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10/9/2015
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Welcome to the PSU Administrative Briefing
Friday, October 9, 2015
President’s OfficeLois Davis, Chief of Staff and Vice President for Public Affairs
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Let Knowledge Serve the City
PSU’s New Strategic Plan
Vision
Portland State University leads the way to an equitable and sustainable future through academic excellence, urban engagement, and expanding opportunity for all.
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Mission
We serve and enhance a vibrant region through our creativity, collective knowledge and expertise.
We are dedicated to collaborative learning, innovative research, sustainability and community engagement.
Our research and teaching have global impact.
We educate a diverse community of lifelong learners.
Values
We promote access, inclusion and equity as pillars of excellence.
We commit to curiosity, collaboration, stewardship and sustainability.
We strive for excellence and innovation that solves problems.
We believe everyone should be treated with integrity and respect.
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Strategic Goals
1. Elevate student success
2. Advance excellence in teaching and research
3. Strengthen leadership in engagement
4. Commit to equity
5. Innovate for long-term sustainability
Strategic Goal 1: Elevate Student Success
Objective: Provide a quality education, and graduate students who are prepared for careers and life in a global context.
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Student success initiatives
Initiative #1: Put Students First
• Identify and remediate administrative policies and procedures that impede student success by improving support services, programs and access to course they need to progress toward graduation.
• Explore and put in place new strategies to contain the cost of completing a PSU degree.
Student success initiatives
Initiative #2: Clarify Academic Pathways
• Clarify and simplify university requirements.
• Help students navigate their course work and move effectively and efficiently toward graduation.
• Create programs and services in conjunction with community colleges to ensure clear pathways and degree maps for transfer students.
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Student success initiatives
Initiative #3: Use Best Practices to Advance Student Retention
• Increase advising capacity and improve the visibility of student support services.
• Expand cultural competencies to support students from diverse communities.
• Maximize use of advanced analytics to improve student outcomes.
Student success: Key performance indicators
• Freshman retention (% returning after one year)
• Transfer retention (% returning after one year)
• Freshman graduation rate (% graduating within 6 years)
• Transfer graduation rate (% graduating within 6 years)
• Total graduated and retained
• Student-to-faculty ratio
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Other Strategic Plan events
• Student Senate presentation: Oct. 26 (tentative)
• Faculty Senate presentation: Nov. 2
• Board of Trustees consideration: Dec. 10
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Questions?
Website: pdx.edu/president
PSU AthleticsLisa Miller, Associate Athletics Director for Compliance and Student Services
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Administrative Briefing – Oct. 9, 2015
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First win over PAC-12
opponent in school history
Home Opener vs. Western Oregon
1,400 students in attendance
31-0 victory
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WOMEN SUPPORTING WOMEN EVENT
All female Vikings student-athletes supporting volleyball during their
Big Sky Conference opener.
Partnered with WRC for Sexual
Assault Awareness
Game
Honored CLAS Faculty
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Walk to Defeat ALS
Freshman Move-In
Day
Viking Days
Oct. 17 vs. Montana State• Celebrate Portland – Brewfest• Highlight School of Engineering
Oct. 31 vs. Montana• Homecoming
Staff Discount – 30% Off
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Office of Academic AffairsSona Andrews, Provost and Vice President of Academic Affairs
Capital Projects and ConstructionSteve Rounds, Assistant DirectorKate Vance, Project Manager
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School of Business Administration (SBA) RemodelConstruction Started: August 2015Design Completion: November 2015SBA Temporary Move: Summer 2016Construction Complete & Move-In: August 2017Budget: $60.3 Million
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Peter Stott Center Renovation & Viking PavilionConstruction Begins: April 2016East Side Demolition: June 2016Design Completion: July 2016Construction Complete & Move-In: January 2018 Budget: $45.1 Million
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Neuberger Hall RenovationVisioning/Early Planning: Through Fall 2015Design Begins: May 2016Construction Begins: April 2017Design Completion: July 2017Complete & Move-In: January 2019Budget: $70 Million
Koinonia House Renovation for Campus Public Safety Office (CPSO)Construction Begins: November 2015Construction Complete & Move-In: January 2016
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TriMet Orange Line & Tilikum Crossing bring more transit to CLSB!
