archival information system arhinet croatian national archival information system vlatka lemić...

Archival information systemArchival information system

ARHiNETCroatian national archival information system

Vlatka LemićCroatian State Archives, Croatia

Archival information system

• Establishment of the unique system based on international standards

• Providing efficient and user oriented system of collecting, processing and presenting archival material

• Inclusion of all important elements of archival records management and management of business processes in the archival institutions into one comprehensive system

• Facilitating work of archival professionals • Standardizing and assuring quality of services and

products provided by archives• Ensuring preservation and presentation of data by using

information-communication technologies • Introducing new technologies and technological solutions

in the archival institutions

OBJECTIVES


• ARHiNET is a network information system for describing, processing and managing archival records

• It is installed on a central network server, accessible via the Internet from any point in the world

• ARHiNET enables users not only to search and browse data using the Internet, but also to access all program functions for processing, describing and managing archives

• ARHiNET is a complete solution for the work of the archives, since it supports not only processing of archival materials, but also keeping registers and managing use and digitization of archives and performing other tasks related to managing archival records

• It enables the integration of data and services of the archives and offers the users access to all data about registered archival material, their holders and creators in one place

IDEA


• ARHiNET is created on modular basis which enables the design and implementation of particular modules as separate projects in a relatively short period of time and their continuous integration into the unique information system. Advantages of such solution are the creation of an integrated base and a unique system of data protection with minimal costs.

• ARHiNET system structure comprises of two parts: the open one is intended for the external users who want to search database and catalogues and use other offered services, and the protected part, intended for the employees in the archives and other institutions, in which all professional-business processes that define processing and management of archival material are taking place. The program solution consists of several databases organized according to the logic of records type and user type/roles that define access to particular records.

CONCEPT


ARHiNET STRUCTURE


• Security and authorization• General functionalities• Description and processing of archives• Archival documentation• Creators and holders of archival material• Preservation of archives• Digital contents• Training• Standardization• Searching and browsing data

MODULES AND FUNCTIONALITIES


INTEGRATION OF DATA AND SERVICES

IN ARCHIVES


• about 700 registered users from more than 150 institutions

• National Register of archival fonds and collections• more than half a million units of data have been described

in ARHiNET so far: information on 14.000 fonds and collections, 70.000 other archival units (series, files and items), 15.000 creators and 6.500 records creators and owners, more than 4.000 finding aids and 3.000 bibliographical units on archival holdings

• ARHiNET contains digital images of the most significant and most often used documents

• management of digitized archives• files and documentation on creators and holders of

archival material

REALISATION


ARHiNET SYSTEM SUPORT


Procedure of making digital master copies


Procedure of creation of the watermark


Procedure of creation of the unique identifier mark


Connection of archival unit’s descriptions with digital copies


XML scheme for connection of archival unit’s descriptions with digital copies


REGISTRATION ON THE ARHiNET


USER’S ADMINISTRATION


DESCRIPTION OF ARCHIVAL UNITS


LIST OF RECORD HOLDERS


LIST OF ARCHIVAL MATERIAL


ACCESSION LISTS


FILE OF RECORD HOLDER


REGISTER BOOKS


ARHiNET PUBLIC


ARHiNET DIGITAL MATERIAL


• Standardization and raising quality of archival services• Facilitated access, integration and exchange of data• Using accessible and tested technologies• Modularity, scalability and simple upgrading• Simple and quick customization of structure and content• Possibility of integration with other program solutions• Assured expert assistance and user education• Continuous maintaining and upgrading of the program

solution• Simple use

ADVANTAGES OF ARHiNET

archival information system arhinet croatian national archival information system vlatka lemić...

Documents