The National Archives THE ARCHIVAL DATABASE (VAKKA ) http://www.narc.fi

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<ul><li> Slide 1 </li> <li> The National Archives THE ARCHIVAL DATABASE (VAKKA ) http://www.narc.fi </li> <li> Slide 2 </li> <li> The National Archives THE ARCHIVAL DATABASE (VAKKA) -includes information about archival material deposited in The Finnish National Archives and in seven Provincial Archives. -total amount of material is some 110 km shelved (2004). </li> <li> Slide 3 </li> <li> The National Archives THE ARCHIVAL DATABASE (VAKKA) - operational database - improves our information service and our internal work - has been planned in modules - in internet from the year of 1997 - multilevel description </li> <li> Slide 4 </li> <li> The National Archives THE ARCHIVAL DATABASE (VAKKA) - the description of archival material follows Finnish standard (1997) which is mostly based on international standards ISAAD(G) and ISAAR(CPF ). - the archival material in the archival database is organized in description levels which are as follows; Records creator level, fonds level, series level, unit level, items level and general description level </li> <li> Slide 5 </li> <li> The National Archives THE ARCHIVAL DATABASE (VAKKA) </li> <li> Slide 6 </li> <li> The National Archives DIGITAL ARCHIVE HTPP://DIGI.NARC.FI </li> <li> Slide 7 </li> <li> The National Archives DIGITAL ARCHIVE What do we digitize ? - indexies of the minutes or registries of the important government agencies (central government) - for the benefit of the serious research </li> <li> Slide 8 </li> <li> The National Archives DIGITAL ARCHIVE Why was this system built ? - to record and preserve the digitized material (= images, audio and so on) - provide the easy access for the users with the help of the internet-interface - to improve the quality of the images </li> <li> Slide 9 </li> <li> The National Archives DIGITAL ARCHIVE Separate data-base from VAKKA- archival database - you can add automatically meta-data from VAKKA - integrated with Vakka on a unit level - archival unit identification number is the linka that connects the digitized objects and the information in VAKKA - helps us to automate work-prosesses in digitization so much as possible </li> <li> Slide 10 </li> <li> The National Archives THE DIGITAL DATABASE - </li> <li> Slide 11 </li> <li> The National Archives DIGITAL ARCHIVE Material is digitized Metadata is defined Metadata and digitized objects are linked and added to the data base Material is stored into the tape library </li> <li> Slide 12 </li> <li> The National Archives DIGITAL ARCHIVE How to use the system ?: - through our Archival Data Base - VAKKA - a separate retrieval system in Digital Archive; improvement in search results </li> <li> Slide 13 </li> <li> The National Archives DIGITAL ARCHIVE How to have access: - free word search you can search either with proper nouns, (e.g. a district) or with common nouns - tree view you get an overall view of the material that is digitized you can search by going from the records creator-level to the archival unit -level </li> <li> Slide 14 </li> <li> The National Archives DIGITAL ARCHIVE - the aplication has not the optical character recognition programme (OCR) -to make retrieval system better -to take advantage of the finding aids made earlier - complete the information provided by VAKKA data base - e.g table of contents </li> <li> Slide 15 </li> <li> The national Archives DIGITAL ARCHIVES -compressed JPEG - image, which the end-user sees as an image that can be zoomed -inside the archival unit it is possible to move to the next or previous image </li> <li> Slide 16 </li> <li> The National Archives DIGITAL ARCHIVE - hardware three Intel-based servers, tape-library and disk-system - Linux-operating system -MySQL - TIFF-images for archiving purpose - servers and the other equipment are linked together with the fast LAN </li> <li> Slide 17 </li> <li> The National Archives DIGITAL ARCHIVE 2.6GHz P4 1Gbit/s switch 2 x 1.266GHz P3 SDLT tape library (4Tt) 380 Gt RAID disk pack Clustering technique - one logical unit three physical servers - improved service - scaleable - provide access to a large amount of users </li> </ul>