university of louisville · 7/20/2009 1 staff senate minutes university of louisville staff senate...

7/20/2009 1 Staff Senate Minutes

University of Louisville Staff Senate Meeting Minutes

July 13, 2009

I. Call to Order a) Chair Brent Fryrear called the meeting to order at 2:35pm.

II. New Senator Introduction

a) Laura Bergman b) William Armstrong c) Cheryl Busch

III. Approval of Minutes

a) June 8, 2009 meeting, Senator James moved to approve as written, seconded by Senator Moon. Passed without dissent. Available on SharePoint. https://sharepoint.louisville.edu/sites/staffsenate/mtg/MtgMin/2008-09%20Staff%20Senate%20Meeting%20Minutes/20090608%20Staff%20Senate%20Meeting%20Minutes%20.pdf

III. Action Items: a) Names going forward to the President’s office for university-

wide commissions: i) CODRE- Mylanta Baunjoko, David James and Janice

Freiberger ii) COSW- Suzanne Webb and Patricia Moon

b) Approval of Roster i) ACTION- Motion from Chair to seat all senate

members for 2009-10, vote by acclamation passed and motion carried

c) Appointment of Senators to Standing Committees Seats: i) Plans and Policies- Angela Lewis-Klein, Kathleen

Mandlehr, Patricia Allen, Mylantha Baunjoko, Janice Freiberger, Laurie O'Hare, Melissa Shuter, Marian Vasser, Doug Wilson. Alternates- Alice Radmacher, S. Michael Ben-Avraham, Lana Metzler. Ex-Officio: Brent Fryrear (Senate Chair), Dhiane Bradley (Sec/Treas)

ii) Credentials and Nominations-, Bob Cochran, Valerie Browning, Ginger Brown, Ruth Aultman, Paul Detwiler, Rachel Hodge, Sherry Kennedy, David Logsdon, Laura Bergman. Alternates: Jaclyn Fitzpatrick, Suzanne Webb and Valerie Casey. Ex-Officio: Melissa Shuter (Parliamentarian), Dhiane Bradley (Sec/Treas)

iii) Services and Facilities- Mary Kay Marlatt, Skip Hurley, William Armstrong, Davetta Davis, Susan


Jenkins, Chadwick Moore, and Justin Cowan. Alternates: Tammy Lawson, Tammi Thomas.

iv) Finance and Economic Welfare- Nancy Knadler, Carolyn Burton, Vaquita Doss Bunton, Cathy Carter, Kelly Green, Wendy Metcalf, Patricia Moon, Cynthia Oleyar, Ashley Terrell. Alternates: James Atkinson, Karen Nalley, Michael Radmacher, Caroline Stephens. Ex-Officio: Dhiane Bradley (Sec/Treas)

v) Staff Grievance- Christian Gamm, Kim Hendricks, David James, Tatyana Tarakanova, William Taylor, Amanda Thompson, Martyna Warren. Alternates- Bev Daly, Kent Gardner, Debby Kalbfleisch, Cheryl Busch. Staff Grievance Officer- Connie Kidd, Office of the Provost, [email protected], phone 852-6720, fax 852-0657

vi) Staff Policy Review- Kathy Brashear, Brooklyn Hartman, Libby Davis, Suzanne Galbreath, Bethany Hobson, Sandra Kelly, Lisa London. Alternates- LyShanna Cunningham, Donna Bottorff. Ex-Officio: Angela Lewis-Klein (Senate Vice-Chair), Melissa Shuter (Parliamentarian) a. ACTION- Motion from Chair to seat all

committee members for 2009-10, vote by acclamation passed and motion carried

d) Appointment of Senators to University-wide Committees i) As follows:

