2012 florida comprehensive assessment test (fcat/fcat 2.0)

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2012 Florida 2012 Florida Comprehensive Comprehensive Assessment Test Assessment Test (FCAT/FCAT 2.0)(FCAT/FCAT 2.0)

Reading, Mathematics, and Reading, Mathematics, and Science AssessmentsScience Assessments

Elementary School TrainingElementary School Training

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Test Administration Test Administration ManualsManuals

These training materials are designed to These training materials are designed to highlight important information highlight important information regarding test administration policies and regarding test administration policies and procedures. Not all information from the procedures. Not all information from the test administration manual is included in test administration manual is included in this presentation, this presentation, so it is imperative so it is imperative that district and school staff read and that district and school staff read and familiarize themselves with all familiarize themselves with all information in the manual in addition information in the manual in addition to using these training materials.to using these training materials.

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FCAT Session Schedule: FCAT Session Schedule: Week 1Week 1

Day 1 – Monday, April 16

Grades 3, 4, 5Grades 3, 4, 5 Reading Reading –– Session 1 Session 1 70 minutes 70 minutes

Day 2 – Tuesday, April 17

Grade 3, 4, 5Grade 3, 4, 5 Reading Reading –– Session 2 Session 2 70 minutes70 minutes

All GradesAll Grades Make-up TestingMake-up Testing

Day 3 – Wednesday, April 18

Grade 3, 4, 5Grade 3, 4, 5 Mathematics Mathematics –– Session 1 Session 1 70 minutes70 minutes


Day 4 – Thursday, April 19

Grade 3, 4, 5Grade 3, 4, 5 Mathematics Mathematics –– Session 2 Session 2 70 minutes70 minutes


Day 5 – Friday, April 20


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FCAT Session Schedule: FCAT Session Schedule: Week 2Week 2

Day 6 – Monday, April 23


Day 7 – Tuesday, April 24

Grade 5Grade 5 Science Science –– Session 1 Session 1 80 minutes80 minutes


Day 8 – Wednesday, April 25

Grade 5Grade 5 Science Science –– Session 2 Session 2 80 minutes80 minutes

Grades 4 & 5Grades 4 & 5 Make-up TestingMake-up Testing

Day 9 and 10 – Thursday, April 26 and Friday, April 27

Grades 4 & 5Grades 4 & 5 Make-up TestingMake-up Testing

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What’s New for What’s New for FCAT/FCAT 2.0 2012FCAT/FCAT 2.0 2012

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What’s New for FCAT 2012

STUDENT PLEDGE STUDENT PLEDGE Prior to testing, students are required to Prior to testing, students are required to

read and sign a student pledge. read and sign a student pledge. If a student refuses to sign, this must be If a student refuses to sign, this must be

noted in the record of required noted in the record of required administration information, but the administration information, but the student should be allowed to test.student should be allowed to test.

Location of student pledge:Location of student pledge: Test Book/Test and Answer Book – RMSTest Book/Test and Answer Book – RMS Page after the Welcome Screen – CBT Page after the Welcome Screen – CBT

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What’s New for FCAT 2012TEST ADMINISTRATORSTEST ADMINISTRATORS ALL test administrators must be certified educators.ALL test administrators must be certified educators.

Test administrators are required to sign a Test administrators are required to sign a Test Test Administrator Prohibited Activities Agreement Administrator Prohibited Activities Agreement in addition in addition to a Security Agreement. Certification numbers must be to a Security Agreement. Certification numbers must be recorded on this document.recorded on this document.

The The FCAT/FCAT 2.0 Administration and Security FCAT/FCAT 2.0 Administration and Security Agreement Agreement has been revised to emphasize the importance has been revised to emphasize the importance of proper training and the possible consequences of test of proper training and the possible consequences of test administration irregularities.administration irregularities. NOTE: Printed Spring RMS Manuals contain an NOTE: Printed Spring RMS Manuals contain an

incorrect version of the agreement in Appendix C. incorrect version of the agreement in Appendix C. Copies of the correct version will be sent with manual Copies of the correct version will be sent with manual shipments. The manual posted to PearsonAccess shipments. The manual posted to PearsonAccess contains the correct version, and the correct agreement contains the correct version, and the correct agreement is also posted as a separate PDF. Please ensure the is also posted as a separate PDF. Please ensure the correct agreement is distributed to appropriate staff. correct agreement is distributed to appropriate staff. The CBT manual contains the correct agreement.The CBT manual contains the correct agreement.

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SEATING CHARTS MANDATED BY SEATING CHARTS MANDATED BY DOEDOE

Test administrators are required to maintain an Test administrators are required to maintain an accurate seating chart for each group of students accurate seating chart for each group of students in their rooms during testing. in their rooms during testing.

All seating charts must indicate the front and All seating charts must indicate the front and back of the room, as well as the direction the back of the room, as well as the direction the students are facing.students are facing.

If students are moved to a different location If students are moved to a different location

during testing, a new seating chart must be during testing, a new seating chart must be created and maintained for this location.created and maintained for this location.

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What’s New for FCAT 2012CHAIN OF CUSTODY FORM REQUIREDCHAIN OF CUSTODY FORM REQUIRED The Test Materials Chain of Custody Form will be The Test Materials Chain of Custody Form will be

used at the school level to track test materials at all used at the school level to track test materials at all times.times.

The following will be tracked.The following will be tracked. District Name District Name School Name/NumberSchool Name/Number Location of Locked Storage RoomLocation of Locked Storage Room Names of Persons with Access to the Locked Storage Room/LocationNames of Persons with Access to the Locked Storage Room/Location Date Materials Arrived at the SchoolDate Materials Arrived at the School Date Shrink-Wrapped Test Material Packages are OpenedDate Shrink-Wrapped Test Material Packages are Opened Date Materials are Returned to the District Date Materials are Returned to the District Names, Locations, Actions, Times/Dates, and Signatures for any handling of Names, Locations, Actions, Times/Dates, and Signatures for any handling of

materials. materials.

Please note that a certified educator must be Please note that a certified educator must be

present at all times that test materials are present at all times that test materials are handled .handled .

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RETURN LABELSRETURN LABELS BLUEBLUE labels – labels – Grade 3 TO BE SCORED Grade 3 TO BE SCORED

MaterialsMaterials REDRED labels – labels – Grades 4 – 8 TO BE SCORED Grades 4 – 8 TO BE SCORED

MaterialsMaterials PEACHPEACH labels – labels – Grades 9, 10, and Retake Grades 9, 10, and Retake

TO BE SCORED MaterialsTO BE SCORED Materials WHITEWHITE labels labels – TO BE SCORED Special – TO BE SCORED Special

DocumentsDocuments YELLOWYELLOW labels labels – All NOT TO BE SCORED – All NOT TO BE SCORED

Materials, including Special DocumentsMaterials, including Special Documents


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What’s New for FCAT 2012 Only Only FOUR FOUR elements are now required to be elements are now required to be

correct on all student PreID labels: correct on all student PreID labels: Student nameStudent name Student ID numberStudent ID number District numberDistrict number School number School number

If this information is correct, even if other If this information is correct, even if other information, information, including grade levelincluding grade level, is incorrect, , is incorrect, use the label. use the label.

If any of this information is incorrect, grid the If any of this information is incorrect, grid the correct information on a new test document.correct information on a new test document.

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GRADE 5 FCAT 2.0 SCIENCEGRADE 5 FCAT 2.0 SCIENCE Two 80-minute sessions over two daysTwo 80-minute sessions over two days NO reference sheetNO reference sheet Test Book and Answer BookTest Book and Answer Book


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Districts must make arrangements to Districts must make arrangements to test Florida Virtual School (FLVS) test Florida Virtual School (FLVS) Full-Time public school students, as Full-Time public school students, as well as other virtual program well as other virtual program students, per Section 1002.45(6)b, students, per Section 1002.45(6)b, Florida Statutes (F.SFlorida Statutes (F.S

Materials for K–8 Virtual Continuity Materials for K–8 Virtual Continuity (Florida Virtual Academy) Program (Florida Virtual Academy) Program students will no longer be returned students will no longer be returned in separate envelopes. Schools will in separate envelopes. Schools will fill out a Document Count Form for fill out a Document Count Form for these students and return them as these students and return them as they would other special program they would other special program studentsstudents

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What’s New for FCAT 2012Each large print test materials kit contains a regular Each large print test materials kit contains a regular

print answer document. print answer document. School/district personnel are responsible for preparing School/district personnel are responsible for preparing

the grid sheet of the regular print answer document the grid sheet of the regular print answer document and returning it with the large print test materials. and returning it with the large print test materials.

