sap procurement clm codelco

SAP Sourcing - CLMExcelencia Operacional a través de la Gestión de Contrato

Patricio Alvarez, Solution Engineer – ProcurementSAP SSSA & Caribbean13 Junio 2012

SAP Sourcing

1. Tendencias y aspectos claves

2. Perspectiva general de la solución SAP

3. ¿Por qué SAP? Razones principales

4. Clientes de SAP

© 2011 SAP AG. All rights reserved. 2

Preguntas para el Ejecutivo de ComprasQué significa esto para su negocio?

� Cómo podemos identificar oportunidades

para reducir los costos por compras?

� Cómo podemos gestionar eficientemente los

procesos de abastecimientos y a los

proveedores?

Cómo podemos optimizar los términos de los


� Cómo podemos optimizar los términos de los

contratos y manejo de las quejas al

proveedor?

� Cómo podemos gestionar mejor la

evaluación de los proveedores y reducción

de riesgos?

� Cómo podemos mejorar los procesos de

Sourcing como licitaciones, subastas, etc. ?

� Falta habilidad para reforzar

procesos, mejorar contratos

y KPIs.

� No se toman acciones

correctivas.

Ineficiente supervisión

� Falta información centralizada, no

hay visibilidad ni transparencia en

el nivel de gasto actual, costos,

riesgos, etc.

Costos Altos

!

Plant A

Plant B

R & D

SubsidiaryXYZ

Ineficiencia en los procesos de AbastecimientosResultado – Altos Costos


� Procesos no estandarizados,

muchos sistemas ad-hoc, trabajo

manual y retrabajos.

Baja Productividad� Falta de habilidad para monitorear

performance de proveedores, reducir

riesgos y tomar planes de acción

para mejoras a futuro.

Pobre gestión del Riesgo de Proveedores

A/PFinance

Corporate

CPO

PROCUREMENTDirect Materials

Services

IndirectGoods

East Region

Plant A

Plant B

R & D

SubsidiaryXYZ

CPO

Eficiente Proceso de AbastecimientoAsegura el ahorro de costos

Costos Reducidos

� Visibilidad centralizado e

identificación de oportunidades de

Sourcing y mejoras.

� Mejora procesos, mejor uso de

contratos, satisface requerimientos

de sustentabilidad y otras

regulaciones que se tengan.

� Gestión de los indicadores del

proceso.

Eficiente y gestión automatizada


Direct Materials

Services

IndirectGoods

East Region

A/PFinance

Corporate

CPO

� Mejorar con procesos más

estandarizados y

automatizados, reducir tiempo

de ciclo de compras.

Mejoras de productividad� Gestión integrada con los proveedores

para mejorar eficiencia, reducción de

riesgos, incremento de performance

de proveedores.

Gestión de Proveedores

SAP Sourcing




4. Clientes de SAP


Integración Aprovisionamiento Estratégico y Operacional

Spend Spend

Operational

Procurement

Operational

Procurement

Operational

Procurement


CPO

Strategic

Sourcing

Strategic

Sourcing

Strategic

Sourcing

Contract

Management

Contract

Management

Spend

Analysis

Spend

Analysis

IntegraciónAbastecimientoCierra la brecha entre el

análisis de gastos,

aprovisionamiento

estratégico y compras

asi generar ahorros

sostenibles

CPOStrategic PurchaserCFOCPO CPO

AprovisionamientoEstrategico

Gestión de ContratosAnálisis de GastoAprovisionamiento

Operacional

Ahorros sostenibles pueden ser obtenidos rediciendo el ciclo entre el aprovisionamientoestrategico y el ciclo de orden de compra operacional

Integración entre aprovisionamiento y compraPrincipales areas involucradas & objetivos


Como se puede tener una

completa visibilidad de los

gastos?

� Percentage of total spend

under management

� Amount and percentage

of identified savings

opportunities

Como puedo evitar perder

oportunidades?

� Percentage of sourcing

projects captured in the

system


of negotiated savings

� Sourcing cycle-time

Como evitar la fuga de

ahorros?


of captured cost savings

in contracts

� Percentage of compliant

transactions with

contracts

� Contract creation cycle-

time

Como puedo entregar una

alta eficiencia en la

compra operacional?

� Procurement operating

cost as % of revenue


of savings realized

� Percentage of compliant

transactions with

contracts

� Procurement productivity

Como puedo maximizar y

ahorar costos?

