sap workflow part1

8/3/2019 SAP Workflow Part1

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Workflow Part-1


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Introduction

SAP WORKFLOW Concepts

Basic Workflow Terminology


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The R/3 Integration Model

R/3R/3Client / Server

ABAP

Client / Server

ABAP

COControlling

COControlling

AAAsset

Accounting

AAAsset

Accounting

PSProjectSystem

PSProjectSystem

WFWorkflow

WFWorkflow

ISIndustry

Solutions

ISIndustry

Solutions

MMMaterials

Mgmt.

MMMaterials

Mgmt.

HRHuman

Resources

HRHuman

Resources

SDSales &

Distribution

SDSales &

Distribution

PPProductionPlanning

PPProductionPlanning

QMQualityMgmt.

QMQualityMgmt.

FIFinancial

Accounting

FIFinancial

Accounting

PMPlant

Maintenance

PMPlant

Maintenance


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Introduction

It handles

The Process

Ex: Releasing of Blocked Vendor

The People


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Business Middleware LayerBusiness Middleware Layer

Integrated ApplicationsIntegrated Applications

Business WorkflowBusiness Workflow

R/3R/3

FIFI

COCO

AMAM

PSPS

WFWF

ISIS

MMMM

HRHR

SDSD

PPPP

QMQM

PMPM

Position of the workflow in the system


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Introduction

Workflow Automates processes

Involving range of activities/tasks

Occurs repeatedly in similar form

Involves people/Departments

Require high degree of co-ordination
http://../Documents%20and%20Settings/128885/Local%20Settings/workflow_1.ppt#Position%20of%20the%20workflow%20in%20the%20systemhttp://../Documents%20and%20Settings/128885/Local%20Settings/workflow_1.ppt#Position%20of%20the%20workflow%20in%20the%20system


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Shipping

Order

SalesSales

ManagementManagement

Automating Corporate Processes

Invoice

AssemblyAssemblyShipping &Shipping &ReceivingReceiving

OrderOrderProcessingProcessing

CustomerCustomer

ServiceService

TroubleReport

Proof of

Delivery

SalesSales

CustomerCustomer

Budget

Forecast

Packing

Slip

Assembly

OrderAssembly

Order

Packing

Slip

Sales

Order

ProductProduct

ProductProduct

Packing

Slip Invoice

ProductProduct

ProductProduct

PlanningPlanning

AccountingAccounting

ProductionProduction

PlanningPlanning


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Business processes

Treasury

FinancialAccounting

Controlling

Sales andDistribution

Logistics

Production

Riskmanage

-ment

Exchangehedging

Handling

payments

Customerinvoiceposting

Sales

profit

Orderprofit-ability

Serviceprofit-ability

Costing document

Creditcontrol

Incomingorder

Financing

decision

Vendorselection

EvaluationIncoming

orderposting

Inter-company

billing

External

billing

Inter-

companybilling

DeliveryProductionProduction

order

Vendorselectio

n

Transferorder


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What does workflow do?Treasury

FinancialAccounting

Controlling

Sales andDistribution

Logistics

Production

Riskmanage

-ment

Exchangehedging

Handlingpayments

Customerinvoiceposting

Sales

profit

Orderprofit-ability

Serviceprofit-ability

Costing document

Creditcontrol

Incomingorder

Financing

decision

Vendorselection

EvaluationIncoming

orderposting

Inter-company

billing

External

billing

Inter-companybilling

DeliveryProductionProduction

order

Vendorselectio

n

Transferorder

Work

flowauto

mates

thebusine

ssproces

s


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Benefits

Faster and Simpler

Needs less effort

Easy to Learn and understanding


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Benefits

Better control of

Information

Deadlines Costs

Flexible to

Change


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Workflow Terminology

Objects

Events

Methods

Tasks

Single Step

Multi Step


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Continue...

Agents

Roles

Inbox/Outbox


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Examples of Objects types

SAP Business object types

Invoice

Requisition

Material

EDI messages


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Examples of Object Method

Post ( the invoice)

Approve ( the Requisition)

Change ( the Material)

Display ( the image)


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Single-Step task : Example

Post invoice

Release requisition

Change Material Master

Approve absence


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Events

Event is a block of code

can start/stop single/Multiple

tasks/Workflow


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Events : Example

Parked document posted

Order Cancellation

Customer master change

Requisition approved


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Graphical representation of a workflow


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Structure of a Workflow Definition

Conditional

Process Loop

Activity Parallel

Process Loop

Loop

IF

Deadline

Monitoring


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Object type

Single-step

tasks

Single-stepSingle-step

taskstasks

Multistep task

Workflow

definition

WorkflowWorkflow

definitiondefinition

The process design must...