The student’s responses will be transcribed into the The student’s responses will be transcribed into the regular print document by the contractor.regular print document by the contractor.

Braille test books have been divided into separate Braille test books have been divided into separate volumes.volumes. The braille tests for Grades 3–10 FCAT 2.0 Reading, The braille tests for Grades 3–10 FCAT 2.0 Reading,

Grades 3–8 FCAT 2.0 Mathematics, Grades 5 and 8 Grades 3–8 FCAT 2.0 Mathematics, Grades 5 and 8 FCAT 2.0 Science, and FCAT 2.0 Reading Retake FCAT 2.0 Science, and FCAT 2.0 Reading Retake include separate volumes for Session 1 and Session 2. include separate volumes for Session 1 and Session 2.

The braille tests for FCAT Reading Retake and FCAT The braille tests for FCAT Reading Retake and FCAT Mathematics Retake are divided into Volume 1 and Mathematics Retake are divided into Volume 1 and Volume 2.Volume 2.

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Reminders for FCAT Reminders for FCAT 20122012

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Inappropriate actions by school or Inappropriate actions by school or district personnel before, during, or district personnel before, during, or after test administration may result in after test administration may result in consequences such as test invalidations consequences such as test invalidations and/or loss of teaching certification. and/or loss of teaching certification.

The daily session schedule and session The daily session schedule and session lengths for this administration differ lengths for this administration differ from previous administrations. from previous administrations. Districts must not deviate from this Districts must not deviate from this schedule without prior written approval schedule without prior written approval from the FDOE.from the FDOE.

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District assessment coordinators must ensure District assessment coordinators must ensure that all school administrators, school assessment that all school administrators, school assessment coordinators, test administrators, and proctors coordinators, test administrators, and proctors receive adequate training prior to test receive adequate training prior to test administration.administration.

All personnel involved in test administration must All personnel involved in test administration must read and sign an read and sign an FCAT/FCAT 2.0 Administration FCAT/FCAT 2.0 Administration and Security Agreementand Security Agreement (corrected version (corrected version provided online and in manual shipments).provided online and in manual shipments).

Test administrators must sign a Test administrators must sign a Test Test Administrator Prohibited Activities AgreementAdministrator Prohibited Activities Agreement, , also provided in Appendix C. Remember that a also provided in Appendix C. Remember that a Florida Educator Certification Number must be Florida Educator Certification Number must be written on this document.written on this document.

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Nothing is allowed on desks except Nothing is allowed on desks except test materialstest materials STUDENT’S IN POSSESION OF STUDENT’S IN POSSESION OF

AN ELECTRONIC DEVICES AN ELECTRONIC DEVICES == MUST INVALIDATEMUST INVALIDATE

NO SCRATCH PAPERNO SCRATCH PAPER NO NOTESNO NOTES

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If a student starts a test and If a student starts a test and leaves without finishing (for an leaves without finishing (for an appointment, illness, etc.), appointment, illness, etc.), he/she will NOT be allowed to he/she will NOT be allowed to complete the testcomplete the test No exceptions will be made once the No exceptions will be made once the

student leaves the school’s campus; student leaves the school’s campus; therefore, if you have concerns therefore, if you have concerns about a student, you should not about a student, you should not allow the student to begin allow the student to begin

Instead, consider administering the Instead, consider administering the test on one of the make-up daystest on one of the make-up days


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A student with the accommodation of A student with the accommodation of extra time must complete one session extra time must complete one session before continuing to the next session.before continuing to the next session.

Test administrators are required to Test administrators are required to use ALL of the allotted time in each use ALL of the allotted time in each session and should not end a session session and should not end a session early.early.

FCAT 2.0 Rulers for FCAT 2.0 Rulers for Session 2 only Session 2 only of Grades 3 and 4 Mathematics will of Grades 3 and 4 Mathematics will be provided on perforated sheets be provided on perforated sheets with other test materials. with other test materials. Rulers Rulers must not be distributed for must not be distributed for Session 1.Session 1.


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Test administrators must NOT Test administrators must NOT administer the FCAT to their administer the FCAT to their family members. Students who family members. Students who are related to their assigned test are related to their assigned test administrator should be administrator should be reassigned to an alternate test reassigned to an alternate test administratoradministrator

Manuals must be provided to Manuals must be provided to itinerant teachers well in itinerant teachers well in advance of the FCATadvance of the FCAT


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Reminders for FCAT Reminders for FCAT 20122012 There is only one type of Document Count There is only one type of Document Count

Form for the Reading, Mathematics, Science, Form for the Reading, Mathematics, Science, and Retake documents, including all special and Retake documents, including all special documents (large print, braille, one-item-per-documents (large print, braille, one-item-per-page). You still need to fill out one document page). You still need to fill out one document count form per each grade level and TBS count form per each grade level and TBS document type.document type.

The accuracy of the NUMBER OF TO BE The accuracy of the NUMBER OF TO BE SCORED documents on Document Count SCORED documents on Document Count Forms should be verified prior to returning Forms should be verified prior to returning materials. An inaccurate number on the form materials. An inaccurate number on the form will delay the scanning process.will delay the scanning process.

Schools must adhere to the daily testing Schools must adhere to the daily testing schedule distributed by the Student schedule distributed by the Student Assessment Department.Assessment Department.

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Three Options for Collecting Materials:Three Options for Collecting Materials: Option A:Option A: Students close the test book and sit quietly Students close the test book and sit quietly

with materials in front of them until everyone is with materials in front of them until everyone is finishedfinished

Option B:Option B: Students raise their hands when finished, Students raise their hands when finished, Test Administrator collect materials. Students sit Test Administrator collect materials. Students sit quietly until everyone has finishedquietly until everyone has finished

Option C:Option C: Students raise their hands when finished; Students raise their hands when finished; Test Administrator collect materials. Students are Test Administrator collect materials. Students are permitted to read a book, but may not write, until permitted to read a book, but may not write, until everyone has finishedeveryone has finished

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Students to be testedStudents to be tested Reading and Mathematics: Grades 3–10Reading and Mathematics: Grades 3–10Grades 10–Adult (AD) Students:Grades 10–Adult (AD) Students: Students who entered Grade 9 in Fall 2009 Students who entered Grade 9 in Fall 2009

and beyond participate in Grade 10 FCAT and beyond participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0 Reading Retake. 2.0 Reading/FCAT 2.0 Reading Retake.

First-time Grade 10 students who entered First-time Grade 10 students who entered Grade 9 in Fall 2010 and beyond do NOT Grade 9 in Fall 2010 and beyond do NOT take an FCAT/FCAT 2.0 Mathematics test. take an FCAT/FCAT 2.0 Mathematics test.

Students enrolled in Grade 10 participate Students enrolled in Grade 10 participate in FCAT 2.0 Reading regardless of any in FCAT 2.0 Reading regardless of any ACT or SAT concordant scores on file.ACT or SAT concordant scores on file.

Science: Grades 5 & 8Science: Grades 5 & 8

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Special GroupsSpecial GroupsEnglish Language Learners (ELLs)English Language Learners (ELLs)

ALL ELLs are expected to participate in FCAT Reading ALL ELLs are expected to participate in FCAT Reading and Writing. and Writing.

ALL ELLs are expected to participate in the FCAT ALL ELLs are expected to participate in the FCAT Mathematics and Science tests.Mathematics and Science tests.

Appropriate accommodations must be provided, see Appropriate accommodations must be provided, see Appendix A of the manual.Appendix A of the manual.

Student With Disabilities (SWDs)Student With Disabilities (SWDs) All students with disabilities participate in the statewide assessment All students with disabilities participate in the statewide assessment

program by taking one of the following: program by taking one of the following: FCAT/FCAT 2.0 without accommodations,FCAT/FCAT 2.0 without accommodations, FCAT/FCAT 2.0 with accommodations, orFCAT/FCAT 2.0 with accommodations, or Florida Alternate Assessment.Florida Alternate Assessment.

