spring 2011fcat/fcat 2.0 school assessment coordinator training presentation 1
TRANSCRIPT
Spring 2011FCAT/FCAT 2.0 SCHOOL ASSESSMENT
COORDINATORTRAINING PRESENTATION
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2
SPRING 2011 FCAT/FCAT 2.0
• FCAT vs. FCAT 2.0• Students will participate in the following assessments:
FCAT 2.0 Reading Grades 3 – 10
FCAT 2.0 Mathematics Grades 3 – 8 No comprehensive Mathematics assessment for Grade 9
FCAT Mathematics Retake Grade 10
FCAT Writing Grades 4, 8, 10
FCAT Science Grades 5, 8, 11
FCAT Reading Retake and/or Mathematics Retake Retained Grade 10 and Grades 11-AD
• Short- and extended- response items have been removed from all assessments.
W_TAM iv; RMS_TAM vi
FCAT / FCAT 2.0 TESTING WINDOWS
3
TEST ADMINISTRATION DATES
FCAT WRITING
MARCH 1 – 3, 2011
FCAT READING AND MATHEMATICS RETAKE
MARCH 30 – APRIL 7, 2011
FCAT / FCAT 2.0 READING, MATHEMATICS, AND SCIENCE
APRIL 11 – APRIL 25, 2011
FCAT Writing Daily Test Administration Schedule*
Day 1Tuesday,March 1
Day 2Wednesday,
March 2
Day 3Thursday,March 3
Grade 4Writing Prompt (45 Minutes)
Make-up Testing Make-up Testing
Grade 8Writing Prompt (45 Minutes)
Make-up Testing Make-up Testing
Grade 10Writing Prompt (45 Minutes)
Make-up Testing Make-up Testing
Training Packet
*The 2011 FCAT Writing extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is March 1 – March 9, 2011.
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FCAT Retake Daily Test Administration Schedule*
Grade Level
Day 1Wednesday,
March 30
Day 2Thursday,March 31
Day 3Friday,April 1
No TestingMonday,April 4
Teacher Planning
Day 4Tuesday,April 5
Day 5Wednesday,
April 6
Day 6Thursday,
April 7
10+-Adult**
FCAT Reading Retake Paper based( Computer-based Test optional)**Untimed
FCAT Mathematics Retake(Computer-based Test only)**Untimed
** CBT sessions may be scheduled during the entire one-week testing window. Paper based versions will be provided for students with allowable paper-based accommodations.
Training Packet
*The 2011 FCAT Retake extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is March 23 – April 7, 2011.
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6
FCAT RetakeDaily Test Administration Schedule (continued)
FCAT Retakes Mathematics Retake - Untimed
Computer-based ONLY– Paper-based versions will be provided to students with
allowable paper-based accommodations
Sessions may be scheduled during the entire one-week testing window selected by district
Reading Retake - Untimed Paper-based or Computer-based
– Paper-based: All schools must test on Wednesday, March 30
– Computer-based: Sessions may be scheduled during the entire one-week testing window selected by district
RMS_TAM
FCAT / FCAT 2.0 Reading, Mathematics, & ScienceDaily Test Administration Schedule*
*The 2011 FCAT RMS extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is April 5 – April 25, 2011.
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FCAT/ FCAT 2.0 Reading, Mathematics, & Science Daily Test Administration Schedule* (continued)
Grade
Level
Day 1Monday,April 11
Day 2Tuesday,April 12
Day 3Wednesda
y,April 13
Day 4Thursda
y,April 14
Day 5Friday,April 15
Day 6Monday,April 18
Day 7Tuesday
,April 19
Day 8Wednesd
ay,April 20
Day 9Thursda
y,April 21
No TestingFriday,April 22Teacher Plannin
g
Day 10Monday,April 25
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FCAT 2.0 Reading Session 1 (70 minutes)
FCAT 2.0 Reading Session 2(70 minutes)
10
FCAT 2.0 Reading Session 1 (70 minutes)
FCAT 2.0 Reading Session 2 (70 minutes)
FCAT MathematicsCBT**(160 minutes)
11
FCAT Science Sessions 1 & 2(65 minutes each)
**All Grade 10 FCAT Mathematics Computer-Based testing sessions, including make-up testing, may be scheduled between days 3-10. Paper-based versions will be provided for students with allowable paper-based accommodations.
*The 2011 FCAT RMS extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is April 5 – April 25, 2011.
8
9
Grade 10 Mathematics Computer-based ONLY
Paper-based versions will be provided to students with allowable paper-based accommodations
One 160-minute session
Scheduled 10 minute break after 80 minutes
Individual breaks, as needed
Mathematics sessions may begin on Day 3
Grade 10 students MAY NOT be tested with Retake students (e.g., these students may not be tested at the same time in the same computer lab).
FCAT/ FCAT 2.0 Reading, Mathematics, & Science Daily Test Administration Schedule (continued)
RMS_TAM vi, 2-3
10
Writing Test Materials
School Boxes:• School Cover Memo• Packing List• PreID Rosters• PreID Labels• School Assessment Coordinator Kit – clear plastic bag
Document Count Forms Paper Bands Red Labels (TO BE SCORED Materials) Yellow Labels (NOT TO BE SCORED Materials) White Labels (Large Print and Braille), if
applicable• Planning Sheets• Writing Prompt Sheets• Writing Folders
Special Documents Boxes:• Special Document Kits, if applicable
Large Print and Braille Cover Memo Document Count Forms Special Document Return Envelope(s) Test Materials
W_TAM 32
11
What’s New for the 2011 FCAT Writing
• Writing prompt has been removed from the Writing Folder
• NO barcode numbers on the Writing Folder or Prompt Sheet Used prompt sheets are still considered secure
materials and must be collected after testing Maintain a record of required administration
information New Administration Record/Security Checklist
No field for security numbers Fields added for verifying that students have returned
each type of secure document (Writing folders, prompt sheets, and planning sheets)
• Packages of Writing Prompt Sheets may be opened on the day of testing or on the evening before testing, but NO EARLIER
W_TAM iv
12
What’s New for the 2011 FCAT Writing(continued)
• Writing PreID labels and rosters will arrive in districts two weeks prior to test administration and will not be included in the test materials shipment.
