the university of winnipeg board of regents board … · b. keyser acted as chair of the meeting...

THE UNIVERSITY OF WINNIPEG BOARD OF REGENTS

BOARD MEETING AGENDA Monday, January 27, 2014

5:30 p.m.

5:30 p.m. 1. Call to Order 2. Adoption of the Agenda 3. Adoption of Minutes – November 25, 2013

4. Board Education - Brand Survey

5. Reports

5.1 Chair’s Remarks 5.2 President & Vice-Chancellor’s Remarks 5.3 Nominating Committee

5.3.1 Committee Membership Report – For Information 5.4 Governance and Community Relations Committee

5.4.1 Institutes and Centres Policy – For Approval 5.4.2 Report on Activities – For Information

5.5 Joint Finance/Audit Committee 5.5.1 Report on Activities – For Information

6:45 p.m. 6. In Camera

8:30 p.m. 7. Adjourn

THE UNIVERSITY OF WINNIPEG (the “University”)

Meeting of the Board of Regents (the “Board”) held on Monday, November 25, 2013 at 5:30 p.m.

PRESENT: L. Adeleye-Olusae, L. Axworthy, N. Besner, P. Campbell, R. Campbell-Stovell, J. Dearborn, Z. Fleisher, A. Forest, M. Fultz, R. Hart, R. Ingram, C. Jensen, E. Johnstone, L. Kakegamic, B. Keyser, J. Knox, C. Lee, P. McLeod, A. Moran, G. O’Farrell, J. Rodgers, O. Siddiqui, B. Suderman, R. Taylor, M. Vachon, D. Vanderwel PRESENT WITH CONSENT OF THE BOARD : B. Balan, T. Einarson, M. Emslie, H. Grant, P. Hossack, S. Kreiner, K. Loeb, C. Morrison, R. Nakoneczny, D. Radi, J. Read, L. Repski, C. Russell, J. Silver REGRETS: K. Grower, R. Lewis, N. Murdock, R. Silver, N. Tajdin, G. Van Den Bosch, L. Waters B. Keyser acted as Chair of the meeting and C. Morrison acted as Secretary. Notice of Meeting having been given and a quorum of Regents being present, the Chair declared the meeting to be properly constituted for the transaction of business.

1. Approval of Agenda B. Keyser tabled the Agenda. On a motion duly moved and seconded:

RESOLVED THAT the Agenda is approved.

Carried .

2. Approval of the Minutes of the Meeting of Septem ber 23, 2013 B. Keyser tabled the Minutes of the Meeting of September 23, 2013, and requested a motion for the approval of same. On a motion by Z. Fleisher and seconded by E. Johnstone:

RESOLVED THAT the Minutes of the Meeting of September 23, 2013 be approved.

Carried .

3. Board Education

J. Silver presented a report on the Selkirk Avenue Campus and Activites.

4. Chair’s Remarks

B. Keyser provided an update on the Presidential Search. B. Keyser spoke to the issues surrounding the Code of Conduct and Performance Declaration, which was presented at the September 23, 2013 Board of Regents meeting. She indicated that signing this document became a higher priority, after news presented during the June 24 In Camera session was leaked to the press. She continued that there are several issues ongoing which require a high degree of confidentiality, all Board members are required to sign the Code of Conduct and Performance Declaration. A detailed discussion ensued, and B. Keyser advised that as the document stands, it is merely an acknowledgement of the duties of being a Regent. If stricter guidelines are desired, a subcommittee can be struck to explore the issue. On a motion by M. Vachon and seconded by G. O’Farrell:

RESOLVED THAT all Regents be required to sign the Code of Conduct and Performance Declaration as presented, pending receipt of a more comprehensive Code of Conduct to be developed.

Carried , with 7 abstentions.

It was noted that the Code of Conduct and Performance Declaration would be circulated, and B. Keyser asked that the document be executed and returned prior to the commencement of the In Camera session of the meeting.

5. Report of the President and Vice-Chancellor L. Axworthy’s report included information on the following:

- the Manitoba Government and The University of Winnipeg announced a partnership to build a 14-storey apartment complex on the land located south of the Buhler Centre;

- a new Minister of Education and Advanced Learning has been appointed. J. Allum has met with the presidents of all universities in Manitoba;

- C. Reid has been appointed Director of the Master’s in Development Practice;

- D. Fitzpatrick is involved in the initiative to recruit a General Manager for the United Health and RecPlex;

- J. Belanger was the recipient of the 2013 Duff Roblin Award; - the University’s archives were featured on CTV Morning News; - the Winnipeg Symphony Orchestra performed on campus on October

8, 2013; - a Memorandum of Understanding was signed between the University

and the India Association of Manitoba to support the creation of the India Centre for Academic, Business and Community Excellence; and

- the Faculty of Kinesiology, in partnership with Sun Life Financial officially launched the UWinnipeg Sun Life Diabetes Awareness and Education Program.

A discussion occurred at the conclusion of the President and Vice-Chancellor’s remarks, and included topics such as funding provided for programs, the development of an ethics policy, and the need for more counseling services on campus. J. Rodgers and P. McLeod withdrew from the meeting.

6. Nominating Committee

(a) Additional Term for Board Officer C. Lee advised that past practice has been that the Vice-Chair of the Board would succeed the Chair of the Board. J. Rodgers, currently the Vice-Chair, is nearing the end of his second terms, and that Board approval is sought to request that the Government reappoint J. Rodgers for an additional three year term. On a motion by C. Lee and seconded by E. Johnstone: RESOLVED THAT the Board of Regents request that the Government reappoint J. Rodgers for an additional three year term.

Carried .

7. Governance and Community Relations Committee As P. McLeod had withdrew from the meeting, it was noted that the Governance & Community Relations Committee continues to work on policy development, but has nothing to bring to the Board at this time. 8. Audit Committee A. Moran gave a brief report on the activities of the Audit Committee.

9. In Camera Discussion 10. Adjournment As there was no further business to come before the meeting, on a motion duly moved:

RESOLVED THAT the meeting be terminated.

Carried . Chair Secretary

PRESIDENT’S REPORT MONTHLY REPORT TO THE PRESIDENT’S REPORT

January 27, 2014

Academic Excellence

• Coordinated and completed preliminary budget submissions with Deans from each of the Faculties, PACE, ELP, and the Collegiate.

• Traveled with the Dean of Business and Economics to China where MOU’s were negotiated with Harbin University of Commerce and Business College of Beijing Union University (BCBUU) on student exchanges and partnerships.

• The search and interview process was completed for the hiring of the Executive Director of Recruiting and Institutional Relations; candidate to begin February 3, 2014.

• Appointed to CAQC (Campus Alberta Quality Control) summer 2013; appointed senior advisor to CBIE (Canadian Bureau for International Education) January 2014.

Research and Innovation

• Funding highlights:

o Melanie Martin, Physics - $150,000 – Province of Manitoba, Jobs and the Economy o Danny Blair, Geography - $14,000 – Province of Manitoba, Conservation and Water

Stewardship o Christopher Wiebe, Chemistry - $79,016 – Canada Foundation for Innovation (CFI).

• In the Assessment Report from the Canadian Council on Animal Care (CCAC) following their tri-

annual Site Visit in October, the CCAC commended the University’s senior administration for their commitment to a sound animal care and use program and for the construction and operation of a new animal facility. The report also commended University Animal Care Committee (UACC) members, as well as animal care staff and the Veterinarian, for their dedication to animal welfare. The Associate Vice-President, Research and Innovation and the UACC are actively following up on several useful and important recommendations contained in the Report in order to ensure continued certification under the CCAC’s program of Good Animal Practice.

• As of January 1st, the University Human Research Ethics Board has implemented a new policy requiring certification of ethics training for University faculty, staff, or students involved in human-participatory research or ethics review. Certification is available through the federal Panel on Research Ethics online Course on Research Ethics (CORE) tutorial.

