager, or designee, and said officer has now reported the bids thereon to the City Council at its next meeting on August 11, 2020; and

Company Name Location PriceHarris Miniature Golf Courses, Inc. Wildwood, NJ $538,000

Add Alternate (9ft waterfall): $15,000Total Bid: $553,000

COST of Wisconsin, Inc. Jackson, WI $777,655Adventure Golf & Sports, Inc. Traverse City, MI Non-responsive

AND WHEREAS, the general ledger coding for this public improvement project shall be as follows: $553,000 - 695139




3. Harris Miniature Golf Courses, Inc.is the lowest responsive, responsible bidder on said work and the City Purchasing Manager, or designee, has recommended that the City accept its Bid and award the contract to it;

4. Subject to approval of the Equal Employment Opportunity Officer and registration with the Department of Labor, the Bid of Harris Miniature Golf Courses, Inc.is hereby accepted, and the contract for this public improvement is hereby awarded to Harris Miniature Golf Courses, Inc.;




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