Colton Joint Unified School District Commitment to Equal Opportunity      

Minutes March 3, 2014

The Measure G – Citizens’ Oversight Committee met on Monday, March 3, 2014 at 5:30 p.m. at the Board Room, 18829 Orange Street, Bloomington, CA 92316. Opening –Mr. Ayala called the meeting to order at 5:31p.m.

I. CALL TO ORDER – Roll Call – by Elsa Aguilar. Introductions were made.

Members Present (*absent) Ms. Elsa Aguilar – Chair Mr. Jorge Valdez * Mr. Forrest M. John III Mrs. Pamela Valdez Mrs. Laura Morales Mrs. Summer Zamora Jorrin Mrs. Amanda Salazar Staff Members Present Mr. Jaime R. Ayala Mr. Owen Chang Mrs. Joanne Medina Mrs. Katie Orloff

II. APPROVAL OF MINUTES

April 9, 2013 & August 5, 2013 meeting minutes were reviewed and approved, motion by Mrs. Morales, and second by Mrs. Salazar, and carried on a 6-1 vote (Mr. Valdez absent).

III. PUBLIC COMMENT Mrs. Aguilar opened for public comment. No public comment.

IV. OLD BUSINESS

None.

V. NEW BUSINESS New Member Orientation- Mr. Chang

Mrs. Aguilar discussed the position of vice-chair. Mr. Chang presented each member with a binder which included bylaws, agendas, minutes, the annual report, and the audit report. Mr. Chang reviewed the new member orientation powerpoint. Handouts were distributed. (Exhibit A). Additionally an overview of the team, prioritization (identification), master plan, and funding was discussed. Mr. Chang also discussed the upcoming Board Facility workshop scheduled for April 8.

COLTON JOINT UNIFIED SCHOOL DISTRICT Measure G COC - Minutes March 3, 2014 P a g e | 2  

Mr. Ayala discussed property values and the real estate market. Funding is dependent on the economy. An analysis which was conducted a few months ago predicts it will be approximately three years until we can sell more bonds therefore the district is proceeding cautiously. Mr. Chang gave an overview of the completed projects within the last few years and discussed the current projects under construction. Mr. Chang also discussed future planned projects that are in the planning/design phase. Mr. Chang discussed the Colton High School (CHS) and Bloomington High School (BHS) multi-purpose buildings. BHS has been DSA approved and we are currently waiting on CHS which will be approved in April or May. The district will then have 4 years to begin construction. Two different architects were hired for the projects. Mr. Chang briefed the committee on the program outlook discussing the request for qualification (RFQ) process and also the Board of Education priority list. Mr. Chang spoke about the bond audit and the formation of a subcommittee. Mrs. Aguilar already met with the independent auditors last week on behalf of the CBOC. A subcommittee will need to be formed, preferably 3 members to review the audit results, and then provide an annual report to the Board of Education. Additionally there is a new education code for the bond oversight committee. Members will now be able to serve three consecutive terms instead of two. The amended bylaws will require Board approval.

VI. FINANCIAL REPORT Mr. Chang reviewed the consolidated budget status report (Exhibit B).

VII. MEMBER COMMENT

Mrs. Morales nominated Mrs. Zamora Jorrin for vice-chair. Mrs. Zamora Jorrin accepted.

VIII. NEXT MEETING – (Quarterly) Mrs. Medina will be in contact with the members for the next meeting date. Next

meeting will be scheduled in June. Bylaws will be added to the agenda for the next meeting.

IX. ADJOURNMENT

There being no further business, the Measure G Citizens’ Oversight Committee meeting was adjourned at 6:32 p.m.

COLTON JOINT UNIFIED SCHOOL DISTRICTExhibit A

MEASURE G MEASURE G MEASURE G MEASURE G CITIZENS’ BOND OVERSIGHT COMMITTEECITIZENS’ BOND OVERSIGHT COMMITTEE

NEW MEMBER ORIENTATIONNEW MEMBER ORIENTATIONNEW MEMBER ORIENTATIONNEW MEMBER ORIENTATION

CAPITAL IMPROVEMENT PROGRAMMarch 3, 2014

AGENDA

District Mission and Measure G

CJUSD Capital Improvement Program (CIP)

Program Review and UpdatesProgram Review and Updates

Program Outlook

CAPITAL IMPROVEMENT PROGRAM

District Mission

The Mission of the Colton Joint Unified School District, a team of caring employees dedicated to the education for children, is to ensure each student learns the academic knowledge and skills necessary to thrive in college or in the workforce and be responsible, productive citizens by providing engaging, p , p y p g g g g,challenging, and enriching opportunities and specialized programs in a safe environment in partnership with students, families and our diverse communitiesfamilies and our diverse communities. 

