psu administrative briefing welcome and opening remarks · 2016-04-14 · psu administrative...

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PSU Administrative Briefing

Friday, April 15, 201610:00 am – NoonSMSU 296

Welcome and Opening RemarksWim Wiewel, President

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Strategic Planning Implementation

Sona Andrews, Provost and Vice President of Academic Affairs

Graduate Application & Process UpdateMargaret Everett, Dean of Graduate Studies and Vice Provost for International Affairs, and Kelly Doherty, Director of Graduate Admissions

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Student Success Projects UpdateSukhwant Jhaj, Vice Provost of Academic Innovation and Student Success & Project Leads Student Success Roadmap

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Coordinated Service NetworkGoal: Develop a coordinated service delivery practice between academic departments and service units that increases communication, tracking and archiving of interactions and referrals for students. CSN should minimize student frustration and run around by streamlining administrative problem solving and processes.

Project Lead: Cindy Baccar, Associate Vice Provost & University Registrar, Academic Affairs

Updates:● June 1st - Phase 1.0 - upgrade to SSC Campus platform for advising functions.● Mid-July - Phase 1.1 - add NH Lobby units (RO, SFS, FA) to Campus. ● October - June 2017 - Phase 2.0 - add participating units and additional system

functionality.

Interactive Degree MapsGoal: Develop a dynamic, mobile-friendly tool that will help current and prospective students make informed and proactive decisions around academic, career, and financial planning.

Project Leads: Cindy Baccar, Associate Vice Provost & University Registrar, Academic AffairsRandi Harris, Special Assistant to the Vice Provost for Academic Innovation and Student Success, Academic AffairsUpdates:

● Team engaged in discovery work to map and gain insight into the student and advisor experience related to degree planning and access to existing tools, information and resources.

● Next steps include research on best practice/innovative solutions being used by other schools, as well as emergent technologies.

● Expected project recommendations by July 2016.

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Redesign MyPSUGoal: Create a single point of entry for online student resources and services, and a place for connecting with the PSU community.

Project Leads:Nicolle DuPont, Associate Registrar for Registration, Records and Operations, Office of the Registrar - Academic AffairsRyan Bass, Senior Director, Computing Infrastructure Services, Office of Information Technology

Updates:

● Established interdepartmental work team.● Hosted first of three student engagement sessions, second session scheduled for 4/15.

Academic and Career Advising RedesignGoals:

1. 1:1 Advising2. Work as a Source of Joy3. Unified Advising Framework4. Increase Student Self-Efficacy and Sense of Agency

Workgroup: Sukhwant Jhaj, Casey Campbell, Kate Constable, Martha Dyson, Randi Harris, Kara Hayes, Lynell Spencer, Melissa Yates

Updates:

● Conducted 5 public information sessions● Interviewed 65 professional advisors● Currently interviewing faculty advisors● Next steps: Student Engagement Sessions and Brainstorming Sessions

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Questions?

For Reference: http://www.pdx.edu/student-success/

University Government RelationsDebbie Koreski, Associate Vice President of Government Relations

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Oregon Public University Funding History

How did we get here?

Source: 2014 State Higher Education Finance - State Higher Education Executive Officers (SHEEO)

State Support for Public Higher Education

-

2,000.00

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2014 State Support per FTE Student

Oregon is 47th

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Oregon is below the National Average in State Investment per FTE

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

1989 1991 1993 1995 1997 1999 2001 2003 2005 2007 2009 2011 2014

State Appropriations per Student (1989-2014)

National Average Oregon

Source: SHEEO 2014, http://www.sheeo.org/resources/publications/shef-%E2%80%94-state-higher-education-finance-fy14

Inflation Adjusted vs. Actual State Investment

$-

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

2000 2002 2004 2006 2008 2010 2012 2014

Investment per Student FTE and Tuition & Fees

Acutal State $ per FTE Actual Annual Tuition & Fees per FTE

Adjusted for Inflation State $ per FTE Adjusted for Inflation Annual Tuition & Fees per FTE

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Tuition as % of Median Household Income

6.5%

13.2%

5.0%

7.0%

9.0%

11.0%

13.0%

15.0%

90-91 92-93 94-95 96-97 98-99 00-01 02-03 04-05 06-07 08-09 10-11 12-13 13-14

PSU Tuition as % of Oregon Median Household Income (1990-2014)

% Change Since 1990 Trendline

Source: Report to PSU Finance & Administration Subcommittee of the Board of Trustees. See page 22: http://www.pdx.edu/board/sites/www.pdx.edu.board/files/FinanceandAdministration-16Mar2016-Meeting-v1.pdf

2017 Budget Scenarios

What do we expect to happen?

