myfloridamarketplace roundtable june 17, 2003 myfloridamarketplace

of 22/22
MyFloridaMarketPlace Roundtable June 17, 2003 MyFloridaMarketPlace

Post on 28-Dec-2015

216 views

Category:

Documents

4 download

Embed Size (px)

TRANSCRIPT

  • MyFloridaMarketPlace Roundtable

    June 17, 2003MyFloridaMarketPlace

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays Session (9 a.m. 9:10 a.m.)DMS Agency Liaison Assignments (9:10 a.m. 9:20 a.m.)eQuote Demo (9:20 a.m. 10:00 a.m.)Continued Topic: Vendor Registration Guidelines (10:00 a.m. 10:25 a.m.)P-card usage outside of MyFloridaMarketPlace (10:25 a.m. 10:50 a.m.)Resolution of Pending Issues / New Issues (10:50 a.m.- 11:00 a.m.)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays Session (9 a.m. 9:10 a.m.)DMS Agency Liaison Assignments (9:10 a.m. 9:20 a.m.)eQuote Demo (9:20 a.m. 10:00 a.m.)Continued Topic: Vendor Registration Guidelines (10:00 a.m. 10:25 a.m.)P-card usage outside of MyFloridaMarketPlace (10:25 a.m. 10:50 a.m.)Resolution of Pending Issues / New Issues (10:50 a.m.- 11:00 a.m.)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Objectives:

    One point of contact with DMS to ask questions and raise issues/concerns

    DMS Agency Liaisons will communicate pro-actively on an as-needed basis with Agency Liaison

    DMS Agency Liaison will participate in Agency kick-off meeting; weekly workflow meetings at beginning of Agency Implementation (if needed); and other meetings as needed

    MyFloridaMarketPlace System DMS Agency Liaisons

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace System DMS Agency Liaisons

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace System DMS Agency Liaisons

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays Session (9 a.m. 9:10 a.m.)DMS Agency Liaison Assignments (9:10 a.m. 9:20 a.m.)eQuote Demo (9:20 a.m. 10:00 a.m.)Continued Topic: Vendor Registration Guidelines (10:00 a.m. 10:25 a.m.)P-card usage outside of MyFloridaMarketPlace (10:25 a.m. 10:50 a.m.)Resolution of Pending Issues / New Issues (10:50 a.m.- 11:00 a.m.)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace supports a number of different functions including:

    Vendor Registration Allows vendors to register and maintain their vendor information in the system. The vendor may also register for CMBE certification within the Vendor Registration System

    Requisitioning Online creation of requisition from an online catalog or contract. Supports submitting electronic quotes to vendors and allowing vendors to respond to the quote online.

    Contract tracking Online tracking of contracts including available balance, contract term, contract pricing, etc.

    MyFloridaMarketPlace System Overview

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Invoice reconciliation Online matching of invoice, purchase order, receipt, and/or contract. The discrepancies will be identified and routed to the agency for review

    Reporting Customized reporting capabilities providing the agencies with spend visibility, contract compliance, etc.

    Bidding Online submission of solicitations to vendors. Vendors will respond to their bids online and the agency may evaluate the responses online as well. MyFloridaMarketPlace System Overview (cont.)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays Session (9 a.m. 9:10 a.m.)DMS Agency Liaison Assignments (9:10 a.m. 9:20 a.m.)eQuote Demo (9:20 a.m. 10:00 a.m.)Continued Topic: Vendor Registration Guidelines (10:00 a.m. 10:25 a.m.)P-card usage outside of MyFloridaMarketPlace (10:25 a.m. 10:50 a.m.)Resolution of Pending Issues / New Issues (10:50 a.m.- 11:00 a.m.)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor Registration Exemption ProcessPer 60A-1.030(1), Each vendor doing business with the State for the sale of commodities or contractual services,, shall register in the MyFloridaMarketPlace system, unless exempted under Rule 60A-1.030(3).Effective July 1, 2003, all new business must be conducted with a MyFloridaMarketPlace registered vendor unless exempted by rule.This includes all new business conducted in SPURS prior to the agencys MyFloridaMarketPlace implementation date.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor Registration Exemption ProcessHow do I conduct business with an unregistered vendor that is critical to my agencys mission?Per 60A-1.030(2), an agency may conduct business with an unregistered vendor if the agency purchasing director determines that it is necessary to the agencys mission. The vendor must be registered in MyFloridaMarketPlace within 20 days after providing the goods or services.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor Registration Exemption ProcessIn order to issue the purchase order to an unregistered vendor that is critical to the agencys mission, the agency must complete the following:Issue a paper purchase order to the vendor or complete the transaction via p-card.After the transaction is complete, register the vendor within MyFloridaMarketPlaceIf the vendor is not willing to register, the agency may assist in the registration process by gathering the relevant information and providing the information to the Customer Service Desk for registration.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor Registration Exemption ProcessUpon completion of the registration by the Customer Service Desk, the agency will be able to:Issue payments to the vendor via FLAIR. The vendor record will be passed from MyFloridaMarketPlace to SPURS to FLAIR.Issue future purchase orders to the vendor

