myfloridamarketplace roundtable august 6, 2003 myfloridamarketplace

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MyFloridaMarketPlace Roundtable August 6, 2003 MyFloridaMarketPlace

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  • MyFloridaMarketPlace Roundtable

    August 6, 2003MyFloridaMarketPlace

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview SourcingBreak Communications ToolkitAgency Deployment ScheduleResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview SourcingBreak Communications ToolkitAgency Deployment ScheduleResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview SourcingBreak Communications ToolkitAgency Deployment ScheduleResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Toolkit PurposeThe Toolkit is a collection of pre-developed, pre-approved materials that agencies can use to jumpstart their internal MyFloridaMarketPlace communication and buyer adoption program.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Toolkit OverviewFocus on anticipating agency end-user questions and concernsDevelop standardized pre-approved communication content that can be used to pre-populate agency communication materialsShell documents/presentations that can be customized to suit the particular requirements of each agencyBuyer Adoption liaison will track delivery of communication content/messages at each agency as part of agency implementation workplanSolicit feedback on effectiveness of communication programInformal feedback received from agency staffDMS evaluationReadiness assessment activitiesWill update communication materials/content to address feedback received

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Toolkit ComponentsCommunication materials:Shell agency communication planBulletins (i.e., newsletters)Flash communication bulletinsPostersMyFloridaMarketPlace overview presentation(s)Training materials and job aidsPlanning/scheduling aidsTraining approach presentation(s)Agency-specific Job aidsOther resources (specific content still under consideration):Internal and external implementation surveysPresentations on such topics as promoting user acceptance of change

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Examples of Toolkit Components

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Materials:Newsflash(s)Bulletin(s)Poster(s)Shell Presentation(s)Communication Plan TemplateKey Messages:MyFloridaMarketPlace is coming!Where to go for information about MFMPKey project contactsWeb site addressE-mailAgency launch dateStandard/common FAQsToolkit Month T-4 Content

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Materials:Newsflash(s)Bulletin(s)Poster(s)Shell Presentation(s)Key Messages:What will happen to my P-Card?Importance of vendor registrationRequisitioning, easier processesStandard/common FAQsToolkit Month T-3 Content

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Materials:Newsflash(s)Bulletin(s)Poster(s)Shell Presentation(s)Key Messages:Training is key to your success!Online bidding, better value to the stateContract tracking, easier processesStandard/common FAQsToolkit Month T-2 Content

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Materials:Newsflash(s)Bulletin(s)Poster(s)Shell Presentation(s)Key Messages:Help desk and support approachReporting, information makes the world go aroundInvoice reconciliation, easier processesWelcome to MyFloridaMarketPlace!Standard/Common FAQsToolkit Month T-1 Content

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • We would like to receive your feedback, ideas and suggestions by Monday, August 11Comments will be incorporated and Toolkit contents will be made available on August 20. Questions?Next Steps

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview SourcingBreak Communications ToolkitAgency Deployment Schedule Resolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • RecommendationThe project team is recommending that a two month hiatus be taken in the implementation of MyFloridaMarketPlace during the months of January and February 2004 due to anticipated challenges with agency personnel availability during the holidays.

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Rationale for Schedule AdjustmentThe two months prior to the implementation of MyFloridaMarketPlace at an agency tend to be quite busy:Train-the-trainer and end-user trainingTechnical readiness activitiesSecurity administrationDevelopment of agency-specific policy and procedure updatesUser acceptance testingContract data entryConducting these activities during the holiday season will present many challenges to agencies - since key resources may be unavailable during this period

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Recommended ScheduleSeptember:Dept of CitrusDivision of Administrative HearingsOctober:Dept of HealthDept of Juvenile JusticeNovember:Dept of Children and FamiliesDept of Environmental ProtectionFlorida Dept of Law EnforcementDept of Veterans AffairsDecember:Dept of CorrectionsDept of Highway Safety and Motor VehiclesExecutive Office of the GovernorDept of the LotteryNote: Nothing changes in the fall

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Recommended ScheduleMid-January:Dept of EducationMarch:Agency for Health Care AdministrationAgency for Workforce InnovationDept of Business and Professional RegulationDept of RevenueApril:Dept of Community AffairsDept of Elder AffairsDept of Military AffairsDept of State

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Recommended ScheduleMay:Attorney General and Dept of Legal AffairsDept of Financial ServicesFish and Wildlife Conservation CommissionFlorida School of the Deaf and BlindLegislative PurchasingJune:Dept of Agriculture and Consumer AffairsJustice Administrative CommissionParole CommissionPublic Service CommissionState Court SystemJuly:Auditor GeneralEnterprise FloridaRingling MuseumState Board of Administration

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • MyFloridaMarketPlace Roundtable Session AgendaWelcome / Overview of Todays SessionSystem Overview SourcingBreak Communications ToolkitAgency Deployment ScheduleResolution of Pending Issues / New IssuesNext Meeting Location / Time

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.

  • Next Meeting: Time / LocationAugust 20th

    9:00 a.m. 11:00 a.m.

    Carr Building, Room 170

    This information is proprietary and confidential to Accenture LLP. 2002. All rights reserved.