2016 sponsorship opportunities - tsae › ... › 2016_tsae_sponsorship_opportunities.pdf2016...

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2016 SPONSORSHIP OPPORTUNITIES TSAE is one of the leading Society of Association Executives in the country with over 1,000 association professionals who represent Texas based associations and societies, as well as corporations and firms that provide services to associations. By joining forces with TSAE your company gains prestige and respect in the marketplace and increases its visibility and connection to the greater association market. NEW! TSAE is thrilled to offer some new opportunities for sponsors and association executives to connect and have a great experience at our various events! TSAE is also introducing a new event, the TSAE Open at Topgolf. The TSAE Open is an exciting golf and bingo event all about networking and having fun. The outing will be held in a casual and interactive environment at Topgolf Austin and take place in lieu of the Summer Break event. 2016 ANNUAL PARTNERS PROGRAM TSAE Annual Partner Levels of Recognition, according to minimum annual investment, are:

CEO Strategies Partner – Sold to Fort Worth CVB

Gold - $15,000

Silver - $10,000

Bronze - $7,500

Table of Contents

Tech Talks Pages 2-5

TSAE Open at Topgolf Pages 6-8

New Ideas Annual Conference Pages 9-11

Celebration Luncheon 2

President’s Email Page 12

Learn @ Lunch Page 13

Board of Directors Meetings Page 14

Sponsor Commitment Form Page 15

**All 2015 Incumbent Sponsors have the right of first refusal on the same 2016 sponsorship.**

Growing

Professionals

Growing

Associations

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2016 TSAE Tech Talks Conference Sponsor & Exhibitor Opportunities

TSAE’s Tech Talks is a one-day conference targeted to association and nonprofit professionals who work in technology, administration, finance, communications, marketing, membership or other related areas. Tech Talks provides mid-management and CEO level professionals with a place to enhance their knowledge of technology-focused solutions that will improve office efficiency, reduce costs, increase revenue, improve communications, enhance membership and streamline processes.

Date: March 31, 2016 Location: Texas Computer Education Association (TCEA) Conference Center in Austin

Highlights of the Event include:

200-250 attendees

One Keynote presentation – breakfast

Interactive Luncheon Event with Technology Trivia – New!

Twelve educational sessions

Exhibit space for 10 companies with 2+ hrs of visit time and 5 minute information quick pitches – New!

Event Gamification to enhance attendee engagement – New!

Schedule-At-A-Glance (Times are subject to change)

7:30 a.m.

Registration Begins

7:30 a.m. – 9:00

a.m.

Visit with Exhibitors / Photo Headshots / Event Gamification / Morning Coffee

9:00 a.m.

Keynote Speaker and Breakfast: Crystal Washington – Practical Practices for

Google Docs

10:00 a.m.

Visit with Exhibitors/Networking Break

10:15 a.m.

(4 Concurrent Sessions) Breakout Sessions

11:30 a.m.

Exhibitor Informational Quick Pitches

12:00 p.m.


12:30 p.m.

Interactive Lunch and Technology Trivia Challenge Led by “Geeks Who Drink”

1:45 p.m.


3:00 p.m.


3:15 p.m.


4:30 p.m.

Event Close

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2016 Tech Talks Sponsor Opportunities

Exclusive Breakfast Keynote Sponsor** - $5,000

Introduce Breakfast Keynote Speaker Crystal Washington (not a sales pitch)

Full page ad in conference program

Logo branding on all print, online and onsite promotions(including conference

app)

Logo branding at one keynote luncheon table

Company mention in event gamification

Two event registrations

Exclusive Luncheon & Technology Trivia Event Sponsor** - $5,000 NEW!

Introduce Luncheon Facilitator and Technology Specialists “Geeks Who Drink” (not a sales pitch)

Full page ad in conference program

Logo branding on all print, online and onsite promotions (including conference app)



Two event registrations

Badge Holder & Lanyard Sponsor** - $3,500

Exclusive logo branding on conference badge holder & lanyard distributed to all attendees

Company logo and description in exclusive “Industry Resource Guide” in conference program




One event registration

Education Sponsor** - $3,000 – 1 SOLD, 3 sponsorships still available

Introduce 3 breakout education sessions during the day (not a sales pitch)






Photo Headshot Sponsor** - $3,000 NEW!