• Large print Writing Folder is now 4 pages instead of 8 pages.
• Test Group Code box has been added to the inside front cover of the Writing Folder.
W_TAM iv, 16
13
FCAT / FCAT 2.0 RMS TEST MATERIALS GRADES 3-11 AND RETAKE
School Boxes:• School Cover Memo• Packing List• PreID Rosters• PreID Labels• School Assessment Coordinator Kit – clear plastic bag
Document Count Forms Paper Bands Peach Labels (TO BE SCORED – Grade 3 and Retake Materials) Red Labels (Grades 4-11 TO BE SCORED Materials) Yellow Labels (NOT TO BE SCORED Materials) White Labels (Large Print, Braille, and One-Item-Per-Page Materials), if
applicable• FCAT 2.0 Rulers (Grades 3 and 4 Mathematics only)• Reference Sheets
• Work Folders, if applicable (CBT Grade 10/Retake Mathematics)• Reading Passage Booklets, if applicable (CBT Reading Retake
accommodation)• Reading, Mathematics, and Science Test Books, Test and Answer
Books, Answer Books, and Answer Folders
RMS_TAM 219
14
Special Document Boxes:• Special Document Kits, if applicable
Special Documents Cover Memo White Labels (Large Print, Braille, and OIPP Materials) Document Count Forms Special Document Return Envelope(s) Test Materials
• Save the original boxes for returning large print, Braille, and OIPP materials.
W_TAM 57 RMS_TAM 219-220
FCAT / FCAT 2.0 RMS TEST MATERIALS GRADES 3-11 AND RETAKE (continued)
15
Sample Test MaterialsWhat’s New for the 2011 FCAT/FCAT 2.0
• Sample Test Materials (STMs) Regular print STMs are provided in online format
ONLY http://fcat.fldoe.org/fcatsmpl.asp
Special document STMs are provided as paper copies Delivered to selected schools January 2011
• STMs can be used at any time, up to the day before the test, so that students become familiar with the format of the test(s).
RMS_TAM vii
16
Computer-based practice testsWhat’s New for the 2011 FCAT/FCAT 2.0
• Computer-Based Test (CBT) Practice Tests (ePATs) FCAT Reading Retake & FCAT Grade 10/Mathematics Retake Instructions for the ePATs and answers to all practice tests are
posted under the Resources tab at www.FLAssessments.com/ePATs
ePats scripts are found in the CBT test administration manual
• All students who will participate in this administration MUST participate in a practice session conducted at their school.
Practice sessions should begin at least 3 weeks prior to the test administration window and the CBT test script MUST be used.
• It should be noted that the purpose of the ePat practice tests is to familiarize students with the platform and item types, but the sample items are not intended to indicate the rigor or complexity of the actual test items.
Weekly Briefing #8746
17
Students to be Tested
• In general, all Florida public school students enrolled in tested grade levels (Grades 3-11) participate in the FCAT/FCAT 2.0 per Section 1008.22(3)(c)8, Florida Statute. Students must take the test appropriate for the grade level in which they are enrolled.
• Writing: Grades 4, 8, 10
• Reading: Grades 3-10• Mathematics: Grades 3-8, and 10• Science: Grades 5, 8, 11• Retained students at tested grade levels are
expected to participate in FCAT / FCAT 2.0 Writing, Reading, Mathematics, and Science.
W_TAM 1; RMS_TAM 2
• EXCEPTION: Grade 10 students First time Grade 10 students (students who
entered Grade 9 in Fall 2009) participate in the Grade 10 FCAT 2.0 Reading and FCAT Grade 10/ Mathematics Retake. Retained Grade 10 students DO NOT
participate in scheduled Grade 10 tests. Retained Grade 10 students DO participate in
the Retake administration. All students enrolled in Grade 10 participate in
the FCAT/FCAT 2.0 regardless of any ACT or SAT concordant scores on file.
18
Students to be Tested (continued)
RMS_TAM 2-3
19
Students to be Tested (continued)
• RETAKE Tests in Reading and Mathematics: Retained Grade 10 and Grades 11-AD students
who have NOT previously taken or passed one or both parts of the FCAT, or
who have NOT achieved an ACT or SAT concordant score(s) to meet their graduation requirement
Adult high school students who have not yet passed one or both parts of the FCAT required for graduation with a standard diploma
Certificate of Completion students Students in the SECOND or THIRD year of the
Three-Year Graduation Program
RMS_TAM 2-3
• Students that MAY NOT participate in Retake administrations Students who have received a GED diploma Students enrolled in grade levels below Grade
10 Home Education Program students FTC Scholarship Program students McKay Scholarship Program Private School
students
20
Students to be Tested (continued)
RMS_TAM 3
21
Students to be Tested (continued)
• English Language Learners (ELLs) ALL ELLs are expected to participate in the FCAT/FCAT
