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  • System Overview Training

    MyFloridaMarketPlace System Overview

  • How to Take this Training

    • Move forward and backward through the presentation by clicking on the section titles in the navigation panel. Select the drop down arrow to expand sections.

    • Use the menu bar to adjust the volume, review your progress, play/pause, and move forward and backward.

    • Interactive sessions throughout the presentation will be in several formats including: information buttons you can click to learn more about a specific topic, true/false and multiple choice questions.

  • Agenda

    • What is MyFloridaMarketPlace (MFMP)?

    • Logging in to Buyer

    • Dashboard & Navigation

    • User Profile Management

    • System Searches

    • Procure to Pay Process

    • Tips & Resources

  • Agenda

    • What is MyFloridaMarketPlace (MFMP)?

    • Logging in to Buyer

    • Dashboard & Navigation

    • User Profile Management

    • System Searches

    • Procure to Pay Process

    • Tips & Resources

  • MFMP Overview

    • MyFloridaMarketPlace is the State of Florida’s eProcurement system, and has been in operation for more than ten years.

    • The system is a source for centralized procurement activities; streamlining interactions between vendors and state government entities and provides tools to support innovative procurement for the State of Florida.

    • This System Overview course will cover a ‘big picture’ view of the MFMP system, focusing on the Buyer application.

  • MyFloridaMarketPlace Benefits

    • MyFloridaMarketPlace leverages the state’s significant buying power.

    • Web-based, paperless application with 24/7 access.

    • All applications have a similar look and feel.

    • Reduced Error Rates.

    • Faster order processing time.

    • Captures and stores all content related to the transaction in one place.

  • MFMP Buyer

    • MFMP Buyer routes requisitions for approval for both catalog and non-catalog purchases. Requisitions become orders and are sent to vendors.

    • Requisitions can be created and sent to MFMP Sourcing for electronic quotes for vendors.

    • Vendors can submit invoices for payment as an eInvoice or agencies can create PO-based or Contract-based Invoices.

    • Invoices are sent for payment request to FLAIR, creating a full procure to pay cycle.

    https://buyer.myfloridamarketplace.com/Buyer/Main

  • MFMP Sourcing

    • MFMP Sourcing provides an automated way to create, launch, manage, evaluate, and award solicitations for goods and services.

    • The Sourcing application is the platform for electronic quotes.

    • Vendors must register through the Vendor Information Portal (VIP), add commodity codes to their account, and select ‘yes’ to receive solicitation notifications from Sourcing.

    https://sourcing.myfloridamarketplace.com/Sourcing/Main?passwordadapter=PasswordAdapter1

  • MFMP Analysis

    • MFMP Analysis provides the ability to build analytical reports using several different sources of information.

    • Analysis includes data from

    – Buyer,

    – Vendor Information Portal (VIP)

    – Florida Accounting Information Resource (FLAIR )payments and encumbrance information.

    https://analysis.myfloridamarketplace.com/Sourcing/Main

  • MFMP VIP

    • MFMP VIP provides Florida’s vendors with self- service tools for registration, account maintenance, performance rating reviews, and transaction fee reporting.

    • Agencies can search for vendors with the ‘publicuser’ account.

    https://vendor.myfloridamarketplace.com/vms-web/spring/login?execution=e1s1

  • MFMP VBS

    • Vendor Bid System is the official application for all state formal advertisements.

    • State agencies, universities, community colleges, water management districts, and counties post advertisements on VBS.

    • Advertisements include all variations of competitive procurements, grants, single source awards, agency decisions, and public meetings.

    • VBS meets the requirements for electronic posting of decisions and intended decisions per Rule 60A-1.021, F.A.C.

    http://www.myflorida.com/apps/vbs/vbs_www.main_menu https://www.flrules.org/gateway/ruleno.asp?id=60A-1.021

  • MFMP Application Relationships

    MFMP Buyer

    FLAIR

    MFMP Sourcing

    MFMP Analysis

    VBS

    VIP

  • Agenda

    • What is MyFloridaMarketPlace (MFMP)?