Company logo branding on professional, digital photo headshots

Face-time greeting attendees as they line up to take professional headshot






Coffee Connection Sponsor** - $3,000 NEW!

Exclusive logo branding on morning coffee cup sleeves

Face-time greeting attendees as they get their morning cup of coffee

Half page ad in conference program





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Tech Talks Sponsor Opportunities – cont’d.

Webinar Sponsor** - $3,000 NEW!

TSAE will offer a complimentary “bonus” webinar, presented by Beth Z, a.k.a. “Your

Nerdy Best Friend,” that will be available after the event, to all attendees

Sponsor recognition with voiceover on opening slide of webinar

Logo recognition on host webpage for webinar

Name or logo recognition on all promotional emails about webinar

Sponsor recognition with complimentary book, authored by Beth Z, given to

first 50 attendees who sign up for webinar. Sponsor may provide promotional

piece to be inserted in all 50 books.

Name recognition on reservation confirmation email sent to webinar attendees





Conference Tote Bag Sponsor** - $2,500 NEW!

Logo branding on conference tote custom designed and silk screened on site

Face-time distributing custom silk-screen designed conference tote to attendees






Conference Program Sponsor** - $2,000

Logo branding on conference notepad pages

Half page ad in conference program





Exhibitor - $2,000 (available only to technology companies) – 5 SOLD, 5 still available

Modular Display Kiosk with counter and elevated back wall

2+ hours of dedicated “visit with exhibitors” time

Dedicated five minute company informational quick pitch




Active inclusion in event gamification to enhance engagement with attendees


**Please note that the sponsorship does not include an exhibitor

space. Organizations that commit to a sponsorship, may purchase an

exhibitor space at a reduced rate of $1,500.

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2016 Tech Talks Sponsor Opportunities Overview: In addition to the above listed sponsorship specific deliverables, each sponsorship includes the following deliverables:

Scheduled Communications about Tech Talks:

Front page of TSAE website from January 1, 2016 - March 31, 2016

Standalone Tech Talks web page live from January 1, 2016

Registration brochure mailed to 2,000+ potential attendees

Three (3) mentions in monthly President’s Email, extensive email promotion of event

Signage and conference program

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DELIVERABLENumber of complimentary event registrations 2 2 1 1 1 1 1 1 1 1

Logo branding - print, online, on-site x x x x x x x x x x

Logo branding - one keynote luncheon table x x x x x x x x x x

Event gamification - company mention x x x x x x x x x

Industry Resource Guide listing x x x x x

Full page ad x x

Half page ad x x

Event gamificaiton activation - active inclusion x

Exhibitor space x

Dedicated 5 minute quick pitch x

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2016 TSAE Open at Topgolf

Sponsor Opportunities

The TSAE Open is a new, exciting golf and bingo event all about networking and having fun. The outing will be held in a casual and interactive environment at Topgolf, the ultimate venue for fun for any skill level (www.topgolf.com). This entertaining afternoon offers association executive and affiliate members the opportunity to engage in a round of team golf, learn a few tips from a golf pro (or even compete against one), take a swing at several individual golf games, play a few games of bingo. and relax with TSAE friends! TSAE has reserved an entire floor at Topgolf, where all the activities will be centrally located! All attendees will start off by playing in one round of team golf and then will have the chance to win prizes at the many contests throughout the afternoon. Everyone will have the opportunity to mingle, grab a bite to eat and drink, take in a little fresh air outside at the covered golf bays and seating areas, cool off inside the “clubhouse” room, and just have fun! Date and Time: May 17, 2016 Time: 2 p.m. – 5:30 p.m. Location: Topgolf Austin Highlights of the Event include:

200-225 attendees

Team play and individual golf games – all centrally located

Prizes for interactive games

Golf and Bingo for all

Outdoor and indoor venue

Schedule-At-A-Glance (Times are subject to change)

2:00 p.m.

Registration Opens

2:00 – 2:30 p.m.

Bingo with prizes

2:30 p.m.

Welcome remarks

2:35 p.m.

Topgolf U Demonstration & Tips for all

2:45 – 4 p.m.

Team golf play (Teams consist of 6. One team of 6 per golf bay)

4 – 5:15 p.m.

