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Welcome to the PSU Administrative Briefing

Administrative BriefingFriday, January 9, 2015

Welcome and Introductions Shelly Chabon, Vice Provost for Academic Personnel and Leadership Development

Office of Academic Affairs• PSU Flexible Degrees• GS Recruitment and Admissions Update

Sukhwant Jhaj, Vice Provost for Academic Innovation and Student Success, Margaret Everett, Vice Provost of International Studies and Dean of Graduate Studies

President’s Office• Rules, Policies, IMDs and Standards of Post Senate Bill 270• University Communications Website Update

• University Strategic Planning Update• Campaign Update

David Reese, General CounselChris Broderick, Associate Vice President and Kristen Boden, Web Communications DirectorMatthew Landkamer, Caraggio GroupTanya Gross, Development Marketing and Communications Manager

Enrollment Management and Student Affairs• EMSA Updates J.R. Tarabocchia, Outreach & Advancement Coordinator, EMSA

Finance and Administration• Facilities and Property Management• Human Resource Update

Kevin Reynolds, Interim Vice President, FADM

Research and Strategic Partnerships• PSU Economic Development Report Erin Flynn, Associate Vice President

Office of Global Diversity and Inclusion• Revised Consensual Relationship Policy Chas Lopez, Executive Director, OGDI

Administrative Briefing Agenda

Welcome and IntroductionShelly Chabon, Vice Provost for Academic Personnel and Leadership Development

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reTHINK PSU: PSU Flexible Degrees

Sukhwant Jhaj, Vice Provost of Academic Innovation and Student Success

reTHINK PSU Focus Areas

• Pathways to Success- Design structured pathways for community college students to pursue a PSU degree.

• Degree Completion- Advancing the goal of 40-40-20

• PSU Flexible Degrees- Proposing both well-articulated pathways for undergraduate students who have attended college without receiving college credentials and creating avenues for graduate students.

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Web: http://www.pdx.edu/oai/psu-flexible-degrees

PSU Flexible Degree Proposals

• 17 Concept Proposals were submitted

• 14 Concept Proposals were selected to submit full proposals

PSU Flexible Degrees RFP TimelineOctober 1- Preliminary details distributed. Website live with

details.

October 30- Deadline by which Concept Proposals must be uploaded to website.

Oct. 31 – Nov. 11 Website open for PSU faculty, staff, and students to review and add comments on the Concept Proposals.

November 21- Deans to review and select proposals from their college for further development.

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Nov. 24 - Jan. 23- Proposers develop concepts into full proposals using the online submission site. OAI support services are defined in a full proposal. Site open for input and feedback.

Jan. 24 – Feb. 4- Review of proposals by ALT. Recommendation to the Provost.

February 16th- Final decision on the awards by the Provost.

Questions?

Email: flexibledegrees@pdx.edu

Web: http://www.pdx.edu/oai/psu-flexible-degrees

Graduate Studies Recruitment and AdmissionsMargaret Everett, Vice Provost for International Studies and Dean of Graduate Studies

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Online Graduate Application Transition, Background, Timeline and FAQ’s

can be found at:http://www.pdx.edu/ogs/online-graduate-

application-transition

Rules, Policies, IMDs and Standards at a post-SB270 UniversityDavid Reese, General Counsel

PSU is now a “public university with a governing board”

• Separate legal entity from OUS

• Governed by the PSU Board of Trustees

• No longer subject to Oregon Administrative Procedures Act

• No more administrative rulemaking

• Going forward, the University will promulgate policies or standards, through the appropriate process to govern University activities

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What happened to the old OUS OARs, IMDs and Policies?

• The rules and policies of OUS pertaining to PSU as of June 30, 2014 remain in effect until superseded or repealed by an action of the University

• Reference to the Chancellor are considered references to the President

• References to other OUS employees are considered references to the analogous PSU employee

Have any OUS OARs, IMDs or Policies Been Replaced?Yes, for example:

• Residency Rules replaced by inter-institutional compact

• Rules regarding setting of tuition, fines and fees replaced by Board policy

• Rules regarding University debts and borrowings replaced by Board policy

• Rules regarding the relationship with the PSU Foundation replaced by Board policy

• Rule regarding designation of contract officers replaced by University policy

• Policies and IMDs regarding new academic programs and degrees replaced by Board policy

• IMD regarding approval of University mission replaced by Board policy

• Policy regarding Equity in Contracting replaced by University policy

• Policies regarding University investments replaced by Board policy

• IMD regarding legal review of documents replaced by University policy

How can I find out if a rule or policy remains in effect?

