session. 0 neve; coffim. prec. &2, russell...

Th State of TexasCo nty or Burnet uo this 11th day or September, 2006 the Burnet County Commisssioners Court met In session. Thefo lowing members 0 the court were present: Judge Davie Kithil; Camm. Prec. ii, Bill Neve; COffim. Prec. &2, Russell Graeter;Comm. ?rec. *3, Ronny Hibler; dnd Comm. Prec. i4, James OaKley.

AgendaFor

Regular ~eeting To Be HeldSeptember 11, 200~ at 9:00 A.M.

Main Courtroom, 2nd FloorBurnet CountyCo,u.rthouse

220 South Pierce, Burnet, Texas 786111. Discussion dnd/or action to approve recommended fees for Sheriff and Constablls.2. Discussion and/or action on report by County Attorney on shortage on cash report in Justice of Peace i3.3. Discussion and/or action regarding personnel policies.4. Discussion and/or action regaroing hotel/motel tax program.~. Discussion and/or action regarding rescheduling Commissioners Court from 12/25/06 to 12/22/06.6. Discussion ana/or action regarding renewal of janitorial contract for South Annex7. ulscussion and/or action regarding renewal of Storage Taok System Third Party Liability and cleanup coverage for the

perioo affective 10-1-06 - 9-30-07.8. Discussion and/or action regarding acceptenace of grant award for Burnet County Attorney Victims' Coorainator/Lioson

Grant Program for the period 9-1-06 - 8-31-07, including approval of a resolution authorizing the submission of thegrant application.

9. Discussion and/or action regarding replat of Lots 6 &1, Granite Shoals subdivision No.1, in Burnet County, 7X10. Discussion and/or action regaroing Interlocal Agreement with City of Aarble Falls, for 5,040' of 2 course (oil &

rOCK).11. Discussion and/or action regarding preliminary plat for Waterford Springs, 59.96 acres, nwy 1431, edst of Marble

Falls.12. Discussion and/or action regardng preliminary plat for waterford Club, approximately 566.73 acres, riwy 1431 east of

Marble Falls.13. Discussion and/or action regarding request for Water Control and Improvement uistrict for Waterford, iexas14. Discussion and/or action regarding request from Eagle Bluff Subdivision to re-designate streets originally dedicatee

to the public, to be private.15. Opening of responses to Request for Quailifications from qualified firms to assist in the development of a xequest

for Proposals to buila a new jail facility in Burnet County, including discussion ana/or action to aware contract.15. ?ayroll approval.17. Consideration and/or approval of Budget line item transfers, if aoy.18. Consideration and/or approval of any pending personnel matters.19. Consideration and payment of claims previously approved by the County Auditor.20. Examiniation ana approval of reports of County Officials as required by Article 1617 R.C.S.21. Report on correspondence and/or aoy other reports.22. Call for bios, bio openings and discussion of bies, if any.23. Oepartmental equipment requests and/or property transfers, if any.24. Discussion ana/or action concerning bucget amenoments or future buoget items, if any.25. Discussion and/or action concerning contracts or agreements, if any.26. uiscussion an%r action concerning grant application(s)/proposal(s).27. uiscussion and reports on old business.28, Approval of ~inutes of previous meetings.Item il25Contracts: Notion was made by Comm. Oakley, seconded by Comm. ~ibler to renew the contract for cleaning services at the~arble falls Library in the amount of $7,440.00 with Donna ~elson. The vote passeD unanimously.

Item H:Fees 'he court oiscussed proposed Sheriff and Constable fees. Notion was made by Judge Kithil, seconded by Comm.~eve anc the vote was unanimous to approve proposed Sheriff ane Constable fees. ihe vote passee unanimously. (See AttachedFees)

Item #2:Cash ~eport ine court discussed report by the County Attorney on shortage on cash report in Justice of the ?eace *3.Eddie Arredondo, County Attorney reported that this issue was Just a "simple arror n

• The court took no action.

Item *3:?ersonnel?olicies ine court discussed personnel pOLICIes. ~otior. was made by Judge Kithil to adopt the recomeodation to the~erit System Policy anG Procedures. The motion was seconoed by Comm, ~eve and the vote passeo unanimously. (See Attacneo~ecommendation)

Item 14:riotel/~otel TaxProgramReport)

The court heard a report from Gonna Klaeger concerning hotel/motel tax program.The court tOOK no action.

(See Attached Collection

Item i5:Reschedule~eeting 7he court discussed rescheduling Commissioner Court from 12/25/06 to 12/22/06. Motion was made by Comm.GaKley, seconoeo by Juoge Kithil and the vote was unanimous to reschedule Commissioners Court. to Oecember 22, 2006.

Item ff7:Renewal Storage TaoKSystem The court discussed renewal of Storage TanK System ihird Party Liability and Cleanup coverage for the periodeffective 10-i-06 - 9-30-07. ~otion was mace by Comm. udKley, seconded Juoge Kithil ano the vote WaS unanimous to renewStorage Tan~ System Third Party Liability and Cleanup coverage for the period effective 10-1-05 - 9-30-07.

Item i3:5rant The court discussed acceptance of a grant award for aurnet County Attorney Victi.ms; Cootdinator/Liason araotProgram for the period 9-1-06 - 8-31-07, including approval of a resolution authorizing the submission of the grantapplicdtiofl. Motion was made by Comm. riibler, seconded by Comm. Neve dnd the vote was unanimous to approve acceptance ofthe grant award for Burnet County Attorney Victims ' Coorcinator/Liason Grant Program for the period 9-1-06 - 8-3L-07including approval of a resolution authorizing the submission of the grant application.

Item 110:InterlocalAgreement 7he court discussed Interlocal Agreement with City of Marble Falls for 5,040 1 of 2 course (oil &rock).~otion was maoe by Comm. Oakley, seocnded by Comm. riibler and the vote was unanimous to approve the Interlocal Agreementwith the City of ~drble Falls.

Item *14:Eagle BluffSubdivision :ne court discussed request from Eagle Bluff Subdivision to re-desigoate streets otigioally dedicated tothe public, to be private. The Subdivision Committee will review this item anc maKe a recommendation to the court at thenext court meeting.

Item 116:?ayroll Motion was made by Judge Kithil, seconded by Comm Neve and the vote was unanimous to apptove ~dyroll in theamount OT $296,604.83.

Item 125:Contracts/Agreements Comm. Greater discussed the iXOOT Safety ?toject for Shady Grove Koad. Comm. Greater would like to use theinterest earneo on Tax ~otes Series 2003. ~otion was mace by Comm. Greater to use the intereset from the CapitalProjects to fund this ~roject in the in the amount of $34,591.00. The motion was seconded oy Comm. Oakley. Eddie ArredondoCounty Attorney stated this item needs to be discussed unDer bucget amendments.

Item #24:Budget Amendments Motion was made jy Comm. Oakley to dedicate the interest edtned from Capital Projects to fund theTXOuT Safety Project on Shaoy Grove Road Project. ihe motion was seconded by Comm. Graeter and the vote passed unanimously.

~otior was maae by juoge Kithii to establish a buoget for the 911 oatabase grant funes with the unaertancing the hewill review and make a salary recommendation. The motion was seconded by Comm. Neve and the vote passed unanimously.

Item i17:Budget LineItem Transfers Motion was made by Comm. Hibler, seconded by Corom. vakley and the vote was unanimous to approve oudgetline item transfers. (See Attached Bugcet Line Item Transfers)

Item i18:?ersonnel ~otion was made by Comm. Neve, seconded by Comm. Hi.bler and the vote was unanimous to approve personnel actionforms. (See Attached Personnei Action Forms)

Item j19:Claims Motion was made OJ Judge Kithil to approve claims and prepaid claims. The motion was seconded by Comm. Mibieranc the vote passeri unanimously.

Item ~20:

Re~orts Motion was made by Comm. Oakley, seconded by Comm. 1101er and the vote was unanimous to approve reports fromthe County ClerKi District ClerK; J.P. Prec. il; J.P. Prec. 12; Commissary; Constable Prec. i2; Constable Prec. i3;Extension Agent; and Flood Plain.

Item 121:Correspondence Juoge Kithil reported on the discussion of fees charged by Funeral riomes to transport oodies.Juege Kithil; Donna Klaeger; anc Comm. Greater will meet with the Funeral homes to discuss this issue.

Janet Par~er, County Cler\ reported that d portion of her department has moved ioto the County Cler~ xecords ouilding.Marble Falls Rotary is having a 911 Rememberance Ceremony at Lakesiae Pavillion at noon today. Comm. Neve discussedpar~ing at the Burnet Annex. Judge Kithil reported on the War Memorial on the courthouse grounds. Chad Wessels will ~e

honoree toaay at the Capital for his service to volunteer fire fighters. Comm. neve disccssed purchasing a iiquified asphaltaistributor that is for sale out of San Antonio, Texas.

Item ~22:

Bids ~otion was made oJ Comm. OaKley, seconded by Comm. rlibler to call for a used motor grader for ~&B, ?ct. i4.Comm. uaKley amencea the motion to call for bies for a new motor graeer to R&B, Pet. ~2. Comm. Hibler seconcee the affiencedmotion. The vote passed unanimously.

Item wl1:JreliminaryPlat - WaterforoSprings The court discussed approval of the preliminary plat for Waterford Springs, 59,96 acres, MWy 1431 east of~arble Falls. ~otion was made by Comm. Hibler, seconded by Comm. ~eve ane the vote was unanimous to approve the preliminaryplat. ieio Garling, Flood ?lain Administrator has a concern with lot sizing on the plat for the Club and Springs; centralwater &sewer neeced; comprehensive report on arainage; L.C.R.A. water; non point compliance; erainage studies; ane roaesize and drainage size.

Item ~12:

?relimioary ?lat -Waterford Club The court discussed approval of the preliminary plat for Waterrord Club appr-oximately 566.73 acres nwy1431 east of ~arble Falls. Merb Garling voiced the same concerns for this development. Juege Kithii stated he has beenoffended that the developer has not come before the court berore this time. Camm. ~ibler requested to table action onthis agenaa item.

Item *13:water ControlImprovement Ois!ricta ~.U.G through TCEQ.

:ne court will not taKe action on this agenda item. :ne developer has indicated they will apply for

Item *23:Property'ransferstransfers of

Motion was made oy Juage Kithil, seconded by Comm. Ga~ley and the vote was unanimous to approve thecar to the Tax Assessor Collector south annex. (See Attached Property Transfer)

Item *25:Contracts/Agreements Motion was made oy Judge Kithil, seconded by Comm. OaKley to approve the contract with ~evQ. ihe votepassec unanimously.

Motion was made oy Comm. nibler, seconded oy Comm. Neve and the vote was unanimous to approve the contract withCapital Area Rural Transportation.

Motion was made by Comm. OaKley, seconded oy Comm. Neve and the vote was unanimous to approve the contract with theVeterans Servicer Officer.

~otion was made by JUdge Kithil to deny the request for county support for the Spicewood Library. The motion wasseconoeo by COffim. ~ibler. :he vote passee unanimOUSly.

~otioo was made oy Carom. Neve, seconded oy Judge Kithil aod the vote was unanimous to approve contract with CA?Coa.~otion was mace by jucge Kithil, seconoed oy Comm. Oakley to approve contract with Xerox Tor a copier for the District

ClerK. 7his request was tabled until the next meeting.See Attached Contracts)

Item 126:Grants -he court tOOK no action on this agenda item.

Item i27:Old Business The Burnet County Attorney will host mandatory training for Open ~ecords and Open Meetings Acton October 3, 2006 from 2:00 - 4:00 anc on October 5, 2006 from 5:30 - 7:30.