Bingo with prizes & Individual golf games

5:15– 5:30 p.m.

Closing Remarks & Prizes

http://www.topgolf.com/

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2016 TSAE Open at Topgolf Sponsor Opportunities

Clubhouse Sponsor - $7,500

Exclusive sponsor of TSAE Open Clubhouse**

Exclusive operator of all Bingo games, including calling numbers and

announcing winners. Between five and seven games to be played

throughout the event.

Exclusive provider and presenter of prizes to Bingo winners. Five to

seven small, affordable prizes.

Opportunity to greet all attendees into the clubhouse

Logo and/or name branding of Clubhouse and Bingo area

Logo and/or name branding on Bingo cards

24 event tickets - 4 teams of 6 during team play

Name branding on four bays

Logo/name branding on all print, online and onsite promotions

** TSAE Open Clubhouse is the Topgolf Signature Function Room that opens up to the golf bays.

Food, bar and Bingo are all located in the Clubhouse. Bar will have some Sip and Grip Sponsor

logo/name branding.

Topgolf U (University) Sponsor - $5,500

Exclusive Sponsor of Topgolf U / Pro School including:

Topgolf U Demonstration & Tips for all. Presentation to take place at beginning of event.

Topgolf U Bay (2 bays) – Pro quick tips and analysis for individuals available at 2 bays

Walk the Tee Line – Topgolf Instructor walks the tee line of all golf bays to offer on-the

spot tips and instruction during play

Name branding of Topgolf U Bays

Sponsor branded caddie bibs for up to 4 staff

24 event tickets - 4 teams of 6 during team play

Name branding of four bays (Topgolf U bays included in the total 4)

Logo/ name branding on all print, online and onsite promotions

Sip & Grip Sponsor - $5,500

Exclusive Beverage sponsor

Distribute beverage tokens (two per person) to attendees as they check in at registration.

Distribute branded koozie to all attendees

Name branding of Bar area in TSAE Open Clubhouse

12 event tickets – 2 teams of 6 during team play

Name branding of two bays

Log/name branding on all print, online and onsite promotions

Beat the Pro Game Sponsor - $3,500

Exclusive sponsor of “Beat the Pro” golf game available during individual golf games period

Opportunity to provide prize(s) to game participants***

Name branding of “Beat the Pro” bay

6 event tickets – 1 team of 6 during team play


***TSAE will provide one $50 prize to attendee with best record. Sponsor may provide additional prizes.

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TSAE Open at Topgolf Sponsor Opportunities –

cont’d.

Top Drive Game Sponsor - $3,500

Exclusive sponsor of “Top Drive” golf game available during individual

golf games period


Name branding of “Top Drive” bay




Closest to the Pin Game Sponsor - $3,500

Exclusive sponsor of “Closest to the Pin” golf game available during individual golf games period


Name branding of “Closest to the Pin” bay




Top Pressure Game Sponsor - $3,500

Exclusive sponsor of “Top Pressure” target golf game available during individual golf games

period


Name branding of “Top Pressure” bay




Team Sponsor - $1,250 (20 available)


Name branding of team golf bay

Recognition as team sponsor in all print, online and onsite promotions

2016 SPONSORSHIP OPPORTUNITIES OVERVIEW: In addition to the above listed sponsor specific benefits, each sponsorship includes the following benefits:

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Sip

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Beat th

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Top D

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DELIVERABLENumber of complimentary event tickets 24 24 12 6 6 6 6 6

Number of name branded golf bays 4 4 2 1 1 1 1 1

Particpant in team golf play x x x x x x x x

Logo/name branding - print, online, on-site x x x x x x x x

Branding of individual golf game or activity x x x x x x

Branding in TSAE Open Clubhouse x x

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2016 TSAE New Ideas Annual Conference Sponsor Opportunities

New Ideas Annual Conference is TSAE’s premier event. New Ideas brings together more than 450 association executives, mostly CEO’s and executives, and suppliers from all aspects of association management. Attendees share their knowledge with peers at unique and entertaining social gatherings, discover new ways to tackle their biggest challenges through expert-led education and engage with people. From thought-provoking education, unique networking opportunities, and unforgettable excursions…this Annual Conference provides the perfect environment for “New Ideas” to materialize! Dates: September 11-13, 2016 Location: San Antonio, TX Hyatt Regency San Antonio Riverwalk

In addition to Sponsor Specific Benefits, all 2016 New Ideas Sponsorships

include the following Standard Deliverables:

One complimentary registration to New Ideas Annual Conference

Logo / name placement on event signage

Logo / name placement in on-site conference program

Logo / name placement on TSAE New Ideas Annual Conference webpage.