CAPITAL IMPROVEMENT PROGRAM

Measure G

Measure “G” repairs, improves, and builds more schools to reduce overcrowding and attract quality teachers in every community and every school in the Colton Joint Unified School District. EVERY school benefits!Unified School District.  EVERY school benefits!

CAPITAL IMPROVEMENT PROGRAM

PROGRAM TEAMPROGRAM TEAM

Board of Education

INITIATION / DIRECTIONINITIATION / DIRECTION

CAPITAL CAPITAL IMPROVEMENT

PROGRAM

District Facilities

Citizens’ Bond

Oversight Committee

RECOMMENDATION/RECOMMENDATION/EXECUTIONEXECUTION

VERIFICATIONVERIFICATION

Team Committee

CAPITAL IMPROVEMENT PROGRAMCJUSD FACILITIES TEAMCJUSD FACILITIES TEAM

Board of Education

Mr. Frank Ibarra – PresidentMr. Pilar Tabera – Vice President

Mrs. Patt Haro – ClerkMr. Randall Ceniceros

Mr. Dan FloresMr. Roger Kowalski

Mrs. Joanne E. Thoring-Ojeda

Superintendent

Jerry AlmendarezSuperintendent

Bond Oversight Committee

Ms. Elsa Aguilar – ChairMr. Forrest M John III

Jaime AyalaAssistant Superintendent

Business Services DivisionMrs. Laura Morales

Mrs. Amanda SalazarMr. Jorge Valdez

Mrs. Pamela ValdezMrs. Summer Zamora Jorrin

Facilities, Planning & Construction

Owen ChangDirector

Kasey KubotaAdmin Asst. 1

Craig SandiferFacilities Project Manager

Becky JoinerFiscal Analyst

CAPITAL IMPROVEMENT PROGRAM

Previous Board Direction

PROJECT IDENTIFICATION/ PRIORITIZATIONPROJECT IDENTIFICATION/ PRIORITIZATION

Previous Board Direction

Site Administration Request

Sig ifi t D f d M i t & R iSignificant Deferred Maintenance & Repairs

Division of State Architect Approval

F ili i M Pl N d AFacilities Master Plan Needs Assessment

o Key Planning Issues: Fire Life and Safety, Access, Structural

Equity among siteso Equity among sites

Funding Availability /Eligibility of Matching State Funds

Demographics/Enrollment AnalysisDemographics/Enrollment Analysis

State Agency Mandates

CAPITAL IMPROVEMENT PROGRAM

Develop Educational SpecificationsFACILITIES MASTER PLANFACILITIES MASTER PLAN

p pBased on meeting with staff and community.

Assessment of District FacilitiesR i diti f i ti f ilit d b ildi tReview condition of existing facility and building systems.

Input from District Maintenance & Operations, IT and other departments.Identifies Facilities needsDemographic AnalysisIdentifies possible solutions (Transformations)Identifies possible fundingIt does not specify a particular project

‐‐‐‐ ThereThere isis alwaysalways moremore needneed thanthan fundingfunding ‐‐‐‐

PROGRAM REVIEW/ UPDATE

FUNDINGFUNDING

FUNDING SOURCE ANTICIPATED RECEIVED

M B (2001) $113000000 $113000000*Measure B (2001) $113,000,000 $113,000,000*

Measure G (2008) $225,000,000 $102,837,000

STATE MATCH (B and G) $133000000 $125217253STATE MATCH (B and G) $133,000,000 $125,217,253

Fund 25 (Redevlop/Developer Fees)

$ 14,487,315 $14,487,315

TOTAL $485487315 $355541568TOTAL $485,487,315 $355,541,568

*Includes approximately $11 million in interest earnedIncludes approximately $11 million in interest earned

PROGRAM REVIEW/UPDATE

Measure Measure G G -- $225 Million$225 Million

40%(A&B)55%

Series A & B ($91M)

S i C ($11 9 M)(A&B)55%(REMAINING)

Series C ($11.9 M)

REMAINING BOND CAPACITY ($122 1 M)

5%(C)

CAPACITY ($122.1 M)

