fall 2011 fcat mathematics retake fcat reading retake fcat 2.0 reading retake training materials

Fall 2011FCAT Mathematics Retake

FCAT Reading RetakeFCAT 2.0 Reading Retake

TRAINING MATERIALS

Training Materials

• These materials cover information from the Fall 2011 Computer-Based Test Administration Manual, the Fall 2011 Reading and Mathematics Retake Test Administration Manual (paper-based), and the Fall 2011 Computer-Based Test Accommodations Guide.• Unless specified (PBT = Paper-Based Test

Administration or CBT = Computer-Based Test Administration), the information on these slides refers to all administrations.

Available online at:www.FLAssessments.com/FallRetake

www.FLAssessments.com links are redirects for materials posted to www.PearsonAccess.com/fl.

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http://www.flassessments.com/FallRetake

http://www.flassessments.com/

http://www.pearsonaccess.com/fl

Glossary of Terms

• PearsonAccess – www.pearsonaccess.com/fl A website used for almost all test preparation (e.g., PreID),

setup, administration, and reporting tasks. Correct test administration must be selected each time you log

in. Requires a username and password. Links to support materials:

www.FLAssessments.com/FallRetake www.FLAssessments.com/AdditionalResources

PearsonAccess will timeout after 14 minutes of inactivity.

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http://www.pearsonaccess.com/fl


http://www.flassessments.com/AdditionalResources

Glossary of Terms

• PearsonAccess Training Center Accessed from the Training Center tab on PearsonAccess

Home page. Provides an opportunity to

Practice PearsonAccess tasks Manage the Infrastructure Trial in preparation for testing

Requires a username and password.

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Glossary of Terms

• Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level. Does not require a separate caching server and can run on

any workstation on the network that meets minimum requirements.

Proctor Caching software is provided by Pearson. Reduces test delays due to network congestion. Provides students with a more seamless testing experience. Required for all FCAT/FCAT 2.0/EOC computer-based

testing in Florida.

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Glossary of Terms

• TestNav 6.9 (TestNav) Platform for Florida’s high-stakes computer-based

statewide assessments. Software application installed either on a file server or

on each computer that will be used for testing.

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Note: This is the URL used for testing this Fall; it is different from the URL used for the Infrastructure Trial.

Glossary of Terms• TestHear

Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

Software application installed on each computer that will be used to test students who require computer-based accommodations.

TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

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• ePAT Electronic Practice Assessment Tool Provides students an opportunity to practice using the

computer-based platform prior to testing. An ePAT is required for every test a student will take

this year. Please keep a record of students taking each ePAT.

Available for download at www.FLAssessments.com/ePATs.

Download ePAT launcher separately from test content. Accommodated ePATs are also available. Launcher is

bundled with the practice test content for accommodated forms.

Scripts and instructions for downloading ePATs are under the Resources tab. 8

Glossary of Terms

http://www.flassessments.com/ePATs

Pearson Support and PearsonAccess

• Contact Pearson Support Phone Number: 1-877-847-3043 E-mail: [email protected]

• Appendix C in the Fall 2011 CBT Manual provides the following information: PearsonAccess

User Accounts• FDOE distributed instructions for setting up user accounts to

district assessment coordinators.Browser requirementsLogging in for the first timeResetting passwords

Training CenterTest Setup Exercise 9

mailto:[email protected]

Fall 2011 Retakes Test Administration

ScheduleTest Testing Window Duration

FCAT ReadingWeek 1: October 10-14

orWeek 2: October 17-21

(our PBT week)

UntimedFCAT 2.0 Reading*

FCAT Mathematics

*FCAT 2.0 Reading is divided into two sessions, which must be administered over two days during the testing window. Each session may last no longer than half of a typical school day.

• Districts have selected one of the two weeks to administer paper-based test(s). Computer-based tests may be administered over two weeks, if necessary.

• October 24 – October 26: Additional make-up days for CBT tests ONLY

Any deviation from this schedule requires written approval from the FDOE prior to implementation.

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Manuals

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• Three manuals are provided for this administration: Fall 2011 Reading & Mathematics Retake Test Administration

Manual (Fall 2011 Retake Manual - printed and posted) Instructions for paper-based accommodations (regular print,

large print, braille, and one-item-per-page) and for schools participating in paper-based administration of Reading Retake

Fall 2011 Reading & Mathematics Retake Computer-Based Test Administration Manual (Fall 2011 CBT Manual - printed and posted) Instructions for computer-based administration

Fall 2011 Computer-Based Test Accommodations Guide (Fall 2011 Accommodations Guide - posted only) Instructions for computer-based accommodated test forms

(large print, color contrast, zoom, screen reader, assistive devices)

• Information from all three documents is included in these training materials.

Manuals

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What’s New for Fall 2011

• District and school personnel must be familiar with all three manuals, as applicable.

• The four-function calculators distributed by the FDOE, formerly referred to as “FCAT calculators,” are now called “approved four-function calculators” and are the only calculators that can be used for this administration (except for approved calculators for students with visual impairments).

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• Students are now required to sign/agree to a pledge that states that they will not “give or receive unauthorized help” and they acknowledge that such help is cheating.

• Schools must ensure students take the correct Reading Retake test (FCAT or FCAT 2.0). Check the test books carefully before distributing (paper-based) and/or ensure students are assigned to the correct form (computer-based).

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• The FCAT 2.0 Reading Retake is divided into two sessions and must be administered over two days. Test administrators must carefully monitor students to ensure they do not work in the wrong session. For the computer-based FCAT 2.0 Reading Retake

delivered via TestNav, a seal code is used to separate the sessions.

For the accommodated computer-based FCAT 2.0 Reading Retake delivered via TestHear, test administrators must ensure students only complete questions 1-27 on Session 1 (day 1) and complete questions 28-53 on Session 2 (day 2). There are no seals or stop signs between sessions.

For the paper-based FCAT 2.0 Reading Retake, Session 2 of the test and answer book is sealed.

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• Test administrators must maintain an accurate seating chart for each group of students testing in the same room.

• In the Fall 2011 Retake Manual, Special Documents Instructions have been organized into test administrator and school assessment coordinator sections.

• Test administrator instructions for administering tests to students using large print materials (paper-based) have been enhanced.

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• The FCAT/FCAT 2.0 Administration and Security Agreement has been revised to emphasize the importance of proper training and possible consequences of test administration irregularities.

• Accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) will be accessed using TestHear software. Instructions are in the Fall 2011 Accommodations Guide.

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For paper-based and computer-based administrations:• Inappropriate actions by school or district personnel

before, during, or after test administration may result in consequences including test invalidations and/or loss of teaching certification.

• Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.

• If a student begins a test and leaves campus without finishing, he or she will NOT be allowed to complete that test.

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Reminders for Fall 2011

For paper-based and computer-based administrations:• Forms and materials for test administration can be

found at www.FLAssessments.com/FallRetake.

• Manuals must be provided to itinerant teachers in time for them to prepare, and itinerant teachers must be included in test administrator training.

• School assessment coordinators and test administrators must maintain certain required administration information, as directed by the district assessment coordinator.

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Reminders for Fall 2011


For computer-based testing only: • Test Administrator user accounts are available in

PearsonAccess. The district assessment coordinator will receive instructions for creating/assigning these accounts.

• Students are required to participate in a practice

test (ePAT) using the script provided in the manual.

• Students can request a hand-held calculator to use on the day of testing.

• Schools can supply photocopies of the reference sheet to students.

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CBT: Reminders for Fall 2011

For paper-based testing only: • You will receive a set of PreID labels for each

paper-based test being administered. Affix the label to the correct test for that student.

If a label is affixed to the wrong book, it CANNOT be used by another student. Do not remove the label. Return it with other NOT TO BE SCORED materials and grid the PreID information on a replacement test and answer book.

The following categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number.

• School assessment coordinators and test administrators must track security numbers of secure test documents.

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PBT: Reminders for Fall 2011

For paper-based testing only: • Test administrators and school assessment

coordinators must refer to the Special Documents section of the manual for large print, braille, and one-item-per-page responsibilities.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

1. Test Setup > Order Additional Materials and Tracking > Reports (drop-down menu)

2. Click on “Security Checklist Detail” to export the Excel file

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PBT: Reminders for Fall 2011

• This test must be administered in 2 sessions over 2 days. Students should be permitted one-half of a

regular school day for each session. • The paper-based test does not have a stop sign, but

Session 1 and Session 2 are sealed separately. Students should NOT break the second seal until day 2.

• The computer-based test has an electronic seal between the two sessions. Students EXIT the test on their first day of testing and must be resumed in PearsonAccess and must have the correct seal code to continue to Session 2 on day 2.

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FCAT 2.0 Reading Retake

• The accommodated computer-based test does not have an electronic seal between sessions. Students must be monitored and reminded to complete questions 1-27 on day 1 and questions 28-53 on day 2.

• The Session signs include the question numbers for each session.

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FCAT 2.0 Reading Retake

• In Session 1, students will only be able to click “Next Section” from the Go To screen.

• Once they proceed beyond the Go To screen, they cannot return to Session 1.

• TestNav will show 3 sections of the test with answered/unanswered questions.

Section 1 is the Welcome screen/student pledge/test group code section.

Section 2 is questions 1-27 (Session 1). Section 3 is questions 28-53 (Session 2).

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FCAT 2.0 Reading Retake Electronic Seal Code

• The Session 2 Seal Code screen includes a stop sign and a box to enter the seal code. Students cannot return to Session 1 from this screen. Test administrators should not post the seal code until instructed to do so in the script on day 2.

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FCAT 2.0 Reading Retake Electronic Seal Code

• FCAT Reading Retake All students who entered Grade 9 prior to Fall

2009 and are pursuing a standard Florida high school diploma

• FCAT Mathematics Retake All students who entered Grade 9 in Fall 2009 and

earlier and are pursuing a standard Florida high school diploma

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FCAT Retake: Students to be Tested

• Students eligible to participate are as follows: Grades 11-13 regular high schools students who have not yet

passed both parts of the FCAT required for graduation with a standard diploma

Adult high school students who have not yet passed both parts of the FCAT required for graduation with a standard diploma

Certificate of Completion students Students who have completed the minimum number of

credits and the district-specified courses but who have not satisfied other requirements for a standard high school diploma

Students who have met all of the requirements for a standard high school diploma except earning passing scores on the parts of the FCAT required for graduation

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FCAT Retake: Students to be Tested

• FCAT 2.0 Reading Retake: All students who entered Grade 9 in 2009 and beyond and are pursuing a standard Florida high school diploma must pass the Grade 10 FCAT 2.0 Reading test as one of the requirements for graduation. Students eligible to participate in this administration are as follows: • Grade 11 regular high school students (entered

Grade 9 in 2009) who did not pass the Grade 10 FCAT 2.0 Reading test required for graduation with a standard diploma

See Fall 2011 CBT Manual or Fall 2011 Retake Manual for more information about students to be tested.

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FCAT 2.0 Retake: Students to be Tested

Accommodations• Must be documented on the student IEP or Section 504

plans• Administration Accommodations

Flexible Presentation Flexible Responding Flexible Setting Flexible Scheduling

• Paper-based Accommodations Reading Passage Booklets (students test on the

computer) Regular Print Large Print Braille One-Item-Per-Page

• Computer-based Accommodations Large Print Color Contrast Zoom Screen Reader (Mathematics only) Assistive Devices

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CBT: Materials Needed for Testing

For computer-based testing:

• Student Authorization Tickets (secure materials) Session/Test/Location Student Name/Date of Birth/Student ID (partial) Student Signature Line URL/Login ID/Test Code (password)

• Students need a pencil or pen to sign their tickets.• If the Last Name, First Name, or ID number is incorrect, the student

must not use the ticket. • The ID number will show the last five digits of the Florida Student

Number OR the last four digits of the Social Security Number and an X.

• If the Date of Birth is the only incorrect field, the student may use the ticket and the birthdate can be updated after testing with the student database manager.

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Samples Of Printed Student Authorization

TicketsDetail View/Single TicketDetail View/Single Ticket

List View/3 TicketsList View/3 Tickets

Grid View/6 TicketsGrid View/6 Tickets

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• Session Roster can be used to record or verify most of the required administration information.

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• Test Group Codes Provided by school assessment coordinator Unique four-digit number Identifies a group of students tested together

• Florida Computer-Based Testing Work Folders A blank piece of yellow 11x17 paper folded in half

that students use to work Mathematics problems

Used work folders are secure materials

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Test Code & Test Group Code

Test Code Test Group CodeA six-digit code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number used to identify groups of students tested together, which is created by district assessment coordinators or by school assessment coordinators. This is entered after the Welcome screen in TestNav and before students see the first question.