2.0 Writing, Reading, Mathematics and Science tests no matter how long these students have been receiving services.
• Students with Disabilities (SWD) All students with disabilities participate in one of the
following: FCAT/FCAT 2.0 without accommodations FCAT/FCAT 2.0 with accommodations Florida Alternate Assessment
W_TAM 3; RMS_TAM 4
Students to be tested: other programs
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Program
District
Number
School Numb
erParticipation
StatusRegistration/Reports
Florida K-8 Virtual School Continuity Program
Florida Virtual Academy
50 7079 MUST Florida Virtual Academy
Connections Academy
71 7078 MUST Connections Academy
Miami-Dade Online Academy
13 7001 MUST Miami-Dade Online Academy
Home Education 13 9998 MAY Home Education Office
McKay Scholarship 13 3518 Private-MAY
Public-MUST
ESE Office
Florida Tax Credit Scholarship (FTC)
97 9999 MAY Registration - Region Center
Reports - FLDOE
Merrick Hospital/Homebound*
13 9732 MUST Merrick HHIP
*District program not in the Test Administration Manual
W_TAM 2-3, 6; RMS_TAM 3-4; Training Packet
ACCOMMODATIONS
• Students with Disabilities (SWD) Accommodations stated in the student’s
current IEP or 504 plan▪ Presentation▪ Responding▪ Scheduling ▪ Setting▪ Assistive Devices
Emergency 504 Plan Contact Mary Paz, ESE at 305-995-2799
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W_TAM 4, 65-71, RMS_TAM 5, 275-
281
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SWD AccommodationsWhat’s New for the 2011 FCAT/FCAT 2.0
• Accommodated Computer-Based Tests (CBT) Practice Tests (ePATs) FCAT Reading Retake & FCAT Grade 10/Mathematics Retake Accommodated ePATs, all scripts, and instructions for the ePATs are
posted under the Resources tab at www.FLAssessments.com/ePATs The accommodated CBT forms types include:
Large Print Color Contrast Zoom
The accommodated CBT forms are available as single or combined accommodations: Such as:
– Large Print + Color Contrast; – Zoom + Screen Reader; – Zoom + Color Contrast + Screen Reader
Weekly Briefing 9263
ACCOMMODATIONS(continued)
• English Language Learners (ELLs)• Students who are currently receiving services
in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Additional Time Assistance in Heritage Language Approved Dictionary
• ELL students in levels 1-4 only.
25
W_TAM 4, 72; RMS_TAM 5, 276,
282
Test Accommodations Field in ISIS
• Verify that all students requiring special assessment test materials have the proper test accommodation documented in the District’s Integrated Student Information System (ISIS). Test Accommodations field on the Additional ESE
Information screen in ISIS.
• Please refer to Weekly Briefing #9033.
• Note: Verify receipt of the Large Print (LP), Braille (BR) and One Item-Per-Page (OIPP) materials for all students who require them as soon as materials are delivered.
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Weekly Briefing # 9033
Test Accommodations Field in ISIS(CONTINUED)
For the 2010-11 school year, the options for the Test Accommodations field include the following (new options noted in bold italics):
C - Contracted Braille U - Uncontracted Braille L - Large Print O - One item per page P - Paper format test booklet instead of CBT G - Large Print, Paper or CBT Q - Unique accommodation, other R – Reading Passage booklet for CBT only
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Weekly Briefing # 9033
Accommodation Highlights
• Work with ESE and ESOL teachers to determine appropriate accommodations for each student.
• IF included in the IEP, 504 Plan, or LEP Plan– extended time must be allowed.
A student with the accommodation of extra time must complete one session before continuing to the next session.
• Accommodations may not alter what is being tested.
For example, reading passages may NEVER be read to students taking the Reading test.
28
W_TAM 65-72 RMS_TAM 5, 275-
282
• Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp Adopted by School Board General Guidelines
• Florida Test Security Statute and Rule
• School Procedural Checklist
29
W_TAM 11, 73-76; RMS_TAM 16, 283-286;
Training Packet
Prohibited Activities: Florida Statute and State Board Education Rule
• Reading the passages, test items, or performance tasks.
• Revealing the passages, test items, or performance tasks.
• Copying the passages, test items, or performance tasks.
• Explaining or reading test items or passages for students.
• Changing or otherwise interfering with student responses to test items.
• Causing achievement of schools to be inaccurately measured or reported.
• Copying or reading student responses.
30
W_TAM 11, 73-76; RMS_TAM 16, 283-
286
Prohibited Activities (continued)
• Allowing students to handle secure materials before or after test administration.
• Leaving secure materials unattended.• Leaving secure materials in classrooms or
taking them out of the building overnight.• Administering the FCAT to family members.
31
W_TAM 11, 73-76; RMS_TAM 16, 283-
286
• Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation.
“Possession” is defined as “within arm’s reach,” even if the electronic device is not visible.
Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing.
• Test administrators and proctors should also turn-off their electronic devices during testing.
32
Prohibited Activities: Electronic Devices (continued)
W_TAM v, 25; RMS_TAM viii,
Scripts
General Security Guidelines
Do• Provide secure storage• Restrict access
3 or fewer keys• Handle secure materials,
including affixing of labels in a limited-access area
• Maintain documentationChain of custodyBook assignment to
students• Train test administrators
and proctors• Monitor students during
lunch break or extended breaks
Do Not• Allow unauthorized access
to materials or content• Open secure materials
prior to date allowed• Allow untrained or
uncertified staff to test students
• Coach or provide assistance during test administration
• View, review, copy, or debrief test content
33
W_TAM 11, 33, 73-76; RMS_TAM 16, 283-286
Reporting Irregularities
34
W_TAM 12-13; RMS_TAM 17-18
Reporting Irregularities (continued)
• School personnel must be prepared to provide documentation and information in support of subsequent investigations of an incident.
Testing conditions and test security protocol Testing location of students, including a list of
students who tested at the same location and their seating assignment
Academic history of students Resolution of the incident Steps implemented to avoid future losses or
security breaches
35
W_TAM 12-13; RMS_TAM 17-18
Other Incidents• Missing materials from shipment
Inform SAET immediately
• Scoring irregularities identified during state or vendor scanning, scoring, and auditing procedures PIM reporting on notification
• Materials listed in state/vendor “Missing Materials Report” Conduct thorough search Return materials and/or provide documentation, as
directed Provide detailed report
36
W_TAM 12-13; RMS_TAM 17-18
Planning for the Test Administration
• Identify a secure locked room to store test materials.• Verify counts of shrink-wrap packets against packing
slip.• Report missing materials immediately.
Request additional test materials, if necessary.• Writing Administration
Writing Prompt Sheets may be opened, the evening of Monday, Feb. 28 or Tuesday, March 1 ONLY
• Reading and Mathematics Retake Administration• You may open shrink-wrapped packets of secure
test materials (with security numbers) 4 days before the first day of testing.
37
W_TAM 32-34; RMS_TAM 219-221; Training Packet
Planning for the Test Administration (continued)
• Reading, Math, and Science AdministrationsYou may open shrink-wrapped packets of secure test
materials (with security numbers) 7 days before the first day of testing.
