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MARY SHIRLY LEENA

A PROJECT REPORT HUMAN RESOURCE MANAGEMENT SYSTEM

Under the guidance Of

Sanju

Submitted by

M MARY SHIRLY LEENA

581125589

in partial fulfillment o f the requirement

for the award of the degree

Of

MBA

IN

Human Resource Management

FEB 2013



MARY SHIRLY LEENA

1. STUDENTS DECLARATION

2.

I, MARY SHIRLY LEENA here by declare that this project report titled

“HUMAN RESOURCE MANAGEMENT SYSTEM” is based on original

project study conducted at CIERA SOFTECH, Bangalore.

Place: Bangalore

Date:

Signature of

3. MARY SHIRLY LEENA



MARY SHIRLY LEENA

4. ACKNOWLEDGEMENTS

According to the dictionary, wisdom has three components:

Knowledge, Insight and Good Sense, or Judgment. One can get

Management knowledge from a management course syllabus, but the

insight and good sense that knowledge into wisdom comes only from

experience.

I would thank Balasudhakar.M, my project guide, for his considerate and

immense help without which this report would not have been possible.

I express my gratitude to Mr. Deepthi .S, Senior Executive- HR, CIERA

SOFTECH. and the employees in the company for lending me valuable

support for the completion of my project.



MARY SHIRLY LEENA

Finally I would like to thank every one of my family members and friends

who have directly or indirectly contributed to successful completion of

my project.



MARY SHIRLY LEENA

5. INTRODUCTION

5.1. Existing System and Need of System

The HR Administration falls short of controlling the employee’s activities in

analyzing his/her strengths and weakness. The decision for appraisal of

assigning next project to the employee or to train him/her to enhance the skills –

where lies with proper projection. He is not provided with the detailed project

information done or to be assigned based on Application / Verticals.

DRAWBACKS IN EXISTING SYSTEM:

Need of extra manual effort.

It used to take much time to find any employee

Not very much accurate.

Danger of losing the files in some cases.

5.2. Scope of Work

To develop a software application that supports Specific to the HR Automation in

an intranet or internet there by allowing the interaction of all the employees

pertaining to that organization. To keep track of all the other departments related tothat organization like marketing, research etc.



MARY SHIRLY LEENA

To allow the HR department of an organization to update the employee details

when ever there is a change in the employee profile pertaining to that organization.

To bring on to a string the employee specification suggestions and make them sure

to post their requirements to the HR.

Allow a for the creation of an application specification to the human resource that

maintain the intranet automation of the HR software i.e., which contains the data

related to the employee.



MARY SHIRLY LEENA

6. PROPOSED SYSTEM

6.1. Proposed System

Decision in assigning proper skillful hands for the project is an important issue in

HR Module. The HR Administrator should report with the personal holding the

necessary skills required for the project assignment. The decision in making

analysis about the employee’s skills is a prime important before booting in. The

proposed system of HR Module is the right software to be incorporated into the

Automation of HR Software for helping the organization needs with respect to

skilful Human Resource.

The proposed system provides detail general information about the employee along

with Educational, Certification, Skill and Project details. It enhances the HR

Management in adding, viewing and updating employees’ details and generates

various reports regarding employee’s skill and experience. Suggestions and

Grievances posted by the employees are upheld for taking care of the necessary

steps in forwarding company’s obligation.

6.2. Objectives of System

The main objective of the system is to create the effective software that overcomes

the drawbacks of the existing system. Some of the main objectives are

To make operations very fast and accurate.

No need of any extra manual effort.

No fever of data loss.

Just need a little knowledge to operate the system.

Doesn’t require any extra hardware device.



MARY SHIRLY LEENA

At last very easy to find the employees.

7. ANALYSIS

7.1. Context Diagram

A context diagram is a top level (also known as Level 0) data flow diagram. It only

contains one process node (process 0) that generalizes the function of the entiresystem in relationship to external entities. It shows the interaction between the

system and external agents which act as data sources and data sinks



MARY SHIRLY LEENA

7.2. Data Flow Diagrams

Data flow diagrams illustrate how data is processed by a system in terms of inputs

and outputs. A DFD shows what kinds of data will be input to and output from the

system, where the data will come from and go to, and where the data will be

stored. It does

not show

information about the timing of processes, or information about whether processes

will operate in sequence or in parallel.

