2015 nat test admin guidelines edited feb 2015

National Education Testing and Research Center

Department of Education

2015

The 2015 NAT

Test Administration Guidelines

DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

Edited 2015 NETRC-Admin/TAD

NAT Acronyms

2

SDS - Schools Division Superintendent

RTC -Regional Testing Coordinator

DTC -Division Testing Coordinator

PSS -Private School Supervisor

SH -School Head

STC -School Testing Coordinator

CE -Chief Examiner

RS -Room Supervisor

RE -Room Examiner

LRN -Learner Reference Number

TMs -Test Materials

TB -Test Booklet

AS -Answer Sheet

EH -Examiner’s Handbook

SSH -Scannable School Header

ETRE -Examiner’s Transmittal Report

Envelope

CETRE -Chief Examiner’s Transmittal Report

Envelope

3

The Testing Staff and

Their Roles and Responsibilities

The Testing Staff at the Division Level

4

Division Level SDS*

DTC PSS

School Level

School Head/ Chief Examiner –

School Head of the Testing Center

School Testing Coordinator –

Guidance Counselor or designate

Room Supervisors

RE 1 RE 2 RE 3 RE 4

Notes: 1. Assignment of the testing staff shall be done by the SDS.

2. The NAT is administered in the respective school of the

examinees.

RE n

Coming

from

other

schools

The Schools Division Superintendent

(SDS)

5

1. Responsible for the smooth conduct of the test

in the division;

2. Assigns one of the division supervisors as DTC;

3. Designates REs from the teaching staff who

are reliable, competent, experienced in the

conduct of the NAT, and have no history of lost

TBs; and

4. Assigns the PSS to manage the tardiness of

some private school teachers on examination

day.

The Division Testing Coordinator

(DTC)

1. Prepares accurately, with the assistance of PSS, theenrolment data using the prescribed format andcorresponding guidelines

2. On behalf of the SDS, the DTC chooses REs who arecredible, trustworthy and with testing experience

3. Orients the SHs or STCs prior to test administration

4. Maintains the security and confidentiality of testmaterials received from the NETRC through a courierand issues an Oath of Confidentiality for the SHs onthis regard

5. Examines the packing guide of TMs upon receipt

6. Notifies NETRC on the condition of TMs received

7. Accounts all the TMs before final packing6

The Private School Supervisor

(PSS)

7

1. Disseminates information and latest issuances regarding the NAT to private schools in the division

2. Coordinates with private school principals regarding the test and its proper administration

3. Checks closely that private schools operating without permit were EXCLUDED in the NAT administration vis-à-vis the official list from the region

4. Ensures that listed schools with permit are still operating

The Private School Supervisor

(PSS)

8

4. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and allocation of TMs

5. Assists the DTC in the echo-orientation of private schools in the division level*

6. Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs

7. Oversees the conduct of the test in private schools

*No extra funding from NETRC is provided for this activity.

The Chief Examiner (CE)

9

1. Maintains the security and confidentiality of the TMs upon

receipt from the DTC (test boxes are opened on examination

day);

2. Has the accountability and responsibility for all the TMs received

and this ends when the TMs are returned to the DTC;

3. Assigns a Distribution Room where all REs can be met before

and after the test administration;

4. Counts all packs of TBs and ASs before releasing them to the

REs;

5. Records pertinent data about the TMs released to and received

from the REs in the Accounting Form (Form 3) and Forms 4, 5,

6 and in the SSH.

Note: The School Head is the Chief Examiner of his/her

respective school.

10

6. Distributes the TBs to each RE and instructs

him/her to count these without opening the pack

and before leaving the room;

7. Monitors the REs’ proper accomplishment of the

different forms while the test proper is in progress;

8. Follows the instructions in the Accounting and

Packing of TMs found at the latter part of the EH.

9. Has full awareness of the details of the testing

program to be conducted; and

10.Orients every teacher in his/her respective school

on the guidelines and EH relative to the test

administration.

11

1. Counts the TBs in front of the CE in the Distribution Room while the plastic bag is still sealed and before proceeding to the testing room;

2. Signs Form 3 as he/she receives the TMs from the CE/STC while still inside the Distribution Room.

3. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes;

4. Facilitates the recording of the Examinee Number and TB Number of the Examinees in the NETRC Form 2 (Seat Plan);

The Room Examiner (RE)

12

5. Supervises closely the shading of bubbles in the Name Grid, LRN and other data/non-test items in the AS;

6. Follows strictly the EH during test administration;

7. Keeps custody of all the used and unused TBs but are not allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999;

8. Checks the contents of the ETRE before he/she seals it while still inside the testing room; and

9. Accomplishes Form 7.

Notes: 1. Teachers from private schools will be assigned in public schools asREs.

2. Likewise, teachers from public schools will be assigned in private schools.

3. If teachers are not enough, those from other districts can be assigned.

Insufficient number of Private School

Teachers to Serve as REs in Public

Schools

13

1. Public school teachers from other districts may serve as REs when there is insufficiency on the number of private school teachers.

2. For divisions with only few public and private high schools, elementary school teachers from public schools may serve as REs.

