MicrosoftPowerPoint 2010

Chapter 4

Working with Information Graphics

Working with Information Graphics 2

• Insert a SmartArt graphic• Insert images from a file into a SmartArt graphic• Convert text to a SmartArt graphic• Format a SmartArt graphic• Create and format a chart• Change the chart slice outline weight and color

Objectives

Working with Information Graphics 3

• Rotate a chart• Change the chart title and legend• Create and format a table• Change table text alignment and orientation• Add an image to a table• Insert a symbol

Objectives

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Project – Presentation with SmartArt, a Chart, and a Table

Working with Information Graphics 5

• Consider the graphic’s function• Choose an appropriate SmartArt layout• Choose an appropriate chart style• Obtain information for the graphic from credible

sources• Test your visual elements

General Project Guidelines

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• Display the Insert tab and then click the SmartArt button (Insert tab | Illustrations group) to display the Choose a SmartArt Graphic dialog box

• Click the desired SmartArt type in the left pane to display the corresponding gallery

• Click the desired graphic to display a preview in the right pane

• Click the OK button to insert this SmartArt graphic• If necessary, click the Text Pane button (SmartArt Tools

Design tab | Create Graphic group) to open the Text pane if it does not display automatically

Inserting a SmartArt Graphic

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Inserting a SmartArt Graphic

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• Type the first item in the first bullet line, and then press the DOWN ARROW key to move the insertion point to the second bullet line

• Type the remaining lines

Entering Text in a SmartArt Graphic

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• Click the Insert Picture from File icon in the picture placeholder to display the Insert Picture dialog box

• Navigate to the location of the picture to insert• Click the picture to insert• Click the Insert button to insert the picture into

the SmartArt picture placeholder

Inserting a Picture from a File into a SmartArt Graphic

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Inserting a Picture from a File into a SmartArt Graphic

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• With the SmartArt graphic selected, click the More button in the SmartArt Styles group (SmartArt Tools Design tab) to expand the SmartArt Styles gallery

• Click the desired style to apply the style to the graphic

Applying a SmartArt Style

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Applying a SmartArt Style

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• With the SmartArt graphic selected, click the Change Colors button (SmartArt Tools Design tab | SmartArt Styles group) to display the Change Colors gallery

• Click the desired color to apply the color variation to the graphic

Changing SmartArt Color

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Changing SmartArt Color

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• With the SmartArt graphic selected, drag the desired sizing handle until the SmartArt graphic is the size you want

• Use the ARROW keys to position the graphic

Resizing a SmartArt Graphic

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Resizing a SmartArt Graphic

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• Select the bulleted list items to convert and then click the Convert to SmartArt Graphic button (Home tab | Paragraph group) to display the SmartArt Graphics gallery

• Click More SmartArt Graphics in the SmartArt Graphics gallery to display the Choose a SmartArt Graphic dialog box

• Click the desired SmartArt graphic shape• Click the OK button to apply this shape and convert

the text

Converting Text to a SmartArt Graphic

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Converting Text to a SmartArt Graphic

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• Select the SmartArt shapes containing the text you wish to bold

• Click the Bold button (Home tab | Font group)

Bolding SmartArt Graphic Text

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• Click the Insert Chart button in the content placeholder to display the Insert Chart dialog box

• Click the desired chart category and chart type• Click the OK button to start the Microsoft Excel

program and open a worksheet tiled on the right side of the presentation

• Type the desired data in the Excel worksheet to update the chart

• Quit Excel by clicking its Close button

Inserting a Chart

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Inserting a Chart

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• Select the entire chart, and then click the Chart Tools Design tab to display the Chart Tools Design Ribbon

• Click the More button in the Chart Styles gallery to expand the gallery

• Click the desired chart style to apply the selected style to the chart

Applying a Chart Style

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Applying a Chart Style

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• Select the chart• Click the Chart Tools Format tab to display the

Chart Tools Format Ribbon• Click the Shape Outline button arrow (Chart Tools

Format tab | Shape Styles group) to display the Shape Outline gallery

• Click the desired outline weight

Changing the Shape Outline Weight

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Changing the Shape Outline Weight

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• With the shape outline selected, click the Shape Outline button arrow (Chart Tools Format tab | Shape Styles group) and then click the desired color to add colored borders