Data flow diagrams have replaced flowcharts and pseudo code as the tool of choicefor showing program design. A DFD illustrates those functions that must be

performed in a program as well as the data that the function will need. In spite of

its strength, the beauty of DFD lies on its dependence upon just four symbols to

express program design.

Officers

Administrator

Employee

Reports

HRMS



MARY SHIRLY LEENA

Symbols of Data Flow Diagram

There only four symbols used to write Data Flow Diagram as follows:



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Admin Module

Valid

adminRole tab

Role details

proj_detProjects

em dataEmployees

Maintaining

Databases

details

General_rosGeneral roster

Level 1 DFD



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Employee Module

Viewing

leave

roster

Retrievin

Leave

rosterLeave_sta

Apply leave

Approved /

Rejected

status

Retreiving to

approve leave

Ind roster Administrator

Entering toapprove

leave

Update

individual

employee

Approving /

Rejecting

the leave

Approved

Updating

and storing

Valid

user

Level 1 DFD



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Payroll

Valid

accountant

Ind_roster

pay_tab

Viewing

salary

details

gensalary_tabLogin

Storing

salary

details

Maintaining

general salary

details

Valid user

Computing

salary for

each

Computing

salary

Storing

Salary details

retreiving

Displaying

salary details

Retreiving

Retrei-

ving



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Recruitment and Discipline

Valid

User

employe

Sending warning,

suspension letter to

Investigatin

g Event

LoginValid HR

Valid

Valid

Valid

Requestin

Refering

the

Storing

the

Involvecode_ta

Event_tab

Storing

eventRecording

Retrieving

Entering the

New aplicant

Applicant_tab

Findingvacanct_tab

Refering

Viewing and

approving for

recruitment

Retrieving to

Approved

Retrieving

Level 1 DFD



MARY SHIRLY LEENA

7.3. Functional Decomposition

A Functional Decomposition Diagram shows the hierarchical structure of a system.

Its objective is to break down a complex system step by step into small

manageable chunks. The Functional Decomposition Diagram generally precedes

the Data Flow Diagram.

Aunthenticate View Leave

roster

Update Details Applying for job

Finding VacancyRecording

Event

Investigating

Event

Approving job

requests

Authenticate Maintaining

salary details

Computing

Salary

Display Salary

Details

HRMS

Accountant Employee HR AdminApplicant



MARY SHIRLY LEENA

8. DESIGN

8.1. E R Diagram

In software engineering, an entity-relationship model (ER model for short) is an

abstract and conceptual representation of data. Entity-relationship modeling is

a database modeling method, used to produce a type of conceptual schema or

semantic data model of a system, often a relational database, and its requirements

in a top-down fashion. Diagrams created by this process are called entity-

relationship diagrams or ER diagrams. Entity Relationship Diagrams (ERDs)illustrate the logical structure of databases. ER diagrams often use symbols to

represent three different types of information.

Entity Relationship Diagram Notations

Entity:

An entity is an object or concept about which you want to store information.

Entity

http://en.wikipedia.org/wiki/Software_engineering

http://en.wikipedia.org/wiki/Data

http://en.wikipedia.org/wiki/Database_model

http://en.wikipedia.org/wiki/Conceptual_schema

http://en.wikipedia.org/wiki/Semantic_data_model

http://en.wikipedia.org/wiki/Relational_database

http://en.wikipedia.org/wiki/Top-down

http://en.wikipedia.org/wiki/Top-down

http://en.wikipedia.org/wiki/Relational_database

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http://en.wikipedia.org/wiki/Conceptual_schema

http://en.wikipedia.org/wiki/Database_model

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Weak Entity:

A weak entity is an entity that must defined by a foreign key relationship with

another entity as it cannot be uniquely identified by its own attributes alone.

Key Attribute:

A key attribute is the unique, distinguishing characteristic of the entity. For

example, an employee's social security number might be the employee's keyattribute.

Multivalued Attribute:

A multivalued attribute can have more than one value. For example, an employeeentity can have multiple skill values.

Entity

Attribute

Attribute



MARY SHIRLY LEENA

Derived Attribute:

A derived attribute is based on another attribute. For example, an employee's

monthly salary is based on the employee's annual salary.

Relationships:

Relationships illustrate how two entities share information in the database

structure.