3. Teachers from big schools may be dispersed in small private schools.

The Room Supervisor (RS)

15

1. Monitors the conduct of the test in a testing center with 5 or more testing rooms for Grade 6 and Year 4, and 10 or more rooms for Grade 3;

2. Checks if the REs adhere to the instructions in the EH;

3. Collects from the REs the unused ASs when the examinees are answering the last subtest;

4. Facilitates the completion in filling out the data in Form 3;

5. Reminds every RE that the ETREs should be sealed inside the testing room; and

6. Counts and double counts the TBs per pack and the number of ETREs.

16

Assignment of Room Supervisors:

1. The RS must come from another school other than those schools where REs shall be assigned.

2. The number of RSs assigned in a testing center will depend on the number of examinees in a testing room.

Below is the ratio: 1 RS is assigned in every 10 rooms if there

are 20 examinees/room 1 RS is assigned in every 5 rooms if there

are 30 examinees/room

The School Testing Coordinator

(STC)*

17

1. Double checks the enrolment data of the school prior to submission to the DTC;

2. Attends the orientation at the division level in the absence (or on behalf) of the SH;

3. Accomplishes the SSH;

4. Assists the CE in all the testing activities; and

5. Double checks the TMs before final packing, being accountable also on these materials.

Note: The STC stays in his/her respective school to assist the Chief Examiner in all the testing activities.

The Monitors

18

1. NETRC staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field.

2. The expenses incurred by external-volunteers are not chargeable to NETRC funds.

Orientation at the Division Level

19

This is primarily aimed to orient all the testing staff in the NAT administration. But due to budgetary constraints only one representative per school is authorized to attend - either the SH or the STC. However, a 100% attendance is imposed for the school representative. Sanctions should be meted out for non-attendance.

Hence, a mechanism should be devised so that all testing staff are properly oriented; one of which is orienting all the teaching force in the school by the SH/STC to be ready on exam day in case there will be shortage of REs in other testing centers.

20

The Enrolment Data, School ID and

Learner Reference Number

Guidelines in the Preparation and

Submission of Enrolment Data (NAT &

NCAE)

21

Region Division City /

Municipa

lity

Region

Code

Division

Code

Legislative

District

School

Type

(Public

or

Private)

School

ID

School

Name

School

Year

Grade /

Year

Level

1. DTCs are instructed to submit the NAT enrolment

data during the NCAE national conference.

2. Data must be prepared as of July 1 of the current

school year in soft (CD) and hard (printed) copies

for EACH grade / year level: Grade 3, Grade 6,

Grade 9 and Year 4.

3. Using the EXCEL format, tabulate the data in a

matrix found below:

Enrolment Data for the Elementary /Secondary Level

22

4. Each Division must submit four (4) CDs containing

one (1) EXCEL file for EACH grade / year level.

5. If the prescribed format is not followed, enrolment

data will be returned to the DTC to be rectified.

6. Provide only the total enrolment per school.

7. DO NOT provide subtotals for each curriculum

program unless specified by NETRC. Separate the

enrolment data from BEC ONLY for secondary

schools with Technical-Vocational Education (TVE),

Science and Technology, Engineering and

Mathematics (STEM)/Engineering and Science

Education Program (ESEP), Special Program for the

Arts (SPA) and Open High School Program (OHSP).

Note: Separate enrolment data for the curriculum

programs specified above are not necessary in the

NCAE since there is no need for a comparison of

aptitude levels among students by program.

23

8. There must be NO gender

segregation.

9. Group schools by municipality

REGARDLESS of type of school

(public or private).

10. DO NOT include schools without

enrolment data.

11. Private schools are NOT included in

the Language Assessment for

Primary Grades (LAPG).

An Example on the Preparation of G3 Enrolment Data for

LAPG

24

Note: Prepare another enrolment data for NAT-Grade 6, NAT-Year 4 and

NCAE-Year 3 using the same format, except for Mother Tongue column

LAPG Grade 3 (2014-2015) ALLOCATION

Division: San Fernando City, La Union

Region Division City / Municipality Region Code

Division Code

Legislative District

School Type

(Public or Private

School ID School NameMother Tongue

SY 2014-2015

EnrolmentGrade 3

1

San Fernando

CityCity of San Fernando A

A12 First District Public 101021 Bangbangolan ES Iloko

1

San Fernando


A12 First District Public 101022 Baraoas ES Iloko

1

San Fernando


A12 First District Public 101023 Cadaclan ES Iloko

1

San Fernando


A12 First District Public 101024 Dallangayan ES Iloko

1

San Fernando


A12 First District Public 101025 Dalumpinas ES Iloko

1

San Fernando


A12 First District Public 101026 Ilocanos ES Iloko

1

San Fernando


A12 First District Public 101027 Lingsat ES Iloko

1

San Fernando


A12 First District Public 101028 Mameltac ES Iloko

1

San Fernando


A12 First District Public 101029 Nagyubuyuban ES Iloko

1

San Fernando


A12 First District Public 101030 San Fernando North CS Iloko

1

San Fernando


A12 First District Public 101031 Pao ES Iloko

1

San Fernando


A12 First District Public 101032 Parparya ES Iloko

1

San Fernando


A12 First District Public 101033 Puspus ES Iloko

Guidelines on the Use of School

IDs

25

1. BEIS and NETRC are using similar School IDs both recognized by the Department;

2. New schools without School IDs are given temporary ones by NETRC and no other sources to avoid duplication and to facilitate allocation of TMs;

3. The School IDs issued by NETRC will be used temporarily for future test administrations until such time BEIS issues the permanent ID

26

4. School ID to be used by

A. students who already transferred:

The School ID of the present/new school

B. schools affected by the calamities and those who are temporarily relocated:

Same School ID

27

Discrepancy in the School ID (NAT and NCAE)

(School Header vs. EBEIS)

1. Update the School ID

2. Cross out the temporary

School ID

3. Write the EBEIS School

ID below the bar code

Special Group of Examinees in

the NAT

28

1. Allot a separate testing room for the special group of examinees from the regular ones (BEC) as indicated in the submitted enrolment data (as the case may be) listed below:

A. Special Science Curriculum (SSC)B. Technical-Vocational Education (TVE)C. Science and Technology, Engineering and Mathematics

(STEM) /Engineering and Science Education Program (ESEP)

D. Special Program for the Arts (SPA)E. Open High School Program (OHSP)

Note: This is for public schools only.


the NAT

29

2. Examinees must be alphabetically arranged (Males then Females) in Form 1 and Form 2.

3. Instruct the examinees to properly shade in their AS the curriculum/program they belong to. This is to correspondingly provide a report on their test results separate from the others.

