Introducing Microsoft PowerPoint 2010

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Introducing Microsoft PowerPoint 2010. John Matthews (ITS). What you know already. Similar text handling to Microsoft Word Cut, Paste, Copy, Spell checker, Save, Print, Help Formatting (fonts, font sizes, add/remove bullets, justification) - PowerPoint PPT Presentation

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<p>PowerPoint Presentation</p> <p>Introducing Microsoft PowerPoint 2010John Matthews (ITS)</p> <p>Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services1What you know alreadySimilar text handling to Microsoft WordCut, Paste, Copy, Spell checker, Save, Print, HelpFormatting (fonts, font sizes, add/remove bullets, justification)Insert objects from other packages e.g. Excel chartsMicrosoft PowerPointMonday, 14 November 2011Birkbeck IT Services2If you know Word you are well on the way to creating a simple set of slides, as there are many common features. There is a similar look and feel to the toolbar and menusYou can find out what toolbar buttons are for by holding the mouse pointer over the button (do not click!) and after a few seconds a label will appear to remind you what the button icon represents. This is called Hover Help.Help is used in the same way as Word.</p> <p>You can combine other IT skills with PowerPoint e.g. insert graphics that you have created with a graphics packageinsert Excel charts &amp; tablescreate equations with Word equation editor paste existing equations from a Word document.New in 2010File menu replaces Office buttonTransitions have moved to their own Ribbon</p> <p>From PowerPoint 2007The RibbonThe mini toolbarOffice button and quick access toolbarNew slide layoutsDifferent extensions now .pptxThe toolbar at the top of the screen is now called the Ribbon, with larger icons and more formatting commands instantly available. For smaller screens it may be useful to minimise the Ribbon by double-clicking on its tab. If a screen doesnt have the horizontal space to fit a Ribbon in, its contents are truncated.</p> <p>Mini toolbarAppears when text is selected, giving access to common formatting functions</p> <p>Office buttonThe round button at the top left, which replaces the File menu and contains its functions, general Word options and the list of recently used files</p> <p>The quick access toolbar to the right of the round Office button - is customisable, allowing you to add any icons you use regularly. Right-click on any button on a Ribbon and choose Add to Quick Access toolbar.Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services3Main topicsPowerPoint components presentations, slides, objectsCreating a presentationAdding slides to your presentationAdding objects to your slidesRehearsing your showOrganising your slidesMicrosoft PowerPointMonday, 14 November 2011Birkbeck IT Services4We cannot cover all of PowerPoints many features in the time available but we will look at basic techniques for creating a simple presentation and then we will discuss the practicalities of giving a presentation. When you are confident that you can give a presentation then you will be in a position to judge whether PowerPoint is appropriate for your presentation style &amp; whether you should invest more time in learning how to create more complex slides.What is PowerPoint?Microsoft PowerPoint is a presentation graphics package. Features - text handling, outlining, drawing, graphing, clipart and so on.PowerPoint can produce Presentations, Slides, Handouts, Speaker's Notes and Outlines.Slides are made up of objects e.g. text and image objects</p> <p>Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services5PowerPoint is a powerful presentation graphics package. It is not a scientific drawing package, but you can insert pictures that you have created with other packages. It gives you everything you need to produce a professional-looking presentation; text handling, outlining, drawing, graphing, clipart and so on. Although many people associate PowerPoint with presentations played on a computer to a projector it is not limited to this type of presentation. You can use it to generate overhead transparencies (always a useful fallback). You can supply your audience with handouts or speakers notes for later reference.</p> <p>A presentation is made up of a series of slides. Note that PowerPoint uses the term slide rather loosely. A slide is the basic block of a presentation. It may literally be a photographic slide or transparency, or it may be a screen displayed on the computer. Displaying your slides on a computer has the advantage that your slides will not get in the wrong order or be shown upside down. You do not distract your audience by fumbling with your transparencies.