CISCO

• The CIC (CISCO Innovation Centre) has provided access to the UW Telepresence facilities for engaging foreign investment interest from Israel and India, and – most recently – to engage Winnipeg’s Gaming Sector in developing programs at the University of Winnipeg that will provide graduates with relevant skills for the gaming industry in Manitoba.

Monthly Report - Board of Regents 2 of 20 January 27, 2014

CISCO Continued

• The CIC partnered with Yes Winnipeg to help attract the Canadian Tire Cloud Computing Centre and their commercial innovation group to Winnipeg. This successful relocation has been completed.

• The CIC is leading the University of Winnipeg Digital Media Cluster (DMC) proposal. The proposed $6 million dollar, 5 year initiative would involve nine individuals and five units within the University’s Faculties of Science, Business and Economics, and Arts. The shared infrastructure, equipment, and space of the DMC will support interdisciplinary programming, teaching, and research. The DMC would provide common peripherals, common networks and data frameworks, a GPU lab, specialized peripherals, shared visualization software, common large high resolution interaction display surfaces, and a smart handset App lab.

• The Communication Enabling Technologies networked a conference organized jointly by CISCO Systems Canada, the Conference Board of Canada’s Centre of the North, and the CIC - linking the University of Winnipeg Northern Sustainable Prosperity Initiative, the office of the Vice-President Academic and International, and the Faculty of Science with participants from Fairbanks, Alaska, White Horse, The Yukon, The Pas, Toronto, Ottawa, and Manitoba e-health.

• CISCO Smart Connected Communities Partnership: The CIC has confirmed a high level of interest on the part of CISCO Systems Canada to partner on this project.

• Three Telepresence Conferences were held in November and December in the CIC Lab, with links to Ottawa, Montreal, Toronto, and San Francisco. The CIC is working with 65 partners and agencies on six intelligent connected infrastructure proposals.

• The University of Winnipeg’s new Field House, currently under construction, is the first case study in Winnipeg of converged building networks. The City of Winnipeg, the Province, and commercial stakeholders will be able to assess the benefits of a fully networked building. Our goal is to grow this fully integrated control and communication network across the University and throughout the SHED district.

Richardson College for the Environment

• RCFE is happy to report that one of the American scholars who applied to our 2014-15 Fulbright

Visiting Research Chair in Environmental Sciences at the University of Winnipeg has been short-listed for the position.

• Terry Duguid and his team working on the Northern Prosperity Initiative have been awarded a five-year contract (~$100K/yr) for the Richardson College for the Environment to be the administrative hub of the Prairie Research Adaptation Collaborative (PRAC). PRAC is funded by the federal government and the three prairie provinces, and has a mandate to work towards the integration of climate change adaptation considerations into decision-making in policy, planning and operations within the region.


Institute of Urban Studies

• IUS Researchers have been conducting fieldwork in Waterloo, Ottawa and Vancouver on a major project exploring successful tenancies on a project funded by the Homeless Partnering Strategy.

• Jino Distasio delivered keynote addresses to the Manitoba Non Profit Housing Association conference in Winnipeg and at the Ottawa Alliance to End Homelessness conference in Ottawa.

• IUS will be undertaking work to complete Winnipeg’s Community Plan for Homelessness (this will be the third consecutive plan). This is part of the Homeless Partnering Strategy.

• A two year extension to the four year At Home Chez Soi project is expected to be announced. Project funding on this landmark study would exceed $4 million over six years.

Faculty of Arts

• UW grad, Travis Todd (BAH, Psychology, 2007), was awarded a prestigious New Investigator

Award from the American Psychological Association, the largest association of applied and academic psychologists (137 000 members). The award was granted for a paper published in one of the Association’s premiere journals. Todd completed his Ph.D. at the University of Vermont.

• Chandra Mayor is the new Carol Shields Writer-in-Residence (January-April 2014). A UWinnipeg graduate, Mayor was named Manitoba’s Most Promising Writer earlier in her career; her work has won many awards.

• December 13-14, Mennonite Studies celebrated the 50th anniversary of the Mennonite Central Committee with a conference on campus.

• Dr. Fiona Green, Associate Dean of Arts, launched Chasing Rainbows: Exploring Gender Fluid Parenting Practices (Demeter Press) in Toronto, Nov. 22, co-edited with May Friedman.

Faculty of Business & Economics

• Departments of Business & Economics: o Business updated the Masters in Management in Technology, Innovation & Operations

(MiM-TIO) to Graduate Studies; it was accepted and is now proceeding to Academic Planning.

o Meetings with Ukraine to sell programs. o Strategic plan completed and accepted by all departments (including PACE).

• Online Learning: o Strategic plan addendum completed to include the list and status of current online

courses, with implementation questions for senior management & Deans. o Two more online courses being authored in Business & PACE for a total of 11 since

September. • Community, Donors, Marketing, Management & Other Faculty:

o Centre for India: B2B visit with a dozen Indian CEOs held in collaboration with the WTC and local businesses. The Federation of Indian Chambers of Commerce (representing over 600,000 businesses in India) has offered to come back in Summer 2014 with a delegation from agri-business.

o Public presentations: The Dean presented at the Manitoba Association for Business Economics. Contributed to public discussions on the CRC panel. Public relations event at the WTC and with COPSE.


Faculty of Business & Economics Continued

o Marketing: Participated in a recruitment mission to China and developed an MOU with

Harbin University. The Dean was appointed on the Board of Canadian Business School Deans; the Academic Community Consultation Committee of the Canadian Council of Human Resource Associations; and one of two eCampus Manitoba Committees.

Faculty of Education

• More than 850 Education students have recently entered their practicum placements in the schools.

• Three PBDE (Post-Baccalaureate Diploma in Education) courses – Inclusive Education I and II and Exceptional Children I – have now been completed with cohorts of inservice teachers from Winnipeg and Seven Oaks School Divisions.

Faculty of Science

• As of December 12, 2013 both our BA in Environmental Studies and BSc in Environmental

Sciences programs are nationally accredited. This makes UW the only university in the province with a nationally accredited BA degree program in Environmental Studies.

• With funding support from the provincial Ministry of Education, the Department of Mathematics & Statistics and Faculty of Education are advertising a cross-appointed position for an Instructor to improve the mathematical preparation of Education graduates.

• Dr. Anna Stokke of Mathematics & Statistics appeared on Lang & O'Leary on CBC on December 3, speaking about Mathematics Education.

• Dr. Jamie Ritch of Chemistry has been invited to be a member of the College of Reviewers for NSERC Industrial R&D Fellowships program. Dr. Ritch has recently completed a research partnership with Antex Western; his appointment to this prestigious reviewing body confirms the growing reputation of our Chemistry department.

Faculty of Kinesiology

• The UWinnipeg Sun Life Diabetes Education and Awareness Program successfully completed its

first session with the UWinnipeg Model School. A second session is now being arranged with Gordon Bell High School, of the Winnipeg School Division.

• The Wee Wesmen Motor Skill Development Program is taking place over the Winter term, as part of the Kinesiology course 'Physical Growth and Motor Development.' Children from the University of Winnipeg Daycare will be involved.

• The 47th Annual Wesmen Classic, the largest basketball tournament of its type, concluded on December 30. Our Women's Basketball Team won two exhibition games against Dickinson State. The Wesmen Men's Team were finalists in the University Classic.


Graduate Studies

• In November, the Senate approved a Post-Graduate Professional Skills Certificate, developed

jointly by PACE and Graduate Studies. The goal of this certificate program is to provide current UW graduate students and other recent graduate students with skills needed to transition into and be successful in the workplace. It uses courses already regularly taught by PACE and will be offered for the first time in Fall 2014, in a condensed pattern that will allow a student to complete the certificate over a period of three months.

