leave of absence checklist
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LEAVE OF ABSENCE CHECKLIST FOR STUDENTS
BEFORE DEPARTING AUSTRALIA
LEAVE OF ABSENCE PAPERWORK
Submit a Leave of Absence form and any supporting documentation, such as a medicalcertificate, counsellors report or death certificate to your International Student Advisor (ISA).
If supporting documentation is not available before you leave, you must provide this documentby _______________ (date) to ______________________ (name of ISA). If the InternationalStudent Advisordoes not receive it by this date, your enrolment at Griffith University willbe cancelled and you will have to apply for readmission and a new CoE and student visa.
It may be possible for you to remain onshore during leave of absence. Check with yourInternational Student Advisor.
If applicable, submit a Request to withdraw after the census date due to special circumstancesform, with required documentation and letter, to Student Administration (undergraduate students andpostgraduate students) at the Student Centre Nathan (N54), Mt Gravatt (M06), South Bank QCA (S03),South Bank QCGU (S01). Access the form at: https://intranet.secure.griffith.edu.au/student/student-forms
Complete a Request for Refund of Fees form, and give to your International Student Advisor ifapplying for withdrawal after the census date. If compassionate withdrawal is approved, yourtuition fees will be refunded. Please see information about the refund of OSHC below.
You may leave the credit in your student account as payment towards your tuition fees when youreturn to studies, if you wish.
If you arent applying for withdrawal after the census date, have credit in your student accountand require a refund, submit the form direct to the International Office (N12).
OVERSEAS STUDENT HEALTH COVER (OSHC)
If applying for cancellation before the end of Week 4, the OSHC charge will be refunded. Ifremaining in Australia, you must pay for OSHC cover for the whole semester direct to yourHealth Provider yourself. Having no health cover will contravene the conditions of yourstudent visa.
If applying for cancellation after Week 4, you will be liable for the OSHC charge.
If a Request to withdraw after the census date due to special circumstances isapproved, the OSHC charge will not be refunded.
TRAVEL ARRANGEMENTS
Book your flight and notify your family of your arrival date.
If you have excess baggage, arrange freight overseas.
Give your itinerary to your family and/ or friends.
AT UNIVERSITY
Update your overseas mailing address through the Griffith Portal at:
https://intranet.secure.griffith.edu.au/student/current-students before you leave Australia.
Pay any outstanding student fees and charges, e.g. Library fines or student loans.
If you think youll need one, order an Official Academic Transcript at the Student Centre Nathan (N54); Mt Gravatt (M06); South Bank QCA (S03); South Bank QCGU (S01).
Return all library books.
HOUSEHOLD
If terminating your lease, visit Residential Tenancies Authority (RTA) website forinformation and relevant forms. Depending on the type of accommodation you have, thefollowing information might not be applicable. Then,
o Inform your landlord/agent of your intention to leave the accommodation and pay any monies owing.
Complete the Notice of intention to leave - form 13 (RTA website)and give to the landlord/agent.Keep a copy of the form for your record.
o Arrange an exit inspection time with the landlord/agent and complete the Exit Condition Report
(general tenancies) - form 14a (RTA website). You sign and get the landlord/agent to sign. Keep acopy of the form for your record.
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o Arrange for you and the landlord/agent to sign a Bond refund - form 4 (RTA website)and send to the
RTA. Keep a copy of the form for your record.o If you have any difficulties terminating your lease or getting your bond back, contact:
The Welfare & Student Liaison Officer at Student ServicesTel: Nathan 3735 7470; Mt Gravatt: 3735 5669; South Bank QCA3735 3143; South Bank QCGU 3735 6344
Tenant Advice and Advocacy Service - Brisbane Southern Suburbs(Acacia Ridge) Tel: 3277 7583 or email: [email protected]
The Tenants Union of Qld Tel: 3257 1108
Residential Tenancies Authority (RTA) Tel: 1300 366 311 or website:www.rta.qld.gov.au
Arrange the sale of any items youre not taking home or donate them to other internationalstudents.
Arrange for a final reading and disconnection of electricity, gas and telephone, and pay anymonies owing.
Arrange with friends to collect your mail and forward it to you - Australia Post does notredirect mail overseas.
FINANCIAL & BANKING
Pay any outstanding medical bills and submit claims to your Health Insurance provider.
Close bank accounts, if applicable.
Complete and submit a taxation return to the Australian Taxation Office, if youve beenworking.
BEFORE RETURNING TO AUSTRALIA
Check with your nearest Australian Embassy/High Commission to ensure your visa is current.
Contact Griffith International Compliance to ask for a new CoE this is necessary as your CoEdates will need to be altered because of your time away from study.
Do this 4 weeks before you return to Australia, or if in Australia, 4 weeks before you beginclasses.
You will receive a letter from Student Administration about enrolling for the next semester.Check your program structure and course choices at: www.griffith.edu.au/programs-courses,and enrol for the semester in which you are returning.
If you are unsure about course choice or program structure, contact Student Administration.
AFTER RETURNING TO AUSTRALIA
If youre on probation and/or your GPA is below 3.0 (undergraduate degree) or 3.5 (postgraduatedegree), you should make an appointment with your International Student Advisor when youreturn to study to speak about your study load and support available to you.
CONTACT DETAILS:
International Student Advisors
Address: International Office, Nathan campus, Griffith University, 170 Kessels Road, NathanQld 4111 Australia
International OfficeTel: +61 7 3735 7200Fax: +61 7 3735 5280Email: [email protected]
Student Administration
Vicki RobertsTel: +61 7 3735 3799Fax: +61 7 3735 6646Email: [email protected]
Natane HalaszTel: +61 7 3735 7949Fax: +61 7 3735 6646Email: [email protected]
Liz WrightTel: +61 7 3735 7200Fax: +61 7 3735 5280Email: [email protected]
Compliance OfficerTel: +61 7 3735 4262Fax: +61 7 3735 5280Email: [email protected]
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For any study queries for all campuses, visit website:http://griffith.custhelp.com/app/answers/listand you can email from here, if necessary.
Telephone + 61 7 3735 7700 for all undergraduate, postgraduate and Research HigherDegree queries at all campuses.
http://griffith.custhelp.com/app/answers/listhttp://griffith.custhelp.com/app/answers/list