Elementary: Do you belong to a section with Special Science Curriculum? (Yes or No)

Secondary: Do you belong to a section with any of the following programs? (Tech-Voc, ESEP/STEM, SPA, OHS)


the NAT

30

4. The ETRE(s) of the special group of examinees must be specifically labelled at the upper right hand corner with bold ink to separately process their ASs from the BEC examinees.

ETRE Label: SSC / TVE / ESEP or STEM / SPA / OHSP

5. The SSC examinees will use the same school ID with the regular examinees.

Guidelines on the Use of

Learner Reference Number (LRN)

31

1. Use the LRN that was provided by the Office of the Planning Service, DepED Central Office.

2. The LRN must be reflected in each of the examinees’ AS and in Form 1.

3. In case the LRN is still not available, leave it blank.

32

Test Administration Guidelines

Pre-Test Guidelines

33

Concern GuidelinesDistribution

of TMs

1. Early in the morning of exam day in nearby schools

2. A day before the test to far schools or even earlier to far

flung schools

3. DTC issues the Oath of Confidentiality to each SH

Information

Disseminatio

n

To Examinees:

1. Inform the examinees to bring pencils (lead#2) on exam

day.

2. Inform the fourth year students taking NAT to bring

snacks/lunch on exam day. They are not allowed to leave

the campus.

3. Inform the examinees that they should know the curriculum

/ program they belong to (BEC, ESEP/STEM, TVE, SPA and

OHSP)

4. Inform the examinees to have a copy of their ratings in the

third grading period: Math, English, Science, Filipino and

HeKaSi/Araling Panlipunan.

5. Advise the examinees to have a copy of their LRN.

6. The coverage of NAT Y4 includes the core subjects and the

Critical Thinking Skills Test.

34

Concern GuidelinesInformation

Disseminatio

n

To Schools:

1. The list of examinees must be alphabetically

arranged in the whole school. All males first then

females.

2. Each listed examinee should have his/her

corresponding LRN.

3. Inclusion Policies

a. Examinees with Hearing Impairment (HI) may

take the test and may be included in the regular

testing room

b. Only those Y4 students graduating in March

2015 will be allowed to take the NAT Y4

4. Non-testing officials are not allowed to stay in the

vicinity of the testing rooms.

Preparation

of

Classrooms

1. Well lighted and conducive for testing.

2. For Grade 6 and Year 4, 30 armchairs should be

provided.

3. The arrangement of the seats must be well-spaced

& spread out; first and last rows are close to the

35

Concern GuidelinesMerging of

Excess

Examinees

and

Testing

Centers

1. In case there are five or less examinees in excess in a

large testing center, they can be integrated in the last

five rooms, each accommodating an examinee. The

examinee will be the last in the list/seat plan.

Customize Forms 1 and 2 in order to include the

additional examinee. Add another box/space in the

forms.

2. Examinees from small-size private schools can be

merged and tested in one testing center in a city or in a

municipality. A Master Teacher shall be assigned as

the CE.

3. There should be separate C/ETREs for each school in

case there is merging of small size schools into one

testing center.

4. In case merging with other small testing center is not

possible, e.g. 35 registrants only, all examinees maybe

accommodated in one testing room. Another set of

Forms 1 and 2 will be used for the 5 examinees.

5. No integration of excess examinees will be done if

36

Concern GuidelinesOn Checking

the Identity of

the Examinee

1. Countercheck the identity of each examinee

through his/her School ID.

2. If the ID is not available, ask the examinee to

present a notebook or any personal belonging

bearing his/her name.

3. In the absence of # 1 and # 2 identification

materials, ask the classmates inside the testing

room to attest his/her identity.

Test Materials

Allocation

Grade 6

1. Schools with more than 90 examinees – The

allocation should be 50% TBs and 100% ASs of

the total enrolment

There will be 2 testing sessions for schools

allocated with only 50% TBs

2. Schools with 90 examinees and below – The

allocation should be 100% TBs and ASs of the total

enrolment

Year 4

Board Work : NAT Grade 6Time Started Time to End

General Directions

& Sample Items 5 mins __________

Part I (EDQ) 1 – 15 5 mins __________

Part II (Test Proper)Filipino 1 – 40 ___________ Mathematics 1 – 40 English 1 – 40 __________Break 15 minsScience 1 – 40 ____________HEKASI 1 – 40

__________

Total time limit: 3 hrs & 50 mins

Notes: 1. Use same board work for the second session.

2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi37

Board Work : NAT Fourth

YearParts of the Test Item Time Time Time

Numbers Limit Started Ended

General Directions and

Sample Items 1 – 5 5 mins. ______

Part I (EDQ) 1 – 15 5 mins. ______

Part II (Test Proper )

(A.M.)

Filipino 1 – 60 60 mins. ______

Araling Panlipunan 1 – 60 60 mins. ______

BREAK 10 mins.