Logos will include link to sponsor website.

Logo / name inclusion on sponsor page of mobile app

Logo / name placement in Post Conference Association Leadership magazine

thank you ad

One comp membership in TSAE through April 30, 2017

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2016 New Ideas Sponsor Opportunities Networking Sponsor - $12,500 - SOLD

Exclusive sponsor of Sunday TSAE Boar Luncheon

Provide welcome comments

Two company representatives attend luncheon

Option to provide small gift to board (sponsor selects and pays for gift)

Exclusive award presented on stage at Awards Luncheon

30 second comments for award recipient

One reserved table at luncheon

Exclusive sponsor of Ambassador Program for first time attendees (Approx. 100 attendees)

Option to welcome first timers at Sunday Orientation

Name recognition in all communications and on-site signage about Ambassador program

Exclusive sponsor of Sunday night “New Member / First Timer Reception”

Provide welcome comments

Branding of Premier Conference Tote Bag

Full page ad on back cover of on-site Conference Program

One additional comp registration to Annual Conference

Learning Lounge Sponsor (2 available) - $7,500

Co- sponsor of Learning Lounge

Co-host of “Ten Minute Takeaway” sessions in the Learning Lounge.

Logo branding in the Learning Lounge

One reserved table at Monday Awards Luncheon

Branding of Premier Conference Tote Bag

Full page ad in on-site Conference Program

One additional comp registration to Annual Conference

Conference Bus Sponsor - $7,500

Exclusive sponsor of roundtrip bus transportation for association executives to and from Annual

Conference

Exclusive opportunity to personally connect with association executives

Sponsor provides activity, snacks and beverages for the bus trip

Sponsor underwrites $35 round-trip bus ride for association executives

Five sponsor representatives may ride on the bus

Special advertisement in Conference Brochure, if sponsorship confirmed by May 1st.

Logo branding on promotional and confirmation emails sent to association executives

Opportunity to present gift to bus riders (Sponsor to pay for gift. TSAE to approve item.)

Education Sponsor (3 available) - $6,000

Introduce General Session speaker on one of three days (TSAE to determine assigned day.)

One reserved table at Monday Awards Luncheon

Recognition on signage at all concurrent breakout sessions

Banner ad on webpage for downloadable session handout

Logo and company description in Conference Program on Education Sponsors page.

Exclusive opportunity to personally connect with association executives

Conference Comfort Blanket Sponsor - $5,500

Logo on conference blanket given to all attendees at first General Session on Sunday

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New Ideas Sponsor Opportunities – cont’d.

Badge Holder & Lanyard Sponsor - $5,000

Logo on Conference badge holder & lanyard

Conference Program Sponsor - $4,000

Logo placement on Conference Program notepad pages

Wi-Fi Sponsor - $4,000

Sponsor to provide complimentary internet service to all conference wi-fi users for event

Logo / name branding on wi-fi landing page and conference app

Half-page ad in conference program

Breakfast Sponsor - $3,500

Logo signage and branded napkins at breakfast service

Room Key Sponsor - $3,500

Logo branded message on attendee room keys (Sponsor to pay cost of keys and delivery)

Monday Breaks Sponsor - $3,500

Logo signage and branded napkins for break areas

Charging Station Sponsor - $3,000

Logo branding on conference charging station

Charging station to be housed in General Session Foyer or Learning Lounge

Sunday Break Sponsor - $2,500

Logo signage and branded napkins for break areas

Coffee Station Sponsor - $2,500

Logo signage and branding at coffee station on Sunday

Room Drop Sponsor (2 available) - $2,500

Room amenity drop on one day (Sponsor to provide item and pay for cost of room drop to hotel)

Bonus Bag Title Sponsor - $3,500

Logo branding of Bonus Bag Tote given to all association executives

One representative to assist with distribution of bags at Handout Booth

Opportunity to put one logo branded item in Bonus Bag. (Sponsor to pay cost of item and

delivery to hotel / convention center.)