4.2 .Data Dictionary

In database management systems, a file that defines the basic organization of

a database is known as Data Dictionary. A data dictionary contains a list of all files

in the database, the number of records in each file, and the names and types of

each field. Most database management systems keep the data dictionary hidden

Attribute

Relationship

http://www.webopedia.com/TERM/D/database_management_system_DBMS.html

http://www.webopedia.com/TERM/F/file.html

http://www.webopedia.com/TERM/D/database.html

http://www.webopedia.com/TERM/R/record.html

http://www.webopedia.com/TERM/N/name.html

http://www.webopedia.com/TERM/F/field.html

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MARY SHIRLY LEENA

from users to prevent them from accidentally destroying its contents. Data

dictionaries do not contain any actual data from the database, it will contain only

bookkeeping information for managing it. Without a data dictionary, however, a

database management system cannot access data from the database.

4.3.Table Design

TABLE NAME: Applicant_tab

NAME DATATYPE SIZECOLUMN

STATUS

Appid numeric 9 Not Null

appname varchar 30 Not Nulldob datetime 8 Not Null

mailid varchar 30 Null

phoneno varchar 15 Null

mobile varchar 11 Null

marital varchar 8 Not Null

address varchar 100 Not Null

gender char 6 Not Null

qual varchar 30 Not Null

exp varchar 2 Not Nullprev_com varchar 30 Null

prev_post varchar 30 Null

skillset varchar 50 Not Null

achieve varchar 50 Null

http://www.webopedia.com/TERM/D/data.html

http://www.webopedia.com/TERM/A/access.html

http://www.webopedia.com/TERM/A/access.html

http://www.webopedia.com/TERM/D/data.html



MARY SHIRLY LEENA

TABLE NAME: Client_tab

NAME DATATYPE SIZE COLUMNSTATUS

clid varchar 6 Not Null

clname varchar 35 Not Null

TABLE NAME: emp_det


STATUS

empid varchar 6 Not Null

empname varchar 25 Not Null

pwd varchar 10 Not Null

mailid varchar 50 Not Null

roleid varchar 6 Not Null

dob datetime 8 Not Null

gender varchar 6 Not Null

marital varchar 8 Not Null

address varchar 50 Not Nullphoneno varchar 11 Not Null

Mobile varchar 11 Not Null

Doj DateTime 8 Null

Doe DateTime 8 Null

grade varchar 3 Not Null

Exper varchar 8 Not Null

prev_com varchar 35 Null

prev_post varchar 25 Null

worktype varchar 10 Not Nullskillset varchar 50 Not Null

wfield varchar 15 Not Null



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TABLE NAME: event_tab


STATUS

erefno varchar 15 Not Nulledate varchar 8 Not Null

edesc varchar 50 Not Null

reason varchar 50 Not Null

place varchar 50 Not Null

superid datetime 6 Not Null

supername varchar 25 Not Null

inqdate DateTime 8 Not Null

actionreq Char 3 Not Null

report_person varchar 25 Not Nullempid varchar 6 Not Null


typecode varchar 6 Not Null

prevaction Char 3 Not Null

confirmed varchar 7 Not Null

confirmed varchar 6 Not Null

TABLE NAME: general_ros


STATUS


sickleav numeric 9 Not Null



MARY SHIRLY LEENA

casualleav numeric 9 Not Null

compleave numeric 9 Not Null

vacatleav numeric 9 Not Null

totleav numeric 9 Not Nullyear1 numeric 9 Not Null

TABLE NAME: gensal_tab


STATUS


bpay numeric 9 Not Null

Pf numeric 9 Not Null

hra numeric 9 Not Null

da numeric 9 Not Null

ta numeric 9 Not Null

total numeric 9 Not Null

pyear numeric 9 Not Null

TABLE NAME: Ind_roster


STATUS



MARY SHIRLY LEENA

empid varchar 6 Not Null



sickavail numeric 9 Nullcomavail numeric 9 Null

casavail numeric 9 Null

vacavail numeric 9 Null

totleav numeric 9 Not Null

lyear numeric 9 Not Null

TABLE NAME: indemp_roster


STATUS

emp_id varchar 6 Not Null

emp_name varchar 25 Not Null

Role_id varchar 6 Not Nullltype varchar 10 Not Null

ltaken numeric 9 Not Null

tot numeric 9 Not Null



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year1 numeric 9 Not Null

TABLE NAME: invovecode_tab


STATUS

typecode varchar 6 Not Null

invdesc varchar 25 Not Null

status varchar 25 Not Null

TABLE NAME: Leave_Apply


STATUS



typeleav varchar 50 Not Null

fromdate DateTime 8 Not Nulltodate DateTime 8 Not Null

reason varchar 30 Not Null

reportperson varchar 20 Not Null



MARY SHIRLY LEENA

TABLE NAME: Leave_status

NAME DATATYPE SIZE COLUMNSTATUS



fromdate varchar 8 Null

todate DateTime 8 Null

typeleav DateTime 20 Not Null

reason varchar 30 Null

approve varchar 15 Null

Subm_date DateTime 8 0

Leave_id Numeric 9 0