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• Reference Sheets The computer-based Mathematics Retake has a pop-up window that

includes the FCAT Mathematics Retake Reference Sheet. Schools may provide paper copies of reference sheets to students;

however, schools must make their own copies. (The reference sheet is available in Appendix E of the Fall 2011 CBT Manual and online at www.FLAssessments.com/FallRetake.)

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PBT: Materials Needed for Testing

• Test Documents Fall Reading Sunshine State Standards RETAKE Test

and Answer Book (FCAT) Fall Mathematics Sunshine State Standards RETAKE

Test and Answer Book (FCAT) Fall Reading Next Generation Sunshine State

Standards RETAKE Test and Answer Book (FCAT 2.0) Mathematics Reference Sheets – packaged as stand-

alone pages and shipped with test materials

• Calculators

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• Required Administration Information Students assigned to your room (Student Name and Student ID

Number) Attendance Information

P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated Accommodations provided (Instructions for recording accommodations

are provided in the Fall 2011 Accommodations Guide) For ESE/504 students: 1-FP = Flexible Presentation; 1-FR = Flexible

Responding;1-FSC = Flexible Scheduling; 1-FSE = Flexible Setting; 1-AD = Assistive Devices

For ELL students: 2-FSC = Flexible Scheduling; 2-FSE = Flexible Setting; 2-AHL = Assistance in Heritage Language; 2-ADI = Approved Dictionary

Test Group Code Signatures of test administrator and school assessment coordinator

and dates for when secure materials (e.g., used Work Folders, Student Authorization Tickets, Session Rosters, used Reference Sheets) are received and returned

(PBT Only) Unique security number of the test and answer book assigned to each student

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CBT & PBT: Materials Needed for Testing

CBT: Proctors

*It is recommended that a proctor be assigned to a room with 25 or fewer students whenever possible.


When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator. Note the ratio is different for a paper-based administration.

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1-25 students Test Administrator*

26-50 studentsTest Administrator and

1 Proctor


2 Proctors

PBT: Proctors



When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator. Note the ratio is different for a computer-based administration.

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1-30 students Test Administrator*


1 Proctor


2 Proctors

PBT: Security Numbers

• Used to account for each test and answer book• Consists of a nine-digit number followed by a

check digit• Packing list will indicate the number ranges

assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

• Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

• See pg. 14 of the Fall 2011 Retake Manual if a document becomes soiled.

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PBT: DNS and UNDO Bubbles

• Located in the SCHOOL USE ONLY box on the student grid sheet.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

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PBT: DNS and UNDO Bubbles

The DNS bubble MUST be gridded if any of the following circumstances occur: 1. The document is defective and USED.2. A student name, student ID number, district number, OR

school number is INCORRECT on a label affixed to a USED document.

3. A student label has been placed over another student label on a USED document.

Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been packaged properly for return with all other NOT TO BE SCORED materials: 4. The preidentified document belongs to a student who has

withdrawn before testing begins. 5. The preidentified document belongs to a student who was absent

during the entire testing window. 6. The document is defective and UNUSED.7. The preidentified information is incorrect and the document is

UNUSED.43

PBT: Student Demographic Information

• Student grid sheet captures student demographic information. A document is preidentified if it has a student label affixed.

• Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil. Only school personnel may grid the following: Primary

Exceptionality, Section 504, ESE/504 Accommodation Types, ELL Accommodation Types, and ELL

School personnel or students may grid the following: Student Name, District/School Number, Social Security Number or Florida Student Number, Date of Birth, Student Grade Level, Gender, Ethnicity, and Race

Incomplete grid sheets will result in delayed score reporting for those students

• For more information about specific demographic fields, see pages 5-8 of the Fall 2011 Retake Manual.

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PBT: Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels for Retake documents: student name, student ID number, district number, and school number.

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PBT: Sample Student Grid Sheet

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Communicate Testing Policies to Students

Prior to testing, make sure students understand the following policies:• Electronic Devices Policy: If students are found

with ANY electronic device during testing, their tests will be invalidated.

• Leaving Campus: If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test.

• Student Pledge: If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated.

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Missing Materials and Test Irregularities/Security

Breaches• Test administrators should report any test

irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a secure document, such as a test and answer book, a Student Authorization Ticket, a used Work Folder, a used reference sheet, or a Session Roster, is not found or a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator.

• Missing Materials form and Test Irregularities/Security Breaches form can be found online at www.FLAssessments.com/FallRetake.

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Test Invalidation Policies and Procedures

• Purpose of test invalidation is to identify when the validity of test results has been compromised.

• A test administrator should discuss any situation involving possible invalidation with the school assessment coordinator and the situation should be investigated before a final invalidation decision is made.

• A test MUST be invalidated if any of the following circumstances occur: A student has an electronic device during testing.

A student is cheating during testing.

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Test Invalidation Policies and Procedures

A test MAY be invalidated if any of the following circumstances occur:

1. A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time.

2. A student was given an accommodation not allowed on the FCAT/FCAT 2.0.

3. A student was given an accommodation not on the student’s IEP, Section 504 plan, or ELL plan.

4. A student was not provided an allowable accommodation listed on the student’s IEP, Section 504 plan, or ELL plan.

5. An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage).

6. A student is disruptive during testing. 7. A student taking the FCAT 2.0 Reading Retake works in the wrong

session (e.g., works in Session 2 on Day 1, changes answers in Session 1 on Day 2).

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Security Log

• Schools are required to maintain an accurate Security Log for each testing room.

• Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room, regardless of how much time he/she spends monitoring a testing room.

• A perforated Security Log can be found in the manual.

• Blank Security Log can also be found at www.FLAssessments.com/FallRetake.

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Sample Security Log

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The same Security Log can be used for PBT and for CBT.

Seating Chart

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• Test administrators are required to maintain an accurate seating chart for each testing room.

• Seating charts must include the following: Room name/number Student names Each student’s location in the room during testing Date Time Subject tested Test administrator name Names of proctors (if applicable) Test group code

• Seating charts must be returned to the school assessment coordinator after testing.

• For FCAT 2.0 Reading Retake, maintain seating charts for both sessions.