• Graduate Studies coordinated a review of student admission policies to ensure that Baha’i students from Iran are not precluded from being considered for university programs because their transcripts from the Baha’i Institute of Higher Education are not recognized by the Iranian government. The Senate unanimously approved the recommendation that the UW accept BIHE transcripts as valid academic credentials for application to UW undergraduate or graduate programs.

English Language Program (ELP)

• ELP (English Language Program) saw substantial year over year enrollment increases in 2013

Summer and Fall programs, with record enrollment numbers of 226 students in the Fall 2013 full-time program, and a 40% increase from the Fall 2011 total of 162 students. Enrollment in the 2013 July Intensive Program increased to 96 students compared to 22 in July 2012.

• Negotiated and finalized a first collective agreement with the Public Service Alliance of Canada (PSAC) who now represent UW English Language Program Instructors.

• The English Language Program hosted multiple delegations from South Korea, Japan, and China throughout the year.

• Nigel Dixon, Executive Director, ELP, traveled to China with Dr. Neil Besner to renew partnerships and to strengthen ELP and UWinnipeg's position as a pathway to university studies in Canada.

• Nigel traveled to South Korea with Dr. Axworthy and visited partner universities in Seoul, Daejeon, Guangju and Incheon cities. ELP has seen a substantial increase in students from South Korean partners over the past two years, with a single university sending 55 students for one term of study in ELP.

• Renewed and signed new agreements with partner institutions in South Korea, China, Japan, and Mexico.

• For many years the ELP has offered a June session of the federally funded Explore Program which offers bursaries to Francophone students to study English across Canada. In 2013 the ELP applied for and was successful in receiving funding to offer a second Explore Program in July 2013. The inaugural July Explore Program saw 43 students from the province of Quebec study at the University of Winnipeg and live with Winnipeg families through the UW Homestay Program. Funding for both the June and July has been confirmed and we will welcome Francophone students again in June and July of 2014.


Library

• The Library recently completed the LibQual survey (quality of service survey designed by the American Library Association).

• A significant reception took place in the Library on November 28th for the inauguration of the Bhai Kahan Singh Nabha collection in the University of Winnipeg Library.

• On Nov. 6, Linwood Delong (Acting Dean of the Library) gave a brief lecture on the Eckhardt- Gramatté Library collection at the Winnipeg Art Gallery, as part of their noon lecture series.

PACE

• 180 guests attended PACE’s third annual student cultural evening in Eckhard-Gramatté Hall on November 29, 2013. The evening celebrated the diverse cultures of both international and Canadian students through student, alumni, and special guest performances, including a duet abstract from “The Nutcracker” by the Royal Winnipeg Ballet. In addition, funds were collected for the Red Cross for Typhoon relief in The Philippines.

• PACE delivered a five-day workshop on Lean Green Belt for the first time in Brandon in October in partnership with Assiniboine Community College (ACC). Lean Green Belt is a specialized course on applying Lean principles, tools and techniques to identify and remove any non-value added activities in everyday operational and service processes. Many ACC staff, who are tasked with furthering the college’s commitment to organizational excellence through lean practices, attended.

UWinnipeg Collegiate

• Reaffirmed partnership with Mingde High School in Changsha, Hunan Province.

• Continued planning for introduction of Performing Arts Program in Collegiate for September 2014.

• Continued planning for broadening the scope of the partnership with RWB School.

Student Recruitment

• Future Student Night (formerly the Evening for Outstanding Students) was held on November 26th and was very successful. In 2013 a total of 445 attended of which 131 were students; this year 1206 attended, of which 445 were students.

• Fall Recruitment, Domestic: Recruiters visited over 120 schools in Winnipeg, rural and Northern Manitoba communities, and schools in Alberta, Saskatchewan, and Ontario. Between September 22nd and December 5th, Recruiters collected contacts cards from 2935 potential students during these efforts.

• Fall Recruitment, International: Recruiters participated in fairs and presentations in the USA, Brazil, UK, UAE, and Germany between September 17th and November 15th.


Outstanding Student Experience

• Chantel St. Germain is the first recipient of the Johnson Waste Management Bursary that awards $5,000 per year for up to five years of full-time study. Johnson Waste Management Ltd (JWM), a local company, has helped make this student’s dream a reality. A single mother of two young daughters, St. Germain is enrolled in her first year at the Bachelor of Education/Bachelor of Arts Integrated program at the Winnipeg Education Centre. Part of UWinnipeg’s Access Education, the program is committed to preparing highly trained and highly competent professionals to teach in the inner-city community.

• Brielle Beaudin is a 25-year-old University of Winnipeg student originally from St. Eustache, Manitoba with a keen interest in land use, food production and the environment. She has just received the $5,000 Audreen Hourie Graduate Fellowship, established at UWinnipeg in 2008 by the Manitoba Metis Federation, which will help her complete her thesis on Metis food security. Beaudin expects to graduate with her Master of Arts degree in Indigenous Governance in 2014 and hopes to pursue a career in program development.

Student Services

Aboriginal Student Services Centre (ASSC) Currently we have 512 new self-identified Aboriginal student applications for the Fall/Winter terms, compared to 557 last year. Of the 512 applications, 371 have been admitted and 208 have registered for courses. The Transition Year Program has increased yet again this year to 152, up from 145 last year, representing approximately 2508 credit hours (418 FCE’s).

In addition to the 2105 on-site student contacts handled (email, phone, appointments, drop-ins), another 540 contacts were made in the field for a total of 2645 student/potential student connections. The Liaison Officer visited and presented at 19 urban, rural, and Northern schools, learning centres, and career fairs. With the help of our Aboriginal Student Ambassadors, 5 campus tours were also conducted. With respect to our bridging initiative, the University Preparatory Program (UPP) started with 14 students in October. Four students were removed due to poor attendance (must attend a minimum 80%) and 3 students withdrew themselves. The remaining 7 students have just completed a second assessment test with marks above average in the areas of English, Grammar, Math, Social Science, and Science. UPP students will write the GED in February and start applying for Spring admission at UWinnipeg.

As part of our retention strategies and cultural support, ASSC hosted two employment presentations (TD Bank of Canada and Corrections Manitoba) and organized a Sweat Lodge ceremony. In addition to campus presentations (Collegiate, Model School, Menno Simmons), Elders have conducted Smudge Ceremonies, Pipe Ceremonies, sharing circles, opening prayers, and provided personal counselling for students.


Student Services Continued Academic Advising

In November 2013, Academic Advising drop-ins totaled 270. For comparison, there were 232 drop-ins in November 2012. In December 2013, 174 students dropped in to see Academic Advisors. Again, by comparison, in December 2012, there were 162 drop-ins.

Similar to the drop-in numbers, November and December scheduled appointments between students and Academic Advisors were noticeably higher in 2013, than 2012. November 2013 scheduled appointments totaled 340 while November 2012 appointments were 282. December 2013 scheduled appointments were 231, again, a significant increase over the December 2012 number of 145.

November contacts with students were primarily related to degree planning, and December contacts were primarily about final exams, final term work-related issues, and Senate appeals.

Accessibility Services and Deaf and Hard of Hearing Sevices

During December 2013, Accessibility Services focused on accommodating a total of 293 exams for students.

The number of exams for which students requested deferrals due to illness/medical/personal reasons was 50, which was 40% higher than last year. The total number of exam invigilation hours required from all staff (casual/part-time and full-time) was 599.25 which represents a 16.6% increase over 2012.

The most needed exam accommodations were as follows: 127 exams were written in an alternative, quiet space (which is a 19.17% increase over last year) and 106 exams were written in an individual/private space. (The difference between these two is that the latter requires students to write in a room by themselves and the former allows for a small number of students to write their exams in the same quiet room.) Other significant increases from last year in terms of accommodation requests included a 45% increase in the number of exams for students who need either a 1 or 2 day break between each exam (77 exams) and, 20 exams needed a scribe, which is a 40% increase over last year.

