Colton Joint Unified School District Commitment to Equal Opportunity   

   

 

Minutes June 13, 2016

The Measure G – Citizens’ Oversight Committee met on Monday, June 13, 2016 at 5:30 p.m. at the Board Room, 18829 Orange Street, Bloomington, CA 92316. Opening – Mr. Chang called the meeting to order at 6:00 p.m.

I. CALL TO ORDER

II.

Members Present (*absent) Mrs. Jessica Hernandez-Reese Mrs. Pamela Valdez Dismissed at 6:28 PM Mr. Forrest M. John III Mr. Ross Veckey * Mrs. Laura Morales –Chair Arrived at 6:25 PM Mr. Jimmy Villegas Ms. Brandy Nelson Mr. Matthew Wilson* Mrs. Mr.

Amanda Salazar* Jorge Valdez*

Mrs. Summer Zamora Jorrin – Vice Chair Arrived at 5:57 PM

Staff Members Present Dr. Frank Miranda, Acting Assistant Supt. Business Services Mr. Owen Chang, Director of Facilities Mrs. Joanne Medina, Administrative Assistant II Ms. Katie Orloff, Communications Director

III. APPROVAL OF MINUTES

October 5, 2015 and March 21, 2016 meeting minutes were reviewed and approved, motion by Mr. John, and second by Mr. Villegas, and carried. 6-0 vote. Motion carried. No opposition.

IV. PUBLIC COMMENT No public comment.

V. OLD BUSINESS None.

VI. NEW BUSINESS Member Terms – Mr. Chang/Mrs. Medina

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Ms. Nelson’s term will expire in September 2016. Ms. Nelson expressed she is interested to serve another two year term on the committee. At the September board meeting we will present an item for the Board of Education to approve a consecutive two year term.

Introduction Dr. Miranda- Acting Assistant Superintendent of Business– Mr. Chang

Mr. Chang introduced Dr. Miranda, as acting Assistant Superintendent of Business Services. Dr. Miranda discussed his experience, his core values, and expressed his passion to serve students and the community. The committee also introduced themselves.

Bond Issuance ‘D’– Mr. Chang/Dr. Miranda Dr. Miranda discussed the election of the 2008 refunding bonds and the upcoming issuance of Series D. The district’s financial advisor Mike Williams presented to the Board in May and presented different options to the board. We have authorized $225 million and have approximately $122 unused authorization remaining. We will go to the market to sell about $20-$25 million pending Board approval on Thursday. Market conditions is also an important factor in determining the gross proceed from bond sale. The Board will also consider issuing Capital Appreciation Bonds (CABS’s). CAB’s now have new regulations/legislation that protect the taxpayers with limits in place, but is usually more costly than General Obligation Bonds.

There is a need for the issuance as we are looking to build the multi-purpose room (MPR) at Bloomington High School (BHS) and the MPR at Colton High School (CHS). BHS has higher priority due to the upcoming expiration of DSA approval in January of 2017.

Mr. Chang discussed the refinancing of series B at a lower rate which benefits the taxpayers. Mrs. Hernandez-Reese inquired about interest rates for bonds. Mr. John inquired if the MPR’s have been budgeted for. Mr. Chang explained the design has but not the construction portion. With the next issuance we are hopeful to generate enough proceeds to build the projects. Mr. John inquired about the CHS bridge. Mr. Chang explained there were two separate projects underway: the seismic retrofitting which the city is responsible for and the wheel chair lift addition which is the responsibility of the District. Mr. Chang explained Division of State Architect (DSA) would not close out the new math and science building until we built the lift for the bridge. The city discovered additional cracks in the midst of their seismic upgrade repairs and now are in the process of fixing the cracks. Facilities is also assisting the City of Colton with DSA coordination. Cal Trans is also another entity that is also involved in the process. DSA typically reviews buildings, and bridges are not a typical item so they are proceeding cautiously. A meeting was recently held with DSA field engineers, City of Colton engineers, Contractors, and other key members to make sure everyone understands their role with the additional repairs. Mrs. Zamora Jorrin gave an estimated completion date of August 31 as reported by city staff. The city will begin to post informational signs of when the project will be completed.

