2014 leadership conference powerpoint presentation
TRANSCRIPT
What is a campaign?
An organized effort to secure an exceptional level of support for specific
objectives during a stated period of time.
• Require institutional focus
• Increase awareness of our institution
• Access most effective volunteers
• Inspire and communicate urgency and
opportunity
• Galvanize donor interest and raise sights
• Accelerate the cultivation/solicitation cycle
Campaigns…
• It cost money to raise money
• You miss 100% of the shots you don’t take
• Large % of $ comes from small # of donors
• University campaigns last several years
• Presidential transition is not uncommon
• We’re always in a campaign
Campaign truths:
Investment in Learning
• July 1991-January 1998
• $301 million raised (goal of $200 million)
FSU Connect
• July 1, 2000-December 31, 2005
• $630 million raised (goal of $500 million)
Raise the Torch
• July 1, 2010-June 30, 2018
• Billion dollar + goal
FSU Campaign History
Total Commitments per DSOThrough February 2014
DSO Campaign Total Fiscal Year to date
Foundation $353,630,614 $31,079,180
Alumni Association $423,856 $78,962
Boosters $157,450,253 $20,933,827
Research Foundation $26,615,791 $2,430,427
Ringling Museum Foundation $5,677,713 $946,450
Real Estate Foundation $889,111 $297,000
TOTAL $544,682,339 $55,765,847
Total Commitments by TypeThrough February 2014
Gift Type Campaign Total Fiscal Year to date
Cash $101,616,337 $12,803,417
Gift-in-Kind $17,026,883 $2,130,611
Planned Gifts – Bequests $233,324,590 $23,159,724
Planned Gifts – Irrevocable $8,452,396 $508,180
Pledge $182,019,362 $16,808,921
Stock/Property $2,242,770 $354,994
TOTAL $544,682,339 $55,765,847
DSO Amount
Total EndowmentPeriod Ending 1/31/2014
2014 $20,929,966 $633,576 $21,563,542
2013 $31,528,427 $3,638,000 $35,166,427
2012 $29,947,128 $671,375 $30,618,503
2011 $29,250,684 $3,649,305 $32,899,989
Fiscal Year Program Support* Facilities Total
Foundation Financial SupportForwarded to University
Through February 2014
*Excludes support for University Athletics which is funded by Seminole Boosters but is paid via the Foundation.
2014 $1,975,457 $12,461,404 $14,436,861
2013 $2,706,921 $17,078,572 $19,785,493
2012 $2,632,678 $16,909,067 $19,541,745
2011 $1,278,825 $18,976,315 $20,255,140
Fiscal Year University Athletics Total
Boosters Financial Support Forwarded to University
Through February 2014
Average Annual Returns* for US College and University Endowments
Florida State University System Institutions
Sorted by Investment Returns
All ACC Institutions Sorted by Investment Returns
All SEC Institutions Sorted by Investment Returns
• U.S. charitable giving grew 4.9% in 2013, while online giving grew 13.5% (online giving comprised 6.4% of all charitable giving).
Great Give
• University development leaders predicted a 6.2% increase in giving during FY2014.
• Public questioning the value of Higher Education (high profile scandals, tuition costs, student debt, online vs. classroom formats, etc…)
• Increasing competition from community foundations and donor advised funds: e.g., Schwab Charitable up by 30% in 2013; Fidelity up 29%.
Trends in 2013:
Amount Donor Beneficiary
$992.2 M Mark Zuckerberg Silicon Valley Foundation
$500 M Pledge Phil Knight Oregon Health & Science Univ. Found
$350 M Pledge Michael Bloomberg Johns Hopkins Univeristy
$250 M Pledge Charles Johnson Yale University
$200 M Pledge Stephen Ross University of Michigan
$160 M Bequest Muriel Block Albert Einstein College of Medicine
$151M John Arrillage Stanford University
$133M Pledge Irwin Jacobs The Jacobs Tech-Cornell Inn. Inst.
$110M Pledge Charles Munger Univ. of Michigan (student housing)
$100M Pledge David Koch NY-Pres Hosp
$100M Pledge Frank McCourt Georgetown Univ
$100M Pledge Ronald Perelman Columbia Business School
$100M Pledge T. Denny Sanford Univ. of Calif at San Diego
$100M Pledge Stephen Schwarzman Tsinghua Univ.
$100M Pledge Deborah Joy Simon Mercersburg Academy
*Chronicle of Philanthropy
Biggest Gifts Announced by Individuals in 2013
Capital Campaign
Raise the Torch-Campaign Dates:
July 1 2010–June 30 2018
Days remaining as of March 1st :
1582
Amount to reach goal:$455,317,661
Average amount required:
$287,811/day (….every day, including weekends and holidays)
Capital Campaign
As of March 1st:
Campaign goal achieved: 54%
Campaign time elapsed: 46%
How can I help? How can my Seminole Club help?