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2017-19 Biennial Funding Request2015-17 Funding Base

Total PUSF $665 million

PSU’s Estimated Portion*

$157.5 million

Resident Undergraduate Tuition Increase

Below 5%

Investments / Cuts @ PSU + $6.7 million

2017-19 Status Quo

$765 million (+ $100 mil)

$188.9 million (+ 31.4 mil)

Below 5%

None

*Source: Report to PSU Finance & Administration Subcommittee of the Board of Trustees. See page 34: http://www.pdx.edu/board/sites/www.pdx.edu.board/files/F%26A%20PPT%20%2003_16_16.pdf

Reduction Scenarios

Scenario 5 Scenario 6 Scenario 7

Total PUSF $685 million(+ $20 mil)

$616 million(- $48.5 mil)



$166.6 million(+ $9.1 mil)


$137.3 million(- $20.2 mil)


10-15% 10-15% 15-20%

Investments / Cuts @ PSU None - $5 million

~50 positions- $5 million

~50 positions


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Investment Scenarios

Scenario 2 Scenario 3 Scenario 4

Total PUSF $873.7 million(+ $208.7 mil)

$920.2 million(+ $255.2 mil)

$943.4 million(+ $278.4 mil)


$220.4 million(+ $62.9 mil)

$231.8 million(+ $74.3 mil)

$233.5 million(+ $76 mil)


Less than 3% Less than 3% Less than 3%

Investments / Cuts @ PSU + $6 million + $17 million + $19 million


Review –• $235 million in Cost Drivers to Universities in the

next Biennium,

• Historical State disinvestment,

• Universities’ Current Service Level calculation,

• Budget scenarios in the 2017 Session, and

• The potential impact of budget scenarios on student tuition and outcomes.

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Questions?

Debbie KoreskiAssociate Vice President for

Government [email protected]

University CommunicationsChris Broderick, Associate Vice President of University Communications,Julie Smith, Director of Marketing, University Communications

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This image cannot currently be displayed.

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Get Involved

Google Website Let Knowledge Serve + Fearless Campaign

Department WebsitePdx.edu/university-communications

Chris [email protected]

Julie [email protected]

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Finance & Administration UpdateDan Zalkow, Associate Vice President for Planning, Construction & Real Estate, Ian Stude, Director of Transportation and Parking Services, Ruby Buchholtz, Conservation Outreach Specialist, Campus Sustainability Office

FADM Organizational Changes

● Andria Johnson is now the University Budget Director after serving in the role on an interim basis

● Karen Thomson, Director of Contracting and Procurement Services

● Jason Abbott, Assistant Controller, will manage the Campus Accounting Services team effective the end of April

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6 Many slide formats get changed in OAA before the final version is presented. Recommend a simple, standard PSU format to avoid having changes made that impact your presentation.Susan Klees,

5 Please don't change the size of the slides. OAA uses a standard 4:3 aspect ratio and if you change it, your slides will get modified and potentially look bad.Susan Klees,

4 I will typically use a simple sans serif font like Arial or Verdana. I don't care what we use, but prefer to have it be consistent for all of FADM.Susan Klees,

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School of Business Administration: Pre-construction School of Business Administration: Under Construction

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School of Business Administration: New Building School of Business Administration: New Building

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Viking Pavilion: Current Building Viking Pavilion: New Building

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Viking PavilionViking Pavilion: Level 1 Floorplan Viking Pavilion: Level 2 Floorplan

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Neuberger Hall: Current Building Neuberger Hall: Proposed New Building

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Annual Bike Challenge & Climate Champions ProgramIan Stude, Director of Transportation and Parking Services, Ruby Buchholtz, Conservation Outreach Specialist, Campus Sustainability Office

New Challenge: EVERY ride counts this year, not just commutes to and from campus

New Website: New features for tracking progress, viewing team stats, and syncing with other apps

New App: GPS‐enabled app makes it easier to log rides from any smartphone or tablet

New Teams: Participants will be automatically enrolled to compete under their college/department

New Incentives: Increased incentives for new riders, new line‐up of prizes from a great list of sponsors

This friendly, month-long challenge is designed to encourage and supportbicycling during the month of May, with many new features this year!

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4 [email protected] Ian, this is your slide!Sarah Kenney,

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Climate Champions: Sustainability Recognition Program for Departments

● 27 departments responded to initial survey about practices in:

○ Energy & water conservation○ Transportation○ Waste prevention & reduction○ Purchasing○ Event planning○ Innovations

● 1 gold, 4 silver, 17 bronze certifications so far.● Free resources available!● Your department could be next! Contact

[email protected] to get started.

www.pdx.edu/sustainability/climate-champions

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Toolkit for a Sustainable Classroom: Online Resource for Faculty

pdx.edu/sustainability/toolkit-for-a-sustainable-classroom

Promoting conservation of natural and financial resources while teaching a course.