Master Plan – Mr. Chang

Mr. Chang discussed a master plan was created in 2010/2011 which is a road map for the district and is a guide/tool to plan for future facilities. A consultant was contracted to assist

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the district in analyzing the conditions of the existing facilities. The analysis also reviews enrollment projections in order to identify potential growth, and identify buildings and systems that should be modernized or replaced, along with other needed improvements such as ADA upgrades, etc. The consultant also held meetings and solicited comments from staff and community members to ensure we build facilities that will fit the needs of the school district and students. As the solar project begins, facilities is referring to the master plan so the solar structures will not conflict with any future planned additions. Facilities will be hiring a consultant to update the master plan in the coming year. Mrs. Hernandez-Reese inquired if Measure G funds can be used for administrative offices. Mr. Chang responded Measure G funds can be utilized for staff/learning centers as this is specifically related to staff training.

Bloomington High School Stadium Bid Update – Mr. Chang Mr. Chang stated bids are due this Thursday. One challenge is the significant amount of site utilities that have to be relocated. Storm drains infrastructure and mandated water quality management design elements to retain storm water are also features that will add an additional cost to the project that cannot be avoided. We are currently over budget, but will not know the extent until Thursday.

Annual Report to the Board- Mr. Chang Mr. Chang discussed the annual report. The report was distributed to members via mail and e-mail (EXHIBIT A). The committee had no comments and gave consensus to present the annual report to the Board of Education and the July 14 Board meeting. Chair, Mrs. Morales will present.

Solar Project Update – Mr. Chang Mr. Chang discussed the solar project. In August/September of this year the project will begin to be underway. Mrs. Morales inquired about the completion date. Mr. Chang responded for all 28 sites the completion date is the end of next year. The district is working with SunPower. A picture was taken of the committee.

VII. FINANCIAL REPORT Mr. Chang reviewed the consolidated budget status report. (EXHIBIT B). Active,

planned, and completed, projects were discussed. Error on page 2 discovered. It should reflect: *$160,000 being contributed by Nutrition Services.

VIII. MEMBER COMMENTS None.

IX. NEXT MEETING – (Quarterly)

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Mrs. Medina will be in contact with the members for the next meeting date. Next meeting will be scheduled in September. Mrs. Medina will be in contact with the committee members to invite them to the July Board meeting as our Chair and Vice-Chair will present the annual report to the Board of Education. Attendance is encouraged.

X. ADJOURNMENT

There being no further business, the Measure G Citizens’ Oversight Committee meeting was adjourned at 6:43 p.m.

JOANNE_MEDINA

Typewritten Text

EXHIBIT A

Colton Joint Unified School District Printed 8/30/2016

Consolidated Budget Status ReportBudget versus Commitments and Expenditures for Multiple Projects (created 6/9/2016 8:54 am)

Budget vs. Commitments and Expenditures

Measure G

Expenditures

Project

No. Project Name Total Budget

Total

Commitments

Remaining

Against Budget

Total

Expenditures

Remaining

Against Budget

Measure G

Expenditures

Admin G Administrative Control - Program Costs for Measure G 12,878,934 5,293,121 7,585,813 5,264,529 7,614,405 5,255,034

ACTIVE PROJECTS1F Colton High School - CHS New Math & Science Bldg. 17,871,431 17,606,504 264,927 17,543,393 328,039 3,455,991

1N Bloomington High School - BHS Stadium Renovation 9,811,718 2,513,901 7,297,817 858,210 8,953,508 549,993

2A Crestmore Elementary - Crestmore Modernization 8,606,980 8,253,285 353,695 8,231,765 375,215 7,985,285