� Increase savings

opportunities

� Maximize negotiated

savings

� Ensure contract

compliance

� Reduce operational costs

CPOStrategic PurchaserCPOCPO CPO

AprovisionamientoEstrategico

Gestión de ContratosAnálisis de GastoAprovisionamiento

Operacional

Integracion entre aprovisionamiento y compra, conecta analisis de gasto, aprovisionameientoestratégico, gestión de contrato y aprovisionamiento operacional para obtener ahorros

Integración entre aprovisionamiento y compraProceso end to end


Strategic PurchasingHead of Demanding Unit

Strategic PurchasingKey Supplier Contact

Strategic PurchasingHead of Procurement

Strategic PurchasingHead of Procurement

Contract

Negotiation

Category

Strategy

Planning

Consolidated

Spend

Reporting

Buyer

Compliance

Reporting

Supplier

Management

Self-

Registration

and Data

Administration

Create and

Submit Bids

Bid

Evaluation

and Awarding

Supplier

Evaluation

and

Onboarding

Business Unit

Compliance

Reporting

Purchasing

Policy and

Compliance

Analysis

RFX

Preparation

and

Processing

Template and

Clause

Library

Contract

Repository

Contract

Execution

Contract

Negotiation

Supplier

Compliance

Analysis

Source

Assignment

Demand

Planning and

Creation

Financial

Settlement

Purchase

Order

Processing

Goods

Receipt and

Service Entry

Order

CollaborationService Entry

Invoice

Collaboration

*

* ERP process can be enhanced by SAP Invoice Management (by Open Text)

Project

manager

Soluciones SAP para el Director de AbastecimientoSoporta el Proceso End-to-End

Análisis de

Gastos

Gestión de

Proveedores

Sourcing

Gestión de

Contratos

Abastecimiento

Operacional

Gestión de

FacturasProveedores Contratos Facturas

SRM / ERP

BO Spend Performance Management

Invoice Management by Open Text

SAP Sourcing

SAP Contract Lifecycle Management

Integración estandar con el SAP ERP, aunque puede ser Stand-Alone

integrado a otras soluciones NO-SAP

SAP Supplier Lifecycle

Management

Análisis del GastoSAP Business Object Performance ManagementSAP Business Object Performance Management

Abastecimiento: Gestión del Performance en Compras


SPM Indicadores de Gestión


Aplicación analítica completa Paquetes con contenidos predefinidos

Integración de Datos

Validar Proveedor

Clasificar GastosFácil de entender y usar


• Data Integrator

• SAP extractores

• Portal autoservicio de datos

• Validación de procesos

• Valida base de proveedores

• Clasificacion multivariable

• Certeza en los datos

• SAP Netweaver BI 70

• Aplicación basada en capas

• Web browser con Adobe Flash Player

• Integración con Sourcing

Gestión de desempeño y análisis del gasto en manera simple

Integración de DatosEstandarización y mejora

de datosAnálisis de riesgo y gasto

de proveedor


• Extractores SAP ( SAP ECC , SAP SRM )

• Integrador de Datos ETL licenciado para sistema SAP.

• Soporta tomar datos de sistemas de terceros

• Cobertura Global

• 1.6 T transacciones en base de conocimiento

• Mas de 100 fuentes de datos externos

• Datos finanicieros y de riesgos de proveedor

• Reportes de gestión

• Sobre 120 modelos de analisis de gastos predefinidos

• Definir y realizar seguimiento de KPIscon «Spend Advisor»

• Amplio cnjunto de funcionalidades analíticas

SPM : Reportabilidad


Completa visibilidad de los Gastos

• Captura datos automaticamente de sistemas SAP y no SAP

• Exactitud y profundida de datos

Aumenta el control de los gastos

• Establecer metas de desempeño

SAP Business Object Spend & Performance management


• Establecer metas de desempeño

• Coolaborar en forma eficaz para mejor control

Rápida identificación oportunidades de ahorro

• Encontrar y actual sobre las oportunidades de ahorro

• Monitor poractivo de cumplimiento de contrato

Reducción de Riesgo de Suministro

• Identificar de riesgo de proveedor y concentración de oferta

• Gestionar proveedores alternativos

SPM : Gastos , tendencias, comparaciones


Gestión de ContratoGestión de Contrato

Puede usted responder estas preguntas sobre sus contratos ?