MAX Orange Line: 15 minute frequency 6‐7 minute travel time
between CLSB & Main Campus Requires TriMet fare
Portland Streetcar: 7‐8 minute frequency 7‐10 minunte travel time
between CLSB & Main Campus FREE to all students &
employees
For more info visit pdx.edu/transportation/clsb
PSU Transportation & Parking 503‐725‐[email protected]
Tilikum CrossingOpened September 2015
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Human Resources: Benefits Open Enrollment for 2016Kerry Gilbreth, Associate Director, HR
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You must enroll during Open Enrollment Oct. 1 - Oct. 31 in order to:
Choose your medical, dental and vision plans Identify and provide coverage for your dependents Indicate your participation in HEM (improve your health and
lower your deductible)
If you don’t actively enroll during Open Enrollment, then Jan. 1, 2016, you will:
Default to a higher deductible version of your medical plan Pay a $25 monthly fee ($50 for employee and spouse/partner)
because you didn’t check “no” on the tobacco use question Pay a $50 monthly fee because you didn’t check “no” your
spouse/partner did not decline health coverage with their employer
Your optional life insurance premiums will be moved to the tobacco use tier
• PEBB is continuing with the HEM as part of the PEBB members’ choices for 2016
- The board is continuing this model to engage every member of our group in trying to reduce individual health risks
- HEM is designed around actions that will help with improving health and well being
- HEM saves you money
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Medical Plans: Moda Synergy PEBB Statewide Providence Choice Kaiser HMO Kaiser Deductible
Can no longer opt out of both medical & dental at the same time
No longer required to enroll in dental
Vision is no longer tied to your medical plan, except with Kaiser
Not required to enroll in vision
Part time employees can enroll in vision coverage
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SEIU Members:o If you enroll in Providence Choice you will
pay 3% cost share for medical, dental and vision. Full time and part time plans.
o If you enroll in any other medical plan you will pay 5% cost share for medical, dental and vision.
All other employees:o You will continue to pay 5% cost share for
medical, dental and vision.
Dental Plans Medex Travel Insurance Wellness perks through your medical plan Life Insurance Basic and Optional Life AD & D coverage Disability Insurance choices Long Term Care
Except Medical Flexible Spending Accountso Medical limit has increased to $2,550o Dependent Care limit remains at $5,000
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Special Computer Labs are scheduled for October. Market Center Building, Mt. Jefferson, Room 326. o October 2, 5, 15, 20, 28, & 29 from 11:00-1:00
Call PSU Benefits at (503) 725-4926 for help with unlocking your PEBB account or resetting your password
Call PEBB directly at 1-(503) 373-1102 o 9 a.m. to noon and 1 p.m. to 5 p.m. Monday
through Fridayo PEBB will have phone help on Wednesday’s
until 8:00pm during October.
PEBB is offering a webinar on October 7 from Noon-1p.m., covering what is available for 2016.
You can get all the information you need to make your decisions for 2016 by watching this webinar right at your desk.
To register for the webinar go to: https://attendee.gotowebinar.com/register/5689115423980162049 and register.
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Look for emails from HR on how to sign up
Scheduled dates
o Monday, October 14 (SMSU 327) 8:30 a.m. to 3 p.m.
o Tuesday , November 2 (SMSU 327) 8:30 a.m. to 3 p.m.
PSU/PEBB/Kaiser are required by the ACA to provide each employee who qualified for benefits under ACA guidelines with a 2015 Form 1095-C by January 31, 2016
1095-C provides information regarding the medical benefits that you had throughout 2015.
1095-C must report you and each of your dependents, identifying each of you by social security number.
Kaiser has already begun asking employees for their dependents social security numbers.
PSU and PEBB will begin asking for your dependents SSN soon. Any request that we make
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QUESTIONS?