</p> <p>Each slide is made up of Objects. Objects are the basic building blocks of a slide. They are individual items that are placed on a slide template. In most cases, you'll be working with text objects and image objects. </p> <p>Starting Microsoft PowerPoint3. Press return or click on Microsoft PowerPoint1. Click on Start2. Type powerMicrosoft PowerPointMonday, 14 November 2011Birkbeck IT Services6Starting PowerPoint is just like starting any other Windows application. On ITS workstations you start it from the Program Menu. Your own computer may have a shortcut on the desk top. </p> <p>Practice - Starting PowerPoint</p> <p>Use the Start button to access the program menu and start PowerPoint, as above</p> <p>ViewsView ToolbarDrag border to resizeMicrosoft PowerPointMonday, 14 November 2011Birkbeck IT Services7When you create a new presentation PowerPoint starts with a title slide layout in Normal view. An outline of your presentation appears in the left hand window note the tabs at the top to switch between Outline (shows the text only) and Slides (shows the whole slide)A view of the current slide appears in the middle windowYou can type your notes in the bottom-middle window. You can resize the windows by dragging their borders.</p> <p>Creating a Title SlideClick anywhere inside the dotted line border. The instruction will disappear and the cursor will flash in the centre of the box. This box is called a text block.Type in a title. You can also add a subtitle if you wish</p> <p>Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services8The objects on the slide are text box objects. Think of a text box as a small document where you can type text. You can format your text, just as you would in Word, for example:</p> <p>Practice create a title slideType the title Learning about PowerPointType your name as the subtitle</p> <p>Creating a New SlideClick on New Slide button on the Home Ribbon</p> <p>Default style is Title and Content, which allows you to add a bulleted list plus includes buttons to add other objectsClick on the bottom half of the button for other slide layouts</p> <p>Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services9Clicking the lower half of the New Slide button allows you to use a different layout for your slide. AutoLayout contains several preformatted layout designs. You can centre text, make a bulleted list, and add clip art and charts. Note, though, that you can use any mixture of AutoLayout and individually designed slides, adding clipart and text boxes to any slide to position items as you want them.</p> <p>Practice Create a new slideClick the bottom half of the New Slide buttonThumbnails of the different types of template appear each is labelled underneathOur first slide will be a bulleted list click on Title and Content to add the new slide</p> <p>Creating a Bulleted List1. Click on the Title Block and type a title.2. Click inside the bulleted text block and type your text3. Press Enter. Another bullet will appear</p> <p>Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services10Youll probably want to start your presentation by telling your audience what you are going to talk about. A bulleted list is a useful way of doing this. Other useful features that we will look at when we rehearse our shows are slide transitions and animations. The latter allows us to introduce bulleted items one by one.</p> <p>Bulleted lists are created just as you would create them in Word. You can change the style of the bullets by choosing Format, Bullets &amp; Numbering. You can create sublists by using the Increase indent button on the toolbar (click on the small grey arrow at the end of the toolbar and choose Show buttons on two rows if you cannot see it) and return to your main list using the Decrease indent button. </p> <p>Practice Create a bulleted listAdd the title What we are going to learnAdd the bulleted listHow to create a presentationHow to present it</p> <p>Working with objects on slides</p> <p>Select the object by clicking on itHere a text box object is selectedDrag corners to re-size objectsHold down shift key to select multiple objects.Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services11You can also create a blank slide to add objects as you wish. To create the previous slide, Creating a bulleted list you would perform the following steps:Insert a picture previously created (for example with the graphics package Paintshop Pro). In PowerPoint, click on the Insert Ribbon then on Picture. Browse to where the image is stored then double click on it (or click once and then click on the Insert button). Insert text boxes by choosing Insert, Text Box. Type your text in the box note that you can only resize text boxes inserted in this way horizontally; PowerPoint will automatically resize them vertically as you add more text.The arrows can be added from the Drawing group on the Home Ribbon, or the Shapes icon on the Insert Ribbon. Once a shape is added, click on it and use the Drawing Tools Format Ribbon (which only appears when an object is selected) to change colour, weight and so on. The Shape Outline icon contains several different useful tools.Adjust sizes and locations by selecting and dragging the objects drag the circles on the edge to resize, drag the middle of the object to move it.