Academic Technology (1) Michael Radmacher Alumni Associations (1) Cynthia Oleyar Athletic Association Board (1) Angela Lewis-Klein Awards & Designations (2) Sherry Kennedy & Mary Marlatt Bookstore Advisory Committee (1) TBD Commission on Diversity & Race Equality (2) TBD and Valerie Browning (replacing Karen Nalley’s 2nd year of term) returning for a 3rd year. Commission on the Status of Women (2) TBD and Alice Radmacher returning for 2nd year of term. Dining Service Advisory Committee (1) Chadwick Moore Employee Assistance Committee (1) Laurie O'Hare Employee Suggestion Committee (1) Laura Bergman


Faculty Senate/Faculty Executive Committee Representative (1) Ginger Brown Faculty Senate- Academic Programs Committee (1) Kathleen Mandlehr Faculty Senate- Planning & Budget Committee (1) Carolyn Burton Human Resources Advisory Committee (4) Dhiane Bradley (Senate Sec/Treas), FEW Chair, Lisa London & Kathy Brashear Intellectual Properties Committee (1) Michael Radmacher, 2nd year of 3-yr. term. Non-Academic Grievance Committee (3 + 2 Alts) Justin Cowan, 1st year of 2-yr term, Melissa Long Shuter returning for 2nd year of term, TBD (Alts: two- TBD) Parking Advisory Committee (2) Skip Hurley, Davetta Davis Parking Appeals Committee-Belknap (2) Bob Cochran 1st year of 2-yr term & Christian Gamm returning for 2nd year of term. Parking Appeals Committee-HSC (2) Tammi Thomas 1st year of 2-yr term & Bethany Hobson returning for 2nd year of term. S.H.A.R.E Program (7 + Senate Sec/Treas) Rachel Hodge, Tammy Lawson, Martyna Warren, Suzanne Webb, Mylantha Baunjoko, Doug Wilson & TBD, Dhiane Bradley (ex-Officio) Shared Leave Review Committee (3) Suzanne Galbreath returning for 3rd year of term, Sandra Kelly returning for 2nd year of term & Jaclyn Fitzpatrick, 1st year of 3-yr term. Student Government Association Representative (1) James Atkinson UofL Board of Trustees (1 Senate Chair) Brent Fryrear University Police Advisory Committee (1) Valerie Casey

ii) ACTION- Motion from Chair to seat all university-wide committee members for 2008-09 university-wide committee seats. Vote by acclamation passed and motion carried.

e) At-Large election ballot distribution. f) SPR Recommendations:

i) Recommendation 1 to increase employee morale: i. Staff Senate SPR committee proposes adding

two additional vacation days to be given between


now and the end of December 2009. These two additional days should be approved per normal departmental practice and charged to SLV time. a. Discussion:

i. Some Senators raise concerns about requesting leave when other state employees are receiving furloughs.

ii. As written except substituting leave for vacation time.

iii. MOTION to table discussion by Senator D. Davis and seconded by Senator Moon.

ii. Additionally the Staff Senate SPR committee would like to recommend implementation of half days on Friday’s during the summer of 2010. Specifically, it is recommended offices close at noon, allowing for a shorter work week and cost savings. a. Discussion:

i. Senator London- suggest tabling to discuss

ii. Senator Brown- will we be paid for time off? How do you account for alternate shift employees that don’t get off at noon?

iii. Senator Bottorff- Clinics can’t close at noon, are we paying them time and ½?

iv. Senator Busch- how does it work for flex time employees?

v. Senator Armstrong- what about student services needed on Friday afternoon?

vi. MOTION to table discussion by Senator Thompson, seconded by Senator ben-Avraham.

ii. Recommendation 2 Bereavement Leave: i. The Staff Senate SPR committee recognizes that

there are circumstances in which an employee may need to take additional time when the death of an immediate family member occurs. The SPR committee would like to recommend Staff Senate also send a formal recommendation to the Administration through the interim VP for Human Resources, Kim Maffet.

ii. Staff Senate SPR committee proposes that Staff be allowed to use Sick time as a supplement to bereavement leave in the event additional time is


needed for travel to out of town services for an immediate family member’s funeral, cremation, or other extenuating circumstance. Proper documentation would be required (ex- plane ticket/travel receipt, documentation from crematorium or funeral home and obituary notice) a. Discussion:

i. Senator Shuter quoting policy: If more than three days are necessary, you may use vacation, annual leave, personal time or leave without pay. Requesting the use of sick time as well.

ii. Senator Cochran- would like policy review to look at sick leave. Suggest getting rid of five day rule for sick leave if the University recognizes sick leave with 12 days annually.

iii. MOTION to table discussion by Senator Brown, seconded by Senator Taylor.