• Educate
• Commit
• Recruit
• Reload
Discussion Topics
• Strategic Planning Process
• Mission
• Values
• Vision
• Strategic Directions
• Examples of Integration With Seminole Club Network
Environmental Scan
Mission
Values
Vision Statement
Strategic Directions
Objectives - Measurable Outcomes
Strategic
Plan
Strategic Planning Process
Measures/Tactics (staff development & implementation)
Alumni Survey
Alumni Board SWOT
Industry Best Practice
Feedback from
Institutional
Leadership
Staff
SWOT
Feedback from
Student
Leadership
Mission (Why We Exist)
Advancing our university’s greatness while
enriching the lives of the Seminole Family
Tradition
Leadership
Family
Spirit
Greatness
Values (What We Believe In)
To unite the Seminole Family and advance
FSU’s position among the nation’s top
public universities
Vision (What We Are Striving For)
1. Promote a culture of passionate advocacy through programs, membership, volunteerism, and philanthropy
2. Enrich the student experience today to build strong alumni for tomorrow
3. Develop and steward resources to ensure the association’s sustainability and growth
4. Maximize and communicate Association performance and results
Strategic Directions (what we need to do to advance our mission)
Examples of Plan Integration With Seminole Club Network
• Passionate Advocacy
o Active Engagement of Alumni at Local Level
o Legislative Advocacy – local/state
o Host Seminole Service Day
• Enrich Student Experience
o Host Student Send Offs
o Participate in Local High School College Fairs
• Develop and Steward Resources
o Facilitate Association and Booster Membership Drives
o Club–Sponsored Scholarship Endowments
o Grass Roots Facilitation of Annual Giving/Capital Campaign
• Communicate Performance
o Involve University Representatives at Local Club Events
Examples of Plan Integration With Seminole Club Network (cont’d)
Advancing our university’s greatness while
enriching the lives of the Seminole Family
Thanks to the Seminole Club Network for Enabling our Association to Execute its Mission:
Seminole Club Leadership Conference
Accounting and Financial Reporting
April 11, 2014
Accounting Services
• Foundation has provided accounting services since August 2007– Pay invoices
– Make deposits
– Maintain general ledger and account reconciliations
– Prepare financial statements
– Coordinate with auditors
– Prepare tax return
• We are Alumni’s accountants
Seminole Clubs
• Financial Impact
– Discreetly presented in FSUAA Financials
– So need to gather financial information
– Club activity included in audit
• Eventually will be included in tax return
– Group exemption
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Required Information
• Financial Reporting Template– Balance Sheet
• Receivable Detail• Payable Detail
– Income Statement• Scholarships Detail• Revenue/Expenditures => $5,000 (NEW)
– Schedule G – Fundraising Events– Checklist– Attestation
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Tips for Financials• Round to whole dollars
• Have bank change statement period to month-end
• Agree balance sheet amounts to– Bank statement – Last year’s ending balances
• Reconcile receivables and payables and clear up any issues
• Other revenue and other expense– Other category should rarely be used– Use definitions to properly classify revenues and expenses – Most items are travel and entertainment or promotional
• Schedule G – Fundraising Events– Only include events with gross receipts greater than $5,000– All events included in “Events” column on Income Statement
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Fundraising• Must follow University policy
– Tax exempt status– Deductibility for donors
• Guidelines in Club Handbook• Fundraising
– Quid Pro Quo• Apparel provided as part of a donation• Events/Admission where food or other benefits are provided• Sponsorships not ads
– Door prize drawings– Auctions
• Not considered fundraising– Items given away for promotion– Items sold for cost
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Best Practices• Keep records in a safe place
– Fire proof file– Electronic back-up
• Obtain and keep receipts for everything– For your protection– Auditor requests
• Balance bank statement monthly• Make deposits promptly• Review finances at meetings
– Cash balance per the bank– YTD Income Statement– Event proceeds and expenses
39
Answers to Questions
• Seminole Club Handbook
• Template instructions and examples
• Contact Sue Fulford and her team– Foundation Accounting provides the reporting
template, support and accounting expertise
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Florida State University Alumni AssociationInsurance & Risk Management ProgramRich Jungman, Managing Partner
April 11, 2014
Tallahassee, Florida
Background of Willis Omaha office 100% dedicated to
serving college student and alumni organizations
Founded in 1991 as Kirklin & Company, became a wholly owned subsidiary of Hilb Rogal & Hobbs (HRH) in 2002, merged with Willis Group Holdings in 2008
Insurance and Risk Management programs placed for over 2,000 college student and alumni organizations
Insurance Brokerage: We work for you, not the insurance company
Objective for today
Help educate members on the new insurance program for Seminole Clubs
Address any questions regarding coverage
Help volunteers manage the risks associated with Seminole Club events and activities
FSU Alumni Association's Client Service Team
Richard Jungman, Managing Partner
402-898-4179
Rohnda Roehrs, Vice President
402-898-4185
Bobbi Larsen, Loss Control
402-898-4178
Melissa Chambers, Client Manager
402-898-4196
Rob Meraz, Senior Claim Advocate
402-898-4189
Florida State Alumni AssociationInsurance Program
Primary Commercial General Liability (CGL) Policy
Travelers Property Casualty Company of AmericaAM Best Rated: Financial Strength: A+ (Superior)
Financial Size: XV ($2B + Policyholder Surplus)
The General Liability Policy provides the following limits of liability:
$1,000,000 Per Occurrence Policy Limit
$2,000,000 General Aggregate Limit
$1,000,000 Products-Completed Operations Aggregate Limit
$1,000,000 Personal & Advertising Injury Limit
$300,000 Damage to Premises Rented to You Limit
$1,000,000 Liquor Liability
Limits are shared by all who are considered an Insured under the policy.