Series A,B,C = $102.9 Million

PROGRAM REVIEW/UPDATEMajor  Completed ProjectsMajor  Completed Projects

NEW CONSTRUCTION PROJECT PROJ. EXPENDITURE MEASURE G

GRAND TERRACE HIGH SCHOOL – INCREMENT 1 &2 $143,547,321 $17,596,475

JOE BACA MIDDLE SCHOOL $43,756,527 $24,768,026

Colton High School Math & Science Building $16 942 186 $4 038 824Colton High School Math & Science Building $16,942,186 $4,038,824

Bloomington High School Math & Science Building $14,529,757 $7,570,099

SUBTOTAL $218,775,791 $53,973,424

LARGE MODERNIZATIONLARGE MODERNIZATIONPROJECT PROJ. EXPENDITURE Measure G* 1

Crestmore Elementary $8,005,025$7,594,982

Grant Elementary $6,312,696 $6,151,152

Lewis Elementary $4,447,212 $4,284,890

Lincoln Elementary $5,537,367 $5,335,789

SUBTOTAL $24 302 300 $23 366 813SUBTOTAL $24,302,300 $23,366,813

*AMOUNT SHOW IS CURRENT EXPENDITURE AS OF 3/3/2014 AND DOES NOT REFLECT COMPLETE PROJECT COST.1    APPLICATIONS SUBMITTED TO STATE FOR FUTURE STATE SCHOOL FACILITIES PROGRAM.  ANY FUTURE STATE BOND 

MATCH RECEIVED WILL REPLENISH MEASURE G FUND.  

PROGRAM REVIEW/UPDATE

UNDER  CONSTRUCTIONUNDER  CONSTRUCTIONSMALL MODERNIZATIONPROJECT Measure B/Fund 25

BUDGETMEASURE G

(Budget)

Reche Canyon Elementary $1,218,525 $27,400

San Salvador Preschool $4 204 687 $1 875 000San Salvador Preschool $4,204,687 $1,875,000

SUBTOTAL $5,423,212 $1,902,400

SCOPE OF WORK

San Salvador ElementaryModernization of 4 classrooms, replace 7 portables, MPR upgrades, lunch , p p , pg ,shelter, new site power upgrade, fire alarm upgrade, New PA, parking lot improvements addition, and ADA upgrades

Reche Canyon ElementaryE d ki l t ki l t h d t t d it d i fiExpand parking lot, new parking lot shade structure, upgrade site drainage, fire alarm upgrade, ADA upgrades,

PROGRAM REVIEW/UPDATE

Planning / DesignPlanning / DesignPLANNING

O C G COPROJECT BUDGET COMMENT

Zimmerman HVAC/Fire Alarm Upgrade $5,000,000 Construction 2014

Terrace View HVAC/Fire Alarm Upgrade $2,000,000 Construction 2014

Crestmore, Lewis, Lincoln, Grant ADA Upgrade $800,000 Construction 2014-2015

Bloomington High School Multi-Purpose Building $692,418 Approved For Design Only

Colton High School Multi-Purpose Building $773,956 Approved For Design Only

SUBTOTAL $9,266,374

PROGRAM OUTLOOK

FundingFunding SourceSource BalanceBalanceFund 21 (Measure A & B) $8,421,125

Fund 35 $2,632,978

Estimated Fund Balance in Q4 of 2015* $11,054,103$ , ,

* Projected fund balance in Q4 - 2015 after completion of Group 2/3 small modernization projects Zimmerman Elementary HVAC and Fire Alarm Upgrade Terrace View Elementaryprojects, Zimmerman Elementary HVAC and Fire Alarm Upgrade, Terrace View Elementary HVAC/Fire Alarm Upgrades, and Crestmore, Lewis, Lincoln, and Grant ADA upgrade.

PROGRAM OUTLOOK

Utilizes existing funds – No new funds anticipated*

State Bond is depleted. OPSC is accepting fundingapplications for future School Facilities Programapplications for future School Facilities Program.

Additional State school construction bond is needed.Additional State school construction bond is needed.

Need increase in assessed valuation prior to anotherlocal bond issuance.

* Matching Funds are being pursued for some modernization projects and may g g p p j ybe available for some future projects. Additional funding opportunities are always being explored.