Adult Learner Services/PLAR

In November and December, Adult Learner Services staff planned the Winter Smart Start Study Skills workshops, a series of 8 workshops aimed at enhancing students’ success. Staff is also continuing to work with the Faculty of Business and Economics on developing a Competency Based Portfolio for the Executive Bachelor of Business Administration (eBBA) cohort.

Career Services

During this time period, Career Services staff time was devoted to planning the University of Winnipeg's annual Career Fair which will be held on January 16, 2014. This is a large event that typically draws 1500-2000 students and approximately 70-80 exhibitors.

In addition to the Career Fair planning, from Nov. 7 - Dec. 20, staff had thirty student appointments. There were also three employer Information booths, one company on campus conducting interviews and two employer information sessions.


Student Services Continued Counseling Services

Dr. Jan DeFehr conducted 70 individual student counselling appointments in November.

In addition to providing counseling support for students facing a wide array of difficulty, Dr. Jan DeFehr continues involvement with some newly emerging opportunities on campus:

• The body-positivity bathroom project designed by UWSA student leaders continues to gain

momentum and participation. This project is a collaborative and artistic effort to promote compassionate celebration and acceptance of students’ bodies as they naturally are. The project- crucially informed by student lived experience, university courses, Women’s Health Clinic, HSC Eating Disorders Program- offers a local, diverse alternative to dominant discourse about beauty and thin-ness.

• In response to student invitation, Dr. DeFehr will participate in weekly noon-hour sharing circles prior to her Monday afternoon meetings with students in the Aboriginal Student Services Centre, beginning January 2014.

• Collaborating with Accessibility Services, Dr. DeFehr continues to prepare for a series of practical

learning forums with students on the topic of Anxiety, scheduled to begin in January 2014.

Diversity Foods

On campus sales in January continue to be strong and catering requests are keeping Diversity’s 74 staff members busy. Elements – The Restaurant has found a new Front of House Manager (Katrina Visser) and is posting increasing sales numbers each week.

Diversity continues to win recognition, not only for the quality of work, but also for the focus on sustainable delivery. Chef Ben Kramer won a golden carrot award for sustainability in management and Chef du Cuisine Kelly Cattani beat out seven of Winnipeg’s top chefs to win the gold at Winnipeg’s Gold Medal Plates. Housing/Campus Living

Winter Vacancies • Lions Manor and Balmoral have one single room vacant each, but these do not typically remain

vacant for long. McFeetors Apartments are full. 432 Furby is also now full with five apartments filled this semester.

• At McFeetors Hall, 158 of 172 beds are filled. The remaining rooms will be leased as new applications come in.

• Bookings in the UWinnipeg Hostel are strong over the Fall and Winter terms for the VIP suites and we are beginning to book group visits for May and Jun 2014 (often including Diversity food services in the package).

Staffing • We are pleased to announce that a new Director of Campus Living - Jennifer Trotman will join

us at the end of January. Jennifer was most recently the Assistant Director of Student Life at the University of Manitoba.


Housing/Campus Living Continued Demographics

• 172 of our current residents are international students; this represents 45% of all residents, and this is an increase in international students from 100 international students last year (up 24%).

• Current residents (both domestic and international) represent 56 different nationalities, including: o Canadian (177) o Chinese (46) o Nigerian (25) o German (9) o Indian (8) o Korean (8)

• Gender in residence is made up of 59% Female, 41% Male, which is a slightly higher percentage

of females than last year. Leased Properties

• 432 Furby Street is now fully leased

• Our lease with Lions Manor expires April 30, 2014. Lions is planning to extensively renovate the building possibly as soon as this summer. The renovation schedule will impact our lease. We are working with them to confirm a timeline and new lease as quickly as possible.

International Student Services (ISS) • Between November 1, 2013 and December 13, 2013, ISS staff dealt directly with 406 student

inquiries on a range of topics including health insurance, social/cultural adjustment, tuition fees, and others. In addition, ISS hosted a number of workshops and events such as, quilting sessions, three holiday ornament-making sessions, Student Night at the Opera, a Potluck & Good-bye Party for Visiting/Exchange Students, Cookie Week, and a Jets Practice. The ISS also hosted a Winter Holiday Party on December 17th for all international students.

• In November, the new programming initiative, Cookies, Coffee & Conversation, welcomed and

benefited from the participation of many students interested in practicing their conversational English skills. ISS also hired 4 tutors fluent in Mandarin, Cantonese, and English for the International Tutor Program, which will offer international undergraduate students peer tutoring in specific courses in their own language.

• Ms. Jennifer Bird, Immigration Lawyer, will be joining the ISS team on January 7th to provide legal advice to International students (with respect to Citizenship and Immigration Canada (CIC) requirements for studying or working in Canada) and to assist with completing the necessary CIC application forms. Jennifer will be available to students, staff, and faculty on Tuesdays and Thursdays from 8:30 to 1:30 in ISS. After three sessions of work, we are pleased to say that Jennifer’s time has been booked solid with requests for assistance. We are pleased to be able to offer this important service.


Klinic Student Health Services • There were 155 client visits to the nurse practitioner-led Klinic on campus during November. • 31 percent of these visits were sexual or reproductive health related. • 33 new clients were seen accounting for 21 per cent of our overall client visits. • The Dietician presented Eating for Healthy Mind and Body to four (4) Intro to University

classes, with 73 students in attendance.

Student Central

After several pilot projects, Student Central is adding the option of students submitting their picture for their student card by email as a permanent option for students. Student Central is in the process of updating our website to reflect this change.

Student Central served 1519 students or an average of 101 students/day in December 2013. Comparatively, Student Central served 1493 students in December 2012.

Student Central started off 2014 with a bang, serving 270 students on January 2 when the University reopened. Fully staffed once again, students only waited an average of 1 minute 40 seconds that day.

Indigenous, Government, and Community Affairs

Community Outreach and Access

• Ongoing partnership with the four child welfare authorities and the Province to support 21 students currently enrolled in the Tuition Waiver Program for youth raised in the child welfare system. Fall term marks available at the end of January; preparations for third intake beginning with application release in February.

Indigenous

• Drafted Indigenous Advisory Circle Terms of Reference for the consideration of Board of Regents Governance Committee; Elder Protocols administrative policy to Indigenous Advisory Circle and Senior Executive this month after broad circulation to faculty, staff and community members.

• Working in partnership with Dr. Linda DeRiviere and Dr. Shauna McKinnon, community leaders and UW Community Learning leaders to develop an Indigenous evaluation model that will provide UW students with an opportunity to learn and implement program evaluation.

• Ongoing meetings with potential funders to source funding to launch the BSc in Science, the Environment and Indigenous Knowledge in partnership with CIER.

• Development and preparations made to launch ‘Indigenous and Proud’ self-identification campaign.

• Rewriting Indigenous web portal. • Indigenous Advisory Circle and MDP Advisory Circle meetings scheduled for January 22, 2014.


Strategic Events / Learning Opportunities

• Partnered with the Province and community partners to launch the UN Women Safe Cities global

initiative in Winnipeg. Winnipeg is the first city in Canada to commit to strategically and actively reducing violence against women and girls in public spaces. UW Women’s and Gender Studies are interested in supporting by involving students in upcoming projects.

• Hosted Winnipeg Aboriginal Film Festival Youth Education Days which brought 200 Aboriginal youth to campus.

• Supported Religious Studies department screening of We Were Children, a film on the residential school experience.

• Dr. Phil Fontaine, former National Chief of the Assembly of First Nations, to speak at the University on January 22, 2014.

• Justice Murray Sinclair, Chief Commissioner of the Truth and Reconciliation Commission of Canada, to speak to campus community in February.

• Working with Indspire (former National Aboriginal Achievement Foundation) and faculty and staff to host 200 Indigenous students on March 20, 2014.