Mathematics 1 – 50 70 mins. ______ ______

LUNCH BREAK

(P.M.)

Science 1 – 60 80 mins. ______

English 1 – 60 60 mins.

Critical Thinking Skills Test 1 – 20 30 mins. ______

Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and

Critical Thinking Skills38

Filling Out the Scannable

School Header (SSH)

39

1. Data must be prepared by the STC days ahead before

exam day.

2. Transcribe the data in the SSH using a PENCIL (lead# 2)

during exam day.

3. Every variable is labeled with S if a school concern

and G/Y if a grade/year concern.

4. There are variables specific only for private schools

(such as GASTPE) and for the public schools (CFSS,

etc.)

5. GASTPE grantees must be properly identified by year

level and type of grant (EVS or ECS).

Filling Out the SSH

40

6. Observe the place values in filling in boxes requiring

nominal data. The right most box is for ones followed by

tens, hundreds and thousands. Empty boxes have to be

filled in with zeroes.

Ex. Actual number of examinees: 203

An actual number of 94 examinees is filled out as:

7. In 2015 NAT, there is an inclusion of a checklist on

teachers’ trainings / staff development activities on

raising learners’ achievement level in the core subjects

at the school level.

2 0 30

9 40 0

Instructions for the Recording of

Time

41

1. Time allocation serves as guide in therecording of time but the corresponding actualtime in answering each subject should bewritten in the Time Started and Time to End.

2. The recording of time is done by cluster ofsubjects answered before and after breaks(snacks and lunch); for which the time recordsshould be written in the blanks provided.

Pretest : Entrance and Seating

Arrangement

42

1. Count the TBs before opening package in front of examinees.

2. Do not allow electronic devices (calculator & cell phones), references (dictionaries) and rulers in the exam room.

3. All belongings shall be placed in front beneath the blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on.

4. Seat Assignment must be strictly based on the Seat Plan.

5. Seats of late comers/absentees must be left vacant.

6. Count the TBs and ASs in front of the examinees prior to distribution

Note: No other persons should be allowed in the premises of

LAPG - Grade 3:20 examinees in a

room Seats are 4 rows of 5

NAT Grade 6 and Year 4:

30 examinees in a room

Seats are 6 rows of 5

Pretest : Distributing and Checking the TBs and

ASs

43

1. TBs and ASs must be distributed correspondingly by Serial Number based

on the Seat Plan. Hence, TMs of absentees must remain in the plastic bag

under the custody of the RE.

2. Distribute TMs from right to left and from lowest serial number.

3. Check page by page.

4. Place defective/unused TB and AS, if any, in the plastic bag.

5. Check and double check if all examinees have shaded the correct circles

pertaining to the NAME GRID and all the necessary information about the

examinee.

6. Remind examinees to use eraser for pencils. Tape or liquid erasers are

NOT allowed.

7. No examinees should start accomplishing the NAME GRID unless they

have shown their pencils.

8. Do not start the Test Proper unless each examinee has properly shaded

the NAME GRID.

Test Proper

44

1. Read verbatim the information in boxed portions of the handbook. Do NOT translate in local language/dialect.

2. Always record the time started and the time when clustered subject tests will end.

3. Do NOT add nor subtract minutes in the time allocated.

4. Accomplish the Seat Plan while the examinees are answering the EDQ.

5. Accomplish Form 7 while test is in progress.

6. Closely supervise the examinees in accomplishing the AS so that reliable data can be generated.

Post Test

45

1. Give five minutes to inspect and clean the ASs.

2. The Examinee Stubs should be turned over by the RE to the Guidance Counselor or SH.

3. Count the TBs and ASs before allowing examinees to leave the testing room.

Materials

and Preparation of

Reports

46

1. Count and arrange the TBs and ASs consecutively by serial number.

2. Accomplish the ETRE’s data. Indicate the number of registrants and the actual number of examinees.

3. After the contents have been accounted for, SEAL the ETRE with the DepED-NETRC tape and sign across it while still inside the testing room.

4. Account for and submit to the CE the TMs used.

Post Test : Contents of ETRE

47

Post Test : Contents of CETRE

Note: Forms 5 & 6 shall be submitted separately to the DTCs

1. Report on time test started and ended by cluster of subjects (Board Work on Actual Time Record)

2. Used ASs placed in original plastic bag3. Form 1 and Form 24. Form 7

1. Unused ASs

2. Form 3

3. Form 4

4. Scannable School Header

Post Test : Materials for

Submission to

the Division Office

48

1. Bundles of ETREs and CETREs placed in the original boxes

2. Bundles of used and unused TBs placed in the original boxes

3. Examiner’s Handbook

4. NETRC Form 5 to be placed inside Box No. 1 for the TBs of the Division (on top of the TBs)

5. NETRC Form 6 to be placed inside Box No. 1 of ETRE’s/CETRE’s of the Division (on top of the CETREs)

Reminders:

1. The SHs have to return the TMs within 24 hours.

2. Take note of the guidelines regarding the time and date of the Forwarder’s retrieval of the TMs.

3. Accomplish the Questionnaire on Forwarder’s Performance.

4. Notify the NETRC if TMs are ready for retrieval or if they were not retrieved promptly.

Oath of Confidentiality

Form 1 – List of Actual Examinees

Form 2 – Seat Plan

Form 3 – Test Materials Accounting Form

Form 4 – Chief Examiner’s Report Form

Form 5 – Test Booklet Quantity and Completeness

Verification Sheet

Form 6 – Answer Sheet Quantity and Completeness

Verification Sheet

49

The Forms

Oath of Confidentiality

50

As part of the testing staff nationwide, tasked to receive,

administer and retrieve the Test Materials for the National

Achievement Test (NAT), I hereby solemnly swear that I will

strictly observe security measures to maintain the

confidentiality of said materials.