Item i23:Minutes Motion was made by Comm. NeVI, seconded oy Comm. riibler and tht vote wdS unanimous to approve the minutes fromSeptember 5, 2006; August 28, 2000; August 28, 2000; ana August 25, 2006.

Item ~9:

Replat 5ranite ShoalsSubd. 7he court discussed the replat of lotsheld the public hearing portion only.

7, 5ranite Shoals Suodivsion No. in Burnet County. :he court

Item 114:cagle Sluff :ne court discussed private and puocic rOdds in one suodivision. The court tOOK no action.

Recess: The court recessed until i:00 p.m.

Judge Kithil and COffirn. Graster were not in attendance for the afternoon session.

Item #25:Contracts Motion was made by Comm. Neve, seconded by Comm. Hibler and the vote was unanimous to approve the contractwith Xerox for copier in the District Clerks office.

Item ~15:

Request forQualifications :he court held an opening of responses to ~equest for Qualifictions from qualified firms to assistin the oevelopment of a Request for Proposals to build a new jail facility in Burnet County. The court received twoproposals - MGT of America and C3 Corrections, L~C.

~otion was maoe by Comm. OaKley to appoint a commitee of Comm. Neve; Sheriff Joe ?olloCKj Donna Klaeger, Treasurer;

Kevir itor 1 ly Don CV€t'€tt; ane Jucge Kithii to review ane maKe a recommencation to the court.Motion was maGS by Carom. Oa~ :hat the committee review and award the on oehal f of commissioners court. ne

motion was seconcec by Comm. ~eve ane the vote passec unanimousiy.

Aojourn:

Attest:

INTER-LOCAL ,AGREEMENT

ROAD & BRIDGE SERVICES

Entity requesting agreement C ('t 'J'-----'L:f, uti (~fb~~~l!.L.- .. , _, ~2].mi.dp~tr) school district, etc.

Requesting entity's request approved and recorded in the nlinutes of thepUblic meeting date __ , '__

Tdcnti1Y street~ or areas encompassed "!:Ji. ,. -'Sf ( ~ t,'i;- £~,,;~..ve, j t,~~~I(.......

lLe.~ e II-C.\" V\ ~~..--flL.j .. ,,f,,'Q. M. ...I4-f..:M-:!...O (~fA,,J, ,,>l-J-: 6/.(H~K, ~I:.:<J.·N ·r.;"l..li~~.~'IY\, fh...,rk v;~ ...~'f c ete (.- it ~,.',&./ C ~ (1..1.:":. r R;J (.H~ .p ~~o fV\ Me t fY\ ,,~'"'\, ,'t{ Ilf 'f i;., de,r,d, e Yld·

()uantity / Description / Scope ofrequested service _ ..5~~ ... -F-t".

. .1 C. 0 ,,~:...::.'..:-r~=-"(:o-::J..~ _ ----,---,

-_..... ,------ ,------,------- ---",-,--- .._--." -,-

Desired date ofproject request execution ''', _

r)· ~Requested by :t:J1b'ff."Y"&4J .:~j " . ,',~ . ".__Mayo["~ Superint.enden , MUD Pn~sidcnt, olh0f

...............- ~ ,

T>ate 9/,tr./06

For indemnity cla.use and general, conditions reference Exhibit '''A~'' heretoattached.

- - - - - - - - ~ - ~ - - ~ - - ~ - - - - - - - - - - - - - ~ - ~

COMMISSTON,ERS CO"URT

Estinlatcd value ofall labor I equipment usage according to Exhibit "A" heretoattached $ ,__" Estinlated date of execution __

Agrcenleni U)f county fiscal year _ , . Arnount previously cncurnberedin same year $ _" ,__ A Maxirnunllimit set at $ 15,000 per YC~U' by state law.

COIl'eSPOl1dil1£ Cotllrni.ssiolll;'ll'

LEASE AGREEJ\1ENT

Customer Name (Install) DISTRICT CLERK

DBA/Name Overflow (ifreq'd)

Installed at Street Address 1701 E POKE ST

Floor/Room/Routing

City, State BURNET, TX

Zip Code 78611-3113

County Installed In Burnet

Customer Requested Install Date 10/04/2006Lease Payr.mmt Information

oReplacement/Modification of Prior Xerox AgreementAgreement covering Xerox Equipment Serial# (or 95#):is hereby 0 modified 0 replaced Effective Date:--------

Comments:Lease Information Lease Term: 60 months

~Supplies included in Base/Print Charges~ Refin. of Prior Agrmt. l&]Xerox (95#):955635602 0 3rd Party Eq.Amt Refin: $1212 Int Rate: 11.25% Total Int Payable: $ 378.00

Check all that applyo Assoc./Coop. Name:

~Negotiated Contract #:071883302 0 DSA Contract #: _- _

DValue Added Services:o Attached Customer P.O. #s: Supplies: -------------Lease:~ State -o-r~Lo-c-a-I-G"..o-v-e-rn-m-e-n-t'"":C:-u-s-to-m-e-r

Int. Rate: % Total Int. Payable: $

COUNTY OF BURNET

COUNTY AUDITOR

1701 E POKE ST

BURNET, TX

78611-

Full Legal NameCustomer Name (Bill to)

DBA/Name Overflow

Street Address

Box#/Routing

City, State

Zip Code

Tax lD#

Product Purchase Down Prev Fin'l(with serial number, if in place equipment) Option Payment Install Interm

WCP238GC TAA-WCP238 PTR/SCN $FMV $ 0 0l)2000FCFIN l)WPEMFAXl $ 0 0Customer Ed $ 0 0Analyst Services $ 0 0

$ 0 0$ 306.05 : MINIMUM LEASE PAYMENT (excl. of applic. taxes)

Min. Lease Payment 11're(J.(periodic, excluding excess meter charges)

o Monthly o Quarterly

o Semi-Annual DAnnual

o Other

Min. Lease Pavment .Mode

oAdvance 0 Arrears

Price Information

Periodic'Base Charge

Print Charge Meter 1:

Prints 1 -

Prints

Prints

Print Charge Meter 2:

Prints 1 -

Prints

Periodic Min.# of Prints(based on Meter 1 Print Charges)

o Pun~hased Supplies 0 Cash 0 Fin'd

~ Adjustment PedodPeriod A - Mos. Affected: - 4 p_e_r_io_d_B_-_M_OS_._A_f_fe_c...;.te....;d...;.: -.-$ _Periodic Base Charge Periodic Base Charge

Print Charge Meter 1: Print Charge Meter 1:

Prints 1 - Prints 1 --------------l-------Prints Prints-------------l-------Prints PrintsPrint Charge Meter 2: "'P'"":ri-n-tC--ha-r-g-e-M-e-t-er-2-:-----

Prints 1 - Prints 1 -Prints =-P'"":ri-n-ts-----------+-------

Periodic Min.# of Prints Periodic Min.# of Prints(based on Meter 1 Print Charges) (based on Meter 1 Print Charges)

o Application SoftwareReorder # Qty Description !price

$$$$

Total Price = $

Software Title nitial License Fee !Annual Renewal Fee

o Cash o Finance o Support Onlv$ $$ $$ $

Total Initial License Fees = $

Final AllowancePrinci al Pa ment #:

Total Allowance Applied to: ~Trade-In Equip. Balance:

DPrice of Replcmnt. Equip.:

~ Trude~InAUowunceManufacturer

XEROX

ModellSerial #NG4147026

Total Allowance =

48 $ 1,349.00$$$ 1,349.00$ 1,349.00

$

o K·16 BillingSuspension

(check 1 as required)Months affected

o June onlyo July onlyo August onlyo June - Julyo July - August

Additional Options (check all that apply)

o Run Length Plan ~Fixed Price Plano Per-Foot Pricingo Extended Service Hours:

Description: / $ 0 mo.~Attached Addenda: ;:;;;.54.:.,;:1:;,.:::0.:;;.5_T""",X....{....1.J-) _

o Other Addenda: _

e ol'AlItllOrized Signer)

Phone: (512)756-5450

CUSTOMER ACKNOWLEDGES RECElPl' OF THE TERMS OF THISAGREEMENT (CONSIS'fING OF 7 PAGES INCLUDING THIS FACE IjAGE)

Auth. Signer Narne:__D_av_e_Ki_'t_hl_'ll~ _

Signature: X---~.....,4!

Date: _

917/2006 Jl :35:50Unit: 1

Agreement Presented By:Xerox Name: Jeffrey Bartz Phone: (830)693-4454

FOR AU'rnOHIZED F!Q1N'f'EJ<N!\L USE: ONLY:/\ccepted: Xerox Corporation

J3y; "7.7:' ~--;-_:__;_:~---------_(Signature or./l/fthori:ed S~igner.J

Title;:..' _

Norksbeet: 784757

www.xerox.com

Xerox Form# 51860 (05/2005) 9/7/2006 Page 1 of 7

August 31, 2006

The Honorable David KithilBurnet County220 S. Pierce StreetBurnet, Texas 78611

Re: Emergency Notification System

Dear Judge Kithil:

You may already be aware that CAPCOG has used homeland security grantfunds to purchase a regional Emergency Notification System (ENS). This typeof system uses a "reverse dialing" telephone method to notify communities orpublic safety forces of critical emergency information in situations whereproperty or human life is in danger. We are exited about the opportunity to offerBurnet County access to the ENS which will serve as an additionalcommunication tool for public safety professionals when there is a need toconvey important information. Local administration ofthe system is based injurisdictions with Public Safety Answering Points (PSAPs) and therefore isavailable for use across the CAPCOG region. The system technology is inplace, CAPCOG has been conducting monthly training sessions, and this letterindicates the conclusion ofthe CAPCOG Regional Emergency NotificationSystem Pilot Phase and the initiation ofthe 2006-2007 Operational Year.

What follows is a packet of information containing a new Letter Agreement forBurnet County's use ofthe ENS for the period of October 1, 2006 to September30,2007, an updated version ofthe ENS Policies and Procedures Manual, and aFrequently Asked Questions Sheet for your reference. The Letter Agreementindicates that effective October 1, 2006 Burnet County agrees to cover theoperating expenses associated with use ofthe Emergency Notification System.Annual costs for Burnet County participation in the system are $1,379.00.CAPCOG will continue to attempt to secure additional grant funding to coverfuture system costs.

There are two originals ofthe Letter Agreement included. Please sign andreturn both copies via mail to CAPCOG by September 28, 2006. The mailingaddress is 2512 IH 35 South, Suite 200 Austin, TX 78704 ATIN: HomelandSecurity Division. Your Letter Agreement will be signed by CAPCOG and oneoriginal will be returned to you for your files. Please feel free to contact me at512-916-6026 or [email protected] ifyou have any questions.

Sincerely,(f.~).., I _~_ bL ~ ....'rflt'A..I!AJ./-' roYll}t/lL.-

Juliette BrownDirector, Homeland Security Division

cc: Sheriff Joe PollockHerb Darling (emailed)

Enclosures

October 1, 2006

The Honorable David KithilBurnet County220 S. Pierce StreetBurnet, Texas 78611

Re: Emergency Notification System

Dear Judge Kithil:This letter agreement authorizes Burnet County to use the Emergency

Notification System provided by the Capital Area Council of Governments underthe terms and conditions set out below. Burnet County may use the EmergencyNotification System under the terms ofthis Letter Agreement for the period ofOctober 1,2006 to September 30,2007.

Burnet County agrees to use the Emergency Notification System solely inaccordance with CAPCOG's ENS Policies & Procedures Manual, a copy ofwhich is enclosed.