• Provisions for Testing to Consider• Testing Location Considerations • Computer-Based Testing Considerations • Maintain a record of security numbers of secure test
materials.Administration Record/Security Checklist
• Verify PreID Roster and Labels• Train test administrators and proctors. • Assign a four-digit “Test Group Code” to each testing
session.38
W_TAM 32-34; RMS_TAM 219-221; Training Packet
Provisions for Testing to Consider
• Speak with school administrator to determine school-wide plan to address: Parent notifications Electronic devices Test Script options Lunch schedules Late arrivals Make-up testing
39
40
Testing Location Considerations
• Use classrooms whenever possible.• Make sure that each room is free of distractions and
has Comfortable seating Good lighting Sufficient workspace Adequate ventilation
• Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.
• Make sure that: students are not facing each other when seated at
tables. students are not in seating (stadium or staggered) that
allows them to easily view other students’ answers. there is at least three feet between students.
• Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts.
W_TAM 16, 34; RMS_TAM 222
Computer-based testing considerations
• Allow sufficient work space for Work Folders and Reading Passage Booklets
• Provide a secure testing environment During the practice test, check the
configuration of the room Use visual blocks (e.g., file folders taped to the
side of computers)
• Consider the number of proctors needed based on the number of students tested.
41
42
• A security number consists of a nine-digit number followed by a check digit.
• Written documentation of the number ranges must be maintained at all times during distribution and return of materials. Pre-populated Administration Record/Security checklist is provided
with a list of security numbers for all documents with security numbers assigned to each school
A blank copy of the checklist is provided as a perforated page in Appendix C of the manuals. Test administrator may use the pre-populated administration
record/security checklist, a blank copy of the checklist, or a comprehensive record of security numbers.
Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.
Security numbers of secure materials not already listed MUST be added to the record with the names of the students to whom the test materials are assigned.
Preparing paper-based test materials: Security Numbers
W_TAM iv; RMS_TAM 18
43
location of Security Numbers
The Security Number will appear in these spaces.
W_TAM 10; RMS_TAM 19
44
Sample form that can be downloaded from PearsonAccess into Excel. Not prepopulated, no security numbers on writing materials.
Administration Record/ Security ChecklistFCAT Writing
W_TAM 13, 83
45
Pre-populated version of the form that can be downloaded from PearsonAccess into Excel
Administration Record/ Security ChecklistFCAT / FCAT 2.0 Reading, Mathematics, Science, and Retake
www.PearsonAccess.com/fl
46
Administration Record / Security Checklist FCAT / FCAT 2.0 Reading, Mathematics, Science, and Retake (continued)
Blank version of the form (located in Appendix C of the manuals)
RMS_TAM 20, 293
Preparing Computer-based Test Materials
• Train test administrators and proctors• Administer practice session to all students • Login to PearsonAccess operational (blue) site
Verify the accuracy of ALL PreID student information Add new students or delete students with inaccurate information for
reentry, if applicable
Create classes and assign students to classes Create test sessions and assign classes to test sessions Print Student Authorizations Tickets
• Provide Session Roster, Student Authorization Tickets, and test group codes to test administrator on the day of testing.
47
• The student information generated by the vendor is based on students enrolled at your school as of January 21 2011. A Control D report was generated with the PreID file information
• Verify the information on the PreID Roster against the school’s student information database.
• Verify that students are still enrolled and will be tested.
• The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. Only the last four digits of the SSN preceded by five Xs and
followed by one X (XXXXX7884X) are printed on the PreID labels. You are NOT required to grid the missing numbers of a SSN.
• Always use the Florida ID number, not the District’s student ID number when verifying student’s information or when hand-gridding an answer document.
48
PREIDENTIFIED ROSTER AND LABELS
W_TAM 8-9; RMS_TAM 12-13
PREIDENTIFIED ROSTER AND LABELS (continued)
• Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing, Grades 3-8 Reading and Mathematics, and Grades 5, 8, and 11 Science: Student name Student Florida ID number District number School number Grade level
• Four elements MUST be correct on a student PreID label for RETAKE: Student name Student Florida ID number District number School number
• If any of the critical fields noted above are INCORRECT, do NOT use the PreID label.
49
W_TA M 8-9; RMS_TAM 12-13
50
Pre-identified student labelsWhat’s New for the 2011 FCAT/FCAT 2.0
• Student Grid Sheets and PreID labels Ethnicity Category
Indicates whether a student is Hispanic or Latino
Grid Y for Yes OR N for No Y or N is printed on student
labels next to Hisp/Latino Race Category
Grid Y for Yes OR N for No next to each category
Y may be gridded for more than one Race category
Race code(s) are printed on student labels next to Race
W_TAM iv, 6-7; RMS_TAM vii, 11
51
Incorrect or missing PreID Information
• Incorrect PreID information on a student label that has been affixed to an UNUSED answer document Student grid sheet of a non-preidentified document MUST be
gridded with the correct elements Document with incorrect label affixed should be returned with
the NOT TO BE SCORED materials
• Incorrect PreID information on a USED answer document Student must, under the supervision of the test administrator,
transfer his/her exact responses into a replacement answer document
Ensure the replacement has the same form code for the following: Grade 3 Reading Test and Answer Book Grade 3 Mathematics Test and Answer Book Grade 4 Reading Test and Answer Book Grade 4 Mathematics Test and Answer Book Grade 5 Mathematics Test and Answer Book Grade 5 Science Test and Answer Book Grade 10/Retake Mathematics Test and Answer Book Reading Retake Test and Answer Book
W_TAM 9; RMS_TAM 14
52
Sample Student Label
• Affix the label in the box in the lower left corner of the student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
W_TAM 9; RMS_TAM 13
53
Sample Student Grid Sheet
Student Information (must be completed by the student)
Grade Level/Content Assessed
Student Label Area
Form Code
Security Number Area
Student Demographic Information
Timing Tracks
Registration Mark
Registration Mark
School Use OnlyDNS and UNDO
bubbles
W_TAM 10; RMS_TAM 15
54
Large Print (LP), Braille (BR) andOne-Item-Per-Page (OIPP)Instructions for Completing Student Grid Sheets
IMPORTANT DISTINCTION:
• For LP users, the student grid sheet on the front cover of the large print answer document must be completed.
