how to make a good proposal 2

8/3/2019 How to Make a Good Proposal 2

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Wednesday, March 26, 2008

TEMPUS MEDA

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TempusNational Tempus Office- EgyptEducation and Culture

National Tempus Office-Egypt

-

Proposal Writing
mailto:[email protected]:[email protected]


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Competition

Introduction

PI Salesman

Customer

RFP

RFP

Sponsor

Reviewer

Continuous

Learning Process

Never

give

up


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Think about the Review Process

Clear Answers

Do reviewers read every word? Time Constraints

What will be accomplished?

Why is it worth accomplishing?

How will the accomplishments be

measured?

Attention Grabbing First Paragraph/Page


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Think about the Reviewers

Technical Non Technical

Why reviewers offer their services?

Simple/straightforward writing

Show enthusiasm

Do NOT fatigue the reviewers

How will

your

research

enhance

your field?

How will

your

projectenhance

education?


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Project

Concept

Gathering Background Information

Expenses

Who will gather

the data?

What questions

to ask?

Stakeholders shouldbe involved

Makes

writing easy

How will the project

be conducted?

Timetable of theproject

Outcomes & their

measurements

Staff & Equipment

E

XP

E

S

E

S


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Summary/Abstract

Problem Solution

Funding requirements Team/Organization -

Expertise

Most

ImportantSnapshot of

what follows

Remember

Attention

Grabbing


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Needs Analysis

The Problem

ActualSituation DesiredSituation

What is causing the gap?

How might the gap be closed?

GAP

Professors/instructors advocate the potential

of the Internet to increase access to higher

education but are not actively packaging

materials/developing content that can be

delivered over the Internet.

Professors/instructors are equipped with the

skills to package knowledge for

education/training that utilizes the Internet.

Actual Situation

Desired Situation

Questionnaire, Interviews, etc.

Many gaps will not be solved by training


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Issues Related to Needs Analysis

Which facts/statistics support your project? Give the reviewers hope.

Should your project be a model for others?

Is it reasonable to portray the needs as severe?

Do you want to demonstrate that your projectaddresses the need different/better than others?

Avoid circular reasoning The problem is that wedont have a lab in our college. Having a lab willsolve the problem Having a lab will help our

students acquire hands-on experience and betterapply knowledge in real life situations/applications


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Needs Analysis Other Projects

Avoid criticizing others.

Show that you are aware and in

good terms with others.

Funding agencies are interested in

collaboration (why no

collaboration?).

Your work should at least

complement and NOT duplicate

others.


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Project Description

(Objectives Goals)

Objectives: measurable outcomes of theproject (Specific Concrete - Achievable inspecific time)

Goals: Conceptual more abstract. Example: Goal: Our evening computer classes program will

help students be better programmers.

Objectives: Our evening six mont hscomputerclasses program will assist the 50 par t icipat ingstudentsin improving their programming scoresinMicrosoft Visual Basic Programming CertificateExams.


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Types of Measurable Outcomes

Behavioral: A human action is anticipated. Example: Fif t y of t he 70students participating will learn toprogram.

Performance: A specific time frame within which abehavior will occur, at an expected proficiencylevel, is expected.

Example: Fif t y of t he 70students will learn to program within sixmonthsand will pass a programming t est administ ered byMicrosof t Corp.

Process: The manner in which something occurs isan end in itself. Example: We wi l l document t he t eaching met hodsutilized,

identifying those with the greatest success.

Product A tangible item results.Example: A manual wil l be creat edto be used in teaching

programming to students in the future.

ClearRealisticDO NOT PROMISE WHAT YOU

CANNOT DELIVER


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Project Description (Staff/Management)

Number Qualification - Specific

Assignments

PM (Qualifications specially for large

projects)

PM

Prof. Prof.

Assoc. Assoc. Assoc.

Assist. Assist. Assist. Assist. Assist.

Dem.Dem.Dem.Dem.Dem.Dem.

Assoc.

Assist. Assist. Assist.

Dem.Dem.Dem.Dem.Dem.Dem.Dem.Dem.Dem.Dem.

Tracking

Responsibilities


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Staff/Management

Some Model !!

Prof. Prof. Prof.Prof. Prof. Prof.

Assoc. Assoc.

Assist.

Demo.

Secret.Secret. Secret. Secret.

Janitor Janitor Janitor Janitor Janitor Janitor

Prof. Prof. Prof. Prof.

Janitor Janitor Janitor Janitor

Secret.Secret.


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Team Work


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Sustainability Funding agencies do not commit to

funding forever.

Education enhancement projects donot have finite time period. Capacity building (Young Staff Training)

Institution Commitment (Cost sharing Approval of courses/curricula)

Commitment of other sources of funding(Industry)


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What Next? Do you expect any negotiation? Do you know

who in your organization can or must assist

in negotiation?

Have you thought about how to cut the size

of the project and budget if necessary? Areyou willing to do so?

If your proposal is declined, what useful

information can you get from the sponsor to

improve it? Will other sponsors be

interested?


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How to Design a TEMPUS Project

Vision

Objectives (SMART)

Needs Analysis

Project Consortium

Inputs

Outcomes

Activities

Dissemination

Quality Control

Management

Work Plan


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Constra in ts

Assumptions

Risks

Resources

Time Frame

Partners

Dissemination & Sustainability,Quality Control, Budget, etc.