TABLE NAME: Pay_tab


STATUS

Empid varchar 6 Not Null

empname varchar 30 Not Nullroleid varchar 6 Not Null

bpay numeric 9 Not Null

Pf numeric 9 Not Null

hra numeric 9 Not Null

da numeric 9 Not Null

ta numeric 9 Not Null

Reduction Numeric 9 Not Null

total numeric 9 Not Null

pyear numeric 9 Not NullPmonth Char 3 Not Null

Pyear Numeric 9 Not Null



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TABLE NAME: pro_det


STATUS

Empid varchar 6 Not Nullempname varchar 25 Not Null


projid varchar 6 Not Null

modname varchar 25 Not Null

projname varchar 25 Not Null

sdate Dtaetime 8 Not Null

edate datetime 8 Not Null

clid varchar 6 Not Null

clname varchar 25 Not Null

TABLE NAME: Refer_tab


STATUS

erefno varchar 15 Not Null

TABLE NAME: Result_tab



MARY SHIRLY LEENA


STATUS

rescode varchar 6 Not Null

resdesc varchar 25 Not Nullrestatus varchar 10 Not Null

TABLE NAME: Role_tab


STATUS


roledesc varchar 25 Not Null

TABLE NAME: vacant_tab


STATUS

Empid varchar 6 Not Null

ndate datetime 8 Not Null

sdate datetime 8 Not Nullurgent varchar 7 Not Null

vacpost numeric 9 Not Null

wfield varchar 25 Not Null



MARY SHIRLY LEENA

4.4.Input Form Design

Admin accessible pages



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Employee accessabile Forms



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HR accessible Pages



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Accountant Accessible Pages



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4.5. Report Layout

Here in our Project We are using the Crystal report for generating reports.

Crystal Reports is a business intelligence application used to design and generate

reports from a wide range of data sources. Several other applications, including

Microsoft Visual Studio, at one time bundled an OEM version of Crystal Reports

as a general purpose reporting tool. Crystal Reports is a popular report writer, and

was especially so when Microsoft bundled it with Visual Studio versions 2003

through 2008.

Crystal Reports for Visual Studio brings the ability to create interactive,

presentation-quality content to the Windows environment. With Crystal Reports

for Visual Studio 2005, you can create complex and professional reports in a GUI-

based program. Then you can connect your report to almost any database source,

as well as to proxy data, such as a result set (for example, an ADO.NET Dataset).

With the wizards included in the GUI designer, you can easily set formatting,

grouping, charting, and other criteria.

Crystal Reports allows users to graphically design data connection(s) and report

layout. In the Database Expert, users can select and link tables from a wide variety

of data sources, including Microsoft Excel spreadsheets, Oracle databases,

Business Objects Enterprise business views, and local file system information.

Fields from these tables can be placed on the report design surface, and can also be

used in custom formulas, using either BASIC or Crystal's own syntax, which are

then placed on the design surface. Formulas can be evaluated at several phases

during report generation as specified by the developer.

http://en.wikipedia.org/wiki/Business_intelligence

http://en.wikipedia.org/wiki/Report

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http://en.wikipedia.org/wiki/Microsoft_Excel

http://en.wikipedia.org/wiki/Oracle_Database

http://en.wikipedia.org/w/index.php?title=Business_view&action=edit&redlink=1

http://en.wikipedia.org/wiki/BASIC

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http://en.wikipedia.org/w/index.php?title=Business_view&action=edit&redlink=1

http://en.wikipedia.org/wiki/Oracle_Database

http://en.wikipedia.org/wiki/Microsoft_Excel

http://en.wikipedia.org/wiki/Visual_Studio

http://en.wikipedia.org/wiki/Microsoft

http://en.wikipedia.org/wiki/Report_writer

http://en.wikipedia.org/wiki/Original_Equipment_Manufacturer

http://en.wikipedia.org/wiki/Microsoft_Visual_Studio

http://en.wikipedia.org/wiki/Data_source

http://en.wikipedia.org/wiki/Report

http://en.wikipedia.org/wiki/Business_intelligence



MARY SHIRLY LEENA

Both fields and formulae have a wide array of formatting options available,

which can be applied absolutely or conditionally. The data can be grouped into

bands, each of which can be split further and conditionally suppressed as needed.

