Project Management Planning-Planning Process & Project Plan

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<ul><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 1/64</p><p>Table of Contents</p><p>SECTION 3PROJECT MANAGEMENT PLANNING</p><p>INTRODUCTION _______________________________________________________ 1</p><p>Planning is the Seed for Success ___________________________________________________ 1</p><p>Responsibilities _________________________________________________________________ 1</p><p>Terminology____________________________________________________________________ 1</p><p>PLANNING PROCESS AND PROJECT PLAN _______________________________ 3</p><p>What is Project Planning? _________________________________________________________ 3</p><p>The Planning Process ____________________________________________________________ 3</p><p>Importance of the Project Plan _____________________________________________________ 4</p><p>Steps in the Planning Process______________________________________________________ 5</p><p>Overview of Project Scheduling_____________________________________________________ 5</p><p>ACTIVITY DEFINITION AND SEQUENCING _________________________________ 7</p><p>Develop Project Tasks____________________________________________________________ 7</p><p>Define Task Relationships________________________________________________________ 11</p><p>Defining Deliverables____________________________________________________________ 11</p><p>Development of a Project Schedule ________________________________________________ 12</p><p>Define Precise and Measurable Milestones __________________________________________ 13</p><p>Steps to Creating a Project Schedule _______________________________________________ 14</p><p>Estimate Task Duration __________________________________________________________ 15</p><p>Define Priorities ________________________________________________________________ 16</p><p>Define Critical Path _____________________________________________________________ 16</p><p>Document Task Relationship______________________________________________________ 16</p><p>Document Assumptions__________________________________________________________ 17</p><p>Review the Results _____________________________________________________________ 17</p><p>BUDGETING _________________________________________________________ 18</p><p>Overview of Project Budgeting ____________________________________________________ 18</p><p>Identify Cost Factors ____________________________________________________________ 18</p><p>Project Estimate Summary Worksheet ______________________________________________ 18</p><p>Instructions for the Project Estimate Summary Worksheet _______________________________ 19</p><p>Document Assumptions__________________________________________________________ 23</p><p>Review the Cost Estimates _______________________________________________________ 23</p><p>Estimated Cost at Completion Report _______________________________________________ 23</p></li><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 2/64</p><p>Table of Contents</p><p>CONFIGURATION MANAGEMENT _______________________________________ 24</p><p>Configuration Management _______________________________________________________ 24</p><p>Configuration Management Organization ____________________________________________ 24</p><p>Configuration Management Plan ___________________________________________________ 25</p><p>Tasks During the Planning Phase __________________________________________________ 26</p><p>Relationship to Quality Management________________________________________________ 26</p><p>Authority and Responsibility ______________________________________________________ 27</p><p>Control Items__________________________________________________________________ 27</p><p>Configuration Management Procedures _____________________________________________ 27</p><p>Storage of Control Items _________________________________________________________ 28</p><p>Configuration Management Goes Beyond Development_________________________________ 28</p><p>QUALITY PLANNING __________________________________________________ 29</p><p>Quality Process ________________________________________________________________ 29Creating the Quality Plan_________________________________________________________ 30</p><p>Responsibility for Quality _________________________________________________________ 30</p><p>Independence of the Quality Assurance Team ________________________________________ 31</p><p>Checklist _____________________________________________________________________ 31</p><p>References ___________________________________________________________________ 31</p><p>REQUIREMENTS DEFINITION ___________________________________________ 32</p><p>Importance of Project Requirements ________________________________________________ 32</p><p>When are Requirements Defined? _________________________________________________ 32</p><p>Requirements Specifications______________________________________________________ 32</p><p>Who Defines Requirements?