Effective October 1,2006 Burnet County will be billed $1,379.00 to coverthe annual operating expenses associated with use ofthe Emergency NotificationSystem. Payment to CAPCOG is expected within thirty (30) days ofreceipt ofaninvoice. CAPCOG will continue to attempt to secure additional grant funding tocover future system costs. Additionally, CAPCOG will continue to provide freetraining for designated personnel on use ofthe Emergency Notification System.

IfBurnet County receives a request under the Texas Public InformationAct for disclosure of any of the ENS 9-1-1 database information, Burnet Countyagrees not to disclose the information prior to notification of CAPCOG'sEmergency Communications Department in writing within two business days ofthe receipt ofthe request so that CAPCOG may advise Burnet County regardingthe request.

This agre,ement authorizing use of the Emergency Notification Systemterminates on September 30,2007. CAPCOG may terminate this agreement atany time. However, ifBurnet County violates CAPCOG's ENS Policies &Procedures and does not correct the violation within five business days afterCAPCOG gives Burnet County notice of the violation this constitutes grounds foragreement termination. CAPCOG terminates this agreement by notifying BurnetCounty in writing ofits intent to terminate, and the agreement terminates 15calendar days after the date on the notice. Upon termination, Burnet Countyagrees to destroy its Emergency Notification System 9-1-1 database informationand to certify the destruction in writing to CAPCOG's Emergency

CAPCOG ENS Letter AgreementAugust 2006

Communications Department within two business days following termination ofthis agreement.

This letter agreement does not govern the creation or use of a file or folderof emergency numbers by Burnet County not derived from the EmergencyNotification System 9-1-1 information database.

Each individual signing this agreement on behalf of a party warrants thathe or she is legally authorized tO,do so and that the party is legally authorized toperform the obligations undertaken.

Capital Area Council ofGovernments Burnet County

By By_,-f.::::;,..£-----,,@~~Betty VoightsExecutive Director Name----------

Title-----------

CAPCOG ENS Letter AgreementAugust 2006

FY 2007 PROFESSIONAL SERVICES AGREEMENT

Burnet County, Texas, by and through its Commissioners Court and theundersigned Burnet County Judge, by the execution of this agreement does agree, toemploy Edward Brannan to represent Burnet County, Texas, for services of directing allmatters of Veterans' Services affecting Burnet County, Texas.

Burnet County agrees to employee Edward Brannan in all matters of managingBurnet County Veterans' Services. This agreement is separate and apart from duties asBurnet County Constable, Precinct 1.

Burnet County agrees to pay compensation in the amount of$5,415.00 annuallyfor the fiscal year of 2007 beginning October 1, 2006 and ending September 30, 2007.Burnet County agrees to pay this compensation as a separate line item in the budget ofVeterans' Services, and, further, Burnet County agrees that the compensation be paid assalary with the appropriate sums withheld for Federal W/H Tax, Social Security Tax,Medicare Tax, and Retirement. Burnet County agrees to pay workers' compensation,supplemental death benefits, and the matching funds for Medicare, Social Security andRetirement. Burnet County also agrees to pay reasonable budgeted expenses ofVeterans' Service Officer, including postage, office supplies, conference andcommunication expenses.

Burnet County understands that the purpose of this agreement and its retention ofservices by Edward Brannan is to represent it in all matters of County Veterans' Services.

I~SIGNED on this the L day of L~ P !-€.,_1Tl. b...uJ , 2006.

VETERANS' SERVICE OFFICER

EDWARD BRANNANVeterans' Service Officer220 S. PierceBurnet, Texas 78611512/715-5253

BURNET COUNTY

HO~Burnet County Judge220 S. PierceBurnet, Texas 78611512/756-5400

CONTRACT BETWEEN BURNET COUNTYAND

THE CAPITAL AREA RURAL TRANSPORTATION SYSTEM

WHEREBY CAPITAL AREA RURAL TRANSPORTATION SYSTEM agrees to providepublic transportation services to the County of Burnet. CAPITAL AREA RURALTRANSPORTATION SYSTEM agrees to perform the services that are customarilyperformed by the CAPITOL AREA RURAL TRANSPORTATION SYSTEM and whichhave been provided to Burnet County in the past and paid for by Burnet County. TheCAPITAL AREA RURAL TRANSPORTATION SYSTEM agrees to provide theseservices for an amount not to exceed $8,000.00 for its services under this Agreement.The compensation is payable as determined by the Commissioners Court and providedfor in the FY 2007 budget. Any discrepancies in payment shall be determined by theCommissioners Court Minutes and the Budget, which are on record in the CountyClerk's Office in Burnet County. Any change in the Budget or monies requested willrequire a written revision 'and approval by the Commissioners Court. This Agreement isfor a period of 12 months to begin October 1, 2006 and expire September 30, 2007.

IT IS EXPRESSLY PROVIDED that the CAPITAL AREA RURAL TRANSPORTATIONSYSTEM will indemnify and hold Burnet County harmless for any of its acts, either bynegligence or intentional torts, and that Burnet County does not accept anyresponsibility for the negligence of the CAPITAL AREA RURAL TRANSPORTATIONSYSTEM personnel or any of its actions. The CAPITAL AREA RURALTRANSPORTATION SYSTEM is an independent contractor and none of its actions ornon-actions is governed by the Commissioners Court. Nothing in this Agreement shallrequire Burnet County or the Commissioners Court to renew this Agreement.

This Agreement contains the entire agreement between Burnet County and theCAPITAL AREA RURAL TRANSPORTATION SYSTEM and any modifications of thisAgreement must be done in writing and be approved the Commissioners Court inopen session.

CAPIT~ EA RURALTRANSPORTATION SYSTEMDave Marsh, Executive Director2010 E. 6th St.P.O. Box 6050Austin, Texas 78702

;K~.COUNTVTI5GE,13URNET COUNTY

RevenueResults™

TRY and BUYTerms and Policy Agreement

RevQ is providing the Revenue Results debt collection software for government agencies to try over the internet. Byutilizing Revenue Results under these circumstances, the Customer (the government agency signed below) isagreeing to comply with the following terms:

1. All RevQ confidential information and all rights, including intellectual property rights developed by RevQ,will remain RevQ's sole and exclusive property. RevQ retains all rights not expressly granted in thisagreement. RevQ grants Customer a limited, revocable nonexclusive license to access Revenue Results fortrying the product for the government agency's use.

2. The term ofthis contract is 60 days from the following date: /()- J - C'"' ,unless otherwise agreedto in an addendum to this contract.

3. The "Mutual Confidentiality Agreement" attached as Exhibit A will be signed by both RevQ and theCustomer. The Mutual Confidentiality Agreement continues in force once the program has ended.

4. This agreement allows the Customer to use the Revenue Results software as defined in the TRY and BUYProgram attached as Exhibit B.

5. If the Ifthe Customer chooses to purchase the Revenue Results software, Customer should expect to sign aseparate license agreement and a separate purchase agreement. The attached Exhibit C reflects all oftheproducts and services the Customer is interested in at the time ofthe signature of this agreement. This byno means restricts the Customer to limiting the products or services to Exhibit C. Also, the Customer is notbound to purchase any products or services from RevQ by signing this agreement.

a. If the Customer is seriously interested in purchasing Revenue Results for use in either theApplication Service Provider (ASP) environment or for use in the Customer's Networkenvironment, RevQ will transfer the Customer entered data to either environment.

b. The data populated by the Customer is solely owned by the Customer. RevQ will not use anyCustomer data elements in any form.

c. If the Customer is not interested in purchasing Revenue Results, RevQ will provide the Customer,Customer entered data in a Microsoft Excel electronic file format and the data will be deleted fromRevQ's server.

6. RevQ warrants that it has the right to license Revenue Results to the Customer under terms of thisagreement and RevQ does not infringe upon the rights ofany third parties and that Revenue Results doesnot violate any U.S. protected copyright or trademark or any other proprietary rights ofthird parties.

7. RevQ warrants that Revenue Results will perform substantially as described in the Revenue Results UserGuide included in the Client Installer loaded at the time ofthe execution ofthis agreement.

8. Except as specifically provided herein, RevQ shall have no liability to Customer or any other party becauseofthe failure ofRevenue Results to so perform and RevQ does not warrant that the functions contained inRevenue Results will meet Customer's requirements or that the operation ofRevenue Results will beuninterrupted or error free.

9. RevQ disclaims all other expressed or implied warranties, including, but not limited to, implied warrantiesofmerchantability or fitness for a particular purpose, and implied warranties arising by usage of trade,course ofdealing, or course ofperformance.

10. In no event shall RevQ be liable for any indirect, special, incidental or consequential damages, such as, butnot limited to, loss ofanticipated profits, cost ofoverhead or any substitute service, claims ofCustomer'sWorkstation Software for such damage or other economic damages, including without limitation loss inconnection with or arising out ofthe use ofRevenue Results or other services provided for in thisAgreement, even ifRevQ has been advised ofthe possibility of such damages.

Revision: April 2006RevAColumbia Ultimate Company 1

11. Proprietary Rights -- RevQ shall defend and pay the cost and damages made in settlement or awarded as aresult ofa legal action based upon an allegation that the Software furnished by RevQ hereunder infringes aU.S. Patent, copyright or trade secret, ifRevQ is notified promptly in writing ofsuch action and ifRevQshall have sole control of its defense and negotiations for settlement. IfCustomer's use of the Software isfmally eqjoined, RevQ will, at its option: (l) procure the continued right ofuse; or (2) replace or modifythe Software to restore the right ofuse; or (3) terminate the License for the infringing Software and refundthe balance if any oflicense fees paid for the· Software, prorated over a 3-year term from thecommencement ofthe licensed Workstation Software. RevQ shall not be liable for infringement ofanyright resulting from use ofthe Software in a manner for which it was not specified. The foregoing statesthe entire liability ofRevQ with respect to claims based on and resulting from the infringement ofpatents,copyrights or trade secrets.

12. General-- RevQ agrees to indemnify, defend and hold hannless Customer and its officers, directors,agents, employees, corporate parents, affiliates and subsidiaries (the "indemnified parties"), and to requireall subcontractors to release, indemnify and hold the indemnified parties harmless from and against any andall claims for damages, losses and expenses (including attorney's fees) arising out ofthis Agreement to theextent that any such claim, damage, loss, or expense is (i) attributable to bodily injury, including death ordamage or destruction oftangible, real or personal property, and (ii) is caused by any willful or negligentact or omission on the part ofRevQ, its agents or anyone directly or indirectly employed by any ofthem.NOTWITHSTANDING THE ABOVE, REVQ SHALL BE RESPONSffiLE ONLY FOR DIRECTLOSSES, EXPENSES OR DAMAGES, AND SHALL NOT BE RESPONSffiLE FOR ANY INDIRECT,SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND.

13. Dispute Resolution. If any controversy or claim arises out ofor relates to this Agreement, or the breachthereof, the parties agree that senior management will attempt in good faith to settle the controversy orclaim within ten (10) business days thereafter before resorting to arbitration pursuant to this Section. Ifsaid controversy or claim cannot be settled through such senior management intervention, either party mayinitiate action in a court ofcompetent jurisdiction.

14. Customer shall be in default ifan attempt is made to transfer Revenue Results to more than one computer atany given time during the term ofthis contract unless there is a Customer computer problem and RevenueResults will not operate correctly. Customer is obligated to notify RevQ ofthe change.

15. Either party can terminate this contract prior to the thirty (30) days with one (1) day notification.16. All materials supplied to the Customer by RevQ shall be returned when this agreement is terminated.17. No party shall be in default if failure to perform any obligation hereunder is caused solely by supervening

conditions beyond such party's control, including acts of God, civil commotion, strikes, labor disputes,interruption oftransportation, unavoidable accidents, or governmental demands or requirements.