62 Bloomington High School - BHS Baseball Fields Renovation 495,000 57,105 437,895 37,671 457,329 37,671

PLANNED PROJECTS1M Colton High School - CHS Stadium Renovation & Expansion 6,897,778 1,416,039 5,481,739 751,538 6,146,239 513,201

1Q Bloomington High School - BHS Kitchen & MPR Renovation 7,652,418 519,577 7,132,841 519,577 7,132,841 408,927

1R Colton High School - CHS Kitchen & Multipurpose Renvoation 8,308,956 747,187 7,561,769 746,096 7,562,860 637,952

61 Birney, Grand Terrace Elem, McKinley, Grimes, Sycamore Hills,

CMS, THMS - Fire Alarm/Intercom Upgrades 3,415,000 31,870 3,383,130 31,870 3,383,130 31,870

63 Colton Middle School - CMS MPR Modernization 1,000,000 * 101,266 898,734 73,996 926,004 73,996

67 Lewis Elementary School - Lewis Shade Shelter 90,000 21,255 68,745 12,374 77,626 12,374

68 Jurupa Vista Elementary School - Jurupa Vista Shade Shelter 90,000 21,255 68,745 12,169 77,831 12,169

2016-01 Terrace Hills Middle School - Terrace Hills MS Shelter,Parking,

DSA Cert 400,000 40,000 360,000 5,835 394,165 5,835

COMPLETED PROJECTS1E Bloomington High School - BHS New Math & Science Bldg. 13,451,813 13,062,807 389,006 13,062,807 389,006 6,107,850

1E Bloomington High School - BHS Interim Housing 1,569,837 1,472,859 - 1,472,859 96,978 1,468,159

1F Colton High School - CHS Interim Housing 767,228 585,793 181,435 585,793 181,435 585,793

2B D'Arcy Elementary - D'Arcy Modernization 2,120,711 1,387,085 733,625 1,365,971 754,740 1,265

2C Jurupa Vista Elementary - JV Modernization 2,033,599 1,403,905 629,694 1,379,587 654,011 606

2D Lewis Elementary - Lewis Modernization 5,017,223 4,560,592 456,632 4,545,289 471,935 4,382,966

2E Cooley Ranch Elementary - Cooley Ranch Modernization 3,308,182 2,272,534 1,035,648 2,254,960 1,053,222 4,661

2F Grant Elementary - Grant Modernization 6,596,044 6,426,369 169,675 6,412,367 183,677 6,250,824

2G Lincoln Elementary - Lincoln Modernization 5,788,679 5,918,191 (129,512) 5,902,915 (114,236) 5,701,337

2H Reche Canyon Elementary - Reche Canyon Modenziation 1,245,925 774,805 471,120 752,070 493,855 31,900

2I San Salvador - San Salvador Modernization 6,079,687 5,218,273 861,415 5,206,562 873,125 1,326,659

2J Ruth Harris Middle School - RHMS Modernization 3,058,826 2,171,107 887,719 2,148,243 910,583 8,240

11 Grand Terrace High School - GTHS - New High School # 3 151,373,055 143,988,188 7,384,867 143,727,121 7,645,934 17,622,804

27 Joe Baca Middle School - New Middle School #5 49,162,432 43,616,464 5,545,968 43,616,464 5,545,968 24,719,185

35 Jurupa Vista, Reche Canyon, Wilson, BMS - Fire Alarm & Low

Voltage Upgrades 2,167,851 1,914,072 253,778 1,914,072 253,778 1,796,037

Expenditures Budget Commitments

Colbi Technologies Inc. (c) Page 1 of 2 Consolidated Budget Status Report

Colton Joint Unified School District Printed 8/30/2016

Consolidated Budget Status ReportBudget versus Commitments and Expenditures for Multiple Projects (created 6/9/2016 8:54 am)

