The Needs of Archives: 16 (simple) rules for a better archival management

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<ul><li><p>The Needs of ArchivesSixteen (simple) rulesfor a betterarchival management</p></li><li><p>NISE loves archives Database: archival guide in relational datastructure Projects: Guide to the Archives (2009-2012) Ambulant Archives Services (2013-2014) Helpdesk: Expertise and Information Centre Repository: Kurdish National Congress (KNK), Bayernpartei, etc.</p></li><li><p>Archives? materials created or received by a person, family, or organisation, public or private, in the conduct of their affairs [] organisations: letters, (meeting) reports, financial administration, member administration, publications, campaign materials, audiovisual materials (photos, films, )and all digital born or digitised materials</p></li><li><p>Archives? legal function: a.o. support and guarantee the rights and</p><p>obligations of governments and citizens- administrative function: good governance- historical value: influence the contents and orientation of personal and collective memory, thus the formation of a national identity policy supporting: legimitation of policy and decision making</p></li><li><p>Sixteen rules / Six themes Context Appraisal Arrangement Preservation Digitisation Access</p></li><li><p>Context: the whereabouts?</p></li><li><p>Context: the whereabouts?</p><p>#1. Discover your archives</p></li><li><p>Context: the whereabouts?</p><p>#2. Learn about the use of your archives</p></li><li><p>Context: the whereabouts?</p><p>#3. Research the history of your archives</p></li><li><p>Appraisal: all paper in the bin?</p></li><li><p>Appraisal: all paper in the bin?</p><p>#4. Know your national retention policies</p></li><li><p>Appraisal: all paper in the bin?</p><p>#5. Destroy, but keep history in mind</p></li><li><p>Appraisal: all paper in the bin?</p><p>#6. Cleaning: the easy option</p></li><li><p>Arrangement: think twice!</p></li><li><p>Arrangement: think twice!</p><p>#7. What applies to paper</p></li><li><p>Arrangement: think twice!</p><p>#8. applies to digital</p></li><li><p>Preservation: better than conservation!</p></li><li><p>Preservation: better than conservation!</p><p>#9. Avoid the cost of conservation</p></li><li><p>Preservation: better than conservation!</p><p>#10. Good materials are half the job </p></li><li><p>Preservation: better than conservation!</p><p>#11. Storage conditions are essential </p></li><li><p>Digitisation: a paperless archive?</p></li><li><p>Digitisation: a paperless archive?</p><p>#12. The purpose of digitisation</p></li><li><p>Digitisation: a paperless archive?</p><p>#13. Use SOAP for a clean scan policy</p></li><li><p>Access: locking away or opening up</p></li><li><p>Access: locking away or opening up</p><p>#14. The research benefit</p></li><li><p>Access: locking away or opening up</p><p>#15. The right for information</p></li><li><p>Access: locking away or opening up</p><p>#16. Transparent policies</p></li><li><p>Sixteen rules = success? Archival management is much more complex Rules are work in progress, adjusted with every new experience: from regionalist European parties to worldwide minority movements Rules are guidelines to a better understanding of the relevance practical implications of archives Only a small effort vs efforts of ICA/UNESCO</p></li><li><p>Universal Declaration on Archives Defines archives to include all recorded decisions, actions and memories in all formats including paper, digital, and audiovisual Recognises the uniqueness of archives in the way they provide authentic evidence of human actions Emphasises key role of archives in ensuring administrative transparency and democratic accountability</p></li><li><p>Universal Declaration on Archives Supporting democracy and human rights, and preserving collective social memory Explains the role of archivists as skilled professionals who care for archives and provide access to them Highlights the key requirements for good archival management</p></li><li><p>Further information Website: http://nise.eu Database: http://nise.eu/database Guide to the Archives report: http://nise.eu/files/proceedings-2-gta.pdf Contact: tom.cobbaert@nise.eu luc.boeva@nise.eu</p></li></ul>

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