Newsletter of the Wyoming Chapter of ARMA International, February 2017

Chapter Earns National Awards ..…..………2

Upcoming WYARMA Meetings ......................3

Annual Spring Seminar Info …………………4

Web Session of the Month ..……....................5

Dec. Board Meeting Recap …………………...6

ICRM Offers New Certificate ..........................7

IG Course Offered in San Diego ………..……8

WY ARMA

Board of Directors

Chairperson of the Board Programs /Public Relations

Pat Newbern VACANT President Education

Carolynn Coy VACANT Vice-President Membership

April Peregoy Janie Wait Secretary Newsletter

VACANT April Peregoy Treasurer Webmaster

Barb Thomasee Carolynn Coy

Inside This Issue

Photo courtesy of Wyoming Tourism.org

Wyoming Chapter of ARMA

Prez Talk: A Message from Wyoming ARMA President

As I was traveling down

to San Antonio for my year-

ly meet and greet with

friends for PAX South, I

forget how cold it actually

gets this time of the year in

our lovely state. During the

same time period on Satur-

day, it was 50 degrees down

there and -17 degrees with

wind chill in Wyoming. Got

to love this time of the year

in the Rockies!

As reported on our Wyo-

ming Chapter of ARMA

Facebook page. The board

has finalized its event sched-

ule for the rest of the chap-

ter year! Mark your calen-

dars to attend the upcoming

general chapter meetings

that are mentioned later on

in the newsletter. You can

also add the events to your

personal Facebook page or

via our website calendars to

mark reminders.

In addition to our month-

ly meetings, our chapter is

looking forward to our 2017

Spring Seminar to be held

on the Laramie County

Community College (LCCC)

Campus in Cheyenne on

March 14. This year we will

be focusing on how to sur-

vive lean times through col-

laboration, communication

and cooperation.

The presenters will be

discussing how to make sure

Records Information Man-

agement (RIM) and Infor-

mation Governance (IG)

continue to be a priority in

your division or company.

We are lucky enough to

have two awesome present-

ers making their way to our

seminar: Andrew Ysasi and

Courtney Stone.

Again this year, we are

pleased to relate that we

have kept the registration

cost as low as possible to

accommodate those tight

budgets. Registration in-

cludes a full day of educa-

tion, networking, lunch, and

breaks. Our afternoon break

will again include an ice

cream social.

We will also be hosting a

silent auction again this year

to benefit our professional

development scholarships.

Please look for our seminar

brochure and registration in

your email this week and we

hope you will be able to

Carolynn Coy, President of

Wyoming Chapter of ARMA

cont. on page 7...

Page 2 February 2017

Members of the Wyoming Chapter of ARMA had the opportunity to learn more about records and infor-mation management at the Wyoming Highway Patrol (WHP) when they attended the chapter’s January General Meeting on Tuesday, Jan. 10.

Held at the WHP’s head-quarters in Cheyenne, the meeting began with an intro-duction by Captain Josh Wal-ther to the WHP’s records management background. Chapter member and WHP employee Geetha Murugesu then gave a presentation on the WHP’s current processes and systems. She explained the processes for getting rec-ords from various users into the WHP’s system, how those records are reviewed by her team, and what happens to

them after they are re-viewed.

After a question-and-answer peri-od of the WHP’s pro-cesses and systems, at-tendees then had a discus-sion with WHP’s rec-ords employ-ees regarding how the local chapter could help the WHP with updating its in-house pro-cesses and expanding its skill sets.

The Wyoming Chapter of ARMA recently received notice that it was the recipient of two awards that were present-

ed during ARMA International’s Live! Conference and Expo, held in September, 2016 at San Antonio, Texas. Along

with the Chapter Membership Recruitment Award, the chapter’s newsletter received the award for Chapter Newslet-

ter of the Year in the Small Chapter Category.

WYARMA chapter earns national awards

WY Highway Patrol hosts January meeting

Wyoming Highway Patrol employee and WYARMA chapter member Geetha

Murugesu is pictured giving a presentation on the WHP’s records program during the

January chapter meeting, held Tuesday, Jan. 10. - photo courtesy of Donna Crock

February 2017 Page 3

If you've ever thought of earning a certification in the fields of RIM and/or IG, but

aren't sure which one is right for you, then you need to attend Wyoming ARMA's Febru-

ary General Chapter Meeting! At 11:30 a.m. on Tuesday, February 14, Wyoming ARMA

board member and Intermountain Record Center, Inc. owner, Janie Wait, will be giving

her presentation on "Cross Content Certifications for RIM Professionals."