Received from: Received by:

(The Division Testing Coordinator) (School Head/School

Testing Coordinator)

________________________

________________________

Printed Name and Signature Printed Name and

Signature

____________________ ____________________

The Generic Forms

Form 1

51

NETRC FORM 1

REGION: __________________________________________ DIVISION: ____________________________________________

SCHOOL: _____________________________________________________ SCHOOL ID: _______________________

ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______

GRADE LEVEL : _________ YEAR LEVEL: __________

EVS ECS EVS ECS

1 16

2 17

3 18

4 19

5 20

6 21

7 22

8 23

9 24

10 25

11 26

12 27

13 28

14 29

15 30

IMPORTANT

1. Names listed as they appeared in the Seat Plan.

2. Check if the LRN of each examinee listed in Form 1

matches with the shaded LRN in the front side of

his/her Scannable Answer Sheet.

3. Leave the space blank if not a GASTPE grantee.

EVS - Education Voucher System

ECS - Education Contracting Service

Learner Reference

Number (LRN)NAME

(To be accomplished by the Room Examiner)

LIST OF ACTUAL EXAMINEES

Room Examiner

School

NAMEGASTPE Grantee GASTPE GranteeLearner Reference

Number (LRN)

Form 2

52

REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________

DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.

TB No. TB No. TB No. TB No. TB No. TB No.













Exam. No. - Examinee Number in the Answer Sheet

TB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME

25 26 27 28

23 24

9 10

SCHOOL where Room Examiner teaches

Testing Program: ________________________________

29 30

19 20

NETRC Form 2 SEAT PLAN

1 2 3 4

21 22

11 12

5 6

7 8

13 14 15 16 17 18

Note: Only 20 examinees for NAT-Grade

3.

Form 3

53

NETRC FORM 3

Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________ Date of Test: ______________________

Place issued ___________________

Time/Date Issued ______________________ 1.

This is to certify that I received _______________ carton(s)/ package(s) 2.

3.

4.

Signature: ___________________________ Test Booklets.

5.

No. Name in Print of Examiner

Exam

Room

No.

No. of TB Inclusive Serial Numbers Signature of ExaminerNo. of

Used TB

No. of

Unused

TB

Serial Number(s)

of Unused TBSignature of Examiner

Initial of

Chief

Examiner

Remarks

1 2 3 4 5 6 7 8 9 10 11 12

1

2

3

4

5

6

7

8

9

10

11

12

NOTE: Use a separate sheet of paper should there be a long list of Serial Numbers for Unused Test Booklets (TBs).

Example: Room No.: _______ Unused TBs SN: _____________________________________

_____________________________________

Page _____ of ______ pages

Republic of the Philippines

Department of Education

NATIONAL EDUCATION TESTING AND RESEARCH CENTER

Pasig City

TEST MATERIALS ACCOUNTING FORM

INSTRUCTIONS:

The Chief Examiner fills up the information required in each column.

All Examiners are required to affix their signature in Column 6 as they receive the

materials for their respective examination rooms.The duly accomplished form is to be placed inside the Chief Examiner's Transmittal

Report Envelope (CETRE) for transmittal to the NETRC, Pasig City.

Notedown under "Remarks" the total number of defective and replaced

Distribution Phase Retrieval Phase

which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of

these are all intact.

At the time when the examinees are accomplishing the last subtest,Columns 7, 8 and

9 should be filled out and all unused Scannable Answer Sheets should be collected.

Form 4

54

NETRC Form 4

Chief Examiner’s Report Form Testing Program: ___________

Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________

Directions: Please complete/answer truthfully and objectively all the subsequent indicators.

A. Fill in the blanks 1. Number of testing rooms : Morning session _____ Afternoon session ______ 2. Total enrolment/registrants of (grade/year) _______

Male ______ Female _____ Total _______ 3. Total number of examinees: AM Session: ______ PM Session: ______ 4. Total number of absences: AM Session: ______ PM Session: ______ 5. Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________

B. Pre-test Activities on Examination Day

Describe the pre-test activities in terms of the following:

Sufficient

Insufficient

Number of Needed

Additional Copies

Room Number with Insufficiency

1. Sufficiency of Test Materials: 1.1 Test booklet ……………………………… 1.2 Scannable Answer Sheet ……………… 1.3 Accounting Form ………………………..

1.4 CETRE & ETRE ………………………… 1.5 Seat Plan ………………………………… 1.6 Examiner’s Handbook…………………….

…………. …………. …………. …………. …………. ………….

…………. …………. …………. …………. …………. ………….

…………. …………. …………. …………. …………. ………….

……………. ……………. ……………. …………….. ……………. …………….

Yes None

2. Was there a problem met on the used school ID in the packing of test materials? ………………………………………………………………………… If yes, state the problem met _______________________________________

....................

…………….

Evident Not Evident

3. Testing rooms are ready: 3.1 The first and the last rows of seats are close as possible to the walls to allow enough space ………………………………………

3.2 Lists of Examinees at the door of each Testing Room are posted already…

………… …………

…………… …................

C. Test Proper

Rate the examiners based on the following aspects: Evident Not Evident

1. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . …………….

……………

……………

1.2 Cheating in any form is strictly prohibited (e.g. talking to co- testees, use of dictionary, cell phone, calculator, and the like)…………

………….

