how to make an effective ppt

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Post on 09-May-2015

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  • 1.Effective PowerPoint
    By : Prannoyk.k
    Linel Dias

2. Topics to be Covered
Introduction
Five mistakes
How to make effective presentations
Avoiding pitfalls
3. 4. 5. 6. 7. 8. 9. 10. 11. Too much information!!!!
MISTAKE1
12. Slide Structure - Bad
This page contains too many words for a presentation slide.It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated.In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
13. Slide Structure Good
Show one point at a time:
Will help audience concentrate on what you are saying
Will prevent audience from reading ahead
Will help you keep your presentation focused
14. Not enough visuals
(BORED)
MISTAKE2
15. 16. Horrible Quality
MISTAKE3
17. 18. 19. 20. 21. Most experts say:
An outstanding 1-hour presentation takes 30 hours or more of preparation time.
22. All over the place
MISTAKE4
23. bulletpoints
kill
presentations.
24. how effective is this presentation?
25. Keep It Short
&Simple.
26. Lack of preparation
MISTAKE5
27. 28. 29. 30. 31. 32. 33. 34. dont be afraidof white space.
35. or bluespace.
36. how effective is this presentation?
37. ask for permission
38. upgrade your software.
39. its okayto take shortcuts.
40. useful short-keys
ctrl
A
f2
Select all
Select text
esc
ctrl
C
Copy
Escape
ctrl
V
fn
prt sc
Paste
Print screen
shift
enter
Line break
ctrl
Z
Undo
ctrl
Y
Re-do
ctrl
S
Save
40
40
41. and savelots of this
42. Aaah! I forgot to grab that very important thing I was supposed to grab!
running late ?
43. (every secondcounts.)
44. animations can create motion & continue ideas
but dont overdo it.
45. Introduction
Good morning and thank you for letting me be here.
Today Im going to talk to you about using Microsoft PowerPoint.
Ill give you 10 tips that Ive collected which are helpful for me, and might be just as helpful for you.
46. Making PowerPoint Slides
Avoiding the Pitfalls of Bad Slides
Outline
Make your 1st or 2nd slide an outline of your presentation
Ex: as we have done in the beginning
Follow the order of your outline for the rest of the presentation
Only place main points on the outline slide
Ex: Use the titles of each slide as main points
47. Slide Structure Good
Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include 4-5 points per slide
Avoid wordiness: use key words and phrases only
48. Slide Structure - Bad
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use
49. Fonts - Good
Use at least an 18-point font
Use different size fonts for main points and secondary points
this font is 24-point, the main point font is 28-point, and the title font is 36-point
Use a standard font like Times New Roman or Arial
50. Fonts - Bad
If you use a small font, your audience wont be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY.IT IS DIFFICULT TO READ
Dont use a complicated font
51. Colour - Good
Use a colour of font that contrasts sharply with the background
Ex: blue font on white background
Use colour to reinforce the logic of your structure
Ex: light blue title and dark blue text
Use colour to emphasize a point
But only use this occasionally
52. Colour - Bad
Using a font colour that does not contrast with the background colour is hard to read
Using colour for decoration is distracting and annoying.
Using a different colour for each point is unnecessary
Using a different colour for secondary points is also unnecessary
Trying tobe creativecan alsobe bad
53. Background Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use
54. Graphs - Good
Use graphs rather than just charts and words
Data in graphs is easier to comprehend & retain than is raw data
Trends are easier to visualize in graph form
Always title your graphs
55. Graphs - Good
56. Graphs - Bad
57. Graphs - Bad
Minor gridlines are unnecessary
Font is too small
Colours are illogical
Title is missing
Shading is distracting
58. Falling Leaves Observed
59. Falling Leaves in Millions
60. Spelling and Grammar
Proof your slides for:
speling mistakes
the use of of repeated words
grammatical errors you might have make
If English is not your first language, please have someone else check your presentation!
61. Conclusion
Use an effective and strong closing
Your audience is likely to remember your last words
Use a conclusion slide to:
Summarize the main points of your presentation
Suggest future avenues of research
62. Questions??
End your presentation with a simple question slide to:
Invite your audience to ask questions
Provide a visual aid during question period
Avoid ending a presentation abruptly
63. Regarding
opyright:
64. Open For Queries