PROJECT FINANCE WORK FLOW

DESIGN STAGE

1- Secretary to give a copy of the Job Card T1 to account for his records.

2- Architect to send Taklif and Contract Request to account. T (Taklif Request Form)

3- Account to send the completed Taklif Form to Client to sign. T( Taklif Istishari Form)

4- Account to agree with GM about the Design and Supervision cost of the project and the Payment plan.

5- Account to prepare the Contract and Payment plan according to the approved cost and payment plan of the GM. T ( Contract)

6- Account to send the Contract and Payment plan to Client soft and hard official copy.

7- Account to add the project into the Project list for Taklif/ Contract/payment tracking.

8- Architect to inform Account and give him a copy of the Change Request Form T2 for any changes after final approval to get the extra charges amount or % and Architect to inform the client.

9- Account to modify the project cost in his books.

10- Accountant to send a separate Invoice of the Extra Charges to Client and follow up payment.

Account Procedure Last update May 2010

SUPERVISION STAGE

1- Site Eng. / GM to give copy of Contractor Contract (Value of Project) Document Fees Copy.

2- Guarantee check from Contractor to Client to be idntified with whom and Accountant has to note that in his list.

3- Account to calculate the total TAK Revenue of the project.

4- Account to collect Design Fees before Site Eng. send an Award Letter to the appointed Contractor

5- Architect when he informs Site Eng. And Contractor that the Drawings are ready by DM for collection, Architect has to inform Accountant as well. Contractor not allowed to collect approved drawings from DM unless Accountant approve that, after he collect Design Payment form Client or Management approve different arrangement

6- Site Eng. to provide Account Section with the original approved contractor invoice/ running Bills at each stag and the % of the project progress.

7- Accountant to list the invoice in his books and arrange for a cover letter with the invoice and send to Client. And keep a copy.

8- Accountant to send TAk invoice to Client upon an agreed schedule for that. The suggested payment plan is to divide the construction period into 4 and send an invoice of 25% every period.

9- Site Eng to inform Account with the project progresses % every Month.

Account Procedure Last update May 2010

IMPORTANT INSTRUCTIONS

Any payment made by TAK for the Project regarding DM, Civil Defense, approvals, DEWA etc… the Original receipt should be give to Accountant and a copy with Secretary to be filed in the project file

Accountant to have folder for each project which will contain: Taklif Istishari+ Contract+ all project administrative expenses and payment + copy of the Contractor Contract and the Contractor’s invoices+ TAK invoices for the client.

Account Procedure Last update May 2010