PROGRAM OUTLOOK

BoardBoard Priority List (Previously Approved in 2012)Priority List (Previously Approved in 2012)

ProjectsProjects Estimated Estimated BudgetBudget

DurationDuration NotesNotes

•CMS athletic fields (RDA funds)

$840,000 1 year +/- RFQ Developed. Conceptual Rendering Provided

•CHS athletic fields $1,050,000 1 year +/- RFQ Developed(RDA funds)

, , y

•BHS baseball fields $490,000 1 year +/- RFQ Developed

•Athletic fields in Grand Terrace (RDA funds)

$840,000 1 year +/- RFQ Developed

•CHS locker room restroom weight $6 160 000* 2 years +/ RFQ Developed•CHS locker room, restroom, weight room

$6,160,000 2 years +/- RFQ Developed

•BHS Stadium $7,840,000* 2 years +/- RFQ Developed

•CMS Multi-Purpose Building $840,000 2 years +/- RFQ for Architectural Services – Further scoping needed

•CHS Multi-Purpose Building $9,400,000* 1.5 years +/- In DSA for review

•BHS Multi-Purpose Building $7,400,000* 12-16 months DSA Approved

Estimated Total Budget Pending Projects

$34,860,000Projects

* Rough Estimate of Total Project Cost – Board Priority Approval for Design Only

PROGRAM OUTLOOK

Facilities workshop scheduled with Board of Education on April 8, 2 014

RECOMENDATIONRECOMENDATIONProject Estimated Cost NotesBHS Stadium (Design Only) $500,000 Estimated Cost for Design Only

CHS Stadium/Locker Room/Wt. Room/Toilet (Design Only)

$450,000 Estimated Cost for Design Only

BHS Baseball Field $490,000 Estimated Budget

CHS Athletic Fields (RDA Funds) $1,050,000 Estimated Budget

Fire Alarm/Intercom Upgrade at Ruth Grimes, McKinley, Birney, Terrace Hill Middle School, Grand Terrace Elementary

$2,750,000 Estimated Budget

y

Washington Alt HS Modernization (or alternative campus not yet modernized)

$350,000 Planning and Design Only

Program Contingency $5,464,103 Shade Shelter, Marquee Signs, Curb A l Fi Al I t S itAppeal, Fire Alarm, Intercom, Security Improvements, Unforeseen Conditions.

Total Estimated Cost $11,054,103

Colton Joint Unified School District Printed 3/3/2014

Consolidated Budget Status ReportBudget versus Commitments and Expenditures for Multiple Projects (created 3/3/2014 12:40 pm)

Budget vs. Commitments and Expenditures

Project No. Project Name Total Budget Total Commitments % Budget

Committed Total Expenditures

% Budget

Spent

Remaining Against

Budget

Admin G Administrative Control - Program Costs for Measure G** 12,878,934 5,147,820 40.0% 5,053,158 39.2% 7,825,776

ACTIVE PROJECTS1F Colton High School - CHS New Math & Science Bldg. 17,871,431 16,406,233 91.8% 16,356,393 91.5% 1,515,039

2A Crestmore Elementary - Crestmore Modernization 8,606,980 8,362,008 97.2% 8,183,356 95.1% 423,624

2B D'Arcy Elementary - D'Arcy Modernization 2,120,711 1,416,285 66.8% 362,501 17.1% 1,758,210

2C Jurupa Vista Elementary - JV Modernization 2,033,599 1,567,136 77.1% 557,052 27.4% 1,476,546

2D Lewis Elementary - Lewis Modernization 5,017,223 4,499,390 89.7% 4,387,700 87.5% 629,523

2E Cooley Ranch Elementary - Cooley Ranch Modernization 3,308,182 2,352,097 71.1% 499,579 15.1% 2,808,603

2F Grant Elementary - Grant Modernization 6,596,044 6,312,696 95.7% 6,213,328 94.2% 382,716

2G Lincoln Elementary - Lincoln Modernization 5,788,679 5,797,756 100.2% 5,586,261 96.5% 202,418

2H Reche Canyon Elementary - Reche Canyon Modenziation 1,245,925 900,026 72.2% 234,858 18.9% 1,011,066

2I San Salvador - San Salvador Modernization 6,079,687 4,229,073 69.6% 690,187 11.4% 5,389,500

2J Ruth Harris Middle School - RHMS Modernization 3,058,826 2,280,124 74.5% 404,792 13.2% 2,654,034

27 Joe Baca Middle School - New Middle School #5 49,162,432 44,250,694 90.0% 42,923,437 87.3% 6,238,995

PENDING PROJECTS1M Colton High School - CHS Stadium Renovation & Expansion 4,325,000 251,838 5.8% 251,838 5.8% 4,073,162

1N Bloomington High School - BHS Stadium Renovation & Expansion 5,600,000 321,718 5.7% 321,718 5.7% 5,278,283

1Q Bloomington High School - BHS Kitchen & Multipurpose Renovation 7,652,418 637,237 8.3% 519,577 6.8% 7,132,841