All determinations regarding participation in the statewide assessment All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.program must be documented in the student’s IEP or Section 504 plan.

See Appendix A of the manual for information regarding accommodations.See Appendix A of the manual for information regarding accommodations.

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Special GroupsSpecial Groups Home Education Program studentsHome Education Program students

MAY participate in the FCAT administration MAY participate in the FCAT administration appropriate for their grade-level (Grades 3–10)appropriate for their grade-level (Grades 3–10)

May NOT take the Retake testsMay NOT take the Retake tests McKay Scholarship Program studentsMcKay Scholarship Program students

In PRIVATE schools MAY participateIn PRIVATE schools MAY participate In PUBLIC schools MUST participateIn PUBLIC schools MUST participate May NOT take the Retake testMay NOT take the Retake test

Florida Tax Credit (FTC) Scholarship Program studentsFlorida Tax Credit (FTC) Scholarship Program students INDIVIDUAL students INDIVIDUAL students MAYMAY participate in the participate in the

FCAT appropriate for their grade-levelFCAT appropriate for their grade-level May NOT take the Retake testMay NOT take the Retake test

District’s Virtual Instruction Program StudentsDistrict’s Virtual Instruction Program Students All grades MUST participateAll grades MUST participate

FLVS Full Time and Florida Virtual AcademyFLVS Full Time and Florida Virtual Academy ALL Grades (3–8) MUST participateALL Grades (3–8) MUST participate

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Special Groups*Special Groups* Home EducationHome Education: #9998: #9998 McKay ScholarshipMcKay Scholarship: #3518: #3518 Hospital/HomeboundHospital/Homebound: NO SPECIAL CODE : NO SPECIAL CODE

FOR HHFOR HH Florida Virtual School(s)Florida Virtual School(s)

Florida Virtual School Full-Time: Packaged Florida Virtual School Full-Time: Packaged with Separate Document Count Form: with Separate Document Count Form: District District #71; Middle School #0300; High School #0400#71; Middle School #0300; High School #0400

Florida Virtual Academy: Packaged with Florida Virtual Academy: Packaged with Separate Document Count Form : Separate Document Count Form : District #50; District #50; School #7079School #7079

*Scores not aggregated with district/school data*Scores not aggregated with district/school data

*Special packaging instructions for return*Special packaging instructions for return

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Special Groups Contact Special Groups Contact Information:Information:

Home EducationHome Education: : District Guidance at (754) 321-2586District Guidance at (754) 321-2586

McKay ScholarshipMcKay Scholarship: : Jenny Ligas at (754) 321-2553Jenny Ligas at (754) 321-2553

Hospital/HomeboundHospital/Homebound: : Molly Burke at (754) 321-7320Molly Burke at (754) 321-7320

Florida Virtual School Full Time Florida Virtual School Full Time and Florida Virtual Academy and Florida Virtual Academy : : Karl YeatsKarl Yeats (754) 321-4250 (754) 321-4250

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Make-up ProceduresMake-up Procedures● Make-up testing may begin on Day 2 of the Make-up testing may begin on Day 2 of the

testing windowtesting window● All Grade 3 testing must be completed by All Grade 3 testing must be completed by

Tuesday, April 24Tuesday, April 24● Make-up administrations must occur only Make-up administrations must occur only

AFTERAFTER regular testing regular testing● Distribute make-up materials on day of Distribute make-up materials on day of

testingtesting● Return materials immediately after each Return materials immediately after each

make-up sessionmake-up session● Maintain test security during make-upsMaintain test security during make-ups● You must provide make-ups during the You must provide make-ups during the

ENTIRE testing window.ENTIRE testing window.

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Student Test MaterialsStudent Test Materials

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Test Book/Answer Test Book/Answer Document Configuration- Document Configuration-

ElementaryElementaryGRADEGRADE DOCUMENT TITLEDOCUMENT TITLE

ITEM TYPEITEM TYPE

Multiple Multiple ChoiceChoice

Gridded Gridded ResponseResponse

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Reading Test and Answer BookReading Test and Answer Book Mathematics Test and Answer Mathematics Test and Answer BookBookFCAT 2.0 Ruler (session 2 only)FCAT 2.0 Ruler (session 2 only)

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Reading Test and Answer BookReading Test and Answer Book Mathematics Test and Answer Mathematics Test and Answer BookBookFCAT 2.0 Ruler (session 2 only)FCAT 2.0 Ruler (session 2 only)

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Mathematics Test and Answer Mathematics Test and Answer Book Book Mathematics Reference SheetMathematics Reference Sheet

Reading Test BookReading Test BookReading Answer FolderReading Answer Folder

Science Test BookScience Test BookScience Answer BookScience Answer Book

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Additional MaterialsAdditional Materials

Grade Grade LevelLevel

Writing Writing PlanninPlanning Sheetg Sheet

FCAT/FCAT/FCAT FCAT 2.02.0

CalculatCalculatoror

MathemaMathematics tics

ReferencReference Sheete Sheet

Science Science Reference Reference Sheet/PeriSheet/Periodic Tableodic Table

RulRulerer

CBT CBT Work Work FolderFolder

33 N/AN/A NONO NONO N/AN/A YES*YES* N/AN/A

44 YESYES NONO NONO N/AN/A YES*YES* N/AN/A

55 N/AN/A NONO YESYES NONO NONO N/AN/A

* Grades 3 & 4 FCAT 2.0 Mathematics Session 4 ONLY* Grades 3 & 4 FCAT 2.0 Mathematics Session 4 ONLY

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Using Preidentified Using Preidentified DocumentsDocuments

Use the label if ALL of the following Use the label if ALL of the following information is correct (even if other information is correct (even if other information is incorrect)information is incorrect)

Student nameStudent name Student ID numberStudent ID number District numberDistrict number School number School number

Grid any missing information in the Grid any missing information in the appropriate sections of the grid sheetappropriate sections of the grid sheet

Place labels on documents in the order Place labels on documents in the order they are packagedthey are packaged

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Preidentification of Answer Preidentification of Answer DocumentsDocuments

● Labels and answer sheets sorted alphabetically Labels and answer sheets sorted alphabetically by Homeroom (Period 0000) teacherby Homeroom (Period 0000) teacher

● Carefully check labels (against TERMS)Carefully check labels (against TERMS)● Only the school coordinator and staff Only the school coordinator and staff

designated by the principal may open packages designated by the principal may open packages (NO STUDENTS)(NO STUDENTS)

● The labels must be affixed in a locked office and The labels must be affixed in a locked office and the sealed books must the sealed books must NOTNOT be opened be opened

● Books must be returned to locked storage Books must be returned to locked storage ● Place labels on documents in the order they are Place labels on documents in the order they are

packagedpackaged● Make sure Pre-ID materials are distributed to Make sure Pre-ID materials are distributed to

the correct student the correct student

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Sample Student LabelSample Student Label

Affix the label in the box in the Affix the label in the box in the lower lower left cornerleft corner of the student grid sheet. of the student grid sheet.

Do not remove labels once they have Do not remove labels once they have been affixed.been affixed.

Do not place a label over another label.Do not place a label over another label.

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Student Grid SheetStudent Grid Sheet

Student Information (must be completed by the student)

Grade Level/Content Assessed

Student Label Area

Form Code

Security Number Area

Student Demographic Information

Timing Tracks

Registration Mark

Registration Mark

School Use OnlyDNS and UNDO

bubbles

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A security number consists of a nine-digit number A security number consists of a nine-digit number followed by a followed by a check digit.check digit.

Written documentation of the number ranges Written documentation of the number ranges must be maintained at all times during must be maintained at all times during distribution and return of materials.distribution and return of materials. Pre-populated Administration Record/Security checklist Pre-populated Administration Record/Security checklist

is provided with a list of security numbers for all secure is provided with a list of security numbers for all secure documents assigned to each school documents assigned to each school

A blank copy of the checklist is provided as a perforated A blank copy of the checklist is provided as a perforated page in Appendix C of the manuals. page in Appendix C of the manuals. As directed by school coordinator, test administrator may As directed by school coordinator, test administrator may

use the pre-populated administration record/security use the pre-populated administration record/security checklist, a blank copy of the checklist, or may make his/her checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers.own comprehensive record of security numbers.