• For BR and OIPP users, the student grid sheet of the regular print answer book, answer folder, or test and answer book must be completed and included in each student's return envelope.
Complete the student’s grid sheet in one of the following ways:
Affix the student’s verified PreID label in the lower left corner of the grid sheet in the box that reads Place STUDENT LABEL here.
If the student does not have a label, grid the student information with a No. 2 pencil.
W_TAM 58 RMS_TAM 264-265
55
MaterialsWhat’s New for the 2011 fcat / fcat 2.0
• New Braille ruler for Grades 3 and 4 students. Rulers will be included in the Braille test materials kits.
• Session 4 of (Grades 3 and 4) Mathematics contains items that require a ruler. Rulers should not be distributed for Session 3 Rulers will be provided on perforated sheets with other
test materialsDo not cut the edges of the ruler!Do not cut the edges of the ruler!
RMS_TAM vi, 6
56
MaterialsWhat’s New for the 2011FCat / Fcat 2.0 (continued)
• Mathematics Reference Sheets for Grades 5-AD students and Science Reference Sheets for Grades 8 and 11 students will be packaged as stand-alone pages and shipped with test materials.
• Mathematics Reference Sheets available on the FLDOE website: FCAT, Grade 10/Retake
http://fcat.fldoe.org/pdf/1011g10rfcatmrs.pdf FCAT 2.0, Grades 6-8
http://fcat.fldoe.org/fcat2/pdf/mg68rs.pdf FCAT 2.0, Grade 5
http://fcat.fldoe.org/fcat2/pdf/mg5rsr.pdf
RMS_TAM vi, 6
57
Materials Allowed During Testing
Grade Level
Writing Planning
Sheet
FCAT/FCAT 2.0Calculato
r
Mathematics
Reference Sheet
Science Reference
Sheet/Periodic Table
Ruler
CBT Work Folder
3 N/A NO NO N/A YES* N/A
4 YES NO NO N/A YES* N/A
5 N/A NO YES NO NO N/A
6 N/A NO YES N/A NO N/A
7 N/A YES YES N/A NO N/A
8 YES YES YES YES NO N/A
9 N/A YES YES N/A NO N/A
10 YES YES YES N/A NO YES
11 N/A YES N/A YES NO YES
RETAKE N/A YES YES N/A NO YES
* Grades 3 & 4 FCAT 2.0 Mathematics Session 4 ONLY* Grades 3 & 4 FCAT 2.0 Mathematics Session 4 ONLY
W_TAM 18; RMS_TAM 6-9; 25-
28
58
Elementary SchoolDocument Configuration
GRADE DOCUMENT TITLEITEM TYPE
Multiple Choice
Gridded Response
3Reading Test and Answer Book
Mathematics Test and Answer Book
4
Writing Folder
Reading Test and Answer Book
Mathematics Test and Answer Book
5
Mathematics Test and Answer Book
Reading Test BookReading Answer Folder
Science Test and Answer Book
W_TAM 4, 18; RMS_TAM 27-28
59
Middle SchoolDocument Configuration
GRADE DOCUMENT TITLEITEM TYPE
Multiple Choice
Gridded Response
6Reading & Mathematics Test BookReading & Mathematics Answer Book
7Reading & Mathematics Test BookReading & Mathematics Answer Book
8
Writing Folder
Reading & Mathematics Test BookReading & Mathematics Answer Book
Science Test BookScience Answer Book
W_TAM 4, 18; RMS_TAM 27-28
60
High SchoolDocument Configuration
GRADE
DOCUMENT TITLE
ITEM TYPE
Multiple Choice
Gridded Respons
e
9Reading Test BookReading Answer FolderNo Comprehensive Mathematics Test
10
Writing Folder
Reading Test BookReading Answer Folder
Mathematics Grade 10/Retake Test and Answer Book (paper-based accommodation only)
11 Science Test BookScience Answer Book
Retake
Reading Retake Test and Answer Book
Mathematics Grade 10/Retake Test and Answer Book (paper based accommodation only)
W_TAM 4, 18; RMS_TAM 27-28
61
LP and BR Record Student Responses for Writing
• Students using large print materials will record their responses directly in the large print Writing folders. If a student provides verbal or signed responses, the test
administrator MUST record the student’s responses directly in the large print Writing folder.
Do not use a regular print folder.• Students who use Braille materials will record their
responses on Braille paper. Contractor will transcribe the student’s response from the
Braille paper into the regular print Writing folder. If a student provides a verbal or signed response, the test
administrator MUST record the student’s response in the regular print Writing folder.
W_TAM 59; RMS_TAM 240
62
LP, BR, and OIPPRecord Student Responses for RMS
• Students using large print materials will record their responses directly in the large print test and answer book. If a student provides verbal or signed responses, the test administrator
MUST record the student’s responses directly in the large print book. Do not use a regular print answer document.
• Students who use Braille materials will record their responses on Braille paper. Contractor will transcribe the student’s responses from the Braille
paper into the regular print answer book, answer folder, or test and answer book.
If a student provides verbal or signed responses, the test administrator MUST record the student’s responses in the regular print document.
• Students who use OIPP materials will record their responses in the OIPP test and answer book . School staff MUST transcribe the student’s responses from the OIPP
book into the regular print answer book, answer folder, or test and answer book.
If a student is using multiple learning media (e.g., a student uses Braille materials and records his or her responses in a large print answer document), make sure that ALL of the student’s responses are in ONE answer document type.
W_TAM 59RMS_TAM 240
Training Test Administrators and Proctors• ALL personnel involved in the FCAT / FCAT 2.0 administration must receive
training prior to the FCAT / FCAT 2.0 administration and sign a FCAT / FCAT 2.0 Administration and Security Agreement Form. All signed forms must be retained at the school site for 1 year following
the release of results.• Inappropriate actions by school or district personnel before, during, or
after test administration may result in consequences such as test invalidations and/or loss of teaching certification.
Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures.
• Only instructional certified personnel may serve as test administrators.
• Instructional certified personnel AND support staff may serve as proctors.
• Test administrators must become familiar with the script before the first day of testing.
Test script must be read verbatim.
63
W_TAM 33; RMS_TAM 29, 220
Proctor Duties and Responsibilities
• School Personnel may Prepare, distribute, and collect materials under direct
supervision of the test administrator Complete student grid sheets
• Non-school Personnel may Assist in monitoring test administration only Only be used as an “extra” pair of eyes
• M-DCPS students may NOT serve as proctors.
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Students RatioPaper-based Tests
Student RatioComputer-based Test
Proctors
1-30 students 1-25 students Test Administrator*
31-60 students 26-50 students Test Administrator and 1 Proctor
61-90 51-75 student Test Administrator and 2 Proctors*It is recommended that a proctor be assigned to rooms with 25 or fewer
students whenever possible.
W_TAM 12; RMS_TAM 17
FCAT / FCAT 2.0 Administration and Security Agreement Form
65
W_TAM 79 RMS_TAM 289
66
Supervise Test Administration
• During testing, ensure that students: clear their desks of all materials except the appropriate test
materials use only No. 2 pencils (mechanical pencils, ink pens,
highlighters, crayons, colored pencils, markers, correction fluid, etc., are NOT permitted)
do not have books, notes, scratch paper, or electronic devices of any kind (except FCAT/FCAT 2.0 calculator) during testing, even if they do not use them
do not talk or make any disturbance work independently work in the correct session and record their answers in the
appropriate area• Test administrators MAY NOT:
talk with students about test items help students with their answers check through books return books to students after they have been collected discuss test items or answers with students even after all test
materials have been returned and testing has been completed
W_TAM 21, 35 RMS_TAM 30, 223
Required Administration Information
• Schools must maintain the following information for each testing room: Students assigned to the room – Student Name and Florida ID
Number Attendance Information – Present, Present but Invalidated,
Absent, Withdrawn Unique Security Number (9-digit number) of the Secure
Document Assigned to Each Student (Not for Writing) Test Group Code (4-digit number) Grade Level (Not for Retake) Verification that student returned all secure materials after
testing Signatures of test administrators and school assessment
coordinators Dates for when documents are received and returned
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W_TAM 16 RMS_TAM 24
computer-based test Administration
• Ensure visual barriers are used• Check student ID / names on Student Authorization Tickets• Login to PearsonAccess • Manually start test sessions• Actively proctor testing rooms• Resume test sessions for students that exit the test• Manually stop test sessions• Mark sessions complete for students that did not resume the
test or never logged into the test• Invalidate tests, if applicable• Record ESE / 504 and ELL accommodations used, if
applicable• Complete online comment forms
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69
Security Log
• Schools are required to maintain an accurate Security Log for each testing room.
• Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. Applies for a short break, regardless of how much time
he/she spends monitoring a testing room.
• A perforated Security Log can be found in Appendix C of the manuals.
• Blank document can also be found at www.PearsonAccess.com/fl under the Support tab.
W_TAM 17, 81 RMS_TAM 25, 291
70
Security Log (continued)
W_TAM 81 RMS_TAM 291
Test Group Code
• A test group code is a security measure to identify groups of students tested together. Generate a four-digit numeric code to assign to
each testing room. Record the test group code in the Administration
Record/Security Checklist. The scripts for administering the tests include
instructions to be read to the students to grid the test group codes onto their answer documents.
Groups with different test group codes may NOT be merged.
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W_TAM 16, RMS_TAM 24
72
Test Invalidation Policies and Procedures
• Purpose of test invalidation is to identify when the validity of test results has been compromised.
• Test administrators should discuss situations involving possible invalidation with the school assessment coordinator and the situation should be investigated immediately.
• A test MUST be invalidated if any of the following circumstances occur: A student has an electronic device during testing. A student is cheating during testing. A student is disruptive during testing.
• Return ALL invalidated tests with the DNS bubble(s) gridded with all other TO BE SCORED (red-labeled) materials. This will ensure that the student’s record is on the
electronic file, but the student will not receive a score.
W_TAM 14 RMS_TAM 21-22
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Test Invalidation Policies and Procedures (continued)
A test MAY be invalidated if any of the following circumstances occur:
1. A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time.
2. A student was given an accommodation not allowed on the FCAT/FCAT 2.0.
3. A student was given an accommodation not on the student’s IEP, Section 504 plan, or ELL plan.
4. A student was not provided an allowable accommodation listed on the student’s IEP, Section 504 plan, or ELL plan.
5. An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage).
W_TAM 15 RMS_TAM 22
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Defective Materials
Test Books• If a defective test book is identified before
testing, give the student a replacement book. Return defective books with the NOT TO BE
SCORED materials.
• If a student discovers he/she has a defective test book during testing, give the student a replacement test book with the same form code. If the same form code book is not available, give
the student a book with any form code, and bubble the replacement form code on the student grid sheet.
W_TAM 15 RMS_TAM 22-23
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Defective Materials (continued)
Answer Documents• If a defective answer document (answer folder, answer
book, and test and answer book) is identified before testing, give the student a replacement document. Return defective documents with the NOT TO BE SCORED
materials.• DNS bubble MUST be gridded if any of the following
circumstances occur:1. Document is defective and USED2. Student Name, Student Florida ID Number, District Number,
School Number, OR Grade Level (except for Retake) is INCORRECT on a label affixed to a USED document
3. A student label has been placed over another student label on a USED document
If any of the three circumstances occurs during testing, give the student a replacement document. When the student completes the session, he/she must, under the supervision of the test administrator, transfer the exact responses from the defective document to the replacement.
W_TAM 15 RMS_TAM 22-23
76
Defective Materials (continued)
Answer Documents• Under the following circumstances, it is NOT necessary to
grid the DNS bubble if the document has been packaged properly for return with all other NOT TO BE SCORED materials.1. Preidentified document belongs to a student who has
withdrawn before testing begins.2. Preidentified document belongs to a student who has been
absent during the entire testing window.3. Document is defective and UNUSED.4. Preidentified information is incorrect and the document is
UNUSED.