</p> <p>Adding Graphics</p> <p>Click the icon to open the Clip Art selector</p> <p>Search for an image and click Go</p> <p>Double click to add an imageOr Choose Insert, Picture to insert your own graphics</p> <p>Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services12If you have any of your own pictures you may like to create a slide using your own picture, otherwise you can practice PowerPoint techniques using the Microsoft Clip Art. Staff can obtain Birkbeck logos from the External Relations Web site (http://www.bbk.ac.uk/er/marketing/brand/logo). Note that you can resize the graphic as you wish, regardless of the slide design chosen. Refer back to the notes on bulleted lists if you are unsure how to format the list.</p> <p>Practice Add a graphicClick on the New Slide button on the toolbarClick on the clip art iconSearch for clip art by key word. Double click on a picture to insert it onto the current slide</p> <p>You may also add clipart without changing the slide layout by choosing Insert Clipart then searching for pictures</p> <p>Click in the bulleted list box and type the following textSo far weve learntHow to create slidesHow to insert a graphicLater well learnHow to save our showHow to rehearse it.</p> <p>Adding ObjectsChoose Insert, Object to add objects such as Excel charts and tablesWord equations, drawings and organisational charts Graphics created by packages such as Adobe Photoshop or Paintshop ProMicrosoft PowerPointMonday, 14 November 2011Birkbeck IT Services13If you have already created an object in a Word or Excel document then you will probably find it is easier to paste a copy of it into PowerPoint than to recreate it from scratch. However, as PowerPoint is part of the Microsoft Office suite it does allow you to create simple objectsPractice Create a table objectIn the outline view scroll to the end of your presentation &amp; add a new slideAdd the title TutorsClick on the table icon (top left of the icons on the slide) to create a tableCreate a table with 2 columns and 4 rowsType the following data in the table TopicTutorPowerPointJohnProjectors StevePresentations Jane</p> <p>Saving Your Presentation1. Click on the File button2. Click on Save Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services14Just as in Word you should save your presentation at regular intervals. You should never use save to transfer your work onto a floppy disk. You can also save your file in HTML for the Web. You would normally save your presentation on your local machine first &amp; view it in a browser before publishing on the Web. You may need to consult with your School Web Maintainer to find out the most appropriate Web location for it.</p> <p>On ITS managed student workstations it is best to save your work in My Documents, as this allows you to move to different workstations and still open the file. If you save work on your hard disk (C:) at home or in your office make sure that you take a back up. Network drives managed by ITS are regularly backed up.</p> <p>The keyboard shortcut for saving is to hold CTRL and press S.</p> <p>Saving Your Presentation (cont.)3. Select folder or create new folder (within Documents in ITS rooms)4. Type in a file name. 5. Click on SaveMicrosoft PowerPointMonday, 14 November 2011Birkbeck IT Services15Practice Saving your presentationSave your presentation with the filename pres1.pptx in the My Documents folder. (if you are not sure about this please ask the tutor). </p> <p>Viewing your slide showFrom Slide Show Ribbon choose From BeginningTo go to next slide click mouse or press space barRight click mouse to get menuPointers Pen lets you draw on slideOn-screen icons (bottom left move mouse to see)Previous Pen Options Next</p> <p>Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services16Now that you have created a few slides you can view them as they will appear to an audience.</p> <p>Practice View your ShowFrom Slide Show Ribbon choose From Beginning, or press F5. Click the mouse to move to the next slideRight click the mouse. From the popup menu choose Pointer Options, Felt Tip Pen. The pointer will change to a pen shaped icon. Note that when you click with the pen you do not move to the next slide.Right click the mouse again. From the popup menu choose Pointer Options, Ink Colour and choose a pen colour.Practise marking items on your slide with the pen.Right click the mouse again. From the popup menu choose Pointer Options, Arrow. The pen will change back to an arrow &amp; you can proceed to the next slide by clicking.</p> <p>Note that the pop up menu also allows you to go back to the previous slide or go to a slide by selecting Go to Slide and then the slides title. </p> <p>Slide transitionThe Transitions Ribbon allows you to introduce special effectsYou can apply the selected transition to the current slide or to all your slides</p> <p>Microsoft PowerPointMonday, 14 November 2011Birkbeck IT Services17Microsoft Help definition of a transition: A transition is a special effect used to introduce a slide in a show. For example, you can fade in from black or dissolve from one slide to another. You can choose the transitions that you want and you can vary the speed of each.</p> <p>Practice slide transitionsClick on the Animations RibbonSelect a transition from the Transition to This Slide box to see the effectClick the iconClick Apply To All to apply the same effect to all slidesSelect No Transition t...</p>

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