University Financial ServicesAmanda Nguyen, Director of Student Financial ServicesAndria Johnson, Assistant Budget DirectorJennifer Kahl, Controller
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University Financial Services and University Budget Office
Kevin ReynoldsVice President for Finance and
Administration
Brian RoyUniversity
Risk Manager
Kirk KellyAssociate
Vice President, Information Technology
& CIO
Pamela Hutchins
Interim Senior Director of
Employment & Benefits
Don ForsytheTreasurer
Dan ZalkowAssociate
Vice President, Planning,
Construction and Real Estate
Jennifer Kahl,
Controller
Phillip ZerzanDirector,
Campus Public Safety
Office of Finance & Administration
Last Updated 09/10/15
Susan KleesSpecial
Assistant to the Vice President, Finance and
Administration
Andria JohnsonInterim
University Budget Director
Amanda NguyenDirector, Student Financial Services
Ramon Diaz
Director of
Employee Relations
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Kevin ReynoldsVice President, Finance and
Administration
Jennifer KahlController
Amanda NguyenDirector, Student Financial Services
Jason Abbott Manager, Financial Reporting Team
Beth KingManager, Campus Accounting Team
Megan LooneyAssistant Director
Jonathan AispuroManager, Cash Operations
Non‐Credit Operations
Cathy KirchnerOperations and
Logistics Coordinator
Vickie Ellig Manager, Project Accounting Team
Andria JohnsonInterim University Budget Director
University Financial ServicesUpdated 9‐10‐2105
TBD Director,
Contracts and Procurement
Jennifer Kahl, [email protected]
Amanda Nguyen, Director Student Financial Services
Andria Johnson, Interim University Budget Director
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Global Diversity & Inclusion (GDI)Carmen Suarez, Chief Diversity Officer
Global Diversity & Inclusion (GDI)
Carmen Suarez, Ph.D.New Chief Diversity OfficerSept. 8, 2015
Focus on Culture & Climate
• Culture: What we value.
• Climate: How we feel about our organization and our place therein.
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A) Equity & Compliance• Affirmative Action/Equal Opportunity
Employment (AA/EEO)• Americans with Disabilities Act (ADA)• Title IX
Global Diversity & Inclusion (GDI)
Global Diversity & Inclusion (GDI)
B) Diversity Advocacy• Recruitment and Retention• Diversity Action Council
• SAGE• Commission on the Status of Women• Access Committee
• Diversity Education• Cultural Competence• Diversity Management • Intervention and Prevention
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Global Diversity & Inclusion (GDI)
C) Community Outreach & Engagement• Partnerships & Alliances• All Sectors
www.pdx.edu/diversity503-725-5919
#PSUDiversity
Enrollment Management & Student AffairsNicholas Running, Special Assistant to the Vice President
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Enrollment Update!
PSU is Smoke & Tobacco Free as of September 15, 2015
Questions?
E‐mail [email protected]
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PORTLAND STATE UNIVERSITY #EMSA
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PORTLAND STATE UNIVERSITY#EMSA
PORTLAND STATE UNIVERSITY#EMSA
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Office of General Counsel: Mandatory Child Abuse Reporting TrainingKrista Stearns, Assistant General Counsel
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Legislative Purpose
• It remains the state’s policy that all citizens have a responsibility to prevent
abuse and protect children.
• The statute encourages voluntary reporting in situations in which reporting
is not required.
Who must report?
What do you report?
When must you report?
How do you report?
Where do you report?
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Who Must Report•• As of January 1, 2013, all PSU faculty and staff are mandatory reporters of suspected child abuse under Oregon statute. ORS 419B.010 et seq.
• Who is not a mandatory reporter under this definition?
◊ Volunteers (unless required by separate PSU Policy)◊ Contractors◊ Students Who Are Not Employees
(unless required by separate PSU Policy)
What to Report
Mandatory reporters must immediately report where there is “reasonable cause to believe”
that:
•any child with whom you have come into contacthas suffered abuse
•any person with whom you have come into contactwith has abused a child.
OR
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What to Report
• You do not need to prove abuse occurred. You are only reporting what you have observed or caused you to have cause to believe that a child was abused.
• The law exempts from the definition of abuse “reasonable discipline,” unless that discipline results in one of the conditions described as abuse elsewhere in statute.
Names and address of parent and child
Child’s gender and age
The type and extent of suspected abuse
Any other information that will help establish the cause of abuse or identify the abuser
Do not confront the suspected abuser!