CBT: Practice Test (ePAT)• All students MUST participate in a

practice test prior to taking a computer-based assessment. Recommend completing at least two weeks

prior to administration. TestHear ePATs are also available for students

to practice accommodated CBT forms. Provide students with URL so they can

practice on their own: www.FLAssessments.com/ePAT.

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http://www.flassessments.com/ePAT

CBT: Practice Test (ePAT)• About the ePAT

For the FCAT Mathematics Retake or the FCAT Reading Retake, use the FCAT Reading and Mathematics Practice Test.

For the FCAT 2.0 Reading Retake, use the FCAT 2.0 Reading Retake Practice Test.

Familiarizes students with Item typesReference SheetOnline toolsProcess of responding to items on the computer

Practice test items are not intended to replicate the difficulty of the items on the test.

Work Folders will not be provided for practice tests. Instruct students to bring their own scratch paper and pencils/pens.

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CBT: ePAT Online ToolsTest Tool Name Icon

Reading and Mathematics

Pointer


Eliminate Choice


Highlighter Tool

Reading Only Notepad Tool


Eraser Tool


Help Tool

Mathematics Only Calculator Tool

Mathematics Only Straightedge Tool

Mathematics Only Exhibit Tool56

Test Administrator

Before, During, and AfterTesting

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Test Administrator Before Testing

Checklist

Read the test administration manual. Read the Test Administration Policies and Procedures and

sign the FCAT/FCAT 2.0 Administration and Security Agreement.

Establish appropriate setting and remove or cover any unauthorized visual aids.

Prepare necessary forms to collect required administration information.

Prepare Security Log(s) to be used in testing room. Prepare a seating chart to be used in your testing room. Make copies of the Do Not Disturb sign and Electronic

Devices sign to post prior to testing. (For FCAT 2.0 Reading Retake, make copies of the Session signs.)

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Checklist

Assemble all materials. Ensure that students understand the electronic devices policy

(see scripts). Become familiar with accommodations specified on students’

IEPs or Section 504 plans.

Receive your test group codes CBT: Receive your seal codes (if administering FCAT 2.0

Reading Retake) from school assessment coordinator. CBT: Ensure that you are familiar with how to open TestNav or

TestHear to the login screen with the correct URL for each student computer prior to testing (see instructions in operational scripts).

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CBT: Conduct Practice Test (ePAT)

• ALL students MUST complete an ePAT for each subject test they will take to learn how to use the computer-based system. Even students who participated in a previous computer-based

test MUST complete the appropriate Retake ePAT(s) prior to the Fall 2011 administration.

Students who will take accommodated computer-based forms must take the corresponding TestHear ePAT.

• Ensure that the following items have been downloaded to each computer that will be used for a practice test. For TestNav: the ePAT Launcher and appropriate test content

(FCAT Reading and Mathematics, FCAT Reading 2.0). For TestHear: the accommodated ePAT, which includes the

launcher and the test content.• Scripts provided in the Fall 2011 CBT Manual, the Fall 2011

Accommodations Guide, and under the Resources tab at www.FLAssessments.com/ePATs. 60

http://www.flassessments.com/ePATs


CBT: Prepare Testing Room• Ensure that all software applications, including Internet browsers,

are closed on all student workstations.• Start TestNav or TestHear, type in the correct URL, and open

each student workstation to the student login screen.

• Ensure that you have a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended.

• Test Sessions have a unique six-digit test code (password) that will be printed on the Student Authorization Tickets and Session Roster. Test Code (password) is used to access the test. Test Group Code (4-digits) is used to identify groups of students tested

together.61

Test Administrator During Testing

Checklist

Maintain record of required administration information and seating chart.

Ensure that proctors and anyone who enters a testing room for the purpose of monitoring the test sign the Security Log.

Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students.

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ScriptsMethod of Delivery Scenario

Use scripts in the…

Computer

Students will test using regular CBT forms via TestNav (may require administration accommodations, such as flexible scheduling, flexible setting, etc.)

Fall 2011 CBT Manual

Students will test using accommodated CBT forms via TestHear (e.g., zoom, large print, color contrast, screen reader, assistive devices)

Fall 2011 Accommodations Guide

Paper

Students will test using regular print paper-based materials (provided as accommodations only for FCAT Mathematics and FCAT 2.0 Reading Retakes)

Fall 2011 Retake Manual

Students require large print, braille, or one-item-per-page paper test materials as an accommodation

Fall 2011 Retake Manual and Braille Supplements

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CBT: Accommodations

• Use the Form/Form Group Type column in the Session Roster to confirm the accommodated form assigned to the student.

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Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCol Con Color ContrastScr Rdr Screen ReaderLrg Prt + Col Con Large Print and Color ContrastLrg Prt + Scr Rdr Large Print and Screen ReaderLrg Prt + Col Con+ Scr Rdr

Large Print, Color Contrast, and Screen Reader

Zoom + Col Con Zoom and Color ContrastZoom + Scr Rdr Zoom and Screen ReaderZoom + Col Con + Scr Rdr

Zoom, Color Contrast, and Screen Reader

Col Con + Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive Devices


CBT: AccommodationsThe following codes should be used by test administrators to record accommodations actually used by each student during the test administration. This information is later recorded in PearsonAccess by the school assessment coordinator.

• For ESE/504 students: 1-FP = Flexible Presentation 1-FR = Flexible Responding 1-FSC = Flexible Scheduling 1-FSE = Flexible Setting 1-AD = Assistive Devices

• For ELL students: 2-FSC = Flexible Scheduling 2-FSE = Flexible Setting 2-AHL = Assistance in Heritage Language 2-ADI = Approved Dictionary

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Supervise Test Administration

• During testing, ensure that students: Clear the area around their workstations of all materials except

for the appropriate test materials Do not have books, notes, extra scratch paper, or electronic

devices of any kind (except for approved calculators) during testing, even if they do not use them

Have signed or agreed to the student pledge Do not talk or make any disturbance Work independently

Are recording their answers in the appropriate area

Work in the correct Reading test For CBT, check student name and test in the top left corner of the

computer screen.

For PBT, check the document title and logo at the top of the grid sheet.