18. This agreement shall be governed by and construed in accordance with the laws ofthe State ofWashington.19. This agreement inures to the benefit ofand is binding upon heirs, executors, administrators, successors and

assigns ofthe parties hereto.20. If any provision of this agreement shall be held to be invalid, it shall not affect the balance ofthis

agreement.21. Except as otherwise provided herein, any notice or other communication given hereunder shall be in

writing and shall be given by personal service, express courier (such as UPS), telecopy, or by certified orregistered mail to the addresses shown on this agreement, unless and until a different address has beendesignated by written notice to the other party. Any notice by certified or registered mail shall be deemedto have been given at the date and time ofreceipt.

22. The Customer shall assume all responsibility for compliance with local laws, ordinances or other regulationrelating to the operation and the use ofRevenue Results.

23. This agreement contains the entire agreement ofthe parties with respect to its subject matter and supersedesall existing agreements and all other oral, written or other communications between them concerning itssubject matter. This Agreement shall not be modified in any way except by a written agreement subscribedto by both parties

Revision: April 2006Rev

2

IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorizedrepresentatives as ofthe date indicated. This agreement is subject to the terms and conditions attached hereto andwhich are made a part hereof and which the parties acknowledges to have read.

Government AgencyAuthorized Signature

By:--6~~~

Print Name: 1)0 V i cl J<;th; ITitle: c.ou,l'\'k( ,i1 (;l. m ; n is f,.o:h've.. J"~

BlA.r f'-e,.k- Ca v-n t-"1Date: '1-11- 0 {;

Columbia Ultimate, Inc. dba - RevQ

By: ,

Print Name: Bruce Randall

Title: President - RevO

Date: _

Revision: April 2006RevAColumbia Ullimalll Company 3

AUTHORIZATION AND ASSIGNMENT OF COUNTY PROPERTY

(Auditor's Use)

Name of Item Description Property # Cost

1 CAR CROWN VIC 4456 19,585.50

2

3

4

5

Dept Transferred Dept AssignedFrom: SO (560) To: NONDEP (409)

Requested By: Tammye Oakley Date: 8/17/2006

Comments: USED BY TAX AlC

COMMISSIONERS COURT APPROVAL: x _____ Repair

Authorization Signature:

Comments:

Date:

Hold for Auction

9/11/2006

PROPERTY MOVED BY MAINTENANCE DEPT:

Authorization Signature:

Comments:

Date:---------..---

CHANGES MADE TO RECORDS BY AUDITOR'S OFFICE:

Property Card:

Comments:

Fixed AssetList:

Books:-----

Resolution

A RESOLUTION BY THE COUNTY COMMISSIONERS OF THE COUNTY OFBURNET, TEXAS AUTHORIZING THE SUBMISSION OF A GRANT REQUEST TOTHE OFFICE OF THE ATTORNEY GENERAL FOR FUNDING TO THE COUNTYOF BURNET, TEXAS FOR A PROGRAM KNOWN AS VICTIM SERVICESDIVISION, FOR THE POSITION OF VICTIM ASSISTANCE COORDINATOR, FORTHE BURNET COUNTY ATTORNEY'S OFFICE.

WHEREAS, THE COUNTY COMMISSIONERS OF THE COUNTY OF BURNET,Texas, have the moral obligation to the citizens and taxpayers of the County of Burnet,Texas, to ensure that the criminal justice system operates in the most efficient andcoordinated way possible; and

WHEREAS, the Burnet County Commissioners Court finds it in the best interest of thecitizens of Burnet County, that the Victim Assistance Coordinator for the Burnet CountyAttorney's Office be operated for the 2006 through 2007 years and will not use theexistence of an award to offset or decrease total salaries, expenses and allowances thatthe applicant receives from the governing body at or after the time the grant is awarded,and;

WHEREAS, the Burnet County Commissioners Court has considered the proposedapplication for State Assistance for said project, in the amount of $38,989.00 for grantperiod 9/1/06 to 8/31/07 which covers salary, benefits, travel and training, supplies,equipment and direct operating expenses, for a grant to be submitted to the Office of theAttorney General, Victim Assistance Grants Division; and

WHEREAS, the Burnet County Commissioners Court have agreed that in the event ofloss or misuse of the Victim Assistance Grant program funds, Burnet CountyCommissioners Court assures that funds will be returned to the Office of the AttorneyGeneral in full.

NOW THEREFORE, BE IT RESOLVED that Burnet County Commissioners Courtapproves submission of the grant application for the Victim Assistance Coordinator forthe Burnet County Attorney's Office, to the Office of the Attorney General, VictimAssistance Grant program in the amount of$38,989.00

Passed and approved this the / / --I~

Commisst6ner, Pet. 3

day of ~J!)jmJ~". ,2006.,

CSJ #0914-24-010District # 14 - AustinCode Chart 64 #50027CR 200 (Shady Grove Rd):

RM 963 to RM 1174

STATE OF TEXAS §

COUNTY OF TRAVIS §

LOCAL TRANSPORTATION PROJECTADVANCE FUNDING AGREEMENT

ForAHazard Elimination/Safety Project (Off-System)

THIS AGREEMENT (the Agreement) is made by and between the State of Texas, acting byand through the Texas Department of Transportation hereinafter called the "State", andBurnet County, acting by and through its duly authorized officials, hereinafter called the"Local Government."

WITNESSETH

WHEREAS, federal law establishes federally funded programs for transportationimprovements to implement its public purposes; and

WHEREAS, the Texas Transportation Code, Sections 201.103 and 222.052 establish thatthe State shall design, construct and operate a system of highways in cooperation with localgovernments; and

WHEREAS, federal and state laws require local governments to meet certain contractstandards relating to the rnanagement and administration of State and federal funds; and

WHEREAS, the Texas Transportation Commission passed Minute Order 108812, authorizingthe State to undertake and complete a highway improvement generally described as hazardelimination and,

WHEREAS, the Governing Body ofthe Local Government has approved entering into thisAgreement by resolution or ordinance dated which is attachedhereto and made a part hereof as Attachment A for guardrail improvement and safetytreatment of fixed objects at the location shown on the Map in Attachment B hereinafterreferred to as the Project.

NOW, THEREFORE, in consideration of the premises and of the mutual covenants andagreements of the parties hereto, to be by them respectively kept and performed ashereinafter set forth, it is agreed as follows:

AGREEMENT

1. Period of the AgreementThis Agreement becorrles effective when signed by the last party whose signing makesthe Agreement fully e!C'9cuted. This Agreement shall remain in effect until the Project iscompleted or unless terrninated as provided below.

AFA-AFA_LongGen Page 1 of 9 Revised 07/11/06


RM 963 to RM 1174

2. Scope of WorkGuardrail improvement and safety treat fixed objects as shown on Attachment B.

3. Local Project Sources and Uses of Fundsa. The total estimated cost of the Project is shown in the Project Budget - Attachment C

which is attached hereto and made a part hereof. The expected cash contributionsfrom the federal or State government, the Local Governments, or other parties isshown in Attachment C. The State will pay for only those project costs that have beenapproved by the Texas Transportation Commission. Any work done prior to federalauthorization will not be eligible for reimbursement. ~It is the Local Government'sresponsibility to verify with the State that the Federal Letter of Authority has beenissued for the work covered by this Agreement. .

b. This project cost estimate shows how necessary resources for completing the projectwill be provided by major cost categories. These categories may include but are notlimited to: (1) costs of real property; (2) costs of utility work; (3) costs of environmentalassessment and remediation; (4) cost of preliminary engineering and design; (5) costof construction and construction management; and (6) any oth~r local project costs.

c. The State will be responsible for securing the Federal and State share of the fundingrequired for the development and construction of the local project. If the LocalGovernment is due funds for expenses incurred, these funds will be reimbursed to theLocal Government on a cost basis.

d. The Local Government will be responsible for all non-federal or non-State participationcosts associated with the Project, including any overruns in excess of the approvedlocal project budget unless otherwise provided for in this Agreement or approvedotherwise in an amendment to this Agreement.

e. Prior to the performance of any engineering review work by the State, the LocalGovernment will pay to the State the amount specified in Attachment C. At aminimum, this amount shall equal the Local Government's funding share for theestimated cost of preliminary engineering for the project. At least sixty (60) days priorto the date set for receipt of the construction bids, the;, Local Government shall remit itsremaining financial share for the State's estimated construction oversight andconstruction cost.

f. In the event that the State determines that additional funding by the Local Governmentis required at any time during the Project, the State will notify the Local Government inwriting. The Local Government shall make payment to the State within thirty (30) daysfrom receiptof the State's written notification.

g. Whenever funds are paid by the Local Government to the State under this Agreement,the Local Government shall remit a check or warrant made payable to the "TexasDepartment of Transportation Trust Fund." The check or warrant shall be depositedby the State in an escrow account to be managed by the State. Funds in the escrowaccount may only be applied to the State Project.

h. Upon completion of the Project, the State will perform an audit of the Project costs.Any funds due by the Local Government, the State, or the Federal government will bepromptly paid by the owing party.

Page 2 of 9 Revised 07/11/06


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If, after final Project accounting, excess funds remain in the escrow account, thosefunds may be applied by the State to the Local Government's contractual obligationsto the State under another advance funding agreement.

i. The State will not pay interest on any funds provided by the Local Government.j. If a waiver has been granted, the State will not charge the Local Government for the

indirect costs the State incurs on the local project, unless this Agreement is terminatedat the request of the Local Government prior to completion of the project.

k. If the project has been approved for a "fixed price" or an "incremental payment" nonstandard funding or payment arrangement under 43 TAC §15.52, the budget inAttachment C will clearly state the amount of the fixed price or the incrementalpayment schedule.

I. If the Local government is an Economically Disadvantaged County and if the Statehas approved adjustments to the standard financing arrangement, this Agreementreflects those adjustments.

m. The state auditor may conduct an audit or investigation of any entity receiving fundsfrom the state directly under the contract or indirectly through a subcontract under thecontract. Acceptance of funds directly under the contract or indirectly through asubcontract under this contract acts as acceptance of the authority of the stateauditor, under the direction of the legislative audit committee, to conduct an audit orinvestigation in connection with those funds. An entity that is the subject of an audit orinvestigation must provide the state auditor with access to any information the stateauditor considers relevant to the investigatio'n or audit.

The State will not execute the contract for the construction of the project until the requiredfunding has been made available by the Local Government in accordance with thisAgreement.

4. Termination of this AgreementThis Agreement shall remain in effect until the project is completed and accepted by allparties, unless:a. the Agreement is terminated in writing with the mutual consent of the parties;b. the Agreement is terminated by one party because of a breach, in which case any cost

incurred because of the breach shall be paid by the breaching party; orc. the Local Government elects not to provide funding after the completion of preliminary

engineering, specifications and estimates (PS&E) and the Project does not proceedbecause of insufficient funds, in which case the Local Government agrees toreimburse the State for its reasonable actual costs incurred during the Project.

5. AmendmentsAmendments to this Agreement due to changes in the character of the work or terms ofthe Agreement, or responsibilities of the parties relating to the Project may be enactedthrough a mutually agreed upon, written amendment.

6. RemediesThis Agreement shall not be considered as specifying the exclusive remedy for anyagreement default, but all remedies existing at law and in equity may be availed of byeither party to this Agreement and shall be cumulative.



RM 963 to RM 1174

7. UtilitiesThe Local Government shall be responsible for the adjustment, removal, or relocation ofutility facilities in accordance with applicable State laws, regulations, rules, policies, andprocedures, including any cost to the State of a delay resulting from the LocalGovernment's failure to ensure that utility facilities are adjusted, removed, or relocatedbefore the scheduled beginning of construction. The Local Government will not bereimbursed with federal or state funds for the cost of required utility work. The LocalGovernment must obtain advance approval for any variance from established procedures.Before a construction contract is let, the Local Government shall provide, at the State'srequest, a certification stating that the Local Government has completed the adjustmentof all utilities that must be adjusted before construction is completed.