……………

2. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet……………………………. 2.2 explaining/translating to the examinees certain word/s used in the item……………………………………………………………………...

…………. ………….

…………… ……………

3. Examiners keep custody on the TBs and ASs………………………………… …………… ……………

Condition of the Test Booklets (TB’s)

No. of Rooms

Room Numbers with TB’s Not in Good Condition

Serial Numbers of TB’s Not in Good Condition

In good condition

Not in good condition -with misprints

-with same serial numbers

-with blurred serial numbers

-without serial numbers

Other Problems: ____________________________ ____________________________

Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Post Test

Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets

Evident Not Evident

1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ......................................................

....................

…………….

2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees ……………………………………………….………

....................

…………….

3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… …………….

4. Examiners placed the used Answer Sheets in original plastic bags……………. …………… …………….

5. Examiners sealed the ETRE while still inside the examination room .…………. …………… …………….

E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to

improve the conduct of future national test. Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Prepared by: Attested by: _______________________________ _________________________________ Name of the Chief Examiner Name of the Monitor (NETRC Rep.) (Signature over Printed Name) (Signature over Printed Name) ________________________________ __________________________ School Designation/Position _________________________ Designation/Position

Forms 5 and 6

55

NETRC Form 5

TEST BOOKLET QUANTITY and COMPLETENESS

VERIFICATION SHEET

Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST

1. How many test booklets were allotted to your testing center as

indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials:

______ complete _______ incomplete _______ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5. If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________

POST-TEST

1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? _________________

___________________________________________________ Prepared by:

_____________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________

School NOTE: This form is to be submitted separately to the DTC.

NETRC Form 6

ANSWER SHEET QUANTITY and COMPLETENESS

VERIFICATION SHEET Name of School: _____________________ Region: _____________ School ID: _________________ Division: _____________ PRE-TEST

1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials:

________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s?

_______________________________________ 5 If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________

POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s?

___________________________________________ Prepared by:

_______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________

School NOTE: This form is to be submitted separately to the DTC.

Form 7 – This will suffice the narrative report of the

RE

56

Room Examiner’s Transmittal Report

Envelope

57


DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________

Address of School: _________________________________________________________________ Street Barangay Municipality Province/City

ROOM NUMBER: ______

No. of Registrants: Male _____ Female ______ Total ______ No. of Examinees: Male _____ Female ______ Total ______

1. Arrange the used Answer Sheets consecutively.

2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________

3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed inside the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiner’s Narrative Report (Form 7) 3.4 Time started and ended, copied from the board display and signed by the Examiner

4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.

* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.

SUBMITTED BY: ___________________________________________ _____________________________________________________ Signature over Printed Name of Room Examiner School where the Examiner Teaches

Chief Examiner’s Transmittal Report

Envelope

58


DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE) (White Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________

Address of School: _________________________________________________________________ Street Barangay Municipality Province/City

NUMBER OF ROOMS: ______

Total No. of Registrants: Male _____ Female ______ Total ______ Total No. of Examinees: Male _____ Female ______ Total ______

Place in this Envelope the following:

1. NETRC Form 3 – Test Materials Accounting Form 2. NETRC Form 4 – Chief Examiner’s Report Form 3. School Header 4. Unused Scannable Answer Sheets

(No need to specify each Serial Number or Examinee Number of all unused Scannable Answer Sheets)

Total Number of unused Answer Sheets: __________

Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.

SUBMITTED BY:

________________________________________ ___________________________________________________ Signature over Printed Name of Chief Examiner School

59

In case there will be a shortage of Answer Sheets (ASs) in one testing center,

Scannable Answer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE

corresponding with the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with

photocopied ASs. Instead, indicate in the blank “(Photocopied).”

Sample:

Using a red marker, indicate at the upper right corner of the ETRE this note:

The instructions above are important in order for NETRC to locate, transcribe and

electronically process the photocopied ASs.

Name Kristina M. Dela Cruz

Exam. No. (Photocopied)

TB No. 016657

With _______Photocopied Answer Sheets

(quantity)

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)

On Photocopied Answer Sheets

On the Storage of Examiner’s

Handbook, Replicas of Name Grid

and Board Displays

60

1. EHs will be stored in the Division Office. Name Grid replicas and Board Works will be stored in the schools or testing centers. These documents are for future use.

2. Replicas of the name grid intended for each testing program should be properly stored and utilized in school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.

TMs for Retrieval by the NETRC thru

Courier

61

1. All TBs packed in original boxes;

2. All used ASs in ETREs (Forms 1, 2 and 7 inside);

3. All unused ASs in CETREs (Forms 3 and 4, and School Headers inside) packed in original boxes for ASs ; and

4. Forms 5 and 6 submitted to DTCs for proper placement in respective boxes

Reminder: Do NOT mix up TBs with ASs. There are two separate warehouses for these TMs. Otherwise, misplaced TMs will not be accounted for properly.