Security number(s) of the document(s) assigned to and Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at returned by each student should be recorded and verified at the completion of each day of testing.the completion of each day of testing.

Security numbers of secure materials not already listed Security numbers of secure materials not already listed MUST be added to the record with the names of the MUST be added to the record with the names of the students to whom the test materials are assigned.students to whom the test materials are assigned.

Security NumbersSecurity Numbers

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RMS Test MaterialsRMS Test MaterialsSchool Box ContentsSchool Box Contents

School Boxes:School Boxes: School Cover MemoSchool Cover Memo Packing ListPacking List PreID RostersPreID Rosters PreID LabelsPreID Labels School Assessment Coordinator Kit – clear plastic bagSchool Assessment Coordinator Kit – clear plastic bag

Document Count FormsDocument Count Forms Paper BandsPaper Bands PeachPeach Labels (TO BE SCORED – Grade 3 and Retake Materials) Labels (TO BE SCORED – Grade 3 and Retake Materials) RedRed Labels (Grades 4-11 TO BE SCORED Materials) Labels (Grades 4-11 TO BE SCORED Materials) YellowYellow Labels (NOT TO BE SCORED Materials) Labels (NOT TO BE SCORED Materials) WhiteWhite Labels (Large Print, Braille, and One-Item-Per-Page Materials), if Labels (Large Print, Braille, and One-Item-Per-Page Materials), if

applicableapplicable FCAT 2.0 Rulers (Grades 3 and 4 Mathematics only)FCAT 2.0 Rulers (Grades 3 and 4 Mathematics only)

Reference SheetsReference Sheets Work Folders, if applicable (CBT Grade 10/Retake Mathematics)Work Folders, if applicable (CBT Grade 10/Retake Mathematics) Reading Passage Booklets, if applicable (CBT Reading Retake accommodation)Reading Passage Booklets, if applicable (CBT Reading Retake accommodation) Reading, Mathematics, and Science Test Books, Test and Answer Books, Answer Reading, Mathematics, and Science Test Books, Test and Answer Books, Answer

Books, and Answer FoldersBooks, and Answer Folders Corrected version of the FCAT/FCAT 2.0 Administration and Security AgreementCorrected version of the FCAT/FCAT 2.0 Administration and Security Agreement

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RMS Test MaterialsRMS Test MaterialsSchool Boxes School Boxes (continued)(continued)

Special Document Boxes:Special Document Boxes: Special Document Kits, if applicableSpecial Document Kits, if applicable

Special Documents Cover MemoSpecial Documents Cover Memo WhiteWhite Labels (Large Print, Braille, and OIPP Labels (Large Print, Braille, and OIPP

Materials)Materials) Document Count FormsDocument Count Forms Special Document Return Envelope(s)Special Document Return Envelope(s) Test MaterialsTest Materials

Save the original boxes for returning large print, Save the original boxes for returning large print, braille, and braille, and OIPP materials.OIPP materials.

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Test InvalidationTest Invalidation

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Sample DO NOT SCORE Sample DO NOT SCORE (DNS) &(DNS) &

UNDO BubblesUNDO BubblesWriting SampleWriting Sample

Reading, Mathematics, & Science Reading, Mathematics, & Science SamplesSamples

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Test InvalidationTest InvalidationThe DNS Bubble MUST be gridded on a USED document if:The DNS Bubble MUST be gridded on a USED document if:

A test A test MUSTMUST be invalidated if any of the be invalidated if any of the following circumstances occur:following circumstances occur:

1.1. A student has an electronic device during A student has an electronic device during testing.testing.

2.2. A student is cheating during testing.A student is cheating during testing.Situations involving possession of electronic devices or possible cheating, should be Situations involving possession of electronic devices or possible cheating, should be investigated and discussed with the school assessment coordinator and site investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is madeadministrator before a final invalidation decision is made

Return ALL invalidated tests with the DNS bubble(s) Return ALL invalidated tests with the DNS bubble(s) gridded with all other TO BE SCORED (red-labeled) gridded with all other TO BE SCORED (red-labeled) materials.materials.

This will ensure that the student’s record is This will ensure that the student’s record is on the electronic file, but the student will not on the electronic file, but the student will not receive a score.receive a score.

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Possible Test InvalidationPossible Test InvalidationA test A test MAYMAY be invalidated if any of the following be invalidated if any of the following circumstances occur:circumstances occur:

A student becomes ill and is unable to finish, A student becomes ill and is unable to finish, OR a student is not allowed the correct OR a student is not allowed the correct amount of time.amount of time.

A an error occurs in the administration of an A an error occurs in the administration of an accommodation.accommodation.

An error occurs in test administration or An error occurs in test administration or procedures that could compromise the procedures that could compromise the validity of the test results (e.g., students had validity of the test results (e.g., students had access to an unauthorized visual aid that access to an unauthorized visual aid that gave an unfair advantage).gave an unfair advantage).

A student is disruptive during testingA student is disruptive during testing A student works in the wrong sessionA student works in the wrong session

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Do NOT InvalidateDo NOT Invalidate1.1. Student withdrew before starting a Student withdrew before starting a

testtest2.2. Student absent for a session or the Student absent for a session or the

entire testing windowentire testing window3.3. UnusedUnused defective answer document defective answer document4.4. UnusedUnused incorrect preidentified incorrect preidentified

informationinformation

Package for return with NOT TO BE Package for return with NOT TO BE SCORED materials.SCORED materials.

Do Do NOTNOT attempt to remove an affixed label. attempt to remove an affixed label.

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Defective MaterialsDefective Materials

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If a defective test book is identified If a defective test book is identified beforebefore testing, give the student a replacement testing, give the student a replacement test book.test book. Return defective books with the NOT TO BE Return defective books with the NOT TO BE

SCORED materialsSCORED materials If a student discovers he/she has a If a student discovers he/she has a

defective test book defective test book duringduring testing, give testing, give the student a replacement test book with the student a replacement test book with the same form code.the same form code. If the same form code book is not available and If the same form code book is not available and

it is a Test & Answer Book, contact Student it is a Test & Answer Book, contact Student Assessment.Assessment.

Defective Test BooksDefective Test Books

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Defective Answer Defective Answer DocumentsDocuments

Answer DocumentsAnswer Documents If a defective answer document (answer folder, answer book, and test and If a defective answer document (answer folder, answer book, and test and

answer book) is identified answer book) is identified beforebefore testing, give the student a replacement testing, give the student a replacement document.document. Return defective documents with the NOT TO BE SCORED materials.Return defective documents with the NOT TO BE SCORED materials.

All DNS bubbles MUST be gridded on an answer document and return All DNS bubbles MUST be gridded on an answer document and return the defective document with the NOT TO BE SCORED materials if any of the defective document with the NOT TO BE SCORED materials if any of the following circumstances occur:the following circumstances occur: Document is defective and USEDDocument is defective and USED Student Name, Student ID Number, District Number, School Number, Student Name, Student ID Number, District Number, School Number,

OR Grade Level (except for Retake) is INCORRECT on a label affixed OR Grade Level (except for Retake) is INCORRECT on a label affixed to a USED documentto a USED document

A student label has been placed over another student label on a A student label has been placed over another student label on a USEDUSED document document

If any of the three circumstances occurs If any of the three circumstances occurs duringduring testing, give the student testing, give the student a replacement document. When the student completes the session, he/she a replacement document. When the student completes the session, he/she must, under the supervision of the test administrator, transfer the exact must, under the supervision of the test administrator, transfer the exact responses from the defective document to the replacement.responses from the defective document to the replacement.