● Classroom & Office Stewardship

● Student Engagement● Communication & Travel● Going Paperless● Saving Paper

Please share with your department’s faculty.

Thank you for supporting PSU’s sustainability efforts!

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5 [email protected] [email protected] [email protected] Ruby and CSO, you have this slideSarah Kenney,

Slide 46

6 [email protected] [email protected] [email protected] Ruby and CSO, you have this slideSarah Kenney,

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FY17 Budget UpdateDerek Davis, Senior Budget Analyst for FADM FY17 Tuition Recommendation‐ Process

● 4 Month Process (initiated in December 2016)

● 4 Meetings of the Student Budget Advisory Committee (Students, an academic Dean, representatives from OAA, EMSA and FADM)

● 2 Presentations to Student Senate (with Question and Answers sessions)

● 2 Meetings of the Finance and Administration Committee of the Board of Trustees (2nd meeting including student comment)

● Recommendation approved by the Board of Trustees on March 31st

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Tuition and Mandatory Fee Increases

*The Incidental Fee Committee also recommended that the summer term fee increase from $100 to $125. By comparison the

Academic Year rate is $221 per term.

Tuition Category Dollar per Credit Increase Percent Increase

Resident Undergraduate $6 4.0%

Resident Graduate $12 3.4%

Non‐resident Undergraduate $18 3.6%

Non‐resident Graduate $20 3.6%

Mandatory Fee Category Dollar per Term Increase Percent Increase

Student Building Fee $0 0%

Incidental Fee* $3 1.4%

Health Service Fee $5 3.9%

Recreation Center Fee (ASRC) $3 7.3%

Overall Resident Undergrad at 15 credits per term $101 3.77%

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FY17 Tuition ‐ Summary

● Permits a FY17 balanced budget (covering known cost increases for FY17 through a balance of tuition revenue, increased state funding and modest reductions)

● Provides Divisions with FY16 general fund budget +3% (requiring modest cuts, avoiding large reductions)

FY17 Budget Timeline

TM1 open and ready for Input Now

Strategic Investment Discussion Begins March

FY16 OAA Performance Adjustment Early April

Divisional Base General Fund Budgets Finalized Early April

Strategic Investments Finalized Early May

Final Budget Submission Due May 15th

Board of Trustees approval of FY17 operating Budget June 16th

FY17 Operating Budget Loaded in Banner July 1st

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FSLA Update and Leave Reporting

Pam Hutchins, Sr. Director for Human ResourcesThree significant projects underway1) Federal Fair Labor Standards Act (FLSA)

Compliance with proposed regulatory changesby July 2016

2) Unclassified Job Family and Compensation Study(AP & UnUn), May 2016 - May 2018

3) Position Description Review/Updateby May 20, 2016

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FLSA defines overtime “exemption”(not overtime eligible)

Currently exemption is based on “Salary” and “Duties”● Paid a salary of $455 or more per week ($23,660)● Duties are Executive, Administrative or Professional● Teachers - No salary requirement for exemption

Proposed● Paid a salary of $970 or more per week ($50,440)● Executive, Administrative or Professional duties more

rigorously defined● Target date for release of final rules is July 2016● Employers will have just 60 days to comply

Unclassified Job Family and Compensation Study (AP & UnUn)Request for Proposals – Compensation Consulting:

Posted March 29; Proposals due April 26

Develop a classification and compensation structure, through the use of market data and with consideration of PSU’s other existing salary structures, for both represented and unrepresented employee groups which provides consistent titling, career pathways, rewards performance and recognizes expertise and experience, appropriate internal equity, and a way to determine whether compensation is competitive.

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Position Description Review/UpdatePosition descriptions serve as the foundational document in determining classification, representation, pay range, overtime eligibility, ADA compliance; and they set expectations for performance review.

Our ability to make FLSA determinations and the success of the Job Family & Compensation Study depend on accurate position information.

We, departments and employees, must review and update over 800 position descriptions by May 20th!