• Supporting faculty and staff hosting Residential School Symposium March 21, 2014.

Budgets and Funding

• Time spent on 2013/14 budgets and development of 2014/15 budgets, especially around

forecasting for fundraised Community Learning areas. • Preparation for the May 21st fifth annual I Heart UWinnipeg dinner in support of the Opportunity

Fund. • Researching new potential donors. • Reports to 2013 funders.

Strategic VIP tours

• President Mike Mahon of U of Lethbridge

Indigenous Inclusion – Director Wab Kinew (selected)

• Indigenous Insights video training course is halfway through production with branding, scripting and research phases complete. Numerous interviews conducted including those with Elders, Residential School survivors, TRC Commissioner Justice Murray Sinclair, Dr. Cindy Blackstock and AFN National Chief Shawn Atleo in locations such as Ottawa, Inuvik and Manitoba.

• Young Entrepreneurs training program completed successful run in partnership with the Aboriginal Chamber of Commerce, Winnipeg Chamber of Commerce and the US based National Centre for American Indian Enterprise Development. The winner, Kelly Edwards will travel to the Reservation Economic Summit in Las Vegas in March 2014.

• One of five high profile Canadians chosen as a panelist for CBC Radio’s 2014 Canada Reads; will defend Joseph Boyden's The Orenda.

• Spoke at AFN Special Chiefs Assembly to honour Treaty Warriors Elijah Harper, Jim Sinclair and Dr. Tobasonakwut Kinew; Duff Roblin dinner; BC School Superintendents Association conference; Manitoba Lotteries conference on Problem Gambling.

• Completed first term of Master’s in Indigenous Governance.


Wii Chiiwaakanak Learning Centre – Manager Sharon Redsky (selected)

• Winter programming includes: Pow wow club, cultural teachings, Sacred Seven, Let’s Talk

Science, Let’s Speak Cree, Change Ur Tune with the Indigenous Leadership Development Institute, reading circle and adult literacy with Frontier College, Computer 101, crisis intervention workshop and employment workshops.

• All programming externally fundraised; additional funding requests submitted to potential donors. • Hosted a successful community holiday dinner in Dec for 150 community members, with support

from Les Marmitons, Diversity Foods and 20 UWinnipeg staff and community volunteers. • Preparation of annual report. • Brochure completed and prepared for printing. • Web site redesign underway. • Completing Masters Certificate in Project Management in February.

Innovative Learning Centre – Director Gerri Zacharias (selected)

Collegiate Model School • Forty students in total are enrolled in the Model School this year, 30 students in grades 9 – 12

and 10 in the Mature Student program. • Summer employment partnership with the Manitoba Civil Service Commission, Federal

Government, Winnipeg Aboriginal Sport Achievement Centre and the Model School. We are hoping to employ 25 youth and young adults for July/August internships with government. (This will be our third year with the provincial partnership.)

• Created a new partnership with Apprenticeship Manitoba Jobs and Skills Development Jobs and the Economy to access trade programs including apprenticeships and internships for students from the Model School Program and other high schools affiliated with the Shine On program.

• Reconnected with Helen Raham, Education Research Consultant working with Aboriginal Affairs. The department is now funding a small project to update and expand the profiles of promising Canadian programs and the Model School is one of those selected.

• Planning with Freeze Frame and the Aboriginal Directorate is almost complete to begin a joint project. It will run in the spring session of 2014 for grade 9 students, includes linking with a rural school and working on issues around urban/rural food security.

Eco-Kids on Campus

• After a fall hiatus, the Eco-Kids on Campus program resumes with Strathcona School beginning in

January, followed by Sister Mac in May. • Inner-city students in grade 6 come to UW for eight weeks to participate in fun, hands on science

activities that nurture curiosity, encourage high school graduation while introducing the students to a post-secondary institution.

• Since its inception in 2008, the program has provided nearly 200 weeks of programming to almost 600 inner-city children. We are continuing to work with the Faculty of Science, the Faculty of Education, the UWSA Bike Lab and the Winnipeg Aboriginal Sport Achievement Centre to grow and develop curriculum and presenters.


Shine On Initiative

• Eighth year in partnership with the Province of Manitoba Aboriginal Education Directorate • Developing a Trades Summer Camp for students in middle school. We are hoping to have a 2

week summer camp for July/August 2014 where we would highlight the trades. The Winnipeg Aboriginal Sport Achievement Centre and Manitoba Jobs and Training will be cost sharing the camp and the UW will be involved with planning, camp outlines, locations and activities for the students.

• Work with children and youth who are underrepresented in post- secondary; work in inner city junior and senior high schools to assist students with school related activities such as applying for bursaries and scholarships, obtaining identification including driver’s licenses, birth certificates and Treaty / Metis cards.

Human Resources, Audit and Sustainability

Significant activities going on within Human Resources includes:

Management Competency Model Development The draft competency model has been reviewed by the Steering Committee, and on December 19, was tabled with the Senior Executive for their review and input. The Competency team has received some feedback from members of the senior executive team, and is in the process of reviewing and determining what, if any further changes may be needed prior to finalizing the model. It is anticipated that this would be concluded by approximately the end of January. Once the competencies have received approval from Senior Executive, a comprehensive communication plan will be developed and implemented. The finalized competencies will be used for a wide range of human resource related requirements including training and development; performance management; recruitment and selection; and succession planning. These specific initiatives will be developed and budgeted for development and implementation in future budget years. Administrative Series Review As noted in our earlier report, the administrative work attached to this review has been completed by a joint committee including AESES and Management. Human Resources is completing our analysis and is in the process of developing the implementation plan to present to both senior executive and the union. Once agreement on the implementation has been reached, results will be communicated to staff, and any changes will be put in place. Human Rights and Diversity

The University’s Human Rights and Diversity Officer has provided more than 12 presentations to various segments of the University community on the new Respectful Learning and Working Environment Policy which came into effect in June of 2013. The number of presentations is anticipated to expand substantially as future awareness of the Policy grows. The sessions have been well received. In addition, a series of posters and print materials have been developed and distributed to promote awareness, and additional information is being developed to factor into student, staff and faculty orientation. The Human Rights and Diversity website continues to have additional materials posted to it in efforts to continue to educate and inform.


Human Rights and Diversity Continued The Human Rights and Diversity Officer has been consulted by numerous members of staff, faculty, students and members of the administration about issues and concerns which fall under the new Policy. She has been actively involved in resolving several concerns informally as contemplated under the new policy. The Employment Equity Committee has been reconstituted and has begun to meet monthly. The Committee has reviewed the data from equity surveys undertaken in 2011 and 2013, and is in the process of determining how the data may be used to analyze equity issues at the University. It is also reviewing the 1997 University Employment Equity Policy with a view to making recommendations for revisions, and has been researching similar policies and programs at other post-secondary institutions in Canada to aid in those efforts.

Audit

Audit Services has been involved in a variety of initiatives November 1 to date including:

• Annual inventory count of anthropology enthographic collection • Providing a Whistleblower legislation/policy presentation to PACE • Met with Chief Technology Officer to start the development of an audit plan for the University’s

information technology systems. • Is participating with the AVP Finance and Operations in the University’s Risk Management

assessment process. • Work has continued on the Criminal Record and Child Abuse Registry/Vulnerable Persons Record

check policy development

Sustainability

The Campus Sustainability Officer has been involved in a number of important initiatives as follows:

• Providing input to partnership proposals that present important opportunities for applied sustainability research, with a good role for the sustainability office to support the implementation of a variety of positive initiatives for students should it proceed;

• Alana has successfully secured $30,000 in grants to continue with the purchase of new waste bins, and secured a $6,500 wage subsidy to support this initiative.

• Work continues to be done with respect to continuing to build our governance processes around campus development and sustainability. Alana has been actively involved in the new Buhler South project.