Budget vs. Commitments and Expenditures

Measure G

Expenditures

Project

No. Project Name Total Budget

Total

Commitments

Remaining

Against Budget

Total

Expenditures

Remaining

Against Budget

Measure G

Expenditures

Expenditures Budget Commitments

37 Colton High School - CHS Pedestrian Bridge Repair 75,062 37,800 37,262 37,800 37,262 37,800

38 Bloomington Middle School - BMS Bldg N Exit Addition 66,152 41,235 24,917 41,235 24,917 41,235

39 D'Arcy Elementary - D'Arcy Fence/Door Improve 59,402 42,813 16,589 42,813 16,589 42,813

40 Jurupa Vista Elementary - Jurupa Drainage Remediation 65,342 19,759 45,583 19,759 45,583 19,759

41 Lewis Elementary - Lewis Basketball Courts/Fence 56,702 37,030 19,672 37,030 19,672 37,030

42 Terrace View Elementary - Terrace View Fire Alarm & Intercom 2,220,500 2,218,099 2,401 2,218,099 2,401 1,913,431

44 Zimmerman Elementary - Zimmerman Fire Alarm & Intercom 5,605,793 4,688,037 917,756 4,682,189 923,604 3,979,230

47 Birney Elementary - Birney Bus Drop/Parking 337,365 312,285 25,080 305,572 31,793 290,692

50 Terrace View Elementary - Parking/Shade Shelter 1,311,696 844,731 466,965 844,731 466,965 844,537

53 Bloomington High School - BHS Painting 744,372 743,865 507 743,865 507 175,000

54 Colton High School - CHS Painting 907,584 907,458 126 907,458 126 313,300

69 Colton High School - Flag Pole at CHS 60,000 32,452 27,548 31,825 28,175 31,825

Totals 342,769,275 281,320,974 61,351,323 278,348,479 64,420,796 96,715,235

AP-Mt. Vernon LLC (rent for Suite 7A) - $122,220 (thru Sept. 2013) Measure B 1,980,940$

Colbi Technologies - $214,625 Measure G

CJUSD Bond Admin Salaries - $280,000 per year approx. (Annual salaries @ 50%) Series A 7,314,866$

Davis Demographics - $112,210 Series B 1,544,816$

Nigro & Nigro - $24,000 ($8,000 per yr @ 3 yrs) Series C -$

NTD Architects (District wide master plan) - $312,200 (Lump Sum Fee) Total 10,840,622$

School Facility Consultants - $156,080 ($240,000 total contract, balance divided with project costs above)

Spectrum Communication (data cables/phones @ Ste 7A) - $14,902 (one time fee)

Seville Construction Services (program management) - $3,206,766.96 Expended Fees (does not include $2,194,803.55

project management cost, which is included in above budgets)

>>Seville Construction: re-negotiated contract as of 09/2011 not to exceed $3,557,342

* $150,000 being contributed by Nutritions Services

School Site (Highlighted project represents change in category from the previous CBOC meeting)

**Program Costs for Measure G Includes the following items: Bond Cash Balance as of 06/09/2016

Colbi Technologies Inc. (c) Page 2 of 2 Consolidated Budget Status Report

MEASURE G CITIZENS' OVERSIGHT COMMITTEE MEETINGCOLTON JOINT UNIFIED SCHOOL DISTRICT ‐ FACILITIES PLANNING AND CONSTRUCTIONConsolidated Budget Status Report  ‐ Tracking LogDate: June 13, 2016

Project No. Category Previous Delta Current Description

1N Budget $8,110,768 $1,700,950 $9,811,718Increased budget to include MP PE building and Arch Entry Per Board Direction

1N Commitment $1,032,011 $1,481,890 $2,513,901 Bleacher Contract/Inspector/Testing Lab Contracts Added1M Commitment $949,869 $466,170 $1,416,039 Added Bleacher Contract63 Budget $840,000 $160,000 $1,000,000 Increased budget to include contribution from Nutr. Svcs

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