PeopleAdmin: How to view your position descriptionhttp://www.pdx.edu/hr/sites/www.pdx.edu.hr/files/Viewing%20Your%20Position%20Description.pdf

Position Description Training Schedule:http://www.pdx.edu/hr/training-topics

FLSA information is located on the HR site at: http://www.pdx.edu/hr/overtime-eligibility

FLSA & Overtime FAQs: http://www.pdx.edu/hr/sites/www.pdx.edu.hr/files/FLSA%20FAQ%27s.pdf

DOL Wage and Hour Division, Notice of Proposed Rule - Overtime: http://www.dol.gov/whd/overtime/nprm2015/

BOLI Wage and Hour Division: https://www.oregon.gov/BOLI/WHD/pages/index.aspx

Coming Soon: FLSA Exemption Test Worksheet

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Online Leave System (OLS)

Replaces Paper Leave Rosters

System Features Include:

Leave Dashboards

“I’m Sick” Notice (day of or night before)● Emails notice to supervisor● Option to add email notices to additional team members

Submit Leave Requests● Schedule planned sick leave and vacation use

Submit Monthly Leave Reports● Leave requested pulls into the Monthly Leave Report● Edit report before “submitting”

Approve Leave Requests and Reports● View report summary, or expand for detail● Approve or Return for Correction

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Access through Banweb

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Questions?

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Travel System and Onbase CapabilitiesGreg Pitter, Associate Director for Enterprise Applications, OIT What is OnBase?

Banner

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OnBase Solutions built by the Enterprise Applications team

● McNair Scholars Program application● Academic Requirements Committee

petition● Excellence Awards nominations for

OAA/RSP/Foundation● Office of Equity and Compliance

complaint formand now...● Travel Authorization and Reimbursements

Introducing...

Training available through April-May. Sign up on the HR Website under Viking Travel.

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● Web-based forms with support for traveler delegates and dept. admins

● Single process for authorization, advances, and reimbursement - all integrated with Banner!

Using OnBase in Your Department

The EA team is happy to work with you to:● Engage on individual projects● Train departmental staff so you can take

control of future projects● Discuss larger business process

enhancements

Email [email protected] for more information.

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Questions?PSUF Update: April 15, 2016

Heather M. Eldon, Director of Special Programs

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• PSUF President/CEO Update• Upcoming Foundation Events:

– Viking Pavilion at the Peter W. Stott Center Groundbreaking Celebration: Saturday, April 23 @ 1 p.m.

– 17th Annual Simon Benson Awards Dinner: Fall 2016

• Questions

Title IX: Campus Climate Survey

• PSU is conducting a conducting campus climate survey of a representative sample of students.

• Why a Title IX Campus Climate Survey? National statistics demonstrate 20% of women and

5% of men experience sexual assault; Many students do not report sexual assaults; White House recommends all college campuses

conduct a survey to determine the prevalence of sexual harassment and sexual assaults on each college’s campus.

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Campus Climate Survey ContinuedWhat will PSU gain from the survey?Better idea of what forms of Inter-Personal

Violence (IPV) PSU students are experiencing and to what extent.Provide information to improve PSU’s

response and Prevention of IPV.Email from President Wiewel inviting student

to complete the survey will be sent on April 11th and survey sent to students on April 14th

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Office of Global Diversity & InclusionJulie Caron, Associate Vice President, GDIPatrick Villaflores, Executive Assistant to the Vice President, GDI

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Title IX: Campus Climate Survey

• PSU is conducting a conducting campus climate survey of a representative sample of students.

• Why a Title IX Campus Climate Survey? National statistics demonstrate 20% of women and

5% of men experience sexual assault; Many students do not report sexual assaults; White House recommends all college campuses

conduct a survey to determine the prevalence of sexual harassment and sexual assaults on each college’s campus.

Campus Climate Survey ContinuedWhat will PSU gain from the survey?Better idea of what forms of Inter-Personal

Violence (IPV) PSU students are experiencing and to what extent.Provide information to improve PSU’s

response and Prevention of IPV.Email from President Wiewel inviting student

to complete the survey will be sent on April 11th and survey sent to students on April 14th

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Enrollment Management & Student AffairsJohn Fraire,Vice President for EMSA

Updates on the New Cultural Resource Centers

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Undergraduate Enrollment

2016 Pacific Northwest Higher Education

Best Practices Conference onSexual Misconduct Prevent and

Response

April 26, 2016Portland State University

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Commencement 2016

Sunday, June 12th, 2016Moda Center10:00 a.m. College of Liberal Arts and Sciences3:30 p.m. Professional Schools and Colleges

Volunteer now at pdx.edu/commencement

Student Achievement Awards

June 8, 2016 in the SMSU Ballroom

Nomination Form Closes April 29

More Information at pdx.edu/studentaffairs

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Get Out the Vote!

On Campus Dining & Catering Request for ProposalsMike Walsh, Director of Housing & Residence Life

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Thank You!Shelly Chabon, Vice Provost for Academic Personnel and Leadership Development

psu administrative briefing welcome and opening remarks · 2016-04-14 · psu administrative...

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