W_TAM 15 RMS_TAM 23
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Sample DO NOT SCORE (DNS) &UNDO Bubbles
Writing Sample
Reading, Mathematics, and Science Samples
W_TAM 14 RMS_TAM 21
Clarification for Score Reporting
• Students must take both sessions (session 1 and 2) in order to receive a score. If a student is absent and unable to make-up one of the
two sessions, then you will need to invalidate the answer document.
• Only one answer document per student for each subject-area test may be submitted for scoring. If a student has to make-up a session, all responses from
both sessions must be in the same answer document. If a student is using multiple learning media (e.g., a
student uses Braille materials and records his or her response in a large print document), make sure that the student’s complete response is in ONE answer document type.
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W_TAM 59 RMS_TAM 267
Organizing Test Materials for Return
• Verify that all distributed secure materials have been returned.
• Check for and remove Any stray Writing planning sheets, Writing prompt sheets;
Mathematics ( Grades 5-AD) and Science (Grades 8 and 11) Reference Sheets; rulers (if applicable)
• Make copies of and file the following: records of required administration information collected
by test administrators all Security Logs
• Verify DNS and UNDO bubbles.• Set aside in a secure location All “NOT TO BE
SCORED” materials.
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W_TAM 30, 36 RMS_TAM 217, 224
Organizing Test Materials for Return (continued)
• Prepare “TO BE SCORED” materials into the following stacks by program, grade level, and document type, if applicable Florida K-8 Virtual School Continuity Program “TO BE SCORED”
Answer Documents Connections Academy (71/7078) Florida Virtual Academy (50/7079)
Miami-Dade Online Academy (13/7001) “TO BE SCORED” Answer Documents
Home Education Program (13/9998) “TO BE SCORED” Answer Documents
McKay Scholarship Program (13/3518) “TO BE SCORED” Answer Documents
Florida Tax Credit Scholarship Program (97/9999) “TO BE SCORED” Answer Documents
Merrick Hospital/Homebound Program (13/9732) “TO BE SCORED” Answer Documents
Your School’s “TO BE SCORED” Answer Documents
80
W_TAM 30, 36-37 RMS_TAM 224, 227-
231
81
Prepare Your School’s TO BE SCORED Documents for Return
• Complete a separate Document Count Form for each grade level and document type Verify the accuracy of the NUMBER OF “TO BE SCORED”
ANSWER DOCUMENTS (Box 5) on the count form. An inaccurate number on the form will delay the scanning process.
Verify that you have included all documents from make-up sessions before you complete each form
Do not combine documents for more than one grade level and document type under the same count form.
Do not copy blank document count forms
• Place each completed Document Count Form on top of the first stack of corresponding “TO BE SCORED” answer documents
• Complete and secure Paper Bands Do not use staples, paper clips, or tape to seal the bands
W_TAM 37-38 RMS_TAM 225, 231-
233
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Document Count Form
Make sure the count you enter is accurate; inaccurate counts can delay the scoring process.
W_TAM 37, 38, 39, 40
RMS_TAM 225-226
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Paper Band
W_TAM 38, 39, 41 RMS_TAM 227
PREPARE OTHER PROGRAMS TO BE SCORED DOCUMENTS FOR RETURN
• Complete a separate Document Count Form for each program, grade level, and document type, if applicable
– Miami-Dade Online Academy (13/7001)– Home Education Program (13/9998)– McKay Scholarship Program (13/3518)– Florida Tax Credit Scholarship Program (97/9999)– Merrick Hospital/Homebound Program (13/9732)
• Verify the accuracy of the number of “TO BE SCORED” answer documents
• Do not combine documents for more than one program, grade level, and document type under the same count form
• Do not copy blank document count forms• Place each completed Document Count Form on top of the
first stack of corresponding T”O BE SCORED” answer documents
• Complete and secure Paper Bands Do not use staples, paper clips, or tape to seal the bands
84
W_TAM 30, 36-37 RMS_TAM 224, 227-
231
85
MerrickHospital/Homebound(13/9732)
(71/7078) (50/7079)
Miami Dade
Online Academ
y(13/7001
)
Note: Place invalidated documents marked DNS below the Document Count Form and include in count.
Packaging Diagram
W_TAM 43 RMS_TAM 233
Preparing NOT TO BE SCORED for Return
• Place all “NOT TO BE SCORED” materials in boxes. Test books (used and unused). Unused documents (preidentified and non-
preidentified). Defective documents with DNS bubbles gridded. Reading Passages Booklets (Computer-Based
Testing)
• No special order is required.
86
W_TAM 44 RMS_TAM 234
computer-based testing materials for return• Securely store any hand-held calculators• District Assessment Coordinator Only Box:
All Mathematics Work Folders (used and unused) Original Test Administration Records
Security Logs Session Rosters
• Not To Be Scored (yellow-labeled) boxes Reading Passage Booklets, if applicable
• Keep at the school for one calendar year: Student Authorization Tickets Copies of all records of administration information
87
88
WritingReturn Label Reference Chart
MATERIALS INCLUDEDLABEL COLOR
MANUAL REFERENC
E
TO BE SCORED Answer Documents REDPage 42
Steps 1-4
NOT TO BE SCORED Materials YELLOWPage 44
Steps 1-4
Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and Braille notes)
WHITEPage 64
Steps 12-15
89
Reading, Mathematics, Science, and RetakeReturn Label Reference Chart
MATERIALS INCLUDEDLABEL COLOR
MANUAL REFERENC
E
Grade 3 and Retake TO BE SCORED Answer Documents
PEACHPage 232Steps 1-5
Grades 4-11 TO BE SCORED Reading, Mathematics, and Science Answer Documents
REDPage 232Steps 1-5
NOT TO BE SCORED Materials YELLOWPage 234Steps 1-4
All Special Document Materials WHITEPage 274
Steps 12-15
District assessment coordinator Only Box
90
Test MATERIALS INCLUDEDLABEL COLOR
MANUAL REFERENC
E
• FCAT Writing
• Prompt Sheets (used and unused)• Planning Sheets (used and
unused)• Original Records of Required
Administration Information and/or Security Checklist
• Original Security Logs• Original School Procedural
Checklist• Original Accounting for All Secure
Documents
No Return Label – Mark
Boxes District
Coordinator ONLY
Page 44Steps 1-4
• FCAT Reading, Mathematics, Science, and Retake (including CBTs)
• Original Records of Required Administration Information and/or Security Checklist (Session Rosters for CBT)
• Mathematics Work Folders (used and unused)
• Original Security Logs• Original School Procedural
Checklist• Original Accounting for All Secure
Documents
No Return Label – Mark
Boxes District
Coordinator ONLY
Page 234Steps 1-4
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Special documentsSteps for Returning LP, BR, and OIPP
• Verify that all distributed secure materials have been returned.
