MS Excel 2007 - Introduction to Excel; What Can I Do with a

Spreadsheet?

Unit 5

Define Worksheets and Workbooks

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Spreadsheet ─ computerized equivalent of a ledger Excel ─ a computerized spreadsheet application

used to build and manipulate worksheets and workbooks

Worksheet ─ a spreadsheet that may contain data, values, formulas, and/or charts

Workbook ─ a collection of related worksheets within one file

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Excel workbook

This workbook currently has three worksheets

Define Worksheets and Workbooks

Planning for Good Workbook and Worksheet Design

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Plan before you start entering dataSteps to ensure a good design:

Decide on the purpose of the spreadsheet and how it will be constructed

Make it obvious where data is to be entered Enter data and set up formulas wherever possible

Allow Excel to do what it was designed for – automatic calculation

Planning for Good Workbook and Worksheet Design

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Test multiple times to make sure the results are what you expect Know what your results should be, so that you know

your result is correctFormat the worksheet so it looks appealingDocument the worksheet as thoroughly as

possible Save and print the results

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Active Cell

Formula Bar

Name Box

Sheet Tabs

Status Bar

Select All button

Identifying Excel WindowComponents

Enter Data in a Cell

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Create a new workbook and enter dataThree types of data you can enter:

Text ─ letters, numbers, symbols, and spacesValues ─ numbers that represent a quantity, an

amount, a date or time Formulas ─ combination of numbers, cell

references, operators, and/or functions

Mathematical Operations and Formulas

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Mathematical operations are the backbone of Excel

Formulas are used to perform mathematical operations and arrive at a calculated result

Must begin with an equals (=) signUsed to automate calculations that were done

manually

Operator Symbols and Order Precedence

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Operator symbols include: Addition (+), Subtraction (-), Multiplication (*),

and Division (/), Exponentiation (^)Order of Precedence controls the sequence

in which arithmetic operations are performed:Basic rules – anything in parenthesis performed

first; then multiplication and division; then addition and subtraction

Displaying Cell Formulas

Press the Ctrl key plus the tilde (~) key to display formulas in a worksheet

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Ranges

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A range is a rectangular group of cells in a worksheetCan be one cell; may be entire worksheet

Select a rangeClick and hold left mouse button and drag

from beginning of range to endSelect first cell, then hold the Shift key while

clicking the last cellCan be contiguous (together) or

noncontiguous (not together)

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Ranges are shown in red and yellow

Ranges (continued)

Copy, Paste, and Paste Special

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The Copy command makes a duplicate of the contents in the selected range and places it on the Clipboard

The Paste command places the contents of the Clipboard in the selected range

The Paste Special command allows users several different options

Auto Fill

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Enables you to copy the content of a cell or a range of cells

Drag the fill handle over an adjacent cell or range of cells The fill handle is a small black square appearing

in the bottom-right corner of a cellUse to repetitively copy contents of one cell Use to complete a sequence like years or

months

Fill Handle

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Fill Handle

Manage Worksheets

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Rename worksheetsRight-click sheet tab and select RenameType the new name and press Enter

Change Sheet Tab ColorRight-click sheet tab and select Tab ColorSelect Theme Colors, Standard Colors, No

Color, or More Colors Move, delete, copy or add worksheets

Right-click sheet tab and select the desired operation

Formatting Worksheets (continued)

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Adjust cell height and widthDrag the border between two column headingsDouble-click on the border between two column

headingsAutoFit automatically adjusts

Apply borders and shadingSelect a cell border from Borders in the Font

group on the Home tab Use the Border tab in the Format Cells dialog box

Page Setup and Printing

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OrientationsPortrait prints vertically down the paperLandscape prints horizontally down the paper

MarginsLeft, right, top, bottom

Headers and footersHeaders appear at the top of every pageFooters appear at the bottom of every page

Sheet optionsShow gridlines, row and column headings

Print previewSee how the spreadsheet will print

Managing Cell Comments

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Adds documentation to the cellProvided to clarify thoughts and define

formulasA red triangle appears in the cell containing

the comment Comment is visible when you point at the cell

Unit 5 Project

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Step 1: Create and format a row to show the months for the year (Jan-Dec).Step 2: Create and format a row, beneath the month row, to show yearly income for each month (Jan-Dec), and properly label the row and value.Step 3: Add each expense in a separate row (as identified in step 4) and properly label each row andvalue.Step 4: For the expenses and income, create a year's history by month. Use different values for eachmonth. For example, for electric, you would pick a number between $125 and $142 for January, adifferent number between $125 and $142 for February, and so on. Feel free to make up the amounts youuse for each expense.Step 5: Select an appropriate style for your budget and apply it to your worksheet.Step 6: Save your workbook and submit to the appropriate drop box.

Questions?

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