6

Context1

Needs

Analysis2

Wider

Objective3

Specific

Objective(s)

4

Phases, Work Plan, Activities, Inputs, etc.5

6stepsto

Good

Projec

tPropos

al


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Needs Analysis

Analysis of the Existing Situation

Identification of the Real ProblemsFaced

List ofObjectives that Need to beAchieved in Order to Resolve theIdentified Problem Situations

Strategic Decision Which Objectivesto Address in the Project Definitions =Project Purpose


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Transforming Problems Into Objectives

Lack of Skills Lack of Targeted Courses

No Links Between

Education and Market

Country Resources NotExploited

Lack of Data /Information

Unclear Legislation

New Curricula Ad-hoc Training,

Available Staff Re-Training

Companies Announce

Their Needs, StructuredLinks Public Actors Actively

Involved, ServicesAvailable

Studies and AnalysisTaken Into Account,Structured InformationFlow BetweenStakeholders

Clear Legislation


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Project Objectives

Should be SMART Specific

Measurable

Achievable During Project Lofetime

Realistic

Time Bound

A SMART Project Objective Should Also be: Relevant in the Local Context


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Outcomes and Activit ies

Outcomes Clear, Realistic,

Justifiable, Quantifiable

Contribute to the

Achievement of theObjective

Working Methodologies

are Developed

Curricula Development

Selection of Trainees

(IB)

Activities Are Coherent and

Progressive

Contribute to the

Achievement of a ClearOutcome

Target Group of Each

Activity is Clearly

Defined

The Inputs Needed are

Identified


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Workplan

Is Progressive and Realistic

Clear Milestones are Set

Activities are Logically Sequenced

Duration of Preparation vs.Implementation is Realistic

Questions when, Where, & Who areAnswered


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Factors of Sustainability

1. Determine the Results and ActivitiesThat Need to Continue After

Termination of the Project Intervention

by the Donor2. Identify Solutions That Ensure That

These Results and Activities Can be

Continued Without the Financial

Support of the Donor


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Quality Control

Measures to Ensure Quality Control Exist andare Explained

Peer Review

Evaluation Surveys

Internal Institutional Evaluation Board

External Accreditation Boards

Are Coherent with Indicators of Achievements

Cover Both the Project Management and Outcomes

Internal/External Monitoring and EvaluationActions are Foreseen and Adequate

Accreditation is Foreseen


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Management of the Project

Roles, Duties and Responsibilities of EachPartner are Clearly Defined

Decision Making Structure is Clearly

Defined Partners Complement Each Other

Commitment of Partners is

Demonstrated Internal Monitoring and Evaluation

Structure(s) and Process(es) will be

Established


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TEMPUS Project Forms

Declaration & Endorsement Basic data on the project

Project particulars Background of the Project

The Project

Logical Framework Matrix Work plan

Activity Tableso Activities

o Dissemination

o Sustainabilityo Quality Control and Monitoring

o Management of the Project

Summary of the Project

Funding Requirements


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Declaration & Endorsement Letters

The declaration must be signed by the

Project Contractor

All Partner Institutions (except theProject Contractor) must submit an

endorsement letter


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Basic Data on the Project

Title Acronym (not necessary the first letters)

Partner Country(ies)

Subject Area

Language of Application Language for Future Correspondence

Project Type

Duration


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Project Particulars: Background

Partner Country problem and needs Analysis; National higher education context in each

Partner Country;

Reference to the relevant sections of the

institutional development plan; Specific needs of staff / students / trainees;

Relevant background details on each PartnerCountry university, institution and

organization; Presentation of the Consortium.


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Project Particulars: The Project

Focus on the Objectives of the project;

The outcomes that will be achieved in each

year and the resources required;

Description of the project

What are the duration and structure of the new or

up-dates course/s will be;

What staff will be involved and what changes will

be introduced;

How many training courses will be prepared anddelivered during the project and forecast of how

many people;

Indication of the types and Amounts of materials to

be disseminated.


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Project Particulars: Logical Framework Matrix


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Project Particulars: Work Plan

Applicants are expected to complete aone-page work plan for each project

year.

Deadlines of the outcomes

Period and duration of the activities

You must use the same reference numbers

as used in the logical framework matrix.


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Project Particulars: Activity Tables

Complete an Outcome and Activity Tablefor each of the outcomes you plan toachieve what;

by whom;

for whom;

when and where;

inputs and budget required;

You must use the same referencenumbers as used in the logicalframework matrix.


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Project Particulars: Dissemination

For CD, UM, and IB projects only

Describe dissemination actions.

It could include:

information sessions,

training exercises

or the involvement of non-consortium policy-

makers.

It should be detailed in the form of

Activities


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Project Particulars: Sustainability

All projects should indicate the long-term perspective for project results,

with particular reference to the

sustainability of these results afterTempus financing has ended.


Activities


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Project Particulars: Quality Control and Monitoring

Should be an integral part of all projectactivities and results.

Could include: peer reviews,

evaluation surveys,

internal institutional evaluation boards,

external accreditation boards, etc.

Inter-Tempus project coaching is highlyrecommended.

It should be detailed in the form ofActivities


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Project Particulars: Management

Applicants should provide a clearindication of the role and

responsibilities within the project of

each consortium member.


Activities


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Summary of the Project

Should be a snapshot

Should include the main features of the

project, in particular the principal

outcomes.


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Thank You

National TEMPUS Office

Egypt

[email protected]

www.tempus-egypt.com

+20 (2) 23 45 72 96+20 (2) 23 45 72 96

+20 (10) 13 999 14
mailto:[email protected]://www.tempus-egypt.com/http://www.tempus-egypt.com/mailto:[email protected]

how to make a good proposal 2

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