Work in the correct session (FCAT 2.0 Reading Retake only)66


Supervise Test Administration

• Test administrators MAY NOT: Talk with students about test items Help students with their answers Provide students with any information that would allow them to

infer the correct answer Discuss test items or answers with students even after testing

has been completed CBT only: Have any desktop-viewing programs or similar

software that would enable a test administrator to view test items and student responses

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CBT: Supervise Test Administration

• If a computer is disconnected from the test: Contact the technology coordinator to help

diagnose any technical issues

Contact the school assessment coordinator to resume student’s test in PearsonAccess

If you have a Test Administrator account in PearsonAccess, you will be able to resume the student’s test and assist the student with logging in again. Your school assessment coordinator will train you on the process for resuming students.

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Test Administrator After Testing

Checklist Verify that you have collected all required administration

information, including accommodations actually used by each student.

Report any missing materials to your school assessment coordinator, including the following as applicable: Test and answer books Student Authorization Tickets Session Rosters Work Folders Reference Sheets Reading Passage Booklets

Verify that Security Logs and seating charts were completed correctly.

For PBT, inspect students’ answer documents for stray marks on the student grid sheet and verify that the required information has been completed. Remove stray reference sheets. Check to make sure DNS bubbles have not been gridded by mistake.

Organize materials and return to your school assessment coordinator.

Complete the Test Administrator Comment Form at www.FLAssessments.com/FallRetake.

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Test Administrator After Testing

Steps for Returning Paper Test Materials

Organize your paper-based materials according to the list below:

• Absent Students – Hold for Make-Up Administrations cover sheet and unused documents for absent students

• TO BE SCORED – Cover sheet and documents for each test (FCAT Mathematics Retake, FCAT Reading Retake, FCAT 2.0 Reading Retake)

• NOT TO BE SCORED – Cover sheet and documents (includes unused documents and documents with the DNS bubble gridded)

• Test administration manuals, security log, required administration information, seating chart, Reading Passage Booklets, used work folders, and Mathematics Reference Sheets 70

School Assessment Coordinator


71

School Assessment Coordinator Before Testing

Checklist Read the test administration manual(s). Become familiar with Test Administration Policies and Procedures and

sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. Train test administrators and proctors on all applicable content in the

Fall 2011 CBT Manual, the Fall 2011 Retake Manual, and the Fall 2011 Accommodations Guide. Ensure that they, as well as all school administrators, sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement.

Receive test materials from district assessment coordinator, inventory materials within 24 hours of receipt, and report missing materials or request additional materials.

CBT: If your school will provide paper reference sheets, ensure an adequate supply is available for all students.

Communicate the process for collecting required administration information to test administrators.

Distribute test group codes to test administrators.72

CBT: Distribute seal codes (if administering FCAT 2.0 Reading Retake) to test administrators on day 2 of testing.

Make arrangements to test any special program students (e.g., district virtual instruction programs, Home Education Program) who may be testing at your school.

Assign proctors, as needed.

Ensure that appropriate test settings are available for all testing rooms.

For students who require accommodations at your school, discuss with test administrators how accommodations will be provided.

CBT: Verify student information and create test sessions in PearsonAccess.

CBT: Distribute Session Rosters and Student Authorization Tickets on the day of testing.

Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE.

73


Checklist


CBT: District Readiness Activities• Complete Computer-Based Assessments Certification.

All schools who will participate in the FCAT or FCAT 2.0 computer-based assessments must complete the survey in the tool.

The tool is available at: https://app1.fldoe.org/CBT/CertificationTool/

• The instructions are posted to www.FLAssessments.com/CertificationGuide.

• District-level submission is due two weeks prior to the first day of the computer-based testing window in the district. Districts will establish school survey deadlines.

74

https://app1.fldoe.org/CBT/CertificationTool/

http://www.flassessments.com/CertificationGuide


Receive Test Materials• The first school box is a white box with a red

stripe.

• Work Folders were shipped with the Fall 2011 CBT Manuals.

• Inventory the contents of your boxes within 24 hours of receipt and report any missing materials immediately.

• See pg. 55 of the Fall 2011 Retake Manual for a list of materials included in school boxes and special document boxes.

75


FCAT 2.0 Reading Retake• Session Length: Each session of the FCAT 2.0 Reading Retake may

take up to half of a typical school day. You are responsible for determining the precise time frames for half-day sessions at your school and provide test administrators with specific starting and stopping times.

• Seating Charts: Ensure that test administrators maintain a separate seating chart for each session of the FCAT 2.0 Reading Retake.

• Session Signs: Session signs are only used for FCAT 2.0 Reading Retake, and they remind students of the questions included in each session (Session 1 is 1-27; Session 2 is 28-53).

Paper-based tests include two external seals to designate the sessions. There are no stop signs or other indications of the session break.

Regular computer-based tests will require a seal code to access Session 2.

Accommodated computer-based tests will not have a seal code or an indication of the session break. Test administrators must monitor students to ensure they work in the correct session.

• CBT: Seal Codes: Four-digit seal codes allow students access to Session 2 of the FCAT 2.0 Reading computer-based test after they have completed Session 1. Students must be resumed in PearsonAccess prior to beginning Session 2.

76


TrainingTrain Test Administrators and Proctors

• Must be trained on all applicable content in the following: Fall 2011 CBT Manual Fall 2011 Retake Manual Fall 2011 Accommodations Guide

• (If Applicable) Returning paper-based materials. • CBT: Monitoring test sessions and resuming students in

PearsonAccess School coordinators will resume students as needed and may

require test administrators to contact them during testing to request this authorization.

Test administrators may resume students if PearsonAccess accounts have been created by the district.

77


CBT: TrainingTrain Test Administrators and Proctors (for CBT)• Securing a student’s computer if a student leaves the

room and will resume testingRecommended Long breaks: student must exit the TestNav system by clicking the

X or the red circle in the top corner and then clicking Yes, exit the test

Student will not be able to continue testing until he/she is authorized to resume testing in PearsonAccess.

Short breaks: visual block (e.g., a file folder) must be applied to obscure the computer screen or turn off the monitor

• Accessing student comment forms after testing (www.FLAssessments.com/RetakeStudentCommentForm).

78

http://www.flassessments.com/RetakeStudentCommentForm


CBT: TrainingTrain Test Administrators and Proctors (for CBT)

• Test administrators are instructed to contact you in the following circumstances: A student has not participated in a practice test session.

A student has trouble logging in the first time.

A student cannot see the shading on the Test Group Code screen.

A test administrator does not have a Student Authorization Ticket for a student.

A Student Name or Student ID is not correct (e.g., misspelled) on the Student Authorization Ticket.

A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.