Florida State Alumni Association
Insurance ProgramWho is Covered?
The insurance program incepted for the Florida State Alumni Association is designed to protect the following organizations and people:
The Florida State University Alumni Association and its officers, employees and volunteers while performing specific duties on behalf of the Association. (First Named Insured)
Recognized Seminole Clubs & Chapters
Seminole Clubs & Chapter officers, board members, committee chairs, members and volunteers while performing specific duties on behalf of a Seminole Club or Chapter
Florida State Alumni Association
Insurance Program
Notable Exclusions:
Athletic Participants
Intentional Acts (Intended and Expected)
Medical Payments
Abuse & Molestation
Hazardous Activities: Fireworks, pyrotechnical devices
Mechanically operated amusement devices
Rodeos
Aircraft, including balloons, tethered balloons, parachuting, and land based parachuting
Florida State Alumni Association
Insurance Program
Special Events:Automatically covers:1. All indoor events with less than 1,000 attendees and a duration not
to exceed 24 hrs.
2. All outdoor events with less than 500 attendees and a duration not to exceed 24 hrs.
The following events must be submitted and possibly rated separately:1. Events exceeding the attendee and duration limits specified
above;
2. Any parade, fair or carnival; or
3. Any athletic, sporting or motor vehicle event including walks, runs, tournaments, demonstrations, rallies or competitive activities.
Florida State Alumni Association Insurance Program
Business Auto
Travelers Indemnity Company of AmericaAM Best Rated: Financial Strength: A+ (Superior)
Financial Size: XV ($2B + Policyholder Surplus)
$1,000,000 Combined Single Limit (CSL) for Bodily Injury and/or Property
Damage for any auto
Basic Personal Injury Protection (PIP) but only for owned autos requiring to
have No-fault benefits
Uninsured Motorist – owned autos only
Physical Damage – Hired autos only subject to
Important Notes:
Liability Coverage for Hired Autos is Excess to Operator and/or Owners
coverage.
$100 Comprehensive and $500 Collision Deductible
Florida State Alumni Association Insurance Program
Commercial Excess Liability (Umbrella) Insurance
Travelers Indemnity CompanyAM Best Rated: Financial Strength: A+ (Superior)
Financial Size: XV ($2B + Policyholder Surplus)
$5,000,000 Per Occurrence Policy Limit
$5,000,000 General Aggregate Policy Limit
Retained Limit of $10,000 any one occurrence; only applies if it is not
covered under a scheduled underlying policy but is covered under the
Excess.
Scheduled Underlying Policies
General Liability
Automobile Liability
Florida State Alumni Association Insurance ProgramCommercial Crime
Travelers Property Casualty Company of AmericaAM Best Rated: Financial Strength: A+ (Superior)
Financial Size: XV ($2B + Policyholder Surplus)
The Alumni Association and each recognized Alumni club
receives:
Employee Theft: $250,000 per occurrence
Forgery/Alteration: $250,000 per occurrence
$1,000 deductible applies for each line of coverage
Directors & Officers Liability
RSUI Indemnity CompanyAM Best Rated: Financial Strength: A (Excellent)
Financial Size: XIV ($1.5B to 2B)Policyholder
Surplus)
Limit : $5,000,000 per claim and general aggregate Directors & Officers Liability
Employment Practices Liability
$5,000 Retention D&O & EPL
$1,000,000 sub-limit for Seminole Clubs
Florida State Alumni Association
Insurance Program
Seminole Club Risk Management 101Checklist
Vendors
Contract Review
Verified appropriate insurance coverage
Alcohol
Method of distribution (3rd party)
Cash bar v. pre-paid (all inclusive)
IDs checked/wrist bands
Publicized start and end time
Safe transportation addressed
Athletic Events
Waivers secured during registration
Accident coverage for participants
Emergency Medical Services available
Confirm Seminole Club’s insurance program will cover
Transferring Risk:Additional Insured and Indemnification
Contract Review Minimum Required Limits of Liability
Additional Insured Requirements
Primary & Non Contributing
Indemnification & Waiver of Subrogation Clauses
Mutual preferred
Negotiable
Confirm it meets the definition of an “insured contract” under the liability insurance policy
Additional Insured Request
All requests flow through
the Florida State Alumni
Association
MUST be required within a
written contract
Provide the contract with
the request
Provided at no additional
cost
Please provide sufficient
time to process the request
(2 business days)
Incident Reporting
Immediately Report the incident to the
Florida State Alumni Association. They
will engage Willis.
Secure as much information as possible
as quickly as possible:
Who, what, where, when and how?
Secure any witnesses complete
contact information.
Photographs if possible and applicable
If police investigated, provide
Department information and police
report number if available
Error on the side of caution and report
any potential incident!
Questions & Answers