Visit the Policy Library Webpage: http://www.pdx.edu/ogc/university-policy-library.

Contact the Office of General Counsel at 725-2640.

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Website UpdateChris Broderick, Associate Vice President, UCOMMKristin Boden, Director, Web Communications, UCOMM

What did 2014 Look Like?

5,013,285Visitors

What did 2014 Look Like?

15,805,754Sessions

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What did 2014 Look Like?

6:13minutes/session

What did 2014 Look Like?

4.23pages/session

What did 2014 Look Like?

66,922,209Pageviews

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What did 2014 Look Like?

29.90 %New Sessions

What did 2014 Look Like : MOBILE

2,730,048sessions

What did 2014 Look Like : MOBILE

+ 119.92 % INCREASE over 2013 (* iOS device sessions)

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What did 2014 Look Like : MOBILE

Desktop New Users -3.60 %Mobile New Users + 72.08 %

Desktop Sessions + 3.71 %Mobile Sessions + 53.83 %

PSU Mobile App

PSU Mobile App

11,478installs

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PSU Mobile App

7,489iOS

PSU Mobile App

3,989Android

PSU Mobile App

4 StarAverage Rating

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What’s Next

… refreshed home page

University Strategic PlanningMatthew Landkamer, Project Consultant, Caraggio Group

Portland State 20/20STRATEGIC PLANNING 2014-2015

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Portland State 20/20

Governance

Portland State 20/20

Strategic Plan Development Team (SPDT)

Sona Andrews, Provost and Vice President for Academic Affairs

Kate Bingaman-Burt, Associate Professor, College of the Arts

Michael Bowman, Associate Professor, Library

Darrell Brown, Professor, SBAKim Cooper, Foundation board memberKelly Cowan, Instructor, MCECSCarlos Crespo, Professor, CUPANoor Delaughn, Assistant Director, BudgetRob Fullmer, IT specialist, CLASErin Flynn, Associate Vice President,

Research and Strategic PartnershipsJamaal Green, Graduate StudentMatt Johnson, PSU Alumni Association

Board of DirectorsMark Jones, Professor, MCECSIrving Levin, Board of Trustees

Susan Lindsay, Senior Instructor II, CLAS/SSW

Chas Lopez, interim Chief Diversity Officer, GDI

Rayleen McMillan, StudentKeva Miller, Associate Dean, SSWPam Miller, Professor, SSWNicole Morris, Administrative Program

Assistant, Student AffairsSteve Percy, Dean, CUPACeCe Ridder, Director, Diversity and

Multicultural Student ServicesJennifer Ruth, Associate Professor, CLASEthan Seltzer, Professor, CUPAGayle Thieman, Associate Professor, GSEPat Wetzel, Professor, CLASRalf Widenhorn, Assistant Professor, CLASDilafruz Williams, Professor, GSELisa Zurk, Professor, MCECS

Strategic Planning Process

Portland State 20/20

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How to Get Involved…

Sign up to receive the Newsletter

Visit the Website: http://www.pdx.edu/president/stategic-planning-2014-15• Ongoing opportunities to provide feedback via web forms

• Calendar of events including Town Halls, Winter Symposium, All Staff Meetings, etc.

Participate in our survey

Have other ideas or want us to come to your unit/group?Contacts:

Steve Percy: spercy@pdx.edu (SPDT chair)Kari St. Peters: skari@pdx.edu (Strategic Planning Project Manager)

Portland State 20/20

PSU Foundation: Campaign UpdateTanya Gross, Communications Manager, Foundation

Creating Futures Scholarship Campaign

Raised to date: > $46 million Campaign goal: $50 million Percent to goal: 93%

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Viking Pavilion & Academic Center

School of Business Administration

Wealth Screening

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Comprehensive Campaign

Questions?Tanya Gross, Communications Manager

5-2675, tanya4@pdx.eduwww.foundation.pdx.edu

Enrollment Management and Student Affairs

J.R. Tarabocchia, Outreach and Advancement Coordinator, EMSA

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Committee for Improving Student Food Security

• This committee seeks to improve PSU students’ ability to access affordable, nutritious, and culturally relevant food

• More info: pdx.edu/studentaffairs/committee-for-improving-student-food-security

Engaging students with experience in foster care• F.U.T.U.R.E.S. = Fostering Unity Towards Upward Resilience,