    • Logging in to Buyer

    • Dashboard & Navigation

    • User Profile Management

    • System Searches

    • Procure to Pay Process

    • Tips & Resources

  • Properties

    Show interaction in menu as: Single Item

    Allow user to leave interaction: At any time

    Prev/Next player buttons go to: Step in the interaction

    Edit PropertiesEdit in Engage

  • First Time Access

  • Password Reset

    • Once you’ve set your password, security question and answer you will be able to reset your own password should you forget it by using the ‘Forget your username or Password?’ link on the MFMP Buyer login screen.

    • If you select the ‘Forget your username and password?’ link you will receive an email similar to the one below. The password resent instructions will contain a personalized link allowing you to change your password.

    • The password rest functionality becomes disables if you enter three incorrect responses to your secret question. If this happens, contact your agency’s system administrator.

  • Agenda

    • What is MyFloridaMarketPlace (MFMP)?

    • Logging in to Buyer

    • Dashboard & Navigation

    • User Profile Management

    • System Searches

    • Procure to Pay Process

    • Tips & Resources

  • Dashboard Management

  • Labels

    You can use labels to help categorize those transactions you frequently reference.

  • Agenda

    • What is MyFloridaMarketPlace (MFMP)?

    • Logging in to Buyer

    • Dashboard & Navigation

    • User Profile Management

    • System Searches

    • Procure to Pay Process

    • Tips & Resources

  • Changing Password

  • Changing Your Secret Question

  • Delegating Approval Authority

  • Changing Your Email Notifications

  • Viewing System Permissions

    • Permissions determine what system access customers are allowed.

    • View your permissions by clicking, ‘Change your profile.’

  • Reset Default Preferences

    • Preferences can be reverted back to their default settings by going to ‘Preferences’ within the Menu.

    • The options selected here may impact how items display on the dashboard.

  • Agenda

    • What is MyFloridaMarketPlace (MFMP)?

    • Logging in to Buyer

    • Dashboard & Navigation

    • User Profile Management

    • System Searches

    • Procure to Pay Process

    • Tips & Resources

  • System Searches

    • You can complete basic system searches to find transactional information in MFMP by using the ‘Search’ drop down.

  • Create a System Search Video

  • System Searches Tabs

    • Customers can create customized tabs with saved system searches. This will allow you to easily view all of your saved searches in one location.

    • Create a new tab by clicking the ‘Configure Tabs’ link.

  • System Searches Tabs

  • Agenda

    • What is MyFloridaMarketPlace (MFMP)?

    • Logging in to Buyer

    • Dashboard & Navigation

    • User Profile Management

    • System Searches

    • Procure to Pay Process

    • Tips & Resources

  • MFMP Procure-to-Pay Process

    A need for a purchase is Identified

    Is the item(s)

    on a contract?

    Requester initiates

    requisition

    No

    Yes Purchasing and management

    review requisition

    Requisition

    approved

    No

    Yes

    PO is electronically sent to the Vendor

    Vendor delivers goods or provides services

    Goods

    Service

    Create /award a formal solicitation or

    eQuote

    Requester/Clerk/ Finance &

    Accounting Staff creates invoice in

    MFMP

    MFMP routes Invoice Reconciliation (IR) to the Requester/ On Behalf Of (OBO) for

    approval of receipt of service

    Physically receive product

    Requester approves IR (Reconciles

    invoice to services provided)

    Requester/On Behalf Of (OBO) or Central Receiver completes MFMP receipt

    MFMP routes the IR to the Exception

    Handler

    MFMP routes the IR to the Invoice Manager

    Service Provided by Vendor

    MFMP Routes IR to DFS if audited and to

    FLAIR for payment

    Warrant created/Payment sent to vendor and recorded i