project planning presentation

@ IndustrialEngineering

byBopaya BidandaDavid I. Cleland


Project Management Process

Planning

Organizing

MotivatingDirecting

Control


Planning

Strategic contextPlanning processProject planning elementsProject planning work packagesProject life cycle


Planning Process

Develop project objectives, goals, and strategiesDevelop project “work breakdown structure” (WBS)Develop precedence diagramDevelop time-based schedulePlan on the resource support


Project Planning Elements

Statement of workProject specificationMilestone scheduleWork Breakdown StructureFinancial planning


Project Life Cycle4 Phases

Phase IConceptual

Phase IIPlanning

Phase IIIExecution

Phase IVTermination

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Phase I---Conceptual

Identify needEstablish feasibilityIdentify alternativesPrepare proposalDevelop basic budget and scheduleIdentify project team


Phase II---Planning

Implement scheduleConduct studies and analysesDesign systemBuild and test prototypesAnalyze resultsObtain approval for production


Phase III---Execution

Procure materialsBuild and test toolingDevelop support requirementsProduce systemVerify performanceModify as required


Phase IV---Termination

Train functional personnelTransfer materialsTransfer responsibilityRelease resourcesReassign project team members


Work Breakdown Structure

Divides the overall project into work elementsEach project must be subdivided into tasksProjects are planned, organized, and controlled around the lowest level of the WBS


Work Breakdown Structure (Example)

Antenna Rotating System

Control Box Wiring Interface Antenna Assembly

Chassis Electrical Subassembly Antenna Mast Antenna Rotating Motor

Interconnect WiringSwitch AssemblyCapacitatorMotor AssemblyTransformer

Switch Housing Terminal Board


Project Planning Work Packages

Establish the strategic fit of the projectDevelop the project technical performance objectivesDescribe the project through the development of the projectIdentify and make provisions for the assignment of the functional work packages


Project Planning Work Packages (cont.)

Identify project work packages that will be subcontractedDevelop the master and work package schedulesDevelop the logic networks and relationships of the project work packagesIdentify the strategic issues that the project is likely to face



Estimate the project costsPerform risk analysisDevelop the project budgets, funding plans, and other resource plansEnsure the development of organizational cost accounting system interfacesSelect the organizational design



Provide for the project management information systemsAssess the organizational cultural ambienceDevelop project control concepts, process, and techniqueDevelop project teamIntegrate contemporaneous state-of-the-art project management philosophies, concepts, and techniques



Design project administrative policies, procedures, and methodologiesPlan for the nature and timing of the project auditsDetermine who the project stakeholders are and plan for the management of these stakeholders


Implementation of New Technology & New Concepts

Success FactorsEstablishment of clear project objectivesUse of a Human Centered philosophyEarly team member participation in planning and implementationIntroduction of technology through pilot projectsPresence of a technology implementation champion


Success Factors (contd.)

Selection and training of employeesOrganization directs efforts towards overcoming resistancePerformance evaluation and rewards system changesOrganizational design changesEmpowerment of project team


Techniques in Project Scheduling

Gantt ChartCritical Part Method (CPM)Project Evaluation and Review Technique (PERT)


Critical Path Method (CPM)

Each activity is known with certaintyUsed to determine the length of time required to complete a projectUsed to determine how long each activity in the project can be delayed with out delaying the completion of the project


Project Evaluation and Review Technique (PERT)

The duration of the activities is not known with certaintyUsed to estimate the probability that the project will be completed by a given deadline


Developing Time Estimates

A probabilistic modelThe time for an activity is a random variable having the same distribution3 estimates for each activity

m = most likely timea = optimistic timeb = pessimistic time


PERT

Expected Time = a + 4m + b =

Variance or 2 = (b-a)2 / 36Based on the Beta distribution which weights the most likely time 4 times more than the optimistic or pessimistic time

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Managers vs. Leaders

LeadersLeadersDevelop foresight and vision for the future opportunityMaximize effectivenessDevelop and execute creative future strategyMaintain strategic awarenessSeek and see the big picturesSeek new purpose


Managers vs. Leaders

ManagersManagersDevelop and maintain oversight of current operationMaximize efficiencyDevelop and execute management systemMaintain controlWatch the detailSeek constancy of purpose


Good Characteristics for Leaders

CoachFacilitatorCounselorNetworkerResource providerLeaderCoordinator


Good Characteristics for Managers

Self relianceGeneralistSpecialistConnected


Organizing

Organizing processMatrix organization


Organization Charts

Traditional ChartLinear Responsibility Chart (LRC)


Matrix Organization

A network of interfaces between a project team and the functional element of an organizationThe interfaces center on work packages


A Basic Project Management Matrix

Project Functional Project Functional InterfacesInterfaces


The Project-Functional Interface

Project is to be done?When will the task be done?How much money is available to do the task?How well has the total project been done?

How will the task be done?Where will the task be done?Who do the task?

How well has the functional input been integrated into the project?

Project ManagerProject Manager Functional Functional ManagerManager


Project Functional Interface

Describes how project manager accomplishes projectManaging of organization relationship is primarily 2 dimensions


Organizing Process

Establish organizational structure for the teamIdentify and assign project roles to members of the project teamDefine management project policies, procedures, and techniques


Organizing Process (cont.)

Prepare project management charter and other delegation instrumentsEstablish standard for the authority, responsibility, and accountability of the project team

project planning presentation

Business

review technique

good characteristics

project evaluation

time

project

determine

managers

development