• Make copies of and file the following: Records of required administration information collected
by test administrators All Security Logs
• Open each Special Document Return Envelope and verify that each envelope contains documents for one student only.
• Verify that each student grid sheet has been completed correctly or has a PreID label affixed.
• Verify DNS and UNDO bubbles.• Complete a Document Count Form for each student by grade
level and document type.• Verify the completed information on the outside of each
student envelope and seal the envelope.• Place all TO BE SCORED and NOT TO BE SCORED materials
into the boxes in which they arrived.
W_TAM 60-62 RMS_TAM 271-272
92
Packaging Diagram
Special Documents
W_TAM 63
Return Schedule FCAT WRITING
93
WRITING MATERIALSHAND-DELIVER ALL MATERIALS TO
TDCRETURN DATES
RED - “To Be Scored” Grades 4 , 8, and 10 WHITE - Visually Impaired Materials Special Documents (Large Print, Braille, and One-Item-Per-Page)
YELLOW- “Not To Be Scored”
District Assessment Coordinator Only
Middle Schools, Senior High Schools, and Alternative Education Centers: Friday or Monday, March 4 or 7, 2011
Elementary Schools and K – 8 Centers:
Tuesday or Wednesday, March 8 or 9, 2011
Training Packet
Return Schedule FCAT Retake
94
FCAT RETAKE MATERIALS RETURN / PICK- UP DATEPEACH -PEACH -“To Be Scored”
YELLOW- “Not To Be Scored”
District Assessment Coordinator Only
Adult Centers:
Hand-deliver to TDC All FCAT Retake materials (Including calculators):
Monday, April 11, 2011
PEACH -PEACH -“To Be Scored” High Schools and Alternative Centers:
Pick-up by ZAP Courier ServicesFCAT Retake “To Be Scored” (Including Visually Impaired materials)
Friday, April 8, 2011
–High schools not ready upon drivers’ arrival are responsible for delivering the materials to the Test Distribution Center on the same day, NO EXCEPTIONS.
Training Packet
Return Schedule FCAT / FCAT 2.0 Reading, Mathematics, and Science
95
TO BE SCORED MATERIALS ONLY
RETURN DATES
PEACH - PEACH - Grade 3
RED - Grades 4 – 11 WHITE - Visually Impaired Materials Special Documents (Large Print, Braille, and One-Item-Per-Page) Pack talking calculators separately from Visually Impaired test materials.
Elementary Schools and K – 8 Centers:
Monday, Tuesday, or Wednesday
April 25 - 27, 2011
Middle Schools, Senior High Schools, and Alternative Education Centers:
Thursday or Friday, April 28 or 29, 2011
Training Packet
*Note: Due to the contractor’s return schedule, all Grades 3-5 must be returned to TDC no later than April 27, 2011 (NO EXCEPTIONS).
*Note: Due to the contractor’s return schedule, all Grades 3-5 must be returned to TDC no later than April 27, 2011 (NO EXCEPTIONS).
Pick-up ScheduleFCAT / FCAT 2.0 Reading, Mathematics, Science, and Retake• Zap Courier Service will pick-up from schools, as
follows:
96
BOXESBOXES PICK-UP DATESPICK-UP DATES
YELLOWYELLOW Labeled LabeledMay 2 – May 10, 2011May 2 – May 10, 2011
District Assessment District Assessment Coordinator OnlyCoordinator Only
FCAT calculators remain at the school site, except for Visually Impaired calculators.
Training Packet
Online comment forms
• Forms located at www.PearsonAccess.com/fl under the Support tab
Test Administrator School Assessment Coordinator
• Please complete the comment form online Encourage your test administrators to also
complete the comment form online.
97
98
Reminders for the 2011 FCAT/FCAT 2.0
• FLDOE encourages schools and districts to consider recycling manuals and other non-secure ancillary materials after scores have been reported.
• Districts/schools are required to adhere to the daily testing schedule, unless a request for a change was made by the district and approved by the FDOE.
• Test administrators are required to use ALL of the allotted time in each test session and should not end a session early.
• A student with the accommodation of extra time must complete one session before continuing to the next session.
• If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test.
99
• Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY
electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy.
• Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Carefully read the Test Security Policies and Procedures
to ensure that you are following the correct procedures.
District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT/FCAT 2.0 Administration and Security Agreement.
Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members.
Reminders for the 2011 FCAT/FCAT 2.0 (continued)
100
• Forms and materials located at www.PearsonAccess.com/fl under the Support tab Comment Forms
Student (CBT only) Test Administrator School Coordinator District Coordinator
Ensure that comment forms are reviewed before testing and complete them after testing.
Training Materials Administration Record/Security Checklist Materials Return List Special Documents Materials Return List Missing Materials Form Test Irregularities and Security Breaches Form Braille Scripts
Reminders for the 2011 FCAT/FCAT 2.0 (continued)
101
Training Materials Link
The state’s training materials are available at :
www.pearsonaccess.com/flclick on Support tab
Training materials from today’s training are available at:
http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp
Contact information
Student Assessment and Educational Testing
Maria C. Bruguera, Director Email: [email protected] or
Mara Ugando, Staff SpecialistEmail: [email protected]
Phone: 305-995-7520Fax: 305-995-7522
102