• We met with PACE in regards to the ongoing development of a Sustainability Management Certificate program. Next steps are focus groups to determine potential demand, and ideal delivery for the program. The cost of this process is now being assessed and then funding will be sought.

• Continued meetings with the Fair Trade Committee in December around continuing to increase the University’s participation in fair trade practices.

• Participated in providing feedback on the Cleaning RFP • The sustainability office is rolling out the Green Office Program this month. Training videos have

been developed by a number of students and are now available on the UWinnipeg YouTube channel. http://www.youtube.com/watch?v=5cLKiYNBcFY

• Increasingly focusing on continuing to move on GHG reductions to offset the new buildings. Physical Plant has been great to work with and extremely cooperative and supportive in addressing sustainability goals and initiatives.


Campus Security

The Director of Campus Security has been significantly involved in the updating of various aspects of the University’s Emergency Response plans, and has been working on a “table-top” exercise to be undertaken with members of the emergency management team and other key stakeholders in the latter part of the winter or early spring. The security audit has been completed, and a report provided to the Director and the Vice-President Human Resources. A summary of the report will be provided to Senior Executive, along with an outline of any required steps that may need to be taken to continue to improve security on our campus. Emergency Management - On the evening of January 15, 2014, the University experienced a power outage that impacted three buildings – Richardson College for the Environment, McFeetors Hall and the UWSA Daycare. Response to the event was quick and appropriate steps were taken by Security, Physical Plant, and Housing staff to ensure that all affected by the outage were notified. Our residents were initially invited, and then required to gather in Riddell Hall, and the University provided food, and space for them all. Manitoba Hydro and others working with our physical plant staff were able to resolve the matter just prior to 11 p.m. allowing our residents to return to McFeetors Hall. The backup generator system in the Richardson College kicked in, and as a result the building continued to function until the return of full power. All reports reflected the actions taken as an effective response to the situation.

Finance and Administration Capital

• Construction for the United Rec-Plex continues

• Discussions regarding the NRC Building are ongoing.

• Final stages of Construction Manager RFP for Bryce Hall conversion for Collegiate music program shared with Manitoba Conservatory of Music occupancy

• Seeking feasibility study funding for the Heritage Conservation and Exhibit space project, which will assist in making a grant application to Canadian Heritage’s Cultural Spaces program.

Operations

• Work has continues on 2013-2014 COPSE minor capital and deferred maintenance projects including:

o Improvements to Campus Power supply o Sustainability projects

• The removal of sunshades on the east side of Manitoba Hall has been postponed until the summer of 2014 as the work will be too disruptive to classes in Manitoba Hall. A portion of the funding provided by COPSE will be used to place netting over the side of the building to ensure safety until we are able to complete the work. We are working with COPSE to identify alternative projects to utilize the capital money available for this year.


Finance

• Work is underway on the 2014-2015 budget, identifying opportunities to further streamline

University operations and balance future budgets. Budget request documents will be distributed before the end of November.

• Budget presentations have been provided to several management groups on campus including the Council’s in each Faculty as well as other groups.

Technology

• The project to replace the remaining elements of the Novell Netware environment with standard Windows components is virtually complete. New network protection and operational monitoring tools are being implemented. Performance tuning is scheduled for February along with residual trouble-shooting.

• Projects based on the new student technology fee have been identified and vetted through the new governance process. Projects for the current year include degree audit/degree planning software, classroom technology upgrades, enhanced network capabilities, implementing a basic disaster recovery facility, and enhancements to the learning management system.

Online Learning

• Significant enhancements have been made to the Cisco Telepresence suites that make it possible to connect to virtually any type of video conferencing system that has an Internet address. It is now possible to have up to 32 systems linked together at the same time.

• Testing of the capability to record video sessions is underway. When fully implemented, it will be possible to use the Telepresence suites as studios to record online course content and guest lectures. Video editing capacity is being increased to handle the resulting increase in online course development.

Conferences & Events Services

This unit is responsible for planning, organizing and executing official University events, ceremonies, news conferences, receptions, and employee recognition activities. As well, the unit markets the University as a destination for external conferences and events to assist in generating additional revenues for the operating budget.

New Housing Complete Announcement – November 25, 2014

The Province of Manitoba and the University of Winnipeg announced jointly and unveiled plans to build a 14 storey, 102 unit apartment building. The building will be located between the Buhler Centre & Winnipeg Art Gallery across from Hudson Bay. The project is scheduled to being in spring 2014 and to be completed by the fall of 2015.


Upcoming Events

UWSA Sno Week – January 20 – 24

A variety of events will take place for students over the week including unplugged live music over the lunch hour at The Hive and complimentary Pancake Breakfast and Soup Lunch daily for students courtesy of the UWSA. Collegiate Open House – February 6

UWSA Snowed In Event – February 14

This is a new initiative for the UWSA and will be a social event for students held in Portage Place centre court. Student Recruitment – Open House – February 19 This is a full day of activities with approximately 2000 high school students in attendance over the course of the day. An evening session is also planned for students and parents. Class Acts – March 6

Spur Festival – March 21 & 22

Special HD Convocation – March 26

The University of Winnipeg Alumni Association

Alumni Affairs

• The UWinnipeg Alumni e-Newsletter was published and e-mailed to approximately 9,500 alumni on Dec. 20th, 2013. It featured a holiday greeting from Dr. Axworthy; promoted the Annual Career and Summer Job Fair on Jan. 16, 2014; The Wesmen Bleacher Seat Sale; and solicited Distinguished Alumni Award Nominations (due Jan 31, 2014).

• Alumni Affairs and Communications established the content lineup of the next issue of The

University of Winnipeg Magazine, to be published in late May 2014.

The University of Winnipeg Alumni Association

• The University of Winnipeg Alumni Association participated as block hosts for the Santa Claus Parade on November 16, 2013.

• The University of Winnipeg Alumni Association held Food for Thought (distributing free snacks

and encouragement to students studying for exams) on December 12, 2013.


International Alumni

• Researched other Canadian universities’ alumni outreach programs in China, Hong Kong and

Southeast Asia.

• Alumni Affairs hired Terry Li, a fourth-year UWinnipeg business student from Hei Bei, Zhang Jia Kou, China to assist in researching “lost alumni” in China, Hong Kong and Southeast Asia, and to assist in developing an enhanced alumni outreach plan for these regions including via social media.

• Began planning for an alumni reception on May 15, 2014 and visits with alumni in Hong Kong by

Dr. Lloyd Axworthy, Dr. Neil Besner and Mr. Brian Daly.

Marketing and Communications

Media and News

• From November 12 – January 10, the department generated earned media coverage by

producing 45 news stories, including these top headlines: o UWinnipeg’s new apartment complex will be home for families, students o Dr. Charles Wong is Canada Research Chair in ecotoxicology at UWinnipeg o UWinnipeg gets $50,000 for MDP program from Foyston, Gordon & Payne Inc. o UWinnipeg student president wins Human Rights Award o Chandra Mayor is UWinnipeg’s Carol Shields Writer-In-Residence for 2014 o Fundraising dinner raises thousands for typhoon survivors o UWinnipeg to participate in safer cities for women o UWinnipeg supports hands-on learning projects for students o UWinnipeg grad chronicles attempt to return to South Sudan

• From November 12 to January 7, UWinnipeg generated 90 media hits. Web and Social Media

• Gains made on the social media front from November 12 – January 1 include: o Twitter followers grew 3.4% to 6,500 followers o Facebook likes increased 20.9% to 2,822 o Linked In: 1,699 connections (6.3% increase) o Linked In education page has 14,250 followers (1.3% increase)

• From November 12 to January 9, there were 206,317 unique visitors to the University of Winnipeg website (1.66 million views).