1R Colton High School - CHS Kitchen & Multipurpose Renvoation 8,308,956 885,558 10.7% 728,268 8.8% 7,580,688

42 Terrace View Elementary - Terrace View Fire Alarm & Intercom 549,930 188,825 34.3% 76,662 13.9% 473,268

44 Zimmerman Elementary - Zimmerman Fire Alarm & Intercom 1,700,000 602,213 35.4% 443,382 26.1% 1,256,618

COMPLETED PROJECTS1E Bloomington High School - BHS New Construction Interim Housing 1,569,837 1,472,859 93.8% 1,472,859 93.8% 96,978

1E Bloomington High School - BHS New Math & Science Bldg. 13,451,813 13,086,289 97.3% 13,056,898 97.1% 394,915

1F Colton High School - CHS New Const. Interim Housing 767,228 585,793 76.4% 585,793 76.4% 181,435

11 Grand Terrace High School - GTHS - New High School # 3 151,373,055 144,186,923 95.3% 143,707,763 94.9% 7,665,292

35 Jurupa Vista, Reche Canyon, Wilson, BMS - Fire Alarm & Low Voltage Upgrades 2,167,851 1,914,072 88.3% 1,914,072 88.3% 253,778

47 Birney Elementary - Birney Bus Drop/Parking 337,365 312,285 92.6% 305,572 90.6% 31,793

50 Terrace View Elementary - Terrace View Parking/Shade Shelter 1,311,696 844,731 64.4% 844,731 64.4% 466,965

1J Terrace View Elementary - Terrace View Modernization 337,528 337,528

1K Washington High School - Washington Modernziation 251,090 251,090

1L Zimmerman Elementary - Zimmerman Modernization 313,556 313,556

3A Birney Elementary - Birney Modernization 28,600 28,600

3B Grand Terrace Elementary - Grand Terrace Modernizaiton 27,064 27,064

3C McKinley Elementary - McKinley Modernization 24,812 24,812

3D Wilson Elementary - Wilson Modernization 29,403 29,403

3E Grimes Elementary - Grimes Modernization 27,747 27,747

Expenditures Budget Commitments

Colbi Technologies Inc. (c) Page 1 of 2 Consolidated Budget Status Report

Colton Joint Unified School District Printed 3/3/2014

Consolidated Budget Status ReportBudget versus Commitments and Expenditures for Multiple Projects (created 3/3/2014 12:40 pm)

Budget vs. Commitments and Expenditures

Project No. Project Name Total Budget Total Commitments % Budget

Committed Total Expenditures

% Budget

Spent

Remaining Against

Budget

Expenditures Budget Commitments

3F Terrace Hills Middle School - THMS Modernization 191,615 191,615

3G Bloomington Middle School - BMS Modernization 277,880 277,880

3I Colton Middle School - CMS Modernization 664,754 664,754

3K Colton Middle School - CMS New Construction 277,063 277,063

3L Terrace Hills Middle School - THMS New Construction 194,232 194,232

3N Slover Mt. High School - Slover Mtn. Modernization 31,347 31,347

34 School # 30 - Cedar/Santa Ana Ave. - School # 30 - Cedar/Santa Ana Ave. 6,782 6,782

Totals 322,883,800 271,495,151 84.0% 258,365,206 80.0% 67,202,067

AP-Mt. Vernon LLC (rent for Suite 7A) - $122,220 (thru Sept. 2013)

Colbi Technologies - $165,625 (1 time capacity increase)

CJUSD Bond Admin Salaries - $275,000 (average Annual salaries @ 50%, since 10/11)

Davis Demograohics - $44,052 (2 yr contract)

Nigro & Nigro - $24,000 ($8,000 per yr @ 3 yrs)

NTD Architects (District wide master plan) - $312,200 (Lump Sum Fee)

School Facility Consultants - $156,080 ($240,000 total contract, balance divided with project costs above)

Spectrum Communication (data cables/phones @ Ste 7A) - $14,902 (one time fee)

Seville Construction Services (program management) - $3,206,766.96 Expended Fees (does not include $2,194,803.55 project

management cost, which is included in above budgets)

>>Seville Construction: re-negotiated contract as of 09/2011 not to exceed $3,557,342

Bond Cash Balance as of 03/03/2014

Measure B 969,243$

Measure G

Series A 16,106,070$

Series B 3,871,061$

Series C 1,110$

TOTAL 20,947,484$

**Program Costs for Measure G Includes the following items:

Colbi Technologies Inc. (c) Page 2 of 2 Consolidated Budget Status Report