______________________________________________________ 33</p><p>Requirements Traceability________________________________________________________ 33</p><p>Approvals_____________________________________________________________________ 35</p><p>Managing Requirements Changes _________________________________________________ 35</p><p>References ___________________________________________________________________ 35</p><p>RESOURCE PLANNING ________________________________________________ 36</p><p>Overview of Resource Planning ___________________________________________________ 36</p><p>Determining the Size of the Team __________________________________________________ 36</p><p>Determining Required Skills ______________________________________________________ 36</p><p>Identifying Required Non-Labor Assets______________________________________________ 37</p><p>Define Resource Profiles_________________________________________________________ 37</p><p>Forming the Team ______________________________________________________________ 39</p><p>PROJECT MANAGEMENT ______________________________________________ 41</p><p>Support Functions ______________________________________________________________ 41</p></li><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 3/64</p><p>Table of Contents</p><p>Define Assumptions_____________________________________________________________ 41</p><p>RISK MANAGEMENT PLAN_____________________________________________ 42</p><p>Identify Risks __________________________________________________________________ 42</p><p>Risk Management Process _______________________________________________________ 42</p><p>Responsibility for Risk Identification ________________________________________________ 43</p><p>Risk Management Worksheet Instructions ___________________________________________ 44</p><p>Contingency Planning ___________________________________________________________ 45</p><p>Risk Management Worksheet Sample ______________________________________________ 46</p><p>Suggested Preventive and Contingency Measures_____________________________________ 48</p><p>Risk Identification Summary (Top Five Risk)__________________________________________ 49</p><p>PROJECT PLAN FORMAT ______________________________________________ 50</p><p>The Project Plan Template _______________________________________________________ 50</p><p>Plan Approval _________________________________________________________________ 50</p><p>Project Summary_______________________________________________________________ 51</p><p>Project Charter ________________________________________________________________ 54</p><p>Project Trade Off Matrix and Status Summary ________________________________________ 55</p><p>Project Organization ____________________________________________________________ 56</p><p>Activity List / Work Breakdown Structure_____________________________________________ 56</p><p>Work Product Identification _______________________________________________________ 56</p><p>Project Schedule _______________________________________________________________ 56</p><p>Estimated Cost at Completion _____________________________________________________ 56</p><p>Resource Loading Profiles________________________________________________________ 57</p><p>Requirements _________________________________________________________________ 57</p><p>Risk Management Plan __________________________________________________________ 57</p><p>Configuration Management Plan ___________________________________________________ 58</p><p>Quality Plan ___________________________________________________________________ 59</p><p>Top Five Issues________________________________________________________________ 60</p><p>Issue Item Status_______________________________________________________________ 60</p><p>Action Item Status ______________________________________________________________ 61</p></li><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 4/64</p><p>Project Management Planning</p><p>Introduction</p><p>Requirements is a description of product functions that collectively will satisfy the overall business</p><p>goal.Riskis any factor that potentially can jeopardize the successful completion of a project.</p><p>Risk Managementis the art and science of identifying, analyzing, and responding to risk factorsthroughout the life of a project.</p><p>Stakeholders are individuals or organizational entities whose stake in the project is sufficient forthem to play a role in affecting the outcome of the project.</p><p>Work Breakdown Structure is a division of tasks that define, organize, and display the work to beaccomplished to achieve the specified product or services.</p><p>Project Management Best Practices Release: 2.0 Section 3 - Page 2</p></li><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 5/64</p><p>Project Management Planning</p><p>Planning Process &amp; Project Plan</p><p>What is Project Planning?</p><p>Project planning defines the project activities and describes how the activities will be accomplished. Thepurpose of project planning is to define each task, estimate the time and resources required, and provide aframework for management review and control. The project planning activities and goals include defining:</p><p> The specific work to be performed</p><p> Estimates to be documented for tracking, and controlling the project</p><p> Commitments that are planned, and agreed to by stakeholders</p><p> Project assumptions and constraints</p><p> The size of the project in terms of dollars and resources</p><p> Project schedule</p><p> Project risks</p><p>Repetition of these major activities is necessary to establish the project plan. Typically, several iterationsof the planning process are required.