8. Environmental Assessment and MitigationDevelopment of a transportation project must comply with the National EnvironmentalPolicy Act and the National Historic Preservation Act of 1966, which requireenvironmental clearance of federal-aid projects.a. The State is responsible for the identification and assessment of any environmental

problems associated with the development of a local project governed by thisAgreement.

b. The Local Government is responsible for the cost of any environmental problem'smitigation and remediation.

c. The Local Government is responsible for providing any public meetings or publichearings required for development of the environmental assessment. Public hearingswill not be held prior to the approval of project schematic.

d. The State is responsible for the preparation of the NEPA documents required for theenvironmental clearance of this project.

9. Compliance with Texas Accessibility Standards and ADAAll parties to this Agreement shall ensure that the plans for and the construction of allprojects subject to this Agreement are in compliance with the Texas AccessibilityStandards (TAS) issued by the Texas Department of Licensing and Regulation, under theArchitectural Barriers Act,Article 9102, Texas Civil Statutes. The TAS establishesminimum accessibility requirements to be consistent with minimum accessibilityrequirements of the Americans with Disabilities Act (P.L. 101-336) (ADA).

10. Architectural and Engineering ServicesThe State has responsibility for the performance of architectural and engineeringservices.

The design shall conform to the criteria in the State's Roadway Design Manual, and theengineering plans shall be developed in accordance with the applicable State's StandardSpecifications for Construction and Maintenance of Highways, Streets and Bridges, andthe special specifications and special provisions related thereto.

In procuring professional services, the parties to this Agreement must comply with federalrequirements cited in 23 CFR Part 172 if the project is federally funded and with TexasGovernment Code 2254, Subchapter A, in all cases.



RM 963 to RM 1174

Professional services contracts for federally funded projects must conform to federalrequirements, specifically including the provision for participation by DisadvantagedBusiness Enterprises (DBEs), ADA, and environmental matters.

11. Construction Responsibilitiesa. The State shall advertise for construction bids, issue bid proposals, receive and

tabulate the bids and award and administer the contract for construction of the Project.Administration of the contract includes the responsibility for construction engineeringand for issuance of any change orders, supplemental agreements, amendments, oradditional work orders, which may become necessary subsequent to the award of theconstruction contract. In order to ensure federal funding eligibility, projects must beauthorized by the State prior to advertising for construction.

b. The State will use its approved contract letting and award procedures to let and awardthe construction contract.

c. Prior to their execution, the Local Government will be given the opportunity to reviewcontract change orders that will result in an increase in cost to the Local Government.

d. Upon completion of the Project, the party constructing the project will issue and sign a"Notification of Completion" acknowledging the Project's construction completion.

e. For federally funded contracts, the parties to this Agreement will comply with federalconstruction requirements cited in 23 CFR Part 635 and with requirements cited in 23CFR Part 633, and shall include the latest version of Form "FHWA-1273" in thecontract bidding documents. If force account work will be performed, a finding of costeffectiveness shall be made in compliance with 23 CFR 635, Part B.

12. Project MaintenanceThe Local Government shall be responsible for maintenance of locally owned roads aftercompletion of the work and the State shall be responsible for maintenance of statehighway system after completion of the work if the work was on the state highway system,unless otherwise provided for in existing maintenance agreements with the LocalGovernment.

13. Right of Way and Real PropertyThe Local Government is responsible for the provision and acquisition of any needed rightof way or real property.

14. NoticesAll notices to either party by the other req uired under this Agreement shall be deliveredpersonally or sent by certified or U.S. mail, postage prepaid, addressed to such party atthe following addresses:

Local Government:

Burnet County Judge'220 S. Pierce St.Burnet, Texas 78611

State:

Austin District EngineerP.O. Drawer 15426Austin, Texas 78761-5426


CSJ #0914-24-010District # 14 -AustinCode Chart 64 #50027CR 200 (Shady Grove Rd):

RM 963 to RM 1174

All notices shall be deemed given on the date so delivered or so deposited in the mail,unless otherwise provided herein. Either party may change the above address bysending written notice of the change to the other party.Either party may request in writing that such notices shall be delivered personally or bycertified U.S. mail and such request shall be honored and carried out by the other party.

15. Legal ConstructionIn case one or more of the provisions contained in this Agreement shall for any reason beheld invalid, illegal or unenforceable in any respect, such invalidity, illegality orunenforceability shall not affect any other provisions and this Agreement shall beconstrued as if it did not contain the invalid, illegal or unenforceable provision.

16. Responsibilities of the PartiesThe State and the Local Government agree that neither party is an agent, servant, oremployee of the other party and each party agrees it is responsible for its individual actsand deeds as well as the acts and deeds of its contractors, employees, representatives,and agents.

17. Ownership of DocumentsUpon completion or termination of this Agreement, all documents prepared by the Stateshall remain the property of the State. All data prepared under this Agreement shall bemade available to the State without restriction or limitation on their further use. Alldocuments produced or approved or otherwise created by the Local Government shall betransmitted to the State in the form of photocopy reproduction on a monthly basis asrequired by the State. The originals shall remain the property of the Local Government.

18. Compliance with LawsThe parties shall comply with all Federal, State, and Local laws, statutes, ordinances,rules and regulations, and the orders and decrees of any courts or administrative bodiesor tribunals in any manner affecting the performance of this Agreement. When required,the Local Government shall furnish the State with satisfactory proof of this compliance.

19. Sole AgreementThis Agreement constitutes the sole and only agreement between the parties andsupersedes any prior understandings or written or oral agreements respecting theAgreement's subject matter.

20. Cost PrinciplesIn order to be reimbursed with federal funds, the parties shall comply with the CostPrinciples established in OMS Circular A-8? that specify that all reimbursed costs areallowable, reasonable and allocable to the Project.

21. Procurement and Property Management StandardsThe parties shall adhere to the procurement standards established in Title 49 CFR §18.36and with the property management standard established in Title 49 CFR §18.32.

22. Inspection of Books and RecordsThe parties to this Agreement shall maintain all books, documents, papers, accountingrecords and other documentation relating to costs incurred under this Agreement and



RM 963 to RM 1174

shall make such materials available to the State, the Local Government, and, if federallyfunded, the Federal Highway Administration (FHWA), and the U.S. Office of the InspectorGeneral, or their duly authorized representatives for review and inspection at its officeduring the contract period and for four(4) years from the date of completion of workdefined under this contract or until any impending litigation, or claims are resolved.Additionally, the State, the Local Government, and the FHWA and their duly authorizedrepresentatives shall have access to all the governmental records that are directlyapplicable to this Agreement for the purpose of making audits, examinations, excerpts,and transcriptions.

23. Office of Management and Budget (OMB) Audit RequirementsThe parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98502, ensuring that the single audit report includes the coverage stipulated in OMBCircular A-133.

24. Civil Rights ComplianceThe Local Government shall comply with the regulations of the Department ofTransportation as they relate to nondiscrimination (49 CFR Chapter 21 and 23 CFR§710.405(B», and Executive Order 11246 titled "Equal Employment Opportunity," asamended by Executive Order 11375 and supplemented in the Department of LaborRegulations (41 CFR Part6D).

25. Disadvantaged Business Enterprise Program RequirementsThe parties shall comply with the Disadvantaged/Minority Business Enterprise Programrequirements established in 49 CFR Part 26.

26. Debarment CertificationsThe parties are prohibited from making any award at any tier to any party that is debarredor suspended or otherwise excluded from or ineligible for participation in FederalAssistance Programs under Executive Order 12549, "Debarment and Suspension."

The parties to this contract shall require any party to a subcontract or purchase orderawarded under this contract to certify its eligibility.to receive Federal funds and, whenrequested by the State, to furnish a copy of the certification in accordance with Title 49CFR Part 29 (Debarment and Suspension).

27. Lobbying CertificationIn executing this Agreement, the signatories certify to the best of his or her knowledgeand belief, that:a. No federal appropriated funds have been paid or will be paid by or on behalf of the

parties to any person for influencing or attempting to influence an officer or employeeof any federal agency, a Member of Congress, an officer or employee of Congress, oran employee of a Member of Congress in connection with the awarding of any federalcontract, the making of any federal grant, the making of any federal loan, the enteringinto of any cooperative agreement, and the extension, continuation, renewal,amendment, or modification of any federal contract, grant, loan, or cooperativeagreement.

AFA-AFA_LongGen Page 70f9 Revised 07/11/06


RM 963 to RM 1174

b. If any funds other than federal appropriated funds have been paid or will be paid toany person for influencing or attempting to influence an officer or employee of anyagency, a Member of Congress, an officer or employee of Congress, or an employeeof a Member of Congress in connection with federal contracts, grants, loans, orcooperative agreements, the signatory for the Local Government shall complete andsubmit the federal Standard Form-LLL, "Disclosure Form to Report Lobbying," inaccordance with its instructions.

c. The parties shall require that the language of this certification be included in the awarddocuments for all subawards at all tiers (including subcontracts, subgrants, andcontracts under grants, loans, and cooperative agreements) and that all subrecipientsshall certify and disclose accordingly.

By executing this Agreement, the parties affirm this lobbying certification with respect tothe individual projects and affirm this certification of the material representation of factsupon which reliance will be made. Submission of this certification is a prerequisite formaking or entering into this transaction imposed by Title 31 U.S.C. §1352.

Any person who fails to file the required certification shall be subject to a civil penalty ofnot less than $10,000 and not more than $100,000 for each such failure.

28. InsuranceIf this agreement authorizes the Local Government or its contractor to perform any workon State right of way, before beginning work the entity performing the work shall providethe State with a fully executed copy of the State's Form 1560 Certificate of Insuranceverifying the existence of coverage in the amounts and types specified on the Certificateof Insurance for all persons and entities working on State right of way. This coverageshall be maintained until all work on the State right of way is complete. If coverage is notmaintained, all work on State right of way shall cease immediately, and the State mayrecover damages and all costs of completing the work.

29. Signatory WarrantyThe signatories to "this Agreement warrant that each has the authority to enter into thisAgreement on behalf of the party represented.

AFA-AFA_LongGen Page 8 of9 Revised 07/11/06


RM 963 to RM 1174

IN TESTIMONY HEREOF, the parties hereto have caused these presents to be executed induplicate counterparts.

THE LOCAL GOVERNMENT

Printed Name and Title

Date

THE STATE OF TEXASExecuted for the Executive Director and approved for the Texas Transportation Commissionfor the purpose and effect of activating and/or carrying out the orders, established policies orwork programs heretofore approved and authorized by the Texas TransportationCommission.

Janice MullenixDirector of Contract Services SectionOffice of General CounselTexas Department of Transportation

Date

AFA-AFA_LongGen Page 9 of9 Revised 07/11/06


RM 963 to RM 1174

ATTACHMENT A

Resolution or Ordinance

Page 1 of 1 Attachment A


RM 963 to RM 1174

ATTACHMENT B

Location Map Showing Project

Page 1 of 1 Attachment B


RM 963 to RM 1174

ATTACHMENT C

Project Budget

The Local Government will participate in the cost of guardrail improvement and safety treat fixedobjects on CR 200 (Shady Grove Road) from FM 963 to RM 1174, which is an off-system location.The Local Government's participation is 10% of the cost of this particular improvement and the other90%> will be paid for with federal funds. The Local Government's estimated participation of thisadditional work is $39,064, including preliminary engineering, construction items, engineering andcontingencies including construction inspection, and administration costs. The State has estimatedthe project to be as follows:

StateParticipation

Description TotalEstimate

Cost

FederalParticipation

LocalParticipation

Indirect State Costs(no local participationrequired except forservice ro'ectsTOTAL

$44,730 900/0

$47,712 900/0

$0

$390,642

$40,257

$42,941

$0

$351,578

00/0

0%

$0 10%

$0 10%

$0

$0

$4,473

$4,771

$0

$39,064

Preliminary and Construction Engineering Costs will be based on actual charges.