... be defined as single-step or

multi-step task in SAP R/3

Individual activities in the

process must be available assingle-step tasks before beingincluded in multi-step task

The single-step tasks refer to

an object type and one of its

methods...

... which enables access to

existing SAP functionality!

agents

eventsevents

Method

Summary


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Templates

SAP has built in Ready to Use Templates

Each module has templates

Easy to implement


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templates

R

SAP Business Workflow Template Approx

More than 100 templatesMore than 100 templatesAMAM

FIFI

Asset Management 8

Financial 17

HR Human Resources 25

Materials Management 10MMMM

Production Planning 7PPPP

PMPM Plant Maintenance

QMQM Quality Management

SMSM Service Management

8

15

4


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Example

Mass processing of Assets

Purchase Requisition Approval

Engineering Change Management

ALE/Idoc Error handling in IN bound

processing

Leave Approval
http://../Documents%20and%20Settings/128885/Local%20Settings/SAP%20BUSINESS%20WORKFLOW1.ppt#Slide%206http://../Documents%20and%20Settings/128885/Local%20Settings/SAP%20BUSINESS%20WORKFLOW1.ppt#Slide%206


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HR: Notification of Absence

Absence Form

Employee

Dates

Reason

Managers Universal Inbox

Option to release

or reject the absenceform

PD-Org Structure

Manager PositionManager Position

HolderHolder

Employee PositionEmployee Position

HolderHolder

Route Review Request

Employees Universal Inbox

Option to modify and

resubmit rejectedapplication

Route Result of Review

Determine Manager


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Structure of Work Flow

Transaction code SWDD

Documentation in help file


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Universal Inbox

The end user interface is Universal Inbox

Support Alternative clients

MAPI clients

Message Application Programming Interface

Developed by Microsoft

SAP GuiJava GUI

web


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System Components

Workflow Definitions

Steps and Tasks, May contain agents and

deadline

Workflow item Manager

Initiate the events, monitor Deadlines,

terminate events Integrated Inbox

Interface with users


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TasksWorkflow definitions are comprised of

single-step tasks, multi -step task, workflow

task and workflow templates

Customer defined tasks and standard tasks

ObjectsThe encapsulation of software for

performing defined business tasks


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Demo Example: Workflow DefinitionSubmit notification of absenceSubmit notification of absence

Notification ofNotification ofabsence createdabsence created

Approve notification of absence

rejectedrejectedapprovedapproved

Revise notification of absence ?

nono yesyes

Revise notificationof absence

canceledcanceled revisedrevised

nono yesyes

WorkflowWorkflow

terminatedterminated

Cancel notificationof absence

Terminate workflow

Resubmit for approval ?

Send mail

sentsent


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Use of Organizational Management

Refers to current Organization

Automatic routing management for employee

changes High flexibility


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To use methods of an object type in a

workflow ( single-step task)

As a framework for defining a workflow (multistep task)

Tasks


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Task Types

Standard task (single-step task, task type TS)

Customer task (single-step task, task type T )

Workflow template (multistep task, task type WS)

Workflow task (multistep task, task type WS)

Task group (task type TG)


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Role

You use roles to specify an agent (or

agents) for a task if the set of possible

agents is too large, or not specific enough.By assigning work items to organizationally

suitable employees, responsibilities and

authorizations are managed efficiently, andbottlenecks are avoided.

Roles are always defined across clients


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Organizational plan

The enterprise-specific

organizational plan describes the

organizational assignment of theemployees. The aim of this is to

determine the responsibility of

employees for the execution ofindividual business activities


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Events

Identify the events required to initiate

and control the workflow.

Check whether these events aredefined for the relevant object types.


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Create Organizational plan


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Root Organizational unit


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Create Jobs


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Create Position


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Search and assign user


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Assign job


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Organizational plan


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2.Create Workflow


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Maintain Task


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Workflow template id


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Agent Assignment


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