Bonus Bag Sponsor (10 available) – $2,000

Opportunity to put one logo branded item in Bonus Bag. (Sponsor to pay cost of item and

delivery to hotel / convention center.)

One representative to assist part-time with distribution of bags at Handout Booth.

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___________________________________________________________________________

2016 CELEBRATION LUNCHEON Sponsor Opportunities One of TSAE’s most popular events! TSAE will celebrate 2016 with a luncheon and the presentation of an award that honors one of our members’ humanitarian efforts. A table sponsorship is a great opportunity for you and your company to treat association members and/or your staff to a fun-filled luncheon to celebrate a year of excellent programming, events and goodwill for the Texas Association Industry. We expect approximately 300 attendees! Date: December 2016 Location: Austin

Table Sponsor Benefits:

One reserved table with signage at luncheon

10 complimentary tickets to event

Recognition as sponsor of event on event signage

Table Sponsorship Commitment: $1,250

_________________________________________________________ 2016 EXCLUSIVE PRESIDENT’S EMAIL Sponsor Opportunity

Each month, TSAE President / CEO, Beth Brooks sends an email to our 1,000 plus members. The monthly email is filled with up to date, quick and succinct messages on member opportunities, industry trends, event information and personal insights. Sponsorship of the President’s Monthly Email is an exclusive sponsorship that would provide your organization the opportunity to connect, in a customized manner and on a monthly basis, with all TSAE members. The format of the email is clean and simple. The TSAE logo is the only other image, besides your company’s sponsor banner ad, that appears on the email. Specific Details on the Exclusive President’s Email Sponsorship include:

Color .jpg banner ad (non-animated) featured prominently each of the 12 months in 2016, beginning in January 2016.

Ability to change or update the banner ad every month. (Sponsor could promote a different product or service from its portfolio each month.)

The banner ad may link to sponsor’s website home page or any other associated page.

Sponsorship Commitment: $5,000

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_________________________________________________________

2016 LEARN @ LUNCH SERIES - Co-Sponsorship

Learn@Lunch is a lively education and networking opportunity for members that takes place 8 times a year. Attendees bring their lunch, network with their peers and learn about some of today's hottest association topics from a speaker or in an idea-sharing setting while they eat. Learn@Lunch sessions are one-hour education sessions held in various months throughout the year in Austin. These sessions attract 35-50 attendees. There will be 8 Learn@Lunch sessions in 2016 Each of the two co-sponsors will have the lead for 4 sessions. Learn@Lunch programs in 2016 will take place in the Austin area. Benefits:

Front page announcement of 2016 programming with link to Learn@Lunch webpage in January

Name recognition in upcoming events section of Association Leadership magazine

Name recognition on 8 event evaluations

Exclusive co-branding of the Learn@Lunch program for 2016

Clickable logo on Learn@Lunch webpage on the TSAE website

Signage on site

Prominent logo recognition in on site PowerPoint presentation

Opportunity to provide snacks and do a prize drawing at each of the 4 sessions where sponsor is lead

Logos on attendee name badges

Opportunity to present collateral materials at session where sponsor is lead

Logo and name recognition on 8-16 Learn@Lunch outreach emails to members and prospects

Name recognition in 8 monthly President’s Emails sent to entire membership

Name recognition on 8 confirmation emails

Each sponsor has a speaking opportunity at 4 Learn@Lunch programs

2016 Learn@Lunch Programming Schedeul (all topics are tentative):

February 9 @ Texas Nurses Association – The Art & Science of Effective Negotiation

March 15 @ Texas Nurses Association - TBD

April 12 @ Texas Association of School Boards – TBD

May 24 @ Austin Apartment Association – TBD

June 21 @ Texas Medical Association – TBD

August 23 @ Austin Apartment Association – TBD

October 18 @ Texas Nurses Association – Earning Your CAE

November 15 @ Texas PTA – TBD **Session topics have included: Creating Value Through Employee Development, Budgeting Tips for the Non Accounting Association Employee (I believe you attended this one!!), Consultants-Contractors-or Employees, Conflict Resolution in the Workplace, and Multi-Generational Workplace. Co-Sponsorship Commitment: $4,000 – 1 SOLD, 1 AVAILABLE

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____________________________________________________________________________

TSAE 2016 BOARD of DIRECTORS MEETINGS Sponsor Opportunities

TSAE Board Meeting Sponsorships are a unique and exceptional way to connect face to face, in

a private and casual setting, with our esteemed Board of Directors. This group of 18 dynamic

professionals meets four times a year, including once at the New Ideas Annual Conference.