48

Defective Answer Defective Answer Documents Documents (continued)(continued)(Answer Folder, Answer Book, or Test and Answer (Answer Folder, Answer Book, or Test and Answer Book)Book)

Ensure the replacement document Ensure the replacement document has the has the same form code same form code if the if the replacement is one of the replacement is one of the following:following: Grade 3 Reading Test and Answer Grade 3 Reading Test and Answer

BookBook Grade 3 Mathematics Test and Grade 3 Mathematics Test and

Answer BookAnswer Book Grade 4 Reading Test and Answer Grade 4 Reading Test and Answer

BookBook Grade 4 Mathematics Test and Grade 4 Mathematics Test and

Answer BookAnswer Book Grade 5 Mathematics Test and Grade 5 Mathematics Test and

Answer BookAnswer Book

49

Defective Answer Defective Answer Documents Documents (continued)(continued)(Answer Folder, Answer Book, or Test and Answer (Answer Folder, Answer Book, or Test and Answer Book)Book)

Under the following circumstances, it is NOT Under the following circumstances, it is NOT necessary to grid the DNS bubble if the necessary to grid the DNS bubble if the document has been packaged properly for document has been packaged properly for return with all other NOT TO BE SCORED return with all other NOT TO BE SCORED materials. materials. 1.1. Preidentified document belongs to a student who has Preidentified document belongs to a student who has

withdrawn before testing begins.withdrawn before testing begins.

2.2. Preidentified document belongs to a student who has Preidentified document belongs to a student who has been absent during the entire testing window.been absent during the entire testing window.

3.3. Document is defective and UNUSED (found before Document is defective and UNUSED (found before testing begins)testing begins)

4.4. Preidentified information is incorrect and the Preidentified information is incorrect and the document is UNUSED.document is UNUSED.

50

Test SecurityTest Security

51

Test SecurityTest SecurityDo NOTDo NOT::

● Read, reveal, or copy test itemsRead, reveal, or copy test items● Interpret or read items to studentsInterpret or read items to students● Change or interfere with student responsesChange or interfere with student responses● Read or copy student responsesRead or copy student responses● Fail to follow security procedures and test Fail to follow security procedures and test

administration directionsadministration directions● Fail to account for test materials before, during, Fail to account for test materials before, during,

and after testingand after testing Cause achievement of students or schools to be Cause achievement of students or schools to be

inaccurately measured or reportedinaccurately measured or reported

● *If any staff involved in the test participate in the activities *If any staff involved in the test participate in the activities above either intentionally or unintentionally, they may be above either intentionally or unintentionally, they may be subject to criminal punishment and/or loss of teaching subject to criminal punishment and/or loss of teaching certification.certification.

52

TEST SECURITYTEST SECURITY Test Security Documentation:Test Security Documentation:

Every staff member involved in testing must receive live Every staff member involved in testing must receive live training from the Testing Coordinator. training from the Testing Coordinator.

Every staff member involved in testing must sign a Every staff member involved in testing must sign a FCAT/FCAT FCAT/FCAT 2.0 Test Administration and Security Agreement2.0 Test Administration and Security Agreement. Keep on . Keep on file at the schoolfile at the school

Every Test Administrator must sign the Every Test Administrator must sign the Test Administrator Test Administrator Prohibited Activities AgreementProhibited Activities Agreement. Keep this on file at the . Keep this on file at the school.school.

Anyone administering the test must put their Florida Educator Anyone administering the test must put their Florida Educator certification number on both the Security Agreement and certification number on both the Security Agreement and Prohibited Activities Agreement.Prohibited Activities Agreement.

Seating ChartsSeating Charts are are mandatormandatory. If a student moves during y. If a student moves during testing, it must be noted on the Seating Charttesting, it must be noted on the Seating Chart

FCAT Required Administration Information is required. Security FCAT Required Administration Information is required. Security Numbers must be tracked.Numbers must be tracked.

Test Security Logs must be completed for every testing roomTest Security Logs must be completed for every testing room

55

ProctorsProctors● Proctors needed when testing Proctors needed when testing

30 (25 for CBT) or more 30 (25 for CBT) or more students in a roomstudents in a room

● ““Administrative Assistants” Administrative Assistants” used as a second set of eyes.used as a second set of eyes.

● Proctor Training BECONProctor Training BECON

56

Test SecurityTest Security● NEVERNEVER leave materials unsecured leave materials unsecured● Count materials each time they Count materials each time they

change handschange hands● Use the Use the Test Material Chain of Test Material Chain of

Custody Form 2012 Custody Form 2012 form to track who form to track who is in contact with materialsis in contact with materials

● Collect materials dailyCollect materials daily● Place materials in locked storagePlace materials in locked storage● Record security numbers Record security numbers

57

CHAIN OF CUSTODYCHAIN OF CUSTODY

The following will be tracked:The following will be tracked:-District Name & School Name/Number-District Name & School Name/Number-Location of Locked Storage Room-Location of Locked Storage Room-Names of Persons with Access to the Locked Storage -Names of Persons with Access to the Locked Storage Room/LocationRoom/Location-Date Materials Arrived at the School-Date Materials Arrived at the School-Date Shrink-Wrapped Test Material Packages are Opened-Date Shrink-Wrapped Test Material Packages are Opened-Date Materials are Returned to the District -Date Materials are Returned to the District -Names, Locations, Actions, Times/Dates, and Signatures for any -Names, Locations, Actions, Times/Dates, and Signatures for any handling of materials. handling of materials.

58

Security LogSecurity Log

59

Security NumbersSecurity Numbers● Track materials using security numbersTrack materials using security numbers● Distribute materials sequentiallyDistribute materials sequentially● Maintain complete list and verify Maintain complete list and verify each each

documentdocument is returned is returned● Document number ranges Document number ranges each timeeach time the the

materials are distributed and collectedmaterials are distributed and collected● Note unused materials Note unused materials ● Record information on the FCAT Record information on the FCAT

Administration Record/Security Administration Record/Security ChecklistChecklist

60

Placement of Security Placement of Security NumbersNumbers

The Security Number will appear in these spaces.

61

Administration Record/Security Administration Record/Security ChecklistChecklist

Blank version of the form (located in Appendix C of the Blank version of the form (located in Appendix C of the manual)manual)

62

Pre-populated version of the form that can be Pre-populated version of the form that can be downloaded from PearsonAccess into Exceldownloaded from PearsonAccess into Excel

Administration Record/Administration Record/Security ChecklistSecurity Checklist

63

Seating ChartSeating Chart

64

Testing Location Testing Location ConsiderationsConsiderations

Use classrooms whenever possible.Use classrooms whenever possible. Make sure that each room is free of distractions and hasMake sure that each room is free of distractions and has

Comfortable seatingComfortable seating Good lightingGood lighting Sufficient workspaceSufficient workspace Adequate ventilation Adequate ventilation

Avoid testing in a cafeteria, gymnasium, auditorium, or Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.library whenever possible.

Make sure that:Make sure that: students are not facing each other when seated at students are not facing each other when seated at

tables.tables. students are not in seating (stadium or staggered) students are not in seating (stadium or staggered)

that allows them to easily view other students’ that allows them to easily view other students’ answers.answers.

there is at least three feet between students.there is at least three feet between students. Remove or cover all visual aids on student desks or Remove or cover all visual aids on student desks or

displayed in the room, such as posters showing displayed in the room, such as posters showing mathematical and scientific concepts.mathematical and scientific concepts.

65

Emphasis on Active Emphasis on Active Administering and ProctoringAdministering and Proctoring

Test Administrators and proctors must be actively monitoring Test Administrators and proctors must be actively monitoring studentsstudents

**This means that for the entire test session, the **This means that for the entire test session, the adults in the room are actively walking around, adults in the room are actively walking around, observing students, and proactively addressing the observing students, and proactively addressing the class as to any potential issues.**class as to any potential issues.**

Ensure that there is adequate space (3 feet) between Ensure that there is adequate space (3 feet) between students that are testing and that privacy boards are used.students that are testing and that privacy boards are used.

Make sure that students are cannot view other students’ testsMake sure that students are cannot view other students’ tests Ensure the security of the test materials Ensure the security of the test materials Ensure all electronic devices are not in students’ possession.Ensure all electronic devices are not in students’ possession.