With so many certification opportunities from various entities, it is hard to deter-

mine where, what and how to study to maximize your efforts. There are four major

certifications that have significant cross-over content. When you study for one you can

attain necessary knowledge that will contribute to your success with qualifying for the

others!

Members can attend this presentation either virtually or in-person. It will take place

at the Wyoming State Library Conference Room, located at 2800 Central Ave. in

Cheyenne. To attend virtually, please send an email to wyarma@gmail.com. You will

then receive a reply with the remote attendee information.

February Chapter

Meeting Announcement

Mark your calendars for these upcom-

ing events hosted by Wyoming ARMA!

WY ARMA’s general chapter meetings take place in Cheyenne from 11:30 a.m. to 1 p.m. on the second Tues-day of every month. In March, the Annual Spring Seminar will be held in lieu of the general meeting.

Tuesday, Feb. 14: "Cross Content Certifications for RIM Professionals," presented by Janie Wait. Attend in-person at the Wyoming State Library Conference Room or attend virtually by RSVP'ing to wyar-ma@gmail.com for details on how to log on.

Tuesday, March 14: 2017 Annual Spring Seminar - "Surviving in Lean Times: Collaboration, Communication & Cooperation." Located at Laramie County Community College Health Science Building from 8:30 am to 4:30 pm. Guest speakers are Andrew Ysasi and Courtney Stone. Registration includes lunch, beverages, and an afternoon ice cream social!

Tuesday, April 11: Paula Bivens and Connie Hinesley at the Wyoming Livestock Board will present a history of the agency's brand records and an explanation of how they are managed today. Meeting will be at the Wyo-ming Livestock Board's office, located at 1934 Wyott Dr.

Tuesday, May 9: Julie Colgan will be hosting a Webex session of her presentation from the ARMA Live! Con-ference: "The Internet of Things - Hype or Hazard?" Attend in person at the Wyoming State Library Confer-ence Room or attend virtually by RSVP'ing to wyarma@gmail.com for details on how to log on.

Page 4 February 2017

These are lean times in Wyoming—so when organizational budgets are

being slashed, how do you make sure your active and historical records,

as well as your RIM and IG programs, continue to be a priority? Our

guest speakers will provide presentations that focus on strategies and

tactics to help you keep RIM/IG relevant to your organization.

Surviving in Lean Times:

Collaboration, Communication & Cooperation

2017 Spring 2017 Spring SeminarSeminar March 14, 2017

8:30 a.m.—4:30 p.m.

LCCC Campus,

Health Science Bldg., Rooms 111 & 113

1400 College Drive,

Cheyenne, WY

Registrations are due by

March 7, 2017

Register at: www.armawyoming.org

Andrew Ysasi, MS, CRM, CIPM,

CIPP, PMP

Andrew is a respected executive who achieved senior roles using a proven business and technology acumen amassed over a 20-year career. Since 2007 he

has provided senior leadership, led complex multimillion-dollar projects, and consulted with small local and multibillion-dollar com-

panies at Kent Record Management, Inc.

In addition to his role at Kent Records, he is a former adjunct professor at Daven-port University and taught global project management and the technology capstone courses. He is the founder of the career coaching company Admovio, where his re-sume review work and career advice is pub-lished on CIO.com in 2016. He founded myPACT that will enable individuals to showcase themselves to employers in a modern way and will be launching in 2017. He has served as a volunteer test writer on the Institute of Certified Records Managers (ICRM) Exam Development Com-

mittee (EDC) since 2012, and he is the Re-gent for the EDC for the 2017-2019 term. In 2016, Andrew was elected to the

PRISM International Board of Directors.

Courtney Stone, CRM, IGP

Courtney Stone has been in Records and Infor-mation Management for three years. She is cur-rently the Records and Retention Manager for AMOCO Federal Credit

Union.

Courtney received her BA in Communica-tions-Public Relations/Advertising from the University of Houston. She is a Certified Rec-ords Manager (CRM), an Information Govern-ance Professional (IGP), a Certified Nautilus (ECM) Administrator, and a Certified Nautilus

(ECM) Workflow Administrator.

