project planning - dissertation project

8/6/2019 Project Planning - Dissertation Project

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Semester 2, 2009/10

HEATH ROBINSON S WEB HOSTING COMPANY

Project Plan - Heath RobinsonsNetwork Installation

Submission DateAssignment (60%)

Sefff

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Table of ContentsProject Summary: Introduction..................................................................................3

My Role: As Project Manager......................................................................................3

The Objective: Scope of Work.....................................................................................4

Tasks to be completed...............................................................................................5

Assumptions:...........................................................................................................5

Construction / Refurbishing - Construction Managers Activity................................6

Work Breakdown Structure..................................................................................6

Activity List..........................................................................................................6

Activity List with Dependency..............................................................................7

Planning the Network and Telecomm access Point (Structured Cabling)................8

Work Breakdown structure...................................................................................8

Activity list...........................................................................................................9

Activity List with Dependency..............................................................................9

Equipment/Material Requirement Cost Estimate................................................10

The Cost of materials required for structured cabling is as follows.......................11

Network Design.....................................................................................................11

Resource Roles and Responsibility & Cost Estimate...........................................12

The Team consists of 10 members, the roles and the associated cost is as follows

..............................................................................................................................12

Total Project Costing.............................................................................................14

The Project cost is divided into..............................................................................14

The Total Cost for the Project is as in the table below:.........................................15

Project Plan and Task Execution timelines............................................................16

ROI , Payback Period & Breakeven Point...............................................................18

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Project Summary: Introduction

Heath Robinson Web Hosting Company has acquired second floorin a building, in East Anglia Industrial Estate. There are 8 rooms

all together on the floor, each of which is large enough to

accommodate 5 web hosting servers, 1 computer for server

maintenance and 1 for development work.

The Purpose of the Project is to design and Implement the

Network Infrastructure for the new premises. The Project Planningneeds to be planned extensively to cover the following important

aspects:

Cost Estimation

Resourcing - Roles & Responsibility

Budget

Milestones and Timelines

Technology & Process Adoption

My Role: As Project Manager

The role played here will of a Project Manager, managing the

overall project activity, responsible for the project deliverables,

stick to time lines and lead a team of 10 people.

The Roles and Responsibility of the 10 individuals is as follow

1 computer hardware specialist responsible for hardware-

related task

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1 financial advisor responsible for control financial resources

available to the project

1 network designer responsible for designing the network for

the company

2 software developers for developing software required by

the new installation

2 office assistants, one in charge of purchasing computers

and other hardware equipment and the other dealing with

paperwork in the office and produce project-related

documents

1 construction manager responsible for building and

refurbishment work

1 software testing engineer

1 hardware testing engineer.

The Objective: Scope of Work

The objectives of this project limits to the following scope of Work

Equipment Requirement analysis - Equipment installations,

network cables and software needed for running the networksystem

Manage Sub-contacted project of Constructing / refurbishing

Second floor where equipments will be installed

Designing the network based on the business requirements

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Investigate and purchase appropriate hardware and other

equipment

Developing the software required for the network system

Installing the network and computers in the new building

Testing hardware and software

Tasks to be completed

Define Work Break down structure (WBS)

Estimate Activity Resources

Estimate Activity Duration Estimate Cost

Calculate Net Profit, ROI and RTR

Risk Assessment

Assumptions:

30 Employees - 5 users in each room

Cash Inflow and Cash Outflow Values are assumed Year onYear

Resource availability, sufficiency and priority of assignment

are assumed to readily available.

Define Work Break down structure (WBS)

The work Break down structure (WBS) is one of most important

aspect of a project. It becomes the hub of information for the

project, and arguably the most important component of project

plan. The WBS should include procurement decisions, cost, quality

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attributes, Risk and serves as the primary tool for verifying and

controlling the Project

The work break down structure for the project is as follow

Construction / Refurbishing - ConstructionManagers Activity

Construction planning is a fundamental and challenging activity in

the management and execution. It involves the choice of

technology, the definition of work and the estimation of required

resources and duration of individual task.

The Primary focus here will be on cost control, even though

control on the schedules defined would have realistic. The WBS

and activity lists for the construction/Refurbishing activity is as

follows. The type of activities comprise Production Activities and

Procurement activities

The Construction Manager would be responsible for planning the

construction activity and over look all the activities.

