Convert ppt to effective e learning

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Microsoft PowerPoint is a popular tool for creating training content. Its easy to use and allows for just-in-time learning by allowing your content experts to author their own content. With software tools such as Articulate and Brainshark, PowerPoint can be converted to an e-learning format very quickly. In order to create effective e-learning, its important to provide guidelines for designing PowerPoint presentations that can be converted to effective e-learning courses. By providing an authoring guild, you are providing writing and instructional guidance for your subject matter experts. Coupled with a presentation design template and style guide, these guides provide structure for the presentations as well as create standards for consistent e-learning. This presentation details how an authoring guide coupled with a style guide and PowerPoint design template has allowed Textron the ability to utilize content SMEs as part of the development team for training.

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<ul><li> 1. www.eLearningGuild.comConvert PowerPointTraining to Effective e-Learning through Authoring Guide Maria Leggett, Textron Inc. 811 </li> <li> 2. April 14-17, 2008 Orlando, FL Convert to Effective e- Learning through Authoring Guide Maria Leggett Company Confidential 1 Discussion Why Use PowerPoint for eLearning Development? 2 Why Use PowerPoint? Software tool that almost everyone has Easy to use; short learning curve Works well in specific business environments and conditions Shorter development times Many companies already have content in some kind of PowerPoint presentation Novice ID and SMEs can help in conversion with the latest PowerPoint to e-Learning tools. 3Session 811 Convert PowerPoint Training to Effective e-Learning Page 1through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 3. April 14-17, 2008 Orlando, FL Discussion Why doesnt PowerPoint work well when converted to e-Learning? 4 Possible Reasons Too much text on the slide little interaction eReading! Formatting doesnt work for e-Learning Colors Backgrounds Graphics Text Different layouts within PowerPoint presentation no consistency! 5 Bottom Line PowerPoint is an easy and convenient tool for live presentations. It was NOT intended to be a tool for building courses. 6Session 811 Convert PowerPoint Training to Effective e-Learning Page 2through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 4. April 14-17, 2008 Orlando, FL The Good, the Bad, &amp; the UGLY The Good, the Bad &amp; the UGLY 7 Example 1 8 Example 2 9Session 811 Convert PowerPoint Training to Effective e-Learning Page 3through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 5. April 14-17, 2008 Orlando, FL Example 3 10 Example 4 11 Example 5 12Session 811 Convert PowerPoint Training to Effective e-Learning Page 4through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 6. April 14-17, 2008 Orlando, FL Example 6 13 Discussion What should be standardized in order to expedite development and create effective training? 14 Demo 1: Authoring Guide Provide writing and instructional guidance for your subject matter experts. Helps establish standards in writing style and grammar especially key when multiple SMEs are involved in a development project. Useful for learning and development group to maintain standards and consistency. Handout: AGC08-811-Leggett-A.doc 15Session 811 Convert PowerPoint Training to Effective e-Learning Page 5through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 7. April 14-17, 2008 Orlando, FL Interactivity Engage your participants include activities and interactions at least every 4 to 5 slides. Use scenarios or stories to evoke emotion with your participants and help them relate the content to their own experiences. 16 Demo 2: PowerPoint Design Template Establish set font, colors, and layout for the presentation. Can be used to guide SMEs with the instructional design of their content. Place prompts in the presentation for objectives, step- by-step examples, scenarios/stories and questions. Handout: AGC08-811-Leggett-B.ppt 17 Color Gradient Settings Click the Paint Bucket &gt;Choose Fill Effects 18Session 811 Convert PowerPoint Training to Effective e-Learning Page 6through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 8. April 14-17, 2008 Orlando, FL Align Graphics on the Slide Turn off the snap to option under Grid and Guides on the Draw menu. Use the TAB key to cycle through the objects on the slide to select the desired object. 19 Ordering Objects Use the Order menu on the Draw menu to move items to the front or back. Use the Align or Distribute menu to align objects. TIP! Click one item and hold the SHIFT key and to select other objects to align multiple objects. 20 Demo 3: Design Guide Provide instructions for SMEs for using the PowerPoint template. Guide is a take-away and reference document for SMEs and other users. Handout: AGC08-811-Leggett-C.doc 21Session 811 Convert PowerPoint Training to Effective e-Learning Page 7through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 9. April 14-17, 2008 Orlando, FL Demo 4: Photoshop Graphic Template Provide a consistent look and feel for graphics. Quickly create graphics and build a graphics library using layers in Photoshop. Reuse graphics for other projects. Handout: AGC08-811-Leggett-D.psd 22 Graphics Avoid clipart Use good stock photos www.photos.com www.istockphotos.com www.corbis.com www.jupiterimages.com Avoid sensory overload with too many graphics, animations or transitions. 