62

The Scannable School Header

NAT Grade 6

63

A

B 0 0

C 1 1

D1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0

D2 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1

E 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2

F 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3

G 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4

H 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5

I 8 6 6 6 6 6 6 6 6 6 6 6 6 6 6

J 9 7 7 7 7 7 7 7 7 7 7 7 7 7 7

K 8 8 8 8 8 8 8 8 8 8 8 8 8 8

L 9 9 9 9 9 9 9 9 9 9 9 9 9 9

M

N

P WITHIN THE CITY PROPER OUTSIDE THE TOWN PROPER COASTAL AREA

R OUTSIDE THE CITY PROPER HINTERLAND ON AN ISLET

WITHIN THE TOWN PROPER

CENTRAL/PILOT ELEMENTARY SCHOOL

NON-CENTRAL ELEMENTARY SCHOOL PRINCIPAL I

PRIMARY SCHOOL PRINCIPAL II

MULTI-GRADE SCHOOL PRINCIPAL III 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

STATE COLLEGE/UNIVERSITY ES PRINCIPAL IV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

PRIVATE SECTARIAN TIC/OIC 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2

PRIVATE NON-SECTARIAN HEAD TEACHER I 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3

MADARIS SCHOOL HEAD TEACHER II 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

HEAD TEACHER III 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5

HEAD TEACHER IV 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6

7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7

LONE DISTRICT 4th DISTRICT 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8

1st DISTRICT 5th DISTRICT 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

2nd DISTRICT 6th DISTRICT

3rd DISTRICT

LOCAL GOVERNMENT Y N ALIVE Y N ANNEX SCHOOL

NON-GOVERNMENT ORG. Y N TEEP Y N WITH SPECIAL SCIENCE CURRICULUM

PRIVATE COMPANIES Y N CHILD-FRIENDLY (PUBLIC) Y N WITH MOTHER TONGUE INSTRUCTION

INDIVIDUAL DONOR Y N STRIVE Y N WITH SPED CLASSES

1 2 3 4 5 6 7 8 9

1 2 3 4 5 6 7 8 9

1 2 3 4 5 6 7 8 9

1 2 3 4 5 6 7 8 9

1 2 3 4 5 6 7 8 9

1 2 3 4 5 6 7 8 9

1 2 3 4 5 6 7 8 9

NAME OF SCHOOL

IS THE SCHOOL SUPPORTED/SPONSORED BY

LEGISLATIVE/CONGRESSIONAL DISTRICT

1 2

ELEMENTARY SCHOOL TYPE

3

4A

4B

5

6

7

8

9

10

11

3 4

IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)

SCHOOL LOCATION

SHIFTS/DAY

(G6)

TEACHING BY GRADE LEVELGRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6

NUMBER OF TEACHERS

Combination of 3 Grade LevelsGrade 1 - 3Grade 4 - 6

Combination of 2 Grade Levels

Grade 1 - 2Grade 3 - 4Grade 5 - 6

If your School is Multigrade, how many teachers are there? Shade the column that applies.

Cluster Grade Level Number of Teachers

Combination of Primary Grades/Intermediate GradesGrade 1 - 4Grade 5 - 6

ADDRESS OF SCHOOLSCHOOL ID

NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)

School H ea der

HEADED BY

NCR

CAR

12

ARM M

CARAGA

2

REG DIV

MALE FEMALE1

NUMBER OF ACTUAL EXAMINEES

(G6)WHEN WAS YOUR

SCHOOL

ESTABLISHED?

NAT Year 4

64

A

B 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 1 1

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 D1 2 2

2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 D2 3

3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 E 4

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 F 5

5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 G 6

6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 H 7

7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 I 8

8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 J 9

9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 K

L

M

N

P

R

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SHIFTS PER DAY (Y4)

2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 2 3 4

3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 WITHIN THE CITY PROPER HINTERLAND

6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 OUTSIDE THE CITY PROPER COASTAL AREA

7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 WITHIN THE TOWN PROPER ON AN ISLET

8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 OUTSIDE THE TOWN PROPER

9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL

NATIONAL COMPREHENSIVE HIGH SCHOOL LOCAL GOVERNMENT

0 0 0 0 0 0 0 0 0 0 INTEGRATED SCHOOL NON-GOVERNMENT ORG.

1 1 1 1 1 1 1 1 1 1 PUBLIC SCIENCE HIGH SCHOL PRIVATE COMPANIES

2 2 2 2 2 2 2 2 2 2 PUBLIC VOCATIONAL HIGH SCHOOL INDIVIDUAL DONOR

3 3 3 3 3 3 3 3 3 3 STATE COLLEGE/UNIVERSITY HIGH SCHOOL

4 4 4 4 4 4 4 4 4 4 PRIVATE SECTARIAN HIGH SCHOOL

5 5 5 5 5 5 5 5 5 5 PRIVATE NON-SECTARIAN HIGH SCHOOL

6 6 6 6 6 6 6 6 6 6 PRIVATE SCIENCE HIGH SCHOOL

7 7 7 7 7 7 7 7 7 7 PRIVATE VOCATIONAL HIGH SCHOOL

8 8 8 8 8 8 8 8 8 8 PRINCIPAL I

9 9 9 9 9 9 9 9 9 9 PRINCIPAL II

PRINCIPAL III

PRINCIPAL IV

YES NO TIC/OIC

HEAD TEACHER I

Y N SEDIP HEAD TEACHER II

Y N ALIVE HEAD TEACHER III

Y N STRIVE HEAD TEACHER IV

Y N CHILD-FRIENDLY (PUBLIC SCHOOL) LONE DISTRICT 4th DISTRICT

Y N WITH GASTPE GRANTEES (PRIVATE SCHOOLS) 1st DISTRICT 5th DISTRICT

Y N WITH SCIENCE AND TECHNOLOGY, 2nd DISTRICT 6th DISTRICT

ENGINEERING AND MATHEMATICS (STEM) 3rd DISTRICT

4TH YEAR

EVS ESC EVS ESC

1ST YEAR 2ND YEAR 3RD YEAR

(FOR PRIVATE SCHOOLS ONLY)

NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4)School H ea der

NAME OF SCHOOL

SCHOOL ID

REG DIV

ADDRESS OF SCHOOL

NO. OF GASTPE GRANTEE (Y1)NO. OF GASTPE GRANTEE (Y2)NO. OF GASTPE GRANTEE (Y3)NO. OF GASTPE GRANTEE (Y4)

MALE FEMALE

2

1

HIGH SCHOOL TYPE IS THE SCHOOL SUPPORTED/

SPONSORED BY

NUMBER OF ACTUAL EXAMINEES (Y4)

NUMBER OF TEACHERSTEACHING BY GRADE LEVEL

WHEN WAS YOUR

SCHOOL

ESTABLISHED?