Local Government's Participation (10%) = $39,064

It is further understood that the State will include only those items for the improvements as requestedar)d required by the Local Government. This is an estimate only; final participation amounts will be

;ed on actual charges to the project.

Page 1 of 1 Attachment C

PERSONNEL ACTION FORMCOUNTY OF BURNET, TEXAS

To: Burnet County Human Resource Department (Treasurer's Office)CSCD PROBATION DEPT, DAVID NANTZ

Fr~rn (Elected Official/Department Head): _8/30/06

L .. ~; =_-___:__=_=~.

EMPLOYEE NAME;__W_·_IL_S_O_N_,_Q_U_INN__M_. _

Employee #__2_07_5 _

SS# ---', _

ORe-Hireo Demotion*o Suspension w/Pay*o Reclassification ofPosition

Check Appropriate:o New Hireo Promotiono Longevity Increaseo New Position

o Separation (circle one)-Resignation-Retirement-Reduction in Force-Discharge*

[] Probationary Period Endingo Transfero Suspension w/o Pay*cfutherGRANT PERIOD 9/1/06-8/31/07

33RD JUDICIAL DISTRICT DRUG COORI PROGRAM

Hire Date: .,--_I_/1_8_/O_5__

Date in Position: 4_/3_0_/0_5__

8/19-9/1 PIR~¥ .

(SEE 912 TRF PAP)

Effective Date:

*Remarks section should include circumstances surrounding action.FROM TO

Grade: NIA Grade: NIA-----------Title: PROBATION OFFICER Title: PROBATION OFFICER

Hourly Rate/% $18.00IHR Hourly Rate/% $18.00IHR

Fung~NERAL (10) Fund: GENERAL (10)

Dept: .. 33RD JD CSCD DCTIFY06 (431) Dept: 33RD JD CSCD DCRTIFY06 (438) :#1IJ-'f.39··13SRemarks:~*'DUETO 911/06 PO DATE, PA 8/19-9/1 TO BE POSTED TO #17385-03 (ACCRUAL TO BGT POSTED TO #17385-02).

Signature (Department Head):--.=-.1I-'~='__:I___-__1~'""""\_--'lc----------------

THE dOVE PERSONNEL ACTION REQUEST: q Ix(0falls within Burnet County's Compensation Program guidelines and will be presented to Commissioner's Courton. - I. (-() _0

( ) does NOT fall within Burnet County's Compensation Program guidelines and is being referred to the Human Resource Committee for review onDate:

Date

HUMAN RESOURCE COMMITTEE REVIEW:Human Resource Committee received Personnel Action Form: __---------- (date)Copies sent to committee for Review: (date) Dept. Head notified ofmeeting date: _

TO COMMISSIONER'S COURT:The Human Resource Committee reviewed this Personnel Action Form on (da.te)and makes the following recommendation:

( ) Recommend for Approval ) Do NOT Recommend for Approval

Comments;

Signatures ofCommittee: -_---------- _

Sent to Auditor's Office on: (date)Dept. Head notified that this request will be reviewed at the next Commissioner's Court meeting: . (date)

(date). The Commissioner's

PROCESSING:Received in Treasurer's office for processing: (date)

Copies: (White) Employee File (Yellow) Employee (Pink) County Auditor Revised: 2/02



SS# ~ _

Employee # ()ol~To: Burnet County Human Resource Department C[reasurer's Office) /

r n (Elected Official/Department Head):~~l!'eLi..) tfJ1tz;.Date: 1....d. -O?<EMPLOYEE NAME; ~aLt...<J, Y\ u),'/~Check Appropriate:

o New Hireo Promotiono Longevity Increaseo New Position

ORe-Hireo Demotion*o Suspension w/Pay*o Reclassification of Position

o PJPbationary Period Ending~ransfer

o Suspension w/o Pay*o Other

Hire Date:

Date in Position:

Effective Date:

Grade: -:;--I- _

Title:_=~_=_ ___!~=-..:..-__


THE A)JOVE PERSONNEL ACTION REQUEST:(VIfalls within Burnet County's Compensation Program guidelines and will be presented to Commissioner's Court on q - J 1--D f.e,( ) does NOT fall within Burnet County's Compensation Program guidelines and is being referred to the Human Resource Committee for review on

Date: ~

Grade: "-

Title: C-5tJ: '¥% [jHourly Rate/% / i. 00Fund:-=~~~-.A..J>-l--:!-. ___

Dept:~~~~~L-~-=-~~~'"

Remarks: -+-_I--...~I.t_.-___jH__:::;;;p'"'~-------------:-..!-:--=-~!.--~~L.L------- ~

Signature (Department Head):-.l~p::::.==--./___\",.L_-~:=:;;;...t-----------------

q-7-D~Date

HUMAN RESOURCE COMMITTEE REVIEW:Human Resource Committee received Personnel Action Form: _--:- --:- ~(date)

Copies sent to committee for Review: (date) Dept. Head notified of meeting date: .

TO COMMISSIONER'S COURT:The Human Resource Committee reviewed this Personnel Action Form on (date)and makes the following recommendation:


Comments;, ~

Signatures ofCommittee:_~ _


COMMISSIONER'S COURT ACTION: a / I ~

Commissioner's Court has reviewed above Personnel Action Form as submitted on 7..:.....J.JI:-;.lj-'/-f-~-O------(.date). The Commissioner'sCourt has (--1-'approved ( ) denied request.

comment~~ 9/0 (0(,\" '1lTIiss~urt Signature~ Date

PROCESSING:Received in Treasurer's office for processing: __________(.date)



Check AP,'P,9>r priate:MfNewHireo Promotiono Longevity Increaseo New Position


ORe-Hireo Demotion*o Suspension w/Pay*o Reclassification of Position

Employee # , 3 1::>3 7

o Probationary Period Endingo Transfero Suspension wlo Pay*o Other

~::~a:~~i~;~··".,~.,...·~cg.....,-----Effective Date: q-~~{pHourly Rate/% \ •

Fund: ~Dept: _

*Remarks section should include circumstances surrounding action.

orade:F_R_O_M____ ora~ ,~kr+ cM-\e-er

Title: ,~ 1 \

~~ ann.y-\- Y'cu.ct-

Title:__-----'-------

Hourly Rate/% _

Fund: _

Dept:....-,- _

Remarks: r\_~_ _;;:_::/Fr_-__::;~;;;;;;::::::=;----------~------------------

Signature (Department Head): a~.'; ff]fb>... 0-*------------THE AflOVE PERSONNEL ACTION REQUEST: q

(0' falls within Burnet County's Compensation Program guidelines and will be presented to Commissioner's Court on ~ - ll---O ,~( ) does NOT fall within Burnet County's Compensation Program guidelines and is being referred to the Human Resource COll1l11ittee for review on

Date: -----

Date

HUMAN RESOURCE COMMITTEE REVIEW:Human Resource Committee received Personnel Action Form: ---~-(date)

Copies sent to committee for Review: (date) Dept. Head notified ofmeeting date: _

TO CQMMISSIONER'S COURT:The Human Resource Committee reviewed this Personnel Action Form on (date)and makes the following recommendation:


Comments;__-----------_- _

Signatures ofCommittee: _

Sent to Auditor's Office on: (date)Dept. Head notified that this request will be reviewed at the next Commissioner's Court meeting: , (date)

COMMISSIONER'S COURT ACTION: Cl / /Commissioner's Court has reviewed above Personnel Action Form as submitted on J/ll ~dJ ~ (date). The Commissioner'sCourt has (---rapproved ( ) denied request. -----"--I-...L......l'--f--?-----

comm::z =~ Vn,lo 0( .'~'sc:tf~~ -D-a-te---L-,f-LJ.--/-.LL-¥L---

PROCESSING:Received in Treasurer's office for processing: __________(,date)



X! Separation (circle one)X -Resignation

-Retirement-Reduction in Force-Discharge*

SS# ----~-----

Employee # blO~ 3To: Burnet County Human Resource Department (Treasurer's Office)

F~-m (Elected Official/Department Head): Joe F- PollockL ...~: 8/31/2006EMPLOYEE NAME; Olristopher R_ BiezeCheck Appropriate:

o New Hireo Promotiono Longevity Increaseo New Position


oProbationary Period End.ingo Transfero Suspension wlo Pay*o Other

Grade: _

Dept _

Title: ~-----

Hourly Rate/%_~ _

Fund: _

Hire Date: 6/1S/WDate in Position: 8/01/05Effective Date: 8/31/2006


Grade: ~9~------

Title:_-=..J.=a=i=l,-,Admi==-n:.:::..-S--l;g~t,-,_

Hourly Rate/% 1_3 S_S-=-./hr_·__

Fund: GeneralDept_--=S=O=-- _

Remarks: ~~~~~...,..--~L-------.;;;------------------------ _

S~~re~~&~~&~:_;~~~-~~~~~A~~.L~~·e~£~~~~~£~~~--~----------

THE AJWVE PERSONNEL ACTION REQUEST: () J /(V) falls within Burnet County's Compensation Program guidelines and will be presented to Commissioner's Court on 7--- lL- 0 k:>

) does NOT fall within Burnet County's Compensation Program guidelines and is being referred to the Human Resource Committee fo~view onDate: ---------

fi -/-a'Date

HUMAN RESOURCE COMMITTEE REVIEW:Human Resource Committee received Personnel Action Form: (date)Copies sent to committee for Review: (date) Dept. Head notified of meeting date: _



Comments;, _

Signatures ofCornmittee: _

Sent to Auditor's Office on: (date)Dept. Head notified that this request will be reviewed at the next Commissioner's Court meeting: . (.date)

COMMISSIONER'S COURT ACTION: tt::::J I I /Commissioner's Court has reviewed above Personnel Action Form as submitted on --'--I-<L~~/...I,(r---:-{)=::......Jo=----(,date). The Commissioner'sCourt has (vi approved ( ) denied request.

corrun~-z: .4/=:;6 '1/1/ loP~s Court Signa~ Date (-

PROCESSING:Received in Treasurer's office for processing: (,date)



SS# . _

Employee # 2_0_60_

o Probationary Period Endingo Transfero Suspension w/o Pay*o Other


13-Separation (circle one)X-Resignation

-Retirement-Reduction in Force-Discharge*

To: Burnet County Human Resource Department (Treasurer's Office)

From (Elected Official/Department Head): Ronny Hibler

L~ ..;; September 6, 2006

EMPLOYEE NAME; Jo_e..::..y_C_lar_k _

Check Appropriate:o New Hireo Promotiono Longevity Increaseo New Position

Hire Date: ---:;.1=2/..;:;.0=6/..;:;.04...:.- _

Date in Position: l:.:2:;../0.:::.,6:;:,:./..:::.04-=-- _

Effective Date: -'0;..;;8.;....;/1;;..;6"'-/0.:;..;6""---_

Title: --_-----

Hourly Rate/%. _

Fund: _

Dept: _

Title:__R-'-&_B--'-T~ec_h _


Grade: 6 Grade: _

Hourly Rate/% $1O.79/hr

Fund: R&B,PCT#3 (33)

Dept: R&B, PCT #3 (613)

Remarks: ---__-7""r- ---rr--P-"7"r-b~~·-h~£.----------------------------

Signature (Department Head): di.::-..lo!~o~---'~-----zF---<:...~.....-·::.L""'"~-'::;..·--~----------

THE A~VE PERSONNEL ACTION REQUEST: 01 I(\l~alls within Burnet County's Compensation Program guidelines and will be presented to Commissioner's Court on 4 - / J- D l.t:>( ) does NOT fan within Burnet County's Compensation Program guidelines and is being referred to the Human Resource Committee for review on

Date:__-_---- _

HUMAN RESOURCE COMl\'llTTEE REVIEW:Human Resource Committee received Personnel Action Form: (date)Copies sent to committee for Review: (date) Dept. Head notified ofmeeting date:---------------



Comments;, _

Signatures ofCommittee: - _


COMMISSIONER'S COURT ACTION: 0 I J I _Commissioner's Court has reviewed above Personnel Action Form as submitted on . 1,,-_J/_j/~(-lLh._-[)-·--.-J)o~ (date). The Commissioner'sCourt has (v1 approved ( ) denied request.

comments:~ ~-~- Vola reCriS~Q%~[gntP'~ -D-a-te----::.--4:-~-+-3C:;.---,F---PROCESSING:Received in Treasurer's office for processing: (date)



SS# ~__. _

Employee #_1_9_92 _

o Probationary Period Endingo Transfero Suspension wlo Pay*oOther


o Separation (circle one)..;Resignation-Retirement-Reduction in Force-Discharge*

To: Burnet County Human Resource Department (Treasurer's Office)

F~ ''1} (Elected Official/Department Head): J_a_m_e_s_O_a_k_Ie...::.y ~

L .....:e: September 6, 2006

EMPLOYEE NAME; Randy Hopkins.