23 Demo 5: Audio Guide Help SMEs and other voice over talent use effective techniques for recording audio. Use audio scripts. Slide text should reinforce the audio narration not repeat it. Handout: AGC08-811-Leggett-E.doc 24Session 811 Convert PowerPoint Training to Effective e-Learning Page 8through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 10. April 14-17, 2008 Orlando, FL Demo 6: Wrap-Up Checklist Confirm that SMEs have used proper steps to develop, design content. Verify that items havent been missed or skipped. Provide sign-off by the SME for the content. Handout: AGC08-811-Leggett-F.doc 25 Contact Information Maria Leggett mleggett@textron.com 26Session 811 Convert PowerPoint Training to Effective e-Learning Page 9through Authoring Guide Maria Leggett, Textron Inc. </li> <li> 11. Authoring Guide 1 </li> <li> 12. Table of ContentsIntroduction ....................................................................................................3Writing Style ...................................................................................................3 Abbreviations................................................................................................3 Acronyms .....................................................................................................3 Apostrophe...................................................................................................4 Capitalization ................................................................................................4 Colon ...........................................................................................................5 Grammar/Usage............................................................................................6 Lowercase Words ..........................................................................................7 Terminology .................................................................................................7 Use of Numbers ............................................................................................8 Bold Text......................................................................................................8 Italic Text.....................................................................................................8 Punctuation ..................................................................................................8 Commas....................................................................................................9 Apostrophes...............................................................................................9 Bulleted Lists .............................................................................................9 Objectives .................................................................................................9 Spelling......................................................................................................10 Online Resources.........................................................................................11Instructional Strategies...................................................................................12 Writing Learning Objectives ..........................................................................12 MEASURABLE ACTION VERBS .......................................................................13 KNOWLEDGE ..............................................................................................13 ACTION ...................................................................................................13 ATTITUDE ................................................................................................13 ANALYSIS ................................................................................................13 Stimulate Recall ..........................................................................................14 Maximizing Understanding and Retention .......................................................14 Ways to Make Learning Visual .......................................................................14 Building Interest in the Training ....................................................................14 Writing Strategies........................................................................................15 2 </li> <li> 13. IntroductionThis guide covers both writing and instructional strategies for developing yourcontent.In writing text for presentations, it is important to keep it short. Avoid excessivetext by using short sentences and keeping content relative to the topic. This willhelp keep your students interest throughout the course.To ensure that the writing helps instead of hinders students, practice the KISSformula. Keep It Simple and Straightforward.Designing a successful online course is more than a simple conversion of materials toa Web-ready format. It requires a set of structures, technique, and methods that willensure a smooth process of development and delivery. This guide will provide youwith effective instructional methods to utilize in both in constructing your coursecontent.Writing Style Keep it simple. Avoid run-on sentences. When your sentence starts to get long and confusing, consider creating a new sentence. Avoid dense paragraphs. Use bulleted lists, charts, tables, and illustrations where appropriate. Use the present tense it keeps things shorter. Address the user. Use personal pronouns for example, you.AbbreviationsAn abbreviation is a shortened form of a word. Generally, avoid abbreviations in technical writing. Define an abbreviation in its first use. Do not abbreviate the names of states unless used with zip codes in addresses. Write out Latin abbreviations in text. Refer to the following table:Instead of Usee.g. For examplei.e. That isAcronymsAn acronym consists of the initial letters of a name or a series of words. In using acronyms, define the full word the first time used, followed by the acronym in parenthesis. After initial introduction of the full definition, the 3 </li> <li> 14. acronym can be used instead. Example: Textron Six Sigma (TSS). Once introduced, the acronym may be used alone. Capitalize the first letter of each word used in an acronym. Note: For Textron Six Sigma modules, each module is considered a stand- alone unit of training. Therefore, terminology should be introduced in the full word (acronym) standard for every module. Using the articles a or an before an acronym depends on its pronunciation. If the initial sound is a vowel sound, use an; if a consonant sound, use a. Do not use apostrophes to in...</li></ul>