MICROSOFT EXCEL “SPREADSHEET APPLICATIONS”

RossBusiness Technology Applications

January 4, 2012

CONTENT STANDARDS FOR SPREADSHEET APPLICATIONS

Explain the uses and advantages of spreadsheets

Explain basic spreadsheet terms

Demonstrate proficiency in creating, saving, opening, and printing a workbook/worksheet

Change worksheet appearance (font, alignment, row height and column width, borders and shading, and page layout)

Utilize editing techniques (cutting, copying, pasting, inserting, deleting, dragging and dropping, sorting and filtering data

Utilize basic formulas (order of operations, auto sum

Apply basic functions MAX/MIN, Average, Count, Sum

Utilize window functions (split panes and freezing titles)

Create charts and templates Utilize spreadsheet templates

WHAT IS MICROSOFT EXCEL? Excel is an electronic spreadsheet

program that can be used for storing, organizing and manipulating data.

Essential Question How do spreadsheet applications

simplify data commonly used in business settings?

PARTS OF THE MICROSOFT EXCEL

WHAT IS A SPREADSHEETGo to: http://www.mtgprofessor.com/spreadsheets.htm

“Real-World Data”

A grid that organizes data

A spreadsheet, also known as a worksheet, contains rows and columns and is used to record and compare numerical or financial data.

Spreadsheets only existed in paper format, but now they are most likely created and maintained through a software program that displays the numerical information in rows and columns.

Spreadsheets can be used in any area or field that works with numbers and are commonly found in the accounting, sales forecasting, financial analysis, and scientific fields, and budgeting.

ACTIVE CELL An active is the cell

you are currently working on.

AUTO SUM A formula that will

add up a column of numbers.

VALUE A number that can be entered into a

cell

FORMULA A formula must

always starts with “=” signs and what the calculations for each cell

MATHEMATICAL OPERATORS USED IN EXCEL FORMULAS

Subtraction - minus sign ( - ) Addition - plus sign ( + ) Division - forward slash ( / ) Multiplication - asterisk ( * ) Exponentiation - caret ( ^ )

BASIC MATHEMATICAL CALCULATIONS(ADD)

BASIC MATHEMATICAL CALCULATIONS(SUBTRACT)

BASIC MATHEMATICAL CALCULATIONS(MULTIPLY)

BASIC MATHEMATICAL CALCULATIONS(DIVIDE)

CELL REFERENCE The column

number and the row letter of a cell

“CELL” FACT Each individual box on the spreadsheet. Data is stored in cells in an Excel

spreadsheet. Each small rectangle in a spreadsheet is

a cell. A cell is the intersection point of a

column and a row. Cell can hold numbers, text, or formulas.

COLUMN The vertical reference on the

spreadsheet

FILL To fill a cell with color using the paint

bucket tool.

FILL HANDLE The dot at the

bottom of each cell while it is active

FILTER The procedure to select certain information in

a spreadsheet. It is done to make it easier to focus on data in a large table of data.

For Ex.: A phone book is an example of a database

that contains information about a person/business, such as name, address, phone number, organized by location (cities). This is a simple type of filtering.

FILTER

GRAPH – COLUMN, PIE, SCATTER, & LINE A visual representation of data

GRID LINES The horizontal and

vertical lines on the spreadsheet

ROW The horizontal

reference on the spreadsheet

SELECTING To highlight a set of

cells

SHEET One page of a

worksheet

SHEET TABS Tabs that identify the

worksheets in a workbook

WORKBOOK Many worksheets

WORKSHEET One page of a

spreadsheet

QUIZ What is the cell that you are

working on called? What is an individual box on a

spreadsheet called? What is a group of worksheets

called? What is a grid that organizes data? What is an individual box on a

spreadsheet called?

QUIZ What is one page of a worksheet? What is a formula that will add up

the column of numbers? What is a number that can be

entered into a cell? What is something that can be

used to compute?

QUIZ What is a grid that contains cells? What is the column number and

the row letter? What is the dot at the bottom of a

cell when it is active? What are horizontal references? What is a tab that identifies a

worksheet in a workbook?

QUIZ What are vertical references? What do you call it when you

highlight a set of cells?

HOW-TO-DO Autosum Put your mouse in the cell where you want your answer. Then

go up to the E shaped icon and click to Autosum column.

Fill Click on certain cell and go up and click on the paint bucket and pick a color. Click "No Fill" to turn cell back to white.

Format cells Choose format from the menu toolbar. Then follow the menus to change the fonts, colors or alignment.

Formulas Type in = and then enter the equation.

Graph Go up and click on chart icon to pick different graphs.