Work Breakdown Structure

Design Floor plan (space plan)

Masonry and Plumbing

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Provide Water, Electrical, Pressure air and gas services

Repair and Paint floor, Walls and Ceiling

Activity List

Strip Room

Repair Wall and Ceilings

Repair Floor

Lay Vinyl Floor

Rough in Plumbing & Electricals &Finish Plumbing &

Electrical

Install Cabinets

Install Wall Cabinets

Paint Cabinet

Paint Walls & Ceilings

Activity List with Dependency

Activity List with DependencyActivi

ty Activity Description

Depends

on

1 Strip Room -2 Repair Walls & Ceilings 1,53 Repair Floor 1,54 Lay Vinyl Floor 3,12,13

5

Rough-in Plumbing &

Electrical 1

6

Finish Plumbing &

Electrical

2,3,5,9,10

,147 Install 1/3 Base Cabinets 2,3,128 Install Wall Cabinets 2,3,7,129 Paint Cabinets 6,7,8,13

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10 Paint Walls and Ceilings

2,3,6,7,8,

13

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Obtain Vinyl Floor

Coverings -12 Obtain Cabinets -

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Painter, Plumber &

Electrician Availability -14 Install 2/3 Base Cabinet -

Construction Cost Estimate

Considering industry standard pricing and costing list the cost

estimate for the construction activity is as follows

Construction M

Per da Cost (8

Planning the Network and Telecomm access Point

(Structured Cabling)

Modern Computer LAN (Local area Network) wiring has the

concept of structured cabling. Structured cabling is the design

and management of Physical layer in OSI Model. With todays high

speed networks, the networking system must be broken up into

shorter chunks with the cable length short enough to support the

high data rate.

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The New floor requires Voice, Data and Video wiring and

electronic facilities to support newest form of

telecommunications. The Switch room, which houses the Servers,

Networking equipments (Switches, Routers, and Firewalls)

connects to the each terminal (Desktop) via Horizontal Cabling.

The option for Vertical Cabling can be enabled in future for

connecting multiple switch rooms

Work Breakdown structure

Design Network and Telephone point -Floor Plan

Horizontal cabling Desktop to Patch panel wiring

Switch room cabling

Rack Mounting and Server wiring

Pathway planning cable trays, conduits and hangers to

support cable from IDF

Activity list

Running cable from the Network/Telecom Point to wiring

closet

Cable connector punching

Wall jack mounting

Cabling pulling

Building Entrance cabling Connectivity to external

network(ISP)

Horizontal cabling Individual desktop connection to

Switch(Hub)

Work Area cabling for Printers, scanner and other devices

Switch room cabling

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Obtain Cat5e cables For Data transmission

Obtain Cat5 Cables For Voice transmission

Activity List with Dependency

Activity list with Dependency

Activity Activity Description

Dependson

1Running cable from the Network/TelecomPoint to wiring closet 9,10

2 Cable connector punching 11,1,3 Wall jack mounting 9,10,124 Cabling pulling 1,9,10

5

Building Entrance cabling Connectivity toexternal network(ISP) 9,10,11

6Horizontal cabling Individual desktopconnection to Switch(Hub)

1,4,9,10,11

7Work Area cabling for Printers, scanner andother devices

1,4,9,10,11

8 Switch room cabling 9,10,119 Obtain Cat5e cables For Data transmission -

10 Obtain Cat5 Cables For Voice transmission -11 Obtain Cable connectors - RJ45 7 RJ11 -

12 Obtain Face Plates -

Equipment/Material Requirement Cost Estimate

The List of Network & Server Equipment/Materials required to

execute the project is as follow. The parametric cost estimation

technique (linear scalable estimation)

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NetwoDell PowerEdge 2900

The Cost of materials required for structured cabling is as follows

Network Design

The Network has been designed based on Industry best practices.

The aim is to design and build the best network for Heath

Robinsons, with highest degree of functionality at the lowest

reasonable cost. The network design is developed with an

understanding that real-time applications like voice and video

travel across the network.

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The Network is designed using industry standard Star topology.

The configuration covered in the guide include layer1 and layer2

design. The idea is to reduce the possible number of problems

that can arise and increase the chances that each IT network

engineer is sufficiently trained to deal the most potential problem.

The devices have the capability to scale up twice the current

capacity

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Resource Roles and Responsibility & CostEstimate

The Team consists of 10 members, the roles and the associated

cost is as follows

Computer Hardware specialist:

The Hardware engineer would be responsible for all hardware

installation , routine maintenance and attend and close any kind of

service request from the employees

Hardware specification & Installation Daily Maintenance of the Setup

Handle Service Request from End Users

Network Engineer:

The Network Engineers primary role would be designing the Network,

scalable for the company present and future expansion. The smooth

running of running of the Network, on daily basis is also the primary

focus of this resource. The Primary role of the network engineer

would be as follows:

Manage Desktop Incidents

Configuration of the PCs and connections to a network

Setup and connection of a printer

Setup of file and print sharing

Telephone access to all cabin

Software Developers:

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The 2 Software Developers would be responsible for design and

development of the software required by the company. The software

would be tailor designed based on very specific needs of the

company. The developers would be using the standard coding

languages like JAVA & .Net Frame work to develop the software.

Office Assistant:

The 2 Office assistant were appointed for essentially do whatever

office tasks are needed so that the professional doesnt have to. One

office assistant will purchase hardware needed to the office and otherwill do paper works

Testing Engineers:

One hardware testing engineer and software testing engineer were

appointed their responsibilities is to setup of test processes including

hardware and software deployment, provide technical support and

training when required advanced testing, performing complex

diagnostic tests on faulty computer. Software testing technician

execute test plans to evaluate the performance of software

applications and information and telecommunication systems.

