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  • Copyright © 2007 Carlson School of Management, Office of Information Technology, University of Minnesota. Duplication of material without prior written consent is forbidden. November, 2007

    Introduction to Excel 2007

    Table of Contents

    Excel – Microsoft’s Spreadsheet ............................................................................................. 1

    Starting Excel .......................................................................................................................... 1

    Excel 2007 New Interface ....................................................................................................... 1

    Exploring the Excel Screen ..................................................................................................... 2

    Viewing Dialog Boxes ......................................................................................................... 2

    Quick Access Toolbar ......................................................................................................... 3

    Minimizing the Ribbon ......................................................................................................... 3

    The Office Button ................................................................................................................ 3

    Features Standard to Windows Applications ....................................................................... 4

    Features Specific to Excel ................................................................................................... 5

    Navigating in Excel ................................................................................................................. 6

    Types of Entries ...................................................................................................................... 7

    Entering Data .......................................................................................................................... 8

    Text Data ............................................................................................................................ 8

    Numeric Data ...................................................................................................................... 8

    Entering Data ...................................................................................................................... 9

    Editing Data ............................................................................................................................ 9

    Replacing One Entry with Another ...................................................................................... 9

    Altering an Existing Entry .................................................................................................... 9

    Basic Formatting ....................................................................................................................10

    Selecting Content ...............................................................................................................10

    Formatting Columns and Rows ..............................................................................................12

    Columns .............................................................................................................................12

    Rows ..................................................................................................................................12

    Basic Cell Formatting Using the Ribbon .................................................................................13

    Merging Text Across Several Columns ..............................................................................14

    Forcing a Line Break in a Text Entry ..................................................................................14

    Other Formatting Methods .................................................................................................15

    Dates .................................................................................................................................16

  • Introduction to Excel 2007

    2 Copyright © 2007, Carlson School of Management, University of Minnesota

    Shortcut for Entering the Current Date and Current Time ...............................................16

    Deleting Data and Formats ....................................................................................................17

    Using the Tools on the Ribbon .......................................................................................17

    Using Undo and Redo ........................................................................................................17

    Using Spell Check ..................................................................................................................17

    Inserting Rows and Columns .................................................................................................18

    Inserting a Row ..................................................................................................................18

    Inserting a Column .............................................................................................................18

    Deleting Rows and Columns ..................................................................................................18

    Using the Ribbon Tools to Delete or Insert Columns or Rows ............................................18

    Working with Files ..................................................................................................................19

    Saving a Workbook ............................................................................................................19

    Saving Changes .............................................................................................................20

    Opening an Existing File ....................................................................................................20

    Moving from One Open Workbook to Another ....................................................................21

    Closing a Workbook ...........................................................................................................21

    Deleting a File ....................................................................................................................21

    Creating a New Workbook .................................................................................................22

    Copying and Moving ..............................................................................................................22

    Using the Clipboard ............................................................................................................22

    Moving a Range by Dragging and Dropping .......................................................................23

    Copying a Range by Dragging and Dropping .....................................................................23

    Using the Fill Handle ..........................................................................................................24

    Using the Fill Handle to Copy One Cell ..........................................................................24

    Using the Fill Handle with a Range as the Pattern ..........................................................24

    Writing Formulas ....................................................................................................................25

    Order of Operations ...........................................................................................................25

    Using Cell References in Formulas ....................................................................................26

    Entering a Formula by Selecting .....................................................................................26

    Copying Formulas ..............................................................................................................27

    Copying a Formula Using Copy and Paste .....................................................................27

    Copying a Formula Using the Fill Handle .......................................................................27

    Absolute and Relative Cell References when Copying Formulas ...........................................28

    Relative References ...........................................................................................................28

    Absolute References ..........................................................................................................28

  • Introduction to Excel 2007

    Copyright © 2007, Carlson School of Management, University of Minnesota 3

    Making a Reference in an Existing Formula Absolute .....................................................29

    Making a Reference Absolute While You are Writing the Formula ..................................29

    Mixed Cell References .......................................................................................................29

    Introduction to Excel Functions ..............................................................................................30

    Argument .......................................................................................................................30

    Ranges ..............................................................................