• Conducted mini-usability sessions with students to solicit feedback on planned homepage menu changes and design changes to secondary pages

• Began programming of new templates for refresh of faculty-level, departmental, and secondary web pages, as well homepage updates

Marketing and Communications

• Provided comprehensive marketing and communications support for several high profile and major institutional events and initiatives, including: o Special Convocation for Ani DiFranco o New apartment housing complex announcement with Province o Launch of new India Centre


Marketing and Communications Continued

• Delivered ongoing marketing and communications support to various internal stakeholders, for recruitment and outreach efforts including:

o Student Awards Night o Future Student Night o MDP program o The Collegiate recruitment and new music/performing arts program

• Published December edition of UWinnipeg’s “Community Report” in Winnipeg Free Press, highlighting the new apartment complex, Ani Difranco special convocation, award-winning Diversity chefs, UWSA president award, Canada Research Chair in Ecotoxicology, Duff Roblin Dinner, partnership with India Association of Manitoba, and upcoming events.

• Participated extensively in December Educational Supplement (Winnipeg Free Press), including highlight of new PACE programs, as well as full-page promotion featuring Collegiate, undergrad, MDP program, and ESL Teacher certificate program.

• Conducted comprehensive advertising campaign in support of 2014 Winter Term enrollments, including web support, print production/placement, targeted e-mail, online ads.

• Provided extensive marketing/communications support for Collegiate Open House (Feb. 6) and main campus Open House (Feb. 19) events via comprehensive, multi-channel advertising campaigns, materials design, and partnership/sponsorship efforts.

• Conducted an online student communications survey (800+ participants) to gather data used to inform advertising and communications activities.

• Created an online video “holiday message” distributed to the UWinnipeg community (700 views)

Revised January, 2014

BOARD OF REGENTS COMMITTEE MEMBERS 2013/2014

BOARD OFFICERS Chair Brenda Keyser Vice-Chair VACANCY Past Chair Craig Lee Chancellor Robert Silver STANDING COMMITTEES NOTE – The Chancellor, the President and the Chair of the Board are members ex officio of all Standing Committees, unless otherwise noted . Finance

Composition of Finance Committee Not fewer than 7 Regents, including at least:

• 5 external Regents • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

Governance and Community Relations Pamela McLeod Chair (external Regent) Albina Moran Vice-Chair (external Regent) Joey Dearborn (external Regent) Rhonda Taylor (external Regent) Lana Adeleye-Olusae (external Regent) Lorraine Kakegamic (external Regent) Omar Siddiqui (external Regent) Marc Vachon Senate John-Paul Knox Staff Nawal Tajdin UWSA Lloyd Axworthy Ex Officio Brenda Keyser Ex Officio Robert Silver Ex Officio

Eric Johnstone Chair (external Regent) Ken Grower Vice-Chair (external Regent) Brenda Suderman (external Regent) Zach Fleisher (external Regent) Craig Lee (external Regent) Grace O’Farrell Senate Desiree Vanderwel Senate Rod Ingram Staff Andrée Forest UWSA Lloyd Axworthy Ex Officio Brenda Keyser Ex Officio Robert Silver Ex Officio

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Composition of the Governance and Community Relations Committee Not fewer than 8 Regents, including at least:

• 5 external Regents • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

Audit

Composition of Audit Committee

• Not fewer than 3 external Regents, 2 of whom shall not be members of the Finance Committee and 1 of whom shall be the Vice-Chair of the Finance Committee

• 1 of the 3 external Regents shall be the Chair of the Committee • Up to 2 persons who are not Regents • At least 1 member of the Audit Committee shall be a member of a self-regulating

professional accounting body • All of the members of the Audit Committee shall, in the view of the Nominating

Committee, be competent to assess processes related to internal control and financial reporting

• The Audit Committee shall not have any members ex officio Nominating Craig Lee Chair (Past-Chair of the Board) VACANCY (external Regent) (Vice-Chair) Nora Murdock (external Regent) George Van Den Bosch (external Regent) Rhiannon Campbell-Stovell (external Regent) Desiree Vanderwel Senate John-Paul Knox Staff Raven Hart UWSA Brenda Keyser Ex Officio Lloyd Axworthy Robert Silver

Ex Officio Ex Officio

Composition of the Nominating Committee Not fewer than 7 Regents, including at least:

• Past Chair of the Board who shall be the Chair of the Committee

Rachel Lewis Chair (external Regent) Ken Grower Vice-Chair (external Regent -

Vice-Chair of Finance Committee) Eric Johnstone (external Regent) Albina Moran (external Regent) Omar Siddiqui (external Regent) Lindsay Waters (external Regent) Brent Martin Not a regent

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• Vice-Chair of the Board • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

Board Executive Brenda Keyser Chair (Board Officer) VACANCY Vice-Chair (Board Officer) Craig Lee Past-Chair (Board Officer) Robert Silver Chancellor (Board Officer) Lloyd Axworthy President Rachel Lewis Audit Eric Johnstone Finance Pamela McLeod Governance and Community Relations Grace O’Farrell Senate Rod Ingram Staff Megan Fultz UWSA Composition of the Board Executive Committee

• Board Officers • President • Chair of each Standing Committee • 1 Senate Regent • 1 UWSA Regent • 1 Support Staff Regent

UNIVERSITY BOARDS University of Winnipeg Foundation Board VACANCY Vice-Chair Robert Silver Chancellor Lloyd Axworthy President Craig Lee Past-Chair – Appointed by the Board of Regents Sanford Riley Appointed by the Board of Regents Gisele McDonald Appointed by the Board of Regents Paul Fraser Appointed by the Board of Regents

Members: the Chancellor of the University; the President of the University, the Chair of the Board of Regents of the University; up to four (4) nominated by the Board of Regents*; up to eight (8) selected by the directors of the Foundation *As a matter of practice, for continuity, the Board appoints its Past-Chair as one of the four (4) Board appointees. University of Winnipeg Community Renewal Corporatio n (UWCRC) Directors: the President of the University as Chair and 8 appointed by the President, including one regent (Pamela McLeod), plus 8 elected by UWCRC Members.

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OTHER UNIVERSITY BODIES AND COMMITTEES Senate (required by University of Winnipeg Act) Paul Campbell Omar Siddiqui Honorary Degrees Committee (Senate Standing Rules) Craig Lee Search Committees (senior administration) as requested by the President (except for Board searches for President; Corporate Secretary; Joint Board/Senate search for Chancellor ) DEFINITIONS external regent – appointed by the Government, the United Church, and the Alumni Association

POLICY: VPA#: Institutes and Centres PROCEDURES: APPENDIX:

Approved: May 28, 1996 Revised: Cross Reference:

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Institutes and Centres POLICY

AUTHORITY: The Board of Regents RESPONSIBILITY: Vice President Academic Effective Date: Purpose: The purpose of this policy is to set forth consistent guidelines for the establishment and operating of institutes and centres at the University of Winnipeg. Scope: This policy and the guidelines outlined herein shall apply to both University Institutes and Centres and Independent Institutes and Centres, as defined in this policy. Responsibility: The Vice President Academic, on behalf of The Board of Regents of the University, is responsible for the development, administration and review of this policy. The Associate Vice President, Innovation and Research, is responsible for the day to day operation of research institutes and centres. Definitions: Institute or Centre: means a formally structured organization established for the pursuit of scholarly objectives including artistic, scientific, or clinical objectives. University Institute or Centre: means an institute or centre which is organizationally part of the University and which is subject to its management and control. Independent Institute or Centre: means an institute or centre which is affiliated with but legally distinct and separate from the University, and which has a contractual relationship with the University for the purposed of acquiring space and/or services. Principles:

1) The University, on its own initiative or in concert with others may establish Institutes and Centres for the purpose of promoting the academic mandate of the University and meeting the needs of the community at large.

Comment [R1]: New delegation by the VP Academic

Comment [R2]: APC – recommend using full name in the few places that it is mentioned.