Education, and Success

• Goal is to promote engagement and retention of first year PSU students who have experience in foster care and who have experience in mental health challenges

• To help, contact Jessica Schmidt, jdsc@pdx.edu, 209.606.3448

Smoke-free campus

• The Smoke and Tobacco Free Campus Policy goes into effect September 15, 2015

• Prohibits smoking tobacco, smokeless tobacco, and e-cigarettes (vaporizers) in all indoor and outdoor spaces owned by PSU, and also includes the PSU Park Blocks

• Look out for the marketing campaign launch in February

• Additional questions, please email tfu@pdx.edu

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Scholarship reviewers needed• Seeking PSU faculty, staff, and graduate assistants to help review student scholarship

applications

• Review process is February 4 to February 19

• Each reviewer will spend approximately 5 hours reviewing scholarships

• There are two training sessions (dates are in the sign up form – not mandatory)

• Sign up: https://docs.google.com/a/pdx.edu/forms/d/1qV9NlX6nqeWDelHBmw2-NOjNVA9W05T5yVaQpdWRZOk/viewform

Save the date for Spring Commencement

• Help celebrate our graduates!

• Sunday, June 14, 2015

• MODA Center

• CLAS at 10:00am

• Professional schools & colleges at 3:30pm

• More info at pdx.edu/commencement

Finance & Administration Update

Dr. Kevin Reynolds, Vice President, FADM

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• The full Board of Trustees approved the resolution in December

• A Management and Implementation Plan to be approved by the Board of Trustees prior to deployment of sworn, armed officers

• Implementation Advisory Committee currently being formed

Campus Public Safety Updates

• New Director of Facilities and Property Management: Viron Lynch

• School of Business Administration Construction Project:

Architect/Engineer and Construction Management/General Contractor firms hired

Currently in design development phase

Ground breaking will take place this summer

• Peter Stott Center Construction Project:

In final contract negotiations with the Architect/Engineer

Fundraising successes: Student Fee Committee +

Programming and conceptual design has started

Planning, Construction & Real Estate Updates

• Increase in annual 403(b) & 457 plan contribution limits

• Contribution Limits:

$18,000 for those under age 50

$24,000 for those over age 50

• Social Security annual wage base increase: $118,500

• Most Employees will receive 2 W-2s for 2014

Human Resources Updates

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Research & Strategic Partnerships

Erin Flynn, Associate Vice President for Strategic Partnerships

Powering the Portland Region: PSU’s Role in Regional Economic Development

Report highlights Strategic Partnerships and PSU’s role in: Entrepreneurship and business acceleration Programming aligned with priority industry clusters Business technical assistance and demonstration projects Regional economic research

Entrepreneurship and Business Acceleration

Programming to support Industry Clusters

Computer Electronics Software Athletic and Outdoor Clean Tech Advanced Manufacturing

Award winning Start-ups Globe Sherpa HoneyComb ThorVolt Nouvola

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PSU Business Technical Assistance: Green Building

Research Lab Community

Environmental Services

Business Outreach Program

Regional Economic Research Institute for Metropolitan Studies Center for Population Research NW Center for Economic Research

PSU 2014 Economic Impact Report: $1.44 Billion Educator Employer Purchaser Researcher Community Partner Workforce Provider Business Accelerator Real Estate Developer

Download Reports at:

Economic Development Report 2014http://www.pdx.edu/partnerships/sites/www.pdx.edu.partnerships/files/PSU%20Ec%20Dev%20Report%202014.pdf

Economic Impact Report 2014http://www.pdx.edu/partnerships/sites/www.pdx.edu.partnerships/files/PSU%20Economic%20Impact%202014.pdf

Office Global Diversity and InclusionJulie Caron, J.D., Office of Equity & Compliance

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Agenda• PSU’s Prohibited Discrimination & Harassment Policy

• Title IX Obligations

• Reporting Obligations and Resources

Office of Equity & Compliance (OEC)

OEC investigates allegations against employees of:

Prohibited Discrimination,

Discriminatory Harassment,

Failure to accommodate,

Violation of Assistance Animal Policy, and

Violations of the Consensual Relations Policy.

Office of the Dean of Student Life (DOSL)Looks into a concern when it is

Against a student.

To determine if there is a violation of the Student Code of Conduct

Student Code of Conduct includes PSU’s Prohibited Discrimination and Harassment Policy

**If the allegations are against a student employee, and the student was acting in his/her role as an employee then the Office of Equity & Compliance may conduct the investigation.