*************************************************************************************************************

Board Retreat Lunch Sponsorship:

The Board Retreat Lunch Sponsorship is a great chance to meet and speak with the existing

and new, incoming board members over a casual lunch at their annual retreat.

Date: June 13, 2016

Board Retreat Lunch Sponsorship Deliverables:

Exclusive Sponsor of Board Retreat Lunch

Opportunity to greet, meet and speak (10-15 minute presentation) to Board of Directors

Two representatives present at lunch

Recognition of company sponsorship, via verbal and email correspondence, to the Board of Directors.

Sponsor Commitment for Board Retreat Lunch: $3,000

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Board Dinner Sponsorships:

The Board Dinner Sponsorship creates multiple opportunities throughout the year to cultivate

relationships. Casual dinners are held the night before scheduled board meetings.

Dates: March 7th**, June 12th, December – TBD of 2016 **March 7th dinner will take place in an intimate setting at the Chairman of the Board’s

home in Austin. Sponsored dinner will be a casual catered dinner at the home.

Board Dinner Sponsorship Deliverables:

Exclusive Private Dinner Sponsor of 3 Board Dinners

Opportunity to greet, meet and speak (10-15 minute presentation) to Board of Directors

Two representatives present at dinner

Recognition of company sponsorship, via verbal and email correspondence, to the Board of Directors.

Total Sponsor Commitment for 3 Board Dinners: $3,000 cash plus cost of all 3 dinners

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2016 SPONSOR COMMITMENT FORM

Sponsor Information (please print or type):

Contact Name

Organization Name

Billing Address

City, State, ZIP Code

Telephone (business & mobile)

E-Mail

PLEASE CHECK ALL 2016 SPONSORSHIPS THAT APPLY:

Tech Talks:

Breakfast Keynote - $5,000 Education (4) - $3,000 Webinar - $3,000 Conference Program - $2,000

Luncheon Event - $5,000 Photo Headshot - $3,000 Conference Tote - $2,500 Exhibitor (5 available) - $2,000

Badge Holder & Lanyard - $3,500 Coffee Connection - $3,000

TSAE Open Sponsorships:

Clubhouse - $7,500 Sip & Grip - $5,500 Top Drive - $3,500 Top Pressure - $3,500

Topgolf U - $5,500 Beat the Pro - $3,500 Closest to Pin - $3,500 Team Sponsor (20) - $1,250

New Ideas Annual Conference:

Learning Lounge (2) - $7,500 Badge Holder & Lanyard - $5,000 Room Key - $3,500 Coffee Station - $2,500

Conference Bus - $7,500 Conference Program - $4,000 Monday Breaks - $3,500 Room Drop (2) - $2,500

Education (3) - $6,000 Wi-fi - $4,000 Charging Station - $3,000 Bonus Bag Title - $3,500

Comfort Blanket - $5,500 Breakfast - $3,500 Sunday Break - $2,500 Bonus Bag - $2,000

Celebration Luncheon: President’s Email: Learn @ Lunch:

Table Sponsor (20 available) - $1,250 Exclusive President’s Email - $5,000 Co-sponsorship - $4,000

Board of Directors Meetings:

Board Retreat Lunch - $3,000 Board Dinners - $3,000 plus cost of all 3 dinners

Pledge Information:

I (we) commit a total of $ __________________ for 2016.

I (we) plan to make this payment in the form of:

_____ check _____ please invoice me

Acknowledgement Information

Please use the following name(s) for all communications & acknowledgements:

Name

Signature(s)

Date

Please make checks payable to: Texas Society of Association Executives 8200 N. Mopac Expressway, Suite 185 Austin, Texas 78759

Questions? Contact Kathy Swanson at [email protected], or 512-444-1974

mailto:[email protected]?subject=Sponsorship

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