66

Invalidations Matrix Invalidations Matrix Student ImplicationsStudent Implications

67

Invalidations Matrix Staff Invalidations Matrix Staff ImplicationsImplications

68

Missing Materials/Security Missing Materials/Security BreachBreach

Initiate a thorough investigationInitiate a thorough investigation IMMEDIATELYIMMEDIATELY contact Student contact Student

Assessment & Research at (754) 321-Assessment & Research at (754) 321-42504250

Principal must generate a letter of Principal must generate a letter of explanationexplanation

Send letter to Area Superintendent, Send letter to Area Superintendent, cc Director of Student Assessment & cc Director of Student Assessment & Research, within 2 daysResearch, within 2 days

69

Letter of explanation Letter of explanation documents:documents:

The circumstances, time and The circumstances, time and place, and names of individuals place, and names of individuals (students and staff) involved(students and staff) involved

A detailed chronological record of A detailed chronological record of all communicationall communication

How the incident was resolvedHow the incident was resolved What steps were or will be taken What steps were or will be taken

to prevent recurrenceto prevent recurrence

70

Test Administrator Test Administrator ResponsibilitiesResponsibilities

71


Before testingBefore testing::Assemble MaterialsAssemble Materials

Test Administration ManualTest Administration Manual is needed on the is needed on the day of testing to read scripts to students, to day of testing to read scripts to students, to ensure accurate timing for test sessions, and as ensure accurate timing for test sessions, and as a reference to avoid testing irregularities.a reference to avoid testing irregularities.

Test Group Codes Test Group Codes will be provided by your will be provided by your School Assessment Coordinator; a unique code School Assessment Coordinator; a unique code must be provided to students for each session, must be provided to students for each session, as indicated in the scripts.as indicated in the scripts.

Test Administrator ChecklistTest Administrator Checklist (located in (located in Appendix C)Appendix C)

72


Before testingBefore testing::Assemble Materials (cont’d)Assemble Materials (cont’d)

SignsSigns (located in Appendix C) (located in Appendix C) Do Not Disturb (posted on entrances to the testing room)Do Not Disturb (posted on entrances to the testing room) Session (displayed for students)Session (displayed for students) Electronic Devices (displayed for students)Electronic Devices (displayed for students)

Security Log Security Log (located in Appendix C)(located in Appendix C) Seating ChartSeating Chart for each test session for each test session Record of Required Administration Information Record of Required Administration Information Pencils Pencils for students, if neededfor students, if needed Watch or Clock Watch or Clock to keep accurate time during to keep accurate time during

testingtesting

73

ELECTRONIC ELECTRONIC DEVICES!!!!DEVICES!!!!

74


Before testingBefore testing::Assemble Materials (cont’d)Assemble Materials (cont’d)

Cover sheetsCover sheets (located in Appendix C) to (located in Appendix C) to separate test materialsseparate test materials

Calculators Calculators for Grades 7, 8, and Retake for Grades 7, 8, and Retake Mathematics, as well as Grade 8 ScienceMathematics, as well as Grade 8 Science

Test MaterialsTest Materials will be distributed on the day of will be distributed on the day of testing testing

75


Before testingBefore testing::Sign and return an Sign and return an FCAT/FCAT 2.0 Security FCAT/FCAT 2.0 Security AgreementAgreement, which indicates that the test , which indicates that the test administrator:administrator: Has received trainingHas received training Has read the Test Security Statute and State Board Has read the Test Security Statute and State Board

RuleRule Has read all applicable portions of the Test Has read all applicable portions of the Test

Administration ManualAdministration Manual Understands and agrees to adhere to all test security Understands and agrees to adhere to all test security

and administration policies and proceduresand administration policies and proceduresSign and return aSign and return a Test Administrator Prohibited Test Administrator Prohibited Activities Form Activities Form (certification numbers must be (certification numbers must be recorded on this form)recorded on this form)

76


Communicate Testing Policies to Parents and Communicate Testing Policies to Parents and StudentsStudents Electronic Devices PolicyElectronic Devices Policy—If students are found with —If students are found with

ANY electronic devices during testing, their tests will be ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of leave devices at home or in their lockers on the day of testing.testing.

Leaving CampusLeaving Campus—If students leave campus before —If students leave campus before completing the test (for lunch, an appointment, or illness, completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. etc.), they WILL NOT be allowed to complete the test.

Student PledgeStudent Pledge—Students will be asked to sign a pledge —Students will be asked to sign a pledge prior to testing indicating that they will not give or prior to testing indicating that they will not give or receive unauthorized help during the test. If students are receive unauthorized help during the test. If students are caught cheating or irregular answer patterns are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidateddetected during scoring, their tests will be invalidated

77


Before testingBefore testing::● Read manual and attend trainingRead manual and attend training● Prepare room for testing Prepare room for testing ● Remove or cover all visual aidsRemove or cover all visual aids● Post DO NOT DISTURB and Electronic Post DO NOT DISTURB and Electronic

Devices signsDevices signs● Assemble materials needed for testingAssemble materials needed for testing● Receive test books and answer documentsReceive test books and answer documents● Receive and prepare additional materialsReceive and prepare additional materials● Receive test group codes (Grades 3 – 10)Receive test group codes (Grades 3 – 10)● Prepare Seating ChartPrepare Seating Chart

78


During testing DODuring testing DO::● Use #2 pencils ONLY Use #2 pencils ONLY ● Have students clear all scratch paper, books, Have students clear all scratch paper, books,

notes or electronic devices from desknotes or electronic devices from desk● Distribute materials, preidentified & blankDistribute materials, preidentified & blank● Read appropriate scripts Read appropriate scripts VERBATIMVERBATIM ● Make sure students have signed the Student Make sure students have signed the Student

Pledge, are working in the correct session/area Pledge, are working in the correct session/area of the assessment, are working independently of the assessment, are working independently and are not talking or disturbing other and are not talking or disturbing other students.students.

79


During testing DODuring testing DO::● Keep time accurately per the Test Keep time accurately per the Test

Administration ManualAdministration Manual● Complete the Test Administration Security Log, Complete the Test Administration Security Log,

Required Administration Information and Required Administration Information and Seating ChartSeating Chart

● Maintain test securityMaintain test security● Encourage students to continue working, Encourage students to continue working,

however, however, you may not you may not talk with them about talk with them about test items or help them with their answers. It is test items or help them with their answers. It is appropriate to address the entire class when appropriate to address the entire class when doing this.doing this.

● Encourage students to go back and check their Encourage students to go back and check their work, if they finish earlywork, if they finish early

80


During testing DO NOTDuring testing DO NOT::

● Talk with students about test itemsTalk with students about test items● help students with their answers.help students with their answers.● Use non-verbal queues in any way.Use non-verbal queues in any way.● check through books. check through books. ● return books to students after they have been return books to students after they have been

collected.collected.● discuss test items or answers with students even discuss test items or answers with students even

after all test materials have been returned and after all test materials have been returned and testing has been completed.testing has been completed.

● Talk on your cell phone, grade papers, work on the Talk on your cell phone, grade papers, work on the computer etc. You must be actively supervising computer etc. You must be actively supervising the test administration.the test administration.

● Return test materials to students once they have Return test materials to students once they have finished and submitted their assessment to you.finished and submitted their assessment to you.

81

Test Administrator Test Administrator Responsibilities After Responsibilities After

TestingTesting● Collect test materials Collect test materials ● Notify School Coordinator of any missing Notify School Coordinator of any missing

materialsmaterials● Remove reference sheetsRemove reference sheets● Check DNS and UNDO bubbles, Preid info, Check DNS and UNDO bubbles, Preid info,

student signature, and for stray marksstudent signature, and for stray marks● Complete Complete

Security LogSecurity Log Seating Chart Seating Chart Administration Record/Security ChecklistsAdministration Record/Security Checklists Comment Form- PearsonAccess.com/flComment Form- PearsonAccess.com/fl

82

Test Administrator Test Administrator Material ReturnMaterial Return

Stack materials using cover sheets (in Appendix Stack materials using cover sheets (in Appendix C):C):

1.1. Absent students (hold for make-up)Absent students (hold for make-up)2.2. School TO BE SCORED w cover sheet(s)School TO BE SCORED w cover sheet(s)3.3. Home Education, McKay, FTC Scholarship, and Home Education, McKay, FTC Scholarship, and

District then Florida K-8 Virtual School TO BE District then Florida K-8 Virtual School TO BE SCORED SCORED

4.4. NOT TO BE SCORED materials w/cover sheetNOT TO BE SCORED materials w/cover sheet5.5. Administration ManualAdministration Manual6.6. Test Administration Security LogTest Administration Security Log7.7. Administration Record/Security Checklist Administration Record/Security Checklist 8.8. FCAT Rulers and Reference SheetsFCAT Rulers and Reference Sheets9.9. FCAT Seating ChartFCAT Seating Chart

Once you have organized your materials, return them to your school’s Once you have organized your materials, return them to your school’s assessment coordinator by the end of test day.assessment coordinator by the end of test day.