The Total Resource cost per month is as follows

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Total Project Costing

The Project cost is divided into

Capital Expenditure

Operational Expenditure

Capital Expenditure

The Capital expenditure (Capex) is the cost incurred for

procurement of the required Hardware and Equipments and the

Materials used for the construction purpose. The Capex is one

time cost and is not a recurring.

The following table gives the Capital expenditure

Ca italOperational Expenditure

The Operational Expenditure (Opex) is the cost incurred to run the

operations and is the Monthly/Yearly recurring cost. Opex is

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further classified as Direct and Indirect cost. The following table

provides the Estimated Operational cost for next 5 years

Opertional Cost (

Direct Cost

Server Maintenance

Hardware Maintenan

Antivirus Annual SubsIndirect Cost

Rent

Staff Salary (taking 30

The Total Cost for the Project is as in the table below:

Land Lease (per

ConstructionCos

Project Plan and Task Execution timelines

The Project Planning and the associated tasks with time lines are

as follows

The Project is subdivided into

Construction

Structured Cabling

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Network Installation

Server Configuration

Software Development

Software Testing

Hardware Testing

Desktop Configuration

The time lines proposed is 20 working day ( 4 Weeks). The Tasks

and the associated time lines are defined in the project plan.

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ROI , Payback Period & Breakeven Point

As per the development and production cost we have calculated

the benefit of this year. The following table will show you the total

benefits of this year

Total Cost Vs Total Benefit

Total Cost incurred

Total Opex Cost Total Benefit

NPV (Net Present Value) and ROI (Return on Investment):

The difference between the present value of cash inflows and the

present value of cash outflows. NPV is used in capital budgeting toanalyse the profitability of an investment or project. Here the NPV

and ROI are calculated. The following tables show you the NPV and

ROI value.

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Net profit / total investment 100 = Return on Investment

Total Benefit Total Cost

ROI = ------------------------------------

Total Cost

= 1,610,400 - 8, 80,591

--------------------------------

8, 80,591

= 0.828%

Break Even Point for the First year

First year Sales - 2, 41,535

First year Cost (Direct + indirect) - 68,462

Yearly Net Cash Flow Cumulative Net Cash Flow

= --------------------------------------------------------------------

Yearly Net Cash Flow

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231,537 - 68462

= ---------------------------

231,537

= 1.32 BEP (1 and half year)

Return on Investment (ROI) analysis is one of several approachesto evaluating and comparing investments. ROI compares

investment returns and costs by constructing a ratio, or

percentage. In most ROI methods, an ROI ratio greater than 0.00

(or a percentage greater than 0%) means the investment returns

more than its cost.

ROI and other financial metrics that take an investment view of

an action or investment compare investment returns to

investment costs. However each of the major investment metrics

(ROI, internal rate of return IRR, net present value NPV, and

payback period), approaches the comparison differently, and each

carries a different message.

Here the case flow over a period of 5 years is assumed for ROI

calculation. The Net Cash flow data assumed is as follows

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The table below shows the figures for the investment, including

cumulative cash flow and ROI for the investment at the end of

each year.

ROI: The ROI figures Year on Year is as shown in the above table

Future Performance: The cumulative curves above only cover 5

years, but if the investments inflows and outflows are expected to

continue beyond 5 years.

Payback Period: The cumulative cash flow curves above show

roughly the point in time when the cumulative cash flow "breaks

even," that is, when cumulative incoming returns exactly balance

cumulative outflows. This point in time (point on the horizontal

axis) is Payback period .The payback period is 1.5 years

RISK ASSESSMENT

The initial Risk Assessment identify those risks which can be

identified before starting the project are listed in the below page.

The risk assessment will be continuously monitored and updated

throughout the life of the project

INITIAL PROJECT RISK ASSESSMENT

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Project scope

Estimated project sche

Knowledge level of staff

Regardless of how close you come to reality, a committee will be

much happier if your project comes in below budget than over it,

however towards the end of the project due to high risk and

inexperience make the project become unlikely to meet both the

deadline and the budget. So, the committee decided to extent the

project for eight weeks to finish this project.

A Study in the Project Failure:

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Due to over budget with no clear end in site the project got

unsuccessful. To get back on track, as a project manager I have

to take further steps to overcome this problem. The first thing I

need to do is to work out how far off-track and exactly how many

days are behind the schedule and what is the percentage of

project timeline and also I need to calculate the percentage of

overall budget, by changing some task allocations and try to

reassign people to tasks and check out the task dependencies is a

better way to go on the track. And to assign the best people to

the critical tasks and try to get those done earlier.

Conclusion:

The Project make or break decision is with the project

manager. Its the responsibility of the PM to ensure that all the

Project related activities are in line to the timeline and any delayin the deliverables are adjusted by adding extra resources or

increasing the time line. Every project can only be achieved

satisfactorily through a comfortable working relationship between

very many people and with many different personal or collective

objectives. Projects are within organizations to support

temporary endeavours that create unique products or services.

The Management committee will be ultimately responsible for

taking any kind of decision on the make or break of the project in

addition to the details provided by the project manager.

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