Changing the Shape Outline Color

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• With the chart selected, click the Chart Tools Design tab to display the Chart Tools Design Ribbon and then click the More button in the Chart Layouts gallery to expand the gallery

• Click the desired layout to apply the selected layout to the chart

Changing a Chart Layout

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Changing a Chart Layout

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• Select the chart, point to a corner sizing handle, and then drag until the chart is the desired size

Resizing a Chart

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• Click the chart title, and then triple-click to select the paragraph of text and display the Mini toolbar

• Click the Increase Font Size button until the title is the desired font size

• Right-click the legend in the chart to display the Mini toolbar and a legends shortcut menu

• Click the Increase Font Size button until the legend text is the desired font size

Changing the Title and Legend Font Size

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Changing the Title and Legend Font Size

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• Click to select the pie slice to separate• Click and hold down the mouse button and then

drag the slice outward• Release the mouse button

Separating a Pie Slice

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• With the chart selected, click the Chart Tools Format tab to display the Chart Tools Format Ribbon

• Click the Format Selection button (Chart Tools Format tab | Current Selection group) to display the Format Data Point dialog box

• Click the ‘Angle of first slice’ text box, delete the text, and then type the number of degrees to rotate the selection

• Click the Close button to close the dialog box and rotate the chart

Rotating a Chart

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Rotating a Chart

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• Click the Insert Table button in the content placeholder to display the Insert Table dialog box

• Click the up or down arrow to the right of the ‘Number of columns’ text box one time so that the desired number of columns appears in the box

• Click the up or down arrow to the right of the ‘Number of rows’ text box four times so that the desired number of rows appears in the box

• Click the OK button

Inserting an Empty Table

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Inserting an Empty Table

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• Click the Symbol button (Insert tab | Symbols group) to display the Symbol dialog box

• Select the desired font in the Font box• Scroll to and then click the desired symbol in the

list of symbols• Click the Insert button

Inserting a Symbol

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Inserting a Symbol

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• With the insertion point in the table, display the Table Tools Design tab

• Click the More button in the Table Styles gallery to expand the Table Styles gallery

• Click the desired table style

Applying a Table Style

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Applying a Table Style

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• Click the edge of the table so that the insertion point does not appear in any cell

• Click the Border button arrow (Table Tools Design tab | Table Styles group) to display the Border gallery

• Click the desired selection

Adding Borders to a Table

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Adding Borders to a Table

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• With the table selected, click the Effects button (Table Tools Design tab | Table Styles group) to display the Effects menu

• Point to the desired category to display the associated gallery

• Click the desired effect

Adding an Effect to a Table

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Adding an Effect to a Table

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• Select the table, point to a corner sizing handle, and then drag the table until it is the desired size

Resizing a Table

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• Right-click the table cell that will contain the image• Click Format Shape to display the Format Shape

dialog box and then click ‘Picture or texture fill’• Click the Insert from File button to display the

Insert Picture dialog box• Navigate to the location containing the image to

insert, and then click the Insert button to insert the picture into the table cell

• Click the Close button

Adding an Image to a Table

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Adding an Image to a Table

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• Drag through the cells to merge• Click the Merge Cells button (Table Tools Layout

tab | Merge group) to merge the selected cells into one cell

Merging Cells

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• Click the Text Direction button (Table Tools Layout tab | Alignment group) to display the Text Direction gallery

• Click ‘Rotate all text 270°’ to rotate the text in the cell

Displaying Text in a Cell Vertically

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Displaying Text in a Cell Vertically

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• With the Table Tools Layout tab displayed, click the Select button to display the Select menu

• Click Select Table in the Select menu to select the entire table

• Click the desired alignment button to align the text in the cells

Aligning Text in Cells

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Aligning Text in Cells

Working with Information Graphics 53

• Insert a SmartArt graphic• Insert images from a file into a SmartArt graphic• Convert text to a SmartArt graphic• Format a SmartArt graphic• Create and format a chart• Change the chart slice outline weight and color

Chapter Summary

Working with Information Graphics 54

• Rotate a chart• Change the chart title and legend• Create and format a table• Change table text alignment and orientation• Add an image to a table• Insert a symbol

Chapter Summary

Chapter 4 Complete

MicrosoftPowerPoint 2010