5S – Workplace Organisation

www.optimumfx.com

Intent of session

• To explain the stages involved in implementing 5S

• To understand how you and your teams can benefit from using this method

• To help identify opportunities where this can help you

What Is 5S?

• 5S is a method for creating and maintaining an organised, clean and high performing workplace

• The basis for improvement programmes

• Five stages, translated from the Japanese:Seiri SortSeiton Set in OrderSeiso SweepSeiketsu StandardiseShitsuke Sustain

Why Use 5S?

What does the image tell you about this factory?

What impressions would you have as a visitor?

What would it be like to work there?

Why Use 5S?Do we want to work like this ? Or like this ?

Why Use 5S?

5S Element Waste Elimination/Improvement Deliverable

Sort Elimination of finding and part selection errors

Reduced costs, improved quality

Set in Order Elimination of finding and part selection errors, reduced motion and non-conformances

Reduced costs, improved safety, quality

Sweep Improved safety, equipment knowledge, preventative maintenance

Improved safety, quality

Standardise Increased equipment life, higher morale, cleaner environment, visibility of non-conformances

Improved quality, consistent delivery, improved safety

Sustain Improved morale, sense of ownership Consistency, visible evidence of sustained improvement

Benefits for the Organisation

• Foundation for other Continuous Improvement work• Problems and issues more visible• Reaction time to issues reduced – correct tools available

and easy to find• Reduction in movement, fatigue and wasted labour effort• Promotes safety• Improved equipment reliability• Improved customer confidence

Benefits for the Individual

• A more pleasant and safer workplace• Removes obstacles and frustrations in daily work• Improves communication• Improve teamwork• Improves pride in the workplace – and pride in the

process – team members can see their contribution• Involvement in how the workplace is organised and how

the work should be done

5S Roadmap

Sort1. Define a Pilot area

2. Take pictures of the actual state

3. Remove anything not needed for current work

4. Use Red Tag Strategy

1

Set in order

1. Arrange things so they are easy to find, use, and put away2. Use visual controls

3. Determine best locations

4. Create the “future state” 5S map

2

Sweep

1. Determine cleanliness target

2. Determine cleanliness assignment

3. Determine the cleanliness method

4. Prepare cleaning tools and equipment

5. Implement cleanliness inspection

3

Standardise 1. Define the Standard document : OPL

2. Standardise and implement all the visual control

3. Standardise and implement all the cleanliness program

4

Sustain1. Implement weekly Audit

2. Implement Monthly Audit

3. Standard reporting for all areas

4. Promote the 5S Culture

5

Spot the Difference

Spot the Difference

Spot the Difference

Spot the Difference

Spot the Difference

Spot the Difference

Implementing 5S at SitePresentation to

Management team

Identify Pilot area and 5S champion

Review results

Train pilot team

Complete pilot 5S

Develop Project Plan

5S training and workshopsDevelop 5S audit

system

5S audits

Follow up on actions

Recognition for teams

Choosing an area for the pilot:• Needs to show impact/’transformation’• Involve 5S Champion• Committed team• A visible area – everyone can see it

‘Sustain’ actions