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor Registration Exemption ProcessUpon completion of the registration by the Customer Service Desk, the vendor will NOT be able to:Respond to solicitations issued through MyFloridaMarketPlaceRespond to requests for electronic quotes through MyFloridaMarketPlaceManage their vendor profile through MyFloridaMarketPlace

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Vendor Registration Exemption ProcessAfter MyFloridaMarketPlace is implemented at my agency, how do I issue a purchase order to a vendor not required to be registered per 60A-1.030(3)? If a purchase order is required, the agency will issue a purchase order to the vendor through MyFloridaMarketPlace.If the agency would like to issue a payment to the vendor, the agency may register the vendor directly in SPURS.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays Session (9 a.m. 9:10 a.m.)DMS Agency Liaison Assignments (9:10 a.m. 9:20 a.m.)eQuote Demo (9:20 a.m. 10:00 a.m.)Continued Topic: Vendor Registration Guidelines (10:00 a.m. 10:25 a.m.)P-card usage outside of MyFloridaMarketPlace (10:25 a.m. 10:50 a.m.)Resolution of Pending Issues / New Issues (10:50 a.m.- 11:00 a.m.)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • P-Card Usage and MyFloridaMarketPlacePer Memorandum No. 01 (2003-04) The Department delegates to Agencies permission to purchase the following from vendors not registered in MFMP:

    Travel related expenditures, including but not limited to: rental cars, airline tickets, hotels, parking fees, toll, taxis, trains, busses, lodging conference rooms.SubscriptionsConferencesDues and membership feesSponsorships

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • P-Card Usage and MyFloridaMarketPlacePer Memorandum No. 01 (2003-04) Agencies are provided the following P-Card guidance:

    P-Card may be used for Internet transactions, not in MyFloridaMarketPlace, for commodities or services not available on state term contract and valued at less than $250

    Unless exempt by Rule, all P-Card vendors must be registered in MyFloridaMarketPlace

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • P-Card Usage and MyFloridaMarketPlacePer Memorandum No. 01 (2003-04) Agencies are provided the following P-Card guidance:

    Until further written guidance is provided, an Agency may elect to use the P-Card to conduct transactions without using the MyFloridaMarketPlace Requisition tool, provided that the vendor is registered in MyFloridaMarketPlace. Unless otherwise exempted, pursuant to rule 60A-1.032, these transactions are subject to the 1% transaction fee and shall be self reported by the vendor on PUR form 3776.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays Session (9 a.m. 9:10 a.m.)DMS Agency Liaison Assignments (9:10 a.m. 9:20 a.m.)eQuote Demo (9:20 a.m. 10:00 a.m.)Continued Topic: Vendor Registration Guidelines (10:00 a.m. 10:25 a.m.)P-card usage outside of MyFloridaMarketPlace (10:25 a.m. 10:50 a.m.)Resolution of Pending Issues / New Issues (10:50 a.m.- 11:00 a.m.)

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Next Meeting: Time / LocationJune 24th 9:00 a.m. 11:00 a.m.Carr Building, Room 170

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.