Check Appropriate:o New HireITPromotiono Longevity Increaseo New Position

Hire Date: -...,;,..1.;;...1I..,..24_/..;;..;03'--_.

Date in Position:__----:;;1~1;...;;/2'-'4.;....;/0;.;:3__,

Effective Date: ..;:,.;09;..;../..;:,.;02::.:../.:;,.06~ _

Tit1e:_--=-...:A::;[.ss::.:t~F..:::.o:;:,;rm=an=- _

Grade:

*Rematks section should include circumstances surrounding action.FROM TO

6 Grade: -:.7 _

Hourly Rate/% $10.79/hr

Fund: R&B, Pct #4 (34)

Dept: R&B, PCt#4 (614)

Title:_--=..;R'-'&:..;....:.;;B:-.T.=...=...ec::..::;h=--- _

Hourly Rate/% $1 1.73

Fund: R&B, Pct #4 (34)

Dept: R&B, Pct#4 (614)

Remarks:_--+d~~L/L;~_~---Signature (Department Head):__~=+::::--p-__(JI_~"";::"'~~r"'----------------

Date

HUMAN RESOURCE COMMITTEE REVIEW:Human Resource Committee received Personnel Action Form: _--:-:----: ---:- ---(date)Copies sent to committee for Review: (date) Dept. Head notified ofmeeting date: _



Comments;, ~ ------ _

Signatures ofCommittee: ~ _

Sent to Auditor's Office on: (date)Dept. Head notified that this request will be reviewed at the next Commissioner's Court meeting: (date)

COMMISSIONER'S COURT ACTION: 0 I JCommissioner's Court has reviewed above Personnel Action Form as submitted on __--_/..1./'-.:-j/_/-iL!--O__" .(date). The Commissioner'sCourt has (--1approved ( ) denied request.

~omm~.<//;:r~~~~ 1/;'Ia (.,<.. ,russioner's Court Signature Date

PROCESSING:Received in Treasurer's office for processing: (,date)


DATE:

TO:

FROM:

THE COUNTY OF BURNETBURNET, TEXAS 78611

09/11/06(Commissioners Court Date)

HONORABLE COMMISSIONERS COURT OF BURNET COUNTY

Herb Darling

I SUBMIT TO YOU FOR YOUR CONSIDERATION THE FOLLOWING LINE ITEM TRANSFERS:

FROM:

TO:

LINEFUND LINE ITEM ITEM# AMOUNT

10 TCRFC Dues 666-491 250.0010 Vehicle Repair & Maintenance 666-451 200.00

10 Operating Supplies 666-330 450.00

REASON: For purchase of GPS and digital camera.

NOTE: This change in the budget for county purposes is in accordance with111.011 Changes in Budget for County Purposes of the Local Government Code.

DEPARTMENT HEAD


FY 2006

DATE: Commissioners Court Date - 9/11/2006

ADJUSTMENT DATE: 8/31/2006 (GRANT #17385-02)

TO : HONORABLE COMMISSIONERS COURT OF BURNET COUNTY

FROM: Drug Court Grant Administrator: 33rd Judicial District Adult Probation


FROM:

TO:

FUND

GEN #10

GEN #10

LINE ITEM

RetirementOffice SuppliesTelephone

FICAlMDCRUnempl InsuranceTravelConferencelDues/Training

LINE ITEM#

10-431-20310-431-31010-431-420

10-431-20110-431-20510-431-42510-431-427

AMOUNT

(1.00)(154.98)(149.58)

5.7110.8024.95

264.10

REASON: To adjust budget to accommodate shortfall categories; realign year-end bUdget.

DATE:

TO:

FROM:


09/11/06(Commissioners Court Date)

HONORABLE COMMISSIONERS COURT OF BURNET COUNTY

District Court


FROM:

TO:

FUND

10

10

Capital Outlay

Office Supplies

LINE ITEMLINE

ITEM#

435-575

435-310

AMOUNT

432.44

432.44

REASON: To purchase Wordperfect Office X3 upgrades. The upgrades were budgeted in 575 but are under $500 ec


DEPARTMENT HEAD


DATE: SEPTEMBER 11, 2006(Commissioners Court Date)


FROM: CAPCOG ENHANCED 911 DATABASE/FY07(Name of Department)

I WOULD LIKE TO REQUEST THE FOLLOWING AMENDMENTS (ADDITIONS) TO MYDEPARTMENTAL BUDGET:

FUND LINE ITEM LINE ITEM# AMOUNT

REVENUECAPCOG ENHANCED GRANT FUNDS 10-331-318 62,904.00911 DATABASE/FY07

CAPCOG PSAP GRANT FUND 10-331-319 500.00MAINT/FY07 63,404.00

EXPENDITURESCAPCOG ENHANCED 911 COORDINATOR 10-416-102 33,197.00911 DATABASE/FY07 LONGEVITY 10-416-110 600.00

FICAlMDCR 10-416-201 2,586.00GROUP INS 10-416-202 4,570.00RETIREMENT 10-416-203 3,429.00WORKERS COMP INS 10-416-204 187.00UNEMPllNS 10-416-205 254.00SUPPL DEATH BENEFIT 10-416-207 151.00OFFICE SUPPLIES 10-416-310 1,000.00POSTAGE 10-416-311 200.00STREET SIGN REPLACEMENT 10-416-329 3,500.00PSAP SUPPLIES 10-416-396 500.00OTHER SUPPLIES (EQUIP) 10-416-399 6,010.00TELECOMMUNICATIONS 10-416-420 800.00TRAVEL 10-416-425 1,000.00EQUIPMENT MAINTENANCE 10-416-452 1,500.00OFFICE SPACE 10-416-460 3,920.00

63,404.00

REASON: TO CREATE FY07 BUDGET FROM CAPCOG FUNDING FOR THE PERIOD 9/1/06-8/31/07.

THERE ARE NO AREAS IN MY CURRENT BUDGET TO REDUCE IN ORDER TO FUND THEABOVE REQUESTED ITEMS.

CAPCOG ENHANCED 911 DATABASE/FY079/1/06·8/31/07

GRANTS: 911 BUD REQUEST

GLACCT#

10-416-10210-416-11010-416-20110-416-20210-416-20310-416-20410-416-20510-416-20710-416-31010-416-31110-416-32910-416-39610-416-39910-416-42010-416-42510-416-45210-416-460

LINE ITEMS911 COORDINATORLONGEVITYFICNMDCRGROUP INSRETIREMENTWORKERS COMP INSUNEMPL INSSUPPL DEATH BENEFITOFFICE SUPPLIESPOSTAGESTREET SIGN REPLACEMENTPSAP SUPPLIESOTHER SUPPLIES (EQUIPMENT)TELECOMMUNICATIONSTRAVELEQUIPMENT MAINTENANCEOFFICE SPACE

CAPCOG CONTRACT AWARD

FY06BUDGET30,151.00

600.002,353.004,248.002,958.00

83.00231.00151.00

1,000.00300.00

3,500.001,000.003,319.00

800.001,000.001,500.003.920.00

57,114.00

FY06YTD

EXPEND29,254.40

600.002,183.324,249.642,878.67

136.42223.90140.40700.75

0.003,054.65

0.002,786.99

651.91365.16379.34

3,920.0051,525.55

FY06REMAININGBALANCE

896.600.00

169.68(1.64)79.33

(53.42)7.10

10.60299.25300.00445.35

1,000.00532.01148.09634.84

1,120.660.00

5,588.45

FY07REQUESTED

BUDGET33,197.00

600.002,586.004,570.003,429.00

187.00254.00151.00

1,000.00200.00

3,500.00500.00

6,010.00800.00

1,000.001,500.003,920.00

63,404.00

63,404.00

see salary/benefit calculations worksheet

PSAP contractLarge Format Scanner

'I'-$"t::?6DATE

CAPCOG ENHANCED 911 DATABASE/FY2007SALARY & BENEFITS CALCULATIONS

9/1/06·8/31/07BURNET COUNTY

NOTE 1:FICAlMDCRSEP 06 - AUG 07 (7.65%)

PAY PERIODS HR RATE # HOURS SALARY LONGEVITY FICAlMDCRnote 1

GRP INS RET SDS UNEMP WCOMP TOTALSnote 2 note 3 note 4 note 5 note 6

356.17 352.58 16.07 26.21 19.29 4,532.051,149.00 793.80 36.19 59.00 43.43 10,550.47'l. nF\.d nn ? ?s:l1 F\F\ Q8.71 168.26 123.86 29,888.004,bti~.1 { ;j,4~!:l.Ub 100.98 253.48 186.59 44,970.52

SALARY 33,19680BENEFITS 11,773.72

44,970.52

14.56 240 3.494.40 0.00 267.3215.14 480 7,267.20 600.00 601.8415.58 1.440 22.435.20 0.00 1,716.29 _, __ .. __ _,__ .. __ _.

2,160 33,196.80 600.00 2,585.46

ESTIMATED 8/28/05

COORDINATOR (A TIPPIE) 9/1/06·9/30/0610/1/06-12/31/061/01/07·08/31/07

27 PAY PERIODS ANNUAL TOTALS

NOTE 2:H&D INSURANCE -SEP 06 (1 MO@ 356.17)OCT 06 • AUG 07 (11 MO @ 383.00)

NOTE 3:RETIREMENT·SEP 06 - DEC 06 (10.09%)JAN 07 -AUG 07 (10.17%)

NOTE 4:SUPPL DEATH BENEFITSEP 06 • DEC 06 (.46%)JAN 07 - AUG 07 (.44%)

NOTES:UNEMPLOYMENTSEP 06 - AUG 07 (.75%)

NOTE 6:WORKERS COMPSEP 06 - AUG 07 (Gross Sal x .0071 x 1.08 x .80 x .90)

--::r~··O;:·•• a ...~ ~- *•

•·~v.; ~ ••

[~r,;~~\.:s:: ,••~~ w:.. ... .. .... . . .... ...-.. .. .......:....