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2) Normally, University Institutes and Centres shall provide for the strengthening, coordination or facilitation of scholarly purposes or activities not easily undertaken within the University’s academic structures. For the most part, they shall build upon the expertise, competence and staff interest in existence at the University.

3) University Institutes and Centres that are intended to create new areas of

University activity shall be developed consistent with University priorities.

4) The establishment of University Institutes and Centres shall be subject to the approval of the Board of Regents on the recommendation of the Vice President Academic, the Academic Planning Council and the Senate.

5) University Institutes and Centres shall operate in accordance with a written

mandate negotiated at the time of their establishment.

6) University Institutes and Centres shall be financially secure with core funding derived from either the University or other sources. The level of University support will be determined from time to time, through the normal budgeting processes of the University.

7) Normally the Director(s) of University Institutes and Centres shall be a full time

member of the academic staff of the University and shall report to the Vice President Academic.

8) For administrative purposes, Institutes or Centres shall come directly under the

jurisdiction of the Vice President Academic or be attached to a division reporting to the Vice President Academic.

9) University Institutes and Centres shall be accountable financially and in all other

ways through an annular report submitted to the Vice President Academic.

10) University Institutes and Centres shall have an Advisory Committee or Council appointed by the Vice President Academic in consultation with the Director(s) and other administrative officers, as appropriate.

11) University Institutes and Centres shall abide by all University Policies and

Procedures unless specifically exempted.

Deleted: APC

Deleted: excepted



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12) In the event that funding becomes unsecured, the continuation of the Institute or Centre shall be determined by the Board upon the recommendation of the Vice President Academic

Procedures:

Guidelines for the Establishment of Institutes or Centres A. Development of a Proposal

1) Suggestions for new Institutes or Centres may be proposed by faculty, Deans of Faculties, or the Vice President Academic.

2) Proposals for new Institutes or Centres will originate with the Academic

Planning Council upon recommendation of the Vice President Academic.

3) Normally, University Institutes or Centres should not require the hiring of new full time faculty. Each member should hold an appointment in an academic department. If release time is is required, it should be negotiated by the Institute or Centre under terms and conditions acceptable to the Dean of the Faculty and the Vice President Academic.

4) The activities of the proposed Institute or Centre should include, but not

necessarily be limited to, performing basic and/or applied research and the offering of new curricular and extra curricular educational opportunities. These activities should be endorsed by the Vice President Academic and approved by the Senate.

5) The financial viability of the Institute or Centre should normally be based

upon medium term funding. That is to say upon a minimum of three to five years of University and/or community and/or industry and/or government support. It should not be exclusively based upon a short term project grant or contract, although it is recognized that revenues from such sources may comprise a significant portion of the Institute’s or Centre’s annual revenues.

6) Space/support and budget requirements (e.g. computing, Library and other

such services) shall be discussed with and endorsed by the Vice President Academic and the Vice President (Finance and Administration).



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B. Solicitations for Funding and Applications for Grants

1) With the exception of contracts, solicitation for government, community and industry funding must be approved by the President and must be coordinated through the Office of the Vice President Academic.

2) Applications for government research grants and contracts must involve the

Office of The Associate Vice President Research and Innovation.

C. University Approval

1) The Academic Planning Council shall forward fully developed proposals to the Senate.

2) The proposal shall include endorsement from the Vice Presidents, and

conditional funding support from the University and/or external sponsor(s).

3) Approval by the Senate will be based on the academic merits of the proposal and its compatibility with University objectives and priorities.

4) Approval to establish a new Institute or Centre may be granted by the Board

of Regents on the recommendation of Senate.

5) Once approval has been received, financial administration shall be coordinated in a manner consistent with University policies for financial control.

D. Evaluation of Performance

1) The performance of Institutes and Centres will be evaluated periodically. The time of evaluation will be stated specifically when the institutes and centres are approved by the Board and the evaluation will be carried out by the Vice President Academic in consultation with representatives of the University community.

2) Criteria for the evaluation will include:

a) contribution to the mandate of the University b) continued financial viability; and,

Comment [R3]: There is no longer a Development Office at the University

Deleted: by

Deleted: Development Office and the

Deleted: Administration

Deleted: APC



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c) such other criteria that may have been established by Senate and/or the

Board of Regents at the time the Institute or Centre was established.

3) The results of the performance evaluation will be transmitted by the Vice President Academic to the Board of Regents with recommendations for appropriate action.

4) The results of the performance evaluation will be transmitted by the Vice

President Academic to the Senate for information. II. INDEPENDENT INSTITUTES AND CENTRES

1) The University may assist with the establishment of, or the granting of affiliation to, independent Institutes and Centres, provided their activities enhance or complement the mandate of the University.

2) The degree of University participation in, or contribution to, the establishment

and operation of independent Institutes and Centres shall be determined by the contribution the independent Institute or Centre makes to the mandate of the University and by the availability of resources.

3) There shall be a written operating agreement between the Board of Regents and

the independent Institute or Centre.

4) There shall be University representation on any planning, advisory, or governing body of independent Institutes and Centres.

5) Although the University may make a financial contribution to accommodate, or

provide service for, an independent Institute or Centre, the University shall not be required to assume financial responsibility or any other liability for the Institute or Centre should other sponsors withdraw their support.

6) Independent Institutes or Centres shall only be granted affiliated status by the

Board of Regents on the recommendation of the Vice President Academic.

7) Independent affiliated Institutes and Centres shall submit reports to the Board on an annual basis, or as otherwise requested.

Deleted: ¶Policy ¶



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A. Structure and Organization

1) The relationship between the University and independent Institutes or Centres may be either a cooperative relationship involving the mutual sharing of human and physical resources, or a landlord-tenant relationship which reflects the academic interest of the University in the activities of the Institutes or Centres and recognized the University’s obligation to promote the greatest community use of its facilities and resources.

2) Professional and technical staff hired by an affiliated independent Institute or

Centre shall be employees of the Institute or Centre and not of the University. Joint or honorary appointments with the University may be considered provided that such appointments are for a limited term. The appointment or secondment of University staff to an Institute or Centre may be possible where such arrangements would be of mutual benefit. These arrangements are subject to the approval of the appointee’s department, the Dean of the Faculty, and the Vice President Academic.

B. Finances

1) The financing of an independent Institute or Centre will normally be based on a combination of core funding, grants or contracts from community, industry, or government sources. The University may make a financial contribution to an independent Institute or Centre but the amount will not be disproportionately large in relation to that of other sponsors.

C. Guidelines for the Granting of Affiliated Status

1) Independent Institutes or Centres may request affiliation with the University by providing the Vice President Academic with a proposal detailing current and future activities of the Institute or Centre, the mutual benefits of association, and the financial viability of the Institute or Centre. Where the Institute or Centre proposes to become closely associated with one or more Departments or Faculties of the University, letters of support from the Department Chairs and Deans shall accompany the proposal.

2) The Vice President Academic shall transmit the request to the Academic Planning Committee. Subsequently, the Academic Planning Committee shall forward its recommendations to Senate. After vetting the overall academic benefits that are likely to accrue to the University, Senate will make recommendations to the Board.



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3) Final approval for affiliation will be given by the Board. D. Evaluation of Performance and Affiliated Status

1) The performance and affiliated status of independent Institutes and Centres will be evaluated periodically. The review will be carried out by the Vice President Academic in consultation with the University community.

2) Criteria used in the review will include:

a) contribution to the mandate of the University; b) continued financial viability; and, c) such other criteria as many have been approved by Senate and the Board

at the time associated status was granted to the Institute or Centre.

3) The results of the performance evaluation will be transmitted by the Vice President Academic to the Board of Regents for appropriate action.

4) The results of the performance evaluation will be transmitted by the Vice

President Academic to the Senate for information

Review: This policy shall be reviewed in conjunction with the Procedures review at least once every five years.

the university of winnipeg board of regents board … · b. keyser acted as chair of the meeting...

Documents