Courtney has been a member of ARMA International and ARMA Houston since 2013. She is the Vice President of Communications for ARMA Houston, is a member of the Advi-sory Board for Document Strategy Forum, and is a volunteer test writer on the ICRM Exam

Development Committee.

This seminar is proudly sponsored

in partnership with: An award from the Wyoming State Historical Records Advisory Board through funding from the National Historical Publications and Records Commission (NHPRC), National Ar-chives and Records Administration; Intermountain Record Center, Inc.;

and ARMA International.

February 2017 Page 5

Session Title: Beyond

Alphabet Soup: Understand-

ing Industry Standards

Session Code: CF13-3484

Facilitator: Priscilla Em-

ery

Summary: Many in the

RIM field think that stand-

ards are boring, and this

keeps them from under-

standing how standards and

certifications can help them

support their efforts in the

real world. In this session,

you will see how using a

standards-based approach to

RIM implementation can

save time and money—

which is not at all boring!

Wyoming Chapter Education

Accessing ARMA International’s Web Session of the Month

1. Go to www.arma.org and log into your My ARMA account

using your current login information.

2. After you have successfully logged in, select the My Profile tab.

3. Scroll down until you see the Chapter Memberships section.

4. Click on the link located underneath the Education Link head-

line within the Chapter Memberships section. (Link title starts

with “Session of the Month:”) This will take you to the Chapter

Resources page.

5. Use the Search functionality to find your chapter’s Session of

the Month by typing in the title or the 8-digit alphanumeric

code.

Wyoming ARMA’s Web Session of the Month CF13-3484—Beyond Alphabet Soup: Understanding Industry Standards

Check out the events our neighboring

chapter partners are hosting this month!

Mile High Denver Chapter will be hosting consulting professional Mi-

chael Elkins for a presentation on “Making Business Process Analysis Part

of Your RIM Toolkit.” This meeting will be at 11 am on Tuesday, Feb. 21

at the Denver Police Protective Association. This session covers business

process management (BPM) and business process analytics (BPA), and

how to use them as records management tools. To register, or for more information,

click here.

ARMA Nebraska is presenting a discussion, led by Records Retention

Director for Tyson Foods, Inc., Kathleen Glasgow Sparks, CRM, and with

input by a panel of records retention professionals who work at the Da-

kota City Records Center. Titled, “Case Study—Trials, Tribulations, Cel-

ebrations, and Accomplishments of a RIM Software Deployment at Tyson Foods,” the

discussion will take place at 11 am on Wednesday, Feb. 15 at the Scott Center in Oma-

ha. To register, or for more information, click here.

The Utah-Salt Lake Chapter of ARMA will be touring the archives at the

Harold B. Lee Library on the BYU campus in Provo for its February meet-

ing on Thursday, Feb. 16. The archives only permits 20 people at a time

so there will be two tours from 11-12 and 12-1. A registration form is

available on the chapter’s website at: http://armautah.org/.

Page 6 February 2017

Wyoming Chapter of AR-

MA board members met

Tuesday, Dec.. 27 at the Wyo-

ming Department of Trans-

portation office in Cheyenne.

Board members in attendance

included President and Web-

master Carolynn Coy, Chair-

person of the Board Pat

Newbern, and Treasurer Bar-

bara Thomasee. Vice-

president and Newsletter Edi-

tor April Peregoy and Mem-

bership Chair Janie Wait at-

tended via conference call.

Member Donna Crock was

also in attendance.

President Coy called the

meeting to order at 11:49 a.m.

Newbern moved to approve

the November Board Meet-

ing minutes. Wait seconded

the motion and it was ap-

proved unanimously. The

December General Meeting

minutes will be approved at

the January board meeting.

Thomasee then presented

the Treasurer’s reports for the

months of November and

December.

Committee Reports

Membership: Wait had no

updates for membership.

Education: Discussion on

the revised scholarship and

professional development

funds was discussed under

the Old Businesss section of

the meeting.

Programs: Coy announced

the January General Meeting

will be at the Wyoming High-

way Patrol (WHP) headquar-

ters. ARMA member Geetha

Murugesu will be giving a

presentation on the WHP’s

records systems and process-

es. A discussion will follow

regarding what ARMA can do

for the WHP.

Discussion then focused on

the chapter’s upcoming

Spring Seminar which will

take place Tuesday, March 14.