A student Exits the test to finish later and logs out of the test session.

A student is in the wrong test session.

Provide instructions for test administrators to handle these circumstances. 79

School Assessment Coordinator Before TestingPBT: Student Responses for

Special Documents

• In the Fall 2011 Retake Manual, see the school assessment coordinator responsibilities for each special document type according to the table below.

80

Information Page

Special Documents School Assessment Coordinator Responsibilities

91

Large Print School Assessment Coordinator Responsibilities

92-93

Braille School Assessment Coordinator Responsibilities 94-95

One-Item-Per-Page School Assessment Coordinator Responsibilities

96-97

Return Special Documents to District Assessment Coordinator

98-99


CBT: PearsonAccessFilters and Search Fields in PearsonAccess• Any column with this button can be filtered.

To filter data, click the symbol and enter the filter criteria.

The column will be filtered according to the search term.

• Clicking on the column heading also allows you to sort the data in descending or ascending order. Once the data is sorted, an up or down arrow appears after the column heading.

81


CBT: PearsonAccess• Manage Student Information

PreID upload occurs during the designated PreID window. District or school users may add students using the

Create New Student wizard when the PreID window is closed.

• Access Session Roster Session rosters are created in PearsonAccess for each

test session. Test sessions must be created in PearsonAccess (districts

had option to create test sessions in PreID). Students must be assigned to a test session.

Test sessions can be modified at any time.

• Verify the accuracy of Student Name and Student ID number.

82


CBT: PearsonAccessCreate Test Sessions• Three ways of organizing test sessions

1. By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups, and session rosters will include only one group of students testing together. PearsonAccess can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage: will require setup and management of more sessions

2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school

83


CBT: PearsonAccessCreate Test Sessions (continued)

3. By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage: limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students

84


CBT: PearsonAccessCreate a New Test Session

1. Log in to PearsonAccess, select Fall 2011 Retakes administration.

2. Go to Test Management>Manage Test Sessions.

3. Click New Session to go to the New Test Sessions screen.

85

Create a New Test Session (continued)

4. Enter the session details: Session Name (50-character limit) School Test to be Administered Default Form Group Type (Main) Scheduled Start Date (used for planning purposes – a test

session will not start until you click START on the Session Details screen)


CBT: PearsonAccess

86

Create a New Test Session (continued)

5. Add students to test sessions by:• Class (View By: Classes)• Individual Student (View By: Students)

6. Select the check box for each class or student to be added to a session.

7. Click Save.8. Return to the newly created test session or to the

Manage Test Sessions screen.9. Maintain a list of all test sessions. Ensure technology

coordinator cached test content for all sessions and Proctor Caching is running for sessions prior to the first day of testing.


CBT: PearsonAccess

87


CBT: PearsonAccess

View and Verify Student Data

The Student Name and Student ID Number must be correct in PearsonAccess.

• Confirm all students are in test sessions (pg. 71).

• View and verify student data (pg. 71-72).

88


CBT: Scenario/Action RequiredScenario Action Required

Student Name or Student ID Number is incorrect

See Delete a Student (pgs. 72-73) then Add a Student (pgs. 73-75).

Other student information is incorrect besides Student Name or Student ID

See Manage Other Student Information (pgs. 80-81) and Update Student Information (pgs. 89-90).

Error in Student Name after first 11 characters of the first name or after the first 12 characters of the last name

Use the incorrect profile for testing, then update the fields after testing with the school or district student information database manager.

Student not included in PreID upload, student is new to school, or student transfers from another school or district

See Add a Student (pgs. 73-75). (For a student transfer, do not attempt to change the student’s enrollment in PearsonAccess.)

New test needs to be added or changed for an existing student, or incorrect test format is assigned (e.g., changing paper to online)

See To change the tests assigned to a student (pgs. 80`). (Note: changing a test to paper in PearsonAccess will not automatically order materials or print a PreID label.)

Student not participating in the administration

Remove from any test sessions. No further action required.

89


CBT: PearsonAccessManage Test Sessions

TASK DESCRIPTIONCBT

MANUAL PAGE(S)

View an Existing Test Session

Check the session details and verify that students are assigned to the correct session.

76

Add, Move, or Remove Students

Manage student session assignments 77-78

Manage Class Information (optional)

Classes can be used to manage students in PearsonAccess.

78-79

Manage Other Student Information

Some student data may be changed in PearsonAccess.

80-81

Technology Coordinator Proctor Cache Test Items

Proctor Caching is required for efficient test delivery. Provide technology coordinators with a list of all test sessions for school.

97-123

Print Student Authorization Tickets, Seal Codes, and Session Rosters

Each student needs a Student Authorization Ticket in order to log in to the test session, and each test administrator needs a Session Roster.

81-82

Distribute Student Authorization Tickets and Session Rosters to test administrators

Student Authorization Tickets and Session Rosters are secure and should only be distributed on the day the assessment will be administered.

81-82


CBT: Assigning Accommodated Forms

Creating an Accommodated Test Session (instructions in the Fall 2011 Accommodations Guide): • If your school will set up test sessions by test group, all

students requiring accommodated computer-based test forms (including assistive devices) will need to be in a separate session and in a separate testing room from students who are using non-accommodated CBT forms. (Separate sessions/rooms are required because the students require different scripts.)

• If your school will set up test sessions by test day or by test administration, it is not necessary to create a separate session for students who require accommodated CBT forms. Follow the instructions for assigning an accommodated form for each student.

91


CBT: Assigning Accommodated Forms

Assigning an Accommodated Form (instructions in the Fall 2011 Accommodations Guide) Click “Specify” or “Override” on the Session Details screen to assign a specific form to a student.

*Screen Reader is available for the Mathematics test only.92

Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCol Con Color ContrastScr Rdr Screen Reader*Lrg Prt + Col Con Large Print and Color ContrastLrg Prt + Scr Rdr Large Print and Screen ReaderLrg Prt + Col Con+ Scr Rdr Large Print, Color Contrast, and Screen

ReaderZoom + Col Con Zoom and Color ContrastZoom + Scr Rdr Zoom and Screen ReaderZoom + Col Con + Scr Rdr Zoom, Color Contrast, and Screen

ReaderCol Con + Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive Devices

School Assessment Coordinator During Testing

Checklist CBT: Ensure the test sessions have been started in

PearsonAccess. Provide test administrators with additional test

materials, as necessary. Monitor each testing room to ensure that test

administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

Be available during testing to answer questions from test administrators.

