dallas, tx debbi broughton. topics that we will review new accounts payable cash receipts...

DALLAS, TXDEBBI BROUGHTON

Topics That We Will ReviewNew Accounts PayableCash Receipts EnhancementsBank Reconciliation Enhancements Purchase OrdersScheduled Delivery EnhancementsOrder Entry EnhancementsQuick Build ProgramsThe DispatcherElectronic Filing

ACCOUNTS PAYABLE2013 CylTech release

New Features include:Completely redesignedAll on one screenInvoices can be paid with check, bank debit, credit

card or cash.Fixed and variable recurring entriesAutomatically saves an electronic version of the

purchase journal and check registerRetention copy of check. More invoices can be paid

on one check without voiding checks

New AP Checks Required

To order checks contact Connie Cates with Shreve Print:

318-798-3132

shreveprint@bellsouth.net

Let‘s take a look

Any Questions?

Cash Receipts Enhancements2015 Release

Cash Receipts Entry – changed to have 10 different payment types. This includes check, cash, Visa, Mastercard, Discover, American Express, Diners Club, JCB, Electronic Deposit and Wire Transfer.

The Cash Receipts Listing will list each type separately.

It is recommended to separate check batches from credit card batches.

NEW – Deposit slip

Cash Receipts UpdatePosts the deposits to the bank reconciliation

file.An option was added to determine what bank

number is used for deposit. This can be helpful if credit cards are deposited into a separate account.

Each type of transaction is listed as a separate deposit. American Express transactions are grouped together as one deposit. Visa and MC are grouped together as a deposit. Checks are still listed as one deposit.

Let’s take a look!

Any Questions?

Bank Reconciliation Enhancements

Graphical version

Bank transactions can be written to General Ledger

Cash receipts deposits update to bank reconciliation (2015 release)

GL Payee/Description

Let’s take a look at Bank Reconciliation

Any Questions?

Purchase OrdersNew Features

All on one screen.Purchase orders and Inventory receipts are

updated individually instead of in a batch mode.Purchase orders can be emailed or faxed to the

vendorNew format for purchase orderThe AP invoice can be created from the PO

screen. The pricing can be verified at this time.

Purchase Orders

PO can be designed to have a custom header and footer

Let’s take a look

Any Questions?

Scheduled Deliveries

Rewritten in graphical format

Deliveries can be scheduled:WeeklyBi-weeklyDays of the week (i.e. Monday, Wednesday,

Friday)Days of the monthDays between visits (i.e. 10 days between visits)

Let’s take a look

Any Questions?

User Security optionsGeneral Features

Added features include:

Customer Service Full Access – WRQUICK_M allows all fields to be changed.

AP Bank Reconciliation Access – Only users that have this flag set will see the bank reconciliation program from the new AP screen.

PO Item Quick Build Access – Turns on the feature to for the user to be able to build inventory items from the PO screen.

Inventory Inquiry Change Order Quantity/Reorder Point- Allows a feature to be turned on for the user to change these inventory fields from the Inventory Fast Inquiry screen

Inventory On Hand Changes Allowed – Allows a user to change the inventory master file on hand amount

General features

Order Entry Enhancements

Acutrax interface – this will write transactions to the Acutrax serial number.

Security feature was added that does not allow the operator to change list price.

Option added to the user’s security profile that will turn on feature to capture email addresses.

Order Entry features

Quick Build Programs

Customer quick entry – WRQUICK_M

Cylinder quick entry – WIQIK_M

Inventory quick entry – INQIK_M

WRQUICK_M

WIQIK_M

INQIK_M

Let’s take a look

Any Questions?

The Dispatcher

This program interfaces with the iPhone app.

It sends orders to the iPhone

Let’s take a look

Any Questions?

Electronic Filing

Saving reports to PDF saves paper and storage.

Can be saved to folders on shared drive for easy access.

Reports can be emailed

Other New Programs

OEAUDIT_Q – shows detail audit of delivery tickets

WI411_Q - Cylinder audit query

The Finalizer – Easier way to change delivery tickets to invoices