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Prohibited Discrimination & Harassment Policy

Discrimination means excluding from participation, denying the benefit of, or otherwise subjecting an individual or group of individuals to different treatment based on Protected classes, which includes disabilities and perceived disabilities.

Continued:Discriminatory harassment means verbal comments, graphic or

written statements, or physical conduct by a student, faculty, staff or other PSU community member based on Protected Class or Protected Classes that is so severe, persistent or pervasive that it interferes with or limits a student, faculty, staff, volunteer or PSU community member’s ability to participate in or benefit from the university’s educational and/or employment opportunities, programs or activities. Discriminatory harassment includes sexual harassment.

Protected Classes:• Age• Disability• National origin• Race• Color• Marital status• Veteran status• Religion• Sex• Sexual orientation• Gender identity and expression• Genetic information• Any other basis protected by federal, state or local law, or in the use of

Workers’ Compensation, the federal Family and Medical Leave Act or the Oregon Family Leave Act and any other category covered by law.

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Non-Retaliation:

• No person shall retaliate against an individual for reporting discrimination or harassment, filing a complaint, participating in an investigation, participating in resolution of a complaint or any other activity protected under this policy, regardless of the outcome of the concern or complaint.

• Any act of retaliation or reprisal violates this policy and will be treated as a separate matter.

• Anyone found to have retaliated against someone making use of this policy will be subject to corrective actions, up to and including severance of any relationship with PSU.

Title IX:

“No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”

Discrimination on the basis of one’s sex includes gender, gender identity, sexual orientation and sexual harassment.

Sexual HarassmentSexual Harassment is a form of gender discrimination and

is defined as unwelcome sexual advances, request for sexual favors and other verbal comments, graphic or written statements, or physical conduct of a sexual nature.

Sexual misconduct and sexual assault are forms of sexual harassment.

This may be an incident of student to student, student to faculty/staff or employee to employee.

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Required Reporting:• Report all discrimination or discriminatory harassment to the Office

of Equity and Compliance or the Office of the Dean of Student life

• Any supervisor, Manager, faculty member or other University Official (which includes all individuals with oversight responsibility for students . . .) who becomes aware of an incident that may constitute discrimination or discriminatory harassment is required to promptly notify the Office of Equity & Compliance or the Office of the Dean of Student Life.

Section 2.1 of PSU’s Prohibited Discrimination & Harassment Policy

Confidentiality v. Privacy

Because supervisors, managers, faculty or anyone with oversight over students has a reporting obligation, they cannot keep the information reported to them confidential, but can stress privacy.

Department of Education, Office of Civil Right

Student/employee wants confidentiality

If the person coming to you with a concern wants to keep the matter confidential and not have you report it, stop the person from telling you more and refer her/him to Student Health and Counseling Services (SHAC) or Employee Assistance program (EAP).

These services are strictly confidential and there are no reporting obligations.

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Request for Confidentiality

Persons reporting they have experienced gender discrimination, sexual harassment, or sexual violence may request they remain anonymous and decline involvement in an investigation. Victims will be informed that PSU will not be able to conduct as effective investigation without their participation.

PSU’s Title IX Coordinator will determine the extent it is possible to keep the person’s identifying information confidential.

Your follow up after gaining knowledge

If individuals specifically discusses their concerns regarding discrimination, harassment and/or sexual violence with you should:

a. Inform them you of your reporting obligations and assist with completing an on-line complaint;

b. Contact the OEC or DOSL to report;

c. If appropriate, refer them to SHAC or Employee Assistance Program; and

d. If gender based, provide them with a print-out located on the EMSA website and refer them to the WRC or QRC.

If you overhear or learn of concerns third hand still contact the OEC or DOSL to report.

Scenario

A colleague in your department asks if he can get coffee with you to discuss concerns he has in your department. One of the first things he says to you is I think the Director is discriminating against me ….in how work is being allocated.

A student employee comes to you upset and starts to tell you what happened the night before when she was at a party. She informs you that a guy made her go into a room with her and she had told him that she did not want to be alone with him.

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PSU’s Resources

http://www.pdx.edu/sexual-assault/

http://www.pdx.edu/sexual-assault/

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PSU’s Obligations

1. PSU must act to investigate (prompt, thorough and neutral) reports of discrimination, harassment, and retaliation and

2. Take action to end it; and

3. Remedy the damage caused to individuals.

Thank You!Next Administrative Briefing

April 17, 2014