Crystal Reports also supports sub reports and graphing.

9. CODE DESIGN IMPLEMENTATION

9.1. Data Validation

In computer science, data validation is the process of ensuring that a

program operates on clean, correct and useful data. It uses routines, often called

"validation rules" or "check routines", that check for correctness, meaningfulness,

and security of data that are input to the system. The rules may be implemented

through the automated facilities of a data dictionary, or by the inclusion of

explicit application program validation logic.

The simplest data validation verifies that the characters provided come from

a valid set. For example, telephone numbers should include the digits and possibly

the characters +, -, (, and ) (plus, minus, and brackets). A more sophisticated data

validation routine would check to see the user had entered a valid country code,

i.e., that the number of digits entered matched the convention for the country or

area specified.

http://en.wikipedia.org/wiki/Computer_science

http://en.wikipedia.org/wiki/Validation_rule

http://en.wikipedia.org/wiki/Data_dictionary

http://en.wikipedia.org/wiki/Application_program

http://en.wikipedia.org/wiki/Numerical_digit

http://en.wikipedia.org/wiki/Numerical_digit

http://en.wikipedia.org/wiki/Application_program

http://en.wikipedia.org/wiki/Data_dictionary

http://en.wikipedia.org/wiki/Validation_rule

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MARY SHIRLY LEENA

Incorrect data validation can lead to data corruption or security vulnerability.

Data validation checks that data are valid, sensible, reasonable, and secure before

they are processed.

Validation Methods:

Allowed character checks

Checks that ascertain that only expected characters are present in a field. For

example a numeric field may only allow the digits 0-9, the decimal point andperhaps a minus sign or commas.

Batch totals

Checks for missing records. Numerical fields may be added together for all

records in a batch. The batch total is entered and the computer checks that the total

is correct, e.g., add the 'Total Cost' field of a number of transactions together.

Cardinality check

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http://en.wikipedia.org/wiki/Software_security_vulnerability

http://en.wikipedia.org/wiki/Cardinality

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http://en.wikipedia.org/wiki/Software_security_vulnerability

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MARY SHIRLY LEENA

Checks that record has a valid number of related records. For example if

Contact record classified as a Customer it must have at least one associated Order

(Cardinality > 0).

Check digits

Used for numerical data. An extra digit is added to a number which is

calculated from the digits. The computer checks this calculation when data are

entered.

Data type checks

Checks the data type of the input and give an error message if the input data

does not match with the chosen data type, e.g., In an input box accepting numeric

data, if the letter 'O' was typed instead of the number zero, an error message would

appear.

Format or picture check

Checks that the data is in a specified format (template), e.g., dates have to be

in the format DD/MM/YYYY. Regular expressions should be considered for this

type of validation.

Limit check

Unlike range checks, data is checked for one limit only, upper OR lower,

e.g., data should not be greater than 2 (<=2).



MARY SHIRLY LEENA

Logic check

Checks that an input does not yield a logical error, e.g., an input value

should not be 0 when there will be a number that divides it somewhere in a

program.

Presence check

Checks that important data are actually present and have not been missed

out, e.g., customers may be required to have their telephone numbers listed.

Range checkChecks that the data lie within a specified range of values, e.g., the month of

a person's date of birth should lie between 1 and 12.

In this project the above mentioned data validations are performed

successfully. The failures found while these validation are performed is cleared

correctly and the validations are carried out until the project gave a 100% accuracy

in data validation.



MARY SHIRLY LEENA

9.2. Quality of Report

The usage of crystal reports made a quality report generating in the project. Themain reasons why crystal reports are used in the project are,

Secure as End user cannot modifiy the data which is appear in the report if

we use crystal report to show the report but in HTML, user can modify the

report data.

Report layout is not transparent, so that end user will not know about how

we design the report. But in HTML,anybody can study the report layout and

can copy the technology.

Can export into different format like PDF, HTML, XML, etc.,

The reports Generated in the project are listed below.



MARY SHIRLY LEENA



9.3. Code Design

mary shirly leena

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