FY2006

DATE: September 11, 2006(Commissioners Court Date)


FROM: ROAD & BRIDGE, PCT#3(Narne of Department)


FROM:

TO:

FUND

RB3

RB3

LINE ITEM

TIRES/TUBES/BATTERIESEQUIPMENT RENTALMACHINERY/EQUIP(CAPITALIZED)

OPERATING SUPPLIES

LINE ITEM#

33-613-33233-613-46133-613-576

33-613-330

AMOUNT

6,000.00600.00

6,417.00

13,017.00

REASON: TO COVER FUTURE OPERATING SUPPLY PURCHASES


MISSIONERS COURT


DATE: OJ - t1- 0 (,(Commissioners Court Date)


FROM: R.I-~ fJcvJ--;J:j:.. L(Name of.Department)


FROM:

TO:

FUND LINE ITEM LINE ITEM#

,11-",.5 '

blJ- 31 iJ

AMOUNT

~JOOU

T: COUNTY CLERK

REASON:

NOTE: This change in the bUdget for county purposes is in accordance with111.011 Changes in BUdget for County Purposes of the Local Government Code.

............~-tt. 0.,;·......~~ ~..1~".J~~~\.= r.. •~~ w:. ... .. ... :. .: ..e. .• ._.....:.....


FY 2006

DATE: SEPTEMBER 11,2006(Commissioners Court Date)


FROM: COPS UNIVERSAL HIRING PROGRAM


FROM:

TO:

FUND/DEPT

GENERAUCOPS UHP

GENERAUCOPS UHP

LINE ITEM

FICAlMDCR

WORKERS COMP INSURANCE

LINE ITEM#

10-559-201

10-559-204

AMOUNT

324.11

324.11

324.11

324.11

REASON: TO TRANSFER AMOUNT NEEDED TO COVER WORKERS COMP INS FOR 2ND YEAR FUNDINGOF COPS GRANT FOR THE PERIOD 8/1/05-7/31/06.

NOTE: This change in the budget for county purposes is in accordance with111.011 Changes in BUdget for County Purposes of the Local Government Code.

.·;:r.':D··O~·•• iO..... J:.I ~. a"

.·~.r;.. ~".

f~OJ~.~~.= . ,....~~ "'.I:

• IIII •. ... . .. ..... ...a. .. ._.....:.....


FY2006



FROM: MAINTENANCE(Name of Department)



FROM: GENERAL VEHICLE REPAIR & MAINTENANCE 10-510-451 559.53REPAIR & MAINTENANCE 10-510-452 500.00MAINTENANCE AGREEMENTS 10-510-453 103.08EQUIPMENT RENTAL 10-510-461 124.60ROAD EQUIP(CAPITALIZED) 10-510-571 977.00

TO: GENERAL GASOLINE/DIESEL/OILELECTRICAL SUPPLIESHVAC SUPPLIESPLUMBING SUPPLIESJANITORIAL SUPPLIES

10-510-33110-510-34010-510-34110-510-34210-510-343

383.20194.52709.15571.18406.16

REASON: TO COVER CURRENT SHORTAGES AND FUTURE EXPENSES


g!ff~D... EPARTM.. ENTHEAD r7 ~ /1~

C(~~


FY2006



FROM: INFORMATION TECHNOLOGY(Name of Department)


FROM:

TO:

FUND

GENERAL

GENERAL

LINE ITEM

PROFESSIONAL SERVICES

OPERATING SUPPLIES

LINE ITEM#

10-504-401

10-504-330

AMOUNT

8.62

8.62

REASON: TO PURCHASE IBM BACKUP TAPE

NOTE: This change in the budget for county purposes is in accordance with111.011 Changes in Budget for ounty Purposes of the Local Government Code.


FY2006



FROM: INFORMATION TECHNOLOGY(Name of Department)


FROM:

TO:

FUND

GENERAL

GENERAL

LINE ITEM

PROFESSIONAL SERVICES

MACHINERY & EQUIP(INVENTORIED)

LINE ITEM#

10-504-401

10-504-575

AMOUNT

428.61

428.61

: COUNTY CLERK

REASON: TO PURCHASE A DELL OPTIPLEX GX520 DESKTOP COMPUTERFOR THE AUDITOR'S OFFICE

NOTE: This change in the budget for county purposes is in accordance with111.011 Changes in Budge r County Purposes of the Local Government Code.


DATE: September 11, 2006

(Commissioners Court Date)


FROM: ~\s\-r~c± Mnrn/{)lA c(Name of Department) ~


FROM:

TO:

FUND

General

General

LINE ITEM LINE ITEM# AMOUNT

REASON: To cover shortage in unemployment


DEPARTMENT HEAD ~-aq,-o b

THE CO·UNTY OF BURNETBURNET, TEXAS 78611

DATE: September 11, 2006

(!Commissioners Court Date)


FROM: JP#3, Burnet County(Name of Department)

! SUBMIT TO YOU FOR YOUR CONSIDERATION THE FOLLOWING LINE iTEM TRANSFERS:

FROM:

TO:

FUND

General

General

LINE ITEM

Conference/Dues/Training

Operating Supplies

LINE ITEM#

453.;..427

453-330

AMOUNT

~-A.198.95

198.95

REASON: To cover shortages on operating supplies.


~tyyDEPARTMENT HEAD

teo ~.A.P~MMISSIONERS COURT


FY2006



FROM: ROAD & BRIDGE, PCT#3(Name of Department)



FROM: RB3 MACHINERY & EQUIP (CAPITALIZED) 33-613-576 583.00

TO: RB3 MACHINERY & EQUIP (INVENTORIED) 33-613-575 583.00

REASON: TO PURCHASE A PORTABLE WATER COOLER(FAN) FOR COUNTY BARN

~ - £UAPPROVED: CO ISSIONERS COURT


~~DEPARTMEN{#tD \


FY2006



FROM: COUNTY CLERK RECORDS ARCHIVE(Name of Department)


FROM:

TO:

FUND

GENERAL

GENERAL

LINE ITEM

BUILDINGS

PROFESSIONAL SERVICESOPERATING SUPPLIES

LINE ITEM#

10-410-530

10-410-40110-410-330

AMOUNT

2,113.13

2,063.1350.00

REASON: TO COVER CURRENT SHORTAGE AND FUTURE EXPENSES



FY2006



FROM: ROAD & BRIDGE, PCT#2(Name of Department)


FROM:

TO:

FUND

RB2

RB2

LINE ITEM

ROAD EQUIP(CAPITALIZED)

MISCELLANEOUS

LINE ITEM#

32-612-571

32-612-499

AMOUNT

4,400.00

REASON: TO COVER ENGINEERING FEES FROM TEXAS DEPARTMENT OF TRANSPORTATIONFOR SAFETY ROAD PROGRAM


~;?~-DEPARTMENT HEAD

BURNET COUNTY

No changes in fee amounts: 0NEW FEE

Notices:.Subpoenas.......................................... $ 60.00Summons $ 60.00Writ of Attachment............................ $120.00Writof Garnishment.......................... $120.00Writ of Sequestration ;................ $120.00Orders of Sale $120~OO

Writ ofPossession ~........ $120~OO

Forcible Detainer $ 75.00Writ ofInjunctiol}.............................. $ 75.00Show Cause $ 60.00

Service Fees:Small Claims Citation $ 60.00Justice Court Citation........................ $ 60.00All Other Courts' Citations $ 60.00

Other Service Fees:Distress Warrant. · $ 60.00All Public Fingerprinting $ 10.00Livestock Estray Sheriff's Fee.......... $ 60.00

each additional animal.................... $ 20.00Posting any other Notice as

required by law, each location $ 20.00Sheriffs Deed/Bill of Sale................ $ 25.00

75.00

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Address: County Clerk, Courthouse, 220 South Pierce, Burnet, Texas 78611 or Courthouse Annex,1701 East Polk, Burnet, Texas 78611, phone 512-756-5406.

(over, please)

Merit System Policy and Procedure DraftTo be presented to Commissioner's Court, 9/11/06

Burnet County Commissioner's Court has adopted the annual COLA increase. This increase moves the payscale across the board.

Burnet County may provide a merit increase to recognize an employee for performance and achievements ofobjectives. Merit increases may be budgeted annually and will be kept in a separate pool. Individualemployee Merit increase % cap to be determined annually by Commissioner's Court. Departments with oneemployee will be budgeted individual employee merit % cap annually.

The employee's annual performance appraisal serves as the basis for a merit increase. Performance appraisals arecompleted by the Elected Official! Department Head. Merit increases can be awarded anytime Octobert 1, - May 31each fiscal year at the discretion ofthe Elected OfficiallDepartment Head after submission of the Burnet CountyEmployee Appraisal and Personnel Action form to the HR Department AND after it has been presented toCommissioner's Court for budget transfer approval only.

Employee evaluations will be kept confidentially in Personnel Files.

Once the Elected OfficiallDepartment Head receives fmal budget transfer approval from Commissioner's Court,they meet briefly with each employee informing him/her of the increase decision and effective date.

Elected OfficiallDepartment Head considers the employee's performance, including increased responsibilities andachievement of objectives and goals since the last appraisal in determining a merit increase. ElectedOfficial/Department Head are advised to set performance review schedule.

Suggested guidelines for merit increases:*Rating of "clearly outstanding" == Individual Merit Cap*Rating of"does not meet expectations" = no merit increase

Employees eligible for merit increase after 90 days of employment.

Reclassification of PositionReclassification ofcurrent positions or newly created positions by Commissioner's Court require:

1) Elected Official! Department Head completion ofthe Burnet County Job Analysis Form2) Submit Job Analysis Form to Burnet County Human Resource Committee for recommendation. HR

Committee may seek services of outside HR Consultant upon approval ofCommissioner's Court.3) Must be submitted for approval by March 1 ofeach year or as designated annually by Commissioner's

Court for budget purposes.4) Final approval ofReclassification ofcurrent position or Establishment ofnew position is upon adoption of

County budget.5) New Classification of current position or Establishment ofnew position takes effect on October 1 ofeach

year.

Examples ofReasons to Reclassify a current position or create a new position include but are not limited to:1) Unfunded State or Federal mandates2) Court required licenses, certification, education, etc.3) New Department established by County

Placement of NEW HIRES

Placement of new hires. Rules for the placement ofnew hires in the County's salary structure are necessary, forconsistency and fairness.

Prior to posting positions. Elected Officials should review salary posting with Human Resource Department ANDbudget with Auditor.

Placement on the Salary Schedule (non-exempt). The assumption is that most new non-exempt employees willbe placed in the appropriate salary grouping at the beginning level. New hire salary cap should not exceed marketaverage or be below the beginning level. However, because of the employee's previous experience, some new nonexempt employees may be considered for salary placement as described below.

Elected Officials/ Department heads should use the following guidelines of new hire salary placement:

Employee's previous experience (to be considered, has to be comparable)Zero to two years: Beginning levelThree to five years: Mid levelMore than five years: Market level or higher*

Placement on the Salary Schedule (exempt). Elected Officials/ Department Heads in consultation with theDirector ofHuman Resources, determine the placement ofnew employees who are considered to be exempt. Thoseemployees will be placed in an appropriate pay group. Consideration may be given to the previous experience ofthe employee when negotiating for salary placement, however the salary placement may not exceed the limitsof the budget for the position.

Hiring above Market Level: There will be times when an Elected Official/Department Head has the opportunityto hire an individual with expertise or with a very high level of experience which is required not desired for theavailable position.

Before offering making salary offer, Elected OfficiallDepartment head should verify available budget with theAuditor Department. If there is not sufficient budget for hiring such experienced individual, Elected Official /DepartmentHead has the opportunity to take such requests to Commissioners Courtto:review for decision, again,PRIOR TO OFFERING the position to the applicant.

September 7, 2006