83

School Coordinator School Coordinator ResponsibilitiesResponsibilities

84


Before testingBefore testing::● Receive and inventory test materials. Box contents Receive and inventory test materials. Box contents

are listed on pages 238-239 of the manualare listed on pages 238-239 of the manual● Keep materials secure at all times in locked storage Keep materials secure at all times in locked storage

with limited access (no more than 3 people)with limited access (no more than 3 people)● Use the Chain of Custody form to track who has Use the Chain of Custody form to track who has

come in contact with the materials come in contact with the materials ● Track security numbersTrack security numbers● Do not open shrink-wrapped materials or begin Do not open shrink-wrapped materials or begin

preparing (applying student labels) more than one preparing (applying student labels) more than one week prior to testingweek prior to testing

● Save the original boxes for returning special Save the original boxes for returning special document materials. document materials.

● Assign and communicate Test Group CodesAssign and communicate Test Group Codes● If you need additional materials email If you need additional materials email

[email protected]@browardschools.com

85


Before testing:Before testing: Train Test Administrators and ProctorsTrain Test Administrators and Proctors

Distribute Test Administration Manuals and instruct Distribute Test Administration Manuals and instruct administrators to read all appropriate sections. Make administrators to read all appropriate sections. Make sure they have manuals on each day of testing.sure they have manuals on each day of testing.

Ensure all test administrators maintain the following Ensure all test administrators maintain the following according to the requirements in the manual:according to the requirements in the manual:

Records of Required Administration InformationRecords of Required Administration Information Seating ChartsSeating Charts Security LogsSecurity Logs

Review test security policy and procedures and collect Review test security policy and procedures and collect the following:the following:

Signed Security AgreementsSigned Security Agreements Signed Test Administrator Prohibited Activities Signed Test Administrator Prohibited Activities

Agreement (with certification numbers)Agreement (with certification numbers)

86


Before testingBefore testing::● Make arrangements for accommodationsMake arrangements for accommodations● Ensure Test Administrators are aware of Ensure Test Administrators are aware of

which option will be used to collect materialswhich option will be used to collect materials● Provide appropriate test settingsProvide appropriate test settings

● Ensure visual aids are covered or removedEnsure visual aids are covered or removed● There must be at least 3 feet between There must be at least 3 feet between

studentsstudents● Test in classrooms whenever possibleTest in classrooms whenever possible

87


Before testingBefore testing::● Assign Proctors to test sessionsAssign Proctors to test sessions

● Proctors are required for rooms where 30 Proctors are required for rooms where 30 or more students are testedor more students are tested

● It is strongly encouraged to assign It is strongly encouraged to assign proctors to rooms where fewer than 30 proctors to rooms where fewer than 30 students are testedstudents are tested

● Make arrangements to test special program Make arrangements to test special program students not enrolled in your school, if anystudents not enrolled in your school, if any

● On test day distribute all materials On test day distribute all materials necessary for testing.necessary for testing.

88


During TestingDuring Testing::● Provide test administrators with additional Provide test administrators with additional

materials during testing, as necessary.materials during testing, as necessary.● Monitor each testing room to ensure that Monitor each testing room to ensure that

test administration and test security test administration and test security policies and procedures are followed. policies and procedures are followed.

● Be available during testing to answer Be available during testing to answer questions from test administrators.questions from test administrators.

● Make sure that Security Logs, seating Make sure that Security Logs, seating charts, and records of required charts, and records of required administration information are being administration information are being maintained in each testing room.maintained in each testing room.

89


Maintain SecurityMaintain Security● After ANY administration, initial OR make-After ANY administration, initial OR make-

up, materials must be returned to you up, materials must be returned to you immediately. immediately.

● Materials must be placed in locked storage Materials must be placed in locked storage between test sessions.between test sessions.

● Secure materials should never remain in Secure materials should never remain in classrooms or be taken from the schoolclassrooms or be taken from the school’’s s campus overnight.campus overnight.

● Report any testing irregularities or security Report any testing irregularities or security breaches to the Student Assessment & breaches to the Student Assessment & Research Department immediately.Research Department immediately.

● Use the Chain of Custody form to record Use the Chain of Custody form to record contact with test materialscontact with test materials

90

School Coordinator School Coordinator Responsibilities After Responsibilities After

TestingTesting•Receive Materials from Test Administrators and Receive Materials from Test Administrators and verify all materials have been returnedverify all materials have been returned•Notify Student Assessment of any missing materialsNotify Student Assessment of any missing materials•Photocopy and file:Photocopy and file:• Administration Record/Security ChecklistsAdministration Record/Security Checklists• Seating ChartsSeating Charts• Test Administration Security Logs Test Administration Security Logs • Chain of Custody FormChain of Custody Form

•……. Original documents to be sent in District . Original documents to be sent in District Coordinator BoxCoordinator Box•Complete On-Line Comment FormsComplete On-Line Comment Forms

91

School Coordinator School Coordinator Material ReturnMaterial Return

Prepare TO BE SCORED Answer Prepare TO BE SCORED Answer Documents for return, completing a Documents for return, completing a Document Count Form:Document Count Form:

1.1. School TO BE SCOREDSchool TO BE SCORED

2.2. Home Education TO BE SCOREDHome Education TO BE SCORED

3.3. McKay Scholarship TO BE SCOREDMcKay Scholarship TO BE SCORED

4.4. FTC Scholarship TO BE SCOREDFTC Scholarship TO BE SCORED

5.5. FLVS Full Time and/or Florida Virtual FLVS Full Time and/or Florida Virtual Academy TO BE SCOREDAcademy TO BE SCORED•Prepare NOT TO BE SCORED materials Prepare NOT TO BE SCORED materials

for returnfor return

92


Document Count FormsDocument Count Forms• Verify that you have included all documents Verify that you have included all documents

from make-up sessions before you complete from make-up sessions before you complete the forms.the forms.

• Complete Document Count Forms by following Complete Document Count Forms by following the instructions on the form. There is only one the instructions on the form. There is only one version of the count form (includes special version of the count form (includes special documents and Retakes).documents and Retakes).

• For Grades 3For Grades 3––10 TO BE SCORED materials, 10 TO BE SCORED materials, complete a separate Document Count Form for complete a separate Document Count Form for each grade level and document type. each grade level and document type.

• Retake TO BE SCORED materials must be Retake TO BE SCORED materials must be sorted by document type ONLY (you may place sorted by document type ONLY (you may place materials for more than one grade level under materials for more than one grade level under one Document Count Form).one Document Count Form).

93


Document Count FormsDocument Count Forms Do Do not not copy blank count forms; however, copy blank count forms; however,

once the count forms are completed, you may once the count forms are completed, you may copy them for your records. If you need copy them for your records. If you need additional count forms, contact additional count forms, contact [email protected]@browardschools.com

Place each completed form on top of the first Place each completed form on top of the first stack of corresponding TO BE SCORED answer stack of corresponding TO BE SCORED answer documents.documents.

Separate Document Count Forms must be Separate Document Count Forms must be completed for any special program student completed for any special program student documents (Home Ed, Virtual School, etc.).documents (Home Ed, Virtual School, etc.).

94


Document Count FormsDocument Count Forms The information on the Document Count Form The information on the Document Count Form

will be used for scoring purposes. If will be used for scoring purposes. If information (e.g., school number) on the information (e.g., school number) on the Document Count Form conflicts with Document Count Form conflicts with information on a PreID label or a student grid information on a PreID label or a student grid sheet, the information on the Document Count sheet, the information on the Document Count Form will be used. Form will be used. Therefore, it is vital that Therefore, it is vital that all information on this form be accurate.all information on this form be accurate.

See pages 244-249 of the manual for more See pages 244-249 of the manual for more detailed instructions.detailed instructions.