Gridlines To show the cell lines when printing, go to file, page setup - sheet and click on gridlines.

HOW-TO-DO Hiding cells Hide rows by going to Format, Column,

Hide. Make corrections Go up to the formula bar and click in

the space where you want to correct something. Save work Go up to File - Save as - and name the

document. Once it is saved, just click on the save icon after any changes.

Sort Click on icon A-Z or Z-A to put column in order. Note: When you want to sort two columns next to each other highlight both columns or it will only organize one column

PLAN YOUR SPREADSHEETPoints to consider

What is the purpose of the spreadsheet?

What information needs to be included?

What headings are needed to explain the information in the spreadsheet?

What is the best layout for the information? in rows or columns?

MATHEMATICAL OPERATORS The mathematical

operators used in Excel formulas are similar to the ones used in math class.

Subtraction - minus sign ( - )

Addition - plus sign ( + or : )

Division - forward slash ( / )

Multiplication - asterisk (* )

Exponentiation - caret (^ )

CREATE A FORMULA Formulas (formula: A sequence of

values, cell references, names, functions, or operators in a cell that together produce a new value.

A formula always begins with an equal sign (=).) are equations that perform calculations on values in your worksheet.

A formula always starts with an equal sign (=).

CREATE A FORMULA Simple formulas can include values you

enter, cell references, or names you have defined.

For example, =A1+A2 or =5+2 are simple formulas that add the values in cells A1 and A2 or the values that you specify.

CREATE A FORMULA

1. Click the cell in which you want to enter the formula.

2. Type = (equal sign).

3. To enter the formula, do one of the following:

CREATE A FORMULA

EXAMPLE FORMULA WHAT IT DOES?

=5+2=5-2=5/2=5*2 =5^2

Adds 5 and 2Subtracts 2 from 5Divides 5 by 2Multiplies 5 times 2Raises 5 to the 2nd power

WRITING THE FORMULA Writing Excel formulas is a little

different than the way it is done in math class.

Excel formulas starts with the equal sign ( = ) rather than ending with it.

The equal sign always goes in the cell where you want the formula answer to appear.

The equal sign informs Excel that what follows is part of a formula, and not just a name or a number.

Excel formulas look like this:

=3 + 2

rather than:

3 + 2 =

CELL REFERENCES IN FORMULAS The cell reference is a

combination of the column letter and row number -- such as A1, B3, or Z345. When writing cell references the column letter always comes first.

So, instead of writing this formula in cell C1:= 3 + 2

write this instead: = A1+A2

ADD CELL REFERENCES USING POINTING Pointing involves using the mouse pointer

to click on a cell to add its reference to a formula. Pointing is the preferred method for adding cell references to a formula or function because it eliminates the possibility for errors introduced by reading and typing in the cell reference. Pointing allows you to click with your mouse on the cell containing your data to add its cell reference to the formula.

ADD CELL REFERENCES USING POINTING1. After typing an equal

sign in cell C1 2. Click on cell A1 with the

mouse pointer to enter the cell reference into the formula

3. Type a plus (+) sign 4. Click on cell A2 with the

mouse pointer to enter the cell reference into the formula

5. Press the ENTER key on the keyboard

The answer 5 should appear in cell C1.

LET’S PRACTICE! At this time you will be keying a spreadsheet. Sesame Street Company has employed 15 members to be part of the team in order to reach their yearly goal. A few of Sesame Street Company employees represent the company well by reporting to work in a timely manner, are good motivators, and are consider to be assertive employees. They are working 5 hours or more in overtime on a weekly basis. Sesame Street Company has faithful employees. These employees are most likely to be selected to cross-train for supervisory positions.

LET’S PRACTICE! Overtime Pay Rate is

always equals to one time and a half; the same as

“1.5”For ex. If you earn $10 per

hour and your regular hours work is 40 per week. How much should you get paid per week if you work 40 hours? You worked 45 hours this week. How many hours did your work in overtime?

FORMULAS FOR PAYROLL SPREADSHEETGROSS PAY= Hourly Rate * Hours

Worked

FICA Tax= Gross Pay * 7.65%

(.0765)

Federal Tax= Gross Pay * 12% (.12)

State Tax= Gross Pay * 5% (.05)

Total Taxes= Fica : Federal : State

Net Pay= Gross Pay – Total

Taxes

CLASSROOM ASSIGNMENTS Puzzle on Terms Spreadsheet

Vocabulary Quiz Spreadsheet

Elements Worksheet

Creating a Pie, Line, Chart, and Scatter Chart

Create a Payroll Spreadsheet using Formulas

Can I Afford This House Project from “ALEX” Website

REFERENCE http://spreadsheets.about.com