</p><p>The Planning Process</p><p>The planning processes discussed in this document are conducted to ensure successful completion ofproject deliverables. The planning process includes a group of techniques that provides the detailed list ofactivities that are to be completed, and how the work will get done, by whom, when, and for how much. In</p><p>summary, the project plan provides the specifics of:</p><p> WHAT (Objective, scope, and statement of work)</p><p> HOW (Approach, work breakdown structures)</p><p> WHO (Project organization and resource schedule)</p><p> WHEN (Schedule and milestones)</p><p> WHERE (Facilities required)</p><p> WHAT-IF (Contingency Plans is the event of Risk Events)</p><p>Project Management Best Practices Release: 2.0 Section 3 - Page 3</p></li><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 6/64</p><p>Project Management Planning</p><p>Planning Process &amp; Project Plan</p><p>Overview of Planning Process</p><p>DOCATP</p><p>Approval</p><p>Resource PlanDiagram Network Schedule</p><p>EstimDelPhase/Act/Task</p><p>DeliverablesPhase/Act/Task</p><p>Project Structure</p><p>Project Summary</p><p>Project Charter</p><p>Importance of the Project Plan</p><p>A project plan is a formal, written document that is used to prepare for, manage and control a project.</p><p>The project plan forms the basis for all management efforts associated with a project. It is a documentthat is also expected to change over time. The information associated with the plan evolves as the projectmoves through its various stages and is to be updated as new information unfolds about the project in theExecution Phase.</p><p>Project Management Best Practices Release: 2.0 Section 3 - Page 4</p></li><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 7/64</p><p>Project Management Planning</p><p>Planning Process &amp; Project Plan</p><p>Steps in the Planning Process</p><p>The planning process consists of the following basic tasks:</p><p> Define the problem, the goal(s), the objectives and the success factors for this specificproject</p><p> Develop the Project Schedule</p><p> Define the tasks to be performed</p><p> Establish the general sequence and create the WBS</p><p> Define the organization used to execute project</p><p> Estimate task duration</p><p> Estimate resources for each task</p><p> Identify all deliverables associated with project</p><p> Identify precise and measurable milestones</p><p> Document task relationships</p><p> Define critical path</p><p> Establish start and end dates for each task</p><p> Define and create the schedule</p><p> Define a budget for performing the tasks.</p><p> Identify the known risks and suggested approaches to prevent or mitigate. Define the process used for ensuring quality.</p><p> Define the process used for configuration management and project requirements.</p><p>Overview of Project Scheduling</p><p>Following the definition of project activities, the activities are associated with time to create a projectschedule. The project schedule provides a graphical representation of predicted tasks, milestones,dependencies, resource requirements, task duration, and deadlines. The projects schedule interrelates alltasks on a common time scale. The project schedule should be detailed enough to show each WBS taskto be performed, the title of the persons responsible for completing the task, the start and end date of each</p><p>task, and the expected duration of the task.</p><p>Like the development of each of the project plan components, developing a schedule is an iterativeprocess. Milestones may suggest additional tasks, tasks may require additional resources, and taskcompletion may be measured by additional milestones. For large, complex projects, detailed sub-schedules may be required to show an adequate level of detail.</p><p>Project Management Best Practices Release: 2.0 Section 3 - Page 5</p></li><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 8/64</p><p>Project Management Planning</p><p>Planning Process &amp; Project Plan</p><p>During the life of the project, actual progress is frequently compared with the original schedule. This allows</p><p>for evaluation of development activities. The accuracy of the planning process can also be assessed. Thisassessment can be used to improve the planning process.</p><p>Project Management Best Practices Release: 2.0 Section 3 - Page 6</p></li><li><p>8/6/2019 Project Management Planning-Planning Process &amp; Project Plan</p><p> 9/64</p><p>Project Management Planning</p><p>Activity Definition and Sequencing</p><p>Develop Project Tasks</p><p>One of the most important parts of the project planning process is the definition of project activities.Activity sequencing involves dividing the project into smaller, more manageable components or tasks andthen specifying the order of completion. The list of activities is called a Work Breakdown Structure (WBS).The goal is to integrate the WBS, the schedule, and the budget into a written plan.</p><p>The WBS reflects all activities such as project management, requirements definition, design,implementation, transition management, testing, training or installation. The project manager isresponsible for defining all level tasks associated with a project and then further decomposing them asplanning continues.</p><p>An activ...</p></li></ul>