CBT: In PearsonAccess, monitor session status and resume students’ tests, if necessary.

Arrange for and supervise make-up administrations. 93

School Assessment Coordinator During Testing

CBT: PearsonAccessTest Session Management Tasks During

TestingTASK DESCRIPTION

MANUAL

PAGE(S)

Start test sessionsA session must be started in PearsonAccess before students can begin the test.

84-85

Monitor session details

Keep track of each student’s testing status in PearsonAccess. 85

Resume students’ tests

If a student exits the test (intentionally or unintentionally) and will finish later. 85-87

94

Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

School Assessment Coordinator After Testing

Checklist Verify that all distributed secure materials have been returned.

Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

CBT: In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

CBT: In PearsonAccess, record accommodations actually used by students.

Organize materials and return them to your district assessment coordinator.

CBT: Complete the Fall 2011 CBT School Assessment Coordinator Comment Form.

PBT: Complete the Fall 2011 Retake School Assessment Coordinator Comment Form. 95


CBT: PearsonAccessTest Session Management Tasks After Testing

TASK DESCRIPTION

MANUAL

PAGE(S)

Mark a student’s test “complete”

Mark a student’s test complete if a student exits the test and will not resume the same test.

91-92

Stop test sessions

A test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed.

92

Invalidate tests Any tests that should not be scored must be invalidated. 92-93

Record accommodations

All accommodations used by students must be recorded in PearsonAccess. 93

96


CBT: Record Accommodations

• Instructions provided in the Fall 2011 Accommodations Guide.

• Must be completed by 4:00 PM EDT Friday of the week the student tested.

• Test administrators recorded the accommodations codes for the accommodations actually used on the record of required administration information.

• Accommodations are associated with the test and not with the student. They must be recorded for each test taken by the student.

97


PBT: Prepare Test Materials for Return

Mispackaged materials will delay reporting of student results.

1. Verify that all distributed secure materials have been returned. Notify your district assessment coordinator immediately if any secure materials are missing.

2. Check for and remove any stray reference sheets from the Mathematics test and answer books. Remove any clips from the FCAT 2.0 Reading Passage Booklets.

3.Make copies of the records of required administration information.

4.Make copies of all Security Logs and seating charts and file the copies.

98


PBT: Prepare Test Materials for Return

Mispackaged materials will delay reporting of student results.

5. If a test has been invalidated, verify the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on defective documents and that the document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

6. Use the cover sheets to separate test materials for return.

99


PBT: Document Count Forms

1. Verify that all documents from make-up sessions are included.

2. Complete a separate form for each document type by following the instructions on the form. Do not combine more than one document type under the same count form. Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

100


PBT: Document Count Forms

101


PBT: Paper Bands

• Each document type must be banded separately. You may use more than one paper band per document type, if necessary.

• Complete all fields on the paper band.

102


PBT: Package Materials for Return

103

• TO BE SCORED Test and Answer Books – Red-labeled boxes

• NOT TO BE SCORED Materials – Yellow-labeled boxes• All Special Documents Materials (if applicable) – White-

labeled boxes• District Assessment Coordinator ONLY box

104

TO BE SCORED Test and Answer BooksPackaging Diagram

105

Special DocumentsPackaging Diagram

Technology Coordinator


All instructions for the Technology Coordinator apply to computer-based test administrations

only.

106

Technology Coordinator Before Testing

Checklist Read the test administration manual. Read theTest Administration Policies and Procedures and

sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement.

Ensure all workstations meet the minimum requirements, including screen resolutions set to 1024 x 768.

Confirm TestNav 6.9 software has been installed (file share or local install) on all computers to be used for testing.

Confirm TestHear software has been installed (local install only) on all computers to be used by students requiring accommodated CBT forms.

Ensure all student workstations have successfully loaded the Infrastructure Trial (see Infrastructure Readiness Guide at www.FLAssessments.com/AdditionalResources).

107

http://www.flassessments.com/AdditionalResources

Meet with the school assessment coordinator to discuss the administration of the computer-based test and walk through the test administration.

Discuss and implement plans for handling possible technical interruptions during testing.

Run the TestNav System Check to determine the amount of bandwidth needed for testing.

Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks.

Ensure you are aware of applications that must be disabled prior to testing (e.g., screen savers, automated virus scan software, remote access applications, and the Macintosh control strip).

Computers used for test administration activities (i.e., PearsonAccess) have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the browser’s pop-up blocker is disabled.

School has a high-speed connection to the Internet AND the connection is not over-allocated.

108


Checklist

If a firewall is used, appropriate destination/port/protocol combinations are allowed through the firewall.

Any proxy servers have been checked to ensure that the appropriate URLs are not blocked.

Internet content filters are configured to allow the specific IP addresses required for administering computer-based testing.

Proctor Caching computer(s) have been set up properly. A printer is available for printing the Student Authorization Tickets,

seal codes, and Session Rosters (color is not required). Analyze the network to determine whether network bottlenecks

exist. Confirm that student computers and the Proctor Caching computer

have not been updated with any additional software and will not be updated before testing begins.

109


Checklist

Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window.

Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing.

Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during the entire window.

Ensure no high bandwidth network activity other than computer-based testing will be occurring during the testing window.

If utilizing wireless network connections for computer-based testing:

• Ensure that all computers can effectively communicate with their access point from the testing location.

• Ensure that all security measures have been properly enabled.110


Checklist

Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session.

Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device).

Disable instant messaging and email notification.

Disable screen savers, power savers, and remote desktop. Disable or delay anti-virus, auto-scan and/or auto-update,

system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers.

Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

111


Checklist

Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp and TestNav/Logs directories.

Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.

Ensure that test administrators are familiar with how to access TestNav software from student workstations and how to access the student comment forms (if shortcuts are provided).

On each day of testing, confirm the Proctor Caching computer and Proctor Caching software are turned on and remain running.

