road accident fund vendor briefing session raf/ 2012 /00028 date: 12 november 2012 time: 11:00
TRANSCRIPT
ROAD ACCIDENT FUNDVENDOR BRIEFING SESSION RAF/ 2012 /00028
Date: 12 November 2012
Time: 11:00
AGENDA
Background
Mandatory Documents
Evaluation Criteria
Disqualification of bids
Submission of bids
Contact Details
Purpose of the RFB
Questions and Answers
Background
RFB: RAF/2012/00028: PANEL OF RECRUITMENT AGENCIES TO BE LISTED ON THE RAF PANEL OF RECRUITERS TO PROVIDE RECRUITMENT SERVICES FOR A PERIOD OF THREE (3) YEARS.
Advertised on 02 November 2012
Closing on 26 November 2012
Background
The RAF wishes to list suitably qualified Recruitment Agencies to the RAF panel of recruiters to provide recruitment Services to the RAF for a period of three (3) years as per the following category:
1.Permanent Placement Services (20)
2.Temporary Placement Services (10)
3.Head Hunting (10)
4.Response handling (5)
Bidders must submit a separate bid for each category.
Mandatory Documents
Standard Bidding Document (SBD)
Tax Clearance Certificate
Bid Conditions
BEE certificate
Evaluation Criteria
Evaluation will be based on the following:
•Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified.
•Technical Functional Requirement (100 points)
•Price and BEE Evaluations (90/10 points)
Evaluation Criteria
Mandatory requirements
The bidder must be a member of the Federation of African Professional Staffing Organisations (APSO), formerly known as the Association of Personnel Service Organisations.Please furnish the RAF with a valid membership certificate to confirm that the bidder is a member APSO. The bidder must confirm that they have read and understood the terms and conditions set-out in the attached Service Level Agreement (Annexure G) which terms and conditions the bidder accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid.
Failure by the Fund and the successful bidder to conclude a contract, based on the contract included in the bid documents, within 60 days following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the Fund to consider other responsive bids and award the tender to another bidder or bidders.
Page 8[Insert presentation title]
Functional criteria (Permanent Placement) Points
Methodology
Tools
Advertising
Track Record
Total
30
30
20
20
100
Technical Evaluation Criteria
Page 9[Insert presentation title]
Functional criteria (Temporary Placement) Points
Methodology
Tools
Advertising
Track Record
Total
30
30
20
20
100
Technical Evaluation Criteria
Page 10[Insert presentation title]
Functional criteria (Head Hunting) Points
Strategy
Time frame
Statistical analysis
Advertising
Track Record
Total
30
20
20
20
10
100
Technical Evaluation Criteria
Page 11[Insert presentation title]
Functional criteria (Response Handling) Points
Methodology
Capacity
Advertising
Track Record
Total
30
30
30
10
100
Technical Evaluation Criteria
Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Complete questionnaires in full
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format
Page 13[Insert presentation title]
Original signed bid document and Proposal clearly marked and indexed with all pages numbered
2 hard copies, submitted in a sealed envelopes.
Submission Address:
RAF Menlyn Reception 38 Ida street Menlo Park Pretoria
Submission of bid responses
Page 14[Insert presentation title]
Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid boxSubmission Register must be signed at the reception by bidder when
submitting bid documents.
Important note:Please ensure that the attendance register has been signedName of company Contact details
Late bids will not be considered
• NOTE: Bidders must submit responses for each category separately and clearly marked e.g. Annexure F 1 Permanent placement.
Submission of bid responses
Contact Details
All queries must be forwarded to [email protected]
Enquiries and clarification will close not later than 13 November 2012 @ 11H00.
Purpose of the RFB
• The purpose of the RFB is to list Recruitment Agencies to provide the following recruitment services , on an “as and when required” basis, from agencies on the panel:
• Source and Placement of permanent and temporary staff for the RAF
− Conduct Comprehensive employment background screening on staff before placement
− Draft and placement of advertisement in print media
• Search and headhunting of scares skills in the market
• Provide statistical analysis on the availability of various skills
• Handling of responses received by the RAF.
Purpose of the RFB− Placing of permanent staff and temporary staff in the RAF. The main fields in which staff are required
include, but are not limited to:
• Human Resources
• Information Technology
• Claims
• Legal
• Finance
• Procurement
• Office Admin
• Stakeholder relations
• Forensic
• Marketing and Communication
Purpose of the RFB− Head hunting of Executives Managers and staff with scarce skills including but not limited to the
following fields:
• Human Resources
• Information Technology
• Claims
• Legal
• Finance
• Procurement
• Office Admin
• Stakeholder relations
• Forensic
• Marketing and Communication
Note: Bidders should have national foot print.
Thank you
Questions and Answers