9595

Ensure that the correct district and school numbers are gridded

Grid the correct document type,number of documents under theform, and special documenttype, if applicable

96

Materials ReturnMaterials Return

97

Paper BandPaper Band Indicate District Indicate District

Number, School Number, School Number and School Number and School NameName

Count and indicate Count and indicate number of documents number of documents in THIS bandin THIS band

Number total paper Number total paper bands 1 of n, 2 of n, bands 1 of n, 2 of n, where “n” is the total where “n” is the total number of paper number of paper bands per document bands per document typetype

98

Paper BandPaper Band Documents for each grade level and Documents for each grade level and

document type must be banded separatelydocument type must be banded separately. . You may use more than one paper band per You may use more than one paper band per grade level and document type, if necessary. grade level and document type, if necessary.

Place a paper band around each stack of TO BE Place a paper band around each stack of TO BE SCORED answer documents. SCORED answer documents. The Document The Document Count Form must be under the paper band Count Form must be under the paper band on top of the stack labeled 1 of on top of the stack labeled 1 of nn..

Seal the paper band and be sure that it Seal the paper band and be sure that it securely holds the documents. Do not use securely holds the documents. Do not use staples, paper clips, or tape.staples, paper clips, or tape.

99

Package Materials for Package Materials for ReturnReturn

Place Reading, Mathematics, and Science TO Place Reading, Mathematics, and Science TO BE SCORED materials in the boxes BE SCORED materials in the boxes according to the diagram on page 252 of according to the diagram on page 252 of the manual.the manual. You may place materials for more than one You may place materials for more than one

grade level in a box. grade level in a box. Place the appropriate coloredPlace the appropriate colored label in the square label in the square

on the top of each box that reads “Apply on the top of each box that reads “Apply return return shipping label here.” shipping label here.”

Labels may be placed over any existing shipping Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). Do not copy labels (e.g., vendor or carrier labels). Do not copy labels. labels.

If you need additional return labels, contact your If you need additional return labels, contact your district assessment coordinator.district assessment coordinator.

100

RMSRMSPackaging Packaging DiagramDiagram

Page 252 in Page 252 in your your

ManualManual

101

Grade 3 TO BE Grade 3 TO BE SCORED SCORED BLUE-Labeled BLUE-Labeled

ShipmentShipmentPack Materials in this order:Pack Materials in this order:1.1. Florida Virtual School Answer Documents in Florida Virtual School Answer Documents in

separate bands with separate Document Count separate bands with separate Document Count FormForm

2.2. Home Education, McKay, and FTC Scholarship Home Education, McKay, and FTC Scholarship and the District’s Virtual Program and the District’s Virtual Program TO BE SCORED Answer Documents in separate TO BE SCORED Answer Documents in separate bands with separate Document Count Formsbands with separate Document Count Forms

3.3. Banded Stacks with document count forms, and Banded Stacks with document count forms, and your School’s TO BE SCORED Answer your School’s TO BE SCORED Answer DocumentsDocuments*Affix a BLUE label on top of each box

*Number the boxes 1 of n, 2 of n etc.

102

SSS Grades 4-8 TO BE SCORED RED-Labeled ShipmentRED-Labeled Shipment

Pack Materials in this order:Pack Materials in this order:1.1. Florida Virtual School Answer Documents in Florida Virtual School Answer Documents in

separate bands with separate Document Count separate bands with separate Document Count FormForm

2.2. Home Education, McKay, and FTC Scholarship Home Education, McKay, and FTC Scholarship and the District’s Virtual Program and the District’s Virtual Program TO BE SCORED Answer Documents in separate TO BE SCORED Answer Documents in separate bands with separate Document Count Formsbands with separate Document Count Forms

3.3. Banded Stacks (by grade level) with document Banded Stacks (by grade level) with document count forms, and your School’s TO BE SCORED count forms, and your School’s TO BE SCORED Answer DocumentsAnswer Documents*Affix a RED label on top of each box

*Number the boxes 1 of n, 2 of n etc.

103

SSS NOT TO BE SCORED SSS NOT TO BE SCORED YELLOW-Labeled YELLOW-Labeled

ShipmentShipment● Place Place ALLALL NOT TO BE SCORED materials in NOT TO BE SCORED materials in

boxes, including:boxes, including:1.1. Unused Preidentified and Non-Preidentified Unused Preidentified and Non-Preidentified

Answer DocumentsAnswer Documents2.2. Answer Documents with Answer Documents with ALLALL DNS bubbles DNS bubbles

griddedgridded3.3. Test Books without answer spacesTest Books without answer spaces

● Seal the boxesSeal the boxes● Affix a Affix a YELLOWYELLOW label on top of each box label on top of each box● Number the boxes 1 of n, 2 of n with n being Number the boxes 1 of n, 2 of n with n being

the total number of NTBS boxes being returnedthe total number of NTBS boxes being returned

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Unlabeled Boxes – Unlabeled Boxes – District Coordinator District Coordinator

OnlyOnlyInclude These Materials:Include These Materials:

● ORIGINAL FCAT Administration ORIGINAL FCAT Administration Records/Security ChecklistsRecords/Security Checklists

● ORIGINAL FCAT Seating ChartsORIGINAL FCAT Seating Charts● ORIGINAL Test Administration & Security ORIGINAL Test Administration & Security

LogsLogs● ORIGINAL Chain of Custody FormsORIGINAL Chain of Custody Forms● Seal and write “District Coordinator ONLY” Seal and write “District Coordinator ONLY”

and your school’s name and 4-digit number on and your school’s name and 4-digit number on boxbox

105

SSS Return BoxesSSS Return Boxes Label Label ColorColor

Grade 3 TO BE SCORED Answer Grade 3 TO BE SCORED Answer DocumentsDocuments BLUEBLUE

Grades 4-8 TO BE SCORED Answer Grades 4-8 TO BE SCORED Answer DocumentsDocuments REDRED

NOT TO BE SCORED MaterialsNOT TO BE SCORED Materials YELLOWYELLOW

All special documents, Large Print and All special documents, Large Print and Braille Materials (TO BE SCORED and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and NOT TO BE SCORED documents and braille notes) braille notes)

WHITEWHITE

Non-secure materials (unused paper Non-secure materials (unused paper bands, unused Document Count bands, unused Document Count Forms, unused braille paper, etc.)Forms, unused braille paper, etc.)

Original Administrative Materials:Original Administrative Materials:Record of Required Administration Record of Required Administration InformationInformation

FCAT Security Logs FCAT Security Logs Seating Seating ChartsCharts

Chain of Custody Form Chain of Custody Form

No Return No Return Label – Label – Mark Mark Boxes Boxes District District CoordinatCoordinator ONLYor ONLY

106

Material Pick-Up: Material Pick-Up: To-Be-Scored BoxesTo-Be-Scored Boxes

Blue-Labeled Grade 3 SSS (Reading Blue-Labeled Grade 3 SSS (Reading and Math)and Math)

Warehouse staff will pick-up Warehouse staff will pick-up AllAll 3 3rdrd Grade Blue labeled boxes:Grade Blue labeled boxes:

Tuesday and Wednesday April 24 & Tuesday and Wednesday April 24 & 25, 201225, 2012

(To-Be-Scored Only, (To-Be-Scored Only, Do Not Send Not-To-Be-Scored Materials)Do Not Send Not-To-Be-Scored Materials)

107

Material Pick-Up: Material Pick-Up: To-Be-Scored BoxesTo-Be-Scored Boxes

Red-Labeled Grades 4 -8 SSS Red-Labeled Grades 4 -8 SSS

(Reading Math and Science)(Reading Math and Science)

Warehouse staff will pick-up Red Warehouse staff will pick-up Red Labeled Elementary:Labeled Elementary:

Friday and Monday April 27th & Friday and Monday April 27th & 30th, 201230th, 2012

(To-Be-Scored Only, (To-Be-Scored Only, Do Not Send Not-To-Be-Scored Materials)Do Not Send Not-To-Be-Scored Materials)

108

Material Pick-UpMaterial Pick-UpNot-To-Be ScoredNot-To-Be Scored

Yellow-Labeled SSSYellow-Labeled SSS

&&

District Coordinator Only BoxDistrict Coordinator Only Box

Warehouse and Pony will pick-up Warehouse and Pony will pick-up

May 1May 1stst – May 3rd – May 3rd

Email: Email: [email protected]@browardschools.co

mm