112


Checklist


Workstation Specifications

General Specifications (Windows/PC and Apple/Macintosh)Each computer must meet or exceed the following General Specifications in addition to the applicable Operating System Specifications below: 500 MB available disk space 1024x768 screen resolution Keyboard and mouse (or other pointing device) High-speed internet connection

Operating System Specifications

Windows/PC

Windows XP (Service Pack 3) Pentium III 733 MHz processor 512 MB RAM

Windows Vista (Service Pack 1) Pentium III 1 GHz processor 1 GB RAM

Windows 7 Pentium III 1 GHz processor 1 GB RAM

Apple/Macintosh

Mac OS X 10.4G3, G4, G5 500 MHz processor512 MB RAM

Mac OS X 10.5Intel, G4, G5 867 MHz processor512 MB RAM

Mac OS X 10.6Intel processor1 GB RAM

113


Workstation SpecificationsAdditional Specifications for TestHear (Accommodated

Forms)• TestHear will operate on Windows PC workstations and on Macintosh workstations

that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

• For students requiring the screen reader, the computer must be equipped with an audio card and headphones.

114

• For an optimal student experience, any computer that takes a noticeably long period of time (e.g., more than 10 seconds) to start and run applications, even computers which meet the requirements, should not be used for high-stakes computer-based testing, if possible.

• The testing platform does not permit access to other applications during testing. This means that any applications that may automatically launch during testing will interrupt the student’s testing session, logging the student out of the test. Applications such as antivirus updates, power management software (laptops), screen savers, and email with automatic message notifications should be configured so they do not launch during test sessions.


Monitor Display and Shading

115

• To ensure students will see all of the content in the test, students are asked to confirm that they can see 15% shading on the Test Group Code screen when they first log in to the test.

• If students cannot see the shading, they must exit the test and their monitor settings must be adjusted.

• General instructions for adjusting monitor settings are provided on pgs. 128-129 (Fall 2011 CBT Manual). The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.


Proctor Caching• Instructions for installing Proctor Caching are provided in

the Fall 2011 CBT Manual. • Computers used for Proctor Caching do not need to be

server-class machines but should meet the system requirements. Proctor Caching can run on either a Windows or Mac

operating system, and each can support both Windows and Mac-based testing workstations.

• Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content. If more than one computer is being used for Proctor Caching,

be sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process.

For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to Proctor Caching computer B.

116


Proctor Caching• Proctor Caching Security

Proctor Caching software stores a copy of the test content on the local hard drive of the machine on which it runs.

Test content transmitted and stored by the Proctor Caching computer is in encrypted format.At no time does the Proctor Caching computer un-encrypt the test

items. “Purge cache” function deletes all encrypted test content from

the hard drive of the Proctor Caching computer.FDOE and Pearson require that test content be purged at the end

of each administration window.

• Proctor Caching Computer Placement Proctor caching can be implemented at either the lab- or the

school-level. Computer should be located as close as possible on the

network to the student workstations. 117


TestNav• Installation instructions are provided in the Fall 2011 CBT

Manual.• Once TestNav has been properly installed and tested, it

should continue to be successful on student workstations through the test administration, as long as no incompatible software updates are made.

• Annual updates to TestNav may require re-installation of software. (There are currently no updates to the software for 2011-2012. The version of TestNav installed for 2010-2011 can be used for 2011-2012, unless otherwise indicated by the FDOE.)

File Share vs. Local Install• Two options for installing TestNav

File Share Local Install

118


TestNavPros Cons

File Share

+ Single point of installation and configuration changes+ Easier to implement in a large-scale testing environment+ Centralized single location for log files

- Adds a single potential point of failure

Local + Quicker launch time+ Limits potential points of failure

- Increases installation time (Note: System automation tools, such as SMS [Windows] and Apple Remote Desktop [Mac] can make local installs much easier) - Requires that configuration changes be made on each machine

119


TestHear ePATs• Students are required to participate in a practice

test using the ePAT with the same accommodations that will be provided to them on the operational assessment.

• The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test.

• TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

• Instructions for installing and running TestHear ePATs are provided in the Fall 2011 Accommodations Guide.

120


TestHear• TestHear must be installed on all computers that will be used

by students requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive devices).

• Instructions for downloading and installing TestHear are provided in the Fall 2011 Accommodations Guide.

• TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

• Local installation is required for TestHear.• TestHear accommodated forms are larger than regular

TestNav forms. To help determine bandwidth requirements and to provide an opportunity to practice loading TestHear forms, accommodated test data will be added to the Testing Volume Calculator in the TestNav System Check (www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in the Training Center. The FDOE will notify districts when these features are available.

121

http://www.flassessments.com/SystemCheck

Technology Coordinator During Testing

Checklist Ensure Proctor Caching software is running on all Proctor

Caching computers.• Turn on Proctor Caching software

Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching

Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped.

Monitor each testing room to ensure that there are no technical issues.

Be available during testing to answer questions from test administrators.

122

Technology Coordinator After Testing

Tasks

Purge Test Content from the Proctor Caching Computer

Complete Comment Form. Please provide feedback that will be meaningful to the FDOE and the test contractor.

123

Fast Facts

• CBT Retakes can run from 10-10-11 through 10-21-11 with make-ups (if necessary) 10-24-11 through 10-26-11– FCAT 2.0 Reading Retake is two sessions that must

be tested over two days.• PBT Reading Retakes must be

administered 10-17-11 through 10-21-11.• PBT materials are due to us no later

than: 10-25-11

124

Fast Facts

• Seating charts are mandatory.• Every student must participate in the

appropriate ePATS.– Keep a record of ePATS taken.

• TestHear must be installed on individual machines.– Students with paper-based testing

accommodations take paper tests.– Students with accommodated forms listed in their

IEP or 504 plan will use TestHear.125

Fast Facts

• We will email you when PearsonAccess is open for session creation for Retakes.

• Proctor cache each session to ensure all forms of the test have been pulled down.– Work with your technology coordinator to cache

sessions.

126

Fast Facts

• Returning CBT Materials:– School Test Coordinators Should:• Store Authorization Tickets, reference sheets, and work

folders until results are reported (and then destroy them)• File Security Agreements• Retain a copy of the seating charts and security logs• Send only original seating charts and security logs to

the District Test Coordinator

127

QUESTIONS

• If you have questions, call or email one of our Accountability team members:

West Zone, East Zone, and Special Centers: Rita Effing, [email protected], 337-

8627

South Zone: Linda Boyle, [email protected], 337-

8352

Main Accountability Number: 337-8647128



fall 2011 fcat mathematics retake fcat reading retake fcat 2.0 reading retake training materials

Documents

computer based platform

computerbased accommodations

eoc computerbased testing

test preparation

correct test administration

test delays

caching test content

floridas highstakes