IV. Special Guest- Sharon LaRue, Chair- Commission on the Status of Women a) Highlights from Presentation:

i) Updating gender equity report from 1994. The recommendations report to President Ramsey due in August and will then roll-out to Senates for review and input.

ii) Wants to add language for women in the President’s scorecard.

iii) Five committees working on women’s issues, see website for details: https://louisville.edu/cosw/

V. Report of Secretary-Treasurer- Dhiane Bradley reporting a) Staff Senate Account- reported operating expenses of

$5,448.92 as of 06/30/09. See staff senate financial report for details.

b) SHARE Account- reported balance as of 06/30/09 of $3,727.90. See staff senate financial report for details.

VI. Reports of the Standing Committees – Vice Chair Angela Lewis-Klein a) Plans & Policies – Angela Lewis-Klein, Chair

i) Hiatus until new committee members can assemble ii) Waiting for Committee on Committees

recommendations on reorganization of Senate and committee structure.


iii) Will pick up meetings in Sept and email in the interim b) Credentials & Nominations – Valerie Casey, Chair

i) At-Large election to place four at-large candidates into four seats, two seats expiring in 2010 and two in 2011, motion passes.

ii) ACTION- Motion from Chair to seat Nancy Ashmore and Brian Robinson as 2011 At-Large Senators and Stacy Schoen and Alisa Ward as 2010 At-Large Senators, vote by acclamation passed and motion carried.

c) Finance & Economic Welfare – Nancy Knadler, Chair i) Revised language on internal candidate preference.

Language passed salary review committee, forwarded to HRAC and passed. Soon we will see new policy recommendations. They will be coming back to FEW to present to the senate.

ii) HR statistics are rough, Kim Maffat is revising and Senator Knadler is hopefully they can review data once in better shape.

d) Staff Policy Review – Libby Davis, Chair i) Minutes from last meeting posted. ii) Next meeting 07/20, 3pm, Anna Mae Tobbe

Conference room, Jouett Hall. iii) Send suggestions on recommendations for Staff

Morale Leave to Libby before the SPR meeting next Monday.

e) Staff Grievance Committee – Christian Gamm, Chair i) Committee did not meet last month. ii) Will send email tomorrow requesting volunteers for an

upcoming meeting. f) Services & Facilities – Mary Marlatt, Chair

i) Committee did not meet.

VII. Report of the Vice President for Business Affairs – Larry Owsley a) Announcement

i) Vikki Stempkowski, Environmental Health and Safety- had a heart attack and passed away over the weekend.

ii) Highlights a. Food Services

(a) McAllister’s on campus. By August 10th- Einstein Bros in Humanities Bldg and Damon’s in SAC (old Half Time grill).

(b) Addition of 10,000sf of food services in place by Spring Term.

b. Eastern Parkway Updates


(a) Major project between 1-65 and 3rd Street. Central bridge will be upgraded. Road will be closed at bridge, this will be the biggest disruption.

(b) 2nd part is an improvement on North I-65 Warnock exit, will have a single lane to turn left, legally.

(c) 3rd part of project is between 3rd Street and the bridge, the road will narrow and have a median to slow traffic and integrate Speed School side of campus with Belknap campus.

(d) Bus traffic will be rerouted and access to Speed School will be slowed on 3rd Street.

(e) Parking disruptions: 100 temporary spots in old marching field to compensate. In the end, the bridge will be fixed, 1-65 improved and it will be much safer.