Coy announced a contract has

been signed by both parties

for Andrew Ysasi to be a

guest speaker. The chapter is

currently waiting for John

Montaña to sign a contract to

be the other guest speaker.

Presentation topics and biog-

raphies are needed from the

speakers for the seminar ad-

vertising materials.

Newbern said she has re-

served the room at Laramie

County Community College

(LCCC) for the seminar. The

board will still need to discuss

how to do a virtual presenta-

tion if there are sponsors who

want to do so. Newbern add-

ed the college’s catering ser-

vices provide several menu

options. The board agreed to

stick with the same menu as

last year with the exception of

the pastries being provided in

the morning.

Wait made a motion to

keep the seminar’s regristra-

tion fees the same as last

year’s: $40 for ARMA mem-

bers, $60 for non-ARMA

members and $25 for stu-

dents. The motion was se-

conded by Thomasee and

unanimously approved. New-

bern moved to have the regis-

tration fee waived for those

on the board and for anyone

who helps with the planning

and setup of the seminar. The

motion was seconded by Per-

egoy and unanimously ap-

proved.

Newbern then made a mo-

tion to approve the theme

and title of the seminar as

“Surviving in Lean Times:

Collaboration, Communica-

tion & Cooperation.” The

motion was seconded by

Thomasee and unanimously

approved.

The board discussed trying

to get sponsors for the semi-

nar. Wait said she would start

working on a letter template

for sponsors and keep the

board updated on her pro-

gress. She agreed to have it

finalized by Jan. 20. Wait also

agreed to work on and dis-

cuss the SHRAB grant with

its committee, which she is

involved in. Newbern will

work on getting a speaker

grant from ARMA Interna-

tional.

Peregoy volunteered to cre-

ate and update the seminar

brochure. She agreed to have

it drafted by Jan. 25 and final-

ized by Jan. 27.

Newbern motioned to ap-

prove the necessary seminar

expenses for the seminar as

needed. The motion was se-

conded by Thomasee and

unanimously approved.

Newsletter: Peregoy re-

quested any text or infor-

mation for the newsletter be

sent to her by Jan. 3.

Website: Coy said she had

nothing to report on the web-

site.

Old Business

Coy reported she had

sent out a draft of the new

Professional Development

Funds process and require-

ments. Board members were

asked to review them by the

January board meeting.

The board approved the

following donations for the

chosen holiday charities:

1. $50 to Peregoy’s suggest-

ed outlying charity, Lin-

coln County Self-

Reliance, which is a Unit-

ed Way program.

2. $100 toward shoe pur-

chases for the Cheyenne

Shoes for the Homeless

program. Chapter mem-

ber Donna Crock had

already purchased the

shoes for the charity and

will be reimbursed after

providing a receipt.

New Business

The board announced its

next meeting will be Tuesday,

Jan. 24 at 11:30 a.m. at the

WYDOT office in Cheyenne.

Meeting was adjourned at

1:01 p.m.

WYARMA: December Board Meeting Recap

February 2017 Page 7

Carolynn

ICRM now of fers CRA cer tif ica te At the 2016 ARMA Inter-national Conference, the ICRM launched its newest certification – the Certified Records Analyst (CRA). This certification provides an op-portunity for immediate cer-tification to those existing CRM candidates that have already successfully passed Parts 2-4 of the examina-tions; while still retaining the ability to continue on to the CRM.

The CRA allows newly educated and experienced records management profes-sionals the ability to become a member of the Institute; thereby improving their op-portunities for career ad-vancement and to help meet the demand for RIM and Information Governance (IG) positions in the global marketplace. As of Dec. 5, there are 87 active CRAs.

Attaining the CRA designa-

tion is based on educational background, work experi-ence, and passing the three examinations. Even more exciting is that, once certi-fied, CRAs can elect to take additional exams at their own pace (not limited to the five-year examination cycle) if they wish to pursue the CRM. Credit is awarded for already having passed Parts 2 through 4 (of the six Parts of the CRM examination).

Part 2: Records Creation and Use Part 3: Records Systems, Storage, and Retrieval Part 4: Records Appraisal, Retention, Protection, and Disposition

Once a candidate passes all three parts, they become a CRA and a full member of the Institute. The ICRM be-lieves it is vital that a CRA remains current in the dy-namic field of Records and

Information Management. This is handled through Cer-tification Maintenance Points (CMPs). This Certification Maintenance process ensures that members:

Maintain professional competence;

Update existing knowledge and skills;

Attain new or additional knowledge and skills.