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Definitions and Descriptions for What to Report
Child
•A “child” means an unmarried person who is under 18 years of age.
•This means that some PSU students qualify under this definition and are covered by the mandatory reporting law.
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Reasonable Cause to Believe
DHS advice is to report any “reasonable suspicion” of abuse.
“Reasonable suspicion” is more than a hunch. It means the ability to point to specific facts based upon all of the
circumstances.
Come Into Contact With
The contact does not need to be linked to the abuse.
The contact can be either before or after you learn of or suspect the abuse.
There is no statutory definition of what this means. The contact could even be indirect contact.
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assault of a child and any physical injury which has been caused by other than accidental means, including any injury that appears to be at variance with the explanation given for the injury
mental injury to a child which shall include only observable and substantial impairment of the child’s mental or psychological ability to function caused by cruelty with due regard to the culture of the child
rape, which also includes sodomy, unlawful sexual penetration and incest
sexual abuse and exploitation of a child
Abuse
negligent treatment or maltreatment, including failure to provide adequate food, clothing, shelter, or medical care that is likely to endanger the health or welfare of the child
threatened harm to a child, which means subjecting a child to a substantial risk of harm to the child’s health or welfare
buying or selling a person under 18 years of age
Abuse, continued
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When to Report
•• This is a personal obligation and goes beyond the work place and imposes a duty to immediately report.
• This means you are a mandatory child abuse reporter 24/7.
• You are required to report suspected child abuse anytime, anywhere.
How to Report
•• Your report must be an oral report by telephone or otherwise.
•• This means that a report by email or fax does not satisfy the reporting requirement.
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Where to Report
• To the local office of the Department of Human Services (or to designee of the department).
• To a law enforcement agency within the county where the person making the report is located at the time of the contact.
Where to Report
If the suspected abuse is related to a PSU program, activity, service, or involves a PSU employee, you must also inform your supervisor of the report of suspected abuse or contact Human Resources and inform them of the report.
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A written report does not satisfy the reporting
statute.
Reports must be made immediately upon
coming in contact with child or person
suspected of abuse
The focus is on the county where the
person is located at the time of the contact.
NOTE: This county may not be Multnomah
County as this is a 24/7 duty.
More on your statutory duties are found in ORS
419B.005 et seq.
Phone numbers for reportingDept. of Human Services
1.855.503.SAFE (7233)
Multnomah County (24/7)Local: 502.731.3100Toll Free: 800.509.5439
Clackamas CountyLocal: 971.673.7112Toll Free: 800.628.7876
Washington County:Local: 503.681.6917Toll Free: 800.275.8952, dial 1
(after hours calls in Clackamas and Washington counties are forwarded to the Multnomah County 24/7 numbers)
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Phone numbers for reporting
CPSO: 503.725.4407 (non‐emergency number)
Our preference that you report suspected abuse on campus to our CPSO, but there is no requirement to do so.
In general, you can report to the office of Department of Human Services, or to a local police department, a county sheriff, a county juvenile department, or the Oregon State police. If there is an emergency, call 9‐1‐1 and do not insert yourself into a dangerous situation.
Confidentiality andImmunity
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Reports are Confidential•• A reporter’s identity will remain confidential to the full extent allowed by law.
•• In general, this means that if a court action is initiated, you could be called as a witness or that a court may order your name be disclosed.
•• Typically, only people with first‐hand knowledge would be called as a witness in a court case.
Immunity
•• A reporter enjoys immunity from suit by statute at ORS 419B.025.
• The same immunity applies with respect to participating in any judicial proceeding resulting from such a report.
• Anyone who makes a good faith report and has reasonable grounds for making the report shall have immunity from any liability, civil or criminal.
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What if I Don’t Report?
• Failure to report is a Class A criminal violation of the law, subjecting the otherwise mandatory report to a maximum penalty of $2,000.
• Some mandatory reporters have been sued for damages in civil court for failure to report.
• Failure to report is also a violation of PSU policy and can be grounds for discipline up to and including termination of employment.
More Information
• Contact Krista Stearns in the Office of General Counsel for more information or to schedule a presentation to your faculty, staff, and/or student group.
• Ext. 2654