EVS ESCEVS ESC

NCR

CAR

7

8

9

10

11

3

4A

4B

5

6

12

CARAGA

ARM M

LEGISLATIVE/CONGRESSIONAL DISTRICT

SCHOOL LOCATION

(Y FOR YES; N FOR NO)

DOES THE SCHOOL CONDUCT SPED

CLASS(ES)?

HEADED BY

IS YOUR SCHOOL CLASSIFIED AS

65

Test Results Dissemination

Test Results Dissemination

66

1. No hardcopy will be provided to all Division Offices. This in line with the Secretary’s mandate to utilize ICT in education.

2. Explore the NETRC website to avail of the NETRC test results.

3. Schools can only log in by using their own School ID as Username and Password.

Example: Username: 702406

Password: 702406

4. The results will be posted for six (6) months only.

5. Secure soft copy of the results, which is convertible to Excel file, from the Website.

NETRC Website Homepage: http://netrc.sysportal.net/HomePage.aspx

Log In Page: http://netrc.sysportal.net/signin.aspx

67

The Forwarder of Test Materials

Dealing with the Forwarder of

TMs

68

1. Exact addresses of Division Offices or drop-off pointsshould be provided to NETRC to be turned over to theForwarder.

2. Forwarder must provide to NETRC the contactpersons and numbers as well as the itineraries ofdelivery and retrieval for ready reference.

3. Each Division should designate at least twoauthorized staff to receive the TMs other than theDTC.

4. The neighboring Divisions in the Region shouldestablish a network of communication.

Dealing with the Forwarder of

TMs

69

4.1 Every receiving Division should take note of Forwarder’scontact number and the date and time TMs will beretrieved

4.2 The next division to receive the TMs from the Forwardershould be alerted by the Division immediately afterreceiving its TMs while informing also the Forwarder thatthe next division to receive has been alerted already.

4.3 The same procedure will be followed in the retrieval ofTMs.

4.4 Accomplish the evaluation form on thePerformance of Forwarder and submit thru email([email protected]).

70

Evaluation Sheet on Forwarder’s Performance Delivery and Retrieval Phase

(To be accomplished by the DTC)

Division: ____________________

A. Delivery Phase B. Retrieval Phase

1. Receipt of Test Materials (TMs) 1. Information about the Forwarder: Date ____________ Time _____ A.M. /P.M. Name of Representative _______________

Received by whom? ___________________ Contact No. __________________________ Designation __________________________ Date and Exact time of Forwarder’s

Retrieval _____________________________ 2. The Division’s designate to release the 2. Release of Test Materials (TMs)

Test Materials to the school Date ____________ Time _____ A.M. /P.M. representative ________________________ Released by whom? ____________________

_______________________________________ Designation ____________________________ 3. Were there problems encountered in the 3. Was the schedule of the Forwarder in

release of test materials? retrieval of test materials followed? Yes _____ No _____ Yes _____ No _____ If no, what was the reason?

________________________________________

4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the _______________________________________ division ready for retrieval by the Forwarder? __________________________________________

5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up?

where 5 is the highest? _______________ Yes _____ No _____

6. In the retrieval of TM’s, how would you rate the Forwarder in a scale of 1-5 is where 5 is the highest? _________________

7. Strengths of the Forwarder: (Good Points)

________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________

8. Weakness of the Forwarder: (Weak Points) ________________________________________________________________________________________

________________________________________________________________________________________ ________________________________________________________________________________________

9. What are your recommendations to improve in the service of Forwarder? -in the Delivery Phase -in the Retrieval Phase

________________________________________ _________________________________________ ________________________________________ _________________________________________

________________________________________ _________________________________________

71

Other Concerns

Utilization of the Certificate of

Ratings (COR)

72

The utilization of the COR is stipulated in the following issuances:

DepED Memo NO. 228, s. 2007

DepED Memo No. 278, s. 2010

Practices in Some Divisions

Relative to the Utilization of the

COR

73

1. Attach the COR in the Form 137 in Grade 6 as part of the student’s credentials prior to enrolment.

2. The COR is photocopied. One copy is for the school where the student intends to enroll while the original COR is given to him/her.

Refusal of State Univ./Colleges

(SUCs) to Take National Exams

74

Send a communication to NETRC regarding SUCs that refuse to be administered national exams (NCAE, NAT, etc.).

The communication will be indorsed to the Secretary of Education.

Good Practices as Reflected in

a School Culture

75

Region/Division Codes and School ID

Posting permanently in every classroom (near the chalkboards) the information on the Region and Division Codes and the School ID

Learner Reference Number

The LRN is used by the examinee in any form of school and classroom-based assessments. This practice may be adopted not only during national examinations.

2015 nat test admin guidelines edited feb 2015

Education

private schools

private school teachers

private school principals

testing day

testing experienceorients

respective school

dtc test boxes

test administrationmaintains