Active CRAs must earn and submit 100 points for approved educational activity during each five-year period following initial certification.

Applicants must complete and submit an application form online (available at www.icrm.org), with sup-porting documentation indi-cating education and accepta-ble professional work experi-ence, to the ICRM for re-view. Applicants may not sit for the examination until their application has been approved.

Institute of Certified Records Managers

The Institute of Certified Records Managers (ICRM) is an international certifying organization of and for pro-fessional records managers. The Institute confers three designations: the Certified Records Manager (CRM), the Certified Records Manager/Nuclear Specialist (CRM/NS), and now the Certified Records Analyst (CRA).

ICRM serves as the official certifying body for RIM/IG professionals seeking or maintaining the CRA and CRM certifications and for NIRMA members seeking or maintaining the CRM/NS certification.

The ICRM is an independ-ent, non-profit organization administered by a Board of Regents. The ICRM is a member of the National Cer-tification Commission.

ARMA International News

share the information with

anyone else you feel would

benefit from attending. Please

join us for another great edu-

cational opportunity!

Thank you to everyone for

your interest and participation

in the Wyoming Chapter of

ARMA. If I or any member

can assist you in any way,

please feel free to contact me.

My phone number is 755-

4910. I look forward to hear-

ing from you and seeing you at

our chapter meetings and RIM

activities during the year.

2017 Spring Seminar registra tion is now open ...cont. from page 1

Certified Records Manager

A professional records manager who has

satisfactorily passed the certified records

manager examination administered by the

Institute of Certified Records Managers

and who remains a member in good stand-

ing. Source: ICRM website

Page 8 February 2017

ARMA International News

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Check out the Enhanced, Digital-Only Issue of Infor-mation Management Mag

Be sure to check out the new and improved digital version of Information Management, which is replacing the print version. It is now on a respon-sive design platform that reformats the articles for more optimal display on virtually every device and provides opportunities for real-time commenting and interactions; watch for future issues to feature polls that will provide instant results, “how to” videos, and contests with chances to win prizes. Check out the January/February issue, including content available only to professional members. When prompted to log in to the professional members-only content, simply enter your e-mail address into both the login and password fields.

February 2017 Page 9

Wyoming Chapter of ARMA International

PO Box 474

Cheyenne, WY 82003

Ten issues of our newsletter are published

each year. We welcome photos or articles

you may wish to contribute. Contact April

Peregoy at april.peregoy@wyo.gov.

Note: Contributions or gifts to ARMA are not deductible as

charitable contributions for federal income tax purposes.

ernance, you will have access

to resources that will help you

grow, making you an even

more credible, valuable asset

to your organization.

ARMA International mem-

bers make a substantial in-

vestment in their career and

profession. The benefits of

membership will save you

more than the cost and they

put you at the threshold of

opportunity everyday and are

limited only by your level of

involvement.

You can now join ARMA two

ways: Apply online at

www.arma.org/join or fill out

the application as a PDF

ARMA International is a not-

for-profit association of more

than 10,000 professionals

working in various aspects of

the Information Management

field. The association pro-

vides education, research, and

networking opportunities to

members and other profes-

sionals that enable them to

use their skills and experienc-

es to leverage the value of

records, information and

knowledge as corporate assets

and as contributors to organi-

zational success.

As a member of this industry-

leading association for profes-

sionals involved in infor-

mation management and gov-

(Professional or Associate)

and send a copy along with

payment to the address below:

ARMA International

Dept. 99239

PO Box 219081

Kansas City, MO 64121-9081

Membership Costs

Professional: $175

Associate: $95

Wyoming chapter dues: $15

If you have questions about

membership, visit

www.arma.org or contact

Wyoming Chapter of ARMA

President Carolynn Coy at

307-755-4910 or wyar-

ma@gmail.gov.

About ARMA International Membership

Published by Wyoming Chapter of

ARMA International — April Peregoy, Editor

We ’ r e o n t h e We b !

Visit our website at

www.armawyoming.org

OUR MISSION:

“To provide infor-

mation professionals

the resources, tools,

and training they

need to effectively

manage records and

information within

an established infor-

mation governance

framework.”

www.facebook.com/wyarma