SAP Contract Lifecycle Management Soporta el Ciclo completo de vida de un contrato

� Automates the contract creation cycle

from draft to reviews and approvals

� Includes contract authoring with clause

and template libraries

� Creates a contract repository with

access-controlled search and reporting

Gestión efectiva de las compras más importantes

En forma rápida y que agregue valor


access-controlled search and reporting

� Includes standard integration with SAP

ERP and SAP SRM for procurement

contract compliance

� Deep bi-directional integration within the

source to contract process

� Drives rapid time to value via

packaged or on-demand deployment

El contrato es la unión de la gestión de compraestratégica y la operacional

Strategic Sourcing

Aprovisionamiento

Estrategico

Determina la funete de suministro para los contratosy eficientemente mejora lasactividades de compra

Source to Pay


Operational Procurement

Compra Operacional

Efectua el proceso diario de requerimientos para pagopara todos los materiales y servicios

actividades de compra

Source to Pay

Contratos

Que es administrar el ciclo de vida de los contratos


Abastecimiento: Gestión del Ciclo de Vida de Contratos


Pasos CLM


Abastecimiento: Gestión del Ciclo de Vida de Contratos


Etapas de adopción de SAP CLM


SAP CLM – SAP ERP Integración IIntegración estandar con SAP ERP

Contract Execution and Compliance

� Master and Configuration Data

replication to ensure creation of a

agreement in SAP CLM based on

Master Data of SAP ERP system

� Transactional integration to ensure

operational compliance by transfer of

SAP CLM header and line item


SAP CLM header and line item

information to SAP ERP and creation of

the Outline Agreement in SAP ERP

� Changes on the Agreement in SAP CLM

are transferred to SAP ERP and Outline

Agreement is updated accordingly.

SAP CLM – SAP ERP Integración II


� SAP ERP Master Data

replicated to SAP and available

during contract creation

� SAP CLM Master Agreement

type with SAP ERP relevant

fields and structure


� Price Conditions of SAP ERP

imported to SAP CLM and

available during master

agreement creation in SAP CLM

SAP CLM – SAP ERP Integración III


� Transfer of header and line item

data from SAP CLM to SAP

ERP initiated by end user

� Cross references are

established in SAP ERP and

SAP CLM after successful

creation of SAP ERP Outline


creation of SAP ERP Outline

Agreement out of SAP CLM

agreement

� SAP ERP Outline Agreement

available as a Source of Supply

SAP CLM – SAP SRM Integración I


� Out of the box integration with a multiple

SAP ERP System via SAP SRM

� Master and Configuration Data

replication from multiple ERPs to ensure

creation of an agreement in SAP CLM

based on common master data




operational compliance by transfer of

SAP CLM header and configurable line

item information transfer to SAP SRM

for local consumption or distribution to

multiple SAP ERP systems

SAP CLM – SAP SRM Integración II


� Transfer of header and line item data from

SAP CLM to SAP SRM initiated by end user

� Operational relevant changes on the

Agreement in SAP CLM are transferred to

SAP Central Contract and ERP Outline

Agreement are updated accordingly.