(f) Underpass will be closed with alternate routes

(g) There will be one traffic lane and one bike lane when finished.

(h) There will be a turning lane as well as driving lane.

(i) New parking lot gates will be included in the new package.

(j) You will be able to drive south on Brook during construction.

(k) Semi-trucks will be re-rerouted to Central Avenue, they cannot be prohibited from using the underpass but a device will be installed to sound if a tall truck attempts to go underneath.

c. HSC Housing (a) Development to east of HSC campus-

Liberty Green (Bill Weyland builder) working to design facilities for HSC medical students currently.

(b) Phoenix Place, east of HSC campus is a cooperative agreement between developer, city and foundation. 224 units are being marketing to HSC students so they could walk to HSC campus.


d. HSC Parking Q&A- (a) Senator Wilson- Have you done a space

utilization report on HSC garage? Answer- usage a problem since we opened, we should have 450 spaces filled, too much vacant now. Revamping what is available as we open the 1,700 space garage on Muhammad Ali. Will have 520+ spaces slated to open August 25th, mostly magenta with more spaces in Sept. and a total of 1,700 spaces by November.

(b) Senator Hobson- Who has access/priority to park at new garage? Answer- trying to assess availability at Chestnut to return employees to garage cannot give you definitive answer at this time.

(c) Will students be displaced at Haymarket parking site? There is concern and they would like to receive advance notice. Answer- we are still working on how long it will be available. Setting up meeting to review issues soon.

(d) Senator Marlatt- Will the shuttle-stop at the garage? Answer- right now, yes.

e. Parking, general (a) Parking debt service on the new garage

is $2.3M annually in addition to other debt service. Tried to keep parking down by necessary to raise it 5% to cover debt service. Reminder that the University was able to avoid layoffs and kept health insurance premiums the same but this puts pressure on budget to find dollars elsewhere.

VIII. Report of the Interim Vice President for Human Resources – Kim

Maffet a) Update- Great Places to Work kick-off.

i) Please let her know if you would like to join any of the subcommittees: a. Family- Friendly policies b. Campus Climate c. Compensation d. Mentorship


e. Health and Wellness

IX. Faculty Senate Representative – Dr. Joseph Steffen- not present

X. Student Government Association Representative – Krista Woltermann a) Next meeting Sunday 07/19th. b) They are re-organizing and downsizing. c) Working on increasing awareness: current voting is at 10%

participation. d) Creating a “Spirit of Good Will” framework for UofL students.

XI. Report of the Staff Senate Chair – Brent Fryrear

a) Only the third Chair to take a third term after Melissa Shuter and Carolyn Cochran (who served two and returned for one more later).

b) Last month’s Trustee meeting consent items are in the Chair’s report.

c) Going to each Monday’s new employee orientation to discuss green topics at UofL and mention the Staff Senate.

d) Bev Daly has consented to Chair the ad hoc committee on committees.

e) Melissa Shuter has graciously accepted the position of Parliamentarian for this year.

f) Would like to start doing something for departments that volunteer hours to the Shared Leave program. Senator Kelly reports that recently Family and Geriatric Medicine, specifically staff members: Norma Thieman, Patricia Webber and Senator Lana Metzler, donated 90.5hrs to the Share Leaved effort.

g) See report for variety of detail on board of trustees, link to chair’s report https://sharepoint.louisville.edu/sites/staffsenate/mtg/ChairRpt/20090713%20Staff%20Senate%20Chairs%20Report.pdf

XII. Report of University-Wide Committees

a) Academic Technology Committee- Senator Burton reporting 100% of the classrooms are wired for emergency notification services via IP phones. The phones have an override function for announcements and can only dial campus numbers.

XIII. Other Business

XIV. Adjournment

a) Move to adjourn by Senator ben -Avraham and seconded by Senator Metcalf at 4:26pm. Meeting adjourned.

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