� Cross references are established in SAP ERP,


� Cross references are established in SAP ERP,

SAP SRM and SAP CLM after successful

transfer and distribution

SAP CLM – SAP SRM Integración II


� SAP ERP Outline Agreement

and SAP SRM Central Contract

available as a Source of Supply

in SAP ERP/SAP SRM

� Release information is


� Release information is

accumulated from multi ERP and

SRM system in the SRM Central

Contract

Contract Audits and Performance KPI’s

Contract Compliance

� Schedule audits, send out

notifications, capture audit

results and receive alerts if

audits are overdue

� Set Contract KPI’s, capture

contract KPI’s and trigger alerts

for low performing contracts


� Standard reports for master

agreements with overdue audit

and low performance

Extension Collection and Custom Report to support SOX compliance

Contract Compliance

� Custom created extension

collection to capture SOX

compliance numbers

� Custom report to analyze SOX

compliance information

� Customer extension, extension

collections and reports can


collections and reports can

easily be migrated to the next

release

Portafolio SRMAprovisionamientoAprovisionamientoEstrategico

Soluciones SAP para el Director de AbastecimientoSoporta el Proceso End-to-End

Análisis de

Gastos

Gestión de

Proveedores

Sourcing

Gestión de

Contratos

Abastecimiento

Operacional

Gestión de

FacturasProveedores Contratos Facturas

SRM / ERP

BO Spend Performance Management

Invoice Management by Open Text

SAP Sourcing

SAP Contract Lifecycle Management

Integración estandar con el SAP ERP, aunque puede ser Stand-Alone

integrado a otras soluciones NO-SAP

SAP Supplier Lifecycle

Management

Evaluacion de ProveedoresEvaluacion de Proveedores

Abastecimiento: SRM - Evaluación de Proveedores


Abastecimiento: Algunos Beneficios Cuantitativos


Proceso de Abastecimiento Estratégico (Procurement)Portafolio de Soluciones

ORCHESTRATION

SAP Sourcing / Contract

Lifecycle Management

OnDemand (also

available On Premise)

Relevant mobile apps (cart

and contract approvals)ON DEVICE

ON DEMAND

ORCHESTRATION

Supplier Relationship

Management 7.0

BusinessObjects

Spend Performance

Management

Invoice

Management by OpenText *

ERP 6.0

ORCHESTRATION

available On Premise)

ON PREMISE

TECHNOLOGY

ORCHESTRATION

SAP Sourcing




4. Clientes de SAP


Por qué los Directores de Abastecimiento seleccionan SAP ?

1. Unica proveedor de software que permite generar

ahorros en todo el proceso de Source-to-Pay.

2. Beneficio Cuantitativo comprobado por diversas

organizaciones en diferentes tipos de industrias.

3. Provee soporte para reducir riesgo de proveedores


3. Provee soporte para reducir riesgo de proveedores

mediante colaboración con proveedores, mejoras

en la gestión de evaluación con proveedores,

visibilidad del análisis de gastos, contratos, etc.

4. Eficiente herramienta de gestión del ciclo de vida

de los contratos, apoyo importante al área legal.

5. Extiende el valor de la inversión en SAP porque

provee una única solución totalmente integrada en

forma estándar con el resto de soluciones SAP.

SAP E-Sourcing Propuesta de Valor

Proceso de contratación integrado (source-to-contract)

Ahorros

� Aumenta la competencia de los proveedores

� Reduce los tiempos de los ciclos de contratación


contract)

� Proceso de negocio punta a punta

� Repetible, auditable, cumple regulaciones

Tiempos de implementación acelerados

� Implementación acelerada – on demand, hosteado, en casa

� Fácil adopción del usuario –profesionales y casuales

Solo SAP atiende todas las necesidades de CPO


Cuatro puntos para llevar a casa


Porque SAP ? : Que dicen los analistas con respectos a las soluciones de Gestión de Contratos


SAP Sourcing




4. Clientes SAP


Spend Visibility Sourcing

Contract

Lifecycle

Management

Operational

Procurement

Supplier

Management

Algunos clientes que utilizan SAP Procurement


QUICK FACTS

Valor generado con SAP ProcurementEn Clientes SAP

Roberto Ramírez,

6% drop in average contract prices 6% drop in average contract prices

72% reduction in PO process72% reduction in PO process

25% decrease in the purchase of inventory items25% decrease in the purchase of inventory items

We decided that executingour new strategies could only happen through furtherimplementation of SAP, because it’s an enabler ofintegrated processes.

Photo goes here

Johan Bogaert

Project Coordinator, Purchasing & Mgmt Support

Successful implementation of the

SAP E-Sourcing application to

support important sourcing

processes

Over 500 suppliers engaged

Dramatically reduced process cycle time and increased transparency

Year 1 over 200 sourcing project managed


Roberto Ramírez, VP of Planning

Reduced contract approval cycle times by 35%

Managing over $1B worth of contracts

Reduced SOX reporting times by 90%

Photo goes here

Ken LevyProcurement Manager

Aetna

“It is very easy to get at all key contract data now, and it is all accessible from our desktops so we don’t have to go anywhere to retrieve contracts.”

Mgmt Support

Dexia

QUICK FACTS


PREGUNTAS Y CONSULTAS

Muchas Gracias!!Información de Contacto:

Patricio AlvarezSolution Engineer – ProcurementEmail: [email protected]

SAP SSSA & Caribbean

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sap procurement clm codelco

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